Research & Sponsored Projects 101

Office of Research & Sponsored Projects

University of Texas at El Paso

September 13th, 2007

Introduction

Welcome

Roberto Osegueda, Vice President for Research

Office of Research & Sponsored Projects (ORSP)

Presenters

Claudine Riccillo, ORSP

Flo Dick, ORSP

Ahsan Choudhuri, Mechanical & Industrial Engineering

Agenda

Welcome & introductions - Roberto Osegueda, VP for Research

Overview of ORSP services – Claudine Riccillo

Electronic tools for funding searches & resources - Claudine Riccillo

Writing your first proposal - Flo Dick

How to process your proposal - Claudine Riccillo

Understanding roles & responsibilities - Claudine Riccillo

Research integrity & ethics - Ahsan Choudhuri

Overview of Services• Research information, training, other services

• Provide research & sponsored projects metrics • Intellectual property & technology transfer• Research communication• Research integrity training• Training on pre and post award processes• Develop national & international research initiatives

• Compliance in research issues, review, assistance & training• Human subjects• Radioactive, recombinant DNA• Animal use & care• Bio-safety• Conflict of interest• Certifications & assurances

Overview of ServicesPre award services

• Funding opportunities notification & search engines • Proposal development & writing assistance• Review of RFA (request for application)• Proposal budget development, preparation & tools• Proposal submission – electronic & paper• Coordination with Institutional Advancement• Compliance & audit assistance

Post award oversight of awards & services• Expenditure review• Time & effort reporting• Budget transfers• Cost sharing• Award negotiation & set up of accounts• Contract negotiation• Sub recipient agreements• Close-out• Compliance & audit assistance

Electronic Tools For Funding Searches & Resources

CSA: http://0-www.csa.com.lib.utep.edu/htbin/dbrng.cgi?username=paso&access=paso408&db=scholar-universe-set-s

COS Funding Opportunities: http://libraryweb.utep.edu/db/index.cfmCOS Funding Opportunities: http://libraryweb.utep.edu/db/index.cfm

IRIS – Illinois Researcher Information Service

Subscribe and Renew | Search Tips | Off-Site Use| An Eye on IRIS | FAQ | UIUC Library | About IRIS | HOME  Save Time ..... Find Grants IRIS Database Search the IRIS Database for funding opportunities in every field from agriculture to zoology, or view upcoming deadlines in 25 subject areas. Look to see if you are at a subscribing institution.IRIS Alert ServiceReceive automatic email notifications of new grant opportunities as they are posted to the site through the IRIS Alert Service.Expertise ServiceCreate electronic bios and search for colleagues in your field with the IRIS Expertise Service.Administrator MenuNeed IRIS usage reports for your institution? Here's where to get them.IRIS - Illinois Researcher Information Service - is available free of charge to the University of Illinois at Urbana-Champaign community. Subscriptions are available to other colleges and universities for a low annual subscription fee. If you are on a campus of a subscribing institution, you can access IRIS to search for grant opportunities. If your institution is not a subscriber, you can try IRIS for 1 month free, by having a representative such as your librarian, Research Officer, Grants Administrator, etc., contact us.

Resources for Grants* U.S. Federal Government Departments, Agencies, and Institutes (via FedWorld)* Grants.gov* Catalog of Federal Domestic Assistance (CFDA)* FedBizOpps* Federal Demonstration Partnership (FDP)* The Foundation Center

- Private Foundations- Corporate Grantmakers* National Council of University Research Administrators (NCURA)* Texas Research Administrators Group (TRAM)

FIND GRANT OPPORTUNITIES All discretionary grants offered by the 26 federal grant-making agencies can be found on Grants.gov.

You do not have to register with Grants.gov to find grant opportunities. However, once you are ready to apply for a grant, you will need to get registered. This process takes 3-5 business days.

Search Grant Opportunities

    Basic SearchSearch by keyword, Funding Opportunity Number (FON) or Catalog of Federal Domestic Assistance (CFDA) number.

    Browse by CategorySearch by a variety of categories of funding activities.

    Browse by AgencySearch from a list of agencies offering grant opportunities.

    Advanced SearchSearch by more specific criteria such as funding instrument type, eligibility or sub-agency.

Once you find the right grant, access the application package by either: •Clicking on the "How to Apply" button in the grant opportunity's synopsis. •Entering the Funding Opportunity Number (FON) or Catalog of Federal Domestic Assistance (CFDA) number on the Download Application Package page.

    Email SubscriptionRegister now and receive notifications of new grant postings delivered right to your email inbox.

http://www.grants.gov/applicants/find_grant_opportunities.jsp

Writing Your First Proposal

• Begin early - three to six months is not too early

• Be innovative—if your idea isn’t brand new, find an angle

that is

• Do your homework, so that you know where your project fits

and you can find your own niche

• Call a program officer, summarize your project and get

feedback on it

Writing Your First Proposal

• Contact ORSP as early as possible to start working on your

budget and deal with things like Human Subjects

• Follow agency guidelines to the letter

• Write clearly, succinctly, and correctly -graphics help

• Provide enough detail so that your reader knows what you

are talking about

Writing Your First Proposal

• Give yourself time for someone to read and critique

your proposal. Revise on the basis of that input

• Do not rush the submission project. Electronic

submission may make things slower, not faster

• If you don’t get funded, make sure you get your reviews

and use that input in developing your next proposal

Processing Your Proposal

• University proposal transmittal form

• Approvals & routing

• Chair – Dean – Director

• ORSP Review & approvals

• Electronic submissions of proposals

• Copying & mailing the proposal

Roles & ResponsibilitiesFrequently Asked Questions

Who can be a PI at UTEP?

• Faculty, tenure & tenure-track

• Full-time research and professional staff

• Full-time, multiple-year lecturers (Dean’s permission and

VPR concurrence)

• Emeritus faculty

• Instructors (Dean’s permission and VPR concurrence)

• Dean’s can provide exceptions to these criteria

Roles & ResponsibilitiesFrequently Asked Questions

What is a Sponsored Project?

• Funding provided by external source• The project binds the University to a specific scope

of work & reports or other deliverables are required• Billing, or report of expenditures are required• The project has a specified performance period• The project has budgeted costs• Acceptance of terms & conditions are required to

obtain award

Roles & ResponsibilitiesFrequently Asked Questions

Who will help me with my proposal or award?

ORSP staff http://research.utep.edu/Default.aspx?tabid=13321

• Research administrators

• Research compliance staff

• Pre-award coordinator

• Technology transfer staff

Anyone In ORSP Will Help You!

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Roles & Responsibilities-Frequently Asked Questions

What is my role as a PI when submitting a proposal?

• Propose budget based on actual costs• Be cognizant of current & pending support• Arrange for additional space, if necessary• Obtain special approvals

[DNA, radiation safety, hazardous waste, human subjects, animal subjects]

• Complete transmittal form, route & get signatures for proposal through the administrative process

• Understand cost-sharing • Disclose conflict-of-interest, if appropriate

Roles & ResponsibilitiesFrequently Asked Questions

What is my role as PI once I receive an award?

The Principal Investigator (PI) of a sponsored project is responsible for:

• Conducting the programmatic work

• Fiscal stewardship of sponsor funds

• Adhering to sponsor and university policies

• Research integrity

• Ensuring university policies for intellectual property, human Subjects, animal care and use & bio-safety are followed, if applicable to the project

• Reporting

Understanding Policies & Regulations

• Time & Effort Reporting

• Budget Transfers

• Export Control

• Student Stipends

• Agency Approvals

• Cost Sharing

• Close-Out Requirements

New Initiatives

IRBNet – electronic protocol system

ORSP Budget Tool – user friendly budget software

Research Expertise Profile System - UT Arlington developed the Profile System to organize data/resources,

market intellectual assets and promote collaboration

Expertise Profile System People with know-how (expertise)

Research centers, laboratories, collaborative groupsTechnologies and patentsResearch facilities and equipment

http://orspprofile.utep.edu/profilesystem/

Collaborative PartnershipConnecting institutionsSimultaneously search expertise, infrastructure, IP, etc

(www.uta.edu/expertise)

New Initiatives

ORSP Workshop Series

• Human subjects in research• Funding opportunities - using electronic search engines• Post award grants management• Developing grant proposal budgets• Federal circular A-21 - allowable expenditures explained• Export control – what do we need to know?• Technology transfer / Intellectual property• Grant writing• Animal use in research

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Where to Get More Information

ORSP website http://research.utep.edu/Default.aspx?alias=research.utep.edu/orsp

• Agency links• ORSP handbooks• Forms• Links to IRB, IAUCAC, & Technology Transfer• Grant writing websites• Resource CD

ORSP office ext. 5680

ORSP staff http://research.utep.edu/Default.aspx?tabid=13321

Other university websites

Research Administrators & Contract & Grant Specialists

Teresa Almengor, Research Administrator 747-5745 talmengor@utep.edu

Michelle Kistenmacher, Research Administrator 747-5732 michsmi@utep.edu

Steven Lee, Contracts and Grants Specialist II 747-6590 slee2@utep.edu

Sylvia Rodriguez, Research Administrator 747-5436 sarodriguez1@utep.edu

Tom Osteen Research Administrator 747-7359 tosteen@utep.edu

Marisa Sanchez, Research Administrator 747-8859 masanchez2@utep.edu

Laura Soltero, Contracts and Grants Specialist I 747-7938 lnsoltero@utep.edu

Research Integrity & Ethics

Dr. Ahsan Choudhuri