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August 27, 2013

REQUEST FOR PROPOSALS

For the La Escuelita Education Center Project (LEEC) – Phase 2 Project# 7047-4

Scope:

Provide Furnishings, Fixtures, and Equipment (FF&E) for

MetWest High School and Child Development Center

The Oakland Unified School District (“District”) is pleased to extend to a Company an invitation to

submit proposals for the opportunity to provide furnishings for selected portions of the La Escuelita

Education Center. The District wishes to select a Company which has the management and experience

to deliver the product within the proposed schedule.

PRE-BID WALK (MANDATORY): Thursday, September 19th, 2013 at 10am

LOCATION: Front Entrance of La Escuelita, 1050 2nd Avenue,

Oakland, 94606

PROPOSALS ARE DUE: Thursday, October 3RD, 2013 no later than 2:00pm

Interested Companies are invited to submit their proposals as described below, with:

(1) original proposal, one (1) thumb drive, and five (5) copies of requested materials to:

Mr. Tadashi Nakadegawa,

Director of Facilities

Oakland Unified School District

955 High Street

Oakland, CA 94601

Questions regarding this proposal may be directed in writing only, via email, to Robert Puleo at MVE

Institutional, Inc. robertspuleo@gmail.com and Saya Nhim, Project Engineer with OUSD,

saya.nhim@.ousd.k12.ca.us. Questions will be accepted no later than the close of business on

Thursday, September 26, 2013. All questions will be answered in one written communication which will

be provided to all businesses concurrently. There will be no proprietary questions and answers allowed

and parties are forbidden to contact the District, the general contractor, the architect or any other party

associated with the project during the proposal review process. Failure to comply with these

requirements may result in disqualification.

This is neither a formal request for proposals, nor an offer by the District to contract with any party

responding to this proposal. The District reserves the right to reject any and all responses. The District

also reserves the right to amend this document if necessary. All materials submitted to the District in

response to this proposal shall remain property of the District.

Sincerely,

Tadashi Nakadegawa, Director of Facilities

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OVERVIEW

Oakland Unified School District hereafter (“District”) invites qualified Companies to submit proposals

related to its ability to provide furnishings with respect to the Project described herein. In general the

Company selected as a result of this process will provide a proposal to the District to perform the scope

and hereafter work cooperatively with the District Board, staff and consultants, the architect of record

and design team, and the Project Inspectors, to facilitate the timely completion of the Project. The

District wishes to retain a Company that has the management and expertise to assist the District with

delivering the Project within the proposed schedule. The Company will be selected based on

demonstrated competence that includes relevant experience and a proven track record for cost-efficient

and timely FF&E projects. The “best value” method of selection will be utilized. The “best value” method

includes, but is not limited to, the following selection criteria:

1. Company History and Product Expertise (10%);

2. Experience with Educational Facilities (20%);

3. Project Approach, Fee Structure and Overall Cost Competiveness (20%);

4. Schedule (25%);

5. Local Business Participation (25%)

PROJECT INFORMATION

Budget

The purchasing budget for Phase 2 is approximately $250,000.

A contingency of $20,000 to be included for District use only, in the event the District needs to order

additional material not in scope. Funds not used will be credited back to the District.

Please use attached bid form (Bid Form 041 13).

Location

MetWest High School, 314 East 10th Street, Oakland, CA 94606

Childcare Development Center, 1025 4th Avenue, Oakland, CA 94606

FF&E Bid Package

Included in the FF&E package are:

-Furniture Specifications for MetWest

-Furniture Specification for CDC

-Furniture Plans for MetWest (A2-11.1, A2-11.2)

-Furniture Plans for CDC (A2-11.5)

Plans and Specifications can be picked up at East Bay Blue Print at 1745 14th Avenue, Oakland, CA

94606. Please contact Sandy Petty at (510) 261-2990 for information.

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GENERAL INSTRUCTIONS:

1. Provide separate line item unit costs for each furniture item specified.

2. Provide the total cost of the furniture goods, exclusive of tax, freight and delivery.

3. Provide a separate total cost for sales tax.

4. Provide a separate total cost for freight, delivery and installation.

5. Provide a separate total for profit and project management costs.

6. Provide the cost to assemble and warehouse product up to forty-five (45) calendar days

BEFORE required delivery. This cost must be separated in bid form.

7. Provide a total project cost including all product, sales tax, freight and delivery, warehousing,

profit and management fees.

8. Provide delivery schedule for each furniture item specified.

9. Provide colored cut sheets of all product proposed, complete product description and all

product dimensions.

10. Provide product warranties for all furniture items.

11. Provide information regarding the Company’s organization and their years in business.

12. Provide a list of at least three (3) projects of relevant size and program to this assignment

completed within the last five (5) years, as well as reference contact information for each of

these projects.

13. Demonstrate that at least 20% of total project costs will be attributed to businesses located

within the boundaries of the City of Oakland, California as required by the Oakland Unified

School District Local Business Policy and identify the local vendors and/or suppliers and the

services they are to provide. (Please reference the Local Business Policy at OUSD’s website:

www.ousd.k12.ca.us).

14. Provide a list of any discrepancies between Furniture Specifications and Firm proposed

offering.

15. Provide any supplemental information that the Firm believes to be relevant in the

consideration of the FF&E package.

16. Identify and provide product discount structure for all applicable items.

GENERAL NOTES:

The successful bidder shall agree to the following:

1. Company agrees to comply with all codes and regulations pertaining to the project concerning

fabrication, delivery and installation. All shelving to be seismically braced.

2. Company shall provide Employers Liability insurance of $1,000,000.00 for each person/incident,

Automobile Liability including hired automobile and non-ownership liability, Bodily Injury and

Property Damage insurance of $1,000,000.00 and Commercial General Liability of

$1,000,000.00.

3. Bidder shall provide site visits and field measurements, as required, to verify and coordinate the

placement of electrical and data connections with specified furnishings and to verify that as-

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built dimensions will successfully accommodate furnishings specified and shown on plan.

Company shall notify Architect of any discrepancies.

4. Company shall coordinate delivery and installation of all furniture items with the general

contractor and the owner and shall attend regularly scheduled project meetings.

5. All deliveries and installation shall occur during normal business hours.

6. Company agrees to provide temporary furniture of comparable quality at no cost to the District

if submitted delivery schedules are not maintained due to a failure on the part of the Company.

Construction delays shall not pertain to the requirement for temporary furnishings.

7. Company agrees that all school products shall be GreenGuard certified for schools.

a. New product packaged in recycled material.

b. Product components recyclable at the end of its life.

c. Product emissions to meet current EPA and local standards.

d. Provide information regarding green policies, procedures and processes.

8. Company shall protect all construction during installation as required.

9. Company will be responsible for all damages to construction caused by installation of

furnishings.

10. Upon completion of installation, Bidder shall remove all packing and shipping material.

PLAN/SPECIFICATIONS NOTES:

1. Company to provide pricing only for those items designated by the furniture specifications and

plans. Areas or items designated as "Not In Contract" are outside the scope of this assignment

and are to be provided by others.

2. All stained wood designated on the Furniture Specifications is to be plain-sliced maple stained

a medium brown color.

3. Built-in cabinetry shown on plans to be provided by general contractor and is not included in

the scope of work for this project.

SCHEDULE

Issue RFP 8/27/2013

Final Receipt of all Questions 9/26/2013

Proposals Due 10/3/2013

District Review Proposals 10/4/2013 – 10/18/2013

Select Vendor 10/21/2013

Review Finalize Contract 10/21/2013-10/28/2013

Board Approval 12/11/2013

Place Order 2/15/2014

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Site Delivery & Installation for MetWest HS 4/12/2014 – 4/20/2014

Furniture Punch Completion 4/23/2014 – 4/25/2014

MetWest HS Move-in 4/26/204 – 4/30/2014

Site Delivery & Installation for CDC 6/2/2014 – 6/13/2014

Furniture Punch Completion 6/10/2014 – 6/17/2014

CDC Move-in TBD (Pending license approval from State)

Local Business Participation

OUSD has implemented a Local, Small Local and Small Local Resident Business Enterprise Program

(L/SL/SLRBE). The expectation with this project is that by maximizing the participation of qualified

Oakland Companies, the L/SL/SLRBE participation will exceed twenty percent (20%). As with all OUSD

projects, Companies must be certified by the City of Oakland in order to earn credit toward meeting the

participation requirement. A copy of the District’s current L/SL/SLRBE Policy, as amended, at the

District’s sole discretion, can be obtained from the OUSD website: www.ousd.k12.ca.us.

District’s Evaluation Process

The District will evaluate and review all submitted documents received per this invitation.

Submittals will be opened privately to assure confidentiality and avoid disclosure of the contents to

competing respondents prior to and during the review, evaluation and negotiation process. However, to

the extent that the submittals are public records under California law, the submittals may be released to

the public if requested by members of the public.

Submittals will be reviewed for responsiveness and evaluated pursuant to established criteria, with

particular attention to, without limitation, each respondent’s qualifications, demonstrated competence

in similar projects, demonstrated commitment to local business and workforce utilization and the

Company’s ability to integrate its personnel with the District’s staff and consultants.

If a commitment is made, it will be to the most qualified respondent with whom the District is able to

successfully negotiate the terms and conditions of the required agreement documents.

Final selection of a Company, terms and conditions of any and all agreements and authority to proceed

with purchasing services, shall be at the discretion of the District.

END OF RFP

OAKLAND UNIFIED SCHOOL DISTRICT BID FORM La Escuelita Education Center DOCUMENT 00 41 13-1 Phase 2, Construction of MetWest and CDC

Project No. 07047-4

August 27, 2013

DOCUMENT 00 41 13 (FORMERLY DOCUMENT 00140)

BID FORM

To: Board of Education / Oakland Unified School District (“District” or “Owner”)

From:

(Proper Name of Bidder)

The undersigned declares that the Contract Documents including, without limitation, the Notice to Bidders and the

Instructions to Bidders have been read and agrees and proposes to furnish all necessary labor, materials, and

equipment to perform and furnish all work in accordance with the terms and conditions of the Contract Documents,

including, without limitation, the Drawings and Specifications.

PROJECT: La Escuelita Education Center Phase 2, Furniture, Fixture & Equipment

PROJECT NO.: 07047-4

(“Project” or “Contract”) and will accept in full payment for that Work the following total lump sum amount, all

taxes included:

(1) Base Bid Amount: $_____________________________________________ (2) TOTAL AMOUNT to Store Furniture for up to (45) Calendar Days * $_____________________________________________ Amount PER DAY to Store $_____________________________________________ Furniture * (3) District Contingency Allowance Amount*: $__________20,000.00___________________________

TOTAL AMOUNT (1-3) $_____________________________________________ *Funds authorized by the District only and any amount not used will be credited back to the District.

1. Allowance(s). The Bidder’s Base Bid shall NOT include the following potential Allowance(s). The District

will add some or all of the following Allowance(s) amount(s) to the successful bidder’s Contract, at the

District’s discretion. Work cannot commence until District has authorized work to proceed. All unused funds to

be credited back to the District. Contractor shall be permitted to invoice for Work under an Allowance in the

identical structure as a Change Order.

**Any bid discounts for local business participation will be evaluated/calculated after the bid opening by the school

district.

OAKLAND UNIFIED SCHOOL DISTRICT BID FORM La Escuelita Education Center DOCUMENT 00 41 13-2 Phase 2, Construction of MetWest and CDC

Project No. 07047-4

August 27, 2013

Furthermore, Bidder hereby certifies to the District that all representations, certifications, and statements made by

Bidder, as set forth in this bid form, are true and correct and are made under penalty of perjury.

Dated this day of 20

Name of Bidder

Type of Organization

Signed by

Title of Signer

Address of Bidder

Taxpayer's Identification No. of Bidder

Telephone Number

Fax Number

E-mail Web page

If Bidder is a corporation, provide the following:

Name of Corporation:

President:

Secretary:

Treasurer:

Manager:

END OF DOCUMENT

DOWNTOWN EDUCATIONAL COMPLEX02

SITE PLAN

FIRE LANE

6

ONE WAY

PLAY FIELD

EDIBLE GARDEN

PARKING LOT

THE GREAT ROOM(BLDG #1B)

METWEST HIGH SCHOOL (MWHS)(BLDG #2)

CHILD DEVELOPMENT CENTER (CDC)(BLDG #3)

HEALTH CLINIC(BLDG #1B)

LA ESCUELITA ELEMENTARY SCHOOL (LEES)(BLDG #1A)

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