RESOURCE DEVELOPMENT IN COLLEGE UNIONS

& STUDENT ACTIVITIES

Bob Mindrum, Purdue University

Types of resources that we will be covering in this session include:

• Financial Resources• Physical Resources• Human Resources

Financial Resources

• Student Fees– General Fees– Student Activity Fees

• Other University Support– Capital Improvements– Debt Service– Utilities– Maintenance

– Centralized Administrative Functions• Accounting• Development/Fundraising• Facilities Planning• Human Resources• Marketing &

Communications• Payroll• Purchasing

Financial Resources

• Self-Generated Revenues– Bookstore– Conference Services– Food & Beverage

• Alcohol• Catering• Retail• Vending

• Hotel• Recreation– Arcade/Amusement

Games– Billiards– Bowling

Financial Resources

• Passive Income/Contracted Services/Lease Operations– Bookstore, Food

& Beverage, Hotel– Apparel/Insignia Merchandise– ATMs– Banks– Barber/Beauty Shop– Computer Store

– DVD Rentals– Floral Shop– Packaging/Shipping

Store– Post Office– Outdoors Store– Travel Service

University Office Functions

• University Office Functions– Administrative Offices

(DOS, VPSA, etc.)– Admissions/Orientation

Office– Alumni Association– Art Gallery– Audio Visual Service– Board of Trustees/Regents

Office– Card Office

– Computer Lab– Conference Division Office– Cultural Centers– Emeritus Offices– Police Substation– Student Activities Office– Student Organization

Offices– Visitor Information Centers

Physical Resources• University Unions/Centers• Decentralized CUSA Functions in

Multiple Locations• Other Physical Resources

– Amphitheatres– Arenas– Armories– Auditoriums– Classrooms– Conference Centers– Green Spaces– Theatres

Physical Resources

• Common Facility Characteristics– Accessibility– Location– Other Geographical Synergies

(i.e., proximity to…)• Classrooms• Businesses• Residence Halls• University Support Functions

Physical Resources

• Common Facility Features– Aesthetics (e.g., welcoming,

inclusive)– Architecture (iconic?)– Computer Lab– Conveniences (e.g., ATMs,

mail service, email stations,etc.)

– Dining Services

– Gathering Spaces• Banquet Rooms• Meeting Rooms• Lounges• Programming Venues

– Retail Offerings– Student Organization

Offices– University

Functions/Offices

Physical Resources• Assessment & Capital Planning for

Physical Resources– Life Cycle of College Unions– Disposable vs. Sustainable Unions– Condition Assessments– Ongoing and Preventive Maintenance– Capital Planning and Use of Reserves– Construction Terminology

• Program Statement• Project Manager• Architecture & Design (A&E)• Consultants• Schematic Design• Functional vs. Aesthetic Design Considerations

• Construction Documents (90%, 95%)

• Building Envelope (Roofs, Masonry, Windows, etc.)

• Electrical Systems, Reflected Ceiling Plans

• Mechanical Systems (HVAC, Plumbing, Elevators, Hoods, Sprinklers, etc.)

• Bids and Bid Openings• General Contractors and Subs• Construction vs. Project Costs• Contingencies• Change Orders• Pay Progress Meetings• Punch Lists

Human Resources

• Civil Service Systems• Collective Bargaining Units• Staffing Models

– Full-time Staff– Student Staff– Volunteer Staff– Hybrids

• Organizational Philosophy– Business Model– Student Development Model– Hybrids

• Organizational Structure – Depth vs. Breadth

• Human Resource Functions– Classification– Compensation– Recruitment and Hiring– Orientation, Training &

Professional Development– Employee Relations– Workforce and Succession

Planning

Resource Development Tips

• Alignment of Mission & Vision

• Benchmarking & Best Practices

• Diversification • Politics