residency 101 eras overview april 5, 2013 jimmy renfro, m.ed. lauren griffin, m.s
TRANSCRIPT
RESIDENCY 101RESIDENCY 101ERAS Overview
April 5, 2013
Jimmy Renfro, M.Ed.Lauren Griffin, M.S.
What IS ERAS?
Electronic Residency Application Service
The online common application for most AOA and ACGME internship and residency programs.
ERAS Online Application
• Main site/login: https://www.aamc.org/students/medstudents/eras/residency/
• Other useful areas of the site: • Click on “ERAS for Applicants Home” and
“USMG Residency Applicants” to search for resources to download
• Detailed User Guide and lots of great tutorials!• ERAS Help: [email protected] / (202) 862-6264
Costs to Consider
Be Prepared to Pay (based on 2013 fees):• $92 for first 10 programs, per Match (AOA,
ACGME), per specialty.
• Goes up incrementally per application after first 10 applied ($9-15-25 each)
• Board Transcripts are $70 each (one time fee, not per application)
• Consider all travel expenses! Estimate ~ $500 per visit
Matching Services
• NMS – National Matching Service.Used by osteopathic programs and students during osteopathic match for residency selection
• NRMP – National Resident Matching Program. Used by allopathic programs and students during the allopathic match for residency selection
• SF Match – San Francisco Matching Program. Early matching program for some Neurology and Ophthalmology residencies. This match does not utilize ERAS (but you may need ERAS for PGY-1)
What’s The Difference?
• ERAS is the application service
• NRMP, NMS & SF Match are the matching services
• You MUST register with the matching services separately in order to participate in their match
How Does ERAS Work?
• Applicants receive an electronic ‘Token’ (password) from their assigned Dean's office, and use it to access the MyERAS website.
• Applicants complete their ERAS application, select programs, assign supporting documents, and transmit their application to programs.
• Student Affairs/Career Services receives notification of completed application, and starts transmitting supporting documents:
• UNTHSC Academic Transcripts (by 8/30/13)• Letters of recommendation (at least 3, max of 4) *• Photos (ID photo can be used)• MSPE/Dean's Letters (National AAMC Date: 10/1/13 for
ACGME, 10/15/13 for AOA)
• Examining boards receive and process requests for score reports; UNTHSC cannot process these.
• Programs contact the ERAS Post Office on a daily basis to download application materials.
Components of ERAS
Direct ERAS Questions To…
ERAS Help [email protected](202) 892-6264
1. Career Services ERAS HelpCareer Services ERAS [email protected]
Letters of Recommendation
• Career Services maintains (5 years)• Shoot for 4-6, specialty-specific• Clinical Faculty!• “Confidential” status = Program perception!• LOR Request Form (for preceptor)• Summary Request (OrgSync) and other ERAS
resources: http://web.unthsc.edu/info/200305/career_services/411/erashttp://web.unthsc.edu/info/200305/career_services/411/eras
Personal Statements
• One page (appx. 650-900 words)
• Specific to your chosen specialty / career goals
• Components:• Explain your specialty choice and how you arrived at it, including a discussion of
medical school rotations, clerkships, and other experiences that helped you formulate your decision. Also, why medicine as a career?
• Describe what you are seeking in a residency program, i.e. research opportunities, specialized training/procedures, geographic location, etc.
• Discuss your career goals; what do you plan to do in your chosen field? How can the residency program help you achieve your goals?
• Send to Career Services for review
ERAS Timeline (estimated)
• July 1, 2013 – ‘Tokens’ are distributed by Student Affairs. AAMC/ERAS has to release them and will not do so any earlier. E-mail notification will come from ERAS.
• July 1, 2013 – Applicants can *begin* completion of the online common ERAS application.
• July 15, 2013 – Osteopathic programs begin accepting online applications (programs cannot view Dean’s Letters until 10/15)
• September 15, 2013 Allopathic (ACGME) programs begin receiving online applications.
• October 1, 2013MSPE/Dean’s Letter for ACGME applicants released (programs cannot view before this date).
• October 15, 2013 MSPE/Dean’s Letters for AOA applicants released (programs cannot view before this date).
ERAS Timeline (cont’d)
Anatomy of a Dean’s Letter
1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV information)
2. Academic History/Academic Progress (from Transcript/Curriculum)
• Clinical Comments – Final Evaluation“Summative” rather than “Formative” comments
3. Dean’s Summary (from Interview and Profile)
Online Sample > Career Services ‘ERAS’ PageCareer Services ‘ERAS’ Page
What Can I Do Now?
Now – August• Complete your Dean’s Interview• Complete your online ‘Student Profile’ –
REQUIRED two business days prior to interview
Now – April/Beginning of May• Set up meetings with Peer Advisors including
“Class Chat” panel sessions.
May – August• ERAS and Dean’s Letter Workshops (including
CV and Personal Statement writing)
Peer Advisors 2013
Name Specialty Location E-mailBhaidani, Beenish OB/GYN Chicago, IL [email protected]
Cates, Robert Orthopaedic Surgery Rochester, MN [email protected]
Chouhan, Jyoti (JoJo) Surgery-Urology Brooklyn, NY [email protected]
Eaton, Brent Anesthesiology Cleveland, OH [email protected]
Gibson, Zachary Emergency Medicine Phoenix, AZ [email protected]
Kloven, Tyler Anesthesiology Oklahoma City, OK [email protected]
Luke, Rebecca Child Neurology Atlanta, GA [email protected]
McCormick, Kristen Taylor PM&R Chicago, IL [email protected]
Medlin, John (Ty) Anesthesiology Temple, TX [email protected]
Murray, Amanda OB/GYN San Antonio, TX [email protected]
Roitsch, Charles Pediatrics Birmingham, AL [email protected]
Russell, Douglas Surgery-Urology Lubbock, TX [email protected]
Swanson, Wade Emergency Medicine Jackson, MS [email protected]
William, Benecia PM&R Dallas, TX [email protected]
What Can I Do Now?
Now – June• Continue to work on CV & Personal Statement
Now – July• More residency counseling with Eryn Loney and Dr.
Nash. Determine specialty(ies) and best courses of action for when it comes time to apply.
What Can I Do Now?
Now – Fall 2013• Continue to request letters of recommendation
May – September• Dean’s Letters are written – students review
** Direct all ERAS and Dean’s Letter questions to Career Services **
Things to Remember
• Your UNTHSC “Live” account is the official mode of communication during 4th year
• Keep good records
• Always check program deadline dates
• Our goal is to respond back to you within two business days during the work week. Just keep in mind the size of the class and volume of records! During the busiest ERAS/Dean’s Letter period (May-August) it may take us several days to get through all the requests.
Resources and Contact Info
Jimmy Renfro Lauren Griffin
Assistant Director, Career Services Coordinator, Career ServicesEAD 116-B EAD 110-B(817) 735-2501 (817) [email protected] [email protected]
For CV, Personal Statement, and other ERAS help:
http://web.unthsc.edu/departments/studentaffairs/careerservices
General ERAS inquiries: [email protected]