request for proposal (rfp) for selection of a partner to...

RFPforselectionofPartnertoprovidecoachingforJEE&NEET2019

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REQUESTFORPROPOSAL(RFP)

For

SelectionofapartnertoprovideCoaching

For

JEE&NEET2019Exams

To

About50-60ClassXIScienceStudents

Through

Thee-LearningCenterofMITS,Shillong,Meghalaya

RefNO.ITC(R).31/2016/59Date:12thJune,2017

MeghalayaInformationTechnologySociety(MITS)InformationTechnology&Communications(IT&C)Department,

GovernmentofMeghalaya


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TableofContents

1. Executivesummary.................................................................................................................3

2. InvitationtoBids.....................................................................................................................43. PrequalificationCriteria&EarnestMoneyDeposit(EMD)......................................5

4. ScopeofWorkoftheCoachingPartner............................................................................6

5. ResponsibilitiesandsupporttobeprovidedbyMITS................................................86. InstructionstotheBidders...................................................................................................8

7. CriteriaforEvaluationandComparisonofTechnicalBids.....................................158. Timelines,PaymentTerms&Penalty............................................................................17

9. Annexures................................................................................................................................19


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1. Executivesummary1.1AboutMITS:MeghalayaInformationTechnologySociety(MITS)wasestablishedin2008under the Meghalaya Societies Registration Act, 1983. It is the designated State NodalAgency under the Information Technology & Communications (IT&C) Department,GovernmentofMeghalaya.Itsfunctionismainlytoexecutevariouse-governance&capacitybuilding programs including those under Digital India. MITS has been driving various ICTprojects, ICT promotional schemes, capacity building programs and other ICT enablingactivitiesinthestateofMeghalayasinceitsinception.1.2AbouttheJEE&NEETCoachingProgram:1.2.1 About: The Government of Meghalaya wants to encourage meritorious & needystudentsoftheStatenotonlytoexcelintheirBoardExaminationsbutalsotogetadmissionintotopprofessionalcollegesinthecountrybysecuringhighranksinentranceexaminationslikeJointEntranceExamination(JEE)forEngineering&NationalEligibility-cum-EntranceTest(NEET)forMedical.Thestategovernmentalsoacknowledgestheneedforintense,dedicatedandfocusedpreparationbysuchstudentstosucceedinthesetests.However,forstudentsof a remote North Eastern State like Meghalaya, getting access to high quality content,teaching and preparationmethods from best in class JEE & NEET coaching providers is amajor challenge. Moreover, if such coaching is available, the enrollment cost into suchinstitutionscanbebeyond themeansof students frompoorsocio-economicbackgrounds.Tohelpsuchstudents,theInformationTechnology&CommunicationsDepartment,Govt.ofMeghalaya, throughMITS,plans to selectaCoachingPartner forenrollmentofabout50-60meritoriousClassXITribalstudentsfrompoorsocio-economicbackgroundsfortwoyears of JEE/ NEET coaching which will mainly be through digital means. 50% of theenrollmentshallbeforJEE&50%forNEET.1.2.2 Objective: At the end of the coaching period of two years, the state governmentexpectsall theenrolledstudents togetadmission into top rankingEngineeringorMedicalCollegesinthecountrybysecuringhighranksinentranceexaminationslikeJEE&NEET.1.2.3Role of Coaching Partner: (i) The Coaching Partner will provide online platform forstudents toapply for thecoachingprogrammeandthereafter toassistMITS inshortlistingmeritoriousstudentsfromamongstthosewhohaveappliedfortheprogrammeadvertisedbyMITS.(ii) The coaching is expected to be a blend of self-study, doubt-clearing session, contactprogrammes, all-India level tests and constant monitoring. The student will be providedofflinestudymaterialandtestquestionsinaTabletPC.(iii)Thestudentisexpectedtodevoteaverageminimumof1to2hoursdailyinstudyingthecontent, and the Coaching Partner is expected to accordingly tailor-make the content.Further,atleastonceamonth,thestudentisexpectedtotakeatestandthereafterconnectto thecoachingprovider’sportal through the internet tosynchronize thedataandupdatestudy/testmaterials.TheCoachingPartnerisexpectedtoschedulethetestsaccordingly.(iv)Thecoachingpartnerisexpectedtoprovideup-to-datestudy/testmaterials,analyzethestudent’s usage pattern, evaluate the test answers, periodically provide progress and All


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India Ranking report to the student, their parents/ schools & MITS. To ensure that onlyseriousstudentsareintheprogramme,thecoachingpartnerisexpectedtoprovidedetailedperiodic reports toMITSon thestudents’usagepattern.Further thepartnerwill submitaSpecialStudents’UsageReportattheendofthefirstmonthoftheprogramme.BasedthisReport, decision will be made if any non-serious student needs to be dropped from theprogramandbereplacedbyanotherstudentfromthewait-listedcandidates.(v)Apartfromthis,continuousmonitoringwillbedonejointlybyMITSandcoachingpartner,andnon-seriousandnon-performingstudentsmaybedropped-outatanystagewhomaybesubstitutedbythenextdeservingstudentfromamongstthewait-listedcandidates.(vi) The coaching partner is expected to depute coaches/ counselors to Shillong forexplainingtheprogramobjectives,methodologies,expectationsatthestartoftheprogramtothestudentsandtheirparents.ThecoachingpartnerisalsoexpectedtoorganizecontactprogrammesatleastonceeveryquarteratShillong,duringthetwoyearcoachingperiod,toprovidetips,feedbackandmotivationtothestudents.Mocktestswhichwillsimulate/mimicthe real JEE/ NEET tests will also need to be conducted by the coaching partner atappropriate times and also just before the JEE/ NEET 2019 exams based on completesyllabus.Thepartnerisalsoexpectedtoprovideguidance/counsellingtothestudentswhilefillinginJEE/NEETformsandduringthecollegeselection/counsellingprocessaftertheJEE/NEET results are out. Students should also be able to contact the coaching partner’s callcenterthroughphonecalls,videocalls,emails,etc.1.2.4 Role of MITS: To facilitate the programme, MITS has setup an e-Learning CenterdedicatedtotheJEE&NEETdigitalcoaching.ThecenterislocatedattheNewITDepartmentBuilding, Shillong, Meghalaya. The e-Learning Center is equipped with facilities like high-speedWi-Ficonnectivity,PCs,Printers,Scannersamongstothers.Theenrolledstudentscanavailofthesefacilitiesduringspecifiedhoursonalldaysoftheweekforaccessingcoachingpartner’sportalthroughinternet,appearinonlineexams/mock-tests,onlineform-fillingforJEE/NEET, digital references etc. MITS will provide Class Room facility where Students’ContactProgrammescanbeorganized.MITSwillalsoprovidefacilityforconductingAptitudetesttoshort-listtheapplicants.1.2.5PaymentTerms:MITSshallpaythepartnerasperthetermsofthisRFP(i.e.45%ondeliveryofClassXIContent&Kick-offofthecourse,45%ondeliveryofClassXIIcontentandcommencementofClassXIIsessionandremaining10%oncompletionofthescopeofworkoftheprogramme&submissionofclosurereport).

2. InvitationtoBidsToachievetheobjectives,asmentionedinSection1above,theGovt.ofMeghalaya,throughMITS, floats this Request For Proposal (RFP) so as to select the best Coaching solutionprovider/partnerasper the termsand conditionsmentioned in thisRFP. ThisRFP canbedownloadedfromIT&CDept.websiteditmeghalaya.gov.in.Biddersareadvisedtocheckthewebsitefromtimetotimeforlatestannouncements/information(ifany)onthisRFP.KeyEventsandDates:

i. Dateofissueoftenderdocument:Thursday15thJune2017


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ii. LastDate&timeforSubmissionofBids:Wednesday5thJuly2017at4PMiii. Date&timeofOpeningofTechnicalBids:Wednesday5thJuly2017at4:30PMiv. Date & time for demonstrating content by pre-qualified bidders to the Evaluation

Committee (includingdemoofContentonAndroid4.4.2Tabletof1GBRAM,)andFinalPresentationsbybidderonoverallsolution,methodology,etc.:Friday7th July2017at11AMonwards

v. DateofOpeningofcommercialBids:Friday7thJuly2017 vi. AddressofCommunication&PlaceofSubmission:

TheMemberSecretary,MeghalayaInformationTechnologySociety(MITS),NICBuilding,GroundFloor,SecretariatHill,Shillong793001MeghalayaE-Mail:[email protected]:0364-250040

3. PrequalificationCriteria&EarnestMoneyDeposit(EMD)Onlybiddersand/orcontentprovidersmeetingthefollowingminimumcriteriashallbequalifiedtoparticipateinthebiddingprocess:

Sl. Requirement DocumentRequired

1 BiddershouldbeRegisteredinIndiaasperthecompaniesact

CertificatesofIncorporation/RegistrationCertificates

2 AnnualturnoverofthebidderstrictlyfromTraining&CapacityBuildingduringlasttwofinancialyears,i.e.,2015-2016,2016-2017(asperthelastpublishedauditedbalancesheets),shouldbeatleastRs.10Cr)

AuditedBalanceSheetorCACertificatewithCA’sRegistrationNumber/Seal

3 MinimumnumberofstudentsenrolledbidderorContentProvider&whohavesuccessfullyclearedJEEorNEETinlasttwoyearsshouldbeatleast200eachyear

DocumentaryproofofenrollmentforJEEandNEETexamorSelfCertificationfromtheCEO/Headofthecompanyinitsletterhead

4 ThebidderoritsContentProvidermusthaveonitsroleResearch&Developmentteamofmorethan100members

DocumentaryprooforCertificatefromtheHRhead/CEOofthecompany.

5 MinimumnumbersofStudentsenrolledforJEEandNEETinlasttwoyearswiththebidderoritsContentProvidershouldbeatleast10,000.

DocumentaryprooforSelfCertificationfromtheCEO/Headofthecompanyinitsletterhead

6 Thebiddermusthaveminimum2yearsofexperienceinprovidingdigitallearningforbothNEETandJEE

DocumentaryprooforSelfCertificationfromtheCEO/Headofthecompanyintheletterhead

7 Thebiddermusthaveminimum1yearofexperienceinprovidingtabletbasedsolutionforbothNEETandJEE

DocumentaryprooforSelfCertificationfromtheCEO/Headofthecompanyinthe


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letterhead

8 ThebiddershouldnothavebeenblacklistedbyanyStateGovernment,CentralGovernmentoranyotherPublicSectorundertakingoraCorporationasonthedateofRFP

CertificationfromtheCEO/HeadofthecompanyasperformatmentionedinthisRFP

9 Thebiddermustcertifythattheproposede-contentcoversthecompletesyllabusofJEE&NEET.

SelfCertificationfromtheCEO/Headofthecompanyintheletterhead

10. SubmissionofalltheformatsasmentionedinSection9ofthisRFP

AsperformatsattachedinthisRFPinBiddersletterhead

EarnestMoneyDeposit(EMD)

a. TheBidder shall furnish, aspartof itsBid, anEarnestMoneyDeposit (EMD)ofRs.15,000/-(fifteenthousandonly)byDemandDraftpreparedinthefavorof“MemberSecretary, Meghalaya Information Technology Society”, payable at “Shillong,Meghalaya”. The EMD of unsuccessful bidders shall be returned after the bidselectionprocessisover.

b. TheBiddershouldensurethatallthepagesoftheBidstobesubmittedaresignedandstampedbythecompetentandauthorizedsignatoryandalsoallthepagesarenumberedandproperlyindexed,failingwhichitwillbeliableforrejection.

4. ScopeofWorkoftheCoachingPartnerThesuccessfulBidder(CoachingPartner)shallberesponsibleforthefollowing:(i)TheCoachingPartnerwillprovideanonlinecustomizedplatformforcandidatestoapplyfortheprogrammeasperrequirementsofMITS.(ii)CoachingpartnerwillassistMITS inshortlisting themeritoriousstudents fromamongstthosewhohaveappliedforthecoachingprogrammeadvertisedbyMITS.50%oftheseatswillbeforJEEand50%forNEET.(iii)Thecoachingpartnershouldprovideasolutionwithablendofself-study,doubt-clearingsession,contactprogrammes,all-Indialeveltestsandconstantevaluation&monitoring.(iv)Thestudentshouldbeprovidedofflinestudymaterialandtestquestions inaSDCard.TheseSDcardswillbeprovidedbyCoachingPartnerandwillbemountedintheTabletPCstobeprovidedbyMITS.Thespecificationof theTabletPCsare:LavaModelMG7(MTAB),Androidv4.1,7inchscreen,1GBRAM,4GBROMexpandableto16GB.MITSwouldliketousetheseTabletPCswhichareinitsstock.However,MITSdoesnotwishtocompromiseonstudentsexperience while studying the content,hence,bidderwill need toquote for theTabletsseparatelywhichworksbestwithbidder’scontent.BidderwillhavetomentiontheMake&ModeloftheTabletPCalongwiththespecificationintheBidFormatasprovidedinthis RFP. The Tablets will necessarily have to be covered with minimum of two years ofwarranty.TheBidderswillhavetobringalongwiththemtheTabletofsameMake,Model&SpecificationfordemonstrationofthecontentfailingwhichtheymaybedisqualifiedduringtheTechnicalEvaluation.


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(v) The coaching provider is expected to provide up-to-date study/ testmaterials, analyzethestudent’susagepattern,evaluatethetestanswers,periodically(atleastonceamonth)andprovideprogressandAll IndiaRankingreporttothestudent,theirparents&MITS.Toensurethatonlyseriousstudentsareintheprogramme,thecoachingpartnerisexpectedtoprovidedetailedperiodic reports (at leastonceaquarter) toMITSon the students’usagepattern.FurtherthepartnerwillsubmitaSpecialStudents’UsageReportonthe5thdayaftertheendofthefirstmonthoftheprogramme.BasedonthisReport,decisionwillbemadeifanynon-seriousstudentneedstobedroppedfromtheprogramandbereplacedbyanotherstudentfromamongstthewait-listedcandidates.(vi) Apart from this, continuous evaluation&monitoringwill be done jointly byMITS andcoachingpartner,andnon-seriousandnon-performingstudentsmaybedropped-outatanystageandmaybe substitutedby thenextdeserving student fromamongst thewait-listedcandidates.(vi) The coaching partner shall depute coaches/ counselors to the e-Learning Center inShillongtoexplainabouttheprogramobjectives,methodologies,expectationsatthestartoftheprogramtothestudentsandtheirparents.(vii) The coaching partner is also expected to organize contact programmes at least onceeveryquarteratShillongduringthetwoyearcoachingperiod,toprovidetips,feedbackandmotivationtothestudents.(viii)CoachingPartnershouldprovideatleast5MocktestsbasedoncompletesyllabusofJEE/ NEET which will simulate/mimic the real JEE/ NEET tests during the 1 month periodprecedingtheJEE/NEET2019exams.(ix)Thepartnerisalsoexpectedtoprovideguidance/counsellingtothestudentswhilefillinginJEE/NEETformsandduringthecollegeselection/counsellingprocessaftertheJEE/NEETresults areout. Students should alsobe able to contact the coachingpartner’s call centerthroughphonecalls, videocalls,emails,etc.7daysaweekandat leastbetween10amto10pm.ProvidecompleteTablet-basedofflinee-contentasperlatestsyllabusofJEEandNEETasperthequantityprovidedbyMITS.(x) Provide personalized support through at least quarterly face-to-face sessions,interactions, webinars and video—conferences. Further, at least one such face-to-facesessionshouldbescheduledduringtheinterimperiodbetweenBoardexamsandtheJEE/NEETExam.(xi)Provideend-to-endawareness&communicationsupportandfacilitationtotheenrolledstudentsrelatedtoJEE/NEET2019examsincludingaspectslikeform-filling,documents,etc.(xii) Provide support for career counseling by deputing one counselor at Shillong atappropriate time as specified by MITS, and should complete the counseling for all theenrolledstudents.


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5. ResponsibilitiesandsupporttobeprovidedbyMITS5.1 To facilitate the programme,MITS has setup an e-Learning Center dedicated to JEE&NEET digital coaching. The center is located at the New IT Department Building, Shillong,Meghalaya.5.2Thee-LearningCenterisequippedwithfacilitieslikehigh-speedWi-Ficonnectivity,PCs,Printers,Scannersamongstothers.5.3Theenrolledstudentscanavailofthesefacilitiesduringspecifiedhoursonalldaysoftheweekforaccessingcoachingpartner’sportalthroughinternet,appearinonlineexams/mock-tests,onlineform-fillingforJEE/NEET,digitalreferencesetc.5.4 MITS will provide Class Room facility where Students’ Contact Programmes can beorganized.5.5MITSwillalsoprovidefacilityforconductingAptitudetesttoshort-listtheapplicants.5.6TabletPCswillbeprovidedbyMITS,wherethecoursewareinSDCardfromtheCoachingPartnerwillbemounted.ThespecificationoftheTabletPCsare:LavaModelMG7(MTAB),Androidv4.1,7inchscreen,1GBRAM,4GBROMexpandableto8GB.MITSwouldliketousetheseTabletPCswhichareinitsstock,However,MITSdoesnotwishtocompromiseonstudentsexperience while studying thecontent in theTablets,hence,bidderwillneed toquotefortheTabletsseparatelywhichworksbestwithbidder’scontent.5.7Facilitation/co-ordinationforexamrelatedinformation(likeformfillingdeadlines,examdates,documentsrequiredforfillingupentranceexamforms),collegeselection,andclassroommocktests5.8Conductawareness&communicationamongstthetargetedstudents5.9Finalizetheeligibilitycriteriaforselection,allocationofresources,periodicevaluationstagesandmilestonesforthetargetedstudents.5.10MITSwillpaytotheCoachingPartnerasperPaymentTermsoutlinedinthisRFP.

6. InstructionstotheBidders6.1 ProcedureforSubmissionofBids6.1.1 ModesofSubmissiona) ItisproposedtohaveaTwoCoverforthistender:TechnicalBid(includingpre-qualification)-(Hardcopies:1original&1copy.SoftcopyinCD)allinonesealedcover.CommercialBid-(Hardcopies:1original&1copy)allinonesealedcoverb) TechnicalBidandCommercialBidoftheTendershouldbecoveredinseparatesealedcoverssuper-scribing"TechnicalBid"&“CommercialBid”.EachBidshouldalsobemarkedas"Original"and“Copy”.PleasenotethatPricesshouldNOTbe indicatedintheTechnicalBidbut should only be indicated in the Commercial Bid, failingwhich the bidwill be liable torejection.c) ThetwoenvelopescontainingTechnicalBid(includingPre-Qualificationcriteria)andCommercialBidshouldbeputinanothersingleenvelopewhichshouldbesealedandclearlymarked “Tender for Selection of Coaching Partner for JEE & NEET 2019” and should besuperscriptedwithTenderNumberandthewordings“DONOTOPENBEFORExx:xxhoursonxx.xx.2017”


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d) The cover thusprepared should also indicate clearly thename, address, telephonenumber, E-mail ID and Phone Number of the Bidder to enable the Bid to be returnedunopenedincaseitisdeclared"Late".e) Eachcopyofthetendershouldbeacompletedocumentandshouldbeboundasavolume.Thedocumentshouldbepagenumberedandmustcontainthelistofcontentswithpage numbers. Different copies must be bound separately. Any deficiency in thedocumentation may result in the rejection of the Bid, and no further queries would beentertained.f) As part of the bid, bidder should also provide the Technical Bid in Soft Copy (PDFFormat),intheformofanon-rewriteableCD(CompactDisc)asfollows:i. OnecopycontainingTechnicalBidinCD-TheCDscontainingBidsshouldbesealedalongwiththehardcopiesoftherespectiveBidsii. AllCDssubmittedbytheBiddermustbeinsealedcovers.ThesealedcoversaswellastheCDmediamustbedulysignedbytheBidderusinga“PermanentPen/Marker”,shouldbe super-scribed with “Technical Bid- Soft Copy (PDF Format)” (as the casemay be) andshouldbearthenameoftheBidderiii. Bidder must ensure that the information furnished by him in respective CDs isidentical to that submitted by him in the original paper Bid document. In case of anydiscrepancyobservedbyMITSinthecontentsoftheCDsandoriginalpaperBiddocuments,theinformationfurnishedonoriginalpaperBiddocumentwillprevailoverthesoftcopyiv. BiddermustensurethattheTechnicalBidCDdoesnotcontainanyCommercialitems/pricesg) Bidssent inelectronic formatwillnotbeconsidered.Allout-stationBids, if sentbypost,shouldbesentunderregisteredcover.h) Iftheouterenvelopeisnotsealedandmarkedasindicatedabove,MITSwillassumenoresponsibilityfortheBid’smisplacementorprematureopening.6.1.2 AuthenticationofBidTheBidresponseshallbesignedbytheBidderorapersonorpersonsdulyauthorizedbythefirm. A letter of authorization shall be supported by a written Power-of-AttorneyaccompanyingtheBid.AllpagesoftheBid,exceptforun-amendedprintedliterature,shallbeinitialedandstampedbythepersonorpersonssigningtheBid.6.1.3 ValidationofinterlineationsinBidThe Bid shall contain no interlineations, erasures or overwriting except as necessary tocorrecterrorsmadebytheBidder,inwhichcasethepersonorpersonssigningtheBidshallinitialsuchcorrections.6.1.4 CostofBiddingThe Bidder shall bear all costs associated with the preparation and submission of its BidincludingcostofpresentationforthepurposesofclarificationoftheBid,ifsodesiredbytheMITS.MITSwillinnocaseberesponsibleorliableforthosecosts,regardlessoftheoutcomeoftheTenderingprocess.6.1.5 ClarificationonTenderDocument


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A prospective Bidder requiring any clarification on the RFP Document may submit theirqueries, inwriting, at themailing address and as per schedule indicated in “Invitation forBids/KeyEventsandDates” insection2.Thequeriesmustbesubmitted in the followingformatonlytobeconsideredforclarification:S. No

Page no. Section No. Clause No. Reference/ Subject Clarification Sought

1. .. .. .. .. ThequeriesnotadheringtotheabovementionedformatshallnotbeentertainedbyMITS.6.1.6 Responsewillbemadeto requests forclarificationon theTenderDocumentwhichMITSreceivesthroughe-mailnotlaterthan30/06/2017only.Thebidderisadvisedtocheckdepartment website (ditmeghalaya.gov.in) from time to time for any announcement /instructionsregardingthisRFP.6.1.7 LanguageofBidsTheBidspreparedbytheBidderandallcorrespondenceanddocumentsrelatingtotheBidsexchangedbytheBidderandMITS,shallbewritteninEnglishlanguage.6.2 FinancialBidThe Commercial Bid, besides the other requirements of the Tender, shall comprise thefollowing:6.2.1 CommercialBidLetter6.2.2 SummaryofCostComponents6.3 BidPrices6.3.1.TheBiddershall indicateprice in theprescribed format, thechargesperstudent (orunitrates)itproposestoprovideundertheContract.Thepricesshallbeinclusiveofalltaxes,dutiesandlevies.6.3.2TheBiddershallpreparetheBidbasedondetailsprovidedintheTenderDocument.Itmustbe clearlyunderstood that the scopeofwork is intended to give theBidder an ideaabouttheorderandmagnitudeoftheworkandisnotinanywayexhaustiveandguaranteedby the MITS/ State. The Bidder shall carry out all the tasks in accordance with therequirementoftheTenderDocument.ItshallbetheresponsibilityoftheBiddertocarryoutitsduediligenceandfullymeetalltherequirementsoftheTenderDocument.Ifduringthecourseofexecutionoftheprojectminorrevisionstotheworkrequirementsaretobemadetomeetthegoalsoftheprogramme,allsuchchangesshallbecarriedoutwithinthequotedprice.6.4 FirmPricesPrices quoted in the Bid must be firm and final and shall not be subject to any upwardmodificationsonanyaccountwhatsoever.However,MITSreservestherighttonegotiatethepricesquotedintheBidtoeffectdownwardmodification.


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6.4.1 The Commercial Bid should clearly indicate the price to be charged without anyqualificationswhatsoeverandshouldincludealltaxes,duties,fees,levies,workscontracttaxandotherchargesasmaybeapplicable inrelationtotheactivitiesproposedtobecarriedout. It is mandatory that such charges wherever applicable/ payable should be indicatedseparatelyaspertheformatgiveninthisRFP.6.5 BidCurrenciesThebiddersshallquotethepricesonlyinIndianRupees(INR).6.6 The successfulBidder shall furnishaPerformanceBankGuarantee (PBG)of10%ofContractvaluebeforesigninganagreement.ThePBGshouldbeissuedbyascheduledBankand ismeant to ensure that the Coaching Partner implements the programme as per theterms&conditionsmentionedinthisRFP.6.7 BidValidityPeriodBidsshallremainvalidfor90daysafterthedateofopeningofTechnicalBidsprescribedbyMITS. A Bid valid for a shorter period may be rejected as non-responsive. However, theprices finalized after opening the tenders shall not increase throughout the period ofimplementationandoperation.ThepricesofcomponentsquotedintheFinancialBidbytheBiddershallremainvalidfortheentireperiodoftheprogram.6.8 ExtensionofPeriodofValidityInexceptionalcircumstances,MITSmayrequesttheBidder(s)foranextensionoftheperiodofvalidity.Therequestandtheresponsestheretoshallbemadeinwriting.6.9 WithdrawalofBidsThe Biddermay withdraw its Bid after the Bid's submission, provided thatMITS receiveswrittennoticeofthewithdrawal,priortothelastdateprescribedforreceiptofBids.SigningandMarkingofNoticeThe Bidder’s withdrawal notice shall be prepared, sealed, marked and dispatched inaccordancewiththeprovisionssaidearlier.Scannedcopyofthewithdrawalnoticemayalsobesentbye-mailbutfollowedbyasignedconfirmationcopy,postmarkednotlaterthanthelastdateforreceiptofBids.6.10 OpeningofBidsDecisionofMITSwouldbefinalandbindinguponalltheBidders.6.11 EvaluationofTechnicalBidThe evaluation process of the Tender, will be adopted by MITS as indicated under theprovisionsofthisRFP.However,MITSreservestherighttomodifytheevaluationprocessatanytimeduringtheTenderprocess,withoutassigninganyreasonwhatsoever.6.12 EvaluationofPrerequisitesMITSwill examine theBids to determinewhether they are complete,whether the biddermeets theminimumpre-qualificationsasmentioned inSchedule9.MITSwillalsoexaminewhether theBid formatconfirms to theTender requirements,whetheranycomputationalerrorshavebeenmade,whetherrequiredEarnestMoneyDeposit(EMD)hasbeenfurnished,


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whether thedocumentshavebeenproperly signed,andwhether theBidsaregenerally inorder.

a. A Bid determined as not meeting the Pre-Qualification criteria will be rejected byMITS

b. ABiddeterminedasnot substantially responsivewillbe rejectedbyMITSandmaynot subsequently be made responsive by the Bidder by correction of the non-conformity.

c. MITSmaywaive anynon-conformity in a Bidwhichdoes not constitute amaterialdeviation,providedsuchwaiverdoesnotprejudiceoraffect therelative rankingofanyotherBidder(s).

d. MITSmayatanypointoftimeseekclarificationswheneverrequiredfromtheBiddersforgettingmoreclarityon theproposal received.Theclarification shallbegiven inwritingimmediately,butnochangeinthepriceshallbesought,offeredorpermitted.

6.13 EvaluationofTechnicalBid

a. Afterdeterminingthatthebiddermeetsthepre-qualifyingcriteria,theTechnicalBiddocumentwillbeevaluatedaspertherequirementsspecifiedintheRFP.

b. Bidderswhomeetthepre-qualifyingcriteriawillbeaskedtodemonstratetheirJEE&NEETcontenttoEvaluationCommitteetobeconstitutedforthepurpose.Thebidderwillbeaskedtodemonstrate,onarandomsamplingbasis,anytopicfromanyofthesubjects covered in the JEE&NEET Syllabus andmarkswill be allotted as per the“Criteria forEvaluationandComparisonofTechnicalBids”mentionedbelow in thisRFP.

c. AftertheContentDemonstrationEvaluationiscompleted,Bidderswillberequiredtomake a Final Presentation on their over all proposal and solution to an EvaluationCommitteetobeconstitutedforthepurpose.

d. All the Bidders who score a Technical Score of (70%) ormore will be declared astechnically qualified. The Commercial or Price Bids of only the technically qualifiedBidderswillbeopenedforfurtherprocessing.Itis,however,clarifiedthat,subjecttoother provisions of this RFP, every Bidder will have to comply to the minimumtechnicalspecificationslaiddownintheRFPforbeingqualifiedtechnically.

e. Inordertoassistintheexamination,evaluationandcomparisonofBids,MITSmayatitsdiscretionasktheBidderforaclarificationregardingitsBid.Theclarificationshallbegiveninwritingimmediately,butnochangeinthepriceshallbesought,offeredorpermitted.However,whilegivingaclarification,aBiddermayofferabettersolutionormodelwithoutanyimpactonCommercialorPriceBidtobeopenedsubsequently.

f. The MITS may waive any non-conformity or irregularity in a Bid which does notconstituteamaterialdeviation,providedsuchwaiverdoesnotprejudiceoraffecttherelativerankingofanyBidder.

6.14BidsNotConsideredForEvaluationBidsthatarerejectedduringtheBidopeningprocessduetoincompletedocumentationorlatereceiptshallnotbeconsideredforfurtherevaluation.


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6.15ContactingMITSIftheBidderwishestobringadditionalinformation/concerntothenoticeofMITS/State,itshouldbedoneonlyinwriting,andaddressedtoMemberSecretary,MITS.6.16RejectionofBidAnyeffortbyaBiddertoinfluenceMITSonanymatterrelatingtothebidevaluationprocessor decisions from the time this RFP is published to the time the Contract is awardedwillresultinrejectionoftheBidder’sBid.6.16 NotificationofAwardBefore theexpiryof theperiodofvalidityof theproposal,MITSshallnotify thesuccessfulBidderinwritingthroughaletterandthroughascannedcopyoftheletterbye-mail,thatitsBidhasbeenaccepted.TheBiddershallacknowledgeinwritingreceiptofthenotificationofselection and shall send his acceptance to enter into agreementwithin seven (7) days ofreceivingthenotification.6.18SigningofContractThenotificationoftheSelectionshallbefollowedbysigningoftheagreement.Thesigningofagreementwill amount to award of contract and Bidderwill initiate the execution of theworkasspecifiedintheagreement.AtthesametimeasMITSnotifiesthesuccessfulBidderthat its Bid has been accepted, MITS will send the Bidders the Proforma for ContractAgreement, incorporating all terms & conditions between the parties. Within 7 days ofreceiptoftheContract,thesuccessfulBiddershallsignanddatetheContractandreturnittoMITS.TheContractwhichwillbesignedbetweenMITSandsuccessfulbidder (tobecalledCoachingPartner) shall remainvalid foraperiodof theproject for2 (two)years fromthedateofFinalacceptanceofthee-contentandTabletsasperrequirementsofMITS.6.19 ContractPerformanceGuaranteeOnor before the date of signing of theAgreementwithMITS, the successful Bidder shallfurnishContractPerformanceGuarantee toMITSwhich shallbeequal to10%of the totalvalueoftheContractandshallbeintheformofaBankGuaranteefromaScheduledBankasperformattobeprovidedbyMITS.6.20 The Coaching Partner shall ensure that its team is competent, professional andpossesses the requisite qualifications and experience appropriate to the task they arerequiredtoperformundertheScopeofworkdefinedinthisRFP.TheCoachingPartnershallensurethattheJEE&NEETcontent itprovidesandtheservices itoffersareinaccordancewiththetermshereofandtothesatisfactionofMITS.6.21DischargeofBidSecurityUpon the successful signing of the contract agreement, MITS shall promptly request theBidder toprovideperformanceBankguarantee.Onreceiptof theperformanceguarantee,theBidsecurityofthesuccessfulBidder,thereafterreferredtoasIAwillbereleased.6.22 BankGuaranteeforContractPerformance


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a. ThesuccessfulBiddershall furnishtheperformancesecurity inaccordancewiththeTerms&ConditionsofContractonorbefore thedateof signingof theagreementwithMITS

b. FailureofthesuccessfulBiddertocomplywiththerequirementofthecontractshallconstitute sufficient grounds for the annulment of the award and forfeiture of thePerformanceBankGurantee. In caseof exigency, ifMITS gets theworkdone fromelsewhere,thedifference inthecostofgettingtheworkdonewillbebornebythesuccessfulBidder.

6.23 RejectionCriteriaBesides other conditions and terms highlighted in the tender document, Bids may berejectedunderfollowingcircumstances:

a. BidssubmittedwithoutorwithimproperEMDb. Bidsnotmeetingthepre-qualificationcriteriaasmentionedinthisRFPc. Bidswhichdonotconformtounconditionalvalidityof theBidasprescribed in the

Tender.d. IftheinformationprovidedbytheBidderisfoundtobeincorrectormisleadingatany

stageortimeduringtheTenderingProcess.e. AnyeffortonthepartofaBiddertoinfluencetheBidevaluation,Bidcomparisonor

contractawarddecisions.f. BidsreceivedbyMITSafterthelastdateprescribedforreceiptofBids.g. Bidswithoutsignatureofperson(s)dulyauthorizedonrequiredpagesoftheBidh. Bidswithoutpowerofattorneyorauthorizationandanyotherdocumentconsistingof

adequateproofoftheabilityofthesignatorytobindtheBidder.i. Failuretofurnishproofsforinformationprovidedj. BidsnotmeetingtheTechnicalEvaluationCriteriaasmentionedinthisRFPk. TechnicalBidcontainingcommercialorpricedetails.l. RevelationofPricesinanyformorbyanyreasonbeforeopeningtheCommercialor

PriceBid.m. Failure to furnishall informationrequiredby theRFPDocumentor submissionofa

BidnotsubstantiallyresponsivetotheTenderDocumentineveryrespect.n. Failuretofurnishproofsforinformationprovidedo. Bidders not quoting for the complete scope of Work as indicated in the Tender

documents,addendum(ifany)andanysubsequentinformationgiventotheBidder.p. BiddersnotcomplyingwiththeTechnicalandGeneralTermsandconditionsasstated

intheRFPDocuments.q. The Bidder not conforming to unconditional acceptance of full responsibility of

providing services in accordance with the Scope of work and Service LevelAgreementsofthistender.

r. IftheBiddoesnotconfirmtothetimelinesindicatedintheBid.

CommercialRejectionCriteria

a. IncompletePriceBidb. PriceBidsthatdonotconformtotheTender’spriceBidformat.c. Total price quoted by the Bidder does not include all statutory taxes and levies

applicable.


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d. Only lowest three quoted prices for each component shall be considered, otherquotemaybeliabletoberejected.

6.24 IncomeTaxLiabilityTheBidderwillhavetobearallIncomeTaxliabilitybothcorporateandpersonaltax.6.25Financialquote:ThebiddershouldquoteasperbelowformatprovidedinthisRFP

7. CriteriaforEvaluationandComparisonofTechnicalBidsThecriterionasmentionedinsectionbelowshallbeusedtoevaluatethetechnicalBids.AlltheBidsscoring70andaboveinthetechnicalevaluationwillbequalifiedforcommercialBidopening.S. No. Criteria Maximum

Marks

i.

Bidder’s experience in developing and providing personalized e-learning solutions for JEE & NEET in India, quantified by number of students enrolled in last 2 years.

Bidder with Maximum numbers of students enrolled in the last 2 years shall be awarded full 10 marks and the remaining shall be awarded marks on relative (pro-rata) basis. [Based on self-certifying document signed by CEO/owner of company]

10 marks

ii.

Solution Proposed in the Technical Bid

- Proposed methodology for conducting the Tablet based personalized, flexible timing & place, learning solution for students [5 marks]

- Proposed methodology for continuous

monitoring of the contented covered, tests taken and milestones achieved by students along-with sample format of dashboard & reports for MITS, showing student-wise detailed progress [10 marks]

- Proposed methodology for conducting face-to-

face sessions, webinars, video-conference, doubt-clearing sessions, students help desk & support. [5 marks]. In addition, if the Coaching partner commits to send Instructors to be present in Shillong in all the quarterly face to face sessions [5 marks]

Marks

5

10

10

30 Marks


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S. No. Criteria Maximum Marks

- Proposed methodology for conducting mock tests to simulate final JEE/ NEET test content & conditions [5 marks]

5

iii.

Resources:

The Bidder having on its regular employment at least 5 Instructors who have cleared JEE Advance and 5 professionals who have cleared NEET exam as on 31st May’17 will score 5 marks the rest will score on pro-rata basis. (Certification from HR Head of the bidder and supporting document, with Name, Rank in the respective exam with Year)

5 Marks

iv.

e-content Demonstration by bidder to the Evaluation Committee, who will randomly select topics out of the 4 subjects viz. Physics, Chemistry, Maths & Biology. Bidders will also have to bring the Tablets of the same Make, Model and specifications as quoted by them in the Technical Bid and demonstrate the performance of the content on those Tablets.

25 Marks

v Presentation on of each component of the proposed solution including e-content in Tablets, sample dashboards/ reports, monitoring tools, etc.

30

Total 100 Marks *Note:Abiddermustscoreaminimumof70markstoqualifyinthetechnicalevaluationround.7.1 CriteriaforEvaluationofBids• A three-stageprocedurewill be adopted for evaluationof proposals,with thepre-qualification being completed before the technical evaluation and there-after financialproposalsbeingopenedandcompared.Pursuanttothepre-requisitescriterionBidderswillbe short listed for technical Bid. Technical Bids will be opened only for the Bidders whosucceedthepre-qualificationcriteria.ThetechnicalBidsforthedisqualifiedBidderswillbereturnedtotheaddressmentionedontheenvelopescontainingthetechnicalBid.• MITSwillreviewthetechnicalBidsoftheshort-listedBidderstodeterminewhetherthetechnicalBidsaresubstantiallyresponsive.Bidsthatarenotsubstantiallyresponsiveareliabletobedisqualified.• The commercial Bids for the technically qualified Bidderswill then be opened andreviewedtodeterminewhetherthecommercialBidsaresubstantiallyresponsive.• ConditionalBidsareliabletoberejected.7.2 EvaluationofFinancialBidsThe financial /commercial Bidswould be evaluated based on the overall price quoted, aselaboratedbelow:I. The Financial Bids of technically qualified bidders (i.e. those who have scored aminimummarks is70 in the technical evaluation round)will beopenedon theprescribeddateinthepresenceofbidderrepresentatives.


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II. Only fixed price financial bids indicating total price for all the deliverables andservicesspecifiedinthisbiddocumentwillbeconsidered.III. ThebidpricewillincludealltaxesandleviesandshallbeinIndianRupees.IV. Any conditional bid would be rejected. There should be only one Commercial bidsubmitted.Bidshavingmorethanonecommercialbidwouldberejected.V. Errors&Rectification:Arithmeticalerrorswillberectifiedonthefollowingbasis:“Ifthere is a discrepancy between the unit price and the total price that is obtained bymultiplyingtheunitpriceandquantity,theunitpriceshallprevailandthetotalpriceshallbecorrected. If there is a discrepancy betweenwords and figures, the amount inwordswillprevail”.VI. Thesuccessfulbidder,willselectedbasedonQualityandCostBasedSelection(QCBS)process.Onfinancialevaluation,theshortlistedbidderswillbegiventotalscorewhichwillbedeterminedasunder:(a)70%weightagewillbegiventotheTechnicalScore.(b)30%weightagewillbegiventotheFinancialscore.VII.Theformulafordeterminingthecombinedscorewillbeasbelow:

St=TechnicalScoreofabidderaspercalculationcriteriainSec7Sf=FinancialscoreSf=100xFm/F,Where,Fm=TotalPricequotedbythelowestbidderfortablet,contentandservices.F=TotalPriceofthebidderunderconsideration.TheweightagegiventotheTechnicalandFinancialProposalsare:T=0.70,andP=0.30Combinedtotalscore(S)=(Stx0.7)+(Sfx0.3)

TheBidderScoringthehighesttotalscorewillbedeclaredasthesuccessfulbidder.

8. Timelines,PaymentTerms&Penalty8.1TimelinesSr Milestone Timeline(inweeks)1 SigningofAgreement T2 Shortlistingofcandidates T+13 Completeenrolmentprocessofcandidates T+24 DeliveryofcontentinSDcards&loadinginTablets T+25 Kick-offsessionwithenrolledstudents T+36 1stMonthSpecialreport T+87 Quarterlyface-to-facesession&report Every3months

8.2PaymentTerms:TheCoachingPartnershallraisetheinvoicesbasedonthemilestonesmentionedbelow.TheinvoicesshouldberaisedintriplicateandaddressedtotheSecretary,Meghalaya Information Technology Society. The payments terms and schedule shall be asfollows:A.ForContent&Services


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Sr Milestone Payment(%ofthePriceforContent

&Services1 Delivery of Class XI e-content and complete

solution to the enrolled students as perrequirementofMITS,andcompletionoffirstface-to-facekick-offsessionforClassXI.[Basedonsign-offbyMITSauthorizedrepresentative]

45%

2 Delivery of Class XII e-content and completesolution to the enrolled students as perrequirement of MITS, and completion of secondface-to-face kick-off session for Class XII. [Basedonsign-offbyMITSauthorizedrepresentative]

40%

3. On completion of the entire scope of work andsubmissionofClosingReport

15%

B.ForTabletSr Milestone Payment(%ofthe

TabletPrice1 Deliveryof Tabletwith loaded content [Basedon

sign-offbyMITSauthorizedrepresentative]90%

2 On completion of the entire scope of work andsubmissionofClosingReport

10%

8.3PenaltyMITSshallbeentitledtolevypenaltyasmentionedinthetablebelow,ifthenon-conformityof SLA clauses is solely due to reasons attributable to the Coaching Partner. For any non-conformitytoanyparticularSLAclausebytheCoachingPartnerduetoreasonsnotincontroloftheCoachingPartnershallbetreatedonthemeritoftheindividualcasetocasebyMITS.

Sr Milestones Target Penalty1 Delivery of e-content and

complete solution (includingTablets) to the enrolled studentsas per requirementofMITS, andcompletion of first face-to-facekick-offsession.

100% Delay beyond 1 week from thestipulated date as per RFPtimeline, penalty of 0.5% of TotalProject cost per week of delay, 2months after which it will beconsideredasbreachofcontract

2 Completion of quarterly face-to-face contact sessions as perscopeasassignedbyMITS

100% Delay beyond 1 week from thestipulated date as per RFPtimeline, penalty of 0.1% of theTotal cost of content & servicesper day of delay 2 months afterwhich it will be considered asbreachofcontract

3 Regular dashboards and reportstoMITSandcoursecorrectionsas

100% Delay beyond 1 week from thestipulated date as per RFP


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perrequirementsofMITS timeline, penalty of 0.1% of theTotal cost of content & servicesperdayperdayofdelay2monthsafterwhichitwillbeconsideredasbreachofcontract

4 Call lodged by students withcustomercaresupportrelatedtoe-content or doubt clearing orTabletissues

To beresolvedwithin24hours

Delay beyond 72 hours from thestipulated timeline, 0.1% of theTotal Project cost per day anddelay beyond 10 days shall betreatedasbreachofcontract.

5 Conduct 5 Mock tests based oncomplete syllabus of JEE / NEETwhich will simulate/mimic thereal JEE/NEET testsduring the1month preceding the JEE/ NEET2019exams.

100% NumberofMocktest1. 5tests:nopenalty2. 4tests:1%oftotalcostofcontent&

services3. 3tests:2%oftotalcostofcontent&

services4. 2tests:3%oftotalcostofcontent&

services5. 1 test: 4%of total cost of content&

services6. 0 test: 5%of total cost of content&

services, and will be considered asbreachofcontract

9. AnnexuresAnnexure–contents9.1FormatsforapplyingtotheRFPFormat1:Pre-QualificationBidLetterFormat2-GeneralInformationabouttheBidderFormat3-DeclarationRegardingCleanTrackRecordFormat4–DeclarationofAcceptanceofTerms&ConditionsintheRFP9.2FormatforResponsetoTender:TechnicalBidFormat1–TechnicalBidLetterFormat2:PerformaforNoDeviationDeclarationFormat3:FormatforTechnicalEvaluation.9.3FormatforResponsetoTender:CommercialBidFormat1–CommercialBidLetterFormat2-SummaryofCostComponents9.4BiddingDocumentAcknowledgementForm


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9.1FormatsforapplyingtotheRFPFormatforResponsetothetender:Pre-QualificationBidFormat1–Pre-QualificationBidLetterTo,TheMemberSecretaryMeghalayaInformationTechnologySocietySecretariatHillRoad,ShillongMeghalaya793001Sir,Subject:AppointmentofCoachingPartnerforprovidingJEE&NEETCoachingReference:TenderNo:<TenderReferenceNumber>Dated<dd/mm/yyyy>We,theundersignedBidders,havingreadandexaminedindetailalltheTenderdocumentsdo hereby propose to provide the services as specified in the Tender document number<TenderReferenceNumber>Dated<dd/mm/yyyy>alongwiththefollowing:a. EarnestMoneyDeposit(EMD)We have submitted EMD of Rs. 15,000/- (Rupees fifteen thousand only) in the form ofDemandDraft.ThisEMDisliabletobeforfeitedifthebidderviolatestheprovisionsofthisRFP.b. ContractPerformanceGuaranteeBondWeherebydeclarethatincasethecontractisawardedtous,weshallsubmittheContractPerformanceGuaranteeBondintheformofaBankGuaranteefromaScheduledBankasperformattobeprovidedbyMITS.Weherebydeclare that ourBid ismade in good faith,without collusionor fraud and theinformationcontainedintheBidistrueandcorrecttothebestofourknowledgeandbelief.WeunderstandthatourBidisbindingonusandthatyouarenotboundtoacceptaBidyoureceive.We hereby declare that all supporting documents for prequalification mentioned inAnnexureAof this letterhavebeen furnishedandare trueandcorrect to thebestofourknowledgeandbelief.Thankingyou,Yoursfaithfully,(SignatureoftheBidder)PrintedNameDesignationSealDate:BusinessAddress:


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AnnexureA:CriteriaforPrequalification

Sl. Requirement DocumentRequired

1 BiddershouldbeRegisteredinIndiaasperthecompaniesact

CertificatesofIncorporation/RegistrationCertificates

2 AnnualturnoverofthebidderstrictlyfromTraining&CapacityBuildingduringlasttwofinancialyears,i.e.,2015-2016,2016-2017(asperthelastpublishedauditedbalancesheets),shouldbeatleastRs.10Cr)

AuditedBalanceSheetorCACertificatewithCA’sRegistrationNumber/Seal

3 MinimumnumberofstudentsenrolledbidderorContentProvider&whohavesuccessfullyclearedJEEorNEETinlasttwoyearsshouldbeatleast200eachyear

DocumentaryproofofenrollmentforJEEandNEETexamorSelfCertificationfromtheCEO/Headofthecompanyinitsletterhead

4 ThebidderoritsContentProvidermusthaveonitsroleResearch&Developmentteamofmorethan100members

DocumentaryprooforCertificatefromtheHRhead/CEOofthecompany.

5 MinimumnumbersofStudentsenrolledforJEEandNEETinlasttwoyearswiththebidderoritsContentProvidershouldbeatleast10,000.

DocumentaryprooforSelfCertificationfromtheCEO/Headofthecompanyinitsletterhead

6 Thebiddermusthaveminimum2yearsofexperienceinprovidingdigitallearningforbothNEETandJEE


7 Thebiddermusthaveminimum1yearofexperienceinprovidingtabletbasedsolutionforbothNEETandJEE


8 ThebiddershouldnothavebeenblacklistedbyanyStateGovernment,CentralGovernmentoranyotherPublicSectorundertakingoraCorporationasonthedateofRFP

CertificationfromtheCEO/HeadofthecompanyasperformatmentionedinthisRFP

9 Thebiddermustcertifythattheproposede-contentcoversthecompletesyllabusofJEE&NEET.

SelfCertificationfromtheCEO/Headofthecompanyintheletterhead

10. SubmissionofalltheformatsasmentionedinSection9ofthisRFP

AsperformatsattachedinthisRFPinBiddersletterhead


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Format2-GeneralInformationabouttheBidderDetailsofthePrimeBidder(Company)1.NameoftheBidder 2.AddressoftheBidder 3.StatusoftheCompany(PublicLtd/Pvt.Ltd) 4.DetailsofIncorporationoftheCompany Date:Ref.#5.DetailsofCommencementofBusiness Date:Ref.#6.ValidSalestaxregistrationno. 7.ValidServicetaxregistrationno. 8.PermanentAccountNumber(PAN) 9. Name & Designation of the contact person to whom all references shall be maderegardingthistender 10.TelephoneNo.(withSTDCode) 11.E-Mailofthecontactperson: 13.Website 14.FinancialDetails(asperauditedBalanceSheets)(incrore)forYears 2016-2017 and2015-16.a.NetWorth b.TurnOver c.PAT


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Format3-DeclarationRegardingCleanTrackRecordTo,TheMemberSecretaryMeghalayaInformationTechnologySocietySecretariatHillRoad,ShillongMeghalaya793001Sir,I have carefully gone through the Terms & Conditions contained in the RFP Document[No._________________] regarding Appointment of a Coaching Partner for providingCoaching solution and services including e-content in Tablets for e-Learning Centre. forMITS/State for theperiodof theproject. Iherebydeclare thatour companyhasnotbeendebarred/black listed by any Government / Semi-Government organizations in India. Ifurther certify that I am competent officer duly authorized by the company tomake thisdeclarationonbehalfofthecompany.Yoursfaithfully,(SignatureoftheBidder)PrintedNameDesignationSealDate:BusinessAddress:


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Format4–DeclarationofAcceptanceofTerms&ConditionsintheRFPTo,TheMemberSecretaryMeghalayaInformationTechnologySocietySecretariatHillRoad,ShillongMeghalaya793001Sir,IhavecarefullygonethroughtheTerms&ConditionscontainedintheRFPdocument[No.…………………………………..] for Appointment of a Coaching Partner for providing Coachingsolutionandservicesincludinge-contentinTabletsfore-LearningCentre.IdeclarethatalltheprovisionsofthisRFP/TenderDocumentareacceptabletomycompany.IfurthercertifythatIamanauthorizedsignatoryofmycompanyandam,therefore,competenttomakethisdeclaration.Yoursfaithfully,(SignatureoftheBidder)PrintedNameDesignationSealDate:BusinessAddress:


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9.2FormatforResponsetoTender:TechnicalBidFormat1–TechnicalBidLetterTo,MemberSecretary,MeghalayaInformationTechnologySocietySecretariatHillRoad,ShillongMeghalaya793001Sir,Subject: Appointment of a Coaching Partner for providing Coaching solution and servicesincludinge-contentinTabletsfore-LearningCentre.Reference:TenderNo:<TenderReferenceNumber>Dated<dd/mm/yyyy>We,theundersignedBidders,havingreadandexaminedindetailalltheTenderdocumentsdo hereby propose to provide the services as specified in the Tender document number<TenderReferenceNumber>Dated<dd/mm/yyyy>alongwiththefollowing:1. DeviationsWedeclare that all the services shall beperformed strictly in accordancewith theTenderdocuments except for the variations, assumptions and deviations, all of which have beendetailed out exhaustively in the following statements, irrespective of whatever has beenstatedtothecontraryanywhereelseinourTender:• StatementofDeviationsfromTenderTermsandConditionsisasspecifiedinGeneralTermsandConditionsFurther we agree that additional conditions or assumptions, if any, found in the Tenderdocumentsotherthanthosestatedindeviationscheduleshallnotbegiveneffectto.2. ContractPerformanceGuaranteeBondWeherebydeclarethatincasethecontractisawardedtous,weshallsubmittheContractPerformanceBankGuaranteefromascheduledbankintheformtobeprescribedbyMITS.3.BidValidityPeriodWeagreetoabidebythisBidforaperiodof90daysafterthedatefixedforBidopeningorforanyfurtherperiodforwhichBidvalidityhasbeenextendedand itshallremainbindinguponusandBidmaybeacceptedatanytimebeforetheexpirationofthatperiod.Weherebydeclare that ourBid ismade in good faith,without collusionor fraud and theinformationcontainedintheBidistrueandcorrecttothebestofourknowledgeandbelief.WeunderstandthatourBidisbindingonusandthatyouarenotboundtoacceptaBidyoureceive.Thankingyou,Yoursfaithfully,(SignatureoftheBidder)PrintedNameDesignationSealDate:BusinessAddress:


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Format2:PerformaforNoDeviationDeclarationTo,TheMemberSecretary,MeghalayaInformationTechnologySociety,SecretariatHillRoad,ShillongMeghalaya793001Reference:Sir,Therearenodeviations(nulldeviations)fromthetermsandconditionsofthetender.Allthetermsandconditionsofthetenderareacceptabletous.Yours faithfully, for and on behalf of M/s __________________________ (Name of theOrganisation)SignatureNameDesignationAddressDateAuthorizedsignatory’ssignatureandstamp


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Format3–ForTechnicalEvaluationthebidderisrequiredto:Describe in detail Bidder’s Capability and proposed Solution along with thedocumentaryevidencewhichwillbeused for technicalevaluationmentioned inSection7(i),7(ii),7(iii).


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Format4:DetailTechnicalSpecificationoftheproposedtabletS.NO Detail Description1. MakeandModelofthetablet 2. RAM 3. ROM 4. ExternalMemory 5. Processor 6. AndroidOSversion 7. ScreenSizeandResolution 8. Portsavailable(USB/HDMIetc) 9. Accessoriessupplied 10 Warrantyfortwoyears


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9.3FormatforResponsetoTender:CommercialBidFormat1–CommercialBidLetterTo,TheMemberSecretaryMeghalayaInformationTechnologySocietySecretariatHillRoad,ShillongMeghalaya793001Sir,Subject: Appointment of a Coaching Partner for providing Coaching solution and servicesincludinge-contentinTabletsfore-LearningCentre.Reference:TenderNo:<TenderReferenceNumber>Dated<dd/mm/yyyy>We,theundersignedBidder,havingreadandexaminedindetailalltheTenderdocumentsinrespect of Appointment of a Coaching Partner for supply and maintenance of e-contentsolution for e-Learning centre do hereby propose to provide services as specified in theTenderdocumentsnumber<TenderReferenceNumber>Dated<dd/mm/yyyy>1. PriceAndValidity• AllthepricesmentionedinourTenderareinaccordancewiththetermsasspecifiedintheTenderdocuments. AllthepricesandothertermsandconditionsofthisTenderarevalidforaperiodof90calendardaysfromthedateofopeningoftheTenders.• WeherebyconfirmthatourTenderpricesincludealltaxes.• WehavestudiedtheclauserelatingtoIndianIncomeTaxandherebydeclarethatifany income tax, surcharge on Income Tax, Professional and any other corporate Tax inaltercatedunderthelaw,weshallpaythesame.2. UnitRatesWehave indicated in therelevantschedulesenclosedtheunit rates for thepurposeofonaccount of payment aswell as for price adjustment in case of any increase to / decreasefromthescopeofworkunderthecontract.3. DeviationsWedeclare that all the services shall beperformed strictly in accordancewith theTenderdocuments except for the variations and deviations, all of which have been detailed outexhaustively in the following statement, irrespective of whatever has been stated to thecontraryanywhereelseinourBid.Furtherweagree thatadditional conditions, if any, found in theTenderdocuments,otherthanthosestatedindeviationschedule,shallnotbegiveneffectto.4. TenderPricingWefurtherconfirmthatthepricesstatedinourBidareinaccordancewithyourInstructiontoBiddersincludedinTenderdocuments.5. QualifyingData


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We confirm having submitted the information as required by you in your Instruction toBidders.Incaseyourequireanyotherfurtherinformation/documentaryproofinthisregardbeforeevaluationofourTender,weagreetofurnishthesameintimetoyoursatisfaction.6. BidPriceWedeclarethatourBidPriceisfortheentirescopeoftheworkasspecifiedintheScheduleof Requirements and Tender documents. These prices are indicated in the enclosureattachedwithourTender.7. ContractPerformanceGuaranteeBondWeherebydeclarethatincasethecontractisawardedtous,weshallsubmittheContractPerformanceGuaranteeBondintheformprescribedintheRFP.WeherebydeclarethatourTenderismadeingoodfaith,withoutcollusionorfraudandtheinformationcontained in theTender is trueandcorrect to thebestofourknowledgeandbelief.We understand that our Tender is binding on us and that you are not bound to accept aTenderyoureceive.WeconfirmthatnoTechnicaldeviationsareattachedherewiththiscommercialoffer.Thankingyou,Yoursfaithfully,(SignatureoftheBidder)PrintedNameDesignationSealDate:BusinessAddress:


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Format2-SummaryofCostComponentsS.NO Detail Cost1 Costforprovidingservicesasmentionedinthe

ScopeofWorkinthisRFPperstudent*andcontentinSDcardinclusiveofalltax,dutiesandlevies

CostperStudentRs…………………………

2 CostofTabletaspertheSpecificationsquotedbythebidderinclusiveofalltax,dutiesandlevies

CostperTabletRs……………………….

TotalCostofTablet&ContentwithservicesPerStudent

Rs…………….

*Biddershouldestimatecostofprovidingservicesperstudentfor50to60students.50%oftheenrollmentshallbeforJEEand50%forNEET.


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9.4BiddingDocumentAcknowledgementFormDated:To,MemberSecretary,MeghalayaInformationTechnologySocietySecretariatHillRoad,ShillongMeghalaya793001DearSir,We hereby acknowledge receipt of a complete set of Bidding Documents consisting ofrelevant Annexures (along with their Appendices) enclosed to the "Invitation for Bid"pertaining to providing of______________________ services against tender no.__________________________________________________________.We have noted that the closing date for receipt of the tender by < MITS/State> is_______________________at<>hrs.(IST)andopeningat<>hrs.(IST)onthesameday.We guarantee that the contents of the above said Bidding Documents will be keptconfidential within our organization and text of the said documents shall remain theproperty of <MITS/State> and that the said documents are to be used only for thepurposeintendedby<MITS/State>.Ouraddressforfurthercorrespondenceonthistenderwillbeasunder:Telexno:……………………........................Faxno:……………………........................Telephoneno:…………………..Personalattentionof:…………………........................... (ifrequired) Yoursfaithfully, (Bidder)Note:Thisformshouldbereturnedalongwithofferdulysigned