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REQUESTS FOR PROPOSAL STREET SWEEPING THROUGHOUT THE VILLAGE

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Page 1: REQUESTS FOR PROPOSAL STREET SWEEPING THROUGHOUT … · street sweeping throughout the village (see map). Bidders must completely familiarize themselves with the specifications in

REQUESTS FOR PROPOSAL

STREET SWEEPING

THROUGHOUT THE VILLAGE

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Village of Oswego

Street Sweeping Bid Package

JUNE 2017

Table of Contents 1) Legal Notice to Bidders 2) Introduction 3) Project Specifications 4) Instructions to Bidders 5) Bid Certifications 6) Bid Sheet 7) Bid Sheet Signature 8) Contractor Bid Agreement 9) Statement of Bidder’s Qualifications 10) References 11) Subcontractors 12) Equipment List 13) Contract

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LEGAL NOTICE

INVITATION TO BID

TO PROVIDE STREET SWEEPING THOUGHOUT THE VILLAGE

Sealed bids for Street Sweeping will be received at the address listed below until Tuesday, June 6, 2017 at 10:00 a.m. Bids will be publically opened and read aloud at the below stated time and place. Proposals not physically received by the Village by 10:00 a.m. on Tuesday, June 6, 2017 will be returned, unopened to the firm. All proposals should be addressed to:

Village of Oswego Re: (vendor name)

Proposal for Street Sweeping Attention: Annie Callahan

Purchasing Manager 100 Parkers Mill

Oswego IL 60543

Proposal packets are available online at http://www.oswegoil.org. The link can be found under the Business & Development tab-Bids & RFPs. Additional packets may be picked up at Oswego Village Hall, 100 Parker’s Mill, Oswego, Illinois, 60543.

Each bid must be accompanied by a Bid Guarantee in the form of a Bid Bond from a company with an A-1 best rating, or a cashier’s check in the amount of ten percent (10%) of the total amount of one sweeping cycle of all line items and made payable to the client address Village of Oswego, Public Works Department, 100 Parker’s Mill, Oswego IL. 60543. No bid shall be withdrawn for a period of thirty (30) days after the bid opening date without the consent of the Village. Checks or drafts of unsuccessful bidders will be returned as soon as possible after opening and checking the bids.

Successful bidder must provide proper insurance, a Performance Bond and a Labor and Material Payment Bond in the full amount of the Contract, acceptable to the Village. Contractor must comply with Prevailing Wage Act. Each contractor is to submit their bid as indicated in the Specifications and include all signed supporting documents.

Emailed or faxed bids will not be accepted.

The Village reserves the right to reject any or all bids and to waive any informality in bidding.

Award of Contract: The Village of Oswego Board of Trustees will make the final award of the proposal. The successful bidder and the Village will execute a contract mutually agreeable to both parties within 14 days from award of contract.

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INTRODUCTION

Street Sweeping Services

Purpose of Request: The street sweeping contract has three primary goals: 1. Improve water quality by reducing pollutants in stormwater runoff: The 2017 Stormwater Master

Plan Update identified street sweeping as a key activity for the operation and maintenance of the Village’s stormwater system. Street sweeping is recognized as a Best Management Practice (BMP) as part of the National Pollutant Discharge Elimination System (NPDES) requirements that apply to the Village with respect to stormwater. Streets and parking lots accumulate pollutants that contribute to stormwater pollutant runoff to surface waters. Pollutants, including sediment, debris, trash, road salt, and trace metals can be minimized by street sweeping. Street sweeping can also improve the aesthetics of municipal roadways, control dust and decrease the accumulation of pollutants in catch basins.

2. Remove leaves and tree debris from the right-of-way. The fall sweeping occurs from mid-October

through early December on Village streets. The fall sweeping cleans the streets of leaves and tree debris that fall naturally into the street.

3. Improve the appearance of the Village streets: Village streets and streets within the downtown are

swept on a regular cycle to remove litter and other debris.

Project Description: The Village is requesting bids for street sweeping service throughout the Village of Oswego limits according to the specifications contained herein. The Village has approximately 288 miles of curbed streets that are to be cleaned. The Contractor shall perform sweeping services three (3) times per year and each sweeping cycle shall take no more than five (5) days to complete.

PROJECT SPECIFICATIONS Detailed Specifications: Scope of Work: Contractor shall perform the maintenance, furnish all labor, equipment, and supplies for street sweeping throughout the village (see map). Bidders must completely familiarize themselves with the specifications in this bid document. A Complete Cleaning Cycle is defined as the Contractor cleaning all curbs, gutters and median curbs located in the Village limits as designated in these specifications. Contractor shall prepare and furnish a “Route Lists and Work Plan” of all streets to be cleaned to the Public Works Department for approval. The term street shall mean the paved area between the normal curb line of the roadway, whether an actual curb line exists or not. It does not include bike paths, areas adjacent to the roadway, or parking lots unless specifically called out. Sweeping operations shall not be performed during moderate to heavy rainfall. The Director of Public Works shall make the final determination, on a daily basis, whether or not to delay, suspend or cancel sweeping operations for that day.

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Base Bid: Street sweeping will be paid at the contract unit price per sweep of all identified areas. The base bid shall be based on a Complete Cleaning Cycle of all dedicated streets within the Village of Oswego limits. Contractor will sweep the entire Village three (3) times per year in the months of June, August, and November of 2017, and May, August and November of 2018 and 2019. Public Works normal business hours are 7:00 a.m. to 3:00 p.m. Monday through Friday. Sweeping hours shall be from 7am until 8pm Monday through Friday, 7am until 6pm on Saturday, or as amended with the approval of the Director of Public Works. Contractor shall provide a minimum of three (3) sweepers to complete the entire Village within five (5) business days during each Complete Cleaning Cycle. Any requested complete cleaning cycle in addition to those outlined in this bid will be paid at the lump sum rate. The Village prefers the Contractor to use the same operators from day to day to encourage greater efficiency, productivity and continuity. Sweeping operations shall not be performed during moderate to heavy rainfall. The Public Works Department shall make the final determination, on a daily basis, whether or not to delay, suspend of cancel sweeping operations for that day.

Special Request Sweeping Event: Sweeping services shall be provided by special request for such things as parades, carnivals, festivals, construction projects, etc. In these instances the Village will require the Contractor to respond within 24hours from the original call from the Village requesting service. Payment will be paid on a per hour basis. The Contractor shall furnish separate billing for these services. Emergency Response Call-Out: Occasionally, the Contractor is required to provide emergency response street sweeping service for material spills or other emergencies designated by the Village that would occur outside of the normal sweeping schedule. In these instances, the Contractor is required to respond and begin sweeping within two (2) hours of receiving the call. The Contractor is paid on an hourly basis at the overtime rate with a two (2) hour minimum, excluding travel to and from. The Contractor shall furnish separate billing for these services. The Contractor shall provide a telephone number to a person the Village may call at any time for emergency services.

Automatic Vehicle Location (AVL): Contractor shall provide a complete AVL for the purpose of monitoring street sweeping activities. The AVL system shall be accessible via the internet on a secure website available to authorized Village staff, with a login and password. The AVL system shall include and initiate broadcasting data when brooms are activated or lowered to begin sweeping. Data shall be submitted at a minimum, to include but not be limited to 30 second intervals to the secured website for monitoring. The AVL shall maintain a 95% performance level. The AVL coverage area shall include all of the Village of Oswego. In order for the Village to monitor the efficiency of the street sweeping operation, the following shall be provided by the AVL:

Speed: The speed of the street sweeper during the street cleaning operation shall be monitored. The AVL shall be able to determine when the street sweeper is performing the cleaning operation and report the vehicle speed. This speed shall be measured in one mile per increments. Tracking: The accuracy of the street sweeper’s location shall be to within 50 feet or less of the actual location. The AVL shall show the following but not limited – vacuum on, gutter or center brush down and working, and the location of a single vehicle or all the vehicles. It is preferred that the street sweeper’s location be displayed on street map window with user controlled sizing and placement.

Daily Reports: The street sweepers will be equipped with AVL units that will provide the Village with real-time information about areas of the Village completed. Contractor must provide a daily AVL report

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with a map of completed work to show progress. Daily Report must include: curb miles swept, miles or feet of any special sweeps, speed of sweeper, gallons of water used, and cubic yards of debris removed.

Newly Annexed Areas: Streets in areas annexed after the contract is in effect shall be cleaned under the same requirements for all other streets. Compensation for new streets will be made on a prorated basis.

Sweeping Procedures: Direction of Operation – When traveling in lanes open to the public traffic, the Contractor’s vehicles shall always move with and not against the flow of traffic. These vehicles shall enter and leave work areas in a manner that will not be hazardous to, or interfere with, traffic and shall not park or stop except within designated parking areas. Speed Limit – Sweeping operations shall be performed at a maximum speed of six (6) miles per hour. The maximum speed may be increased if Contractor shows evidence that their equipment can be operated effectively and safely at a higher rate of speed according to the manufacturer’s specifications. Public Safety – All equipment shall be maintained in accordance with existing Illinois State Law and shall be supplied with operational amber flashing lights/strobes to indicate width and height of sweepers and “slow moving vehicle designators” as required. All vehicles and equipment must be clearly marked to properly identify the street sweeping company, including phone number and must be visible at all times.

a) Manual on Uniform Traffic Control Devices. b) Regulations of the Department and the Village of Oswego. c) Other Federal (including OSHA), State or Municipal acts, statutes, rulings, ordinances, decisions

or regulations as might apply. d) All subsequent revisions and supplement to the above documents. e) The importance of following correct safety procedures is emphasized. The Village reserves the

right to disallow payment for any work performed where the proper safety precautions are not followed.

f) The safety of the public and the convenience of traffic shall be regarded as prime importance. Unless otherwise provided herein, all portions of streets shall be kept open to traffic.

g) The Contractor shall take all reasonable precautions for the safety and reasonable protection to all of their employees and other persons and property to prevent damage, injury or loss to same.

Water for Sweeping Equipment: Water will be provided by the Village at no charge. The Village will provide a hydrant meter to the Contractor. A $1,200.00 deposit will be required and returned to the Contractor at the end of the season, minus any damage to the meter, if applicable. The reporting of water usage shall be as required by the Public Works Department. The Contractor shall make arrangements with the Public Works Department for the proper use of hydrants throughout the Contract period.

Debris: The cleaning operation shall include all sweeping and does not include the removal of waste materials in catch basins or storm sewers.

Material to be cleaned from streets shall include accumulations of dirt and debris from gutters and noticeable debris in the center areas of streets and intersections. The term debris shall mean all materials normally picked up by a mechanical sweeper, such as sand, salt, glass, paper, leaves, cans, and other materials. It also includes large items such as stones, tree limbs, wood, cable, auto parts, and other such materials that are encountered during regular sweeping schedules. Large items that cannot be picked up by the street sweeper can be moved into the parkway for pick up by the Public Works Department. Contractor must notify the Department where large items have been moved into the parkway no later than the end of their shift that same day.

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Personnel shall be made available by the Contractor for hand cleaning, and hand tools shall be used by said personnel to clean areas not accessible to sweeping units, such as to loosen tightly compacted dirt in curb lines Under the terms of this contract the Contractor will be responsible for the liability and the cost of the disposal of the material collected during street sweeping. The Contractor will provide a dumpster and the Village will provide a temporary site for the Contractor to accumulate collected sweeping debris.

Effective dust control by use of sweeper spray systems or other means shall be maintained at all times. Protection of Property: All reasonable precautions will be taken to protect public and private property such as pavements, sidewalks, lawns, fences, bushes, trees, shrubs, buildings and other property from undue damage. If the Director determines that the Contractor has unnecessarily damaged or destroyed property, it shall be repaired or replaced to the satisfaction of the Village at the Contractor’s expense. Accident Reporting: All accidents occurring on the job which damage public or private property, result in injuries to workers or other persons, or damage to utilities shall be promptly reported to the Village’s Police and to the Public Works Department. Sweeping Equipment: All The Contractor shall provide and maintain sufficient equipment to satisfactorily meet the specified Complete Cleaning Cycle. All bidders must provide a list of equipment they will use on this Contract on the “Equipment List Sheet” of this bid document. The equipment shall be of sufficient type, capacity and quantity to safely and efficiently perform the cleaning work as specified. The Village reserves the right to determine the capability of the equipment and to reserve acceptance or terminate the Contract due to improper or deficient equipment. The Village may conduct a visit to the Contractor’s business facility prior to and after award to inspect all equipment used to complete the project or for an on-site demonstration of the capacity of proposed equipment. All equipment and vehicles used by the Contractor shall have a valid insurance, State of Illinois registration, and State of Illinois vehicle safety sticker.

The Contractor for the Contract shall own or lease a minimum of three (3) mechanical type sweepers. In the event of equipment failure, the Contractor must be able to provide a similar unit within 48 hours at no additional charge to the Village. Specifications for such equipment are as follows:

a) Street Sweepers - Sweepers used in the cleaning operation may be brush vacuum, mechanical or regenerative air, or a combination of types. Street Sweepers are to be Elgin Eagle, Elgin Crosswind, or Elgin Whirlwind or approved equal.

b) Contractor must provide regenerative air trucks in the fall with a minimum of 8-yard hopper capacity.

c) Sweepers must be equipped with an efficient and effective water spray system for dust control, and the spray systems must be maintained in good operating condition.

d) Sweepers must have a sufficient supply of spare brooms and other parts on hand to ensure the timely and continuous fulfillment of the contract. The Contractor shall provide a listing and location of spare parts for inspection upon request of the Director.

e) Sweepers must be capable of dumping directly into trucks provided by the Contractor or of transporting debris to the location provided by the Village.

f) Sweepers must be capable of removing litter, leaves and debris sufficiently to meet the Village's satisfaction.

g) Dump trucks - Depending upon the type of sweepers used, the Contractor may require the use of one (1) or more dump trucks. It is the Contractor's responsibility to provide these vehicles in the event its cleaning equipment requires them.

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h) The Contractor shall provide adequate support equipment which includes debris transfer vehicles, pickup trucks, service trucks, tire trucks and any other item of equipment necessary to provide cleaning services as described in these specifications.

i) Sweepers shall be equipped for Village approved communication equipment (e.g. radios, cellular phones), at the Contractor’s expense, to enable contact with the Village. CB radios are unacceptable.

j) All machines must not be over five (5) years old or must be able to be certified to the satisfaction of the Village as having been rebuilt to new standards within the past five (5) years.

k) Equipment must conform to all federal, state and local safety regulations. All equipment (including support equipment) to be used by the Contractor shall be listed as part of the "Work Plan" section of the Contractor's Information Report. All vehicles used by the Contractor must be performance worthy by visual and operational inspection.

l) Sweepers shall present a clean appearance and be regularly washed. Billing/Invoicing: All billing and invoicing will be done after each round of sweeping with detailed itemized billing for each cycle. Billing will include the date, the work performed, and the total cost of the complete sweeping cycle. After receipt of a correct invoice, payments shall be due and owing by the Village in accordance with the terms and provisions of the Local Government Prompt Payment Act, Illinois Compiled Statutes, Ch. 50, Sec. 505, et. seq.; If, in the opinion of the Village, the Contractor has not or is not satisfactorily performing the work covered by this specification, and within forty eight (48) hours of receipt of a written demand from the Village, for performance, has not cured any defect in performance specifically itemized in such demand, the Village may, at its option:

a) Withhold payment. b) Consider all or any part of this contract breached and terminate the contractor, or c) May hire another contractor to cure any defects in performance or complete all work covered

by this specification for the remaining term of this contract. d) Any demand for performance shall be specifically delivered to contractor by personal

delivery, certified or registered mail.

The Village will make periodic inspections and follow up as needed with the contractor to discuss any issues, etc.

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Instructions to Bidders 1. Receipt of Bid: June 6, 2017; 10:00 A.M. 2. Basis of Bid: Sealed bids will be received until the above noted time and date. 3. Bid Description: Street Sweeping 4. Preparation and Submission of Bids:

A. Each bid shall be submitted on the exact form furnished. All blank spaces for bid prices, unit costs and alternates must be filled in using both words and figures if indicated. In case of any discrepancy in the amount bid, the prices expressed in written words shall govern.

B. Each bidder must complete, execute and submit with its bid a certification that Bidder is not barred from public contracting due to bid-rigging or bid rotating convictions on the form included with the bidding documents.

C. Each bidder must submit a complete bid package, including the following items: i. Bid Certifications

ii. Bid Sheet iii. Bid Sheet Signature iv. Contractor’s Bid Agreement v. References

vi. Subcontractors List. vii. Equipment List

viii. Bid Guarantee in the amount of 10% of the total of one complete sweep cycle. ix. Performance Bond and a Labor and Material Payment Bond in the amount of one

complete sweep cycle D. One (1) paper copies of the bid and one electronic version of the bid on a flash drive in a

*.pdf (Adobe Acrobat) version shall be submitted in a sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Bid and the Bid Name - “Street Sweeping”.

E. Bidders may attach separate sheets to the bid for the purpose of explanation, exception, alternate bid and to cover unit prices, if needed.

F. Bidders may withdraw their bid either personally or by written request at any time before the hour set for the bid opening, and may resubmit it. No bid may be withdrawn or modified after the bid opening except where the award of contract has been delayed for a period of more than ninety (90) days.

G. In submitting this bid, the bidder further declares that the only person or party interested in the proposal as principals are those named herein; and that the bid is made without collusion with any other person, firm or corporation.

H. The bidder further declares that he has carefully examined this entire Bid Package, and he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of this work and understands that in making the bid he waives all rights to plead a misunderstanding regarding same.

I. The bidder further understands and agrees that if his bid is accepted, he is to furnish and provide all necessary machinery, tools, apparatus, and other means to do all of the work and to furnish all of the materials specified in the contract, except such materials as are to be furnished by the owner (Village), in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth.

J. The bidder further agrees that if the Village decides to extend or shorten the work, or otherwise alters it by extras or deductions, including elimination of one or more of the items, as provided in the specifications, he will perform the work as altered, increased or decreased.

K. The bidder further agrees that the Village representative may at any time during the progress of the work covered by this Contract, order other work or materials incidental thereto

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and that all such work and materials as do not appear in the bid or contract as a specific item covered by a lump sum price, and which are not included under the bid price for other items in the Contract, shall be performed as extra work.

L. The bidder further agrees to execute all documents within this Bid Package, for this work and present all of these documents to the Village.

M. The bidder further agrees to execute all documents within this Bid Package, obtain a Certificate of Insurance for this work and present all of these documents within fifteen (15) days after the receipt of the Notice of Award and the Contract.

N. The bidder further agrees to begin work not later than ten (10) days after receipt of the Notice to Proceed, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor as will insure its completion within the time limit specified within the bid, it being understood and agreed that the completion within the time limit is an essential part of the contract.

O. By submitting a bid, the bidder understands and agrees that, if his bid is accepted, and he fails to enter into a contract forthwith, he shall be liable to the Village for any damages the Village may thereby suffer.

P. No bid will be considered unless the party offering it shall furnish evidence satisfactory to the Village that he has necessary facilities, ability and pecuniary resources to fulfill the conditions of the Contract.

Q. No bid shall be considered unless the party offering it shall furnish evidence satisfactory to the Village that he has the necessary facilities, ability, and pecuniary resources to fulfill the conditions of the Contract.

5. Additional Information Request: Questions regarding this RFP can be emailed to Annie

Callahan, Purchasing Manager at [email protected] and specific questions regarding the specifications in this RFP can be emailed to Dave Markowski, Public Works Operations Superintendent at [email protected] by the end of business on Wednesday, May 31, 2017. Answers will be provided in writing to all potential Bidders; No oral comments will be made to any Bidder as to the meaning of the RFP and Specifications or other contract documents. Bidders will not be relieved of obligations due to failure to examine or receive documents, visit the site or become familiar with conditions or facts of which the Bidder should have been aware of and the Village will reject all claims related thereto.

Information (other than in the form of a written Addendum issued by the Village) from any officer, agent, or employee of the Village or any other person shall not affect the risks or obligations assumed by the Bidder or relieve him from fulfilling any of the conditions and obligations set forth in the proposal and other contract documents. Before the proposals are opened, all modification or additions to the proposal documents will be made in the form of a written Addendum issued by the Village. Any Addendum issued will be posted on the Village’s website. In the event of conflict with the original contract documents, addenda shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior addenda only to the extent specified.

The Bidder shall be required to acknowledge receipt of the formal Addendum by signing the Addendum and including it with the proposal quotation. Failure of a Bidder to include a signed formal Addendum in its proposal quotation shall deem its quotation non-responsive: provided, however that the Village may waive this requirement if it in its best interest.

6. Conditions: A. The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation

Tax. This bid cannot include any amounts of money for these taxes. B. To be valid, the bids shall be itemized so that selection for purchase may be made, there

being included in the price of each unit the cost of delivery (FOB Destination).

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C. The Village shall reserve the right to add or to deduct from the base bid and/or alternate bid any item at the prices indicated in itemization of the bid.

D. All bids shall be good for ninety (90) days from the date of the bid opening. 7. Award of Bid: The Village of Oswego reserves the right to reject any or all bids and to

waive any informality or technical error and to accept any bid deemed most favorable to the interests of the Village of Oswego. A. The items of work not specifically mentioned in the Schedule which are necessary and

required to complete the work intended shall be done incidental to and as part of the items of work for which a unit price is given. No additional payment will be made for such incidental work. The Bidder shall be responsible for identifying all costs to complete the project on time and in order to create a functional and operational system in accordance with the Plans and Specifications.

B. All awards made in accordance with this Code are final determinations. C. In addition to price, the Village will consider:

• Ability, capacity and skill to fulfill the contract as specified. • Ability to supply the commodities, provide the services or complete the construction

promptly, or within the time specified, without delay or interference. • Character, integrity, reputation, judgment, experience and efficiency. • Quality of performance on previous contracts. • Previous and existing compliance with laws and ordinances relating to the contract. • Sufficiency of financial resources. • Quality, availability and adaptability of the commodities, services or construction, in

relation to the Village's requirements. • Ability to provide future maintenance and service under the contract. • Number and scope of conditions attached to the bid/proposal. • Record of payments for taxes, licenses or other monies due the Village

. 8. Rejection of Bids:

A. The Village reserves the right to cancel invitations for bids or requests for proposals without penalty when it is in the best interest of the Village. Notice of cancellation shall be sent to all individuals or entities solicited.

B. The Village reserves the right to reject any or all bids, to waive any minor informality or irregularity in any bid, to negotiate changes and/or modifications with the lowest responsible bidder and to make award to the response deemed to be the most advantageous to the Village. Bidders shall be required to comply with all applicable federal, state and local laws, including those relating to employment of labor without discrimination on the basis of age, race, color handicap, sex, national origin or religious creed.

C. Any bid not conforming to the specifications or requirements set forth by the Village in the bid request may be rejected.

D. Bids may also be rejected if they are made by a bidder that is deemed un-responsible due to a lack of qualifications, capacity, skill, character, experience, reliability, financial stability or quality of services, supplies, materials, equipment or labor.

9. Equal Opportunity: The Bidder will not discriminate against any employee or applicant for

employment because of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide occupational qualifications.

10. Non-Discrimination: The Bidder, its employees and subcontractors, agrees not to commit

unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each.

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11. Copies of Documents: The number of copies of Contract and Bond required to be executed is as follows:

Three (3) original counterparts of the Contract documents will be required to be executed.

12. Execution of Documents: The Bidder, in signing his Bid on the whole or on any portion of the work, shall conform to the following requirements: Bids signed by an individual other than the individual represented in the Bid documents shall have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the person for whom it is signed.

Bids which are signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid a power of attorney evidencing authority to sign the bid, executed by the partners. Bids which are signed for a corporation shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name.

If such Bid is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Bid should be attached to it. Such Bid shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal. The Contract shall be deemed as have been awarded when formal notice of award shall have been duly served upon the intended awardee.

13. Independent Contractor: There is no employee/employer relationship between the Contractor

and the Village. Contractor is an independent contractor and not the Village’s employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the Worker’s Compensation Act (820 ILCS 305/1, et seq.). The Village will not (i) provide any form of insurance coverage, including but not limited to health, worker’s compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Contractor. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Contractor and the Village, and the Village is not and will not be liable for any obligations incurred by the Contractor, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the Village and the Contractor.

14. Approval and Use of Subcontractors: The Contractor shall perform the Services with its own

personnel and under the management, supervision, and control of its own organization unless otherwise approved by the Village in writing. All subcontractors and subcontracts used by the Contractor shall be included on the Subcontractor’s form in the Bid proposal and be acceptable to, and approved in advance by the Village. The Village’s approval of any subcontractor or subcontract shall not relieve the Contractor of full responsibility and liability for the provision, performance, and completion of the Work in full compliance with, and as required by or pursuant to, this Contract. If the Contractor chooses to use subcontractors to perform any of the Work, the Work performed under any subcontract shall be subject to all of the provisions of this Contract in the same manner as if performed by employees of the Contractor. Every reference in this Contract to “Contractor” shall be deemed to also apply to all subcontractors of the Contractor.

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Every subcontract entered into by the Contractor to provide the Work or any part thereof shall include a provision binding the subcontractor to all provisions of this Contract.

If any personnel or subcontractor fail to perform the part of the Work undertaken by it in a manner satisfactory to the Village, the Contractor shall immediately upon notice from the Village remove and replace such personnel or subcontractor. The Village shall have no claim for damages, for compensation in excess of the contract price, or for a delay or extension of the contract time as a result of any such removal or replacement.

15. Assignment: Neither the Village nor the Contractor shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld.

16. Governing Law: This Contract and the rights of Owner and Consultant under this Contract shall

be interpreted according to the internal laws, but not the conflict of laws rules, of the State of Illinois. Venue for any action related to this Contract will be in the Circuit Court of Kendall County, Illinois.

17. Changes in Law: Unless otherwise explicitly provided in this Contract, any reference to laws

shall include such laws as they may be amended or modified from time to time. 18. Time: The Contract Time is of the essence of this Contract. Except where otherwise stated,

references in this Contract to days shall be construed to refer to calendar days.

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CONTRACT

The entire bid package and following sections apply to all proposals requested and accepted by the Village and become a part of the contract unless otherwise specified. Persons submitting proposals or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting proposals. The Village assumes that submission of a proposal means that the person submitting the proposal has familiarized himself with all conditions and intends to comply with them unless noted otherwise. 1. Definitions: The Term “Village” whenever used in the contract documents shall be construed to

mean the Village of Oswego. The Village of Oswego, the Public Works Department, and the Director of Public Works shall also be known herein, respectively, as the Village, the Department, and the Director.

2. Conditions: The Bidder is responsible for being familiar with all conditions, instructions, and

documents governing this project and bid. Failure to make such investigation and preparations shall not excuse the Contractor from performance of the duties and obligations imposed under the terms of this contract. The bidder acknowledges that local ordinance permits the Village to give preference to local businesses.

3. Bid Bond: If the bidder’s proposal for this project exceeds fifty thousand dollars ($50,000.00),

bids shall be secured by a certified check, bank draft, satisfactory bid bond or approved letter of credit in the amount of ten percent (10%) of the total amount of one sweeping cycle. Bid security shall be submitted with the bid.

4. Performance Bond: If the bidder’s proposal for the project is equal to or greater than $5,000

then the following bonds shall be delivered to the Village and shall become binding with the acceptance of the bid:

A. Performance bond satisfactory to the Village, executed by Surety Company authorized to do

business in the state or otherwise secured in a manner satisfactory to the Village, in an amount equal to 110% of the price specified for one complete cleaning cycle. The surety on the bond shall be a company that is licensed by the Department of Insurance authorizing it to execute surety bonds and the company shall have a financial strength rating of at least A- as rated by A.M. Best Company, Inc., Moody’s Investors Service, Standard & Poor’s Corporation, or a similar rating agency.

5. Insurance Requirements: The Contractor will provide satisfactory proof of insurance naming

the Village of Oswego, together with its officers, agents, employees and engineers as additional primary, non-contributory named insureds prior to commencing work. All policies shall be written on a "per occurrence" basis. The Contractor shall procure and maintain insurance for protection from claims under worker's compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease or death of any and all employees or of any person other than such employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom, alleged to arise from the Contractor’s negligence in the performance of services under this Agreement. Contractor‘s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to the Village. Contractor shall promptly forward new certificate(s) of insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies. Failure of the Engineer to supply a valid certificate of insurance, or if a previously valid certificate of insurance has expired and is not replaced, is grounds for issuance of a stop work order until such

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time as a valid certificate of insurance is provided. Failure of the Village to collect or demand a certificate of insurance shall not be deemed a waiver of the requirement to provide one. The limits of liability for the insurance required by this Subsection shall not be less than the following:

Workmen’s Compensation Insurance: All Liability imposed by Workmen’s Compensation statute Employer’s Liability Insurance $1,000,000 Contractual Liability Insurance $1,000,000 Completed Operations Insurance $ 500,000 Owned, Hired, and Non-Ownership Vehicle, Bodily Injury and Property Damage to the following Limits: Commercial General Liability $2,000,000 (each occurrence) Bodily Injury $2,000,000 (each person)

$2,000,000 (each accident) Property Damage $2,000,000 (each accident) Automobile Liability $1,000,000 combined single limit (each accident) Umbrella Liability $5,000,000 (each occurrence)

$5,000,000 (aggregate)

6. Force Majeure: Whenever a period of time is provided for in this Agreement for the Contractor or the City to do or perform any act or obligation, neither party shall be liable for any delays or inability to perform if such delay is due to a cause beyond its control and without its fault or negligence including, without limitation: a) Acts of nature; b) Acts or failure to act on the part of any governmental authority other than the City or Contractor, including, but not limited to, enactment of laws, rules, regulations, codes or ordinances subsequent to the date of this Agreement; c) Acts or war; d) Acts of civil or military authority; e) Embargoes; f) Work stoppages, strikes, lockouts, or labor disputes; g) Public disorders, civil violence, or disobedience; h) Riots, blockades, sabotage, insurrection, or rebellion; i) Epidemics or pandemics; j) Terrorist acts; k) Fires or explosions; l) Nuclear accidents; m) Earthquakes, floods, hurricanes, tornadoes, or other similar calamities; n) Major environmental disturbances; or o) Vandalism. If a delay is caused by any of the force majeure circumstances set forth above, the time period shall be extended for only the actual amount of time said party is so delayed. Further, either party claiming a delay due to an event of force majeure shall give the other party written notice of such event within three (3) business days of its occurrence or it shall be deemed to be waived.

7. Liquidated Damages: Time is of the essence to the contract. Should the Contractor fail to

complete the work within the specified time stipulated in the contract or within such extended time as may have been allowed, the Contractor shall be liable and shall pay to the Village the amount shown in the following schedule of deductions, not as a penalty but as liquidated damages, for each hour of overrun in the contract time or such extended time as may have been allowed. The liquidated damages for failure to complete the contract on time are approximate, due to the impracticality of calculating and proving actual delay costs. This schedule of deductions establishes the cost of delay to account for administration, engineering, inspection, and supervision during periods of extended and delayed performance. The costs of delay represented by this schedule are understood to be a fair and reasonable estimate of the costs that will be borne by the Village during extended and delayed performance by the Contractor of the work. The liquidated damage amount specified will accrue and be assessed until final completion of the total physical work of the contract even though the work may be substantially complete.

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The Village will deduct these liquidated damages from any monies due or to become due to the Contractor from the Village.

Deduction for Each Day of Overrun in Contract Time: $750.00 per day.

8. Ineligible Contractors or Vendors: The Contractor shall certify their review of the village debarment list found at www.oswegoil.org and to further comply with all provisions of Title 1-16-16 of the Village Code. Each proposal, bid or quotation must also include a listing of all intended subcontractors.

Bids received from any listed contractor in response to an invitation for bids shall be entered on the abstract of bids and rejected. Proposals, quotations, or offers received from any listed contractor shall not be evaluated for award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the village may, but is not required to, consider such proposals, quotations, or offers.

9. Compliance with Laws and Regulations: In connection with the performance of the work, the

Contractor shall comply with all statutes, laws, regulations, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor.

10. Contract Term: The contract will be for approximately three (3) years, beginning on the first

day of a fully executed Contract and expiring April 30, 2020. 11. Driver’s License: Before commencing work, the Contractor shall provide a copy of valid

driver’s license for each employee operating equipment in the Village. Drivers shall possess of Commercial Driver’s License with appropriate endorsements if operating equipment that requires such a license.

12. Change Orders: After a contract is awarded pursuant to the competitive bid procedures

specified herein, additional purchases or modifications may be made under the contract, or the terms of the contract may be extended, without rebidding the materials, supplies, services or equipment involved, provided that the change order: A. Is not of such a size or nature as to undermine the integrity of the original bidding

process; and B. Is germane to the original contract; and C. Does not exceed twenty percent (20%) of the contracted amount; and D. Is approved by the Board of Trustees or by the Village Administrator, or his/her designee

for change orders that are not greater than fifteen thousand dollars ($15,000.00). E. Change orders for contracts for public improvements shall be as provided by state law.

13. Construction Contracts: In addition to the bid and performance bonds set forth above, the

bidder must furnish and pay for satisfactory any other security required by law or by the specifications for this particular project. Upon receipt of the performance bond, the Village will return the bid bond to the bidder. A. The bidder must comply with all applicable laws prerequisite to doing business in the

state. B. The bidder must have a valid Federal Employer Tax Identification Number or Tax

Identification Number (for individuals). C. The bidder must provide a Statement of Compliance with provisions of the State and

Federal Equal Opportunity Employer requirements. D. The bidder must provide evidence of any professional or trade license required by law or

local ordinance for any trade or specialty area in which the Contractor is seeking a contract award. Additionally, the Contractor must disclose any suspension or revocation of such license held by the company, or of any director, officer or manager of the

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company. Any material changes to the Contractor’s status, at any time, must be reported in writing to the Village within 14 days of its occurrence. Failure to comply with this requirement is grounds for the Contractor to be deemed non-responsible.

E. The bidder must provide the name and addresses of all known Subcontractors, the general type of work to be performed by these Subcontractors and the expected amount of money that each will receive under the contract. If at any time during the term of the contract a Contractor adds or changes any Subcontractors, he or she shall promptly notify, in writing, the Village Finance Director or their designee of the names and addresses of each new or replaced Subcontractor and the general type of work to be performed.

F. The bidder must provide an affidavit indicating all incomplete work under Contractor and all pending Contractors, along with a schedule of the expected completion of each such contract.

14. Termination: The Village shall have the right at any time and for any reason (without any penalty) to terminate, in whole or in part, this Contract, provided that the Village shall provide Contractor at least ten (10) days’ prior written notice of such termination whereupon this Agreement shall automatically terminate immediately after the 11th day.

A. When this contract, or any portion hereof, is terminated or cancelled by the Village, and

the Contractor released before all items of work included in this contract have been completed, payment may be made be prorated as a percentage of completion of the actual work at contract unit prices, and no claims for loss of anticipated profits or other damages will be made and are hereby waived.

B. Termination of a contract, as stated above, will not relieve the Contractor or his/her surety of the responsibility of replacing defective work or materials.

15. Additional Items: The Village and Contractor further agree that

A. If the Prevailing Wage Act Applies: Wage Rate Requirements:

(1) The Contract shall be based upon payment by Contractor and his Subcontractor of wage rates not less than the prevailing hourly wage rate for each classification of worker engaged on the work as determined by the State of Illinois, Department of Labor.

(2) A copy of the wage determination shall be posted by the Contractor in a conspicuous place at the site of the work where it can be easily seen by the workers.

(3) The Contractor shall maintain certified time sheets and submit to the Village with final invoice.

(4) The Contractor will be required to sign a Wage Rate Requirement Certification.

B. Prevailing Wage Some or all of the work herein may be subject to the provisions of Prevailing Wage Act, 820 ILCS 130/0.01 et.seq., providing for the payment of prevailing rate wages to all laborers, workmen and mechanics engaged on work. The Contractor agrees that, prior to making any payments to its own laborers, workers, or mechanics or to any subcontractor it will determine whether it must legally pay wages in accordance with the Prevailing Wage Act, and if so legally required, pay the then-current prevailing rate of wage as determined by the Illinois Department of Labor and posted at: http//www.state.il.us/agency/idol/.

The Village may at any time inquire of the Contractor as to rates of wages being paid employees of the Contractor, and any subcontractor or material men, whereupon such information shall be promptly provided by the Contractor. The Contractor shall indemnify the Village for any and all violations of the prevailing wage laws and any rules and regulations now and hereafter issued pursuant to said laws.

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The Contractor shall insert into each subcontract and into the project specifications for each subcontract a written stipulation requiring all laborers, workers and mechanics performing work under the contract to comply with the Prevailing Wage Act and to require each subcontractor to insert into each lower-tiered contract and into the project specification for each lower tiered subcontract a similar stipulation.

C. Sexual Harassment: During the entire term of the contract, Contractor shall have in full force and effect a written Sexual Harassment Policy, which complies with the Illinois Human Rights Act (775- ILCS 5/1-101 et.seq.) including at least the following: 1) a statement on the illegality of sexual harassment; 2) the definition of sexual harassment under Illinois Law; 3) a description of sexual harassment, utilizing examples; 4) an internal complaint process, including penalties; 5) the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights (“Department”) and the Illinois Human Rights Commission (“Commission”); 6) directions on how to contact the Department and the Commission; and 7) protection against retaliation as provided by Section 6-101 of the Act.

D. Drug Free Workplace: In compliance with Illinois law, The Contractor certifies and agrees that it will provide a drug free workplace by: 1. Publishing a Statement: 2) Notifying employees that the unlawful manufacture, distribution, dispensing,

possession, or use of a controlled substance, including cannabis, is prohibited in the Contractor’s workplace.

3) Specifying the actions that will be taken against employees for violations of such prohibition.

4) Notifying the employee that, as a condition of employment on such Contract, the employee will:

5) Abide by the terms of the statement; and 6) Notify the employer of any criminal drug statute conviction for a violation occurring

in the workplace no later than five (5) days after such conviction. 7) Establishing a drug free awareness program to inform employees about: 8) The dangers of drug abuse in the workplace; 9) The Contractor’s policy for maintaining a drug free workplace; 10) Available counseling, rehabilitation, or assistance programs; and 11) Penalties imposed for drug violations. 12) Providing a copy of the Statement required by subsection (a) to each employee

engaged in the performance of the Contract and to post the Statement in a prominent place in the workplace.

13) Notifying the contracting agency within ten (10) days after receiving notice of any violations as listed above.

14) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program, by any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act.

15) Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation are required and indicating that a trained referral team is in place.

16) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.

17) The Contractor will be required to sign a Drug Free Workplace Certification.

E. Substance Abuse Prevention on Public Works Projects: Before a contractor or subcontractor commences work on a public works project as defined in 820 ILCS 130/2, the contractor or subcontractor shall have in place a written program which meets or exceeds the program requirements in the Substance Abuse Prevention on Public Works

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Projects Act, to be filed with the public body engaged in the construction of the public works and made available to the general public, for the prevention of substance abuse among its employees. The testing must be performed by a laboratory that is certified for Federal Workplace Drug Testing Programs by the Substance Abuse and Mental Health Service Administration of the U.S. Department of Health and Human Services. At a minimum, the program shall include all of the following: 1) A minimum requirement of a 9 panel urine drug test plus a test for alcohol. Testing

an employee's blood may only be used for post-accident testing, however, blood testing is not mandatory for the employer where a urine test is sufficient.

2) A prohibition against the actions or conditions specified in 820 ILCS 265/10. 3) A requirement that employees performing the work on a public works project submit

to pre-hire, random, reasonable suspicion, and post-accident drug and alcohol testing. Testing of an employee before commencing work on a public works project is not required if the employee has been participating in a random testing program during the 90 days preceding the date on which the employee commenced work on the public works project.

4) A procedure for notifying an employee who violates 820 ILCS 265/10, who tests positive for the presence of a drug in his or her system, or who refuses to submit to drug or alcohol testing as required under the program that the employee may not perform work on a public works project until the employee meets the conditions specified in subdivisions (2)(A) and (2)(B) of 820 ILCS 265/20.

F. Non-Collusion: The Contractor represents that it is not barred from bidding for this contract as a result of a violation of 720 ILCS 5/33E concerning bid rigging, rotating, kickbacks, bribery and interference with public contracts. The Contractor will be required to sign the Non-Collusion Certification.

G. Ineligible Contractors or Vendors: The Contractor shall certify their review of the village debarment list found at www.oswegoil.org and to further comply with all provisions of Title 1-16-16 of the Village Code. Each proposal, bid or quotation must also include a listing of all intended subcontractors.

Bids received from any listed contractor in response to an invitation for bids shall be entered on the abstract of bids and rejected. Proposals, quotations, or offers received from any listed contractor shall not be evaluated for award or included in the competitive range, nor shall discussions be conducted with a listed offer or during a period of ineligibility. If the period of ineligibility expires or is terminated prior to award, the village may, but is not required to, consider such proposals, quotations, or offers. The Contract shall comply with the Employment of Public Works Act (30 ILCS 570/0.01), if applicable.

H. Compliance with Laws and Regulations: In connection with the performance of the

work, the Contractor shall comply with all statutes, laws, regulations, and orders of federal, state, county, or municipal authorities which shall impose any obligation or duty upon the Contractor.

16. Indemnity and Hold Harmless Agreement: To the fullest extent permitted by law, Contractor

shall indemnify, defend, save and hold the Village, its trustees, officers, employees, agents, attorneys and lenders (collectively the “Indemnitees”) harmless from and against all loss and expense (including, but not limited to, reasonable attorney’s fees and other costs and expenses) by reason of any liability or allegation of liability, against the Indemnitees, or any of them, for damages because of property damage or bodily injury, occupational sickness or disease, including death, resulting therefrom, while performing the work or while at the site where work

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under the Contract is being conducted or elsewhere, while engaged in the performance of Work under the Contract, however such injuries may be caused, whether attributable to a breach of statutory duty or administrative regulation or otherwise, and such injuries for which liability is imputed to the Indemnitees, or any of them, or damage or injury, directly or indirectly arising or alleged to arise out of the performance of or the failure to perform the work or the failure to protect the work or the site, or the condition of the work, the site, adjoining land or driveways, or streets or alleys used in connection with the performance of the work. Without limiting the generality of the foregoing, the defense and indemnity set forth in this section includes, subject only to the limitations contained in this section, all liabilities, damages, losses, claims, demands and actions on account of bodily injury, death or property loss to an Indemnitee or to any other person or entities, whether based upon, or claimed to be based upon, statutory, contractual, tort or other liability of any Indemnitee. In addition, such defense and indemnity shall include all liabilities, damages, losses, claims, demands and actions for defamation, false arrest, malicious prosecution or any other infringement or similar rights.

The provisions of the indemnity provided for herein shall not be construed to indemnify any Indemnitee for its own negligence. To the extent not permitted by law or to eliminate or reduce any other indemnification, right or remedy which the Village is otherwise entitled to assert. This provision shall survive completion, expiration, or termination of this Agreement.

If any claim indemnified hereunder has not been settled or discharged when the work is completed, final payment of the Contract Sum shall not be due, unless and until Contractor provides a bond or other security equal to 150% of the amount of such claim in a form and substance satisfactory to the Village. In any and all claims against any Indemnitee or any of its agents or employees by any employee of Contractor, anyone directly or indirectly employed by him or anyone for whose acts he may be liable, the indemnification obligation under this Section shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor under Worker’s Compensation acts or other employees benefit acts.

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IN WITNESS WHEREOF the parties hereto have executed or caused to be executed by their duly authorized agents, this contract in DUPLICATE, each of which shall be deemed original, on the day and year first written. ______________________________________________________________________________ Village of Oswego Administrator Date Attest_________________________________ Title___________________________________ ______________________________________________________________________________ (Printed Name of Contractor) ______________________________________________________________________________ Address Date ______________________________________________________________________________ City State Zip Code ______________________________________________________________________________ Signature of Authorized Representative ______________________________________________________________________________ Title Date

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WAGE RATE REQUIREMENTS CERTIFICATION GENERAL 1. The Contract shall be based upon payment by Contractor and his Subcontractor of wage rates not less

than the prevailing hourly wage rate for each classification of worker engaged on the work as determined by the State of Illinois, Department of Labor.

2. The Prevailing Wage Law does not prohibit payment of more than the prevailing rate of wages nor

does it limit the hours of work which may be performed by any worker in any particular period of time.

3. A copy of the wage determination shall be posted by the Contractor in a conspicuous place at the site

of the work where it can be easily seen by the workers. 4. The Contractor shall maintain certified time sheets and submit to the Village with final invoice. __________________________________________________________________________ Village of Oswego Administrator Date Attest________________________________ Title _______________________________ __________________________________________________________________________ (Printed Name of Contractor) __________________________________________________________________________ Address __________________________________________________________________________

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DRUG FREE WORKPLACE CERTIFICATION

In compliance with State of Illinois Compiled Statutes, Chapter 30-580, The Contractor certifies and agrees that it will provide a drug free workplace by: Publishing a Statement: A. Notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a

controlled substance, including cannabis, is prohibited in the Contractor’s workplace. B. Specifying the actions that will be taken against employees for violations of such prohibition. C. Notifying the employee that, as a condition of employment on such Contract, the employee will:

1. Abide by the terms of the statement; and 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the

workplace no later than five (5) days after such conviction. D. Establishing a Drug Free Awareness Program to inform employees about:

1. The dangers of drug abuse in the workplace; 2. The Contractor’s policy for maintaining a drug free workplace; 3. Available counseling, rehabilitation, or assistance programs; and 4. Penalties imposed for drug violations.

E. Providing a copy of the Statement required by subsection (a) to each employee engaged in the

performance of the Contract and to post the Statement in a prominent place in the workplace. F. Notifying the contracting agency within ten (10) days after receiving notice under part (B) of

paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction.

G. Imposing a sanction on, or requiring the satisfactory participation in a Drug Abuse Assistance or

Rehabilitation Program, by any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act.

H. Assisting employees in selecting a course of action in the event drug counseling, treatment, and

rehabilitation are required and indicating that a trained referral team is in place. I. Making a good faith effort to continue to maintain a drug free workplace through implementation of

the Drug Free Workplace Act. The undersigned affirms, under penalties of perjury, that he/she is authorized to execute this certification on behalf of the designated organization. ____________________________________________________________________________ (Printed name of Contractor) ____________________________________________________________________________ Address ____________________________________________________________________________ City State Zip Code ____________________________________________________________________________ Signature of Authorized Representative ____________________________________________________________________________

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Title Date NON-COLLUSION CERTIFICATE The Undersigned Bidder is not barred from bidding for this Contract as a result of a violation of either Section 33E-3 or Section 33E-4 of Chapter 38 of the Illinois Revised Statutes concerning bid rigging, rotating, kickbacks, bribery and interference with public contracts. ___________________________________________________________________________ (Printed Name of Contractor) ___________________________________________________________________________ Address ___________________________________________________________________________ City State Zip Code ___________________________________________________________________________ Signature of Authorized Representative ___________________________________________________________________________ Title Date

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ELIGIBLE CONTRACTOR AND SUBCONTRACTOR CERTIFICATE The Undersigned Bidder is not barred from bidding for this Contract as a result of a violation of either Section 33E-3 or Section 1-19-16 of The Village Code regarding ineligible contractors. ___________________________________________________________________________ (Printed Name of Contractor) ___________________________________________________________________________ Address ___________________________________________________________________________ City State Zip Code ___________________________________________________________________________ Signature of Authorized Representative ___________________________________________________________________________ Title Date

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STATE AND FEDERAL EQUAL OPPORTUNITY EMPLOYER CERTIFICATE The Undersigned Bidder agrees to comply with all State and Federal Equal Opportunity Employer laws. ___________________________________________________________________________ (Printed Name of Contractor) ___________________________________________________________________________ Address ___________________________________________________________________________ City State Zip Code ___________________________________________________________________________ Signature of Authorized Representative ___________________________________________________________________________ Title Date

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REFERENCES

VILLAGE OF OSWEGO General Information, list below current business references for whom you have performed work similar to that required by this proposal. Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code:__________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________ Business: _______________________________________________________ Address: ________________________________________________________ City, State, Zip Code: __________________________________________ Telephone Number: _______________________________________________ Contact Person: _________________________________________________ Dates of Service: _______________________________________________

If additional sheets are needed, please make copies.

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SUBCONTRACTORS

VILLAGE OF OSWEGO Provide the name, contact information, and value of work for each and every subcontractor which will be employed on this project. Subcontractor No. 1: _______________________________________________

Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________

Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________

Subcontractor No. 2: _______________________________________________

Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________

Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________

Subcontractor No. 3: _______________________________________________

Address: ________________________________________________________ City, State, Zip Code:______________________________________________ Telephone Number: _______________________________________________

Value of Work Subcontracted: _______________________________________ Nature of Work Subcontracted: _______________________________________

If additional sheets are needed, please make copies.

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EQUIPMENT LIST

VILLAGE OF OSWEGO

Name Make Model Year Use

If additional sheets are needed, please make copies.

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BID SHEET The prices stated in this proposal are guaranteed for 45 days from the date of hereof and if awarded within that period, we agree to complete the work covered by this Proposal at said prices.

Lump Sum Price per Full Cycle (May, August & November):

2017:

June $___________________________

August $___________________________

November $___________________________

2018:

May $___________________________

August $___________________________

November $___________________________

2019:

May $___________________________

August $___________________________

November $___________________________

Hourly rate for Special Events/Emergency Sweeping:

2017 $___________________________(per hour)

2018 $___________________________(per hour)

2019 $___________________________(per hour)

Itemized Miscellaneous Costs:

2017 $___________________________

2018 $___________________________

2019 $___________________________

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BID SHEET SIGNATURE

PRINTED NAME _____________________________________

SIGNED ______________________________________

TITLE ________________________________________

COMPANY ___________________________________

DATE ___________________

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CONTRACTOR BID AGREEMENT TO: Village of Oswego 100 Parker’s Mill Oswego, IL. 60543 The undersigned bidder, in compliance with your advertisement for bids for work as specified, and related documents prepared by or at the direction of the Village of Oswego, Owner, and being familiar with all conditions surrounding the work, including availability of labor and material, does hereby propose to furnish materials, labor, equipment and services and pay for same and shall perform all work required for the completion of the Project, in accordance with the Contract documents and at the price provided. Bidder certifies this bid to be for the project described in the Instruction to Bidders document and to be in accordance with plans, specifications and Contract documents, including the invitation for bids. In no event shall any delays or extensions of time be construed as cause or justification for payment of extra compensation to the Contractor. Any claims for an increase of the Contract time shall be made in writing to the Village within seven (7) days of the cause. Signed: ____________________________________________ Print Name: ____________________________________________ Title: ____________________________________________ Company Name: ___________________________________________ Date: ____________________

Page 33: REQUESTS FOR PROPOSAL STREET SWEEPING THROUGHOUT … · street sweeping throughout the village (see map). Bidders must completely familiarize themselves with the specifications in

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W 12

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WalnutCreekLn

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Hampton Rd

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Silver Charm

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ClaridgeLn

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Roth Rd

Hill Ave

Georg

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Douglas Rd

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Hack

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Partri

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Pickfo

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PaddockSt

Greenfield Rd

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Seele

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Cheshire Ln

GreenbriarRd

Steph

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Sund

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Grand Pointe Trl

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Simon

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Stewart Rd

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Badg

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Horsemen Trl

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York Dr

Silver Sprin

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Douglas Rd

OtterWay

Otter

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Anna

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Polk St

Riverv

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Hillston

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Lauri

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Liszk

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Oxford Ct

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ll

Dr

PrestonLn

Diamon

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ChathamPl

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Galena Rd

HawleyDr

C ol umbu

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Whitney Way

OakCreekDr

NorwayPl

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ValentineWay

Burr

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Stone

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Dr

HubbardWay

Foxta

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Blue H

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Dr

Eastfield Rd

Some

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d

Blue H

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r

SchmidtLn

Cebold Dr

Sher wi ck

Rd

Gilmore Rd

KirklandCir

Kirkla

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Schlapp Rd

Rive

rwo

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Royce Dr

Ogden FallsBlvd

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ss

Pkwy

Colch

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Dr

South

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Stree

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2nd S

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Adam

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Addis

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Alex C

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Allian

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Ct

Ames

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Amhe

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Amsto

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Anch

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Ando

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Antie

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tAp

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Ash G

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Ashc

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Ashle

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Ashle

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Aubu

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Barto

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Baum

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Beav

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Beav

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Bloom

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Bloss

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Blue H

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Blue R

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hann

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Brad

ford C

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Brigh

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Broo

k Ct

Broo

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Dr

Buck

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Buck

land D

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Buck

tail D

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Buell

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Burch

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Burgu

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lumet

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Cante

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CtCa

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Cree

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Cany

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Carlis

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Carlto

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Carna

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Carpe

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Ct

Casc

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Caym

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Cebo

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Cente

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Centu

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Centu

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Cham

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Charl

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Chate

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Cherr

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Ches

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Ches

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Ches

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Ches

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Ches

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Chipm

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Chris

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Churc

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Club H

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Colch

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Dr

Cole

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Collin

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Colon

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Colum

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Conc

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tCo

ncord

Dr

Conw

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Cooli

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lCo

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Cotto

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Coyo

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Cran

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Cres

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Dr

Cres

twoo

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Crev

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Croft

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tCr

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Croth

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Crys

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Dolor

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Dores

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Dores

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Doug

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Durha

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Dylan

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E Eagle

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Eastw

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LnEb

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Everg

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Fairw

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Fana

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Farm

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Farm

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Fores

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Fores

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Foste

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Fox C

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Fox H

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Foxta

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Guilfo

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H Hack

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Half R

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Hamp

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Harbo

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Harla

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Harris

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Hartfo

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Harve

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Have

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Highv

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Hillcr

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Hobb

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Holly

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Hoov

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tSo

merse

t Rd

Sono

ra Dr

South

bury

Blvd

South

erlan

d Dr

Spark

le Ct

Spen

cer L

nSp

ires D

rSp

ringb

rook T

rlSp

ringd

ale C

tSp

ringd

ale R

dSp

ruce S

tSt

Georg

e Ln

Statio

n Dr

Steep

lchas

e Blvd

Steph

ens R

dSti

llwate

r Ct

Stone

Gate

Dr

Stone

hill R

dSto

nelei

gh Ln

Stone

mill L

nSto

newa

ter Ln

Stratf

ord R

dSu

dbury

Cir

Suffie

ld Ct

Summ

erlin

DrSu

ndow

n Ln

Suns

hine C

tSu

rrey R

dT Ta

ft Dr

Tallg

rass L

nTe

alwoo

d Rd

Temp

leton

Dr

Terra

ce C

tTe

rrace

LnTe

wksb

ury C

irTe

wksb

ury C

tTh

eodo

re Dr

Thorn

bury

CtTh

ornbu

ry Dr

Timbe

r Ct

Toma

hawk

Trl

Torrin

gton C

tTo

wns X

ingTo

wnse

nd D

rTre

asure

Dr

Truma

n Dr

Turtle

Cree

k Ct

Turtle

Cree

k Dr

Tusc

any T

rlTy

ler St

U US R

oute

30US

Rou

te 34

V Valen

tine W

ayVa

n Bure

n St

Verno

n Dr

Versa

illes P

kwy

Vicks

burg

LnVic

toria

LnVil

lage C

enter

Pkwy

Vinca

LnVis

ta Dr

W Walnu

t Cree

k Ln

Wash

ington

StWa

terbu

ry Cir

Water

ford D

rWa

ubon

see C

irWa

ubon

see C

ircle

CtWa

yside

Ct

Weav

er Ct

Weav

er St

Wemb

ley R

dWe

st Dr

West

End C

tWe

stford

PlWe

stleig

h Ct

Westm

inster

Ct

White

Oak

Dr

White

Owl

LnWh

ite Pi

nes C

tWh

ite Pi

nes L

nWh

itetai

l Xing

White

water

LnWh

itney

Way

Wies

brook

Dr

Willin

gton W

ayWi

lloww

ood D

rWi

lmett

e Ave

Wilm

ore D

rWi

lson C

reek C

irWi

lson P

lWi

lton C

tWi

ndcre

st Dr

Wind

ing C

reek R

dWi

ndso

r Dr

Wing

ate C

tWi

ngate

Dr

Winro

ck R

dWi

nthrop

Dr

Wolf R

dWo

lfs C

rossin

g Rd

Wollm

ington

Dr

Wolve

rine D

rWo

odbin

e Ct

Wood

chuc

k Trl

Wood

ford R

dWo

odlan

d Way

Wooll

ey R

dWy

ndha

m Dr

Y Yead

on D

rYo

akum

Blvd

York

Dr

The r

eque

sted m

ap w

ill be

crea

ted fo

r stud

y purp

oses

only.

Pleas

e refe

r to th

e offic

ial re

corde

d plat

s or d

eeds

for t

he ac

tual le

gal d

escri

ption

s and

prop

erty d

imen

sions

. No l

iability

is as

sume

d for

the ac

curac

y of

the da

ta de

linea

ted h

erein,

eith

er ex

press

ed o

r impli

ed b

y the

Villa

ge o

f Osw

ego

or its

emp

loyee

s. Th

is wo

rk is

protec

ted b

y the

Unit

ed S

tates

Cop

yrigh

t Act

of 19

76 (1

7 U.

S.C.

Sec

101

et se

q). Y

ou ar

e not

perm

itted t

o use

and/o

r rep

roduc

e any

part o

f a co

pyrig

hted w

ork of

the V

illage

of O

sweg

o in v

iolati

on of

Fede

ral C

opyri

ght L

aw. D

oing s

o may

resu

lt in p

rosec

ution

unde

r suc

h law

. If y

ou w

ish to

use p

ropert

y in

which

the V

illage

of O

sweg

o own

s a co

pyrig

ht, yo

u mus

t obta

in wr

itten p

ermiss

ion th

rough

the C

ommu

nity D

evelo

pmen

t Dep

artme

nt in

the Vi

llage

of O

sweg

o, loc

ated a

t 100

Parke

rs Mi

ll, Os

wego

, Illin

ois 60

543.

60 189

100

77 80 64 13 33 45 54 100

28 17 119

119

99 25 141

28 54 45 36 49 74 74 118

67 74 56 119

119

77 43 46 41 64 41 13 65 58 58 69 43 178

29 35 65 21 56 44 28 58 57 78 78 32 65 52 45 77 75 26 47 54 159

27 39 40 99 100

116

116

140

33 33 48 162

42 58 32 62 48 26 80 118

13 28 97 33 27 44 43 14 99 31 14 53 141

39 94 94 41 38 82 57 158

98 141

140

14 100

80 19 19 64 117

117

117

116

159

97 45 36 45 27 26 43 95 59 41 67 52 76 65 40 72 28 117

28 142

75

66 100

18 62 61 141

77 57 189

33 117

96 62 62 44 26 64 118

117

75 26 58 57 55 14 26 80 139

141

156

40 40 21 21 19 75 30 120

120

57 35 156

58 59 72 99 98 27 178

27 26 45 44 76 140

34 43 26 36 118

117

66 54 119

58 80 13 97 52 19 40 56 97 119

119

13 96 18 27 100

33 178

29 43 19 66 58 72 57 72 72 34 60 77 60 80 13 13 57 174

29 19 97 40 64 13 39 43 43 14 65 46 97 95 53 69 59 57 156

161

174

45 64 77 35 96 50 21 26 78 35 56 65 60 29 178

17 75 35 13

72 72 78 19 21 46 46 26 58 57 119

98 26 141

19 178

34 161

80 27 15 41 35 77 13 34 54 53 79 55 13 118

118

120

120

30 94 94 97 97 58 18 26 26 72 72 55 49 57 28 40 159

158

13 49 35 28 57 96 120

189

117

78 77 78 77 65 27 27 97 63 120

72 72 65 82 15 13 29 41 32 57 46 41 35 58 79 13 98 97 36 62 96 158

41 49 54 42 58 72 97 40 35 119

119

80 97 60 13 97 60 50 34 45 36 19 58 96 60 38 77 50 15 33 40 80 80 97 42 45 49 27 17 118

41 47 54 13

21 21 66 158

34 55 13 21 29 54 49 57 157

59 35 46 77 179

140

55 141

80 189

47 77 43 96 96 74 61 44 156

94 60 60 73 17 94 26 162

60 22 75 189

39 57 14 29 96 64 78 52 76 58 97 97 61 45 13 78 96 79 44 49 55 118

117

55 119

99 74 67 47 78 28 81 58 118

46 178

97 97 49 75 54 80 62 33 34 42 28 80 49 31 50 16 57 99 135

21 174

30 30 41 54 44 67 59 59 58 59 75 73 73 19 79 61 26 57 116

67 36 60 25 78 21 117

47 117

27 26 159

13 66 44 44 54 26

120

46 176

99 79 29 41 36 43 61 41 42 28 49 99 43 13 80 159

50 142

49 30 99 13 75 40 56 49 160

59 78 79 46 46 57 28 140

80 18 94 34 28 58 174

13 98 116

116

62 62 99 62 62 156

189

80 13 52 33 57 19 19 38 77 13 17 70 77 15 48 53 28 13 119

118

74 58 33 45 45 45 179

159

159

28 75 96 120

26 14 74 39 118

118

58 57 28 13 62 56 98 65 36 77 80 61 156

117

18 34 28 80 62 70 46 39 67 39 50 119

99 27 44 49 42

00.5

10.2

5

Miles

¯Da

te Cr

eated

: 3/9/

2017