RequestforProposal(RFP)ConsultingServicesforInuitPerformingArtsandCulturalLearningHubFeasibilityStudy

Preparedby:Qaggiavuut!Contact:EllenHamilton,ExecutiveDirector,ellen@qaggiavuut.comIssued:Monday,March4,2019Due:Monday,March18,2019-5:00p.m.EST

Section1-GeneralInformationRequestforProposal(RFP)ConsultingServicesforInuitPerformingArtsand

CulturalLearningHubFeasibilityStudy

Inordertobeconsideredintheselectionprocess,interestedpartiesmustsubmitone(1)digitalcopybyemailnolaterthan5:00p.m.ESTonMonday,March18,2019.ThedigitalcopymustbeemailedtoEllenHamiltonatellen@qaggiavuut.comwiththesubjectline“FeasibilityStudyProposal-(companyname)”QuestionsmaybeemailedtoEllenHamiltonatellen@qaggiavuut.combeforeThursday,March14,2019,withthesubjectline“Questions-FeasibilityStudyRFP-(companyname)”Latesubmissionswillnotbeaccepted.Proposalsshallbeopenforanacceptanceperiodof90daysfollowingthesubmissionclosingdate.QaggiavuutreservestherighttocanceltheRFPatanytime.Theproponentwillbearallcostsassociatedwiththepreparationandsendingoftheproposal.Thebudgetfortheprojectisnottoexceed$125,000.00CAD,notincludingGST.TravelandaccommodationsareadditionalandwillbearrangedwiththeprojectmanagementteamprovidedbyQaggiavuut.TheconsultantmustbewillingtoworkcloselywithQaggiavuut,anInuitnon-profitorganizationandtheprojectmanagementteam.

Section2-ScopeofWork

IntroductionQaggiavuutisseekingproposalsfromqualified,experienced,multi-disciplinaryconsultingfirmstoconductafeasibilitystudythatwillidentifyandmakerecommendationsontheconstructionofaCulturalHubinNunavut.Qaggiavuutisanot-for-profitorganizationdedicatedtostrengthening,promoting,advocatingandcreatingspaceforNunavut’sperformingartistswithafocusonInuit.Since2010,QaggiavuuthasdevelopedanddeliveredperformingartstrainingtohundredsofartistsandthousandsofchildrenandyouthinNunavut.WehavesupportedthecreationofnewworkandtherevitalizationoftraditionalInuitmusic,drumdanceandstories.Oncebannedduringcolonization,theInuitperformingartsarehistoryandthekeytostrengtheningacultureandlanguageatrisk,andempoweringyouth.

BackgroundDespitetherichnessofInuitartisticheritage,Nunavutistheonlyterritory/provinceinCanadawithoutaperformingartsspace.Qaggiavuutiscurrentlyleadingamulti-partneredcampaigntobuildQaggiq:NunavutPerformingandCulturalLearningHub-wherestories,music,theatre,drumanddanceperformancesaretobecreatedandpresented.ThecoststoundertaketheconstructionofthisHubisfullyscopedout,includingoperatingcostsfollowingitslaunch.Constructioncostswouldrangefrom$15-millionforabasictheatre,totheideal$60-millionwithanumberofotherfeatures,includingacafé,agreenroom,dormitoriestohouseyouthandartists,a350-seatflexibletheatre,withtheabilitytodolive-filming,streamingandbroadcastsandmore.QaggiqwillstrengthenInuitcultureandlanguagethroughartseducationprogrammingforNunavutchildrenandyouth.QaggiqwillfosterthepromotionofInuitculturethroughoutCanada,contributingtotheNunavuteconomybycreatingadestinationforculturaltourismandincreasingInuitartsexportsglobally.

Tohelpmakethisprojectareality,QaggiavuutisselectingafirmtoundertakeafeasibilitystudyontheQaggiq.ThestudywillidentifyandmakerecommendationsontheconstructionofQaggiqtoensurethesustainabilityoftheprojectandensureitbestmeetstheidentifiedculturalandartisticinfrastructureneedsofNunavutasidentifiedandrepresentedbyNunavutstakeholdersincludingorganizations,governments,Inuitorganizationsandartists.

StudyOverviewThefeasibilitystudywillexaminetheneedsofkeystakeholderswhohavebroughtforthproposalsforculturalinfrastructureandensurethatrecommendationsaremadeonthefeasibilityofaculturalHubthatwillinclude:

● ProfessionalpresentationspaceinNunavutforperforming,filmandvisualartswithafocusonpresentingInuitculture

● TrainingandcreationspaceforNunavutandInuitperformingandvisualartists● GatheringandmarketspaceforIqaluitartisans,artistsandhunters● SpaceforNunavutchildrenandyouthtoexperienceandparticipateinartswithafocusonInuit

cultureandlanguage● Spaceforthecurationandexhibitionofcuratedheritageartifacts

Asaresultofthis,theStudywilldictatethedevelopmentof:

● Recommendations for a strategic, multi-phased approach to building an arts and culturalinfrastructure Hub that strengthens Inuit language and culture for the current and futuregenerationsofNunavutandCanadaasawhole

● Comparison and contrast of projected costs and feasibility of a multi-phased approach toinfrastructurethatmeetstheneedsofInuitperformingartistswithinthecontextoftheneedsofvisualartists,culinaryarts,literaryarts,filmandvideoarts

● Operatingplantodeliverrelevantartsandculturalprogrammingintherecommendedspaceorspaces

● GovernancePlan● OperatingPlanfortheprojected20yearsincludinghumanresources● MaintenancePlan● FundraisingStrategyandProcessStructure

RequestedServicesInaccordancewiththeassociatedTermsofReference(TOR), threekeydeliverablesareexpectedasaresultofthisfeasibilitystudy:researchandconsultationswithstakeholders;aninitialInterimReportforinitial stakeholder feedback to ultimately deliver the Final Report, which must provide fact-basedresearch andqualitativedatabasedon consultations thatwill help steerQaggiavuut in their decisionmaking to support construction, operating and governance of the Hub in partnership with otherorganizations.In addition to conducting research, the consultant will be responsible for interviewing additionalstakeholdersaspartof the consultationsand theirneedsexamined in the contextof theQaggiqHubproject.Theconsultantwillcreateanobjectiveconsultativeprocessto identifyanddocumentthekeystakeholdersandtheirneedsinaculturalinfrastructureproject.Thekeystakeholderswillprovideinsightintowhowouldusethisspaceandwhatwouldhappenthere,the artists who would use the space and what types of activities they engage in. This will meanconsultingperformingartistsandvisualartistsandalsoaddressingtheculturalneeds identifiedbytheGovernmentofNunavut.TheywillalsoprovideinsightintothebenefitsoftheHubasaresultoftheseactivities,aswellasinsightintoNunavut’sculturallandscape.DuringtheResearch/ConsultationPhase,informationandrecommendationswillbemadeaccessibletothe identified key stakeholders throughan interactivewebportal suchas aDropbox thatwill includereportsandinformationsubmittedtothefeasibilitystudyconsultant.InterimReportDevelopmentThe consultantwill deliver an Interim Report to be reviewed and assessed by Study stakeholders forfeedbackinadvanceoftheFinalReport.TheInterimReportwillinclude:

● IdentifiedkeystakeholdersfortheHubproject● 2-3potential locations for theHub (theenvironmentalassessmentswouldbecarriedoutata

futuredateshouldthefeasibilitystudyshowpositiveresults)● UsersoftheHub● SpaceList● Pro-FormaProgrammingConceptandSchedule

● OrderofMagnitudeProjectCostEstimate● DevelopedDesignDrawings(basedonpreliminarydrawingsbyDiamondSchmitt)● ConstructionCostEstimates● Pro-FormaFinancialOperatingEstimate● ProjectedEarnedRevenues● EndowmentIncomeEstimates● Ownership,Governance,Management● OperatingModel● OrganizationalPreparednessforkeystakeholderscommittedtogoverningtheHub● FundraisingProcess● PotentialActivitiesandProgrammingFocusfortheHub

FinalReportDevelopmentFollowingtheresultsoftheInterimReport,theconsultantwillreviseanddevelopthefindingsintoafinalreportinaccordancewiththemandateandstakeholderfeedback.TheFinalReportwillinclude:

● ExecutiveSummary● ProjectDefinition● RecommendationsforaMulti-PhasedApproachtoDevelopment● CaseforDevelopment● DetailedMarketAnalysisandAssessment(consideringthelocal,regional,territorialandfederal

scopes)ofeachphase● The number, types and scope of partnerships and the anticipated sector growth (identifying

eachsector that is implicated(i.e.performingarts,visualarts, filmanddigitalmedia, tourism,etc.)

● Identification of the anticipated visitor specs of each by group type (schools, locals, regional,territorial,circumpolar,Canadian,international,etc.)foreachphase

● Identificationof the anticipated cultural exports thatwill bedeveloped and generatedby theHub'sactivitiesineachphaseincludingperformingarts,film,visualartsandtouringexhibits

● ComparableAnalysisofaminimumofthreefacilities,withaparticularfocusonmulti-purposevenuesthatincludesimilartypesoffacilitieswiththisprojectandsimilartothelogisticalprofileofIqaluitandInuitartsandculture

● ProgramDevelopmentPlanandOutline identifyingcurrentprograms, services, facility rentals,andrequirementsaswellasfutureprograms,services,rentalsandrequirementsineachphase

● SpatialAnalysis/FacilityProgram

● OperatingModel(includinggovernanceandstaffingrequirements/HRplan/organizationalchart)andtransitionplan

● CapitalBudget, timelineandpotential foraphasedapproach(includeengineeringstudiesandplans, environmental studies and plans, construction, project manager, preliminary drawingsetc.)

● DetailedOperatingBudget(forecastoperatingbudgetwith3-5yearbudgetforecastfromyear1andadetailedrationaleforanysignificantrevenue/expensevariances)foreachphase

● FundraisingAssessmentandStrategy(forboththecapitalcostsandoperating),whichidentifiespotential fundingsourcesandestimates,and includesacapital fundraisingtimetableandcasestatement

● Areasofprojectedinnovation(technological,cultural,artistic,economic,administrative,etc.)● ImplementationSchedule● SWOT analysis (to include the impact on local infrastructure, businesses, other artistic and

culturalinstitutionswithinIqaluitandNunavut,etc.)● StagesofConstructionandpossiblemulti-phasedrecommendationsforconstruction● Human Resources Plan (must identify the positions that will be required to deliver these

programs,whether they are full, part-time, contract, salary etc. howoftenworkshopswill beoffered, what the fees to instructors will be and other key variables for the long-termsustainabilityoftheprojectandQaggiavuut.ThedeliveryoftheprogramsandservicesmustbereflectedintheHRplanandlikewiseintheoperatingbudgetprojections)

Allassumptionsinthefinalstudymustbebackedupwithdetailsforimplementation

AdditionalResourcesPleaseseetheaccompanyingTermsofReference(TOR)toguidethefeasibilitystudyandexpectedoutcomes.

Timeline

FeasibilityStudyTeamCoordination

Activity Timeframe

RFPissuedate March4,2019

RFPclosingdate March18,2019

Interviewswithshortlistedconsultants WeekofMarch25,2019

Awardofcontract April2019

Discoverymeetingwithconsultanttoestablishgoalsforstudyandtimeframe

May2019

Phase1:ResearchandConsultations

Activity Timeframe

Initialmeetingwithstakeholders May2019-August2019

Research May2019-August2019

Developquestionsforstakeholders May2019-August2019

Consultationswithstakeholders May2019-August2019

Onlinecommunicationsplatform July-August,2019

Phase2:InterimReportDevelopment

Activity Timeframe

DevelopmentofInterimReport&associatedmeetings July2019

InterimReportsubmission August2019

ReviewInterimReportandprovidefeedback August2019

RevisionstoReportandadditionalresearch August-September2019

Phase3:FinalReportDevelopment

Activity Timeframe

DevelopmentofFinalReportincludingassociatedmeetingsandresearch

September-October2019

SubmissionofdetailedFinalReporttostakeholderswithevidence-basedrecommendationsforconstruction,design,governance,operations,users,revenueandfundingstrategy.

October2019

BudgetAbudgetnottoexceed$125,000.00excludingGSThasbeensetforthisproject.AllproposalsmustbeinCanadiandollars.Allapplicabletaxesmustbeshownseparately.TravelandAccommodationsareadditionalandwillbearrangedwiththeProjectManagementTeamprovidedbyQaggiavuut.

RolesandResponsibilitiesQaggiavuutwillsupplyaProjectManagerastheprimarypointofcontactwiththeconsultingteamtoensuredeliveryoftheprojectinalignmentwithestablishedmilestones.

TheconsultantmustbewillingtoworkcloselywithQaggiavuutandtheselectedInukProjectManagerwhowillbementoredatvariousstagesofthefeasibilitystudy.ProjectManagementTheconsultantwillbesupportedbyaProjectManagementTeamcontractedbyQaggiavuutwhoareexpertsinInuitartsandculture,Nunavutcommunityengagementandprojectmanagement.TheProjectManagementTeamisresponsiblefortheprojectmanagementofthestudyandoperationsincluding:

1)Meetings,researchcoordinationandothersupportingfunctions2)Detailedbudgetandprocurementplanning3)Qualityassuranceofthereportsandconsultantoutputs

StakeholderCommitteeKeystakeholdersintheStudyincludeQaggiavuut(ExecutiveDirector/ArtisticDirectorandChairperson);NunavutArts&CraftsAssociation(ExecutiveDirectorandChairperson),FriendsofQaggiavuutandotherswhoagreetojointheStakeholderCommittee.RoleoftheConsultantTheconsultantwillberesponsiblefordevelopingthefeasibilitystudyinalignmentwiththescopeofwork,basedonresearchfindingsandconsultationswithcontactsidentifiedintheTOR.Theconsultantwillbeexpectedtolead,facilitateanddocumentastrategicplanningprocess,analyzetheresultsandaddressthekeyobjectivesintwoiterations-theInterimReport,subjecttostakeholderreview,andtheFinalReport.TheconsultantwillbeexpectedtoutilizevarioustechniquestoensurethesuccessoftheprocessinalignmentwiththeTOR.

Section3-ProposalInstructions

ProposalRequirementsTheresponsemustbenomorethan40pagesandaddressthefollowing:

1. Contactinformation2. Companyandteamoverview3. Profilesofmemberswhowillbetaskedtoworkontheproject4. Presentationofpastrelevantexperiencetakingintoaccountthescopeoftheprojectandits

location,includingmentionofworkdonewithinanInuitcontext5. Understandingofprojectandmission6. ProjectapproachandmethodologyfordevelopmentofInterimandFinalReports7. Detailedworkplanandtimeline8. Descriptionoftheapproachtobetakenwiththekeystakeholders9. Projectcosts10. References(minimumthree)11. Anyadditionalrelevantinformation

EvaluationCriteriaProposalswillbeevaluatedbyQaggiavuutandtheproponentwillbeselectedbasedonthefollowingattributedanddemonstratedareasofexpertiseandqualifications:

EvaluationCriteria PointstobeAwarded

Experienceofteam;● Experienceconductingfeasibilitystudiesintoperformingartsand

culturalinfrastructureprojects● Provenabilitytodeliverprojectsofsimilarscope● Teamqualifications

30

Demonstratedunderstandingofthescopeofworkandkeyissues 20

Demonstratedunderstandingofculturallandscape; 30

● AnunderstandingoftheeconomicissuesoftheNorth,includingcost-factors,transportation,seasonalconsiderationsandotherissuesthatmayaffecttimingandschedulingissues.Alsorequiredisexperiencewithartisticconception,entertainment-relatedconstructionandnorthernarchitecture

● AnunderstandingoftheimportanceofInuitcultureandlanguageandthecrucialroleoftheartsinpromotingwell-being,employmentandInuitself-awareness,particularlyamongat-riskyoungpeople

● Experienceandtheflexibilitytoconsultwithartists,educators,governmentofficialsandotherswhoseculturalexperiencesandexpectationsreflecttheneedsofthisproject

● Expertswho,recognizingthelimitedresourcesavailableforthisculturalHub,willmakeaspecialefforttodomorewithlessinkeepingwitharealizationofthehistoricimportanceoftheprojectandwhatmeanstotheInuitpeopleandtoNunavut

Projectplanandproposedmethodologyforimplementation,definedrolesandresponsibilitiesofkeypersonnelforthedurationoftheproject

25

Budgetandtimeline 10

Interview(ifrequired) 35

Total 150

SubmissionGuidelinesProposalsmustbesubmittedby5:00p.m.ESTonMonday,March18,2019.ProposalsmustbeemailedasadigitalPDFtoEllenHamilton,Qaggiavuut’sExecutiveDirectoratellen@qaggiavuut.com.