research grants & contracts office research seminar dept of history of art and screen media...

Research Grants & Contracts Office

Research Seminar

Dept of History of Art and Screen Media

Craig Bryce

Summary

Research Grants & Contracts Office (RGCO) Funding Schemes FEC and Costing (briefly!) Internal procedures for approving

applications Finding further information

Research Grants & Contracts Office (RGCO)

The RGCO, part of Finance Dept, provides administrative, financial and support services related to externally funded research projects

Pre award: funding information, help with applications, approval, contract negotiation

Post award: project accounting, approval of posts, allocation of overheads, financial reporting, contracts with partners

Policy development Management information Training and events

Peter WestleyDirector of Finance

Liz FrancisHead of RGCO

Craig BryceDeputy Head

Sharon BellResearch Accounts Officer

Rassi PelpolaResearch Accounts Assistant

George EyreResearch Support Officer

Marion BarthramResearch Grants Assistant

VacantResearch and

Enterprise Support Officer

Research Grants & Contracts Office structure







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Applications







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Project Accounting







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Research Grants & Contracts Office Dept of History of Arts & Screen Media

Birkbeck: research funding

2010/11: 239 applications (83 successful to date) Research Income £9,101,067 63 different funding bodies 206 active research projects throughout all Schools

May 2012 contract value £57,911,029

Dept of History of Art and Screen Media: 2011/12: 4 applications, 1 successful to date Income 2010/11 – £46k Currently 2 active projects, contract value £110k

Birkbeck: research applications 2010/11

Funder Type No. of apps

Successful Unsuccessful Unknown Success% to date

Research Councils, Royal Soc, British Academy

123 39 81 3 32%

UK Based Charities

63 25 38 40%

UK Govt 9 3 6 33%

UK Industry , Commerce

1 1 100%

EU 29 10 13 6 34%

Overseas & Other 14 5 9 36%

Total 239 83 147 9 35%

Help with Applications Costing - salaries and overhead-type costs – done

on web-based costing system pFACT Approval – done using workflow system on pFACT Electronic submission – may need to set up an

account, e.g Research Council’s Joint Electronic Submission (Je-S) system

Contractual arrangements Copies of previously successful applications for

most schemes

Funding Information

Arts and Humanities Research Council British Academy Leverhulme Trust Others…

Arts and Humanities Research Council

The Arts and Humanities Research Council [AHRC] supports world-class research that furthers our understanding of human culture and creativity.

From ancient history and heritage science to modern dance and digital content.


Research Grants Standard route £20,000 - £1,000,000 FEC, up

to 5 years. OPEN call Early Career route £20,000 - £250,000 FEC,

up to 5 years. OPEN call

Research Networking Scheme For networks, workshops or seminars. Up to £30,000 FEC (additional £15,000 to cover international participants/activities), up to 2 years . OPEN call


Research Grants - Decision take approximately 30 weeks. Earliest start date for a project should be no earlier than 9 months after submission to the AHRC

Eligibilty - PI’s contract should go beyond project or assurance required from HEI that, if the proposal is successful, contract, or formal commitment to provide support if not employed at the organisation, will extend to beyond the end date of the grant

From 1 April 2012- applications must include a PI and at least one co-I jointly involved in the proposal.

AHRC funding guide -www.ahrc.ac.uk/FundingOpportunities/Documents/Research%20Funding%20Guide.pdf


Fellowship Scheme - Standard & Early Career, 50-250k FEC for salary and associated costs, 6--24 months. OPEN call

Follow on Funding (Pilot scheme) Supports engagement with non-HEI partners, based on research previously funded by the AHRC. Max £120,000 FEC, up to 12 months. OPEN call

British Academy

The British Academy is the UK’s national academy for the humanities and social sciences (inc. psychology).2011/12 programmes budget: £25m

Strategic priorities 2008-2013

Ideas, individuals and intellectual resources

International engagement

Communication and advocacy

Fellowship

British Academy

BA / Leverhulme Small Research Grant scheme Up to £10,000 research expenses. Postdoctoral Fellowship 3 year Fellowships, FEC. Deadline for outline applications is usually in October, 5% success rateMid-Career Fellowship £160,000 FEC. 6-12 months funding available. Deadline for outline usually March and November. BA / Leverhulme Trust Senior Research Fellowship Replacement teaching costs, 1 year. (not FEC) Deadline is usually in November

Leverhulme TrustScholarship for the purposes of research and education

Annual budget £60m

Suitability of research applications to Leverhulme:

the originality of the proposed work

courageous research (avoidance of the incremental; and the applicant’s ability to take informed risk/blue skies research)

a mixture of disciplines (blurring boundaries/lateral impact)

individual exploration (hesitation with data banks/cataloguing)

the impact of the research outcome on other fields of study and within the immediate field of research

research design transcends traditional boundaries

a departure from the established working patterns either of the individual or of the discipline

Leverhulme Trust

Research Project Grants Up to 3 years, £10,000 - £250,000; Up to 5 years, £250,000 - £500,000, three deadlines per year. Programme Awards Up to 5 years, £1,750,000 max. Call date & topic set by funder. International Networks UP to 3 years, max £125,000, three deadlines per year. Artists in Residence UP to £15,000 for 10 months, two deadlines per year.

Leverhulme Trust

Early Career Fellowship 3yrs, 50% salary cost (to be matched by HEI) plus research expenses.

Study Abroad Fellowship 3-12 months, up to £22,000, replacement teaching & research expenses

Research Fellowship 3-24 months, up to £45,000, replacement teaching & research expenses

Major Research Fellowship in the Humanities & Social Science 2-3yrs, replacement teaching & research expenses

Visiting Professorship 3-10 month visit to UK, travel costs & subsistence allowance

Europe Research mainly funded via 7th Framework Programme

Co- operation - Collaborative Research Programme Collaborative/multi-national requirement Call driven

Ideas - Frontier Research (European Research Council) Starting Grants (call opens July ’11)

1.5m€ over 5 years PI must have PhD awarded in last 2 - 12 years PI expected to spend min 50% of time on project (funded)

Advanced grants 2.5m€ over 5 years SSH deadline 6 April No PhD time eligibility but “only exceptional research leaders” PI with track record of significant research achievements in the last 10 years PI expected to spend min 30% of time on project (funded)

People - Marie Curie Schemes 'mobility' requirement

Others….

Over the last 3 years the School has submitted applications to: AHRC, British Academy, Leverhulme Trust, Modern

Humanities Research Association, Wellcome Trust, European Science Foundation, JISC, ESRC/AHRC joint scheme, Technology Strategy Board, Royal Society

Research Professional - http://www.researchprofessional.com

A successful application:What the funder looks for

High-quality research: an original contribution to knowledge in the field

Outputs: what will be the impact of the research?

Academic record: evidence of research potential

A strong proposal (1)

Addresses the funder’s research priorities and the aims of the scheme

Clear language without jargon Establishes the context for the research Well-defined aims and objectives Detailed methodology – why these methods? Has the right people on board, i.e. mentor /

co-applicant(s), host institution

A strong proposal (2)

Anticipates potential problems – how will you deal with them?

Has realistic ambitions Identifies and addresses training needs Specified outputs and dissemination plans

Practical points (1)

Allow plenty of time, months not weeks! Read all guidelines, terms and conditions Check your eligibility Consider ethical aspects / approval Check application form requirements, e.g.

referee reports, signatures, length of proposal Electronic submission – may need to set up

an account prior to deadline

Practical points (2)

Research previously funded applications to same funder / scheme

Choose referees carefully – check they have time.

Get the finances right – check with Research Grants Office and justify costs requested

Get as much feedback on your draft proposal as possible – INTERNAL PEER REVIEW

Consult with the funder if you have any questions

Preparing a good proposal Guidance notes on constructing a good proposal to the ESRC Research Grants Scheme:

http://www.esrc.ac.uk/funding-and-guidance/guidance/applicants/how-to.aspx Part 1 Allow yourself time

Study your funding source Read the rules Discuss your application Justify your costings

Part 2 Content and presentation

Part 3 Dissemination and impact Check the details If you are successful If you are unsuccessful

EPSRC: Preparing a Proposal: http://www.epsrc.ac.uk/funding/apprev/preparing/Pages/default.aspx

NERC: How to win money for research: http://www.nerc.ac.uk/funding/application/howtowin.asp

Full Economic Costing (fEC) Introduced by the Government in 2005 Used as basis to cost research projects, but

very few funders will pay 100% of FEC Research Councils pay 80% of FEC Other funders pay according to their own

terms and conditions We use pFACT to calculate the FEC

What makes up fEC?

Directly Incurred (DI) costs Directly Allocated (DA) costs Indirect costs Exceptional items: e.g. project studentships

Research Councils will pay 80% of DI, DA and Indirect Costs; 100% of Exceptional Items

College Approval procedures - pFACT

Set out in the College's Financial Regulations, as approved by Governors

All external research grants must be authorised for submission through the pFACT system.

All approval stages to be completed prior to submitting to the funding body

RGCO – webpage http://www.bbk.ac.uk/rgco/researchgrants/application/authorization.shtml

College Approval procedures - pFACT

The application should only be submitted once all the stages have been completed.

Each approver should be given at least three clear working days (that’s NINE days prior to deadline).

Paper applications that require institutional signatures should be passed to the RGCO at the same time that the applicant completes their stage of the pFACT sign-off

http://pfact.bbk.ac.uk/login.aspx

Contact information

Research Grants Office: www.bbk.ac.uk/rgco

Liz Francis: extn 3146 [email protected]

Craig Bryce: extn 3141 [email protected]

George Eyre: extn 3144 [email protected]

Sharon Bell: extn 3139 [email protected]

Rassi Pelpola: extn 3149 [email protected]

Marion Barthram: extn 3138 [email protected]

www.bbk.ac.uk/rgco

research grants & contracts office research seminar dept of history of art and screen media...

Documents

research applications

research funding

worldclass research

date research councils

date research income

active research projects

research networking

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