responsibility reporting systemthe excalibur education program continuing education for...

The Excalibur Education ProgramContinuing Education for Professionals

Responsibility Reporting System

Published by

P2 Energy Solutions, Inc.216 16th Street, Suite 1700Denver, Colorado 80202(303) 292-0990

© 2010. P2 Energy Solutions, Inc. All Rights Reserved.

(The above notice does not constitute an admission of publication or unlimited distribution. These materials are protected as unpublished copyrighted works, trade secrets, and by contract. No portion of these materials may be used, modified, copied, or distributed except as authorized in writing by P2 Energy Solutions.)

UniData, System Builder, and SBClient are registered trademarks of Rocket Software, Inc.Windows and Office products are registered trademarks of Microsoft Corporation.

Last Revision Date: December 2009

Contents
Agenda ..................................................................................................................v
Introduction ...........................................................................................................vi

Responsibility Reporting System Overview ....................................................viHow to Use These Materials ..........................................................................vi

Chapter 1 Accessing RR ProgramsOverview .............................................................................................................. 1-1

SB Explorer (SBX) ................................................................................................ 1-1

Access SBX .................................................................................................... 1-2

Responsibility Reporting Main Menu .................................................................... 1-3

Shortcut Method to Access a Program ................................................................. 1-5

Chapter One Exercises: Accessing RR Programs ............................................... 1-6

Answers .......................................................................................................... 1-6

Chapter 2 Initial Setup, Theory and MappingOverview .............................................................................................................. 2-1

Initial Setup ........................................................................................................... 2-1

Common System Defaults (COM295) ............................................................ 2-1Chart of Accounts Master (GL124A) .............................................................. 2-2

Cost Center Theory .............................................................................................. 2-3

Cost Center Definition .................................................................................... 2-3Cost Center Relationships .............................................................................. 2-3Cost Center Reporting Levels ........................................................................ 2-3Cost Center Types .......................................................................................... 2-4Cost Center IDs .............................................................................................. 2-4

Cost Center Mapping ........................................................................................... 2-5

Cost Center Map ............................................................................................ 2-6

Chapter Two Exercises: Initial Setup, Theory, and Mapping ................................ 2-7

Answers .......................................................................................................... 2-8

Chapter 3 Cost Center Data EntryOverview .............................................................................................................. 3-1

Report Level Master (RR100) .............................................................................. 3-1

Cost Center Type Master (RR110) ....................................................................... 3-3

© 2010. P2 Energy Solutions, Inc. All rights reserved. i


Cost Center Default (RR295) ............................................................................... 3-5

Cost Center Master (RR120) ................................................................................ 3-7

Cost Center Fiscal Budgets (RR120B) ................................................................. 3-9

Cost Center Activity Budgets (RR120F) ............................................................... 3-11

Cost Center Supplemental Budgets (RR120C, RR120G) .................................... 3-13

Cost Center Balance Forward Data Entry (RR190) ............................................. 3-15

Cost Center Purge / Balance Forward (RR210) ................................................... 3-16

Chapter Three Exercises: Cost Center Data Entry .............................................. 3-17

Answers .......................................................................................................... 3-18

Chapter 4 Cost Center AllocationsOverview .............................................................................................................. 4-1

Cost Center Allocations ........................................................................................ 4-1

Cost Center Allocation (RR130) ........................................................................... 4-1

Cost Center Allocation (RR132) ........................................................................... 4-5

Cost Center Allocation Report (RR132) Example .......................................... 4-7

Cost Center Allocation Posting (RR135) .............................................................. 4-8

Cost Center Allocated Posting (RR135) Example .......................................... 4-10

Cost Center Allocation Master Report (RR230) ................................................... 4-11

Cost Center Allocation Master Report (RR230) Example .............................. 4-12

Allocated Transaction Report (RR232) ................................................................. 4-13

Allocation Transaction Report (RR232) Example .......................................... 4-14

Chapter Four Exercises: Cost Center Allocations ................................................ 4-15

Answers .......................................................................................................... 4-16

Chapter 5 Report GeneratorOverview .............................................................................................................. 5-1

Report Generator Function Processor (RR141) ................................................... 5-1

Report Header Maintenance (RR142) .................................................................. 5-3

Report Master Maintenance (RR143) .................................................................. 5-7

Report Detail Maintenance (RR144) .................................................................... 5-8

Report Generator Detail Report (RR740) ............................................................. 5-12

Duplicate Report Generator Schedule (RR145) ................................................... 5-13

Cost Center Summary (RR250) ........................................................................... 5-14

General and Administrative Report (RR250) Example ................................... 5-16

Print Date 9/22/10ii

Contents

Chapter 6 ReportsRR Standard Reports Summary ........................................................................... 6-1

Report Level Master List (RR700) ........................................................................ 6-2

Cost Center Type Report (RR710) ....................................................................... 6-3

Cost Center to Property Relationship (RR715) .................................................... 6-6

Cost Center (Primary) Rollup Report (RR721) ..................................................... 6-8

Cost Center Budget Report for Fiscal Periods (RR220) ....................................... 6-10

Cost Center Trial Balance (RR240) ...................................................................... 6-13

Cost Center Transaction Report (RR270) ............................................................ 6-15

Operating Statement (RR310) .............................................................................. 6-17

Cost Center Rollup Process (RR280) .................................................................. 6-20

Twelve Month Operating Statement Report (RR311) ........................................... 6-22

Chapter Six Exercises: RR Reports ..................................................................... 6-26

Answers .......................................................................................................... 6-28

Chapter 7 RR AllocationsOverview .............................................................................................................. 7-1

RR Allocations ...................................................................................................... 7-1

Allocation Types (RR160) ..................................................................................... 7-2

Allocation Defaults (RR296) ................................................................................. 7-6

Allocation Control (RR150A) ................................................................................ 7-9

Allocation Table (RR150B) ................................................................................... 7-13

Generate Allocation Table (RR254) ...................................................................... 7-18

Allocate Facility/Well (RR255) .............................................................................. 7-20

Allocation Table Report (RR754) .......................................................................... 7-21

Facility/Well Allocation Report (RR755) ............................................................... 7-24

Chapter Seven Exercises ..................................................................................... 7-27

Answers .......................................................................................................... 7-28

Chapter 8 Reference MaterialsExcalibur Cross Reference ................................................................................... 8-1

List .................................................................................................................. 8-1Search String .................................................................................................. 8-1List .................................................................................................................. 8-2Selection List Buttons ..................................................................................... 8-3

© 2010. P2 Energy Solutions, Inc. All rights reserved. iii


Selecting Single Records .............................................................................. 8-3 Selecting Multiple Records ............................................................................ 8-3Viewing Selection List Data ............................................................................ 8-4 Paper Tray ..................................................................................................... 8-4Search String .................................................................................................. 8-5Cross Reference at a Text Box ....................................................................... 8-6Predefined Search Example ........................................................................... 8-9Cross Reference at a Drop-down List Box ..................................................... 8-10Cross Reference at a Date Field .................................................................... 8-11Cross Reference at a Button Field ................................................................. 8-12Special Case .................................................................................................. 8-14Using the More Button .................................................................................... 8-14

Savedlists and the More Button ........................................................................... 8-15

Creating a Savedlist ....................................................................................... 8-15Retrieving a Savedlist ..................................................................................... 8-17Erasing Selected Items .................................................................................. 8-18Cross Reference Menu Bar ............................................................................ 8-19

Excalibur Online Help ........................................................................................... 8-22

Help Navigation .............................................................................................. 8-25Program Links ................................................................................................ 8-27Report and Window Layout Links ................................................................... 8-27Cross Reference Links ................................................................................... 8-27

TCL Cheat Sheet .................................................................................................. 8-28

Print Date 9/22/10iv

Agenda

Agenda

Accessing RR Programs

Initial Setup

• System Functions Defaults

• Chart of Accounts Master

Cost Center Theory

Cost Center Mapping

Data Entry

• Report Levels

• Cost Center Types

• Defaults

• Cost Center Master

• Cost Center Detail (Budgeting)

• Purge Balance Forwards

Cost Center Allocations

Report Generator

Reports

RR Allocations

Reference Materials

v© 2010. P2 Energy Solutions, Inc. All rights reserved.


Introduction

Responsibility Reporting System OverviewThe Responsibility Reporting (RR) system is designed for companies that require comprehensive multi-level analysis of any combination of budget, actual or variance reporting of dollars, volumes, or both, on either a fiscal or activity date basis. This module allows you to define cost centers and relate them to each other using primary and alternate rollup schemes. The RR report generator allows you to define reports that extract only the information needed for analysis and review.

Class Objectives

In this class you will:

• Learn to conceptualize and design cost centers and rollup schemes.

• Be able to set up cost centers and rollup schemes.

• Review and become familiar with user-defined report setup and cost center allocation features.

How to Use These MaterialsThese materials serve as a guide to use during class and as a reference tool to use in the future.

• Bold text indicates literal text, such as:

• Field/Prompt Names (Example: Right-click in the Company ID field.)

• Keyboard Commands (Example: Press F1 to access Help.)

• Selection Choices (Example: On the Edit menu, point to Copy Special.)

• Text that you enter (Example: Type 99 in the Company ID field.)

Bold text appears in conjunction with direct actions that you need to complete. This allows you to use the materials as a quick reference by quickly scanning the directions and completing the steps.

• Italics text indicates:

• Emphasis (Example: To close all sessions, click Exit All.)

• Referred Source (Example: Please refer to Chapter 8: Advanced Topics.)

• Variables that you enter (Example: Type SPOOL DICT Filename Field name.)

• SMALL CAPS text indicates a filename (Example: LIST COST_CENTER_DETAIL).

vi Print Date 9/22/10

Chapter 1

Accessing RR ProgramsIn This Chapter

• SB Explorer (SBX)

• Menu Access

• SB+ Prompt Short-cut

Accessing RR Programs • Chapter 1

Overview

In This Lesson: You will be able to access Responsibility Reporting menus and processes using SB Explorer (SBX), the horizontal Excalibur Accounting menus, or the SB+ Prompt short-cut.

SB Explorer (SBX)

If you are using the SB Explorer (SBX) menu option, you will have an additional “menu tree” view to the left of the Excalibur desktop, similar to the Microsoft Windows Explorer display. This navigation tool provides quick access to Excalibur systems and processes. Click the + next to a menu option to expand the tree and view sub-menus and processes.

Responsibility Reporting Processes in SB Explorer (SBX)

1 - 1© 2010. P2 Energy Solutions, Inc. All rights reserved.


Access SBXThe SBX option is set at the individual PC level. If SBX does not display as a default when you access Excalibur, you can launch it using one of the following methods, or you can contact your system administrator to set this option as a default for you.

SB+ Prompt

Type the / (slash) command to display the SB+ Prompt dialog box and then enter SBX at the Process Id text box.

SB+ Prompt Access of SBX

System Menu Shortcut

Right-click anywhere on the Excalibur desktop below the menu area to display a shortcut version of the System menu. Point to Tools and click Launch SBX.

Shortcut Menu Access of SBX

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Responsibility Reporting Main Menu

To access the horizontal Responsibility Reporting menus, on the Acctg menu point to Responsibility Reporting.

Responsibility Reporting Sub-menus

The Responsibility Reporting menu has five sub-menus:

• RR Entry

• Processing

• Reports

• Allocations

• Additional Processes (Client Uniques)

RR Entry

RR Entry Sub-menu



Processing

Processing Sub-menu

Reports

Reports Sub-menu

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Allocations

Allocations Sub-menu

Shortcut Method to Access a Program

If you know the program ID for a particular program that you want to access, you can use a shortcut to bypass the menus and go directly to the program.

Type / (forward slash) anywhere below the System menu in the ExcaliburEDGE main window, or at any text box in a program. The SB+ Prompt dialog box displays.

In the Process Id text box, enter the program number and click Accept or press Enter.

Note: Program IDs that include a letter (for example, RR120B), are accessed with only the program number. You are then able to navigate to each subprogram from within the first program, RR###A, by using program buttons. In this example, typing /RR120 would take you to RR120A, and from there you can navigate to RR120B.



Chapter One Exercises: Accessing RR Programs

1. Name three ways to access Responsibility Reporting (RR) programs.

2. Name two ways to launch the SB Explorer (SBX) menu option.

3. True or False? The SBX option is an individual PC setting.

Answers1. Name three ways to access Responsibility Reporting (RR) programs.

• Use the SB Explorer (SBX) menu option

• Use the horizontal Excalibur Accounting menus

• Use the / (slash) command to display the SB+ Prompt dialog box and then enter the RR program number at the Process ID text box.

2. Name two ways to launch the SB Explorer (SBX) menu option.

• Use the / (slash) command to display the SB+ Prompt dialog box and then type SBX at the Process ID text box.

• Right-click anywhere on the Excalibur desktop below the menu area to display a shortcut version of the system menu, then point to Tools and select Launch SBX.

3. True or False? The SBX option is an individual PC setting. True. The SBX option is an individual PC setting. Your system administrator can set a GUI preference within the user setup screen that determines whether the SB Explorer menu option displays when you log in.

1 - 6 Print Date 9/22/10

Chapter 2

Initial Setup, Theory and MappingIn This Chapter

• Initial Setup

• Cost Center Theory

• Cost Center Mapping

• Cost Center Map

Initial Setup, Theory and Mapping • Chapter 2

Overview

In This Lesson: You will gain an understanding of how the Responsibility Reporting module is initially set up and how the system defines its cost center mapping.

Initial Setup

Common System Defaults (COM295)Before the Responsibility Reporting system can be used, the Responsibility Reporting check box in the Common System Defaults (COM295) program must be selected. Setting this flag allows you to access the Cost Center Required check box in the Chart of Accounts Master (GL124A) program.



Chart of Accounts Master (GL124A)The Cost Center Required check box must be selected in the Chart of Accounts Master (GL124A) program for any account that you want dollars, volumes, or both, to post to the various cost center ledgers. All transactions recorded to an account for which this flag is checked must have a cost center entered during data entry. This ensures that the cost center ledgers are posted to when you run the System Posting (GL210) program, and that they agree with the general ledger at all times.

Note: Any account that is property-required (well or lease) should also be cost center-required.

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Cost Center Theory

Cost Center DefinitionA cost center is a user-defined entity that can accumulate any category of dollars, volumes, or both, on a fiscal (calendar) and activity (sale date) basis. This includes budget and actual dollars and volumes (8/8ths and net) for capital costs, liabilities, revenues and expenses. It also includes volumes and values for production and sales from the Energy Production (EP) system.

A cost center can be set up solely as a reporting entity. Actual dollars and volumes do not post directly to these cost centers. These cost centers are used as roll ups, or gathering points, for dollars and volumes that post to other cost centers.

A cost center can also be set up solely as an allocation cost center, with 100% of the accumulated dollars and volumes allocated to other cost centers.

Budgeted dollars and volumes can reside on any cost center, even if the cost center is coding restricted. This allows budgeting at roll-up cost center levels to be maintained even if actual transactions are not posted directly to the cost center. The coding restriction flag prevents use of a cost center during transaction data entry.

Cost Center RelationshipsThe easiest way to understand the relationship between cost centers is to view a map of the cost centers. Refer to the cost center map on page 2-6 of this chapter. This map is an example of a hierarchical roll up. Each cost center resides on a primary Reporting Level and has a Primary Roll up of a cost center that resides on a higher primary reporting level. Cost centers can also have an alternate roll up. There is no difference in functionality between a primary and an alternate roll up. The alternate roll up provides a second option for relating cost centers.

Cost Center Reporting LevelsReporting levels are a hierarchical resting point for your cost centers. You can have up to 99 primary and 99 alternate reporting levels with level 1 being the highest level for each. Refer to the cost center map on page 2-6 of this chapter. The reporting levels display down the left side of the page.

Defining Reporting Levels

Keep space between your reporting levels for any future reporting needs. For example, start with level 5, and define reporting levels in increments of 5. If you need to insert a cost center later, then you can define a level that falls between your initial increments.



Cost Center TypesCost center types allow you to categorize your cost centers. For example, you can create the following types: G&A, Well, Department, and Supervisor. The type assigned to each cost center can be used for sorting or grouping purposes.

Cost Center IDsGenerally, cost centers that represent wells, leases, or AFEs carry the same ID as the well, lease, or AFE. To aid in maintaining this one-to-one relationship, the system can automatically create a new cost center each time a new well, lease, or AFE is entered. All other cost centers are assigned an ID of up to 14 alphanumeric characters.

You can apply logic to your IDs. Since cost centers are cross-referenced on name (description), you can also assign sequential numeric IDs.

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Cost Center Mapping

Mapping cost centers, whether on paper or through data entry (assigning primary and alternate roll ups), is the most important and time consuming process in implementing the Responsibility Reporting system. Since the RR system is completely user-defined, begin by determining what reporting needs you want the system to address.

1. How many companies are accounted for? Do they consolidate for financial reporting purposes?

2. What business is each company in? What does each company own/operate/do?

3. Is there a budget in place? Is it a consolidated budget, or by company, region, well or other?

4. What internal reporting needs must be met? Who works for the company? For what are they responsible? Are there any compensation packages that are based on profit/loss, budget vs. actual, or perhaps increased production in a certain area?

5. What external (bank or SEC) reporting needs must be met?

6. What are the future plans for the company?

Note: These questions serve as a guide. Your specific reporting needs may differ.

Once you have determined your intent for the RR system, you can map your cost centers. Typically, the primary path is the “organizational” roll up and the alternate path is the “functional” roll up. For example, in the primary roll up G & G and all other costs can be accumulated by region. In the alternate roll up, G & G costs can be accumulated with disregard to region.

Cost centers need not be company-specific. You can include more than one company in a cost center, but remember that the totals for this cost center reflect the totals for ALL included companies. When you run reports, you can restrict the amounts reported to a particular company or companies.



Cost C

enter Map

LEVEL

P5-Corporate Level

P53-Batteries

P50-Leases

P45-Prospect

P36-Warehouse

P23-G&

A

Sub Dept

P20-Division

Level

P15-Operations Level

P55-Wells

25.CO

RP

25.GA

25.OPER

25.AD

MI

25.AC

CT

25.PRO

D25.PR

OS

25.FLDO

F25.FLDEX

25.WH

SE

25.DJ

25.PERM

IAN

25.TRU

CK

2630

262263

271

262.001262.002

262.003

26312632

2633264

265266

2692711

27122713

2714

(R)

(R)

(R)

(R)

(R)

(R) - R

estricted

25.CA

R

2 - 6 Print Date 9/22/10


Chapter Two Exercises: Initial Setup, Theory, and Mapping

1. Using the Responsibility Reporting module, which four pieces of setup are critical if transactions are to be posted correctly to the cost center ledgers?

2. True or false: A cost center is a user defined entity that can accumulate any category of dollars (budget, actual), volumes (8/8ths, net), or both, on a fiscal (calendar) and activity (sale date) basis.

3. True or false: A cost center can be set up solely as a reporting entity.

4. True or false: A cost center can be set up solely as an allocation cost center.

5. True or false: Budget dollars and volumes can reside on any cost center, even if the cost center has a coding restriction flag.

6. True or false: Within the reporting level hierarchy, it is possible to have 99 primary and 99 alternate reporting levels, where level one is the highest level for each.

7. True or false: Cost centers are company specific.



Answers1. Using the Responsibility Reporting module, which four pieces of setup are critical if

transactions are to be posted correctly to the cost center ledgers? Four critical pieces of setup include:

• COM295 flagging for Responsibility Reporting

• RR295 flagging for cost center defaults

• GL124 flagging of various accounts for cost center requirements

• RR120 flagging for individual cost center masters and their associated rollups

2. True or false: A cost center is a user defined entity that can accumulate any category of dollars (budget, actual), volumes (8/8ths, net), or both, on a fiscal (calendar) and activity (sale date) basis. True.

3. True or false: A cost center can be set up solely as a reporting entity. True. A cost center can be set up solely as a reporting entity where actual dollars and volumes do not post directly to these cost centers, but indirectly through either primary or alternate rollup paths.

4. True or false: A cost center can be set up solely as an allocation cost center. True. A cost center can be set up solely as an allocation cost center with 100 percent of the accumulated dollars and volumes allocated to other cost centers.

5. True or false: Budget dollars and volumes can reside on any cost center, even if the cost center has a coding restriction flag. True. Budget dollars and volumes can reside on any cost center, even if the cost center is coding restricted. This allows budgeting at restricted roll-up cost center levels.

6. True or false: Within the reporting level hierarchy, it is possible to have 99 primary and 99 alternate reporting levels, where level one is the highest level for each. True. Within the reporting level hierarchy, it is possible to have 99 primary and 99 alternate reporting level, with level one the highest level for each. Note: Allow space between your reporting levels for any future reporting needs.

7. True or false: Cost centers are company specific. False. Cost centers are not company specific. You can include more than one company in a cost center but remember that the totals for this cost center reflect the totals for all included companies. Generally, cost centers that represent wells, leases, or AFEs carry the same ID. All others are assigned an ID of up to 14 alphanumeric characters.

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Chapter 3

Cost Center Data EntryIn This Chapter

• Report Level Master (RR100)

• Cost Center Type Master (RR110)

• Cost Center Defaults (RR295)

• Cost Center Master (RR120)

• Cost Center Fiscal Budgets (RR120B)

• Cost Center Activity Budgets (RR120F)

• Cost Center Supplemental Budgets (RR120C, RR120G)

• Cost Center Balance Forward Data Entry (RR190)

• Cost Center Purge / Balance Forward (RR210)

Cost Center Data Entry • Chapter 3

Overview

In This Lesson: You will learn how to set up cost center master files. You will be able to assign their report levels, cost center types, primary and alternate roll ups, restrictive coding flags, and all associated budgetary information.

Report Level Master (RR100)

The Report Level Master (RR100) program allows you to assign a meaningful code reference and description to the cost center report levels. When you give each item a level number, each cost center assigned to this item has this relative reporting level within the hierarchy of cost centers. The system designates the levels by roll up path, with the lowest number being the highest level of reporting. Maintain your data at the lowest level and “roll up” for reporting.



The Cost Center Master (RR120) and Cost Center Defaults (RR295) programs require a Report Level entry. The report level that you enter must be a valid code in this file. A cost center can only roll up into another cost center with a higher report level, or a lower number. For example, Report Level 4 cost centers can roll up into a cost center with a report level of 3, 2, or 1.

RR100 Field Descriptions

Field Description

Description Enter a description for this level.

Note: You can also use this field for cross referencing.

Level Number Enter the reporting level within the cost center hierarchy.

Example: Corporate = 5, highest reporting level, Operations = 15, second reporting level.

Level Type Select the type level:

• Primary

• Alternate

Note: Normally, all organizational levels are Primary and functional levels are Alternate.

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Cost Center Type Master (RR110)

Use Cost Center Type Master (RR110) to set up and maintain codes that identify categories of cost center master types. You can cross reference these codes on description. Use type codes to segregate reports into user designated categories. For example, Administration or Oil and Gas Properties and Accounting. The Cost Center Master (RR120) and Cost Center Defaults (RR295) programs require a cost center type entry. The cost center type you enter must be a valid code in this file. Cost center types that represent oil and gas properties (wells, leases, or AFEs) must have the Property Flag checked.

Account Groups are set up in Account Groups (GL120) and allows you to control what GL accounts can be coded to a cost center. RR295 Cost Center Defaults must also be flagged to activate this account validation option.

Note: Types have no reference to roll up relationships.




Field Description

Description Enter a meaningful cost center master type description to use for cross referencing.

Property Flag Select this check box if the cost center is an oil and gas property.

Note: You can only enter 8/8ths budget figures to cost centers that you assign a type which has the flag checked.

Account Group Enter one of more account groups.

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Cost Center Default (RR295)

Use Cost Center Defaults (RR295) to establish default values for template Cost Center Master items. If you use the RR system for Oil & Gas property (AFE, well, or lease) cost centers, you must set up the default items. The system uses this default information to validate the cost center data entered during setup of AFE Master (AFE100A), Well Master (LLR100), and Lease Master (LLR118) items. You also indicate the posting of EP volumes and values to the reporting files. If you choose this option, then the Product Master (EPA185) requires setup to link to Product Codes (REV151).

If your system includes Land Mineral Deeds (LMD), and you want RR to record entries for Mineral Deeds, then you must add default data for LMD. Use this default data when you set up deeds and deed leases. You can assign multiple AFEs, wells, or leases per cost center, depending on your reporting needs. You can also assign multiple deeds or deed leases per cost center. Once you establish these choices and set up cost centers, do not change them.

By convention, AFEs in the RR system “roll up” into wells, and wells “roll up” into leases. If you have LMD, then the report level for deed leases must be equivalent to the report level assigned to leases. The report level for deed leases must indicate “roll up” into deeds.

If you establish defaults for AFE cost center type and AFE report level code using this program, then you must assign a cost center to each new AFE Master item in the AFE Master (AFE100A). If the cost center you enter does not exist, then AFE Master (AFE100A) can create a template Cost Center Master item using the established defaults. The following message displays:

ID is not an existing Cost Center. Do you want to make it one?

If you click Yes, the system uses the default information from RR295 to create a Cost Center Master template item. If you click No, then you must input an existing valid cost center.

Multiples per Cost Center options in RR295 allow multiple AFEs, Wells, Leases, or Deeds to be associated with one cost center. This is generally not recommended for wells, but might be a consideration for the accumulation of land leases.

Note: The Well Master (LLR100), Lease Master (LLR118), and Deed Lease Master (LMD120) data entry programs work in a comparable manner.

Cost Centers are usually not tracked at the AFE level. The AFE system provides its own source of budget analysis reports. This will also simplify your rollup structure requirements when you do not track cost centers at the AFE level.



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Cost Center Master (RR120)

Use the Cost Center Master (RR120) to set up and maintain cost center information and its associated cost center summary ledger files (COST_CENTER_DETAIL, COST_CENTER_ACTIVITY). For the company, cost center, and year end that you specify, cost centers are not company-specific; the same cost center can be used by many different companies.




Field Description

Company Enter a company ID or press Enter to accept the default.

Note: The system uses the company ID to verify both the fiscal year end used along with general ledger accounts.

Year End Enter the last day of the company’s fiscal year.

Note: The system will default in the month setup in GL295. All budgets entered will be for this fiscal year.

Name Enter the name / description of the cost center.

Manager Enter the cost center manager’s name. (This is informational only; it will print on reports.)

Report Level Select a report level from the drop-down list.

Note: This report level must be a higher level than the level assigned to cost centers which roll up to this cost center.

Type Select a cost center type from the drop-down list.

Note: If this cost center represents an oil and gas property, the property flag needs to be checked in RR110 to allow you to enter volumes and 8/8ths budget figures.

PRI Rollup Enter the primary (organizational) cost center that this cost center rolls up to.

ALT Rollup Enter the alternate (functional) cost center that this cost control rolls up to.

Coding Flag Select this check box to prevent all accounting data entry programs from entering transactions to this cost center directly.

State Select a state from the drop-down list.

County Enter a county. (Valid only if a state was entered.)

City Enter a city. (Valid only if a state and county were entered.)

Total Budget Enter a budget amount that the system compares with the total of “our share” budget amounts entered for the cost center’s associated detail items. Detail budgets can be maintained at both Gross 8/8th amounts and our company net share amounts; Total Budget is a control total for our net share amount.

Approval Enter an approval date. Before you can enter an approval date, the budget amount must equal the detail amount. Once approved, no changes or deletions to budgets are allowed in the master or detail files; you must use supplemental budgets.

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Cost Center Fiscal Budgets (RR120B)

Use cost center fiscal budgets to enter budget amounts for a cost center by a GL account number and GL period end date. This program updates the COST_CENTER_DETAIL file. If you enter an approval date for a particular period, you cannot modify any budget amounts for that period. Instead, use supplemental budgets.

Use the Recurring button to easily copy one month’s budget to any number of additional months.



RR120B Field Descriptions

Field Description

Account Enter a GL account number that is flagged as cost-center required within the Chart Of Accounts Master (GL124).

Month End Enter a month end date for each gross / net budget and gross / net volume.

Gross Amount Enter the gross or 8/8ths budget detail amount for the month end date. If an amount was previously entered, this amount will replace the previous amount.

Net Amount Enter the net budget amount for the month end date. If an amount was previously entered, this amount will replace the previous amount “our share.”

Gross Volume Enter the gross or 8/8ths budget detail volume for the month end date. If a volume was previously entered, this volume will replace the previous volume.

Net Volume Enter the net or 8/8ths budget detail volume for the month end date. If a volume was previously entered, this volume will replace the previous volume.

3 - 10 Print Date 9/22/10


Cost Center Activity Budgets (RR120F)

Use cost center activity budgets to enter budget amounts for a cost center by a GL account number and GL period end date. This program updates the COST_CENTER_ACTIVITY file. If you enter an approval date for a particular period, you cannot modify any budget amounts for that period. Instead, use supplemental budgets.

Notes

• Since the cost center ledgers do no carry a product code, it is important to set up separate sales accounts for each product code.

• If an amount or volume was previously entered in this screen, any modification will replace the original data.



RR120F Field Descriptions

Field Description

Account Enter a GL account number that is flagged as cost-center required within the Chart Of Accounts Master (GL124).

Month End Enter a month end date for each gross / net budget and gross / net volume.

Gross Budget Enter the gross or 8/8ths budget detail amount for the month end date. If an amount was previously entered, this amount will replace the previous amount.

Net Budget Enter the net budget amount for the month end date. If an amount was previously entered, this amount will replace the previous amount.

Gross Volume Enter the gross or 8/8ths budget detail volume for the month end date. If a volume was previously entered, this volume will replace the previous volume.

Net Volume Enter the net or 8/8ths budget detail volume for the month end date. If a volume was previously entered, this volume will replace the previous volume.

3 - 12 Print Date 9/22/10


Cost Center Supplemental Budgets (RR120C, RR120G)

Use Cost Center Supplemental Budgets (RR120C, RR120G) to enter budget amounts by General Ledger Account number and a GL period end date to a cost center. The program updates either the Cost Center Detail (Fiscal) or the Cost Center Activity (Activity) files, depending on whether you enter Fiscal or Activity budgets. If an approval date is entered, then you cannot modify any budget amounts. However, you can enter supplemental budgets through Supplemental Budget Data Entry (RR120C, RR120G).

Notes

• Since the cost center ledgers do no carry a product code, it is important to set up separate sales accounts for each product code.

• If an amount or volume was previously entered in this screen, any modification will replace the original data.



RR120C, RR120G Field Descriptions

Field Description

Month End Enter the month end date for budget amounts.

Note: This date must be within the fiscal year specified in Cost Center Fiscal Budget (RR120B).

Gross Budget Enter the gross or 8/8ths budget dollar amount.

Net Budget Enter the supplemental budget dollar amount such as the amount over and above the original budget amount for the month end date.

When entering supplemental budget figures, newly entered figures replace previously entered figures. The previous supplemental figure is subtracted from the “original” budget figure and the new supplemental figure is added to it.

The current supplemental budget figure is stored apart from the “original” budget figure, so that by subtracting the current supplemental budget figure from the “original” budget figure, the true original budget figure is obtained.

Gross Volume Enter the gross or 8/8ths budget volume for this sales account for this product.

During new item prompting, the program takes you back to the Month End field from this field.

Net Volume Enter the supplemental “our share” budget volume for the above month end date.

This amount is "our share" for cost centers that represent oil and gas properties.

Recurring button Select this button for the program to duplicate all the budget dollars (and volumes, if applicable) displayed in the body of the screen for the number of months you select. The system only allows this when no approval date exists for this cost center for this fiscal year and when none of the months to be set up with these budget figures exist in the Cost Center Detail/Activity file.

3 - 14 Print Date 9/22/10


Cost Center Balance Forward Data Entry (RR190)

Use Cost Center Balance Forward Data Entry (RR190) to enter beginning actual balances for cost centers. As a result of using this program, transactions are entered in the Transaction History file, and balances post directly to both the Cost Center Detail and the Cost Center Activity file. If the Cost Center entered has a type with no Property Flag, the only balance prompted for is Our Amount. If the cost center type has a Property Flag of Y, the system prompts for Gross Amount, Our Volume, and Gross Volume. Once these balances are established, this program should not be needed, since the General Ledger System automatically controls all posting. When prompting for Fiscal Month End, Activity Month End, and Cost Center Reference, pressing Enter recalls the previous value used at this field.

Note: When posting to an already existing item using the POST option, the dollar amounts/vol-umes entered here are added to the existing dollar amounts/volumes.



Cost Center Purge / Balance Forward (RR210)

The Cost Center Purge/Balance Forward (RR210) program purges data from the COST_CENTER_DETAIL and COST_CENTER_ACTIVITY files. Select a fiscal date and an activity date through which to purge. Then, in the COST_CENTER_DETAIL file, a 'balance forward' total accumulates for each individual volume and dollar amount (budgets as well as actuals) for all dates prior to the fiscal date selected. The individual figures are deleted and replaced with the fiscal date selected and the accumulated balance forward totals. An identical procedure takes place in the COST_CENTER_ACTIVITY file using the activity date selected. This maintains a manageable file size by rolling old data forward. Individual reports print for each file, displaying the purged data and the items from which data was not purged. Only purge data through the end of the year prior to the previous fiscal year, so that one year of historical data can be kept available for reporting purposes.

3 - 16 Print Date 9/22/10


Chapter Three Exercises: Cost Center Data Entry

1. True or false: Maintain your data at the lowest report level and roll up for the reporting purposes.

2. True or false: A cost center can only roll up into another cost center with a higher report level or lower number.

3. True or false: Cost center types that represent oil and gas properties (wells, leases, or AFEs) must have the property flag checked.

4. True or false: You can enter both 8/8ths and net budget figures to cost centers that you assign a cost center type which has a property flag that is checked.

5. True or false: Once you enter an approval date on a cost center for a particular period, modifications to those budgets should only be made using supplemental budgets.

6. True or false: Cost centers are company specific but do not carry product codes.

7. True or false: When using the cost center balance forward program (RR190), balances post directly to the Cost Center Detail (CCD) and Cost Center Activity (CCA) files but has no GL effect.



Answers1. True or false: Maintain your data at the lowest report level and roll up for the reporting

purposes. True.

2. True or false: A cost center can only roll up into another cost center with a higher report level or lower number. True. A cost center can only roll up into another cost center with a higher report level or lower number. (IE) report level 4 can roll up into a cost center with a report level of 3, 2, or 1.

3. True or false: Cost center types that represent oil and gas properties (wells, leases, or AFEs) must have the property flag checked. True.

4. True or false: You can enter both 8/8ths and net budget figures to cost centers that you assign a cost center type which has a property flag that is checked. True. You can enter both Gross 8/8ths and net company share budgets to cost centers whose cost center type has the property flag selected..

5. True or false: Once you enter an approval date on a cost center for a particular period, modifications to those budgets should only be made using supplemental budgets. True.

6. True or false: Cost centers are company specific but do not carry product codes. False. Cost centers are not company specific and do not carry product codes, so it is important to set up separate sales accounts for each product code.

7. True or false: When using the Cost Center Balance Forward program (RR190), balances post directly to the Cost Center Detail (CCD) and Cost Center Activity (CCA) files but has no GL effect. True. When using the Cost Center Balance Forward program (RR190), transactions are entered in the Transaction History file and balances post directly to the CCD and CCA files.

3 - 18 Print Date 9/22/10

Chapter 4

Cost Center AllocationsIn This Chapter

• Cost Center Allocation Data Entry (RR130)

• Cost Center Allocation Selection (RR132)

• Cost Center Allocation Posting (RR135)

• Cost Center Allocation Master Report (RR230)

• Allocated Transaction Report (RR232)

Cost Center Allocations • Chapter 4

Overview

In This Lesson: You will be able to set up and maintain the RR Allocation Master items and process them through the system.

Cost Center Allocations

One of the features of the RR system is cost center allocations. This process gives you the ability to allocate dollars from one cost center to several others on a percentage basis, including the allocation of costs to a specific AFE, Property, and Cost Type to be processed through Joint Interest Billing.

Excalibur offers several ways to allocate costs including, but not limited to, JIB Property Allocations, GL Account Allocations, and Cost Center Allocations. Review each method with your Excalibur representative to determine which one best meets your needs for a particular allocation.

Note: Chapter 7 of these materials reviews another allocation process, RR Allocations. This allocation process provides the ability to allocate volumes as well as dollars using manually entered percents, well counts, and well volumes, or a combination of these.

Cost Center Allocation (RR130)

Use Cost Center Allocation (RR130) to set up the “deck” for your allocation. The “from” side of the allocation references a specific cost center and a specific GL account. The “to” side of the allocation can be to multiple cost centers and multiple GL accounts. The “to” side can also cross company boundaries.



G and A Allocation

4 - 2 Print Date 9/22/10



Field Description

From Cost Center Enter the “from” Cost Center reference.

From Account Enter the “from” Chart of Accounts Master reference. The system uses the default company. This account must have a "Cost Center Required" flag set up in the Chart of Accounts Master Maintenance (GL124) program. This is the account from which our share dollars are allocated.

Note Entering a code of 'ALL' at this field allows the program to use a list of accounts entered as a group in AFE/CC/GL/Prop Group Maintenance, (GL120).

Description Enter a description for this allocation.

Eff Date Enter the effective date. This date must the first day of the month, and be earlier than the Expiration Date.

Exp Date Enter the expiration date. This date must the last day of the month, and be later than the Effective Date.

Ref Group Enter the group ID of the item entered in the AFE/CC/GL/Prop Group Maintenance (GL120) program.

Note Use this field when you enter ‘ALL’ at the GL Account field.

To Company Use this field to perform intercompany allocations. This field contains the company used in the allocation “to” process. Company numbers entered at this field must be setup in the Intercompany Setup (IC295) program, under the Responsibility Reporting section.

Note Once you enter allocation accounts this field cannot be modified. To modify the company number, no allocation accounts may exist.

Contra Acct Enter the Chart of Accounts reference you want to clear the “from” dollars through. A sub-account is entered as part of this account number, but the system uses the default company. This account may be the same as the GL account.

Alloc Account Enter the “to” Chart of Accounts reference. A sub-account is entered as part of this account number, but the system uses the default company. This is the account to which dollars will be allocated.

Note This field accepts 'GEN' accounts. When a 'GEN' account is used, the allocation account is created from the matching GL sub-account. When a "To Company" is being used, the allocation accounts entered will be validated against that company.

Percent This field displays the total % as entered. The total % must be 100 before you can exit this screen.

Cost Center Enter the “to” Cost Center reference. This can be the same Cost Center reference as Cost Center reference above.



AFE Enter the “to” AFE ID.

Type Enter one of the following:

• L - Lease

• W - Well

Property Enter the property ID.

Cost Type Enter the “to” JIB cost type reference. If a cost type is entered, the General Booked Account associated with this Cost Type in the JIB Cost Type Data Entry (JIB100) program must be the same as the Allocation Account entered at the To Company field.

Note You must enter a Well or Lease prior to entering a cost type. The program verifies that a JBS_MASTER item exists for this cost type.


Field Description

4 - 4 Print Date 9/22/10


Cost Center Allocation (RR132)

The Cost Center Allocation (RR132) program selects transactions for specified cost centers and period end dates. It creates the allocated transactions using the percentages, cost centers, and accounts specified in the Cost Center Allocation Maintenance program. Run GL Batch Posting (GL210) prior to this cost center allocation process to ensure that all transactions are ready for allocation. You can re-run this process an unlimited number of times prior to actually posting these allocated transactions to the UTM (RR135). Review the printed report that displays the allocations and, if necessary, make changes in the Allocation Master. Then re-run the allocation. The re-run erases all prior allocations that have not yet been posted to the UTM through RR135.



4 - 6 Print Date 9/22/10


Cost C

enter Allocation R

eport (RR

132) Example

_RR132P P

ARADIGM TECHNOLOGIES 0

1:59PM 0

3/09/07

PERIOD ENDING 10/31/06 C

OST CENTER ALLOCATION REPORT P

AGE 1

COST C

ONTRA E

FF. E

XP. R

EF. T

OCENTER DESCRIPTION ACCOUNT DESCRIPTION ACCOUNT CONTRA DESCRIPTION DATE DATE

GROUP COMPANY

ALLOCATED ALLOCATION ALLOC. COST

ACCOUNT DESCRIPTION PERCENT AMOUNT C.C. AFE NO WELL NO LEASE NO TYPE

500 M

ISC COST CENTER 5

00.500.20 O

PERATOR OVERHEAD EX 500.500.25 O

VERHEAD CONTRA ACCO 01/01/06 12/31/06

MONTHLY OVERHEAD ALLOCATI

500.500.30 ALLOCATED OVERHEAD 15.0000 30.00 1225-01 1225-01


500.500.30 ALLOCATED OVERHEAD 20.0000 40.00 1241 CO.2000

TOTAL 100.0000 200.00

TOTAL FOR COST CENTER 500 200.00

TOTAL ALLOCATION AMOUNT 200.00

AMOUNT NOT ALLOCATED 0.00

AMOUNT TO BE ALLOCATED 200.00



Cost Center Allocation Posting (RR135)

Once you run the allocation process (RR132) and make all corrections, execute this transfer process. The system creates Unposted Transaction Master items (UTMs) to reflect the allocated transactions. Once created, the allocated transactions are available for processing through other accounting processes, such as Batch Posting of System Transactions and Joint Interest Billing.

You can run this process multiple times for any period end; however, it only selects allocated transactions that have not already been through the UTM generation process.

4 - 8 Print Date 9/22/10


Cost C

enter Allocated Posting (R

R135) Exam

ple

_RR135P PARADIGM TECHNOLOGIES 02:32PM 03/09/07

PERIOD ENDING 10/31/06 TRANSFER ALLOCATED TRANSACTIONS TO UTM PAGE 1

COST CENTER: 500 M

ISC COST CENTER G

L ACCOUNT: 500.500.20 O

PERATOR OVERHEAD EXPENSE A

MOUNT: 2

00.00

UTM S

OURCE E

NTRY S

YSTEM V

OUCHER A

CCOUNT A

MOUNT C

OST A

FE P

ROPERTY C

OST E

FF

REF C

ODE T

YPE C

ODE N

O. C

ENTER T

YPE D

ATE

52057 G

J A

A J

IB2 1

-GJ-0 5

00.500.30 3

0.00 1

225-01 1

225-01

52058 G

J A

A J

IB2 1

-GJ-0 5

00.500.30 1

30.00 1

225-02 1

225-02

52059 G

J A

A J

IB2 1

-GJ-0 5

00.500.30 4

0.00 1

241 C

O.2000

52060 G

J A

A J

IB2 1

-GJ-0 5

00.500.25 2

00.00- 5

00 *

** OFFSET TO CONTRA ACCOUNT ***

TOTAL AMOUNT ALLOCATED 200.00

4 - 10 Print Date 9/22/10


Cost Center Allocation Master Report (RR230)

This report prints all Allocation Master information entered through the cost Center Allocation Data Entry (RR130) program.



Cost C

enter Allocation M

aster Report (R

R230) Exam

ple

_RR230P PARADIGM TECHNOLOGIES 03/09/07

COST CENTER ALLOCATION MASTER REPORT PAGE 1

COST CONTRA EFF. EXP. REF. TO

CENTER D

ESCRIPTION A

CCOUNT D

ESCRIPTION A

CCOUNT C

ONTRA DESCRIPTION D

ATE D

ATE G

ROUP C

OMPANY

ALLOCATED ALLOC. COST

ACCOUNT DESCRIPTION PERCENT C.C. AFE NO WELL NO LEASE NO TYPE

500 MISC COST CENTER 500.500.20 OPERATOR OVERHEAD EX 500.500.25 OVERHEAD CONTRA ACCO 01/01/06 12/31/06


500.500.30 ALLOCATED OVERHEAD 15.0000 1225-01 1225-01

500.500.30 ALLOCATED OVERHEAD 65.0000 1225-02 1225-02

500.500.30 ALLOCATED OVERHEAD 20.0000 1241 CO.2000

AMH99 ALLEN DEPARTMENT 500.500.20 OPERATOR OVERHEAD EX 500.500.20 OPERATOR OVERHEAD EX 01/01/99 03/31/99

DEPARTMENT ALLOCATION MNT

500.500.20 OPERATOR OVERHEAD EXPENSE 10.0000 AMH99

500.500.20 OPERATOR OVERHEAD EXPENSE 30.0000 MARK

500.500.50 OPERATING EXPENSE 50.0000 SMM99

500.850.60 LOE - LABOR 10.0000 9 9 LOE

MARK MARK'S DATA PROCESSI 500.500.20 OPERATOR OVERHEAD EX 500.500.20 OPERATOR OVERHEAD EX 01/01/99 01/31/13

TEST


500.500.20 OPERATOR OVERHEAD EXPENSE 90.0000 AMH

MPK99 MARGE DEPARTMENT 500.500.20 OPERATOR OVERHEAD EX 500.500.20 OPERATOR OVERHEAD EX 01/01/99 03/31/99

DEPARTMENT ALLOCATION MON

500.500.20 OPERATOR OVERHEAD EXPENSE 10.0000 MPK99


500.500.50 OPERATING EXPENSE 60.0000 SMM99

4 - 12 Print Date 9/22/10


Allocated Transaction Report (RR232)

This report prints all transactions allocated through the Cost Center Allocation Process (RR132), not just the transactions posted in the Transfer Allocated Transactions to UTM (RR135) program.



Allocation Transaction R

eport (RR

232) Example

_RR232P PARADIGM TECHNOLOGIES 02:33PM 03/09/07

PERIOD ENDING 10/31/06 ALLOCATED TRANSACTION REPORT PAGE 1

COST CONTRA EFF. EXP.

CENTER D

ESCRIPTION A

CCOUNT D

ESCRIPTION A

CCOUNT C

ONTRA DESCRIPTION D

ATE D

ATE

ALLOCATED ALLOCATION ALLOC. COST

ACCOUNT DESCRIPTION PERCENT AMOUNT C.C. AFE NO WELL NO LEASE NO TYPE

500 M

ISC COST CENTER 5

00.500.20 O

PERATOR OVERHEAD EXPENSE 500.500.25 O

VERHEAD CONTRA ACCOUNT 0

1/01/06 12/31/06




500.500.30 ALLOCATED OVERHEAD 20.0000 40.00 1241 CO.2000

TOTAL 100.0000 200.00

TOTAL ALLOCATION AMOUNT 200.00

AMOUNT NOT ALLOCATED 0.00

AMOUNT TO BE ALLOCATED 200.00

4 - 14 Print Date 9/22/10


Chapter Four Exercises: Cost Center Allocations

1. True or false: When setting up the “deck” for your cost center allocations using RR130, the “to” side of the allocation can be to multiple cost centers and accounts but cannot cross company lines.

2. True or false: It is critical to run System Batch Posting (GL210) prior to the Cost Center Allocation (RR132) process.

3. True or false: It is critical to run Cost Center Allocation Posting (RR135) immediately following the actual allocation process.



Answers1. True or false: When setting up the “deck” for your cost center allocations using RR130, the

“to” side of the allocation can be to multiple cost centers and accounts but cannot cross company lines. False. When setting up the “deck” for your cost center allocations using RR130, the “from” side of the allocation references a specific cost center and account, whereas the “to” side of the allocation can be to multiple cost centers and accounts and can cross company lines (Cost Center Allocation Master report, RR230).

2. True or false: It is critical to run System Batch Posting (GL210) prior to the Cost Center Allocation (RR132) process. True. It is critical to run system batch posting (GL210) prior to the cost center allocation process (RR132) to ensure that all transactions are ready for allocation (Allocated Transaction report, 232).

3. True or false: It is critical to run Cost Center Allocation Posting (RR135) immediately following the actual allocation process. True. It is critical to run Cost Center Allocation Posting (RR135) immediately following the actual allocation process. This process creates the UTMs reflecting the allocated transactions.

4 - 16 Print Date 9/22/10

Chapter 5

Report GeneratorIn This Chapter

• Report Generator Function Processor (RR141)

• Report Header Maintenance (RR142)

• Report Master Maintenance (RR143)

• Report Detail Maintenance (RR144)

• Report Generator Detail Report (RR740)

• Duplicate Report Generator Schedule (RR145)

• Cost Center Summary (RR250)

Report Generator • Chapter 5

Overview

In This Lesson: You will be able to set up and maintain customized cost center reports used in the Responsibility Reporting system.

Report Generator Function Processor (RR141)

Use Report Generator Function Processor (RR141) to set up and maintain customized cost center reports in the Responsibility Reporting system. This includes budget versus actual and variance reporting for both dollars and volumes. The Cost Center Summary (RR250) program produces the report created here.

Use the following examples as a guideline for possible report header references:

When entering a new item, the function processor automatically transfers control to the Report Header (RH) maintenance screen.

PL Profit and Loss statement

BAL Balance Sheet

GA General Administrative expenses

PL10 Profit and Loss statement for Company 10

OS Well Operating statement

OSV Operating statement volumes. Header information only using 'OS' as master Report Reference



Note: To access RR141 with the SB Prompt shortcut, enter /RR140. This takes you to RR141. From RR141 you can use the Function Menu options and access Report Header Maintenance (RR142), Report Master Maintenance (RR143), Report Detail Maintenance (RR144), and Duplicate Report Generator Schedule (RR145).

Excalibur Sequel Navigation

Due to the fact that most Excalibur clients are now using the Excalibur Financial Subroutines in Excel rather than these programs, the Report Maintenance function programs (RR141 through RR145) are still programmed as Excalibur Sequel screens and require Sequel navigation. For more information about navigation in Excalibur Sequel, you can obtain a complementary PDF copy of the Excalibur Navigation course book by contacting the P2 Energy Solutions Education department.

5 - 2 Print Date 9/22/10


Report Header Maintenance (RR142)

Select RH - Reporting heading maintenance from the RR141 Function Menu to access RR142. The purpose of the Report Header Maintenance (RR142) program is twofold: You can enter column descriptions, column widths, and amount information for the report columns, and you can assign a Report Header item to a particular report.

Header, Master, and Detail Item Relationships

Each report consists of several detail items. These items control the processing of the report by indicating when to print column headings, when to accumulate totals, and when to make numeric comparisons. The system references all of the detail items (filed in the RR.REPORT.DETAIL file) for a particular report in a corresponding item in the RR.REPORT.MASTER file so that the report generator knows, by looking at the Master item, which detail items to include in the report. When setting up the header items in this program, designate which Master Report Reference this header item corresponds to. This assigns all the detail items for the designated master item to this header item and eliminates the necessity of duplicating many detail items for each report that have the same processing. If you do not enter a Master Reference, the program assumes that you are setting one up, and it uses the report reference displayed at the top of the screen.




Field Description

Report Ref The system displays the report reference and title.

Master Ref Enter the Master Report Reference for this Header format.

Note: If you do not enter a reference, the system uses the Report Reference displayed above as the master reference. This is used to assign various Report Headers entered through this program to the same report for processing purposes.

Column Number Enter the desired column number.

Note: Column number 1 is the left most column. Any column can contain line description information, dollar amounts, volume amounts, or totals.

Description Enter the description for the column heading.

Note: This description is used for information only. The column headings to be used on the report must be entered through the Report Detail Maintenance Screen (RR144) program, using the 'HF' processing code.

Beg Col Posn. Enter the beginning column position where this column is to appear on the report.

Entry: Positions can be 1 through 130.

Column Width Enter the width of this column as it will appear on the report.

Entry: The description column width is normally 30.

Justified Entry:• L for left justification if it is a description column.

• R for right justification (amounts) for the data in this column.

Data Conversion Enter the data conversion code for columns with numeric data. The first two positions are MR, followed by 02 (dollars only) or 2(cents), followed by $(amount includes $ sign), , (imbedded commas), - (minus sign to the right). The $ , and - are optional codes.

Example: 'MR2,$-' prints minus one thousand dollars as $1,000.00- 'MR02,$-' prints whole dollars, 'MR05,$-' prints amount in thousands.

Note: The conversion code for a variance percent column should take into account that the variance calculation done in the program multiplies the result by 10000, allowing the variance to be printed as a whole number. A conversion code of 'MR12' rounds off the last two characters in front of the decimal, but prints only one character behind the decimal point.

Example: A percent calculated to be .75391 is automatically multiplied by 10000 resulting in 7539.1, and a conversion code of 'MR12' prints 75.4 percent. Consult the Recall/Inform/UniQuery Manual for further examples.

Note: Budget amounts do not contain cents (2 decimal places) on the file. You must use a conversion code similar to MR0,M for Budget figures.

5 - 4 Print Date 9/22/10


Gross or Net Enter the appropriate code to designate which amount or volume, gross or net is used for this column, as follows:

GA - Gross Amount (dollars)

GV - Gross Volume

GP - Gross EP Production Volume

GS - Gross EP Sales Volume

GD - Gross EP Sales Value

NA - Net Amount (dollars)

NV - Net Volume

NP - Net EP Production Volume

NS - Net EP Sales Volume

NA (net amount) should be used for all amounts on reports which are of a strictly General and Administrative nature. Note that GD (gross EP sales value) can not properly reflect gas values if multiple contracts are involved in a sale.

Amount Type This code designates which Cost Center Detail amount to print. Valid codes are:

A - ACTUAL

B - BUDGET

V - VARIANCE

D - DESCRIPTION

If you enter D, fields 9 through 11 cannot be accessed. EP Volumes and Values are reported only at the A level.

Time Frame This code designates which Month(s) to use. Valid codes are:

A - ANNUAL

M - MONTH

Q - QUARTER

Y - YEAR TO DATE


Field Description



Period of Time Use this code for current or previous year. Valid codes are:

C - CURRENT YEAR

L - LAST YEAR

P - PREVIOUS PERIOD

Note: The 'P' Previous Period is also dependent on time frame. If 'Q' is used as time frame, then the previous quarter is what is used. If 'V'ariance is entered at Field 7, then you are prompted for Columns to compare and for Variance in amounts or percents. Fields 8 and 9 cannot be accessed if 'V' is entered at Field 7 and Fields 10 and 11 can only be accessed when 'V' is entered at Field 7.

Variance Columns

Enter column numbers to compare for Variance.

Format is N:N, where 'N' is column numbers separated by colon. The first 'N' must be less than the second 'N' and both must be less than this column number.

Variance Type Entry:A (AMOUNT) to print the amount (dollar or volume) difference (2nd column minus 1st column).

P (PERCENT) to print the percent difference. Percent difference = 2nd column minus 1st column, divided by 1st column, multiplied by 10000.

Note: Use the data conversion code for this column to display the result as desired.


Field Description

5 - 6 Print Date 9/22/10


Report Master Maintenance (RR143)

Select RM - Reporting Master Maintenance from the RR141 Function Menu to access RR143. Use Report Master Maintenance (RR143) to enter the title/description used in the report heading. When you enter this program, the report reference, line numbers, descriptions and actual detail references included in this report display on the screen.


Field Description

Title/Description Enter the report title or description to be used in the Cost Center Summary report. Enter a meaningful title to use for cross-referencing.



Report Detail Maintenance (RR144)

Select RD - Report detail line maintenance from the RR141 Function Menu to access RR144. Use Report Detail Maintenance (RR144) to enter and maintain control information for each detail line printed on the report.

5 - 8 Print Date 9/22/10



Field Description

Report The system displays the report reference.

Function The system displays either RD or RR

Enter Detail Line Number (or Detail Reference Number) (NNN)

This field depends on whether you selected the RD or RR function.

• For RD, enter the line number.

• For RR, enter the report detail reference number.

Description Enter the line description that will appear in the description column of the report.

Note: If no description is entered, the system uses the description of the account number entered below (the first one if multiple accounts are entered). If a column description is entered, leading and trailing spaces are accepted.

Processing Enter the processing codes for this line, separated with commas. The following codes control line printing, spacing, sub totals, and grand totals.



Processing Codes

Code Function

U Underline numeric columns.

UD Double underline numeric columns.

HL Heading line, top of form, print heading.

TOP Top of form, no heading printed.

SK Skip one line.

AV;N Add the value in the general accumulator to the accumulator identified by N.

SV;N Subtract the value in the general accumulator from the accumulator identified by N.

PV;N Print the value of accumulator N.

PVZ;N Print the value of accumulator N, then reset N to zero.

AC;N Add the value of the accumulator identified by N to the general accumulator.

SC;N Subtract the value of the accumulator identified by N from the general accumulator.

PA Print the value in the general accumulator.

MV;N;X Move accumulator X to accumulator N.

HF;N.M heading format used to create all column headings for the report. N represents the row and M represents the column (from 1 to 132) at which to begin printing the heading. These should be the first lines entered and no accounts should be entered. (It will be easiest to create the headings first on a layout sheet for data processing forms.)

PC;N Print Cost Center Detail Summary for cost centers at next lowest level.

PCZ;N Print Cost Center Detail Summary for cost centers at next lowest level and zero out the accumulator.

A;N Add gen accumulator to accumulator N by next lowest cost center.

S;N Subtract gen accumulator from accumulator N by next lowest cost center.

5 - 10 Print Date 9/22/10


The combinations and operation processes are too numerous to detail here. Some examples are given on the following page. We suggest that you go through this process with Excalibur personnel prior to attempting a report. In addition, set up any new reports gradually, entering a few lines at a time and then testing the report, rather than attempting to enter the entire report at once.

Note: The 'General Accumulator' is the total of the balances in the accounts specified for each line. It is reset to zero on each line, so if multiple lines are to be accumulated, a specific Accumulator (N) must be used.

Sample Processing Lines


Field Description

Account Reference Enter each general ledger account associated with this line, cross-referenced on account description. Return will go to the modifications field. If general account is entered, all sub accounts will be included. To consolidate cost center data for multiple companies, enter accounts for desired companies.

Example: To combine salaries expense for companies 1, 2 3, enter account 1.XXX.XXX, 2.XXX.XXX and 3.XXX.XXX in this prompting loop.

HF;1.10 Set the description into a heading format on heading row 1, starting to print at column 10.

PA,SK Print the value in the General Accumulator and skip the next line.

AV;1,PA Add the value in the General Accumulator to Accumulator 1, then print the value in the General Accumulator.

AC;1,SC;2,PA,U,SK,SK

Add the value in Accumulator 1 to the General Accumulator, subtract the value in Accumulator 2 from the General Accumulator, print the General Accumulator, underline the numeric columns, then skip 2 lines (double space).



Report Generator Detail Report (RR740)

This report prints the Report Generator Master or Detail file. Account and processing information for the detail prints for each line that appears on the report.

RR740 REPORT GENERATOR DETAIL REPORT PAGE 1

REPORT: GA-GENERAL & ADMINISTRATIVE REPORT 03-08-07

LINE DESCRIPTION......... PROC. OPER.................... ACCOUNTS... ACCOUNT DESCRIPTION...........

1 DESCRIPTION HF;1.1

2 --CURRENT MONTH HF;1.31

3 ----PRIOR MONTH HF;1.47

4 -------VARIANCE HF;1.63

13 SK SK

5 AV;1 PA SK 25.600.010 G&A - P/R - SALARIES & WAGES

6 AV;1 PA SK 25.610.090 G&A - OP - RENT

8 --------------- HF;7.31

9 --------------- HF;7.46

10 --------------- HF;7.66

11 TOTAL PV;1

14

12 records listed

5 - 12 Print Date 9/22/10


Duplicate Report Generator Schedule (RR145)

Select RR - Report ref. detail maintenance from the RR141 Function Menu to access RR144. The Duplicate Report Generator Schedule (RR145) program creates a duplicate report schedule from an existing report schedule. A new company number can be specified for accounts used in the Schedule. If an account does not exist on the Chart of Accounts Master for the new company, it is dropped. If all accounts on a line are dropped, the line is also dropped.

A report prints to show dropped accounts and lines. The new schedule can then be modified as required by Report Generator Data Entry (RR141).



Cost Center Summary (RR250)

Use Cost Center Summary (RR250) to produce a report that you create through the Report Generator Function Processor (RR141). You can design customized reports about Cost Centers to display Actuals versus Budgets for different time frames and periods.

The data entered here determines:

1. The period end date used.

2. The report type, either Fiscal Period or Activity Date.

3. The report level of the Cost Centers displayed.

4. Which specific Cost Centers display.

The program uses the Company reference you enter for the report title, and it uses the fiscal year beginning date of this company as the fiscal year beginning date for the report.

5 - 14 Print Date 9/22/10


General and A

dministrative R

eport (RR

250) Example

_RR250P PARADIGM TECHNOLOGIES PAGE: 1

GENERAL & ADMINISTRATIVE REPORT R

UN DATE: 03/09/200

FISCAL PERIOD REPORT AS OF: 09/30/2006

COMPANY LEVEL 100 COMPANY 100

LEASE LEVEL 300 PRODUCING UNIT 300

MANAGER: J B SEARLES

REPORT LEVEL: PHYSICAL WELL

COST CENTER: 1225-01 GUSHER #1

DESCRIPTION --CURRENT MONTH ----PRIOR MONTH -------VARIANCE

G&A - LEGAL 300.00 0.00 300.00-

G&A - ENTERTAINMENT 125.00 0.00 125.00-

TOTAL 425.00 0.00 425.00-

5 - 16 Print Date 9/22/10

Chapter 6

ReportsIn This Chapter• RR Standard Reports Summary

• Report Level Master List (RR700)

• Cost Center Type Report (RR710)

• Cost Center Master Report (RR222)

• Cost Center To Property Relationship (RR715)

• Cost Center (Primary) Rollup Report (RR721)

• Cost Center Budget Report For Fiscal Periods (RR220)

• Cost Center Trial Balance (RR240)

• Cost Center Unposted Transaction Report (RR270)

• Operating Statement from Cost Centers (RR310)

• Cost Center Rollup Process (RR280)

• Twelve Month Operating Statement (RR311)

Reports • Chapter 6

RR Standard Reports Summary

This chapter provides a Report Reference Table, with program name, program ID and report purpose. We then give examples of each report described in the table.

In This Lesson: You will be able to run the appropriate cost center reports using a report reference table, example screen shots and report output examples to help you identify the reports you need.

Report Reference Table

Program Name Program ID Purpose

Report Level Master List RR700 This is a report of Report Level Master items entered in the Report Level Master Data Entry (RR100) program.

Cost Center Type Report RR710 This is a report of Cost Center Types entered in the Cost Center Type Data Entry (RR110) program.

Cost Center Master Report RR222 This is a report of detailed information, by Cost Center, as set up in the Cost Center Master Data Entry (RR120A) program.

Cost Center to Property Relationship Report

RR715 This is a report of wells, leases, or AFEs assigned to specific cost centers.

Cost Center Rollup Report RR721 This report shows the relationship, either primary or alternate, between cost centers.

Cost Center Budget Report RR220 This is a report of cost center budget figures for and entire year, either fiscal or activity.

Cost Center Trial Balance RR240 This is a report of cost center balances by general ledger account, showing the variance, if any, between the two.

Cost Center Transaction Report RR270 This report lists detail transactions by cost center. You have the option of selecting specific cost centers as well as all accounts or specific general accounts.

Operating Statement From Cost Centers

RR310 This report is a six month property operating statement with year to date and inception to date columns, using either the Cost Center Detail (CCD) or Cost Center Activity (CCA) files.

Twelve Month Operating Statement Report

RR311 This report is a twelve month property operating statement with summary and inception to date columns, using either the Cost Center Detail (CCD), Cost Center Activity (CCA), Cost Center Detail Summary (CCDS), or Cost Center Activity Summary (CCAS) files.



Report Level Master List (RR700)

Run the RR700 report either from the Responsibility Reporting Reports menu, or by entering /RR700. The SB+ Dialog box displays a confirmation message to run the report.

Sample Report Output

RR700 Report Level Master 03/15/2007 Page 1

Report Description Level Pri

code alt

1 SMITH WELLS 1 P

AB1 COMPANY 1 P

P10 CONSOLIDATED COMPANIES 10 P

P15 COMPANY LEVEL 15 P

AB2 CONUTRY 2 P

P20 DIVISION LEVEL 20 P

P22 G&A DEPARTMENT LEVEL 22 P

P23 G&A SUB-DEPARTMENT 23 P

P25 REGION LEVEL 25 P

P27 REGIONAL G&A DEPARTMENT 27 P

AB3 STATES 3 P

P30 STATE LEVEL 30 P

P35 DISTRICT LEVEL 35 P

P36 WAREHOUSE 36 P

AB4 SUB-STATE 4 P

FR FOREMAN 40 P

P40 FIELD LEVEL 40 P

P42 ASSET AREA 42 P

P44 AREA SUPERVISOR 44 P

P45 PROSPECT LEVEL 45 P

P47 PRODUCING UNIT LEVEL 47 P

D49 DEED 49 P

P49 SWD FACILITY 49 P

CO5 COMPANY 5 5 P

P5 COMPANY 5 5 P

D50 DEED 50 P

DEEDL DEED LEASE 50 P

P50 LEASE LEVEL 50 P

P51 COMPRESSORS 51 P

P52 SALT WATER DISPOSAL FAC 52 P

6 - 2 Print Date 9/22/10


Cost Center Type Report (RR710)

Run the RR710 report either from the Responsibility Reporting Reports menu, or by entering /RR710. The SB+ Dialog box displays a confirmation message to run the report.

Sample Report Output

RR710 Cost Center Type Report 03/15/2007 16:47:13 Page 1

Type Description Prop Account

Code Flag Group

4 LHC-NONPROD Y

A AFE Y

AM MISC AFE N

AS AREA SUPERVISOR N

AW ACCOUNTING WELL N

BASIN BASINS Y

BAT BATTERY N

BONDS BONDS N

C COST TYPE Y

CA CAPITAL COSTS Y

CAR AUTOMOBILES N

COMP COMPRESSORS N

CON CONSOLIDATED COMPANY GROUPS N

CORP CORPORATE OFFICE

COS COMPANIES N

D DRILLING PROGRAMS Y

DEED DEEDS Y

DEEDL DEED LEASE Y

DIS DISTRICTS Y

DIV DIVISIONS N

DL DEED LEASE Y

DPT G&A DEPARTMENTS & SUB-DEPTS N

EMP EMPLOYEES N

FLD FIELDS N

GA GENERAL & ADMINISTRATIVE N



Cost Center Master Report (RR222)

6 - 4 Print Date 9/22/10


Cost C

enter Master R

eport (RR

222) Example O

utput

RR222P C

OST CENTER MASTER REPORT 0

3/16/07 1

0:13AM

REPORT YEAR END: 12/31/06 P

RIMARY COST CENTERS P

AGE 1

REPORT LEVEL 50

REPORT CODE: P50 LEASE LEVEL

COST CENTER: 001 THREE DESIGNING WOMEN

MANAGER:

TYPE P

RI A

LT C

ODE LEASE COUNT W

ELL COUNT A

FE COUNT C

O N

AME B

UDGET A

PPROVAL ACCOUNT

ROLLUP ROLLUP RSTR D

ATE

L 1

478 W

E GOT GAS COMPANY N

ONE* N

ONE

500 P

ARADIGM TECHNOLOGIES N

ONE* N

ONE

COST CENTER: 001.003 HAUBER, CHARLES M

MANAGER:

TYPE P

RI A

LT C

ODE LEASE COUNT W

ELL COUNT A

FE COUNT C

O N

AME B

UDGET A

PPROVAL ACCOUNT


ATE

L 1

1 C

OMPANY EP CLASS N

ONE* N

ONE

COST CENTER: 002011 PAUL MILTON, A MARRIED MAN

MANAGER:

TYPE P

RI A

LT C

ODE LEASE COUNT W

ELL COUNT A

FE COUNT C

O N

AME B

UDGET A

PPROVAL ACCOUNT


ATE

L 1

93 P

ETRA COMPANY 193 N

ONE* 6

00.11

600.12

500 P

ARADIGM TECHNOLOGIES N

ONE* N

ONE

COST CENTER: 002720 YOWLUMNE FIELD



Cost Center to Property Relationship (RR715)

6 - 6 Print Date 9/22/10


Cost Center to Property Relationship (RR715) Example Output



Cost Center (Primary) Rollup Report (RR721)

6 - 8 Print Date 9/22/10


Cost Center (Primary) Rollup Report (RR721) Example Output



Cost Center Budget Report for Fiscal Periods (RR220)

6 - 10 Print Date 9/22/10


Cost Center Budget Reports fro Fiscal Periods (RR220) Example Output

6 - 12 Print Date 9/22/10


Cost Center Trial Balance (RR240)



Cost C

enter Trial Balance (R

R240) Exam

ple Output

_RR240P PARADIGM TECHNOLOGIES PAGE 1

BEGINNING PERIOD END: 10/31/2006 COST CENTER TRIAL BALANCE RUN DATE: 16 MAR 2007

ENDING PERIOD END: 09/30/2007

10/31/2006 DEBITS/ COST CENTER GL

ACCOUNT DESCRIPTION BALANCE CREDITS BALANCE BALANCE VARIANCE

500.132.50 Inventory - materials

02030410 FAIRFIELD WAREHOUSE 5000.00 0.00 5000.00

0662755-00 TEST #1 75.00 0.00 75.00

1000 DORA PFLUGER 27.50 0.00 27.50

LJA EX 100.00 0.00 100.00

YARD1 RIFLE INVENTORY WAREHOUSE YARD 181758.51 0.00 181758.51

YARD2 WILLISTON INVENTORY WHSE YARD 136645.20 0.00 136645.20

ACCOUNT TOTAL * 323606.21 0.00 323606.21 323606.21 0.00

GENERAL ACCOUNT TOTAL ** 323606.21 0.00 323606.21 323606.21 0.00

500.135.01 PRODUCING LHC - COMPANY

2712 TEXAS WELL 2 7500.00 0.00 7500.00

ACCOUNT TOTAL * 7500.00 0.00 7500.00 6837.49 662.51

500.135.10 IDC - COMPANY SHARE

10182 DRILLING & COMPLETION 2600.00 0.00 2600.00

1225-01 GUSHER #1 825088.10 0.00 825088.10

2712 TEXAS WELL 2 500.00- 0.00 500.00-

50 ROBYN 1 2250.00 0.00 2250.00

51 TRISH AFE HARLEY WALK 4325.49 0.00 4325.49

58 RECOMPLETION 25000.00 0.00 25000.00

65ROBYN ROBYN 1000.00 0.00 1000.00

6 - 14 Print Date 9/22/10


Cost Center Transaction Report (RR270)



Cost C

enter Transaction Report (R

R270) Exam

ple Output

_RR270P PARADIGM TECHNOLOGIES 16:15:21 MAR 16 2007

BEGINNING DATE: 10/31/2005 COST CENTER UNPOSTED TRANSACTION REPORT PAGE 1

ENDING DATE: 09/30/2006 FOR THE FISCAL PERIOD INDICATED

PERIOD GL DEBIT GL CREDIT SRC

END AMOUNT AMOUNT WELL NO LEASE NO AFE NO VOUCHER NO ANNOTATION TYPE CODE

COST CENTER: 1225-01 GUSHER #1

ACCOUNT: 500.850.10 LOE - PUMPER CHARGES

10/31/05 175.00 1225-01 ACCTG 01-GJ-1 MONTHLY CHARGES AA GJ

11/30/05 175.00 1225-01 ACCTG 02-GJ-1 MONTHLY CHARGES AC GJ











TOTAL ACCOUNT 2,100.00 0.00

ACCOUNT: 500.850.20 LOE - OPERATOR OVERHEAD







6 - 16 Print Date 9/22/10


Operating Statement (RR310)

The Operating Statement (RR310) program prints a Property Operating Statement using a Report Format built in PA110, and data from either the COST_CENTER_DETAIL or the COST_CENTER_ACTIVITY files. The data printed depends on the Report Format used and the options selected as explained below.

The column format, reading left to right, is always description (as entered in the report format data entry), followed by six monthly columns, a year-to-date column, and an inception-to-date column. The period end date you enter determines which months print and the fiscal year for the year-to-date totals.

The inception-to-date column reflects the totals through the specified period end. For example, if you enter 03/31/91 as the period end date (and the fiscal year is 12/31), then the report shows October, November, and December from the previous fiscal year, and January, February, March for the current fiscal year. The year-to-date column shows just January through March totals.

In the following example, we selected one cost center, 1225-01.




Field Description


Period End Date Enter the period end date that you want this report to print through. This date determines the months that print as well as the year to date and inception to date accumulations.

OFM ID Enter an operating statement report format ID.

Note: The account entry in the property operating statement (PA110) must be in Gen Sub format. General accounts and account groups entered in that program are not utilized in this process.

Report Level Enter the report level of the cost centers to be selected.

Rollup Select either Primary or Alternate for the rollup path that you want the system to build.

Period Type Select Fiscal to run the report using the COST_CENTER_DETAIL file.

Select Activity to run the report using the COST_CENTER_ACTIVITY file.

Cost Centers Select the cost center that you want to display on this report.

6 - 18 Print Date 9/22/10


Operating Statem

ent Report (R

R310) Exam

ple Output

_RR310P PARADIGM TECHNOLOGIES GHP LOS REPORT FOR CLASS DATE 06 APR 2007 PAGE 1

1225-01 GUSHER #1 THROUGH 09/30/2006

DESCRIPTION * APR * MAY * JUN * JUL * AUG * SEP * YTD CUM-TO-DATE

GAS SALES 375 688 3,750 3,250 3,469 13,794 15,769

OIL SALES 1,288 1,019 956 1,220 1,094 6,851 6,851

=========== =========== =========== =========== =========== =========== =========== ===========

TOTAL SALES 1,663 1,706 4,706 4,470 3,469 1,094 20,645 22,620

GAS VOLUMES (MCF) 17 26 181 16 38 379 454

OIL VOLUMES (BBL) 625 506 475 613 548 3,391 3,391

AVG PRICE/MCF 22.06 26.46 20.72 203.13 91.29 36.40 34.73

AVG PRICE/BBL 2.06 2.01 2.01 1.99 2.00 2.02 2.02

LEASE OPERATING EXPENSES

LOE 1,000 1,000 1,000 1,000 1,000 1,000 12,000 26,801

TOTAL LOE 1,000 1,000 1,000 1,000 1,000 1,000 12,000 26,801

GROSS MARGIN 663 706 3,706 3,470 2,469 94 8,645 4,181-



Cost Center Rollup Process (RR280)

Use Cost Center Rollup Process (RR280) to build summary files for all levels of your cost center hierarchy from data stored in the COST_CENTER_DETAIL and/or COST_CENTER_ACTIVITY files. This process allows you to build the summaries given selected companies, roll up paths, date ranges and period types. Once built, the summary files, COST_CENTER_DETAIL_SUMMARY and COST_CENTER_ACTIVITY_SUMMARY can be used for rapid retrieval of cost center figures using Uniquery, Paragraph Builder, GQL and the CC_AMT financial spreadsheet subroutine.

Note: Run this process periodically after system posting to keep the summary files synchronized with the cost center subledgers.

6 - 20 Print Date 9/22/10



Field Description

Company Enter one or more company IDs.

Rollup Select a rollup option for the rollup path that you want the system to build: Primary, Alternate or Both.

Beginning Date Enter the date that you want the rollup to begin (month-end date).

Ending Date Enter the date that you want the rollup to end (month-end date).

Period Type Select one of the following period types for which you want summarized data built: Fiscal, Activity or Both.



Twelve Month Operating Statement Report (RR311)

The Twelve Month Operating Statement Report (RR311A) uses a report format built in PA110 and prints either twelve or six monthly columns, depending on the option selected. The report prints a total column for the six or twelve months selected and an inception-to-date column. You have the option of using data from either the COST_CENTER_DETAIL, the COST_CENTER_ACTIVITY or the summary files created in the Cost Center Rollup (RR280) program. The report processes faster if the summary files are used. Refer to the Cost Center Rollup Process section of this chapter for information on RR280.

RR311 includes the following print options.

• Sequence by cost center Description or Number.

• Page Break check box for optional page break after each cost center

• Current Activity check box for option to print only cost centers with activity

In the following example, we selected one cost center, 1225-01.

6 - 22 Print Date 9/22/10



Field Description


Period End Date Enter the period end date that you want this report to print through. The date you enter determines the months that print as well as the total and inception-to-date accumulations.

Rollup Process Select this check box if you have already run the Cost Center Rollup Process (RR280). This process pulls from the summary files (the COST_CENTER_DETAIL_SUMMARY file and the COST_CENTER_ACTIVITY_SUMMARY file). If you do not select this check box, the report pulls from the COST_CENTER_DETAIL and COST_CENTER_ACTIVITY files.

Sequence Select a sequence for this report: Description or Number.

Period Type Select a period type for this report: Fiscal or Activity.

Rollup Select a rollup option for this report: Primary or Alternate.

Interval Select an interval for this report: Six months or twelve months.

Page Break Select this check box if you want a page break after every cost center.

Current Activity Select this check box if you want to print only cost centers with activity in the selected periods. Otherwise, the report prints cost centers that have no activity in the selected period.

OFM ID Enter an operating statement report format ID.

Cost Center Select the cost centers that you want to display on this report.

Additional Select this button to choose additional reporting options.



Twelve Month Operating Statement Report (RR311) Example Output

The following screen shows the left side of the R311 report output. Use the horizontal scroll bar to view the right side of the report.

6 - 24 Print Date 9/22/10


The following screen shows the right side of the R311 report output.



Chapter Six Exercises: RR Reports

Associate the following programs and IDs to the corresponding report descriptions. Write the letter of each description in the space before the associated report.

Letter Program Name and Number

1. _____ Report Level Master List (RR700)

2. _____ Cost Center Type Report (RR710)

3. _____ Cost Center Master Report (RR222)

4. _____ Cost Center to Property Relationship report (RR715)

5. _____ Cost Center Rollup Report (RR721)

6. _____ Cost Center Budget Report (RR220)

7. _____ Cost Center Trial Balance (RR240)

8. _____ Cost Center Transaction Report (RR270)

9. _____ Operating Statement From cost Centers (RR310)

10. _____ Twelve Month Operating Statement Report (RR311)

a. This is a report of detailed information by cost center as set up in the Cost Center Master Data Entry (RR120A) program.

b. This is a report of cost center balances by general ledger account, showing the variance, if any, between the two.

c. This report is a twelve month property operating statement with summary and inception to date columns using either the CCD, CCA, CCDS, or CCAS files.

d. This report shows the relationship, either primary or alternate, between cost centers.

e. This is a report of report level master items entered in the Report Level Master Data Entry (RR100) program.

f. This report is a six month property operating statement with year to date and inception to date columns using either the CCD or CCA files.

g. This is a report of wells, leases, or AFEs assigned to specific cost centers.

6 - 26 Print Date 9/22/10


h. This is a report of cost center types entered in the Cost Center Type Data Entry (RR110) program.

i. This report lists detail transactions by cost center. You have the option of selecting specific cost centers as well as all accounts or specific general accounts.

j. This is a report of cost center budget figures for an entire year, either fiscal or activity.



Answers

Letter Program Name and Number

1. __E__ Report Level Master List (RR700)

2. __H__ Cost Center Type Report (RR710)

3. __A__ Cost Center Master Report (RR222)

4. __G__ Cost Center to Property Relationship report (RR715)

5. __D__ Cost Center Rollup Report (RR721)

6. __J__ Cost Center Budget Report (RR220)

7. __B__ Cost Center Trial Balance (RR240)

8. __I__ Cost Center Transaction Report (RR270)

9. __F__ Operating Statement From cost Centers (RR310)

10. __C__ Twelve Month Operating Statement Report (RR311)

6 - 28 Print Date 9/22/10

Chapter 7

RR Allocations

In This Chapter

• RR Allocations

• Allocation Types (RR160)

• Allocation Defaults (RR296)

• Allocation Control (RR150A, RR150B)

• Generate Allocation Table (RR254)

• Allocate Facility/Well (RR255)

• Allocation Table Report (RR754)

• Facility/Well Allocation Report (RR755)

RR Allocations • Chapter 7

Overview

In This Lesson: You will be able to use RR allocation methods for allocating revenue and expense transactions and for allocating transactions to different cost centers, accounts, and cost types. You will learn how to create custom allocations using percents, well counts, well volumes, or a combination of these.

RR Allocations

RR or Facility/Well allocations provide a powerful and flexible method for allocating revenue and expense transactions and for allocating transactions to different cost centers, accounts, and cost types. RR allocations also allows you to create custom allocations using manually entered percents, well counts, well volumes, or a combination of these.

Note: RR Allocations do not support intercompany allocations, the use of Asset Management accounts (inventory required), or multiple wells, leases, or AFEs per cost center.

Programs Summary Table

Program Name Program ID Purpose

Allocation Types RR160 Use this data entry screen to create and maintain allocation types.

Allocation Defaults RR296 Use this data entry screen to set up the defaults necessary for processing RR Allocations, and to create default allocations.

Allocation Control

Allocation Table

RR150A

RR150B

Use these data entry screens to create allocations other than the default allocations, and to maintain all allocations.

Generate Allocation Table RR254 Use this process to create or update RR Allocation Control Table items based on the information entered in the above programs.

Allocate Facility/Well RR255 Use this allocation process to create Unposted Transaction Master (UTM) items.

Allocation Table Report RR754 This report prints Allocation Table items as created by RR254.

Facility/Well Allocation Report RR755 This report prints the original transaction as well as the reversal and allocated to transactions created by RR255.



Allocation Types (RR160)

Use Allocation Types (RR160) data entry program to create and maintain custom allocation types. There are three fixed methods - Manual, Volume and Well count - that, combined with other fields, define a unique allocation type.

Requirements

Use combinations to create allocation types for allocations by:

• Well count of operated, non-operated, or all wells.

• Well count of oil, gas, or water wells (or any combination).

• Well count of producers, injectors, and so forth, or any combination of the above three options for well counts.

• Volumes of operated, non-operated, or all wells.

• Volumes of oil, gas, water, or NGL (or any combination with same units of measure).

• Volumes of sales, lease use, disposal, injection or production, or any combination of the above three options for volumes.

You input the Well Status, Class, Product, and Disposition fields independently. These fields allow more than one value. If a well’s data matches any one of the values, it is included in the initial selection.

When both Well Status and Well Class have values, a well must meet both criteria and the Operated criteria to be counted. In the same way, volume-based methods gather volumes when the Operated criterion is met, and when the Product and Disposition match any of the values entered.

Method Manual Well Volume

Well Status (WM) X

Well Class (WM) X (optional)

Operated (WM) X X

Product (WHD) X

Disposition (WHD) X

(WM) - LLR Well Master

(WHD) - EP Well History Detail

7 - 2 Print Date 9/22/10



Field Description

Method Select an allocation method:

• Manual

• Volume

• Well Count

Operated EntrySelect one of the following choices:

• Only company-operated wells • Only non-operated wells• All (include all wells regardless of operator)

To determine if a well is operated or not, the system compares the Well Master Operator code to the company Operator IDs set up in the Land System Setup Data Entry (LLR295) program.

Note: An Operated code is required for both Volume and Well Count methods.

Well Status Enter all well status codes that qualify a well for counting. If the effective-dated well status matches any entered status during any part of the month, it qualifies to be counted.

Note: This is only valid with the well count method. At least one status is required.

Well Class Enter all well class codes to further qualify wells for counting.

Note: Input is optional and only valid for the well count method. If empty, only well status and operated criteria qualify a well for counting.

7 - 4 Print Date 9/22/10


Once you use an allocation type, do not change the allocation method. For reports, the allocation method for the allocation type used is retrieved from this file. This can be misleading if the method is changed.

If the allocation type is not used for allocations, you can change the method. First remove any data from fields that are not allowed by the new method. For example, to change from Well Count method to Volume method, remove all data from the Product and Disposition fields. Then change the method. RR160 verifies that all data is removed and then prompts for valid fields using the new method. You can also delete the current allocation type and recreate it with a new method.

Product Enter all product codes to include in selecting volumes for the allocation basis. All product codes must have the same unit of measure (as defined in the EP Product Master).

Example: Oil and gas cannot be used together but oil and water can if both are measured in barrels. The system compares the units of the first product you enter with all subsequent product units for validation.

Note: At least one product code is required and the product is only valid for Volume method.

Disposition Enter all dispositions to include when summing volumes from the Well History Detail for an allocation basis. At least one disposition code is required and disposition is only valid for the Volume method.

Considerations: Volumes from the Well History Detail must match a product and a disposition to be included. Product and disposition are entered independently for simplicity but are both used to determine whether a volume should be included in the allocation basis. Someone familiar with the Energy Production system implementation must be involved in this set up.

Note: Gas products do not have a production disposition because gas production is defined as the sum of all gas dispositions.


Field Description



Allocation Defaults (RR296)

Use Allocation Defaults (RR296) to set up defaults necessary for RR Allocation processing.


Field Description

Earliest Period Enter a valid period end date as the start date for RR allocations. Any allocation date prior to this date is changed to this date to find the allocation percents.

Considerations: Revenue transactions use the sale date as the allocation date (all other transactions use the period immediately preceding their recording period). If the sale date is prior to the Earliest Period, then the Earliest Period is used to find the RR Allocation Table (RAT) item to use for allocating.

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The Generate Allocation Table (RR254) program uses the four following allocation types to create default allocations for all cost centers not excluded and without an existing allocation for all accounts as set up in the Allocation Control (RR150A) program. If these defaults are changed, RR254 updates the corresponding types originally created from the previous defaults.

The following fields can contain multiple values and are referred to as multi-valued fields. None of these multi-valued fields are associated with or depend on each other. They cannot contain duplicate values.


Field Description

Expense Type Enter the default RR Allocation Type for allocating expenses, which you set up using the Allocation Types (RR160) program.

Rev Oil Type Enter the default RR Allocation Type for allocating revenue oil transactions, which you set up using the Allocation Types (RR160) program.

Rev Gas Type Enter the default RR Allocation Type for allocating revenue gas transactions, which you set up using the Allocation Types(RR160) program.

Rev NGL Type Enter the default RR Allocation Type for allocating revenue NGL transactions, which you set up using the Allocation Types (RR160) program.


Field Description

Gross Enter the company number followed by a period '.', followed by the first one or two digits of an account number to describe gross expense accounts. The system uses this specified account range to validate gross accounts entered in RR150. Enter as many values as needed to describe gross expense account ranges.

Net Enter the company number followed by a period '.', followed by the first one or two digits of an account number to describe net or cutback expense accounts. This specified account range is used to validate net accounts entered in RR150. Enter as many values as needed to describe net expense account ranges.



Account Class (Under Exclusions)

Enter all account classes to EXCLUDE from all RR Allocation processing. All transactions with an account whose account class is included here are bypassed in Allocate Facility/Well (RR255).

Note: The system automatically excludes Inventory required and other Asset management accounts.

Cost Center Type (Under Exclusions)

Enter all cost center type codes to EXCLUDE from all RR Allocation processing. All cost centers whose type is included here are bypassed in RR254 and RR255.

Report Level (Under Exclusions)

Enter all cost center report level codes to EXCLUDE from all RR Allocation processing. All cost centers whose report level code is included here are bypassed in RR254 and RR255.


Field Description

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Allocation Control (RR150A)

The Allocation Control (RR150A) program maintains RR Allocation Control (RAC) items and is the gateway into the Allocation Table (RR150B) program to maintain RR Allocation Table (RAT) items. Use this program to create Facility allocations and allocations for cost centers that require an allocation other than the default allocation types set in Allocation Defaults (RR296). To access RR150B and maintain or override RAT items manually, select Detail in RR150A.

The Generate Allocation Table (RR254) program builds RAT items not manually created. RAC items have a master-detail relationship to RAT items. The date-effective RAT items contain data from the RAC item plus “allocate to” data for the actual allocation. They also serve as an audit trail.

For Facility allocations, you must add the allocate-to cost centers manually in RR150B. For well allocations, RR254 uses the Cost Center Master primary roll up path to add all subordinate cost centers as allocate-to cost centers. To remove a cost center from a well allocation, set its fixed percent to zero but do not remove it. RR254 puts it back.



RR150A Field Descriptions

Field Description

From Cost Center Enter the cost center from which you want to allocate transactions to other cost centers.

From Account Entry

• Gen account from which you want to allocate transactions to other accounts.

• Full GL account from which you want to allocate transactions to other accounts.

• ALL. This defines the allocation for the cost center regardless of the account, unless a more specific account exists.

Note: Processing searches for the full account first, then the Gen account, and finally “ALL.”

Warning: Do not enter the company number as the first part of the account.

Description Enter a short explanation describing this RAC's purpose.

Note: RAC items generated by RR254 have a description of “DEFAULT.”

Eff Date Enter the beginning of the month for the period when this RAC item becomes effective. This should not be changed.

Note: RR254 and Allocate Facility/Well (RR255) use this date to determine whether this is an active RAC. Normally, this is the same as the Earliest Period set up in Allocation Defaults (RR296).

Exp Date Enter the period end of the last allocation period that can use this RAC item and its associated RAT items.

Note: The allocation date of the transactions to allocate must fall between the Effective date and the Expiration date before any allocations occur. Refer to Allocation Suppress to prevent allocation of a “from” cost center.

Facility Allocation Select this check box if this is a Facility allocation. Do not select for non-facility or Well allocations.

Note: A cost center and specific account can be a facility allocation while the “ALL” account is a well allocation. The system processes Facility and Well allocations separately with facility allocations performed first.

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Suppress Allocation Select one of the following choices:

• Suppress All allocations for the “from” cost center and “from” account

• Current To perform the current allocation but prevent any further allocation of the allocated transactions

• Normal For normal allocations

Note: If Suppress is selected, all subsequent fields are emptied and skipped. If this value changes to Suppress or from Suppress, RR150 prompts for a new Effective Date to use for updating or creating an associated RAT item with the revised information.

Considerations: RR150 calculates a suggested date using the earliest RAT effective date not used for allocations. Once used for allocations, the RAT data cannot be changed, it can only be overridden.

Clearing Account To clear the "from" transactions through an account other than the original account (keeping the dollars together), enter either a Gen account or a full account. If a Gen account is entered, the system uses the sub-account from the original transaction with the Gen account for the clearing transaction. Do not enter anything to clear against the original account.

To Account If you want the allocate-to transactions in an account other than the original account, enter either a Gen account or a full account. If a Gen account is entered, the system uses the sub-account from the original transaction with the Gen account for the allocate-to transaction. Do not enter anything to re-use the original account.

Note: Only Gross to Gross or Net to Net accounts are allowed (using the Gross and Net Account ranges defined in RR296 for verification).

To Cost Type To bill the resulting allocated transactions to a cost type other than the original transaction's cost type, enter a " To" cost type. If a To cost type is entered, a To account is required and it must conform to the book account range specified on the JIB Cost Type Master.

Expense Allocation Select one of the following choices:

• Gross

• Net Note: If an expense type is specified, Gross or Net is required.


Field Description



Select Detail to access Allocation Table (RR150B) for maintaining RAT items. Before calling RR150B, RR150A verifies the RAC data entered. If there are errors, RR150A displays the error messages.

Select Delete to remove the displayed RAC item. RR150A verifies that no RAT detail items exist, and for RACs with “from” account = ALL, that no other RAC items exist for a specific account. If either condition exists in error, appropriate messages are displayed and deletion is prevented.

Expense Type Enter the RR Allocation Type, set up in RR160, to use when calculating the basis for allocating expense transactions.

Note: The calculated allocation basis can be overridden permanently by using a fixed percent, or temporarily (for one period) by overriding the percent or basis in RR150B.

Revenue Oil Type Enter the RR Allocation Type, set up in RR160, to use when calculating the basis for allocating Revenue transactions with an oil product code.


Revenue Gas Type Enter the RR Allocation Type, set up in RR160, to use when calculating the basis for allocating Revenue transactions with a gas product code.


Revenue NGL Type Enter the RR Allocation Type, set up in RR160, to use when calculating the basis for allocating Revenue transactions with a NGL product code.



Field Description

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Allocation Table (RR150B)

Use Allocation Table (RR150B) to review and maintain RR Allocation Table (RAT) items. This program displays the allocation percents, bases, and flags related to the allocate “To” cost centers, and is only accessible by selecting the Detail button within RR150A. Each RAT item is date effective and serves as an audit trail for allocation activity. Once a RAT item is used by Allocate Facility/Well (RR255) in an actual allocation, only overrides to the percent or basis are allowed. A warning message tells you that the item has been used for allocations. Selecting Cancel in this program exits without making any changes to the RAT item. This allows you to start over.

There are three ways to build RAT items.

• You can create them manually (or part of them manually) using this process.

• RR150 can update or create them when the RR Allocation Control (RAC) information changes.

• The Generate Allocation Table (RR254) program can generate them.

RAC items have a master-detail relationship to RAT items. The date-effective RAT items contain data from the RAC item plus “allocate to” data for the actual allocation. They also serve as an audit trail. The RAC information includes Facility or Well allocation designation and Allocation Type codes for expense, revenue oil, revenue gas and revenue NGL basis calculations. Refer to RR150 and Allocation Type (RR160) for more details about RAC items, allocation types and their use.

The Generate Allocation Table (RR254) program automatically creates or updates RAT items each month based on the dates, allocation types and methods. If an allocation type's method is Manual, then you must enter all allocation percents manually for all allocate “To” cost centers. For the other allocation methods, RR254 recalculates the allocation basis for specific dates. If the newly calculated RAT item percents, bases, etc. match the previous RAT item, no changes are made and the same RAT item continues in effect for a subsequent period. If differences exist, the system creates a new RAT item for a new effective date with the updated information. Refer to RR254 for additional documentation concerning generated RAT items.



For Facility allocations, you must add all allocate “To” cost centers manually. For well allocations, RR254 uses the Cost Center Master primary roll up path to add all subordinate cost centers as allocate “To” cost centers. To remove a cost center from a well allocation, set its fixed percent to zero. Do not remove it; RR254 puts it back. This program provides great flexibility in defining allocation setups. For instance, if you specify a fixed percent for one or more allocate “To” cost centers, but not all cost centers, RR254 calculates the basis for the remaining “To” cost centers and apportions the remaining percent to them. Once RR254 updates the basis and percent, use this program to review and, if you want, override the calculated basis or percent. The program re-adjusts the allocation percents based on your overrides. Entering an expense fixed percent or a revenue fixed percent carries over to future effective dates. The system ignores overrides to a percent or basis for future periods.

Note: All remaining fields for this screen are multi-valued by allocate “To” cost center. In other words, each displayed basis, percent or flag applies to the displayed allocate “To” cost center. Also, basis and percent fields cannot be overridden until filled in by RR254, but you can enter the fixed percent fields before RR254 runs.

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Field Description

Cost Center Enter the allocate ‘To’ cost center.

Considerations: For Facility Allocations (RAC Facility Alloc = Y), you must enter ALL allocate “To” cost centers. For well allocations, RR254 uses the "From" cost center and the Cost Center Master primary roll up path to add all subordinate cost centers as allocate "To" cost centers. These "To" cost centers are the lowest level subordinate cost centers, so they do not have their own subordinate cost centers. If some of the "To" cost centers are added here, RR254 adds the remaining subordinate cost centers. For well allocations, RR254 generates a warning message if a "To" cost center is not a subordinate of the "From" cost center. To remove a cost center from a well allocation, set its fixed percent to zero. Do not remove it; RR254 puts it back. The number of "To" cost centers is not limited.

Exp % Enter an override percent for the "To" cost center to use when allocating expense transactions.

This percent is the factor applied to an expense transaction when calculating the "To" share of amount, quantity and quality. All overrides are effective for one period. Use Expense Fixed Percent to affect all future periods.

Note: This cannot be overridden until RR254 loads in a calculated value. A warning message displays when overriding a percent already used for allocations by RR255. All overrides are effective for one period. Use Expense Fixed Percent to affect all future periods.This field is skipped if no expense allocation type exists (loaded from the corresponding RAC item).

Expense Basis Calc Enter an override basis for the "To" cost center to use in calculating the Expense Percent.

The system uses the last override, percent or basis, to recalculate the percent. If a percent override exists and a basis override is applied, the percent is recalculated using the overridden basis. Conversely, if a percent override is applied and a basis override exists, the basis override is ignored.

Note: This cannot be overridden until RR254 loads in a calculated value. A warning message displays when overriding a basis already used for allocations by RR255. All overrides are effective for one period. Use Expense Fixed Percent to affect all future periods.This field is skipped if no expense allocation type exists (loaded from the corresponding RAC item).



Oil/Gas/NGL Percent Calc

Enter an override percent for the "To" cost center to use when allocating revenue product transactions.

This percent is the factor applied to a revenue transaction when calculating the "To" share of amount, quantity and quality.

Note: This cannot be overridden until RR254 loads in a calculated value. A warning message displays when overriding a percent already used for allocations by RR255. All overrides are effective for one period. Use Revenue Fixed Percent to affect all future periods.This field is skipped if no revenue allocation type exists (loaded from the corresponding RAC item).

Oil/Gas/NGL Basis Calc Enter an override basis for the "To" cost center to use in calculating the revenue Percent.

The system uses the last override, percent or basis, to recalculate the percent. If a percent override exists and a basis override is applied, the percent is recalculated using the overridden basis. Conversely, if a percent override is applied and a basis override exists, the basis override is ignored.

Note: This cannot be overridden until RR254 loads in a calculated value. A warning message displays when overriding a basis already used for allocations by RR255. All overrides are effective for one period. Use Revenue Fixed Percent to affect all future periods.This field is skipped if no revenue allocation type exists (loaded from the corresponding RAC item).

Expense Fix Enter a fixed percent to use as the Expense percent for the "To" cost center.

Unless you remove a fixed percent by pressing the Spacebar, it becomes the expense percent.

Note: The resulting expense percent can still be overridden for a single time period, but reverts to the fixed percent again for future periods. Use fixed percents to self-direct the allocation. Some of the "To" cost centers might have a fixed percent while others calculate and share the remaining portion in the ratio of their calculated basis.

Rev Fix Enter a fixed percent to use for Revenue Oil, Gas and NGL percents for the "To" cost center.

Unless you remove the revenue fixed percent by pressing the Spacebar, it becomes the revenue allocation percent for oil, gas and NGL allocations.

Note: The resulting percents can still be overridden for a single time period, but revert to the fixed percent again for future periods. Use fixed percents to self-direct the allocation. Some of the "To" cost centers might have a fixed percent while others calculate and share the remaining portion in the ratio of their calculated basis.


Field Description

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J JIB Flag Entry

• N to prevent distribution of allocated transactions for this "To" cost center to JIB owners.

• Y to distribute allocated transactions for this "To" cost center to JIB owners. The default is Y.

P Property Flag Entry

• N to prevent posting allocated transactions for this "To" cost center to the Property and Activity subledgers.

• Y to post allocated transactions for this "To" cost center to the Property and Activity subledgers. The default is Y.

A AFE Flag Entry

• N to prevent posting allocated transactions for this "To" cost center to the AFE ledgers.

• Y to post allocated transactions for this "To" cost center to the AFE ledgers. The default is ‘Y’.

Buttons • Find - Access ExcaliburEDGE Alternative Access

• Basis - Runs Allocation Table Basis Allocations (RR150C)

• Save causes the program to verify all entered data. If any required data is missing, a message displays for each affected field. If messages appear, take appropriate corrective action and then continue. Once validations complete without errors, the program recalculates each percent. Revised totals display; however, recalculated percents do not. When completed, the program returns to the Effective Date field. Validations include: Manual allocation type methods without data, "M"anual method total percents not equal 100%, total percents greater than 100% and warnings for total percents less than 100%. For most of these errors, the RAT item can be saved "as is" and an Incomplete Flag is set. The Incomplete Flag prevents the RAT item from being processed and used in RR254 and RR255. Allocation Table Report (RR754) has an exception option to print all RAT items with an Incomplete Flag or whose total percents do not equal 100%.

• Delete to remove the entire RAT item. A RAT item cannot be removed if RR255 used it for allocations. Select Delete again to confirm removal.

• Cancel to start over and discard any changes you made to this RAT item.


Field Description



Generate Allocation Table (RR254)

The Generate Allocation Table (RR254) program processes cost centers to create RR Allocation Table entries.

Using the four default types (expense, revenue oil, revenue gas, and revenue NGL), the program creates RR Allocation Control (RAC) items for all included cost centers. You can set up exceptions to the defaults by cost center and account using Allocation Control (RR150). The system uses the resulting RAC items to determine and calculate the RR Allocation Table (RAT) items utilizing the allocation methods for each allocation type.

This process selects all cost centers from the Cost Center Master, unless you specify individual cost centers. It then excludes cost centers if their type or report level code matches those excluded by RR296. Using the selected cost centers, the program either selects or creates the corresponding RAC items from the defaults. If a RAC item exists, the program compares its allocation types with the defaults from RR296. If the allocation types were originally created from the defaults, and differences exist, then the program updates the RAC item with the new default allocation types from RR296.

The process calculates the three immediately preceding periods from the period end supplied. These prior periods allow for late volumes and/or volume adjustments. For each cost center and calculated period, this process gathers the allocation basis factors based on the RAC allocation types to create new RR Allocation Table (RAT) entries. Several factors prevent updating the RAT item. If the allocation type was used for any allocation, then the program does NOT update that allocation type's factors and percents. If the total of any allocation factor is zero, then percents cannot be calculated and the program produces an error. If none of the allocation factors changed from the previous period, the same RAT item remains in effect and a new item is not created.

The process produces an error report for all abnormal conditions encountered. The allocate to cost centers for any allocation type can contain a mixture of fixed percents, percent and basis overrides, and collected basis factors. The process applies fixed percents and percent overrides first, and then allocates the remaining percent [100 - (fixed + overs)] to the remaining cost centers in proportion to their basis factors.

You can run this process as often as you want. It MUST be run for all cost centers and all allocation types before Allocate Facility/Well (RR255) can be processed. To ensure accurate allocation basis factors, well status information and Well History Detail volumes must be current and correct. You can review or override basis factors and percents using Allocation Control (RR150A) or Allocation Table (RR150B) maintenance.

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Cost Center G300 was selected in the example above.

Note: You can run RR754 to review the calculated allocation percents created or updated by this process.



Allocate Facility/Well (RR255)

Use Allocate Facility/Well (RR255) to process RR Allocation items. The program selects Unposted Transaction Master (UTM) items, then creates reversals or clearing UTMs and “allocated to” UTMs.

When you run the Facility option, or when you specify individual cost centers, the program first checks or selects cost centers against RAC items and then selects UTMs. If you run the Well option without specifying cost centers, the program selects items directly from the UTM (a potentially long process, depending upon the number of UTM items), and then eliminates those transactions that do not qualify for allocation.

The program generates an error report for all abnormal conditions encountered once a transaction passes the exclusion test.

Before you can run this process for Facility or Well allocations, or both, you must run Generate Allocation Table (RR254) for all cost centers and all Types for Facility or Well allocations, or both.

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Allocation Table Report (RR754)

Use Allocation Table Report (RR754) to print RR Allocation Table (RAT) entries, either as a requested report or as called from Generate Allocation Table (RR254). When RR254 runs in "Edit" mode, it uses this program to print the RAT item that would be created in "Update" mode.

This program produces either a detail or a summary report. It produces a detail report from RR254. The summary reports only the "from" information, types, and method, while the detail includes the "allocate to" cost centers and percents. The detail report suppresses the column underlines and zero totals for RAT items with no percent or allocation amounts for all types.




Field Description

Company Reference Enter the company number. Press Enter to accept the company default.

Period End Date Enter the period end date that you want this report to print through. Leave this field blank to report on all periods.

Note: The program selects RAT items active for the entered date (between effective date and expiration date).

Run Type Select one of the following options:

• Facility to choose RAT items with a Facility Run Type.

• Well to select RAT items with a Well Run Type.

• Both to select RAT items regardless of the Run Type value.This is the default.

Report Option Select one of the following options:

• Detail for a detail report. This is the default.

• Summary for a summary report.

• Exception for an exception report. This selects RAT items with either the RAT Incomplete Flag equal to 1, or the sum of any TYPE's Percents that do not equal 100% (or zero).

Sequence Select one of the following options:

• Cost Center to sort by cost center number. This is the default.

• Cost Center Name to sort the RAT items by cost center name.

• Input uses input sequence to bypass sorting.

Cost Centers button Select Cost Centers to select the cost centers that you want to display on this report. The Cost Centers dialog box displays. Use the Find button to access Cross Reference. Use the More button to access a savedlist previously created. If you do not enter specific cost centers to report, all cost centers meeting the other selection criteria print.

Note: The program verifies against the SAVEDLIST file. You can specify a savedlist containing RAT IDs. This allows for exception analysis such as printing unused RATs, listing the latest round of changes, and RATs with overrides. Create the savedlist from TCL and enter its name here followed immediately by "000". Select Both for the Run Type and leave Period End Date blank to print all RATs in your list. Otherwise, the report is limited by the other selection criteria, including cost centers.

See Also: The Savedlists and the More Button section of Chapter 8, Reference Materials for more information about Cross Reference and Savedlists.

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RR

754 Example R

eport Output

_RR754 PARADIGM TECHNOLOGIES PAGE 1

PERIOD: 01/31/06 RR Allocation Table Report 14:55:35 FEB 20 2008

RUN TYPE: B

From Effective Expire Fac Allc Clearing To Cost Gross Last Last

Cost Center Account Date Date Allc Supp Account To Account Type /Net Change User

=================================================================================================================================

===

AMH EX 500.500.20 01/01/90 G 06/16/99 teach

_RR754 PARADIGM TECHNOLOGIES PAGE 2

PERIOD: 01/31/06 RR Allocation Table Report 14:55:35 FEB 20 2008

RUN TYPE: B

From Effective Expire Fac Allc Clearing To Cost Gross Last Last

Cost Center Account Date Date Allc Supp Account To Account Type /Net Change User

=================================================================================================================================

===

G300 GUSHER FIELD ALL 08/01/05 01/31/06 B 01/21/08 trnad

TYPES: Expense: WELL W Rev Oil: MANUAL M Rev Gas: MANUAL M Rev NGL: MANUAL M JPA

IRF

To cost center Name Src Percent Allc basis Src Percent Allc basis Src Percent Allc basis Src Percent Allc basis BPE

1225-01 GUSHER #1 G 50.0000 1 G G G YYN

1225-02 GUSHER #2 G 50.0000 1 G G G YYN

-------- ---------- -------- ---------- -------- ---------- -------- ----------

100.0000 2

*** END OF REPORT ***



Facility/Well Allocation Report (RR755)

The Facility/Well Allocation Report (RR755) program prints allocated transactions, created by Allocate Facility/Well (RR255), along with the original transaction and its reversal. Selection from the Unposted Transaction Master (UTM) is lengthy unless you specify cost centers. (Cost centers use an index to quickly locate associated UTM items.)

This program includes three options for reporting: detail, cost center account summary or cost center summary level. The detail option prints each allocated from UTM entry, its reversal and the allocated pieces including allocation type code, allocation method, allocation percents and associated IDs. The summaries accumulate the details and print totals by cost center and account or by cost center only, depending on the option selected. The summaries also calculate an allocated percent based on the total amounts (or quantity, if no amounts exist). Note that the calculated percent is approximate for the summary options.

Specifying cost centers and/or detailed accounts limits the transactions selected and reported.

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RR

755 Example R

eport Output

_RR755 PARADIGM TECHNOLOGIES Page 1

PERIOD: 01/31/06 RR Facility & Well Allocation Report 15:33:38 FEB 20 2008

RUN TYPE: Detail by CC ref limited cost centers

Account/ Cost Quantity/ Sys Allc RAT Date Type

Cost center

Clr Acct T

ype

Amount G

as Quality V

oucher No C

ode Prod Flag Alloc % Mthd UTM ID

=================================================================================================================================

===

G300 GUSHER FIELD 500.500.50 400.00 04-GJ-2 JIB2 M 12/01/05 WELL 52061

500.500.50 400.00- R 52063

1225-01 GUSHER #1 500.500.50 133.33 A 33.3333 W 52064

1225-02 GUSHER #2 500.500.50 133.34 A 33.3334 W 52065

1225-03 GUSHER #3 500.500.50 133.33 A 33.3333 W 52066

-------------- -------------- --------

* total G300 * 400.00 100.0000

================================ ============== ==============

** Grand Total ** 400.00 0.00

*** END OF REPORT ***



Chapter Seven Exercises

1. Multiple Choice: RR allocations provide a powerful and flexible method for allocating revenue and expense transactions and for allocating transactions to different cost centers, accounts, and cost types, however, RR allocations do not support: a) intercompany allocations b) the use of Asset Management accounts (inventory required) c) multiple wells, leases, or AFEs per cost center d) all of the above e) none of the above

2. Describe the three methods available for building RAT items.

3. Before you can run Allocate Facility/Well (RR255) for Facility or Well allocations (or both), what process must you run?

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Answers1. Multiple Choice: RR allocations provide a powerful and flexible method for allocating

revenue and expense transactions and for allocating transactions to different cost centers, accounts, and cost types, however, RR allocations do not support: d) all of the above

2. Describe the three methods available for building RAT items.

• You can create them manually (or part of them manually) using Allocation Table (RR150B).

• RR150 can update or create them when the RR Allocation Control (RAC) information changes.

• The Generate Allocation Table (RR254) program can generate them.

3. Before you can run Allocate Facility/Well (RR255) for Facility or Well allocations (or both), what process must you run? You must run Generate Allocation Table (RR254) for all cost centers and all Types for Facility or Well allocations (or both).



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Chapter 8

Reference MaterialsIn This Chapter

• Excalibur Cross Reference

• Savedlists and the More Button

• Online Help

• TCL Cheat Sheet

Reference Materials • Chapter 8

Excalibur Cross Reference

Cross Reference is a method that allows you to access programs or items in files when you do not know the actual program or record ID. The most common place to access Cross Reference is from a program to search for data at a field.

You can access Cross Reference by selecting:

• The Find icon

• The Find button

• F3 function key

Note: When you are at a field, if the Find button or icon appears dimmed, then Cross Reference is not available.

Cross Reference offers two types of access:

• List

• Search String

ListList is a directory that lists codes or types of data. List can also be user-defined codes that you use as product codes, or system codes such as yes/no.

Search StringSearch string is a type of Cross Reference that allows you to search on complete words or codes. For example, if you type John in the search string at a Name text box, the search string lists all names that contain the complete word John.

Search string also allows you to search on partial words using the asterisk (*) as a wildcard. You can enter a word either preceded by “*” or followed by “*”. You can use wild cards with partial words to expand the search. For example, if you enter PETRO*, the search string lists all records that contain a word that begins with PETRO.


Responsibility Reporting

ListThe List type of Cross Reference contains an entire directory of codes and descriptions. The Excalibur software uses List at a field when there is a smaller volume of records from which to select.

The following example shows the List type of Cross Reference.

If you are at a field and you want to search for data, you can access Cross Reference by clicking Find. The Selection List dialog box displays a directory of codes and descriptions for that field.

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Selection List ButtonsThe following buttons display at the bottom of every Selection List dialog box.

AcceptClick Accept to return the selected records to the current data field.

CancelClick Cancel to return to the current field without making a selection.

StopClick Stop to stop downloading records into the selection list.

Selecting Single RecordsIf a single page displays in the lower right corner of the window, you can only select one record. Select the record and click Accept, or double-click the record you want to select.

Selecting Multiple RecordsIf multiple pages display in the lower right corner of the window, you can select multiple records.

Select a Block of Records1. Click the first file in the block.

2. Point to the last file you want to select in the block.

3. Press Shift and click the last file.

4. Click Accept to return the records to the current data field.

Select Intermittent Records1. Click the first file.

2. To select additional files, hold down Control, then click additional files.

3. Click Accept to return the records to the current data field.



Viewing Selection List DataYou can resize the Selection List columns to view all data included in a column. Place your cursor between column headings. When it changes to a double arrow, drag to size the column width.

You can view the selection list data in ascending or descending sort order. Double-click a column heading to change the sort order.

Paper TrayThe paper tray in the lower right corner informs you whether or not the system has completed returning all available records to the selection list.

An empty paper tray indicates that all available records display.

A full paper tray indicates that the system has not returned all available records yet. To continue loading records, click the full paper tray or drag the down scroll arrow to the bottom of the scroll box.

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Search StringThe Search String type of Cross Reference allows you to enter a whole or partial word as a search string to find a list of records that match your criteria. The Excalibur system uses the Search String type of Cross Reference at a field when there is a larger volume of records from which to select.

The following example shows the Search String type of Cross Reference. You can enter a description or name of any record as criteria for the system to find the ID that matches your criteria.

If you are at a field and you want to search for a string, follow these steps to access Cross Reference:

1. Click , Find or press F3. A Cross Reference Search String dialog box displays and prompts you for a complete word, partial word, or other options to search for data. A warning message displays if you enter a search string that indicates a lengthy search of the entire Cross Reference.

• If you type in a whole word, the search string option lists all of the items that con-tain that complete word.

• If you enter a partial word with an * (asterisk) following, the search string option lists all words that begin with that string.

• If you enter an * (asterisk) with a partial word following, the search string option lists all words that end with that string.

• If you enter an * (asterisk) by itself, the search string lists all records in the file.

2. After you type in the search string you want, click Search. The Selection List dialog box displays a list of records that match the criteria you entered as a search string. Multiple pages display in the lower right corner if you can select more than one record from the list.



Cross Reference at a Text BoxCross Reference at single and multiple text box fields allows you to search for and access items in files.

You will encounter four situations when accessing Cross Reference at a single or multiple text box field. Refer to the following examples:

Selection List ExampleThis situation allows you to select from a directory listing.

1. Click in a text box and then click Find (or the Find icon , or press F3). A Selection List dialog box displays, similar to the example below.

2. Select an item from the record.

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Search String ExampleThis situation allows you to perform a search using a text string. This search narrows the directory listing.

1. Click in a text box and then click Find. A search string dialog box displays, similar to the example below.

2. Enter a search string for an item in the text box and then click Search. A Selection List dialog box displays, similar to the example below.


Shortcut: You can enter the search string directly into a text box and then access Cross Reference (Find / F3).



Multiple Search String ExampleThis situation allows you to perform a search using multiple text strings. This search also narrows the directory listing.

1. Click in a text box and then click Find. A search string dialog box displays, similar to the example below.

2. Enter a search string in at least one of the text boxes that display.

Note: To narrow your search, enter a search string in more than one of the text boxes.

3. After you enter one or more search strings, click Search. A Selection List dialog box displays, similar to the example below.

4. Select items from the record.

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Predefined Search ExampleThis situation allows you to perform a search using buttons. You have the option to view a narrowed list of applicable choices, or the option to view a complete list of choices from a file.

1. Click in a text box and then click Find. A button dialog box displays, similar to the example below.

2. Click the appropriate button for the function you want to execute:

• Click the left button to view a list of applicable choices only.

• Click the middle button to view all available choices.

• Click Cancel to exit without making a selection.

3. A Selection List dialog box displays, similar to the example below.




Cross Reference at a Drop-down List BoxCross Reference is always available at fields that display as drop-down list boxes, and simply provides you with an alternative method of selection.

Drop-Down List

Cross-Reference List

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Cross Reference at a Date FieldAll Date fields automatically default to the current day, month, and year. If you want to change the default, there are two methods you can use to enter a new date. You can enter the date manually in the text box or you can display a calendar. To display a calendar, click in the Date text box and then click the Calendar icon or the Find button, or press F3.

To enter a date manually, you can use any of the following formats:

• MMDD - current year

• MMDDYY or MMDDYYYY - different year

• MM/DD/YY - reports

Note: You can substitute the “/” with any character such as “.” or “-”. You can also substitute the “/” with a space.

To enter a date using the calendar, you can:

• Click on the drop-down arrows to change the year and the month.

• Click on the number buttons to change the day of the week.

When you click a number button to change the day, the field immediately updates with the new date. Therefore, select the day after selecting the month and year from the calendar. To update only the month or year, press Enter to return to the field with the updated date.



Cross Reference at a Button FieldButtons display under Lists in a report program. Cross Reference is always available for button fields. Follow these steps to access Cross Reference at a button field:

1. Click the appropriate button under Lists. In the example below, under Lists we can select either Types or Wells.

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In this example we clicked Wells, and the following Selection window displays.

2. To access Cross Reference, click in a text box and then click or Find. In this example, a Search String dialog box displays.



Special CaseAt all Wells button fields, you are not restricted to the company that displays in the Selection window when entering well IDs. The company that displays is a default that the system brings in from the pre-process program you accessed.

If you want to enter well IDs for the default company, simply enter a well ID without a company number.

If you want to enter well IDs for companies other than the default, you must enter a company number followed by a space and then the well ID.

Using the More ButtonWhen you click a button such as Batches, Leases, Types, Wells, or Cost Centers, a selection window displays. In addition to the Find options for Cross Reference, the More button is also available. Clicking More allows you to:

• Save the items you select such as a group of wells, leases, or types to a new list under a name of your choice. If you run a specific report of certain items on a regular basis, this feature allows you to easily access your savedlist for processing.

• Retrieve an existing list of items that were saved under a specific name.

• Erase the current list of items that you selected.

See Also: The following section, Savedlists and the More Button, for more information about ac-cessing, creating or deleting savedlists.

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Savedlists and the More Button

When you click a button such as Batches, Leases, Types, Wells, or Cost Centers, a selection window displays. In addition to the Find options for Cross Reference, the More button is also available. Clicking More allows you to:

• Save the items you select such as a group of wells, leases, or types to a new list under a name of your choice. If you run a specific report of certain items on a regular basis, this feature allows you to easily access your savedlist for processing.

• Retrieve an existing list of items that were saved under a specific name.

• Erase the current list of items that you selected.

Creating a SavedlistTo create a new savedlist, refer to the following steps:

1. Select the item(s) such as wells, leases, or types that you want in your new list.

If multiple pages display in the lower right corner, click Accept. The items you just selected display in the current dialog box.



2. Click More. The SB+ Message box displays.

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3. Click Save. The Savedlist Name dialog box displays.

4. In the text box, enter a savedlist name of your choice and then click Accept.

Retrieving a SavedlistTo retrieve a savedlist, refer to the following steps:


2. Click Retrieve. The Savedlist Name dialog box displays.

3. In the text box, enter the name of the savedlist you want to retrieve and then click Accept. All of the items within that savedlist display in the window.



Erasing Selected ItemsTo erase the current items that you selected, refer to the following steps:


2. Click Erase. The system automatically clears the window.

Note: Erase clears the window but does not delete the savedlist.

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Cross Reference Menu BarThe Cross Reference Menu Bar displays at the top of the window when you access Cross Reference at a field.

File Menu

Accept

This command allows you to accept the record(s) you select.

On the File menu, click Accept to load the record(s) you select from Cross Reference into the program window.

Exit

This command allows you to exit the Tool Menu Bar and return to the current program.

Search Menu

Forward

This command allows you to search forward for the record(s) containing a search string that you specify. On the Search menu, click Forward to search forward for the record(s).

You can also press F6 at the field to search forward for the record(s).

Backward

This command allows you to search backward for the record(s) containing a search string that you specify. On the Search menu, click Backward to search backward for the record(s).

You can also press Shift + F6 at the field to search backward for the record(s).



Repeat

This command allows you to repeat a search for the record(s). On the Search menu, click Repeat to repeat your search for the record(s).

You can also press F7 at the field to repeat your search for the record(s).

Tag Menu

Tag

This command allows you to tag or select the record you want. On the Tag menu, click Tag to select the record you want.

You can also press F5 to select a record.

UnTag

This command allows you to untag or deselect a record. On the Tag menu, click UnTag to deselect a record.

You can also press Shift + F5 to deselect a record.

Tag All

This command is available only if multiple pages display in the lower right corner of the window. It allows you to tag or select all of the records on the current page at the same time. On the Tag menu, click Tag All to select all of the records on the current page.

You can also press F9 to select all of the records on the current page.

UnTag All

This command is available only if multiple pages display in the lower right corner of the window. It allows you to untag or deselect all of the records on the current page at the same time. On the Tag menu, click UnTag All to deselect all of the records on the current page.

You can also press Shift + F9 to clear all of your selections on the current page.

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Global Tag

This command is available only if multiple pages display in the lower right corner of the window. It allows you to further narrow down or refine the records displayed. It prompts you to enter a search string criteria and then selects only records that match the criteria. On the Tag menu, click Global Tag to select the records that match the criteria you enter as a search string.

You can also press F8 to select records that match your search string criteria.

Global UnTag

This command is available only if multiple pages display in the lower right corner of the window. It allows you to untag or deselect all of the records that match the criteria you enter as a search string. On the Tag menu, click Global UnTag to deselect the records that match the criteria you enter as a search string.

You can also press Shift + F8 to deselect records that match your search string criteria.



Excalibur Online Help

You can access Excalibur help through the program screens themselves. Excalibur uses Microsoft WinHelp, as do the Microsoft Office products you are familiar with (for example, Word and Excel).

Access Excalibur Help at the main window through a Table of Contents, or you can access it at the program directly, directly from a program screen.

Main WindowWhen you are at the Excalibur main window, access the on-line Excalibur documentation using one of the following methods:

• Press F1 to access the Help topics: Excalibur Contents window.

• From the System menu point to SB General Help, point to Help, and point to ExcaliburEDGE Help.

Select Table of Contents to display the Help topics: ExcaliburEDGE Contents window displays.

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Program LevelWhen you are in an Excalibur program, access the on-line documentation using one of the following methods:

• Click System, point to Help, point to ExcaliburEDGE Help, then click Program Help to view documentation for the program in which you are working.

• Press F1 to access documentation for the program in which you are working. The program help displays on the right side of the monitor.



In the example below, program level help displays from the Change Company / Period End / State (COM135) data entry window.

Viewing Excalibur DocumentationThe documentation files are formatted into WinHelp documents, allowing you to access the help files directly from your network. No special software must be installed on your PC in order to view the documentation.

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Help NavigationFrom the Help Topics: ExcaliburEDGE Contents window, click the Contents tab to display all Excalibur Modules.

Note: The Index tab lists all the program numbers for quick access to specific program help. The Find tab allows you to type a word for which you want to search all topics. For example, type “Lease” to list all programs that contain that word.

1. Double-click the module for which you want to view Help.

2. Double-click the section under which your program is located. The Table of Contents is organized to simulate the menu system of Excalibur.

3. Double-click the topic or program name to view the documentation.



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Four buttons are available at the program help level: Contents, Index, Back and Print.

• Click Contents to view the contents window of Excalibur Help.

• Click Index to view the index window of Excalibur Help.

• Click Back to view the program most recently viewed in that window. This button is only available if you have viewed two or more topics in the same window.

• Click Print to send the topic to your printer.

Program LinksReferences to other Excalibur programs within the documentation display an underlined text. These program links allow you to jump between programs and process documentation, and occur throughout the documentation.

Report and Window Layout LinksReport links appear with the icon preceding “View an example report” in blue text. Window layout links appear with the icon preceding “View the window layout” in blue text. Click on the report link to view an example report as would be generated by that program. Click the window layout link to view the program window. You may print both reports and window layouts.

Cross Reference LinksCross Reference links allow you to view documentation and instructions for different types of Cross Reference in the Excalibur software. These links may occur in program Field and Button Definitions documentation.



TCL Cheat Sheet

Command Example Description

LISTDICT filename LISTDICT WELL_MASTER Displays a dictionary listing with value levels and associations

SPOOL DICT filename field_name -T

SPOOL DICT WELL_MASTER WELL_NAME -T

Displays the dictionary definition of a specific field

DI filename * (C DI WELL_MASTER “*” (C Displays the data for all records in a file.

DI filename record_ID (C DI WELL_MASTER “56*1180” (C Displays the data for a specified record in a file.

.L[n] .L displays the last 20 commands entered.

.L[n] displays the work stack beginning with line [n].

Note: You can also use your up and down arrow keys to “travel” through your work stack.

.X[n] Executes line [n] in the work stack.

SAVE.LIST list_name SAVE.LIST JJLUTM Save the list generated with a SELECT command

GET.LIST list_name GET.LIST JJLUTM Retrieve a list from the SAVEDLISTS file

CLEARSELECT Clears (quits) an active list

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