request for proposals - tooele · 2021. 1. 29. · proposals received as a result of this request,...

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REQUEST FOR PROPOSALS

Invitation for Architects to Present Proposals and Qualification Statement for

Architectural and Engineering Services for

Harris Community Village

Harris Community Village Design & Engineering Services RFP

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Giv Communities (the “Developer”) on behalf of Harris Community Village

Partners (the “Managing Member”) will be accepting qualification statements and fee

proposals from qualified architectural and engineering firms by January 8th until 5:00

PM at 50 N 600 W, Unit D, Salt Lake City, Utah 84116 or via email at

[email protected]. No additional information may be submitted after this deadline

unless specifically requested.

The details of the Harris Community Village project (the “Project”) and the requirements

for proposals/qualification statements are set forth below. Please review the requirements

carefully, as incomplete or noncompliant proposals/qualification statements may be

rejected.

Giv Communities is acting as the owner's representative and general development

consultant for the entirety of the first phase of the Harris Community Village project. In

addition, Giv Communities will be actively working with both Tooele County Housing

Authority and Friends of Switchpoint as key stakeholders and decision makers. Tooele

County Housing Authority is the owner of the property and will act as the property

manager of the Low-Income Housing Tax Credit (LIHTC) units. Friends of Switchpoint

will be acting as lessor of the Community Resource Center and service provider for all

62 permanent supportive housing LIHTC units. Any questions and or concerns related to

the project will be facilitated and handled through Giv Communities.

Any questions regarding the Project or the requirements for fee proposals and

qualification statements should be directed to:

Melissa Jensen

Giv Communities

50 N 600 W, Unit D

Salt Lake City, Utah 84116

[email protected]

Significant questions will not be considered within 48 hours of deadline. Any significant

information formulated from questions will be issued to all RFP holders to the best of our

ability before that 48 hour period. In order to develop an effective proposal,

communication during the submission period is encouraged.

This request for proposals does not commit the Managing Member to award a contract or

to pay any costs incurred in the preparation of proposals. The Managing Member

reserves the right to extend the due date for proposals, to accept or reject any or all

proposals received as a result of this request, or to cancel this request in part or in its

entirety. The Managing Member reserves the right to waive any irregularity, informality,

or technicality in the proposals in its best interest and will award a contract based upon

the highest scoring, lowest priced responsible qualified submission.

Non-disclosure and Confidentiality. By submitting a qualification statement and/or

proposal pursuant to this Request for Proposals, you agree that the information provided

mailto:[email protected]


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to you in this Request for Proposals is confidential. You agree to keep the information

obtained herein and any other information obtained regarding the Project from the

Developer or Managing Member, strictly confidential, and only to disclose the

information (i) to those members of your firm necessary to create and submit a proposal,

and then only under the terms and obligations of confidentiality imposed by this Request

for Proposals; and (ii) after being authorized to do so by Developer and/ or Managing

Member.

Equal Opportunity and Affirmative Action Program. The successful applicant must

covenant and agree to abide by Federal and State regulations pertaining to Equal

Employment as set forth in Executive orders 11246, 11375, 11625 and 41 CFR Part 60-4,

Section III of the Housing and Urban Development Action of 1968 (12 USC 170u), as

amended and HUD regulations at 24CFR Part 135.

In summary, these regulations require project participants no discriminations against

any employee or applicant for employment because of race, color, religion sex, age,

disability, or national origin and project participants will take appropriate measures to

employ minority owned businesses. A copy of all noted regulations can be obtained from

the sponsor. Also, the sponsor will make every effort to ensure that all offerors are

treated fairly and equally throughout the entire advertisement, review and selection

process. The procedures established herein are designed to provide all parties

reasonable access to the same basic information.

The Developer does not discriminate on the basis of race, color, national origin, sex,

religion or age.

1. Project Summary.

A. The Project consists of a low-income housing tax credit development

(“LIHTC”) that will consist of a renovated education facility, Harris

Elementary, and new construction for the LIHTC units. The project is

anticipated to be 100% electric and Energy Star MFNC and Enterprise

Green Communities certified. The project is located at 251 N 1st Street,

Tooele, UT 84074

B. The project will include two newly constructed 3-story walk ups

connected by a single-story community club house with adjacent leasing

space.

i. Building One will have 42 studios (450SF) with roughly

6,944SF/floor and 21,832SF total

ii. Building Two will have 6 One-Bedrooms (600SF) and 18 Two-

Bedrooms (900SF) with roughly 7,260SF/floor and 21,780SF total.

iii. The connecting clubhouse and office space will consist of roughly

1,640SF


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C. The Project will involve the renovation of the existing building to include

a Community Resource Center (CRC) and other community facilities. The

following are the slated uses:

i. Emergency shelter,

ii. Community daycare,

iii. Office space for case management and administration

iv. Food bank,

v. Community public space (in the old gym)

vi. Computer use areas

New apartment units will each include a kitchen with stove, refrigerator,

sink and microwave, and a full bath. There will also be an outdoor garden

space with raised beds. There will be significant landscaping and natural

area definition required to help distinguish the outdoor spaces.

The demolition will consist of complete removal of the North West wings

of the building as referenced in the attachment. In addition, internal

demolition of the existing structure to meet the necessary anticipated uses

will be required. The emergency shelter units will primarily have shared

bathroom and kitchen facilities with the exception of the family units

which will have their own bathroom units.

Under this RFP the Architect will provide demolition plans and

specifications as part of contract documents. The project will be both

Energy Star MFNC certified and Enterprise Green Communities certified.

The Architect will provide plans and specifications to meet both of those

certification’s criteria.

This residential project is a “Permanent Supportive Housing” project and

emergency shelter. As such the facility will provide housing and

emergency services for vulnerable adults, primarily with special needs. A

safe and secure homelike setting is desired that incorporates trauma-

informed design and precautionary measures such as anti-ligature

hardware and fixtures.

Demolition and new construction will be awarded to a general contractor

under a separate Bid/RFP. The RFP processes will run parallel and be

awarded simultaneously.

A. Alternates.

There will be several additive alternates for general contractor to price

during pre-construction that may be included as bid alternates when

construction documents are issued to subcontractors. Proposals for design

services are to include the following as alternates:


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i. Replacement of existing windows.

ii. Replacement of existing exterior wall studs.

iii. Provide impact resistant drywall in apartment units.

iv. Replacement of existing roof.

B. Mandatory Pre-proposal Meeting.

There is will be a mandatory pre-proposal, on-site meeting to visit the

site and review existing conditions. Please RSVP to Melissa Jensen,

Giv Communities, [email protected].

Pre-proposal Meeting

December 17th from 10:30 - Noon

251 North 1st Street Tooele

* Please use on-street parking. We will meet on 1st Street at the east side of

the existing property.

2. Anticipated Schedule.

A. The Project is anticipated to be notified of a federal LIHTC reservation

from Utah Housing Corporation by mid-December 2020. The existing

property is not occupied

See attached Appendix A – Project Schedule.

vii. Design: Duration is anticipated to be three months and be complete

April of 2021.

viii. Construction: Duration is expected to be 12 to 18 months and

begin in Summer 2021 for completion Spring 2023.

3. Architectural Services.

The architectural firm selected for the Project will be expected to provide the

following services:

A. Architectural, Engineering and Design Services.

Architectural, structural, landscape, civil, mechanical, electrical,

plumbing, acoustical, interior design, lighting, data/telecommunications,

security, graphics, environmental testing/remediation, and related services

as may be required in connection with the planning, design, and

construction of the Project.

mailto:[email protected]


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B. Code Analysis.

Building, planning, and access analyses and reviews for Project.

C. Sustainable Design.

Develop, analyze, and implement programs for sustainable site and

building design.

D. Cost Analysis and Schedule Planning.

Provide, in conjunction with the Developer and its general contractor,

cost-estimating services and participate in all aspects of project cost

estimating and schedule planning, including design schedule, construction

estimating, life cycle costing, value engineering, and critical path/special

scheduling.

E. Site Planning and Landscape Architecture.

Provide services, as required, necessary for site design, including grading,

water detention, utilities, parking lots, roads, driveways, hardscape,

landscape, accessibility, lighting, and irrigation.

Irrigation and landscaping work to include reconfiguring existing around

final new footprint and include 800SF of raised garden beds.

Civil design is to include Storm Water Pollution Prevention Plan (SWPPP)

and benchmarks for existing site and structures benchmarks.

F. Environmental Standards.

Design the Project to meet Energy Star MFNC and Enterprise Green

Communities standards.

G. Bid/Proposal Process and Value Engineering.

Assistance with the bidding process, contract award and value engineering

in working with the selected contractor.

H. Construction Administration.

Provide construction administration services during the course of

construction, including attendance at weekly OAC meetings, responding

to RFIs, review and approval of submittal and draw requests, and


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execution of certifications as may be required by project’s lenders and

investors.

4. Architectural Firm Requirements.

A. Satisfaction of federal, state, county, and municipal licensing and

standards requirements.

B. Past experience with multi-family and rehabilitation.

C. Experience with buildings and designs of the type being contemplated.

D. Demonstrated ability to meet deadlines.

5. Required Submissions

Each responding applicant should submit an electronic copy via email to

[email protected]. Applicants may also choose submit two (2) hard copies of their

proposal.

A. Cover letter.

Include the name of the primary contact person and preferred contact

information, including an email address.

B. Completed Architect-Engineer Qualifications (Standard Form 330).

C. Fee Proposal.

Please provide a detailed fee proposal for the project, including all

engineering and other required services.

Fee proposal to include fee schedule for when progress payments need to be made.

D. Proposed Project Team.

Provide (1) an organizational chart indicating your firm’s proposed Project

team, (2) a current resume for each proposed team member, (3) a

statement regarding each proposed team member’s experience with similar

projects and reasons why they were selected for the proposed project team,

and (4) an estimate of the percentage of their time each Project teach

member will devote to the Project. Identify the proposed lead architect


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and lead engineers, and list/describe any subcontractors or consultants

your firm anticipates using.

E. Description of relevant experience.

Description, elevations or images, and other information of interest on any

and all projects of a similar size, value, structure, and scope completed by

your firm during the last ten years.

As the Project will be financed primarily through tax credits, please

highlight other tax credit projects your firm has been involved in, if any.

If your firm has not completed a tax credit project before, provide

evidence of your familiarity with applicable tax credit programs, including

the names and specific experience of anyone in your firm with relevant

knowledge/experience.

For each project, please provide the following information:

i. Project name and location.

ii. Dates of involvement in the project.

iii. Types of tax credits involved in the project, if any.

iv. A detailed description of your firm’s role in the project and the

involvement of any members of the Project team set identified

pursuant to subsection 5.D above.

v. Value of the project.

vi. Names and contact information of the project owner(s),

developer(s), and tax credit investor(s), if any, and other points of

contact regarding your involvement with the project.

F. Client References.

Provide three client references. If possible, include as references clients

whose project was either similar in nature and/or scope (e.g., square

footage, configuration, and number of units) or involved members of the

Project team set forth pursuant to subsection 5.D above.

G. Certification of licensure, non-debarment.

Provide a statement from a principal of your firm affirming that you are in

compliance with all applicable federal, state, county, and municipal

licensing and standards laws, and that your firm is not now, and has not

been, debarred or otherwise prohibited from competition for government

contracts.

H. Insurance.


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Provide certifications of types and amounts of all insurance coverage

currently in effect.

I. Energy Star.

Please identify the individuals on the proposed project team or who will be

working on the Project that have experience in completing Energy Star

Projects and obtaining Energy Star certifications. Provide information for

any team members who have been trained with regards to Energy Star

MFNC or have worked on other projects seeking certification under

Energy Star MFNC.

J. Design Schedule.

Provide a timeline for 50% and 100% completion of construction plans

and specifications.

K. Design Concept.

Provide a preliminary floor plan of a studio and one-bedroom unit.

L. Other relevant information.

Please provide any other information that you believe is relevant and

would be helpful to the Developer in evaluating your proposal based on

the criteria for decision set forth in Section 6.A of this RFP.

M. Confidentiality.

Provide a signed, written acknowledge that your firm agrees to, and is

bound by, the obligations of non-disclosure and confidentiality set forth on

above.

6. Criteria and Anticipated Timeline for Decision.

A. Criteria for Decision.

The Developer has created a committee to evaluate the proposals

submitted pursuant to this RFP. Proposals will be evaluated and scored

according to the criteria below. Respondents will then be ranked according

to those scores. Review and acceptance of the proposal will be based on

the following criteria:

i. Past performance/experience (40%); Specific attention will be paid

to those with affordable housing, permanent supportive housing

and shelter experience.


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ii. Proposed project principals and team (25%);

iii. Fee proposal (25%);

iv. Other (Timeline, References, Quality of Response…) (10%)

There may be a shortlist and selection interview before acceptance of

proposal.

After full review and scoring the top ranked firm/team will then be

contacted to formulate a more detailed scope and final negotiation. If

agreement cannot be reached the second ranked firm will be contacted and

so on and so forth.

B. Timeline for Decision.

The anticipated date for decision is January 29, 2021. Applicants will be

notified of the decision via email.

7. Appendices.

A. All respondents are responsible for reviewing and understanding the

attached documents:

i. Appendix A: Project Schedule

ii. Appendix B: Site Plan

iii. Appendix C: Existing As-Built Drawings

iv. Appendix D: Demolition Plan


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Appendix A

20D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D

DesignDesign & Engineering Request for Proposals

Design & Engineering RFP 12/7/20 - 1/8/2021Pre-proposal Site Visit 12/17/20Architect Selection 1/11/2021 - 1/29/2021

Design Kick-off Meeting 2/10/21Program/ Design Development 2/11/21- 3/8/2021

Design Charrette 02/18/2021Design Charrette 2/25/2021

50% Construction Documents 03/11/2021 - 04/05/202190% Construction Documents 04/10/2021 - 05/08/2021100% Construction Documents 05/08/2021Design Assist

General Contractor Request for ProposalsGC RFP 12/7/20 - 1/8/2021Pre-proposal Site Visit 12/17/20GC Selection 2/10/21

50% Estimate 04/19/202190% Estimate 05/22/2021Construction Subcontractor Bid & Award 5/22/2021 - 7/22/2021

Procure Permit - Architect 6/3/2021 - 08/16/2021SWPPP 07/30/2021Groundbreaking TBDMobilize 07/30/2021

Construction 08/16/2021 - 02/15/2023Construction Complete - GC 2/15/23

2023Harris Community Village (11/25/20) 2022

CONSTRUCTION

PRECONSTRUCTION

2021


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Appendix B

10’ 50’ 100’10’ 50’ 100’

FAMILY BUILDING(24 UNITS)


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Appendix C

Scale: 1/32" = 1'-0"

0' 16' 32' 64'

when printed on 11" x 17" paperN

W

SEHistoric Floor Plans

1998 GymAddition

1998 Teachers'Lounge Remodel

1991 Boiler Room Addition

1978 Kitchen Addition

1962 Ten ClassroomAddition

WheelchairLift Addition

1952 OriginalBuilding Construction

NW

SEBuilding History Plan

Scale: 1/32" = 1'-0"

0' 16' 32' 64'

when printed on 11" x 17" paper

Outside Building Addition

OUTSIDE STORAGE BUILDING

https://www.dronedeploy.com/app2/data/5eb33dbe50e7393d65c5f225;jwt_token=eyJ0eXAiOiJKV1QiLCJhbGciOiJIUzUxMiJ9.eyJleHAiOjI1MzQwMjMwMDc5OSwiaWQiOiI1ZWIzM2RiZTUwZTczOTNkNjVjNWYyMjUiLCJzY29wZSI6WyI2ZjVkOTEwNmVkXzBGQkFBRjcyQTVJTlNQSVJFIl0sInR5cGUiOiJSZWFkT25seVBsYW4ifQ.3Tu64uYZqETVmnLIPnHecxBob2jHC3m8qzywCW_x1F7j6fGZVs31B1w9auSUnPtMKZ8TBMfPRi4qDkjcIFDY2Q


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Appendix D

Classroom wings to be demolished and removed from site.

Scale: 1/32" = 1'-0"

0' 16' 32' 64'

when printed on 11" x 17" paperN

W

SEDemo Floor Plan

26,985 sf

Main Entry

Cafeteria

Gym