resolution approving legal research for jersey city

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City Clerk File No.

Agenda No.

Approved:.

TITLE:

Res. ii-miO

10.N

RESOLUTION AUTHORIZING AN AGREEMENT WITH WEST GROUP

FOR THE PURCHASE OF PRINTED LEGAL MATERIALS AND TO

PROVIDE COMPUTER LAW LIBRARY SERVICES FOR THE JERSEY

CIT LAW DEPARTMENT

COUNCIL offered and moved adoption of the following Resolution:

WHEREAS, West Group, 610 Opperman Drive, P.O. Box 64833, St. Paul, MN, 55164-1803

(West Group), provides printed legal material and computerized legal research servcesnecessary for the operatian of a Law Department; and

WHEREAS, the purchase of materials and services for a law library are exempt from public

bidding pursuant to N.I.S.A 40A:11-5(1)(q); and '

WHEREAS, the City of Jersey City ("City") desires to use West Group to provide legal

research serVices for the Jersey City Law Department; and

WHEREAS, West Group offers a service called the Westpack for a monthly charge of$14,000.00; and 'WHEREAS, the Law Department is presently incurring monthly charges of $16~630; and

WHEREAS, West Group agreès to provide this service for a one year period effective as

of January I, 2011 and ending on December 31, 2011 for a total contract amount not toexceed $160,418; and

WHEREAS, Seventy-Thousand ($75,000) Dollars is presently available in the temporary

budget Àccount No.: 11-01-201-20-155-314;

NOW, THEREFORE, BE IT RESOLVED, by the Municipal Council of the City of JerseyCity that:

1. Subject to such modification as may be deemed necessary or appropriate by

Corporation Counsel, the Mayor or Business Administrator is authorized to execute anagreement with West Group to provide printed legal materials as well as computerizedlegal research services necessary for the Jersey City Law Department;

2. The term of the contract shall be effective as of July I, 2010 and it shall terminate on

June 30, 2011;

3. Ths contract is awarded without public bidding pursuant to N.J.S.A. 40A:11-5(1)(q);

4. The award of this contract shall be subject to the condition that the vendor/contractorprovide satisfactory evidence of compliance with the Affirmative Action Amendments to

the Law Against Discrimination, N.I.S.A. 10:5-31 !1 §g.;



Continuation of-Resolution

City Clerlç File No. Res. 11-040

Agenda No. 10.N

TITLE:

Pg.# 2

RESOLUTION AUTHORIZING AN AGREEMENT WITH WEST GROUP

FOR THE PURCHASE OF PRINTED LEGAL MATERIALS AND TO

PROVIDE COMPUTER LAW I:JBRARY SERVICES FOR THE JERSEY

CITY LAW DEPARTMENT

5 Upon certification by an official or employee of the City authorized to attest that the

contractor has complied with specifications in all respects, and the requirements of the

contract met, then payment to the contractor shall be mad_e in accordance with the

provisions of the Local Fiscal Affairs Law, N.I.S.A. 40A:5-1 et seq.;

I hereby certify that sufficient fuds are available in Account No. 11-01-201-20-155-314.

Donna Mauer, Chief Financial Officer

ms:

APPROVED: ilii~usiness Administrator ·

APP VED AS TO LEGAL FORM

APPROVED:r oration Counsel

Certification ReqUired 0

Not Required

, RECORD OF COUNCIL VOTE ON FINAL PASSAGE J:/Zb/UCOUNCILPERSON AYE NAY N.Y, ' COUNCILPERSON AYE NAY N.Y, COUNCILPERSON AYE NAY N,V.

SOTTOLAO GAUGHAN VElAQUEZDONNELLY FULOP FLOOD

LOPEZ RICHARDSON BRENNAN, PRES

.I Indicates Vote N,V.-Nol VoUng (Abstain

"

Adopted at a meeting of thè Municipal Council of the City of Jersey City N.J.

Peter M. Brennan. President of Council Robert Byrne. Cit Clerk



CITY OF JERSEY CITYOffice of the Corporation Counsel

280 Grove StreetJersey City, New Jersey 07302

Telephone: (201) 547-4667

Fax: (201) 547-5230

Bil Matsikoudis, Corporation Counsel

Januar 19,2011

Council President and Members of the CouncilCityHall-280 Grove StreetJersey City, NJ 07302

Re: Agreement with West Group

Dear President and Members of the Council:

As some of you may be aware the staff of the Law Deparment has been using computerlegal research for the last ten years or so. Although the cost of "on-line" research is substatial,it does provide an effcient and--more important--thorough method of legal research.

Because of this year's budgetary constraints, the Business Administrator asked me toattempt to reduce the cost of the proposed contract with West Group, the firm that provides thecomputer research service as well as most of the printed legal texts in the Law Deparmentlibrary; In response to the Business Administrator's request; I have carefully reviewed both thelegal texts and the computer data bases which were covered by last year's contract. I ampleased to advise the Council that by eliminating certain non-essential ancillary computer

services and some print-matter which is also available on-line, we have been able to reduce thecost of the West . Group contract over last year. Last year's contract for both Westlaw (the

computer component) and print matter was $197,764. This year's contract will be $160,417,which represents a 19% reduction.

The resolution before the council does not commit the City to the entire $160,417

contract because only $75,000 is available in the temporary budget. The proposed contract withWest includes a contingency clause which allows cancellation of the contract if the full cost ofthe contract is not appropriated in the permanent budget.

Very truly yours,

2:

WILLIAM MATSIKOUDISCORPORATION COUNSEL

\VM/igp

c: JackKelly, Business 'Administrator

Robert Byre, City Clerk

resolution approving legal research for jersey city

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