request for proposals for the planning of the new horizons...
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REQUEST FOR PROPOSALS
For the Planning of the New Horizons Redevelopment District
Submit to: City of Douglasville
Attn: Patrice R. Williams 6695 Church Street, Douglasville, GA 30134
Request for Proposal questions can be directed to Patrice R. Williams, Community Development Manager, 678-449-3028 or
Summary The City of Douglasville hereby solicits proposals from qualified planning firms for the redevelopment of approximately 250 acres of land surrounding the Highway 92 Relocation project. The property is located within the City’s designated Urban Redevelopment Area, and the City will be assisted in this planning effort by the Douglasville Urban Redevelopment Agency (URA). Proposal deadline is Monday, October 2, 2017 by 10 am at City Hall, P.O. Box 219, 6695 Church Street, Douglasville, Georgia 30133. As described in the specifications, all proposals must comply with all applicable general and special instructions. The City of Douglasville reserves the right to reject any proposal that is non-responsive or incomplete or to reject all proposals. Every proposer must submit a proposal on the entire project – any work intended to be subcontracted must be included in the proposal. Submission of e-verify is also required at the time of proposal. A pre-proposal conference will be held for all interested firms, and the meeting is scheduled for Wednesday, August 23, 2017 at 10am. Any proposer who is unable to attend should contact Patrice R. Williams, [email protected], for instructions on attendance at a substitute conference. Proposers may arrange to attend via conference call by emailing Patrice R. Williams, before Monday, August 21, 2017 (noon) for instructions. Proposers attending in person should meet at the Douglasville Conference Center located at 6700 Church Street, Douglasville, Georgia 30134 and check in at the front receptionist desk. Attendance at a pre-proposal meeting is mandatory. QUESTIONS: All questions or requests for additional information must reference the above proposal name and must be submitted by 12 Monday, August 21, 2017 to Patrice R. Williams, Community Development Manager. Emailed questions or inquiries shall be submitted to [email protected]. Questions and answers will be issued to all interested who have attended the pre-proposal conference in the form of an addendum. No other contact regarding the project is permitted between those interested in submitting a proposal and any other City staff or elected officials until after award, except through the City Manager’s Office. Proposers may contact, Patrice R. Williams at 404-668-6018 with any questions or concerns. Instructions
1. All proposals must be delivered to City Hall, P.O. Box 219, 6695 Church Street, Douglasville Georgia 30133, no later than the time and date indicated above. Any proposal received after that time will not be considered for award.
2. The City of Douglasville reserves the right to waive any and all technicalities, formalities or irregularities.
The City may reject the proposal of any firm that has previously failed to perform properly or complete on time, contracts of a similar nature with the City of Douglasville.
3. All proposals must include a completed Pricing Form attached to this invitation. All information regarding
proposer’s name, address, telephone and contact person must be provided.
4. All proposals must be accompanied by a Certificate of Liability Insurance to include worker’s compensation. Proposals may be withdrawn by written or faxed request, provided such withdrawals are received prior to the time and date of the opening. Prior to Notice to Proceed, Contractor shall present a Liability Insurance Certificate naming the City of Douglasville as an Additional Insured. Contractor shall be responsible for all injuries or damages of any kind resulting from work, to persons or property.
Reserved.
Please note: The City of Douglasville encourages you to save paper. It is not necessary to return this entire document with your response. Please return only the relevant pages on which your company has included a response, along with other required documentation.
5. Invoicing for the City of Douglasville is Net 30 once the project is completed. A valid W-9 form is required.
6. Required Submissions a. All proposals must be submitted with one original and two (2) copies, unless otherwise stated in
this invitation. All copies of any proposal must contain all required documents, pricing forms, Contractor’s Oath, e-verify, a current occupational/business license, and a current and valid Certificate of Liability Insurance showing liability insurance coverage and to include workers’ compensation.
I. Redevelopment Area Conditions: The City of Douglasville is a growing community of approximately 35,000 residents. The community is located in Douglas County 20 miles west of Atlanta. The City is bisected by Interstate Highway 20 and has been noted as the shopping hub for residents west of Atlanta and east of Birmingham. The City received approximately $8 million from ARC through the Livable Center Initiative (LCI) program and was the first city to successfully complete its LCI project. The existing Downtown Plan was completed in 2008. Among the projects that have been completed include a parking deck, and a lighting and banners project, along with streetscapes. These investments helped transform the Downtown, and were due in part to the proprieties identified in the LCI. Planning for he redevelopment area must address a variety of unique economic development concerns and interests. The area north of downtown is the City’s the “North side” (now called The New Horizons Redevelopment District) and is disconnected geographically by the railroad tracks to the downtown area. Based on survey results, citizens and community leaders are very concerned about the various conditions that exist on the north side and the challenges they presents for future development. Many of the area residents have expressed concerns about crime and public safety in the areas of Warren Drive, Forrest Avenue and Chicago Avenue. The City of Douglasville Police Department has responded to many calls here over the past several years. These areas along with parts of Strickland Street are also noted to be areas that the respondents themselves overwhelmingly considered to have “slum and blight.” Many of the area residents have described the area as being “slum and blighted” due to litter, overgrown yards, abandoned buildings, and property conditions that have remained un-kept by property owners. These areas have also become haven for vagrancy and conditions that make it unsafe for school children to walk to the neighborhood schools. Many years ago, the City of Douglasville purchased property near Forrest Avenue and St. James AME Church because of a vagrancy problem, and this property has since been maintained by the City of Douglasville, but vagrancy has relocated to another area near Forrest Avenue. Group homes have also populated the area. Many of the group homes house individuals with mental health issues and tenants who do not own cars. Many of the residents walk to and from their destinations in areas deemed unsafe. The group homes are housed in locations that were originally home to many of the more prominent residents of Douglasville. These homes were some of the largest houses in the community and have since been converted into even larger dwellings in order to accommodate the residents. Many of these additions do not meet historical architectural design standards and are not in keeping with the neighborhoods. An overwhelming majority of the public housing units in the City of Douglasville are located on the north side. Some of the older public housing units have been vacated and demolished. Many others are still occupied, however, a
significant number of public housing units are still vacant and waiting to be demolished. This creates a huge safety concern for the citizens. The City of Douglasville proposals from qualified consulting firms to provide professional services to the City to plan redevelopment of the New Horizons Redevelopment District. Scope of Work The primary objectives of the redevelopment effort in the New Horizons Redevelopment District include:
To eliminate blight within the District;
To prevent future blight;
To expand sales tax revenue;
To expand the property tax base;
To create jobs;
To promote a richer cultural environment;
To enhance the quality of life;
To facilitate the development of productive mixed-use properties;
To ensure that the redevelopment of the District is respectful of the City’s urban fabric; and
To foster “place-creation” and “walkable-urbanism”.
The City of Douglasville seeks the “Highest and Best Use” of the New Horizons Redevelopment District that will lead to expanded economic activity. The focus of a proposed Redevelopment Plan should include both commercial and neighborhood redevelopment. The economic analysis should focus on opportunities for commercial redevelopment, neighborhood restoration, and identification of useable space for recreational opportunities. The Redevelopment Plan should identify and prioritize short, middle, and long-term public investment for the next 10 years. The Redevelopment Plan will helping inform budget priorities, and help to affect further transformational investments. The selected planning firm will work closely with the City of Douglasville and the Douglasville Urban Redevelopment Agency staff during the planning process and development of deliverables. Additionally, the planning firm will work collaboratively with the New Horizons Redevelopment District Citizen Committee that will include individuals from a variety of stakeholder groups, including residents, business and property owners, non-profit representatives, civic groups, students and others. In order to accomplish the stated objectives it is anticipated the Redevelopment Plan will address the issues described below. This proposed Scope of Work is intended to be a general outline of the work, and not an all-inclusive description of the elements to be included in the Redevelopment Plan or accompanying planning process:
A summary of emerging trends, key issues, and opportunities facing the District, and recommendations for investments and planning mechanisms to maximize those opportunities. Particular attention shall be focused on opportunities for land use – proposing changes to exciting zoning and ordinance provisions intended to attract the development of residential and commercial businesses to the area;
Recommendations for economic development, and policies that will position the District in to advance community goals for development and improving overall mobility into and within Downtown;
An inventory and analysis of existing conditions, plans, policies, demographics, resources, and other applicable categories currently influencing the form and growth of the District;
An extensive and innovative public engagement plan and strategy utilizing traditional and non-traditional meeting and outreach methods to encourage participation from current residents and partners;
A series of goals and a vision for the District based on the public involvement strategy and based on input from the New Horizons Redevelopment District Committee;
A build-out analysis identifying potential development scenarios for the District;
A set of recommendations and implementation steps that are prioritized into short, medium, and long-term actionable goals that enable the City to achieve the proposed vision for the District that is based on best practices in areas similar to the District; and,
A methodology and framework that will enable the City to track and report its progress to the community on a series of indicators which represent the goals established in the Redevelopment Plan.
Deliverables: Compilation of all maps, photographic inventory, existing parking analysis, and other inventory documents in digital format. Areas of Focus:
The Redevelopment Plan should include a descriptive written narrative and a detailed land use summary quantifying the proposed yield of the redevelopment Plan, in terms of land use acreages, building areas and available parking.
The Redevelopment Plan should also include perspective sketches and other illustrative graphics to convey the development intent.
The Redevelopment Plan should qualify as a “redevelopment plan” under State law, and as such be eligible for related grants.
At the conclusion of the work a public meeting will be conducted to discuss preliminary conclusions and components.
Deliverables: Components, narratives, land use summary, parking needs summary, illustrative graphics and selected base/inventory information compiled in 11x17 color hardcopy format and in digital format. Action Component—The Action Component should clearly detail the steps necessary to achieve implementation of the above Redevelopment Plan.
1. Draft Action Component—Prepare a preliminary outline of the steps necessary to achieve implementation of the Redevelopment Plan. The outline will consist of recommended projects to be undertaken by the City of Douglasville and the URA, and by private sector participants and others. This Component should include estimated project cost, funding options, economic benefit, and a timetable where possible. This Component will be reviewed and approved by designated City representatives. Once approved by the City, this Component would be presented to the public.
2. Funding Component—This Component should accompany the Action Component and should identify potential sources, strategies, procurement responsibility for funding and/or financing. This Component may entail the creation of new funding sources such as a C.I.D. (Community Improvement District), a T.A.D (Tax Allocation District), a B.I.D. (Business Improvement District), or a P.O.A. (Property Owner’s Association) for implementation..
3. Regulation Component—This Component should accompany the action plan and define the boundaries
of the proposed zoning district(s) within which certain development patterns are to be promoted, and should state the location of and responsibility for (i.e. public vs. private) implementation of proposed improvements. This Component should define the intended physical form of future development and redevelopment in terms consistent with the City existing ordinance format.
4. Implementation Component—This Component should accompany the regulation component and contain proposed ordinance provisions detailing zoning and development requirements within each zoning district. This component should place priority on the areas located near the “abandoned” area of Georgia Highway 92 and Jessie Davis Park area respectively. This ordinance should be will be drafted to be “user-friendly,” with graphic illustrations of ‘permitted’ and ‘prohibited’ land use and development practices.
a. “New Ordinance”—This document should be drafted as a series of proposed section amendments to the City existing zoning and development ordinances, utilizing standard Euclidean zoning rather than form-based zoning, and utilizing existing procedures and definitions of these existing ordinances to the greatest extent possible. Proposed new zoning districts should be drafted as new primary districts, rather than as overlay districts. The Planning Firm will work with the City Attorney or the City’s zoning litigation attorney to draft the New Ordinance in compliance with legal zoning requirements. The New Ordinance should address the following issues among others:
i. Building massing and relationship to sidewalk and street, including setbacks. ii. Zoning District, permitted uses, accessory uses, special uses and prohibited uses. iii. Non-content related sign regulations within the District.
5. Identify and assist the City in preparing needed amendments to the City’s Comprehensive Plan and land-use map.
Deliverables: A. New ordinance, formatted to be inserted into current City zoning ordinance and development ordinance. B. Detailed action plan and funding plan to include a technical appendix. C. A summarized version of the intent of the master plan, regulations plan and action plan should be included for public distribution.
Selection Criteria and Process Please provide a total cost estimate for the project. The Planning Firm must detail the use of budgeted funds for this project. If the cost estimate is greater than the budgeted amount, the Planning Firm will provide a detail of overages with an explanation and alternatives. The URA will judge the proposals based on cost area, qualifications of the Planning Firm and individuals who will be working on the project, timeframe and project approach. The URA will recommend the top (3) finalists to the Mayor and City Council for the final selection. The top (3) finalists will be required to make a presentation to the Mayor and City Council prior to final selection. Final decisions on awarding a contract will be based on the following criteria:
1. Specialized experience of the team and related experience on projects of similar scope; 2. Past performance by the lead Proposers and their employees on similar projects; 3. Proposed project approach, including team organization and structure, proposed schedule, an
understanding of the project objectives; 4. Quality and completeness of the proposal; 5. Qualifications, references, and capability of key staff; 6. Demonstrated experience and creativity conducting a public engagement strategy to produce
positive outcomes; 7. Recent experience maintaining schedules and budgets on projects; 8. Reasonableness of project costs; and 9. Understanding of the area and context where the project is located
All proposals submitted shall become the property of the City of Douglasville. The City of Douglasville reserves the right to reject any or all proposals, to advertise for new proposals, or to accept any proposal deemed to be in the best interest of the community. PERFORMANCE TIMELINE & MILESTONES 1. The Planning Firm will provide the City with a final work plan including timeline within 15 business days of the award of the contract. The Planning Firm shall complete the services outlined in the scope and final Redevelopment Plan within one hundred and twenty (120) days. City review will be excluded from this 120-day period. The 120 days will commence after the execution date of the contract and after the day after the initial planning meeting is held among the Planning Firm and the City. 2. Within five (5) business days following approval of the Detailed Work Component, the Planning Firm shall conduct one (1) orientation meeting with the City’s Project Manager to review the Component, timeline and details of the process. 3. The Planning Firm will hold regular monthly in person meetings with Project Manager to review progress, present information, and recommend direction for the remaining portions of the project. Completed portions of the project shall be submitted in draft form to Project Manager for review. These meetings will occur as needed but not less than once a month throughout the project period.
4. A minimum of two meetings with the City’s Mayor and City Council, one at the time of the presentation of the draft plan and one at the time of the adoption of the final plan. COMPENSATION SCHEDULE Any payment schedule shall be determined prior to award with the selected consultant. Consultant should indicate the Preferred Compensation Schedule and corresponding Project Completion Milestones. RFP EVALUATION CRITERIA All proposals received will be reviewed by the City Manager’s office to ensure all administrative requirements have been met. Failure to meet these requirements may be cause for rejection. All proposals that meet the administrative requirements will be submitted to the URA for further evaluation. The will review qualified proposals and determine a ranking based on the proposals submitted. The top 3 ranked will be expected to present to the Mayor and City Council on the timeline, action component and development of final plan.
PRICING FORM Request to Submit Proposals for
New Horizons Redevelopment District Please list the full legal name of the company below. Company: _____________________________________________________________ Address: _____________________________________________________________ Contact: ___________________________ Phone: ___________________________ Email: ________________________________________________________________
The bidder named above submits the following bid pricing for New Horizons Redevelopment District.
A. Total Cost Estimate for Project
$__________________________________
B. Indicate the approximate number of Calendar Days anticipated for project completion.
___________________________________Calendar Days
Client Reference Sheet
References must be provided by ALL responding Vendors using the form below. It is the vendor’s
responsibility to provide COMPLETE and ACCURATE reference information on the form below,
INCLUDING FAX NUMBERS AND EMAIL ADDRESSES.
1. ______________________________________________________
Company
______________________________________________________
Address, City, State, Zip Code
________________________
Telephone Number
_______________________________________________________
Name of Contact Person
_______________________________________________________
E-Mail Address
_______________________________________________________
Type of Project
Dates: _________________________________________________
2. ______________________________________________________
Company
______________________________________________________
Address, City, State, Zip Code
________________________
Telephone Number
_______________________________________________________
Name of Contact Person
_______________________________________________________
E-Mail Address
_______________________________________________________
Type of Project
Dates: _________________________________________________
3. ______________________________________________________
Company
______________________________________________________
Address, City, State, Zip Code
________________________
Telephone Number
_______________________________________________________
Name of Contact Person
_______________________________________________________
E-Mail Address
_______________________________________________________
Type of Project
Dates: _________________________________________________
CONTRACTOR’S OATH For City of Douglasville Construction Contract with: (name of contractor) _________________________________________________ for the project known as: _________________________________________. Comes now the undersigned individual(s), who each, after being sworn, say on oath that, in procuring the above referenced public works contract by bidding or proposal, he or she has not directly or indirectly violated subsection (d) of OCGA section 36-91-21 requiring competitive bidding for public works contracts. Each undersigned individual states that he or she has not, by himself or herself or otherwise, prevented or attempted to prevent competition in such bidding or proposals by any means whatever, and no person has, on behalf of the undersigned, prevented or endeavored to prevent anyone from making a bid or proposal therefor by any means whatever, nor has the undersigned caused or induced another to withdraw a bid or proposal for the project work. If the contractor is a partnership, all of the partners and any officer, agent, or other person who may have represented or acted for them in bidding for or procuring the contract are shown and signed below. If the contractor is a corporation, all officers, agents, or other persons who may have acted for or represented the corporation in bidding for or procuring the contract are shown and signed below. Sworn and signed this ___________ day of _____________, 20___. 1. Printed name of individual: _______________________ Signature: ____________________________________ 2. Printed name of individual: _______________________ Signature: ____________________________________ 3. Printed name of individual: _______________________ Signature: ____________________________________ 4. Printed name of individual: _______________________ Signature: ____________________________________ 5. Printed name of individual: _______________________ Signature: ____________________________________ 6. Printed name of individual: _______________________ Signature: ____________________________________
Georgia Security and Immigration Compliance. Compliance with the requirements of O.C.G.A. 13-10-91 and Georgia Department of Labor Rule 300-10-1-.02 are conditions of this contract. Contractor certifies that it has the following number of employees (check one appropriate box): _____500 or more employees, or _____100 or more employees, or _____fewer than 100 employees, as identified in O.C.G.A. 13-10-91. In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from the subcontractor(s) such subcontractor(s’) indication of the employee-number category applicable to the subcontractor. The contractor’s compliance with the requirements of O.C.G.A. 13-10-91 and Rule 300-10-1-.02 is attested by the execution of the contractor affidavit as shown in Rule 300-10-1-.07, or a substantially similar contractor affidavit, which document is attached to this Contract, and is a part of this Contract. In the event the Contractor employs or contracts with any subcontractor(s) in connection with this contract, the Contractor will secure from such subcontractor(s) attestation of the subcontractor’s compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 by the subcontractor’s execution of the subcontractor affidavit shown in Rule 300-10-1-.08 or a substantially similar subcontractor affidavit, and maintain records of such attestation for inspection by the City at any time. Such subcontractor affidavit shall become a part of any contractor/subcontractor agreement.
CONTRACTOR AFFIDAVIT AND AGREEMENT REGARDING GEORGIA SECURITY AND IMMIGRATION COMPLIANCE. By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Douglasville has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Douglasville, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Douglasville at the time the subcontractor(s) is retained to perform such service. Company ID Number: EEV/Basic Pilot Program* Authorization Date Name of Contractor Name of Project City of Douglasville Name of Public Employer Signature by Authorized Officer or Agent Date Printed Name of Authorized Officer/Agent of Contractor Title of Authorized Officer/Agent of Contractor SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___ DAY OF ______________________, 20____ ________________________________________ Notary Public My Commission Expires: ________________ * As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).
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SUBCONTRACTOR AFFIDAVIT FOR GEORGIA SECURITY AND IMMIGRATION COMPLIANCE. By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor)| on behalf of the City of Douglasville has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91. Company ID Number: EEV/Basic Pilot Program* Authorization Date Name of Subcontractor Name of Project City of Douglasville Name of Public Employer Signature by Authorized Officer or Agent Date Printed Name of Authorized Officer/Agent of Subcontractor Title of Authorized Officer/Agent of Subcontractor SUBSCRIBED AND SWORN BEFORE ME ON THIS THE ___ DAY OF ______________________, 20____ ________________________________________ Notary Public My Commission Expires: ________________ * As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is the “EEV / Basic Pilot Program” operated by the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).