resource allocation plan

All allocations based on current St. Mary’s University organizational charts and offices

Project : Planning and construction for new residence hall

TASK RESOURCE NEEDED

1. Call for general campus meetings with students for residence hall ideas/needs, etc

1.1 Meet with current students, incoming freshman and transfer students residence life/planning committee/meeting

rooms/admissions/registrars/duplicating/survey

software/administrative

1.2 Meet with recent alumni who lived on campus (last 5 years) residence life/alumni development/planning

board/meeting rooms/registrar

1.3 Compile information from above meetings residence life/IT/statistical software/duplicating

1.3.1 Disseminate above information on university website for community input IT/communications

1.3.1.1 – Compile community input for board meeting IT/communications/statistical and survey

software/duplicating/administrative

2. Board of Trustees meeting(s)

2.1 – Distribute information gathered from above meetings administrative/duplicating/communications/IT

2.1.1 – meet with student/staff representatives to go over information board/planning committee/student and staff reps/meeting

rooms

2.2 – Decide basic parameters/designs of new hall planning committee/community reps/finance/city and state

historical commission (?)/executive council/outside

construction consultation

2.3 – Finalize call for designs/architects and deadline for submissions Communications/IT/Marketing/Board/Executive

2.3.1 – Distribute call via letter/web/trade magazines/board contacts communications/IT/Marketing/Board/Executive/duplicating

2.4 – Gather all submissions once deadline has passed Administrative/planning committee

2.4.1 – Pull top five submissions planning committee/board/executive

council/finance/outside construction consultation

2.4.2 – Publicize top five submissions for public viewing communications/IT/duplicating

2.4.2.1 – Call a university wide meeting to discuss submission communications/large meeting space (campus

arena)/campus media/registrar (for university seals, etc for

arena)/IT

2.5 – With university input, board of trustees will decide on design/architect survey software/IT/board/duplicating/finance/planning

committee

3. Apply for appropriate initial building permits

3.1 – City

3.1.1 - Approval – move to Level 4 preparations planning board/communications/finance/university & city

govt. liaison

3.1.2 – Non-approval – Gather information and reapply planning board/executive/finance

3.2 – State

3.2.1 - Approval – move to Level 4 preparations planning board/communications/finance

3.2.2 - Non-approval – Gather information and reapply planning board/executive/finance

4. Break ground

4.1 – Official ceremony

4.1.1 – Invite Board members, university community, city council members, distinguished alum, etc. alumni

relations/communications/planning committee/city govt.

liaison/duplicating/campus media/executive/media relations

4.1.2 – Contact media communications/administrative

4.1.3 – Perform ceremony communications/physical plant/finance/university

media/catering

4.2 – Begin preparation for official clearing of land

4.2.1 – Solicit bids for clearing land finance/physical plant/planning committee

4.2.1.1 – Review bids finance/managerial/planning board

4.2.2 – Begin clearing of land with lowest bid physical plant/outside contractor/finance/surveying crews

and equipment

5. Construction

5.1 – Solicit construction bids planning committee/communications

5.1.1 – Review construction bids received planning committee/finance/ outside construction advisors

5.1.1.1 – Investigate previous projects, etc. Finance/Planning board/executive/board/outside

construction advisors

5.1.1.2 – Visit previous and in process building projects planning board/senior management/construction

consultants

5.2 – Award construction contract planning

committee/finance/executive/board/communication/IT

5.3 – Foundation

5.3.1 – Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector

5.4 – Exterior

5.4.1 - Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector

5.5 – plumbing


5.6 – Electrical


5.7 – Final city/fire inspection before occupancy contractor/planning committee/finance/city inspector

6. Interior furnishings

6.1 – Distribute call to local furniture manufacturers/distributors for bids communications/planning board/finance/residence

life/current students/ resident advisors/interior designers

6.2 – Collect and award furniture bids planning committee/finance/dir. res. Life/interior designers

6.3 – Deliver furnishings physical plant/residence life/moving company

7. Grand opening

7.1 – Invite VIP’s for initial walkthrough and presentation communications/executive/duplicating/board

members/alumni relations/govt. liaison/university

media/catering

7.2 – Contact media for walkthrough and information session communications/VP of communication/residence life

representatives/catering

7.3 – university communications walkthrough for documentation and brochure creation communications/university

media/marketing/admissions

8. Official opening

8.1 – Final walkthrough residence life/planning committee/marketing/campus media

8.1.2 – final repairs, if any Physical plant/residence life/finance/house

keeping/planning committee/board

8.2 – Final cleaning house keeping/physical plant/residence life

9. Inaugural student check in

9.1 – After first week, conduct survey among residents about any building/service issues communications/residence life/duplicating

9.1.1 - If necessary, address above issues physical plant/house keeping

9.2 – Conduct survey again after first month communications/residence life/duplicating

9.2.1 – If necessary, address above issues physical plant/house keeping

9.3 – Conduct end of semester inspection residence life/physical plant/house keeping

9.3.1 – Address maintenance issues as needed during semester break residence life/physical plant/house keeping

resource allocation plan

Documents