Request for Proposal RFP17-1638

SUBJECT:

Install Boiler Bypass

DATE OF ISSUE: July 20, 2017

TO RESPOND BY: August 9, 2017 @ 1400 Hours (2:00 PM Pacific Time)

RESPOND TO: Leslie Burke, Purchasing Agent Purchasing Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9

SIGNATURE AT ISSUE:

An optional site meeting will be held on Thursday, July 27, 2017 at 2:30 p.m.

Proponents are to meet in the Contracts & Supply Chain Management (Purchasing)

Office, Room 1085 of the Charles J McCaffray Hall (Administration Building).

RECEIPT CONFIRMATION FORM

REQUEST FOR PROPOSAL

RFP17-1638

____________________

Please complete this form and e-mail to: Purchasing Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9 Attn: Leslie Burke, Purchasing Agent E-mail: purchasing@unbc.ca

Failure to return this form may result in no further communication regarding this

Request for Proposal.

COMPANY NAME:

ADDRESS:

CITY: PROV: POSTAL CODE:

CONTACT PERSON:

CONTACT CONTACT TELEPHONE: FAX:

EMAIL:

I have received a copy of the above noted Request for Proposal. ______ Yes, I intend to respond to this Request for Proposal.

______ No, I will not be responding.

UNIVERSITY OF NORTHERN BRITISH COLUMBIA REQUEST FOR PROPOSAL

RFP17-1638 ___________________

1.0 INFORMATION AND INSTRUCTIONS

1.1 PURPOSE

The University of Northern British Columbia, hereinafter referred to as the “University” or “UNBC” is in the final stages of selecting a good Contractor to provide mechanical and piping services to install a bypass line on the Power Plant

primary heating loop as listed herein. This Request for Proposal states the instructions for submitting Proposals, and the procedure and criteria by which a Contractor will be selected. All Proponents wishing to submit a proposal are invited to attend the optional Site Meeting on Thursday, July 27, 2017. Proponents are asked to meet at 2:20pm in the Contracts & Supply Chain Management (Purchasing) department Room 1085 of the Charles J McCaffray Hall (Administration building) on the UNBC campus with the optional Site Meeting scheduled to commence at 2:30pm. Proponents are expected to have reviewed this Request for Proposal prior to attending the optional Site Meeting.

The site meeting will be approximately 30 minutes in length.

1.2 DEFINITIONS

Hereinafter, each company receiving this Request for Proposal is referred to as a “Proponent”. A Proponent’s submission in response to the Request for Proposal is referred to as a “Proposal”. The successful Proposal and the company whose Proposal is awarded is referred to as the “Contractor”.

1.3 ISSUING OFFICE

University of Northern British Columbia Purchasing Department 3333 University Way Prince George, BC V2N 4Z9 Attention: Leslie Burke, Purchasing Agent

1.4 KEY DATES

Listed are the important events and the target dates and times by which the events are expected to be completed by unless stated as a must be completed by elsewhere in this document:

A. Issue of Request for Proposal July 20, 2017 B. Return Receipt Confirmation Form immediately C. Optional Site Visit 2:30pm July 27, 2017 D. Proponent’s Inquiries, up to the end of August 1, 2017 E. University’s Answers, up to the end of August 3, 2017 F. Due Date for Submission of Proposals August 9, 2017 G. Contract Start Date, if any, anticipated for August 24, 2017

1.5 CLOSING DATE AND TIME

Proposals, signed by the Proponent’s authorized representative, must be received by the Issuing Office, not later than 2:00 PM (1400 Hours) Pacific Time, August 9, 2017.

The University will not accept submissions of any Proposals after the closing

date and time. Any submissions received after the closing date and time shall

be considered disqualified and may be returned unopened to the Proponent

who submitted the RFP. Under no circumstances, regardless of weather

conditions, transportation delays, or any other circumstances, will late

submissions be accepted.

1.6 PROPOSAL SUBMISSION

Proposal MUST be submitted using the following method: The Proponent’s proposal is to be uploaded at:

https://unbc.bonfirehub.ca/opportunities/10019

It is strongly recommend that you give yourself sufficient time and at least TWO

(2) hours before Closing Time to begin the uploading process and to finalize your submission. File size limit is 100mb. Multiple files can be uploaded if exceeding this limit. When using Bonfire, each item of Requested Information is instantly sealed and will only be visible by the University after the Closing Time. Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed. You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission. Minimum system requirements: Internet Explorer 8/9/10+, Google Chrome, or Mozilla Firefox. Javascript must be enabled. If assistance is required during the upload, contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit the help forum at https://bonfirehub.zendesk.com/hc

Hard Copy, Faxed or E-mailed proposal submissions will NOT be accepted.

THE SIGNATURE PAGE, SCHEDULE III MUST BE SIGNED AND ALL

INFORMATION MUST BE RECEIVED PRIOR TO THE CLOSING DATE AND

TIME.

For any and all Proposals, the University accepts no responsibility for non-receipt and delays in receipt caused by facsimile transmission and reception problems, equipment failure, or any other similar cause. Proposals will be opened after the Closing Time at the office of Purchasing and Contracts, University of Northern British Columbia, Room 1085, 3333 University Way, Prince George, BC V2N 4Z9. Proponents are invited to attend the Proposal Opening. Only the names of the Proponents will be disclosed by the University of Northern British Columbia and only to the Proponents in attendance.

Proponents may not make modifications to their Proposals after the closing date and time, except as may be allowed by the University pursuant to Section 1.10.

Amendments to a RFP may be done in Bonfire. Amendments must be received prior to the Closing Date and Time to be considered. UNBC assumes no responsibilities

and the Proponent assumes ALL risks for revisions. The resubmitted original or revised submission must be received by the Office of the Contract & Supply Chain Management Department prior to the Proposal closing. The University accepts no responsibility for non-receipt and delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. SECTIONS 1.0, 2.0, and 3.0, SCHEDULES, addenda, appendices, specifications, terms and conditions, and any attachments hereto shall become part of any contract entered into between the successful proponent and the University of Northern British Columbia. Proposals which contain qualifying conditions may be disqualified or rejected. The University may reproduce any of the Proponent’s Proposal and supporting documents for internal use or for any other purpose required by law. The University will not be obligated in any way by the Proponent’s Proposal. The University will not return any of the Proponent’s Proposal and supporting documents to the Proponent.

1.7 PROPOSAL COSTS

The Proponent has the sole responsibility for any costs associated with preparing and submitting its Proposal in response to the Request for Proposal.

In no event will the University be responsible for the costs of preparation or submission of any Proposal.

1.8 IRREVOCABLE OFFER

Proposals submitted to the University shall constitute a valid and irrevocable offer which is open for acceptance by the University from and after submission until the expiration of the 60th day following the Closing Date specified in Section 1.5.

The University reserves the right to accept the Proposal, which it deems most advantageous, and the right to reject any or all Proposals.

The University will not be liable under any contract in connection with this Request for Proposal, or the submission of Proposal, unless and until the University has accepted one or more Proposals.

1.9 INQUIRIES AND CHANGES

All inquiries with respect to this RFP MUST be submitted in writing and e-mailed by the end of August 1, 2017 to: purchasing@unbc.ca subject: RFP17-1638 If e-mailing questions, use the RFP number in the subject. The questions received in this format and before the deadline along with the answers from the University of Northern British Columbia will be issued no later than August 3, 2017 in written form as an addendum. All Addendums will be posted on the UNBC Contracts & Supply Chain Management (Purchasing) website listed as “Active Tenders & RFP’s”. In the event the University’s server is not available, or for any other situation the University deems reasonable, then the addendums will be emailed to all parties registered as having returned the Receipt Confirmation Form.

Any Proponent who does not submit the RECEIPT CONFIRMATION may not be

sent any amendments or addenda.

It is the responsibility of each Proponent to inquire about and clarify any requirements of this Request for Proposal which are not understood.

The University of Northern British Columbia shall not be responsible for, and the Proponent shall not rely upon, any instructions or information given to any Proponent other than in writing in accordance with the requirements of the Request for Proposal.

The RFP is not to be discussed with any other University of Northern British Columbia employee except at the direction of the Purchasing Agent. Failure to do so could result in the rejection of the proposal.

Proponents must obtain their own information on all matters and things that may in any way influence them in making their Proposal and fixing prices.

Proponents must satisfy themselves in all respects as to the risks and obligations to be undertaken by them.

If a Proponent discovers any inconsistency, discrepancy, ambiguity, errors, or omissions in this Request for Proposal it must notify the University immediately in writing.

The University may, at any time, make and stipulate changes to this Request for Proposal.

The University may provide additional information, clarification or modification by written addenda. All addenda shall be incorporated into and become part of the Request for Proposal. The University shall not be bound by oral or other informal explanations or clarifications not contained in written addenda.

1.10 SELECTION PROCESS

Because the University bases any decision to award on the Proposals submitted, Proponents should include all requirements, terms or conditions it may have in their Proposal, and should not assume that any opportunity will exist to add such matters after the Proposal is submitted. If the University determines, in its sole discretion, that one or more Proponent is clearly more highly qualified than the others under consideration, it may decide to award directly to that Proponent. The University reserves the right, at its sole discretion, to negotiate with any Proponent as it sees fit, or with another Proponent or Proponents concurrently. In no event will the University be required to offer any modified terms to any other Proponent. The University shall incur no liability to any other Proponent as a result of such negotiations or modifications.

1.11 WITHDRAWAL OF PROPOSAL

Proposals may be withdrawn through Bonfire, provided such withdrawal is done prior to the Proposal closing date and time.

1.12 BASIS OF SELECTION

The University will not necessarily accept the lowest price or any Proposal. Any implication that the lowest or any Proposal will be accepted is hereby expressly negated.

The University will not be limited as to its criteria for evaluation of Proposals. The University may take into account whatever criteria and considerations it wishes to.

These may include: 1.12.1 Any features or advantages which are unique to the Proponent’s Proposal,

which the University has not listed in Attachment A.

1.12.2 The Proponent’s relevant experience, qualifications and success in providing a service of the type described in Attachment A.

1.12.3 The Proponent’s price. 1.12.4 The quality of the Proposal, specifically: Proposals shall be prepared in a

straight forward manner, and shall describe the Proponent’s offering(s) in a format that is reasonably consistent, comprehensible, and appropriate to the purpose.

1.12.5 The Proponent’s references from institutions/organizations which are

comparable to the University.

1.12.6 The contractual terms proposed by the Contractor which would govern any contractual relationship with the University.

1.13 RIGHT TO REJECT

UNBC reserves the right to reject any or all proposals and to accept any proposal it considers advantageous. Any Proposal may not necessarily be accepted if UNBC determines, at its sole discretion and after appropriate investigation and evaluation, that the proposal is to be cancelled.

1.14 CONTRACTUAL OBLIGATION

Mandatory Contractual Provisions (Mandatory Provisions) that will govern any subsequent contract issue are outlined in this Request for Proposal. The Proponent’s Proposal is automatically deemed to include the Proponent’s agreement to the Mandatory Provisions unless the Proponent expressly and specifically provides otherwise in its Proposal.

Mandatory Provisions are listed in Section 3.0. The Proponent may not modify any Mandatory Provisions in its Proposal. If the Proponent has any Mandatory Provision or wished to incorporate or use any Proponent standard terms and conditions, the Proponent shall append such materials to its Proposal and indicate thereon such Mandatory Provisions. The Proponent’s Mandatory Provisions will also be considered as part of the selection process.

1.15 CONTRACT PROVISIONS BY REFERENCE

The University’s acceptance of the Proponent’s Proposal by issuance of a University Service Contract shall create a contract between the University and such Proponent containing all specifications, terms and conditions in the Proposal except

as amended in the Service Contract. Any exceptions taken by the Proponent which are not included in the Service Contract will not form part of the contract.

In the event of a conflict between the terms and conditions of the Request for Proposal and information submitted by a Proponent, the terms and conditions of this Request for Proposal and the Service Contract will govern.

1.16 CONFIDENTIALITY

The Proponent acknowledges that the University is a public body subject to the Freedom of Information and Protection of Privacy Act (the Act). The Proponent shall review the Act and determine the categories of records which are exempted from disclosure under the Act. The Proponent shall clearly mark “Confidential” all information regarding the items and conditions, financial and/or technical aspects of the Proponent’s Proposal, which in the Proponent’s opinion are of a proprietary or confidential nature at the relevant item or page.

If the University receives a request for information under the Act which includes information provided by the Proponent, the University will give the Proponent notice of such request and the Proponent will respond to such notice within 20 days or less. If the Proponent does not respond to the notice from the University, the University will proceed to process the request for information. The University shall use all reasonable efforts to hold all information marked “Confidential” by the Proponent in strict confidence but shall not be liable for any inadvertent disclosure.

If the University’s response to a request under the Act is appealed to the Office of the Information and Privacy Commissioner, the Proponent shall have the burden of proof per section 57 (3) of the Act. The Proponent shall be responsible for all costs related to its confidentiality requirements.

If the University declares and marks certain information about the University to be received by the Proponent as “Confidential”, the Proponent must not disclose such “Confidential” information to any third parties unless authorized to do so in writing by the University.

The Proponent and The University agree that the reciprocal obligations of confidentiality will survive the termination of any contract that might arise between the parties.

1.17 REFERENCES:

Proponents may submit references with their Proposal. If not included with the Proposal, they may be requested to do so upon evaluation of the Proposal. A time limit to submit may be given for the requested references. Proponents must include in Schedule IV of their Proposal details of clients who have contracted related services to that which is being proposed.

Include client’s company name, contact name, contact phone number and e-mail, description of services, estimated date of term of services.

2.0 SUBMISSION OF PROPOSAL

2.1 COSTS

All prices must be quoted duty exempt and taxes excluded. Each Proponent shall provide separate prices for: 2.1.1 Any charges not specified in the above which will or may be invoiced to the

University by the Proponent in performing the work proposed. In addition, the Proponent shall clearly indicate any known possibility for unanticipated charges to the University, other than the Proponent’s charges specified in its Proposal, as well as make any suggestions for cost savings in any area.

2.1.2 All equipment, materials, and supplies must be supplied by the proponent,

unless otherwise specified and if to be charged to the University, must be included in the proposal price.

3.0 MANDATORY CONTRACTUAL PROVISIONS

The following terms and conditions are mandatory and shall be deemed to be incorporated.

3.1 THE UNIVERSITY’S AUTHORIZED REPRESENTATIVES

The only persons who are or shall be authorized to speak or act for the University in any way with respect to any contract resulting from this Request for Proposal are those whose positions or names will be specifically designated.

It is hereby declared and agreed by the Proponent that all the information in the Proposal submitted to the University by the Proponent has been prepared on the basis of its own knowledge of the nature of the work to be performed or of the goods to be supplied, the location, quality, and character of the equipment and facilities needed, as well as general and local conditions and all other such matters which can affect the Proponent’s performance under any Agreement between the parties that might result from the Proponent’s Proposal.

The Proponent further agrees that it does not rely upon any information given or statements made by representatives of the University with regard to the Proponent’s Proposal or work to be performed.

3.2 AMENDMENTS

No amendment of a contract resulting from this proposal process shall be effective unless it is reduced to writing and executed by the University’s Contract Administrator and by the individual signing the Proponent’s Proposal.

3.3 NOTICES

All notices provided hereunder shall be given in writing and delivered in person, by facsimile, by courier or by registered or certified mail, return receipt requested addressed as follows: If to the University: Contracts and Supply Chain Management University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9 Fax No. (250) 960-5507

The person signing the Proponent’s Proposal in response to the University’s Request for Proposal, at the Proponent’s address indicated in such Proposal; or to such other person or address as either may designate for itself in writing and provide to the other. Notice shall be deemed given when delivered the third business day following the day such notice is deposited in the mail, or upon facsimile transmission. In the event of any interruption in the ordinary postal service, any such notice shall be delivered or sent by facsimile transmission and not mailed.

3.4 INDEMNITY

Notwithstanding the providing of insurance coverage by the University the Contractor shall hereby agree to indemnify and save harmless the University, its successor(s), assign(s) and authorized representative(s) and each of them from and against losses, claims, damages, actions and causes of action (collectively referred to as “Claims”) that the University may sustain, incur, suffer or be put to at any time either before or after the expiration or termination of this Agreement, that arises out of errors, omissions or negligent acts of the Contractor or their subcontractors, servants, agents, or employees under this Agreement, excepting always that this indemnity does not apply to the extent, if any, to which the Claims are caused by errors, omissions or the negligent acts of the University, its other contractors, assigns and authorized representations or any other person.

3.5 INSURANCE

The Contractor is required to carry insurance as outlined in Appendix "I", Insurance

Requirements, attached hereto and forming a part hereof. The Contractor must supply proof of the aforementioned insurance coverage before commencing the work and before any payments will be made by the University to the Contractor.

3.5.1 OTHER INSURANCE

The Contractor shall provide, maintain and pay for any additional

insurance required to be provided by law, or which he considers necessary to cover risks not otherwise covered by insurance specified in the Contract Documents.

3.6 WORKERS’ COMPENSATION The contractor shall carry full employee liability insurance for the whole of the work in

accordance with the Worker's Compensation Act.

The Proponent with whom the University wishes to contract warrants and represents that it shall comply with the relevant Workers’ Compensation Board requirements.

The contractor is responsible for complying with Workers Compensation Board and the Ministry of Labour laws, policies and procedures. The presence or risk of hazards to the health or safety of people in the vicinity of the work must be identified and actions must be taken to protect workers and other persons from such hazards.

3.7 APPLICABLE REGULATIONS

All equipment provided shall comply with all applicable provincial and federal regulations. This Agreement does not operate as a permit, license, approval or other statutory authority which the Contractor may be required to obtain from the Province or any of its agencies in order to provide the Services.

3.8 GOVERNING LAW

Any contract resulting from this Request for Proposal shall be governed by and interpreted in accordance with the laws of The Province of British Columbia.

3.9 ASSIGNMENT AND SUBCONTRACTING

Any agreement made as a result of this Request for Proposal may not be assigned or transferred by either party to such agreement without the prior written approval of the University.

The Contractor will not without the prior written consent of the University:

a) assign, either directly or indirectly, this Agreement or any right of the Contractor under this Agreement;

b) subcontract any obligation of the Contractor under this Agreement; or c) without being released from any of its responsibilities hereunder, assign the

contract to any affiliate or wholly-owned subsidiary of Contractor.

No subcontract entered into by the Contractor will relieve the Contractor from any of these obligations under this Agreement or impose any obligation or liability upon the

University to any such subcontractor. The Contractor shall require all sub-contractors to be bound by the same terms and conditions as provided for in the Contract between the Contractor and the University.

3.10 INDEPENDENT CONTRACTOR

3.10.1 The Contractor will be an independent contractor and not the servant, employee or agent of the University. 3.10.2 The Contractor will not in any manner whatsoever commit or purport to commit the University to the payment of any money to any person, firm or corporation. 3.10.3 The University may, from time to time, give such instructions to the Contractor as it considers necessary in connection with the provision of the Services but the Contractor will not be subject to the control of the University in respect of the manner in which such instructions are carried out. 3.10.4 The contractor shall have complete control of the Work and shall effectively

direct and supervise the Work so as to ensure conformance with the Contract documents. The contractor shall be solely responsible for safety at the Place of the Work and for compliance with the rules, regulations and practices required by safety legislation, including full compliance with all Workplace Hazardous Materials Information Systems (WHMIS) regulations.

3.10.5 All work on campus is to be coordinated with the UNBC Assistant Chief

Engineer, or his designate. Forty-eight (48) hours prior to the commencement of work, the Contractor will need to fill out a Work Permit available through the University’s Facilities department.

3.11 CONFLICT

The Contractor will not perform a service for or provide advice to any person, firm or corporation where the performance of the service or the provision of the advice may or does, in the reasonable opinion of the University, give rise to a conflict of interest between the obligations of the Contractor to the University under this Agreement and the obligations of the contractor to such other person, firm or corporation.

3.12 REJECTED WORK

3.12.1 Defective work, whether the result of poor workmanship, use of defective products, or damage through carelessness or other act or omission of the successful contractor and whether incorporated in the Work or not, which has been rejected by UNBC as failing to conform to the Contract Documents shall be removed promptly from UNBC by the successful contractor and replaced or re-executed promptly in accordance with the Contract Documents at the successful contractor's expense.

3.12.2 If, in the opinion of UNBC, it is not expedient to correct defective work or work not performed in accordance with the Contract Documents, UNBC may deduct from the monies otherwise due to the successful contractor the difference in value between the work as performed and that called for by the Contract Documents. The amount which will be deducted will be determined in the first instance by UNBC.

3.13 CHANGES IN THE SCOPE OF WORK

Prior to the commencement of the services, the University reserves the right without

invalidating the contract to make changes by altering, adding to, or deducting from the work. All such work shall be executed under the conditions of the contract. Any changes in the work must be initiated by written order and the contract sum will be adjusted as follows:

3.13.1 The Contract sum adjustments shall be made on the basis of the prices as

agreed to by both parties. All changes in the work must be authorized in writing by the Director of Facilities Management or designate with the Contract sum adjustments confirmed by the UNBC Contracts & Supply Chain Management in the form of an addendum.

3.13.2 The Value of a change shall be determined in one or more of the following

methods:

a) by estimate and acceptance in a lump sum; b) by unit prices set out in the Contract; and/or c) by cost and a fixed or percentage fee. 3.13.3 The value of work performed in the change shall be included for payment with

the regular invoice for payment. 3.14 TERMINATION BY THE UNIVERSITY

Time is of the essence in any contract resulting from this proposal. The University

reserves the right to invoke all available remedies for non-performance. Periods of performance may be extended at the discretion of the University Purchasing Agent or Contract Administrator if agreed to in writing by both parties.

The Agreement resulting from this proposal may be terminated in whole or in part by

the University on immediate notice to the Contractor without further obligation: 3.15.2 if the Contractor defaults in the performance or observance of any term or

condition of this Agreement and in each case such default remains unremedied for a period of TWENTY-FOUR (24) hours after notice from the University, or in the case of a default which cannot reasonably be remedied within such period, the Contractor fails to take immediately and diligently carry out, steps to remedy such default in accordance with instructions of the University.

3.15 TERMINATION BY EITHER PARTY This Agreement may be terminated by either party, on seven (7) days written notice to the other.

3.16 CONSEQUENCES OF TERMINATION If this Agreement is terminated as herein provided, the following provisions shall apply:

3.12.1 The Contractor shall cease forthwith the provision of Service and all its operations at the University under this Agreement;

3.12.2 The University shall pay to the Contractor the amounts due to the Contractor

(if any)

3.17 FORCE MAJEURE

The University shall not be liable for any damage, breach of contract, or breach of covenant contained in this contract, due to causes beyond control of the University, and in particular, (but not so as to restrict the generality of the foregoing) it shall not be liable for damages or breach caused by act of God, acts of military or civil authorities, war, riot or civil disobedience, fire, explosion, strikes, lock outs or other labour unrest, including picketing, (whether lawful or not), nor shall it be liable for damages or breaches of covenant or contract caused by its being unable to obtain

labour, materials, or facilities, and the University shall not, in any event, under any circumstances whatever, be liable for consequential damage or special damages to any person arising by reason of any of the aforesaid matters.

It is further expressly agreed by the parties that should legislation and/or budgetary

direction of the Ministry of Advanced Education or Ministry of Finance or other duly constituted governmental authority adversely affect either party to this Agreement so as to frustrate the intent of this Agreement, or any part thereof, then this Agreement may, at the option of the party deeming itself adversely affected, be at an end and void, and, in such case neither party shall assess any Agreement or bring action for damages arising therefrom.

In any event, should the University be of the opinion that this Agreement cannot

continue due to circumstances beyond its control and jurisdiction, it shall thereupon be, at the option of the University, terminated and at an end and no action of any sort shall be taken against the University as a result thereof.

3.18 PAYMENT

Payment is to be n/30 receipt of services or invoice date, whichever is the later, The University reserves the right to withhold all or a portion of the payment should services fail to meet the satisfaction of the University’s Director of Facilities Management. Payment would be held until such time as the University’s requests to the standards set out in this proposal are met.

3.19 NON-OWNED EQUIPMENT

The Contractor is responsible for the receipt and storage on campus, of all his

materials required for the Agreement and will be responsible also for its security and safety. The University will make no payments in compensation for the Contractor's materials or equipment stolen, lost or damaged during the term of the Agreement.

3.20 SITE PREPARATION AND REQUIREMENTS

The installation requirements and site services required, including environmental conditions must also be specified in the Proposal.

The Contractor is responsible to provide all the information necessary for a proper site

preparation. 3.21 PROPERTY AND EQUIPMENT DAMAGE

The Contractor shall protect the University's property and equipment from damage and is responsible for reporting any damages to the University’s Assistant Chief Engineer or his designate. The Contractor shall be responsible for damage which may arise as the result of his operations under the contract except damage which occurs as the result of acts or omissions by the University. Other contractor's work or equipment destroyed or damaged by such actions of the Contractor shall be made good promptly at the Contractor's expense. The Contractor is responsible for the costs, as determined by the University, associated with repairing or replacing the fixtures or any property.

In the event the Contractor causes damages, invoice payment shall be held or reduced until such time as the matter is corrected. Should the fix require the Contractors services beyond the scheduled contract end, the contract term will be considered extended until such time as the fix is completed to the satisfaction of the Director Facilities Management. The contractor will coordinate with the University’s Assistant Chief Engineer or his designate making every effort to expedite the fix.

3.22 STANDARD CARE When working on campus, regardless which project or facility, all safety

precautions and WCB regulations must be adhered to. The work area must be kept in a safe and tidy manner while working and upon completion. The contractor is to make effort so as not to disturb or disrupt other faculty, staff, students or contractors within the vicinity.

3.23 SAFETY . Before commencing work, a copy of the Contractor’s Safety policy and program.

The Contractor shall be responsible for safety at all times during the performance of its obligations resulting from this contract and will be required to abide by the laws and regulations and all work practices prescribed by law and the University with respect to access to the University’s property, including specifically those relating to matters of safety and the environment

ATTACHMENT A

SPECIFICATIONS

UNBC is looking for an experienced contractor to carry out the installation of a bypass line

on the Power Plant primary heating loop at the Prince George campus.

A commitment to sustainability that, at a minimum, matches and evolves with the University’s operations and expectations is an asset.

Optional Site Visit

All Proponents wishing to submit a proposal are invited to attend the optional Site Meeting on July 27, 2017. Proponents are asked to meet at 2:20pm in the Contracts & Supply Chain Management (Purchasing) department Room 1085 of the Charles J McCaffray Hall (Administration building) on the UNBC campus with the optional Site Meeting scheduled to commence at 2:30pm. Please note there is a pay for parking system in place at this campus. Pay stations are located inside the doors by the Library entrance or by the dining hall. The dining hall can be accessed

through the Charles J McCaffray Hall (Administration building) or the Courtyard. Please ensure

you allow enough time to make it to the start of the optional Site Meeting. Proponents are expected to have reviewed this Request for Proposal prior to attending the optional Site Meeting.

The site meeting will be approximately 30 minutes in length. 1 INTRODUCTION

The installation of a bypass line will allow complete bypass of the boilers when the heating demand is low enough that the Bio Energy Plant can provide the required energy. This document covers the mechanical and piping work that will occur in order to complete this work, along with additional scopes of work. Construction is planned to be completed by August 31, 2017. Additional scopes of work included under this RFP

a) Install six new isolation valves within the Power Plant. b) Installation of a new heating control valve and related minor piping modifications in

the Agora mechanical room, 07-303. c) Relocate BTU flowmeter: currently installed on the primary north return line above

boiler #2. Move to primary north return line, upstream of the branch line to the Bio

heat exchanger DHEX2.

d) Relocate BTU return temperature sensor: currently installed on the primary north return line above boiler #2. Move to primary north return line, upstream of the branch line to the Bio heat exchanger DHEX2.

e) Relocate BTU flowmeter, currently installed on the primary south supply line, to the

same proximity on primary south return line.

2 PROJECT SCOPE

2.1 Procurement Scope

The Contractor is responsible for all labour, tools and materials required to perform the installations, except as noted. All items detailed in the design will need to be procured by the Contractor and will be done in conjunction with UNBC. All items procured must be in compliance with UNBC standards and specifications. The items included are as follows for each area:

2.1.1 ALL AREAS

• All piping, pipe supports, valves (check, isolation, bypass, vent and drain), spiral

wound gaskets, fittings, pressure gauges, thermometers and hardware (by contractor)

• Pipe insulation and line labelling (by contractor) • All pressure, flow and temperature instrumentation in DDC (by UNBC) • All instrumentation and cabling not listed in this procurement scope (by UNBC)

2.1.2 POWER PLANT BYPASS INSTALLATION

• All piping, pipe supports, valves (vent and drain as required), spiral wound

gaskets, fittings and hardware (by contractor) • Pipe insulation and line labelling (by contractor)

2.1.3 POWER PLANT ISOLATION VALVE REPLACEMENTS

• Bio Energy/Power Plant Primary Heat exchanger DHEX2: Bio supply and Bio

return isolation valves (by UNBC)

• Boiler outlet isolation valves: DB1B, DB2B, DB3B and DB4B (by UNBC)

• Pipe insulation and line labelling (by contractor)

• All hardware and spiral wound gaskets (by contractor)

2.1.4 POWER PLANT BTU RELOCATIONS

• Valves and fittings, as per attached specification sheet (by contractor)

• Onicon Incorporated F-1200/System-10 BTU meter flow and temperature

sensors (existing-relocated by contractor)

• All pressure, flow and temperature instrumentation in DDC (wiring by UNBC)

• Pipe insulation and line labelling (by contractor)

2.1.5 AGORA 07-303 HEATING CONTROL VALVE REPLACMENT • Heating control valve CDH1CV (by owner)

• All piping, pipe supports, valves (check, isolation, bypass, vent and drain), spiral

wound gaskets, fittings, pressure gauges, thermometers and hardware (by

contractor)

• Pipe insulation and line labelling (by contractor)

2.1.6 NOT INCLUDED IN PROCUREMENT SCOPE

The following items will be supplied by UNBC and are not to be included within the contractor scope of supply:

• Control Valves (DDC connected) • Pressure sensors (DDC connected) • Flow meters (DDC Connected) • Temperature sensors (DDC Connected) • Electrical work

2.2 CONSTRUCTION SCOPE

All construction must be done in accordance with the detailed design provided and must comply with specified regulatory design code and UNBC standards. The following is a list of tasks which will need to be completed to fully implement this scope of work in each area.

2.2.1 Power Plant Bypass Prefabricate and install bypass tee in existing primary return line (TP-02) and tie into existing isolation valve (TP-01) as per the design documents in Appendix II. Piping registration package has been submitted on behalf of UNBC. Contractor responsible for the re-re of the UNBC supplied paddle blinds, as well as conducting the test including providing the necessary pump and test gauges. (ASME B31.1)

2.2.2 Power Plant Isolation Valve Replacements Remove existing valves and install UNBC supplied replacement valves;

• DHEX2 Bio Energy side Isolation valves - two of: Adams 8" metal seated triple

offset valve Part no. 0815-WAK-CS3S-1NS-RFGR

• Boiler outlet valves DB2B and DB3B – two of Adams 8" metal seated triple offset

valve Part no. 0815-WAK-CS3S-1NS-RFGR

• Boiler outlet valve DB1B – One of Adams 4" metal seated triple offset valve Part

no. 0415-WAK-CS3S-1NS-RFGR

• Boiler outlet valve DB4B – One of Adams 6" metal seated triple offset valve Part

no. 0615-WAK-A9-CSSS-LUG-GO-N

2.2.3 Power Plant BTU Meters Relocations (ASME B31.1) Submit all required BCSA applications on behalf of UNBC. Complete all testing and inspections as required by the BCSA. DDC connections on the flow meters and temperature sensors will be completed by UNBC.

• Relocate primary north supply BTU flow meter: install 1”NPT thread-o-let (12” pipe) on the primary return, upstream of the branch line to the Bio Heat exchanger DHEX2. Move nipple, ball valve and flow meter to new location. Install nipple and cap at the old location.

• Relocate primary south supply BTU flow meter: install 1”NPT thread-o-let (12” pipe) on the primary return line in close proximity to its current location. Move nipple, ball valve and flow meter to new location. Install nipple and cap at the old location.

• Install ½” NPT thread-o-let (12” pipe) on the north primary return line, upstream of the branch line to the Bio Heat exchanger DHEX2. Move existing temperature sensor and thermos-well to new location. Install nipple and cap at the old location.

2.2.4 AGORA 07-303 HEATING CONTROL VALVE REPLACMENT Submit all required BCSA applications on behalf of UNBC. Complete all testing and inspections as required by the BCSA. (ASME B31.9)

• Remove existing three-way control valve and associated piping up to; DHW

heater discharge flange (4” 150#), DHW heater discharge isolation valve at heating loop header (4” 150#) and the three-way valve bypass isolation valve (4” 150#).

• Install blind flange on the three-way valve bypass isolation valve (4” 150#). • Install 4” welded flanges on the heater outlet flange (4” 150#) and the heating

loop header (4” 150#) isolation valve. • Welded pipe transitioning in size from 4” to 1-1/2” threaded NPT allowing the

installation of the 1-1/2” FPT UNBC supplied heating control valve. Install 1-1/2” ball valve on either side of the heating control valve as well as 1-1/2” unions to allow the isolation and removal of the heating control valve.

• Install low point drain; ¾” thread-o-let with ¾” nipple, ball valve and ¾” MPT to ¾” male garden hose adapter with cap and chain.

• Install high point vent; ¾” thread-o-let with ¾” nipple, ball valve and ¾” MPT to ¾” male garden hose adapter with cap and chain.

• Install one thermo-well and thermometer (dual scale 0-120C/240F), ¾” thread-o-let installation (4” pipe).

2.3 Commissioning Scope

Commissioning checklist to be completed with UNBC and contractor for all areas covered under the scopes of this RFP. This includes, but is not limited to, the following:

a) BCSA required testing of all new piping installed completed under the scope of this RFP. UNBC supplied with all documentation submitted under this RFP.

b) Flushing and cleaning of all new piping. New piping to be free of oil, grease, welding slag, metal shavings or any other foreign material.

c) All piping, pipe supports, valves (check, isolation, bypass, vent and drain), spiral wound gaskets, fittings, pressure gauges, thermometers and hardware are installed with no leaks present once system is back online.

d) Pipe insulation and line labelling complete.

3 QUALIFICATIONS

Contractor must hold the required qualifications to install pressure vessels in the province of BC. Contractor must also be licensed for supply and installation of pressure piping. The contractor is responsible for all reports and documentation required by the BC Safety Authority. Design registration is complete, Journal # 68327 and CRN P8400.

4 SCHEDULE

All work must be completed by August 31, 2017. Include with proposal submission a schedule indicating the date when the work at the UNBC Power Plant would start and end.

SCHEDULE I

PROPONENT’S SUBMISSION CHECKLIST

REQUEST FOR PROPOSAL

RFP17-1638

1, Schedule II Itemized Price List (including rate sheet)

2. Schedule III Proposal Signature(s)

3. Schedule IV Previous Projects

4. Schedule V Resume Site Superintendent

REMINDER

The Proponent’s Proposal must be submitted on or before the closing date and time

using Bonfire (see Section 1.6).

Failure to sign the proposal will result in disqualification.

SCHEDULE II

ITEMIZED PRICE LIST

REQUEST FOR PROPOSAL

RFP17-1638

____________________

Proposals shall be itemized as indicated.

NOTE 1: Pricing below must be submitted in Canadian Funds, landed, taxes out.

NOTE 2: All cost must be listed below. The University will not pay for any charges not

included in the proponent’s proposal.

NOTE 3: Prices below are to reflect the work as outlined in Attachment A.

NOTE 4: Having examined all of the Proposal documents and all addendums, if any, the

signatory (Contractor) offers to the University of Northern British Columbia

(University) to execute the Work for the Project as listed herein for pricing

excluding taxes of:

NOTE 5: Include with submission a rate for sheet for any additional work.

Power Plant Bypass Installation – Material Supply $_________________ Power Plant Bypass Installation – Labour $_________________ Power Plant Isolation Valve Replacements $_________________ Power Plant BTU Sensor Relocations $_________________ Agora 07-303 Heating Control Valve Replacement $_________________

SubTotal Not-to-Exceed Price $_______________

Tax(es) $_______________

Total Not-to-Exceed Price $_______________ Other Costs to the University, if any, not included above:

Proposed Start and End Date at UNBC Power Plant: ______________________________________________________________ Proposal Expiry Date:__________________________________________________

(Note: Must be 60 days Minimum)

SCHEDULE III

PROPOSAL SIGNATURE(S)

RFP17-1638 We, ____________________________, having examined the Request for Proposal and all other information and documents included in the Request for Proposal, do hereby offer and agree to provide the services as described herein.

THIS PAGE MUST BE RETURNED WITH YOUR PROPOSAL, FAILURE TO DO SO WILL RESULT

IN THE PROPOSAL BEING DISQUALIFIED.

LEGAL/REGISTERED NAME OF FIRM: __________________________________________________________________________ AUTHORIZING SIGNATURE: __________________________________________________ __________________________________________________ Print Name Official Capacity/Title of Individual Signing: __________________________________________________________________________ Address: ______________________________________________________________ City: _________________________________________________ Province or State: _________________ Postal or Zip Code: ___________ Date: _________________________________________________ Contact Information of person to be contacted regarding clarifications (if any), award and non-award: Name: _________________________________________________ Telephone: _________________ Email ______________________________________ Duly authorized officers of the Contractor(s) shall properly execute the Proposal as follows: If the Contractor is a corporation, the proposal shall be signed in the name of the corporation by a duly authorized officer of the corporation, with the designation of hislher official capacity, and attested properly. The proposal shall show the place in which the corporation is chartered. If the Contractor is an individual, he or she shall sign the proposal in person or by representative and be witnessed, stating the name or style, if any, under which he or she is doing business. If the signing is by representative, his or her power of attorney or other authorization shall be stated, and a certified copy thereof shall be attached to the Proposal. If the Contractor is a joint venture or partnership, the proposal shall be signed by each of the persons or firms, which is a party to the joint venture agreement. A certified copy of the joint venture agreement shall be attached to the Proposal. A joint venture will not be accepted unless the joint venture agreement or some other signed and legally binding instrument is certified and attached to the proposal, containing provisions for one of the parties to the joint venture to be in full direction of the project and to exercise this direction through a single individual, to be appointed Manager of Operations with the consent of all parties to the joint venture agreement.

SCHEDULE IV

PREVIOUS PROJECTS

RFP17-1638

Describe previous projects related to the work listed herein. There should be a minimum of two projects detailed. These should include contact information of the client, when the project took place, and the name of the Proponent’s Superintendent for the projects.

SCHEDULE V

RESUME

RFP17-1638

Provide resume for the site Superintendent who would be assigned to this project, if awarded the contract.

APPENDIX I

INSURANCE

RFP17-1638

The Contractor shall, without limiting its obligations or liabilities herein and at its own expense, provide and maintain the following insurances with insurers licensed in British Columbia and in forms and amounts acceptable to the Owner:

(a) Commercial General Liability Insurance in an amount not less than Two Million Dollars ($5,000,000.00) inclusive per occurrence against bodily injury and property damage. The Owner is to be added as an additional insured under this policy. Any deductible applicable to property damage shall not exceed Five Thousand Dollars ($5,000.00) or such other reasonable deductible. Such insurance shall include, but not be limited to: .01 Products and Completed Operations Liability (Twenty-Four (24) months);

.02 Owner’s and Contractor’s Protective Liability;

.03 Blanket Written Contractual Liability;

.04 Contingent Employer’s Liability;

.05 Personal Injury Liability;

.06 Non-Owned Automobile Liability;

.07 Cross Liability;

.08 Employees as Additional Insureds;

.09 Broad Form Property Damage; .10 Elevator and Hoist Liability;

.11 Operation of Attached Machinery; and where such further risk exists:

.12 Shoring, Blasting, Excavating, Underpinning, Demolition, Pile driving and Caisson Work, Work Below Ground Surface, Tunneling and Grading, as applicable;

.13 Limited Pollution Liability in an amount not less than Two Million Dollars ($2,000,000.00);

.14 Broad Form Tenants Legal Liability

This insurance shall be maintained continuously from commencement of the Work until the date of final certificate for payment is issued or when the insured project is completed and accepted by or on behalf of the Owner, whichever occurs first, plus with respect to completed operations cover a further period of twenty-four (24) months.

(b) Property insurance which shall cover, on a replacement cost basis, all property, of every description, to be used in the construction of the Work, against “All Risks” of physical loss or damage, including earthquake and flood, while such property is being transported to the site, and thereafter throughout erection, installation and testing and such insurance shall be maintained until Substantial Performance of the Work. Such policy of insurance shall extend to protect the interest of the Owner, and shall contain a waiver of subrogation against the Owner. Any deductible shall not exceed Five Thousand Dollars ($5,000.00) or such other reasonable deductible for each and every occurrence except for the peril of flood, which may include a maximum deductible of Twenty Five Thousand Dollars ($25,000.00), and earthquake, which may include a maximum deductible of Ten Percent (10%) based upon the total project value insured.

(c) Automobile Liability Insurance The Contractor (or Contractor’s Subcontractors) shallprovide, maintain and pay for Automobile Liability Insurance in respect of all owned orleased vehicles if used directly or indirectly in the performance of the Work, subject tolimits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence. Theinsurance shall be placed with such company or companies and in such form anddeductibles as may be acceptable to Owner.

APPENDIX II

NON-DISCLOSURE AGREEMENT

RFP17-1638

1. In consideration of being given access, or potential access, to confidential personal

information, business information or intellectual property (the “Information”) to complete duties of service for the University detailed in the Contract, the Contractor agrees to maintain the Information in confidence, and will not use, publish, release or disclose or permit to be published, released or disclosed to a party other than the Contractor, the Information, except insofar as permitted by section 33 of the Freedom of Information and Protection of Privacy Act RSBC 1996 c. 165 (“the Act”).

2. Paragraph 1 does not apply to any information that:

(a) was already known by the Contractor prior to receiving it from the University, without being subject to an obligation to maintain its confidentiality;

(b) is or becomes generally known to the public without breach of this or any other confidentiality agreement by the Contractor; (c) is also obtained by the Contractor from someone other than University without an obligation to keep such Information confidential;

(d) is independently developed by the Contractor without use of confidential Information; or

(e) is required by law to be published, released or disclosed.

3. The Contractor acknowledges that:

(a) the Information may contain third party business and personal information that may

normally have been withheld under the provisions of the Freedom of Information and Protection of Privacy Act and will only be collected or retained for specific required purposes within the Contract.

(b) whether or not the information is encountered on purpose or by accident, the

Contractor is responsible for maintaining the security and confidentiality of the Information and agrees not to share the Information with any other party, and except as reasonably required by section 33 of the Act, will not, either directly or indirectly, make any further copies of or otherwise reproduce the documents or other forms of the Information in any manner or medium whatsoever without the prior written permission of the University;

(c) if there is a premediated need to use, publish, release or disclose the Information, the

University will be consulted beforehand, and if there is an accidental incident of use, publication, release or disclosure of the Information, the University will be notified as soon as the incident occurs or is discovered.

(d) The University expects the Contractor will have safeguards in place within standard

practices to ensure the above terms will be satisfied

(e) The conditions of this non-disclosure agreement survive the termination of the Contract

APPENDIX III

1. Registration Letter2. ETransmital3. Drawing 17PG0046-1550-001 Rev. A4. As Built Pipe Plan5. Piping Line List6. Piping Tie Point List7. PPCA-100

170602 ETrans 002-IFR Package allnorth.com Page 1 Template Version 5

Transmittal 002

2011 PG Pulpmill Road, PO Box 968, Prince George, BC V2L 4V1 Phone: 250-614-7291

Date: 2nd

June 2017 Project Number: 17PG0046

Attention: David Claus Project Description: UNBC HP Piping Boiler Bypass Line

Company: UNBC File Number: 620

Phone: 250-960-5590 Contact: Sahil Dino

Email: David.Claus@unbc.ca Email: sdino@allnorth.com

Copy To: John Keeton, Allan Pfannmuller, Rick Barkowski, Jason McCannon, Douglas Kean (UNBC)

Transmittal By: Hand ☐ Fax ☐ Mail ☐ Courier ☐ Email/FTP ☒ Email followed by courier ☐

Number of items: 4

Please notify sender immediately if any document is missing.

Item Doc # Document Description Issue Revision

1 17PG0046-1550-001 Rev A Boiler Bypass Line Piping Isometric IFR A

2 - As Built Pipe Plan (Power Plant Flow Diagram) IFR -

3 Line List 17PG0046 REV A Piping Line List IFR A

4 TP List 17PG0046 REV A Piping Tie Point List IFR A

Issued For: Review

A=Approval C=Construction NS=Not Started/Assigned PRE=Preliminary RC=Review and Comment

AB=As built I=Information P=Purchase R=Review T=Tender

Best Regards,

Document Control

Allnorth

2011 PG Pulpmill Road, Box 968, Prince George, BC V2L 4V1

Main: +1 250-614-7291 Fax: +1 -888-839-3114

allnorth.com

Professional

Stamp

(If

Required)

DWG NO: REV:

TITLE:

PROJECT:

CLIENT NO:

PROJECT NO:

DRAWING SIZE:

SCALE:

DRWN: DATE:

CHKD:

DSGN:

APVD:

DATE:

DATE:

DATE:

CLIENT:

REV YY/MM/DD DESCRIPTION DRWN APVD

Copyright © Allnorth Consultants Limited and affiliated companies, all rights reserved. The information contained in

this document is the exclusive property of Allnorth Consultants Limited and affiliated companies and shall not be

reproduced, or disclosed, or communicated to any unauthorized person, or used in any other unauthorized manner

/ form whatsoever, without the express written permission of Allnorth Consultants Limited and affiliated companies.

Date: 2017/06/02 11:03 A

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UNBC HP PIPING

BOILER BYPASS LINE

CAMPUS HEATING

BOILER BYPASS LINE

PIPING ISOMETRIC

17PG0046-1550-001 A

-

17PG0046

ANSI "D"

NTS

APP 17/05/26

APP 17/05/01

RB 17/06/01

-

A 17/06/02 ISSUED FOR REVIEW APP -

SW

EN

XX-60X CAMPUS HEATING LOOP P&ID 1

REFERENCE DRAWINGS

DRAWING NODRAWING DESCRIPTION/TITLE

REF

ISSUED FOR

Date:

REVIEW

2017/JUN/02

- POWER PLANT FLOW DIAGRAM 2

KEYNOTES

S

W E

N

S

W E

N

UNBC HP PIPING BOILER BYPASS LINE

LINE LIST 17PG0046 REV A SYD

17PG0046

PIPE ROUTE

TO

PIPE ROUTE

FROM

REV

#COMMENT

P&ID

DRAWING

DESIGN

FLUID

SERVICE

DESIGN

CODE

STEAM

BLOW

REQTEST

PRESSURE

TEST

MEDIUM

PRESSURE TESTING

INSUL

REQ

HEAT

TRACE

REQ

PWHT

ISSUED FOR

DATE

REVISION

(Y/N)(psig) (°F)

FLOW

RATEPRESS TEMP

(gpm)

N/A N

REVIEW

A

2-Jun-17

S. DINO

DOCUMENT NUMBER

PROJECT NUMBER

PROJECT TITLE

CLIENT NAME

CLIENT PROJECT NO.

RGTR

REQ

PIPING LINE LIST

PIPE

MATERIAL

ISSUED BYUNBC

(Y/N)(Y/N)(Y/N) (psig)

TP-01 (300-HWS PUMP SUCTION HEADER)

FLUID

SG

FLUID

1300 NXX-60X

(CAMPUS HEATING LOOP)YHOT WATER 1 TP-02 (300-HWR LINE TO BOILERS) 240 ASME B31.1

(Y/N)

Y

100% Visual

10% Radiograph

100% Radiograph on Tie-In

WATER 187.5

NON DESTRUCTIVE

EXAMINATION

DESIGN CONDITIONS

LINE

SIZE

LINE

NUMBER

300-HWS-001 12 (300)

ASTM A106 GR. B

CARBON STEEL

SCH. 40

N125

NPS

in (mm)

Page 1 of 1

---187.5HYDROSTATIC17PG0046-1550-001300-HWS12"POWER PLANT FLOW

DIAGRAM300-HWS-001POWER PLANTTP-02

REV

#COMMENTS

DATE

TIE POINT

COMPLETED

TIE POINT

REQUIRED

INSTALLATION

DATE

TIE POINT

INSTALLATION

PROCEDURE

TIE POINT

ISOMETRIC DRAWING

TEST TYPE

- - -187.5

DOCUMENT NUMBER TP LIST 17PG0046 REV A SYD REVISION

PROJECT TITLE UNBC HP PIPING BOILER BYPASS LINE ISSUED FOR

CLIENT PROJECT NUMBER

A

PROJECT NUMBER 17PG0046 DATE 2-Jun-17

REVIEW

CLIENT NAME UNBC ISSUED BY S.DINO

TIE IN LIST

TIE POINT

NUMBER

AREA

OR

LOCATION

PRESSURE TESTING

TIE POINT

LINE NUMBER

EXISTING

LINE NUMBER

AT

TIE POINT LOCATION

TIE POINT

SIZETEST

PRESSURE

(psig)

TYPE OF

CONNECTION

TIE POINT

P&C DRAWING

WORK

CLASSIFICATION

TIE POINT

PLAN DRAWING

300-HWS-001TP-01 POWER PLANT 12"

XX-60X

(CAMPUS HEATING LOOP)SHUT

WELDED TEE ON

EXISTING LINE

SHUTXX-60X

(CAMPUS HEATING LOOP)

POWER PLANT FLOW

DIAGRAM17PG0046-1550-001 HYDROSTATIC

FLANGED TO

EXISTING VALVE300-HWR

Page 1 of 1

Project Number: Client Project #: Issued by: Project Rev #:

Pipeline Testing & Cleaning

Project Name: Approved by: Project Issue Date: Mill Ref #:

PPCA-100

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1. SCOPE OF SPECIFICATION

1.1. This specification covers the procedure for checking, testing and cleaning of piping systems.

2. CODES AND STANDARDS

2.1. Local Codes and Authorities, having jurisdiction over any part of the work covered in this Specification,shall apply.

2.2. Hydrostatic tests shall conform to Paragraph 137 of ANSI/ASME B31.1 or Paragraph UG-99 SectionVIII of ASME Boiler and Pressure Vessel Code, Division 1, whichever applies.

2.3. Pneumatic tests shall not be used in lieu of other means of testing except when OWNER'S specificationspermit.

2.4. Pneumatic tests must conform to Section VIII, Paragraph UG-100, of the ASME Boiler and PressureVessel Code.

2.5. Radiographic inspection of welds will conform to Section VIII, Paragraph UW-51 (full examination) orParagraph UW-52 (spot examination) of the ASME Boiler and Pressure Vessel Code.

3. GENERAL REQUIREMENTS

3.1. To ensure that each requirement has been properly completed and accepted by the ENGINEER, the“Pipeline Check Out Records” PPES-105, must be completed by the CONTRACTOR for each pipeline,or pipeline system on a form provided by the ENGINEER.

3.2. The pipeline must be supported and anchored according to the drawings before the cold spring gap isrecorded, and before the pipelines are drawn together for the final connection.

3.3. The pipeline must be supported and anchored according to the drawings before the measurement betweenthe two flanges is taken and the expansion joint installed.

3.4. When the CONTRACTOR has completed the installation, he shall initiate the "Pipeline Check OutRecord" sheet by filling in the pipeline number or system description; indicate the completion ofinstallation by signing Section 4 of the sheet; setting out the testing and cleaning required by thespecification by checking or crossing in the space provided; and if witnessing of testing is required byspecial authorities, such as government or insurance agencies, naming the authority and stating the datethat the testing is to take place.

Project Number: Client Project #: Issued by: Project Rev #:

Pipeline Testing & Cleaning

Project Name: Approved by: Project Issue Date: Mill Ref #:

PPCA-100

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3.5. On completion of the installation, each pipeline or pipeline system must be checked, then tested asspecified on the piping line lists or design standards and flushed or blown according to the procedures setout in the specifications, all in the presence of the ENGINEER.

3.6. In the case of inspection by a special authority, the record sheet shall be submitted to the ENGINEER atleast 2 weeks in advance of the date of testing, and if necessary in this circumstance, the sheet may bepresented before the installation has been completed.

4. INSPECTION

4.1. If radiographic inspection is required according to the specifications, or at the discretion of theENGINEER if not called for in the specification, the ENGINEER will arrange to have the inspection doneat this time.

4.2. When the ENGINEER is satisfied that the piping has been installed according to the specifications he willsign off on the "Pipeline Check Out Record" sheet.

5. TESTING

5.1. All pipelines shall be tested as specified on the "Piping Line Lists or Design Standards", the MaterialClassification Standards and the Material Fabrication and Installation Specifications.

5.2. Irrespective of the requirements of the specifications, which in all cases shall govern, or if testing is notdescribed in the specification, testing shall generally be a hydraulic or pneumatic pressure test except for:

5.2.1 Pipelines, which are open to atmosphere at one end, shall be tested under working conditions.

5.2.2 Sewer lines shall be tested by plugging the low end and filling the pipe and manhole at high endwith water.

5.3. Spring hanger blocks must be in place when hydraulically testing pipelines. In the event that the springhanger blocks are lost during erection, the CONTRACTOR shall provide temporary rigid hangers for thehydraulic test. Spring hanger blocks and temporary rigid hangers shall be removed when the test iscompleted and accepted.

5.4. Expansion joints shall be temporarily locked or restricted prior to a hydrostatic test so they will not bedamaged and the locks or restriction shall be removed when the test is completed and accepted.

5.5. After a pipeline or system has been satisfactorily tested as specified, the CONTRACTOR & ENGINEERshall sign off on the Pipeline Check Out Record.

Project Number: Client Project #: Issued by: Project Rev #:

Pipeline Testing & Cleaning

Project Name: Approved by: Project Issue Date: Mill Ref #:

PPCA-100

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6. CLEANING

6.1. All pipe lines (including underground pipe lines) will be cleaned according to this specification and to thespecification set out in the Classification of Materials Standards.

6.2. Irrespective of the requirements set out in the Classification of Materials Standards which in all cases willgovern, or if cleaning is not called for in the Standard, cleaning will consist of flushing the pipe withclean water, or blowing the pipe with air or steam; provided however in the case of underground sewers,if the testing water flows out freely, the sewer line need not be flushed.

6.3. Care must be taken to protect the site and all facilities on the site from damage resulting from the cleaningoperation.

6.4. The following pieces of equipment will be left out during erection and replaced by temporary spool piecesbefore cleaning:

6.4.1 Flow nozzles and lined magnetic flow meters.

6.4.2 All control valves except butterfly valves 6" dia. (150mm) and larger and ball valves 4" dia.(100mm) and larger.

6.5. The following pieces of equipment will either be left out during erection or removed from pipelinesbefore cleaning.

6.5.1 Orifice plates.

6.5.2 Internal parts of consistency regulators.

6.5.3 Desuperheater nozzles.

6.5.4 Rupture discs.

6.5.5 Spray nozzles.

6.5.6 Temperature elements.

6.5.7 Thermo-compressors.

Project Number: Client Project #: Issued by: Project Rev #:

Pipeline Testing & Cleaning

Project Name: Approved by: Project Issue Date: Mill Ref #:

PPCA-100

Printed by: Database Rev: Master Std Rev: Page 4 of 6

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6.6. The following pieces of equipment will be blanked-off or isolated before cleaning:

6.6.1 Safety relief valves.

6.6.2 Instrument connections.

6.6.3 Equipment inlets and outlets.

6.7. Flushing

6.7.1 Flushing shall consist of running clean water or flushing oil as specified, through the pipeline eitherby gravity or by pump at a sufficient velocity to keep the pipe filled with liquid and to remove thedirt in the pipe. Such flow to continue until, in the opinion of the ENGINEER, the pipeline isdischarging a clean fluid.

6.7.2 When pipe lines are flushed into a vessel, the vessel will be drained, cleaned and inspected by theENGINEER on completion of the flushing, and if such vessels are to be used as a source of supplyfor flushing another pipe line, the cleaning and inspection of the vessel will be completed beforesuch use.

6.7.3 Piping systems that require pickling and passivating will have this done immediately prior to startup, and after the pickling and passivating will be flushed with an oil that contains a rust inhibitor.

6.7.4 After flushing, all potable water lines will be disinfected as specified by local authority havingjurisdiction.

6.8. Air Blowing

6.8.1 Mill air supply lines and headers will be blown with air from the mill air compressors or a similarsource accepted by the ENGINEER.

6.8.2 Instrument air supply lines and headers will be blown with clean, dry, oil-free air from theinstrument air compressor only, and from no other source.

6.8.3 Lines that are to be air blown will be blown at a sufficient velocity to loosen all dirt and will beblown until the discharge is entirely free from dust to the satisfaction of the ENGINEER.

Project Number: Client Project #: Issued by: Project Rev #:

Pipeline Testing & Cleaning

Project Name: Approved by: Project Issue Date: Mill Ref #:

PPCA-100

Printed by: Database Rev: Master Std Rev: Page 5 of 6

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6.9. Steam Blowing

6.9.1 Steam lines and other lines that are to be steam blown will be blown in the following manner andsequence:

6.9.11. Check that all spring hanger blocks are removed and that the cold lock spring setting isaccording to the drawing.

6.9.12. Install temporary atmospheric vents including anchors and guides and have the installationaccepted by the ENGINEER before commencing a steam blow.

6.9.13. Close the shut-off valves to steam trap assemblies.

6.9.2 Heat the pipe or system slowly to operating temperature and while the pipe or system is beingheated, check that all expansion joints are working, that all expansion shoes and roller saddles areof the proper length, and that floor and wall opening clearances are adequate.

6.9.3 As the pipe is being heated, open all pipe line drains and slag pocket drains and clean them ifnecessary.

6.9.4 Steam blow the lines for about 15 minutes at a sufficient velocity to loosen and remove dirt andscale.

6.9.5 Cool the pipe gradually over a period of 30 minutes to atmospheric temperature.

6.9.6 Repeat steps 6.9.2 through to 6.9.5 at least 4 times or until, in the opinion of the ENGINEER, thepipes are clean as measured by a copper or brass coupon to a maximum impingement pattern of 1per sq. inch. (1 per 6.5 sq. centimetre).

6.10. In the case of pipelines for dry chlorine or wet chlorine gas, on completion of the steam blowing, theentire system shall be thoroughly dried, tested and hermetically sealed until start-up, all in accordancewith the Classification of Materials Standards.

6.11. When the CONTRACTOR has completed the cleaning operations, as called for in the specifications, heshall sign Section 7 of the sheet, and if the cleaning is to the satisfaction of the ENGINEER, theENGINEER will sign Section 7 as well.

6.12. If any pipe lines or vessels are flushed or blown into a pipe line or system that has been previouslycleaned, the pipe line or system shall be re-cleaned as set out herein, and a new pipe line check-outRecord shall be filled out for the cleaning operation only.

Project Number: Client Project #: Issued by: Project Rev #:

Pipeline Testing & Cleaning

Project Name: Approved by: Project Issue Date: Mill Ref #:

PPCA-100

Printed by: Database Rev: Master Std Rev: Page 6 of 6

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7. SPECIAL AUTHORITIES (GOVERNMENT, INSURANCE, ETC.)

7.1. Where the specifications require the inspection, testing and/or cleaning to be performed in the presence ofany authority having jurisdiction over the work, the CONTRACTOR shall determine the authoritieshaving jurisdiction and shall notify them of the inspection, testing and/or cleaning in advance, accordingto the requirements of the authority and shall obtain the signature of such authority on the “PipelineCheck Out Record” to indicate their satisfaction and approval.

8. ACCEPTANCE

8.1. When the testing and cleaning are completed and checked by the ENGINEER and by any specialauthority, the CONTRACTOR shall remove all temporary piping and re-install the parts removed orisolated pursuant to Paragraphs 5.4, 5.5, 6.4, 6.5 and 6.6 and above, and shall close valves to isolate thepipeline.

8.2. When the ENGINEER is satisfied that all of the requirements for testing and cleaning have been properlycompleted, all of the parts re-installed pursuant to Paragraphs 5.4, 5.5, 6.4, 6.5 and 6.6 and above, theENGINEER will indicate his satisfaction by signing off on the Pipeline Check Out Record, and will markthe pipe to indicate that it has been completed and accepted.