request for quotations lada - the executive mansion lift belt and bucket elevator with canvas rubber...

Request for Quotations

LADA

CNFA-LADA-RFQ-CIF-GRANTS-2017-11-001

Liberia Agri-business Development Activity (LADA)

of 34 V1 – November 2017

RFQ Number: CNFA-LADA-RFQ-CIF-GRANTS-2017-11-001

Issuance Date: December 1, 2017

Deadline for Questions: December 11, 2017 @ 3:00pm

Deadline for Offers: December 15, 2017 @ 3:00pm

Description: Procurement of Rice Processing Equipment

For: Liberia Agribusiness Development Activity (LADA)

Funded By: United States Agency for International Development (USAID)

Cooperative Agreement No. AID-669-A-16-00005

Implemented By: CNFA (Cultivating New Frontiers in Agriculture)

Point of Contact

Mr. Mark T. Wilson, Sr.

Procurement Specialist

CNFA/LADA’s Head Office

Congo Town, Behind Cuttington Graduate School

Telephone: 231-886-592-103

[email protected]

1. Introduction: The Liberia Agribusiness Development Activity (LADA) Project is a USAID

program implemented by CNFA in Liberia. The goal of LADA is to strengthen the food

security of Liberians and increase the income of smallholder farmers (SHF). CNFA/LADA

has official operations in Montserrado and has field offices in Lofa, Bong and Nimba

Counties.

As part of project activities, the CNFA/LADA Project requires the purchase and installation

of an integrated rice milling system, three small scale commercial rice milling system and

three medium scale commercial rice milling system to support the operations of its grantees.

The purpose of this RFQ is to solicit quotations for these items.

Offerors are responsible for ensuring that their offers are received by CNFA in accordance

with the instructions, terms, and conditions described in this RFQ. Failure to adhere to

instructions described in this RFQ may lead to disqualification of an offer from

consideration.

2. Offer Deadline and Protocol: Offers must be received no later than Friday, December 15,

2017 @ 3:00pm local time by either email or hard copy delivery. Any emailed offers must be

sent to [email protected] and copied to [email protected]. Any hard copy deliveries

must be stamped and signed by the offeror’s authorized representative and delivered to the

LADA office located at Congo Town, Tubman Boulevard, behind Cuttington Graduate

School. Hard copies shall be addressed to Mark T. Wilson, Sr., Procurement Specialist.

Please reference the RFQ number in any response to this RFQ. Offers received after the

specified time and date will be considered late and will be considered only at the discretion

of CNFA. The cover page of this solicitation summarizes the important dates of the

mailto:[email protected]




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solicitation process. Offerors must strictly follow the provided deadlines to be considered for

award.

3. Questions: Questions regarding the technical or administrative requirements of this RFQ

may be submitted no later than Monday, December 11, 2017, @ 3:00pm local time to Mark

T. Wilson, Sr. at [email protected]. Questions must be submitted in writing; phone

calls will not be accepted. Questions and requests for clarification—and the responses

thereto—that CNFA believes may be of interest to other offerors will be circulated to all

RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by CNFA will be considered official and carry weight in the

RFQ process and subsequent evaluation. Any verbal information received from employees of

CNFA or any other entity should not be considered as an official response to any questions

regarding this RFQ.



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4. Technical Requirements: The tables below contain the technical requirements of the commodities/services. Offerors are requested

to provide quotations containing the information below on official letterhead or official quotation format. Offerors can submit offers

for all items, or a sub-set of the items, though preference will be given to offerors who can address the larger number of items.

Item 1: Technical Specification of One Integrated Rice Milling System

Function: Processing paddy rice into quality polished, color-sorted, graded and stone-free parboiled rice.

Intake Capacity: Approximately 16 tons of raw paddy in two shifts (approx. 16 hours per day)

Output Capacity: Approximately 10 tons per day of milled rice

Process Summary: Pre-cleaning by air aspiration and separation by size, destoning, hot soaking, steaming, drying, destoning, multi-pass

milling, and polishing, grading, optical sorting.

Reception: 50/100 kg sacks

End Product: 25/50 kg sacks at a minimum, other sizes advantageous

Electrical Load: Approximately 50-60 kW

Power Supply:

3 phase, 220/380/440 volts, 50 Hz. 240 KVA diesel generators (Caterpillar/Perkins or

Its equivalent) is required.

Fuel Source:

Excepting the diesel generator, include a rice husk-fired boiler-generating steam for parboiling process and providing

heat source for drier via seam/air heat exchanger (no diesel fuel required), chips or other alternative fuel sources for

generating heat steam for parboiling process and drying of parboiled paddy.

Plant Design: Please include plant design for the equipment.

Note:

The specifications listed below are indicative and outline the most likely components of an integrated rice-milling

system that will lead to the identified outputs listed above. As such, other combinations of the various components are

allowable, as long as they lead to the expected outputs listed above. If a different technical solution is proposed, the

bidder must provide evidence that the proposed rice milling system functions correctly, is operating in at least two

similar rice-milling areas to Liberia, and presents the best value to CNFA/LADA as the tenderer for these services.

The specifications below therefore list equivalent design is also acceptable where applicable.


LADA




Item Title/Model Specification Function/Capacity kW Qty

1.0 Cleaning System Specification Function/Capacity kW Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

1.1 Bucket

elevator

Single lift belt and bucket elevator with

canvas rubber coated belt and plastic buckets,

painted finish and geared motor drive unit.

(An equivalent design is also acceptable)

Feeding from bag tip

to cleaner (4 t/hr.)

1.1 1

1.2 Elevator

Accessories

Feed control slide. Outlet connection duct

with overspill return.

Regulate the flow of

paddy into the

reception hopper and

ensure the return of

excess paddy into the

system.

- 1

1.3 Sack

Reception

Hopper

Heavy steel construction – 1 meter wide with

personal grid cover (An equivalent design is

also acceptable)

Receiving from bag. - 1

1.4

Magnet Set

Ferrite type rod magnets fitted to intake

hopper Removing tramp metal - 1 set

1.5 Aspirator Inlet hopper with adjustable weighted flap for

flow regulation. Feed roll with gear motor.

Separation chamber with extended Z section

and adjustable air baffle to integral fan unit.

Galvanized cyclone – close coupled.


Removing light trash 2.3 1

2 t/hr.

1.6 Support Steel framework with support legs For aspirator - 1

Frame

1.7 Bagging Chute to bag holder with over center grip. For dust from cyclone - 1

Spout

1.8 Exhaust

Duct

Galvanized steel – 3m – with bends and

joiners. To outside of building - 1


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1.9 Rotary

Cleaners

Two sieve sections. Total screen area: 2.6 m2

Facility for quick removal of screens with

clamping device. Adjustable drum inclination

Roller screen cleaning system. Multiple

access doors. Collection hopper under

screens.


For the pre-cleaning of

paddy rice.

2 tons/hour

0.75

1

1.10 Set Bagging Chutes and bag holders with over center grip. For large and small trash

from cleaner.

- 2

Spout

1.11 Outlet Ducting connection. Good grain to aspirator

with overflow to

reception.

- 1

Connection

1.12 Support/ Access

Platform

Steel framework with support legs and cross

bracing. No slip floor. Perimeter hand rails.

Access ladder.

To support cleaner and

give access to it.

- 1

2.0

Parboiling

System Specification Function/Capacity kW Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

2.1 Buck

Elevator

Single lift belt and bucket elevator.

Galvanized trunking. Nitrile oil resistant belt

with backstop. (An equivalent design is also

acceptable)

Feeding to holding bin

15 tons/hr.

1.5 1

2.2 Accessories Outlet connection duct. For elevator 1

2.3 Holding Bin Galvanized steel sheet – 45 degree hopper.

Support frame with legs – in painted mild

steel.

High and low level proximity sensors.

Providing reserve for

parboiling system

2 tons

2


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Outlet control slide. Duct to elevator.


2.4 Bucket Single lift belt and bucket elevator.

Galvanized trunking. Nitritle oil resistant

belt, with backstop


Feeding to steaming

tanks via conveyor

15t/hr. 1.5 1

Elevator

2.5 Accessories Outlet connection For elevator 1

2.6 Canvas rubber

coated conveyor

belt

Heavy duty single trough galvanized steel.

Belt and flight. Diaphragm pressure switch.


Filling both tanks

1.1 1

2.7 Accessories Outlet connection duct. For conveyor 1

2.8 Head Access

Platform

Galvanized heavy-duty construction with

non-slip floor and rails. Access ladder with

safety hoops.

Feeding to parboiling

System. 15 tons/hr.

-

1

2.9 Chain &

Flight

Conveyor

Chain and nylon flight with galvanized

trunking. Diaphragm pressure switch.


Feeding to steaming

tanks. 15 tons/hr.

1.1 1

Accessories One inlet, 3 motorized rack and pinion outlet

slides, 4 outlets with connections. (An

equivalent design is also acceptable)

For conveyor - 1

2.10

2.11 Soaking

/Steaming

Tank

Stainless steel construction. Conical design –

with lid and access /inspections door.

Stainless steel steam injections pipes. Large

diameter outlet with hinged manual gate.

Fitted with suitable fittings and accessories,

water and steam connections. (An equivalent

design is also acceptable)

Parboiling the paddy by

hot soaking, followed by

direct steaming.

2 tons batches.

- 4


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2.12 Support

Structure/

Access

Platforms

Mild steel welded construction support frame

structure. Top and lower access platforms –

to

inlet and outlet of tanks with hand railings

and non-slip floor. Access steps to platforms.

Supporting and giving

access to tanks.

- 1

2.13 Spouts Stainless steel inclined open spout. To unload from tanks to

other beds.

4

2.14 Set Steam &

Water Fittings

Valves, flanges, gasket etc. Regulate the flow of

steam and water from

boiler to parboiling and

drying system.

- 1

2.15

Water Pump Centrifugal type water pump

Propels hot water to the

parboiler.

3.7

1

3.0

Drying


Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

3.1 Batch Drier Modular section louvered bed for efficient air

distribution without blocking. Bolted steel

side panels. Bagging outlets for convenient

emptying.

Heavy duty centrifugal fan. Connecting duct

between drying beds. (An equivalent design

is also acceptable)

Reducing moisture

content safely and

efficiently

5.5 2

3.2 Steam Heat

Exchanger

Steam heat transfer system with coiled tubes.

Steam control valve – manually operated.

Transfer duct to fan. (An equivalent design is

also acceptable)

Providing heat for

drier

2


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3.3 Husk Fired

Steam

Boiler

External furnace with water jackets for

preheating of boiler water. Forced air draught

pre heated from flu gases. 3 pass boiler

design. First pass radiant around furnace

second and third pass in boiler smoke tubes.

Forced draught and induction draught fans.

Insulation and refractory material for boiler.

Boiler support structure.

Boiler/pressure control level valves gauges. 2

multistage feed water pumps with valves.

Operating/maintenance platform. (An


1 ton/hr. of steam. 1.5 1

3.4 Hot Water

Tank

Stainless steel tank with preheating steam

coil.

Interconnecting pipework to boiler water

pumps.

For boiler feed

800 liters

1.1 1

3.5 Water

Softener

Chemical treatment with dosing pump.

Valves and pipework to connect to hot water

tank.

For boiler protection 1.1

1

3.6 Steam Line Steam pressure valve, controls and taps.

Steam pipes from boiler to heat exchanger

with insulation. Condensate return. (An


Transfer steam from

boiler to heat exchanger

for drying parboiled

paddy.

- 1

3.7 Husk feed

System

Holding hopper – 2m3 in mild steel. Auger

feeding hopper from husk bunker. Control

valve for husk injection. (An equivalent


For husk feed to boiler 1.1 1

3.8

Ash

Collection

System

Ash separation cyclone with liner and support

stand and rotary valve. (An equivalent design

is also acceptable)

For boiler exhaust. 0.55 1


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3.9 Flue Gas

Duct and

Chimney

Ducting to and from ash collection cyclone. For boiler exhaust 1

Chimney 10 meters – in flange –bolted mild -

steel tube sections. (An equivalent design is

also acceptable)

4.0

Rice

Destoning

& Milling

System

Specification Function/Capacity kW Qty Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

4.1 Bucket

Elevator


rubber belt and plastic buckets, painted finish

and geared motor drive unit. (An equivalent


Feeding destoner

1 ton/hr.

0.75 1

4.2 Elevator

Accessories

Outlet connection duct with overall return For elevator - 1

4.3

Sack

Reception

Hopper

Heavy steel construction – 1 meter wide with

personal grid cover. (An equivalent design is

also acceptable)

Receiving from bags - 1

4.4 Magnet Set Ferrite type magnets fitted to intake hopper. Remove tramp metal - 1

4.5 Destoner Pressure type vibratory deck, mechanical

deck drive. Fully adjustable deck angle and

amplitude.

Mild steel construction. Well controlled air

flow from deck fan. Air filter unit with

aluminum panels. (An equivalent design is

also acceptable)

Removing stones, mud

balls etc. by specific

gravity differentiation

1 ton/hr.

4 1

4.6 Base

Extension

Welded steel frame, 100 mm high. (An


Raise destoner to feed

elevator.

- 1

4.7 Bucket

Elevator

Single lift canvas rubber coated belt and

bucket

Feeding clean paddy to

rice mill. 1 t/hr.

0.75 1


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elevator with canvas rubber coated belt and

plastic buckets, painted finished and geared

motor driven unit.

4.8 Elevator

Accessories Outlet connection duct with overspill return.

For elevator - 1

4.9 Rice Mill Combined multi-pass mill with: Rubber roll

sheller – rolls 222 mm diameters x 150 mm

wide.

Husk aspirator - paddle bladed fan and air

adjustment baffles. Peeler – screwed iron

roller inside 2 part screen. Separate outlets

for; husk, bran, broken and whole rice. Husk

discharge pipe: 4 meter. Feed hopper.

Short support platform with 3 steps.


Remove husk and bran

in separate operation,

producing quality white

rice with low rates of

breakage. Approximately

1 t/hr. (input)

15 1

4.10 Standard

Extension Raising mill by 1.2 meters with extra ladder

section. (An equivalent design is also

acceptable)

For sacking height - 1

4.11 Length

Grader

Include indented cylinder to separate one or

two kinds of broken or shorter grains from

whole grain length. (An equivalent design is

also

acceptable)

For separation of 1

broken grains

Approximately 1-2

tons/hr.

4.10 Rice

Polisher Drum with thongs inside perforated screen.

Aspiring fan. Water injection with control.


Adding extra luster to the

milled rice.

2.2 1

4.11 Fine Sieve Vibratory tray with woven top mesh and fines

collection base. Support frame with anti-

vibration mounts outlet for fines with

To remove dust and

small broken grains from

milled rice.

0.3 1


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baggers.

4.12 Bagging Chute and bag holder with over center grip. For broken rice - 1

Spout

4.13 Access

Platform


bracing. Non slip floor. Perimeter hand rails.

Access ladder. (An equivalent design is also

acceptable)

To support mill,

polisher and sieve and

provide access

- 1

5.0

Optical

Sorting


Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

5.1 Bucket

elevator


rubber belt and plastic buckets; painted

finished and geared motor drive unit. (An


Feeding rice to holding

hopper

1 ton/hr.

0.75 1

5.2 Elevator Hopper extension, head adaptor and outlet

connection duct.

For elevator 1

Accessories

5.3 Hopper Galvanized steel sheet – 45 degree hopper,

support stand. Hi level proximity sensor.

Flanged outlet with control slide. (An


Reserve of grain over

sorter

500 kg

- 1

5.4 Optical Single chute for primary sorting only. Each

chute with multiple high performance

compressed air operated ejectors. High

resolution camera technology and full digital

To remove discolored

grains.

Approx. 1 ton/hr.

0.5 1

Sorter


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processors. Infeed hopper, vibratory feeder,

optical viewing area including up to 50 pre-

sets, ejector banks and product discharge

chutes. Electronic touch screen control panel.

In-built dust extraction fan with dust filter

bag. (An equivalent design is also acceptable)

5.5 Set Bagging

Spouts

Chutes and bag holders with over center grip For good and rejected

rice.

- 1

5.6 Support

Stand

Heavy duty steel structure raising sorter

above floor level.

For sorter - 1

6.0

Sacking


Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

6.1 Floor Scales Heavy duty weighs plate 70 x 80 cm on load

cells. Rechargeable digital indicator with

large

LCD display and backlight, mounted on

robust column with integral sack rest.

Charging station and extra plug-in digital

indicator.


For sack weighing.

Dual display:

60kg in 20g increment or

150kg in 50g increments.

- 1

6.2 Portable

Sack Stitcher

Heavy duty, high-speed, single needle

stitcher.

Mechanically operated thread chain cutting

knives, steel cam, improved looper/chain

former.

Oil pumps lubrication system with cone, 5

needles and tool kit. (An equivalent design is

also acceptable)

To close sacks of various

types with single thread

stitch.

0.18 1


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7.0 Plant

Services


Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

7.1 Control

Panel

Totally enclosed, dust proof cabinet with

starter gear to suit the listed motors, each

with on/off buttons and clearly labeled.

Individual circuit breakers and overloads.

Main isolator and outgoing terminals.

To operate the plant 1

7.2 Voltage

Stabilizer

Constant voltage transformer (CVT) with

galvanic insolation. Sine wave output

(regardless of input waveform)

To protect optical sorter

from power spikes.

1

7.3 Air

Compressor

Piston-type with cast iron pump body; 3

piston low speed (860rpm), for optimum

strength and reliability. Motor with starter;

dual control, automatic stop/start or

continuous. Horizontal mounted air receiver-

270l. Standard fittings.


To serve optical sorter 7.5 1

7.4 Secondary

Air Receiver

Vertical mounted air receiver 200l. With

drain for condensate. (An equivalent design is

also acceptable)

Cooling and draining

air

- 1

7.5 Filters Centrifugal spinning disc, with semi-

automatic drain and gauze. Absorbent

cartridge oil filter. With pressure gauge and

bracket. (An equivalent design is also

acceptable)

Air purification &

secondary moisture

trapping

- 1

7.6 Pipework &

Fittings

Valve, flexible nylon tube, connectors. 10m

of pipe with joiners, bends. (An equivalent

To suit air compressor

- 1


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7.7 Set Sundry Items Comprising: paint, mastic, steel sections,

steners etc. (An equivalent design is also

acceptable)

For instillation of the

plant

- 1

7.8 Moisture

Analyzer

Robust, fully portable instrument with backlit

digital readout. Easy operation with

combined grinder/compressor device.

Individual calibration for most grain types.

Battery operated. Shockproof caring case.


For quick and accurate

moisture testing for

various grains. Accuracy:

+/- 0.25%

- 1

7.9 Infra-Red

Moisture

Analyzer

Compact, table top mounted unit. Infrared

heating element inside glass paneled hinged

lid, balance with single load cell, and LCD

digital display with control for manual or

automatic drying time.

For precision moisture

testing by weighing

before and after total

moisture evacuation

1

7.10 Milling

Recovery

Tester

Benchtop milling tester with rubber rolls For testing head rice

and milling recovery

from raw materials

before start of milling

- 1

8.0 Spare Parts Specification Function/Capacity Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

8.1 Strategic

Spare Parts

Electrical and mechanical parts for equipment

and control system

For emergency standby. 1

-

8.2 Consumable

Spare Parts

Rubber rollers, milling rollers, screws, iron

rollers, screens, belts, bearings, extra pipes,

elbows, buckets , bolts and nuts and watchers

To replace easily worn-

out parts.

- 1

8.3 Spare Parts

for Sorter

Ejectors, fuses etc. For sorter - N/A


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9.0 Tools Box Specification Function/Capacity

Qty Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

9.1 Tool kit Assorted mechanical and electrical tools

unique to plant operation.

To carry out routine

operations and

maintenance

- 1 set

10.0 Operator’s

Manual

Specification Function/Capacity

Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

10.1 Manual Visual and written in English To understand how

plant operates and

carry out operations

2

-

11.0 Parts’

Manual


Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

11.1 Manual Visual and written in English For easy

understanding of

operating parts

2

-

12.0 Safety &

First Aid

Accessories


Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total Price

(US$)

12.1 Safety &

First Aid

Accessories

Dozens of Safety goggles, gloves, face or

mouth/nose masks and first aid kit.

For safety and emergency

preparedness

-

1

dozen

each

Subtotal:

Shipping and Delivery Costs:

Other Costs (Describe:______________________) :

GRAND TOTAL Item #1 – Integrated Rice Milling System: $0.00


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Delivery time (after receipt of order): calendar days

Length of warranty on offered equipment: years

Location of service center(s) for after-sales service, including warranty repair:

Item #2: Technical Specification of One Medium Scale Commercial Rice Milling System

Function: For processing paddy into good quality polished, stone free rice

Intake Capacity: Approximately 1 ton per hour

Output Capacity:

Approximately 700 Kg per hour - good quality polished, stone free white rice

Cleaning/Destoning: Air aspiration, separation by screening and specific gravity destoning.

Milling:

Single-pass two-stage rice milling – dehusking followed by hulling/whitening.


End Product: 25/50 kg sacks at a minimum, other sizes advantageous

Electrical Load:

Approximately 19 kW

Power Supply:

3 phase, 380/415 volts, 50 Hz. 80 KVA diesel generators (Caterpillar/Perkins or its equivalent) is required.

Note:

The specifications listed below are indicative and outline the most likely components of

a medium scale commercial rice-milling system that will lead to the identified outputs listed above. As such, other

combinations of the various components are allowable, as long as they lead to the expected outputs listed above. If a

different technical solution is proposed, the bidder must provide evidence that the proposed rice milling system

functions correctly, is operating in at least two similar rice-milling areas to Liberia, and presents the best value to

CNFA/LADA as the tenderer for these services. The specifications below therefore list equivalent design is also

acceptable where applicable. This includes kW and other categories.


LADA




Item

No.

Title/Model Specification Function/Capacity kW Qty

1.0 Cleaning/

Destoning

System


Specifications

Offered

Unit

Price

(US$)

Total Price

(US$)

1.1 Bucket

elevator

Single lift belt and bucket elevator with canvas

rubber coated belt and plastic buckets, painted

finish and geared motor drive unit. (An


Feeding from bag tip 0.75 1

to cleaner

(1 t/hr.)

1.2

Elevator

Accessories

Hopper extension, head adopter and outlet

connection duct with back spill.

Outlet connection duct with overspill return.

- 1

1.3

Site tipping

chute

Heavy steel construction with support legs –

1.2 meters wide. (An equivalent design is

also acceptable)

Receiving paddy from

bag.

1

1.4 Aspirator Inlet hopper with adjustable weighted flap for

flow regulation. Feed roll with gear motor.

Separation chamber with extended Z section

and adjustable air baffle to integral fan unit.

Galvanized cyclone – close coupled.


Removing light trash

1 t/hr.

2.3 1

1.5 Support

Frame

Steel framework with support legs For aspirator 1

1.6 Bagging

Spout

Chute to bag holder with over center grip. For dust from cyclone 1

1.7 Exhaust Galvanized steel – 3m – with bends and To outside of building 1


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Duct joiners.


1.8

Pre

Cleaners

Vibratory tray with twin screen decks. Total

screen area: 0.6 m2. Top deck with ball

cleaners.

For removing large

and small impurities

1 ton/hour 0.33 1

Facility for quick removal of screens with


1.9 Bagging

Spout

Chutes to bag holder with over center grip. For tailings 2

1.10 Support

stand

Robust welded steel frame with extended legs

and cross bracings to give rigid structure.

No slip floor for small access deck. Hand rails

and access ladder.

To support cleaner and

above destoner and

giving access.

1

1.11 Destoner Pressure type vibratory deck, mechanical deck

drive. Fully adjustable deck angle and

amplitude. Mild steel construction. Well

controlled air flow from below deck fan. Air

filter unit with aluminum panels. (An


Removing stones, mud

balls, etc. by specific

gravity differentiation

(1 ton per hour on

paddy rice)

4

kW 1

1.12 Base

extension

Welded steel frame, 100 mm high. Raising destoner to

suit feed to elevator

1

2.0 Rice

Milling and

Polishing

System

Specification Function/Capacity KW Qty

Items and

Specifications

Offered

Unit

Price

(US$)

Total Price

(US$)

2.1 Bucket

Elevator

Single lift belt and bucket elevator with belt

and plastic buckets, painted finish and geared

motor drive unit. (An equivalent design is also

acceptable)

Feeding clean paddy to

rice mill

1 ton/hr. 1.1 1

2.2 Elevator Outlet connection duct For elevator 1


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Accessories

2.3 Magnet Ferrite type rod magnets fitted to the intake

hopper (An equivalent design is also

acceptable)

Remove tramp metal

1


sheller – rolls 222 mm diameters x 150 mm

wide. Husk aspirator - paddle bladed fan and

air adjustment baffles. Screwed iron roller

inside 2 part screen. Separate outlets for; husk,

bran, broken and whole rice. Husk discharge

pipe: 4 meter. Feed hopper with high level

proximity sensor to control feed. Short support

platform with 3 steps. (An equivalent design is

also acceptable)

Remove husk and bran

in separate operation,

producing quality

white rice with low

rates of breakage.

Approximately

1 t/hr. (input)

15 1

2.5 Rice

Polisher

Drum with thongs inside perforated screen.

Aspiring fan. Water injection with control.


Adding extra luster to

the milled rice. 2.2 1

2.6 Access

Platform


bracing. Non slip floor. Perimeter hand rails.

Access ladder. (An equivalent design is also

acceptable)

To support mill,

polisher and sieve - 2

meters above ground

and provide access.

1

2.7 Fine Sieve Vibratory tray with woven top mesh and fines

collection base. Support frame with anti-

vibration mounts outlet for fines with baggers.

To remove dust and

small broken grains

from milled rice.

0.3 1

2.8 Fine Spout Shute and bag holder with over center grip For broken grains 1

3.0 Sacking


Items and

Specifications

Offered

Unit

Price

(US$)

Total Price

(US$)

3.1 Hopper Galvanized steel sheet – 45 degree hopper,

support frame from platform. Hi level

proximity sensor. Flanged outlet with control

Provide reserve of

grain for sacking – 1

ton

1


LADA




slide. (An


3.2 Two way

bagger

Flanged to hopper with flap valves For filling sack 1

3.3 Portable

Sack stitcher

Heavy duty, high-speed, single needle stitcher.

Mechanically operated thread chain cutting

knives, steel cam, improved looper/chain

former. Oil pumps lubrication system with

cone, 5 needles and tool kit. (An equivalent

design is

also acceptable)

To close sacks of

various types with

single thread stitch.

0.18 1

4.0 Plant

Service


Specifications

Offered

Unit

Price

(US$)

Total Price

(US$)

4.1

Control

Panel

Totally enclosed, dust proof cabinet with

starter gear to suit the listed motors, each with

on/off buttons and clearly labeled. Individual

circuit breakers and overloads. Main isolator

and outgoing terminals.

To operate the plant 1

4.2

Set Sundry

Items

Comprising: paint, mastic, steel sections,

fasteners etc. (An equivalent design is also

acceptable)

For instillation of the

plant 1

5.0 Spare Parts Specification Function/Capacity kW Qty Items and

Specifications

Offered

Unit

Price

(US$)

Total Price

(US$)

5.1 Strategic

Spare Parts

Electrical and mechanical parts for equipment For emergency

standby. 1


LADA




5.2 Consumable

Spare Parts


rollers, screens, belts, bearings, extra pipes,


To replace easily

Worn-out parts.

1

6.0

Generating

Set

Specification Function/Capacity kW Qty

Items and Specifications

Offered

Unit Price (US$)

Total Price (US$)

Water cooled Perkins Diesel engine closed

coupled to a Stamford brushless alternator and

mounted on fabricated steel base frame. Base

fuel tank. Control panel with key start and

engine protection. (An equivalent design

is also acceptable)

To provide for the

plant at full capacity.

80KVA Prime 1

6.1 Cable

Connection

10 m XLPE cables with glands Connecting generator

to control panel

1

set

6.2 Spare Parts Comprise of engine service parts for 2500

hours

For servicing

generator

1

set

Subtotal:


Other Costs (Describe:______________________) :

GRAND TOTAL Item #2 – Medium Scale Commercial Rice Milling System:

$0.00





LADA




Item #3: Technical Specification of One Small Scale Rice Milling System

Function: For processing paddy into good quality polished, stone free rice

Intake Capacity: Approximately 700 kg per hour

Output Capacity: Approximately 500 Kg per hour - good quality polished, stone free white rice

Cleaning/Destoning: Air aspiration, separation by screening and specific gravity destoning.

Milling: Single-pass two-stage rice milling – de-husking followed by hulling/whitening.


End Product Output: Rice, Bran – low level discharge from mill, manually loading from boxes into sacks.

Electrical Load: Approximately 9.4 kW

Power Supply:

3 phase, 240/380 volts, 50 Hz. 15 KVA diesel generators (Caterpillar/Perkins or its equivalent) is

required.

Note:

The specifications listed below are indicative and outline the most likely components of

a small rice-milling system that will lead to the identified outputs listed above. As such, other

combinations of the various components are allowable, as long as they lead to the expected outputs listed

above. If a different technical solution is proposed, the bidder must provide evidence that the proposed

rice milling system functions correctly, is operating in at least two similar rice-milling areas to Liberia,

and presents the best value to CNFA/LADA as the tenderer for these services. The specifications below

therefore list equivalent design is also acceptable where applicable. This includes kW and other

categories.


LADA




Item

No. Title/Model Specification Function/Capacity kW Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total

Price

(US$)

1.0 Cleaner Reciprocating screen boat on hangers with shaker

arms from eccentric shift drive. Three easily

changeable sieves. Air suspension of product from

winnowing fan assists screening and blow off light

materials. Heavy duty support frame. Feed hopper

with regulation slide. (An equivalent design is also

acceptable)

Removing light

trash, straw, sand,

weed seeds.

Approximately 700

kg/hour input 0.75 1

1.1 Magnet Ferrite type rod magnets fitted to intake hopper. Removing tramp

materials 1


sheller – rolls 222 mm diameters x 100 mm wide.

Husk aspirator - paddle bladed fan and air

adjustment baffles. Peeler - screwed iron roller

inside 2 part screen. Separate outlets for; husk,

bran, broken and whole rice. Feeder hopper. (An


Remove husk and

bran in separate

stages, producing

quality white rice.

Approximately

700 kg/hr. (input)

7.5 1

2.1 Mill Accessories Husk discharge pipe, 3 meters, to outside of

building. Spout for brand. (An equivalent design is

also acceptable)

For the mill

2.2 1

2.2 Stand extension Steel pressing under mill – raising mill by 0.5

meter above ground. (An equivalent design is also

acceptable)

To allow discharge

of rice and bran to

collection boxes.

- 1

2.3 Collection box Robust plastic. For removing

paddy between

stages.

0.3 1

3.0 Destoner Pressure type vibratory deck, mechanical deck Removing stones, - 1


LADA




drive. Fully adjustable deck angle and amplitude.

Mild steel construction. Well controlled air flow

from below deck fan. Air filter unit with

aluminum panels. (An


mud bulls etc. by

specific gravity

differentiation. 400

kg/hr. on white rice

3.1 Feed Hopper Welded steel fabrication hopper on independent

support stand.

Taking milled rice

manually fed from

boxes.

- 1

4.0 Plant Services Specification Function/Capacity kW Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total

Price

(US$)

4.1 Control

Panel

Totally enclosed, dust proof cabinet with starter

gear to suit the listed motors, each with on/off

buttons and clearly labeled. Individual circuit

breakers and overloads. Main isolator and

outgoing terminals.

To operate the

plant

1

4.2 Set Sundry

Items

Comprising: paint, mastic, steel sections,

fasteners etc. (An equivalent design is also

acceptable)

For instillation of

the

plant

- 1

5.0 Spare Parts Specification Function/Capacity - Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total

Price

(US$)

5.1 Strategic

Spare Parts

Electrical and mechanical parts for equipment For emergency

standby. - 1


LADA




5.2 Consumable

Spare Parts


rollers and screens. , belts, bearings, extra pipes,


To replace easily

Worn-out parts.

b 1

6.0

Generating Set

Specification Function/Capacity - Qty

Items and

Specifications

Offered

Unit Price

(US$)

Total

Price

(US$)

6.1 Generating Set

Water cooled Perkins Diesel engine closed

coupled to a Stamford brushless alternator and

mounted on fabricated steel base frame. Base fuel

tank. Control panel with key start and engine

protection. (An equivalent design is also

acceptable)

To provide for the

plant at full

capacity. 15 KVA - 1

6.2 Spare Parts Comprise of engine service parts for 2500 hours For servicing

generator - 1 set

Subtotal:


Other Costs (Describe: ______________________) :

GRAND TOTAL ITEM #3 – Small Scale Rice Milling System:

$0.00




LADA





Any commodities offered in response to this RFQ must be new and unused. In addition, all electrical commodities must

operate on 240V/50Hz.

Please note that, unless otherwise indicated, any stated brand names or models are for illustrative description only. An

equivalent substitute, as determined by the specifications, is acceptable.


LADA




5. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive

basis, including delivery, installation and all other costs. Pricing must be presented in United

States Dollars. Offers must remain valid for not less than 60 calendar days after the offer

deadline. Offerors are requested to provide quotations on official letterhead in the format

provided in Section 4 – Technical Requirements.

In addition, offerors in Liberia responding to this RFQ are requested to submit the following:

A copy of their official registration or business license/certificate.

A copy of their tax clearance certificate.

Failure to include these two documents indicated above by vendors based in Liberia would

lead to disqualification of an offer from consideration as CNFA/LADA will do business only

with vendors that have satisfied Government of Liberia (GOL) requirements. Offerors

outside of Liberia responding to the RFQ are requested to conform to internationally

acceptable procurement standards.

6. Evaluation: The award will be made to a responsible offeror whose offer follows the RFQ

instructions; meets the eligibility requirements; satisfies the technical specifications; and

provides the best overall value, by offering a combination of a technically acceptable

approach and a reasonable price. Proposed costs must reflect and clearly match the degree of

sophistication of the technical approach. Bids will be scored using the following criteria.

Maximum Score Possible: 100 pts

Score Breakdown:

Compliance with Technical Specifications 35 pts.

Demonstrated Capacity to Deliver + Delivery Time to Monrovia 15 pts.

Relevant Experience and References 20 pts

Company Financial Capability 10 pts

Price 20 pts.

Best-offer quotations are requested. It is anticipated that award will be made solely on the basis

of these original quotations. However, CNFA reserves the right to conduct any of the following:

CNFA may conduct negotiations with and/or request clarifications from any offeror

prior to award;

While preference will be given to offerors who can address the full technical

requirements of this RFQ, CNFA may issue a partial award or split the award among

various suppliers, if in the best interest of the CNFA LADA Project;

CNFA may cancel this RFQ at any time.

Please note that if there are deficiencies regarding responsiveness to the requirements of this

RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration.

CNFA reserves the right to waive immaterial deficiencies at its discretion.


LADA




7. Payment and Award: The award will be made to the offeror whose quotation represents the

best value to the Project. Any award and payment resulting from this RFQ is anticipated to

be in the form of a firm fixed price purchase order. This award is subject to the CNFA

LADA Project’s terms and conditions as stipulated in Annex #3.

8. Offer Format Instructions: All quotations must be formatted in accordance with the below

requirements:

(a) English language only

(b) Include the individual/agency/organization name, date, RFQ number, and page numbers

as a header or footer throughout the document.

(c) The Technical Offer must be in the format provided in Section 4.

A full offer will include the following documents:

(a) An offer checklist (Annex #1).

(b) A cover letter on company letterhead, signed by an authorized representative of the

offeror (Annex #2).

(c) A complete Technical Offer in response to the evaluation criteria in Section 6 and in the

format provided in Section 4.

(d) A copy of the offeror’s business license, or, if an individual, a copy of his/her

identification card.

(e) A copy of the offeror’s tax clearance certificate for offerors in Liberia.

(f) At least three references or contacts for references from organizations/individuals for

which the offeror has successfully performed similar work.


LADA




Annex #1 – Offeror Checklist

To assist offerors in preparation of proposals, the following checklist summarizes the

documentation to include an offer in response to this RFQ:

□ Cover letter, signed by an authorized representative of the offeror (see Annex #2)

□ Official quotation, including specifications of offered items (see Section 4)

□ Copy of offeror’s registration or business license

□ Copy of offeror’s tax clearance certificate (for offerors in Liberia)

□ Minimum of three references for clients the offeror has worked with


LADA




Annex #2 – Offeror Cover Letter

The following cover letter must be placed on letterhead and completed/signed/stamped by a

representative authorized to sign on behalf of the offeror:

To: CNFA/LADA

Congo Town

Tubman Boulevard

Behind Cuttington Graduate School

Reference: RFQ no. CNFA-LADA-RFQ-CIF-GRANTS-2017-11-001

To Whom It May Concern:

We, the undersigned, hereby provide the attached offer to perform all work required to complete

the activities and requirements as described in the above-referenced RFQ. Please find our offer

attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions

included in the above-referenced RFQ. We further certify that the below-named firm—as well as

the firm’s principal officers and all commodities and services offered in response to this RFQ—

are eligible to participate in this procurement under the terms of this solicitation and under

USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

We have no close, familial, or financial relationships with any CNFA or CNFA/LADA

project staff members;

We have no close, familial, or financial relationships with any other offerors submitting

proposals in response to the above-referenced RFQ; and

The prices in our offer have been arrived at independently, without any consultation,

communication, or agreement with any other offeror or competitor for the purpose of

restricting competition.

All information in our proposal and all supporting documentation are authentic and accurate.

We understand and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks.

We understand and agree to CNFA’s prohibitions against funding or associating with

individuals or organizations engaged in terrorism or trafficking in persons activities.


LADA




We hereby certify that the enclosed representations, certifications, and other statements are

accurate, current, and complete.

Authorized

Signature:____________________________

Name & Title of

Signatory:____________________________

Date:________________________________

Company

Name:_________________________

Company

Address:_______________________

______________________________________

Telephone:_____________________________

Website:______________________________

Company Registration or Taxpayer ID

Number:______________________________

Does the company have an active bank

account?

(Y/N):__________________________

Official name associated with the bank account (for payment):

______________________________________________________________________________


LADA




Annex #3 – CNFA Terms and Conditions

1. Ethical and Business Conduct Requirements: CNFA is committed to integrity in

procurement, and only selects suppliers based on objective business criteria such as price and

technical merit.

CNFA does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or

kickbacks. Any firm or individual violating these standards will be disqualified from this

procurement, barred from future procurement opportunities, and may be reported to both

USAID and the Office of the Inspector General.

Employees and agents of CNFA are strictly prohibited from asking for or accepting any

money, fee, commission, credit, gift, gratuity, object of value or compensation from current

or potential vendors or suppliers in exchange for or as a reward for business. Employees and

agents engaging in this conduct are subject to termination and will be reported to USAID and

the Office of the Inspector General. In addition, CNFA will inform USAID and the Office of

the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity,

object of value or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the proposal

submission:

Disclose any close, familial, or financial relationships with CNFA or project staff. For

example, if an offeror’s cousin is employed by the project, the offeror must state this.

Disclose any family or financial relationship with other offerors submitting proposals.

For example, if the offeror’s father owns a company that is submitting another

proposal, the offeror must state this.

Certify that the prices in the offer have been arrived at independently, without any

consultation, communication, or agreement with any other offeror or competitor for

the purpose of restricting competition.

Certify that all information in the proposal and all supporting documentation are

authentic and accurate.

Certify understanding and agreement to CNFA’s prohibitions against fraud, bribery

and kickbacks.

Please contact [email protected] with any questions or concerns regarding the above

information or to report any potential violations. Potential violations may also be reported

directly to CNFA at to [email protected] or by phone at 202-296-3920.

2. Terms and Conditions: This solicitation is subject to CNFA’s standard terms and

conditions. Any resultant award will be governed by these terms and conditions; a copy of

the full terms and conditions is available upon request. Please note the following terms and

conditions will apply:

(a) CNFA’s standard payment terms are net 30 days after receipt and acceptance of any

commodities or deliverables. Payment will only be issued to the entity submitting the




LADA




offer in response to this RFQ and identified in the resulting award; payment will not be

issued to a third party.

(b) No commodities or services may be supplied that are manufactured or assembled in,

shipped from, transported through, or otherwise involving any of the following countries:

Cuba, Iran, North Korea, or Syria.

(c) Any international air or ocean transportation or shipping carried out under any award

resulting from this RFQ must take place on U.S.-flag carriers/vessels.

(d) United States law prohibits transactions with, and the provision of resources and support

to, individuals and organizations associated with terrorism. The supplier under any award

resulting from this RFQ must ensure compliance with these laws.

(e) The title to any goods supplied under any award resulting from this RFQ shall pass to

CNFA following delivery and acceptance of the goods by CNFA. Risk of loss, injury, or

destruction of the goods shall be borne by the offeror until title passes to CNFA.

(f) United States law prohibits engaging in any activities related to Trafficking in Persons.

The supplier under any award resulting from this RFQ must ensure compliance with

these laws.

3. Disclaimers: This is a RFQ only. Issuance of this RFQ does not in any way obligate

CNFA, the LADA Project, or USAID to make an award or pay for costs incurred by potential

offerors in the preparation and submission of an offer. In addition:

(a) CNFA may cancel RFQ and not award;

(b) CNFA may reject any or all responses received;

(c) Issuance of RFQ does not constitute award commitment by CNFA;

(d) CNFA reserves the right to disqualify any offer based on offeror failure to follow RFQ

instructions;

(e) CNFA will not compensate offerors for response to RFQ;

(f) CNFA reserves the right to issue award based on initial evaluation of offers without

further discussion;

(g) CNFA may negotiate with short-listed offerors for their best and final offer;

(h) CNFA reserves the right to order additional quantities or units with the selected offeror;

(i) CNFA may reissue the solicitation or issue formal amendments revising the original RFQ

specifications and evaluation criteria before or after receipt of proposals;

(j) CNFA may modify the specifications without issuing a formal notice to all offerors when

the revisions are immaterial to the scope of the RFQ;

(k) CNFA may choose to award only part of the activities in the RFQ, or issue multiple

awards based on multiple RFQ activities;

(l) CNFA reserves the right to waive minor proposal deficiencies that can be corrected prior

to award determination to promote competition;

(m) CNFA will contact all offerors to confirm contact person, address, and that the bid was

submitted for this RFQ;

(n) CNFA will contact all offerors to inform them whether or not they were selected for

award;


LADA




(o) In submitting a response to this RFQ, offerors understand that USAID is not a party to

this solicitation and the offeror agrees that any protest hereunder must be presented – in

writing with full explanations – to the LADA Project for consideration. USAID will not

consider protests regarding procurements carried out by implementing partners. CNFA, at

its sole discretion, will make a final decision on any protest for this procurement.

4. Source/Nationality/Manufacture: All goods and services offered in response to this RFQ

or supplied under any resulting award must meet USAID Geographic Code 937 in

accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The

cooperating country for this RFQ is Liberia.

Offerors may not offer or supply any commodities or services that are manufactured or

assembled in, shipped from, transported through, or otherwise involving any of the following

countries: Cuba, Iran, North Korea, or Syria.

5. Taxes and VAT: The LADA Project is exempt from cooperating country taxes, duties and

VAT.

6. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and

its principal officers are not debarred, suspended, or otherwise considered ineligible for an

award by the U.S. Government. CNFA will not award a contract to any firm that is debarred,

suspended, or considered to be ineligible by the U.S. Government.

Any ocean or any international air shipments of items in regards to this RFQ must be made

on carriers and vessels under flag registry of the United States. If such carriers or vessels are

not available, the offeror must notify CNFA prior to shipment in order to request further

written instructions. Failure to use such U.S. flag carriers/vessels without prior written

authorization from CNFA shall be grounds for unilateral termination for default of the

purchase order by CNFA, with no payment being issued for any shipping/transportation

costs.

7. Delivery: In such cases where delivery is included in the budget and purchase order, the

vendor will be responsible for delivery to the grantee activities site. As part of its response to

this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery

timeframe (after receipt of order). The delivery estimate presented in an offer in response to

this RFQ must be upheld in the performance of any resulting contract.

8. Warranty: Warranty service and repair within the cooperating country is required for all

commodities under this RFQ. The warranty coverage must be valid on all commodities for a

minimum of 12 months after delivery and acceptance of the commodities, unless otherwise

specified in the technical specifications.

http://www.gpo.gov/fdsys/pkg/CFR-2012-title22-vol1/pdf/CFR-2012-title22-vol1-part228.pdf

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