request for proposal foradjoining existing facilities of the international convention center...

Request for Proposal

For

Appointment of Programme Management Consultant for

“Redevelopment of Gandhinagar Railway Station along with the

Development of 300-room Hotel at the Airspace above the Station and

Upgradation of Mahatma Mandir Convention Centre and Helipad

Exhibition Grounds at Gandhinagar”

Bid Document

Volume I – Request for Proposal

(RFP No. IRSDC/HQ/Tender/08/2017/PMC-GNC)

Indian Railway Stations Development Corporation Limited

4th Floor, Palika Bhawan, Sector -13, R.K. Puram, New Delhi – 110 066

Indian Railway Stations Development Corporation Limited Request for Proposal

Programme Management Consultant for IRSDC i

Contents

Disclaimer ............................................................................................................... 1

1 Introduction ...................................................................................................... 3

1.1 Background ................................................................................................ 3

1.2 Overall Schedule for Completion of the Programme ................................ 4

1.3 Schedule of Bidding Process ..................................................................... 4

1.4 Accessing/ Purchasing of Bid Documents and Method of Submission .... 5

2 Instructions to Bidders .................................................................................... 8

A. General ....................................................................................................... 8

2.1 Scope of the RFP ....................................................................................... 8

2.2 Conditions of Eligibility of Bidders .......................................................... 8

2.3 Cost of preparing the Bid ........................................................................ 12

2.4 Site Visit and Verification of Information ............................................... 13

2.5 Acknowledgement by Bidder .................................................................. 13

2.6 Right to Reject Offers .............................................................................. 13

B. Documents ................................................................................................ 14

2.7 Contents of the RFP Document ............................................................... 14

2.8 Clarification on RFP Document .............................................................. 14

2.9 Amendment of RFP Document ............................................................... 15

C. Preparation and Submission of Bids ........................................................ 15

2.10 Language ................................................................................................. 15

2.11 Format and Signing of Bid ...................................................................... 16

2.12 Technical Proposal .................................................................................. 16

2.13 Financial Proposal ................................................................................... 18

2.14 Submission of Bid ................................................................................... 18

2.15 Bid Due Date (BDD) ............................................................................... 19

2.16 Late Bids .................................................................................................. 19

2.17 Modifications / Substitution & withdrawal of Tenders ........................... 19

2.18 Earnest Money Deposit (EMD) ............................................................... 19

D. Evaluation Process ................................................................................... 21

2.19 Opening and Evaluation of Tenders ........................................................ 21

2.20 Confidentiality ......................................................................................... 22

2.21 Tests of Responsiveness .......................................................................... 22

2.22 Clarification on Bids ................................................................................ 23

E. Appointment of Consultant ...................................................................... 23

2.23 Negotiations ............................................................................................. 23

2.24 Substitution of Key Personnel ................................................................. 23

2.25 Indemnity ................................................................................................. 23

2.26 Award of Consultancy ............................................................................. 23

2.27 Execution of Contract .............................................................................. 24


Programme Management Consultant for IRSDC Page ii

2.28 Commencement of Assignment .............................................................. 24

2.29 Proprietary Data ....................................................................................... 24

2.30 Fraud and Corrupt Practices .................................................................... 24

2.31 Pre-Bid Conference ................................................................................. 26

2.32 Miscellaneous .......................................................................................... 26

3 Criteria for Evaluation of Proposals ............................................................ 28

3.1 Evaluation of Technical Proposals .......................................................... 28

3.2 Short-listing of Bidders ........................................................................... 31

3.3 Evaluation of Financial Offers ................................................................ 32

3.4 Final Selection ......................................................................................... 32

4 Technical Proposal – Standard Forms ......................................................... 33

4.1 TECH – 0: Technical Proposal Checklist ................................................ 33

4.2 TECH – 1: Technical Proposal Submission Form .................................. 34

4.3 TECH – 2A: Bidder’s Organization ........................................................ 39

4.4 TECH – 2B: Bidder’s Experience ........................................................... 41

4.5 TECH – 3: Comments and Suggestions on Terms of Reference ............ 43

4.6 TECH – 4: Description of the Approach, Methodology, and Work Plan

for Performing the Assignment ............................................................ 44

4.7 TECH – 5: Work Programme .................................................................. 45

4.8 TECH – 6: Staff Deployment Schedule .................................................. 46

4.9 TECH – 6: Team Composition ................................................................ 48

5 Financial Proposal – Standard Forms ......................................................... 51

5.1 FIN – 1: Financial Proposal Submission Form ....................................... 51

5.2 Form FIN – 2: Breakdown of Lump sum Price ....................................... 52

5.3 Form FIN – 3: Breakdown of Remuneration .......................................... 53

5.4 Form FIN – 3: Breakdown of Remuneration .......................................... 54

6 Terms of Reference ........................................................................................ 55

6.1 Project Background ................................................................................. 55

6.2 Scope of Programme Management Consultant’s (PMC) Services .......... 57

6.3 Objectives of the PMC Services .............................................................. 57

6.4 Detailed Scope of Work .......................................................................... 57

6.5 Requirement of Technical Personnel ....................................................... 72

6.6 Data and Facilities to be Provided by IRSDC ......................................... 75


Programme Management Consultant for IRSDC Page 1

Disclaimer

The information contained in this Request for Proposal document (the “RFP”) or

subsequently provided to Bidder(s), whether verbally or in documentary or any other

form by or on behalf of Indian Railway Stations Development Corporation Limited

(IRSDC) or Gandhinagar Railway & Urban Development Corporation Limited

(GARUD), a joint venture company (the ‘Authority’) incorporated by and between

Government of Gujarat (GoG) and Ministry of Railways/ IRSDC or any of its

employees or advisors, is provided to Bidder(s) on the terms and conditions set out

in this RFP and such other terms and conditions subject to which such information is

provided.

This RFP is not an agreement and is neither an offer nor invitation by IRSDC to the

prospective Bidders or any other person. The purpose of this RFP is to provide

interested parties with information that may be useful to them in making their Bids

pursuant to this RFP. This RFP includes statements, which reflect various

assumptions and assessments arrived at by IRSDC in relation to the Project. Such

assumptions, assessments and statements do not purport to contain all the

information that each Bidder may require. This RFP may not be appropriate for all

persons, and it is not possible for IRSDC, its employees or advisors to consider the

investment objectives, financial situation and particular needs of each party who

reads or uses this RFP. The assumptions, assessments, statements and information

contained in the Bidding Documents, may not be complete, accurate, adequate or

correct. Each Bidder should, therefore, conduct its own investigations and analysis

and should check the accuracy, adequacy, correctness, reliability and completeness

of the assumptions, assessments, statements and information contained in this RFP

and obtain independent advice from appropriate sources.

Information provided in this RFP to the Bidder(s) is on a wide range of matters,

some of which may depend upon interpretation of law. The information given is not

intended to be an exhaustive account of statutory requirements and should not be

regarded as a complete or authoritative statement of law. The Authority accepts no

responsibility for the accuracy or otherwise for any interpretation or opinion on law

expressed herein.

The Authority, its employees and advisors make no representation or warranty and

shall have no liability to any person, including any Bidder or Bidder under any law,

statute, rules or regulations or tort, principles of restitution or unjust enrichment or

otherwise for any loss, damages, cost or expense which may arise from or be

incurred or suffered on account of anything contained in this RFP or otherwise,

including the accuracy, adequacy, correctness, completeness or reliability of the RFP

and any assessment, assumption, statement or information contained therein or

deemed to form part of this RFP or arising in any way for participation in this Bid

Stage.



The Authority also accepts no liability of any nature whether resulting from

negligence or otherwise howsoever caused arising from reliance of any Bidder upon

the statements contained in this RFP.

The Authority may in its absolute discretion, but without being under any obligation

to do so, update, amend or supplement the information, assessment or assumptions

contained in this RFP.

The issue of this RFP does not imply that IRSDC is bound to select a Bidder or to

appoint the Selected Bidder for the Project and IRSDC reserves the right to reject all

or any of the Bidders or Bids without assigning any reason whatsoever.

The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentations which

may be required by IRSDC or any other costs incurred in connection with or relating

to its Bid. All such costs and expenses will remain with the Bidder and the Authority

shall not be liable in any manner whatsoever for the same or for any other costs or

other expenses incurred by a Bidder in preparation or submission of the Bid,

regardless of the conduct or outcome of the Bidding Process.



1 Introduction

1.1 Background

Indian Railway Stations Development Corporation Ltd. (“IRSDC”), is inviting Bids

comprising of the Technical Proposals and Financial Proposals. IRSDC shall be

responsible for planning, designing and execution and operation of the Project.

1.1.1 The Ministry of Railways (MOR) has decided to develop/redevelop

certain identified railway stations across India through a Special Purpose

Company named as ‘Indian Railway Stations Development Corporation

Limited’ (hereinafter referred to as “IRSDC”) established under

Companies Act, 1956 with equity participation of IRCON International

Limited (IRCON) and Rail Land Development Authority (RLDA). The

main objectives of IRSDC is to develop/redevelop the existing/new

railway station(s); undertake projects development of real estate on

Railway/ Government land and its commercial utilization and to carry on

any Railway Infrastructure work including development of railway

stations.

1.1.2 In pursuance of the aforesaid objectives and as a part of its commitment

of providing better passenger amenities, a Joint Venture Company (“the

Authority”), Gandhinagar Railway & Urban Development Corporation

Limited (GARUD), has been incorporated by and between Government

of Gujarat (GoG) and Ministry of Railways/IRSDC. The Authority has

decided to undertake the Re-Development of Gandhinagar Railway

Station along with the Development of 300 Rooms Hotel Building (at the

airspace above railway track/platforms) Station at Gandhinagar, Gujarat.

The Authority will operate and manage the Railway Station, Hotel, and

adjoining existing facilities of the International Convention Center

(Mahatma Mandir) and Exhibition Center (Helipad Exhibition Grounds).

1.1.3 The Authority has decided to execute the Project through Engineering,

Procurement and Construction (EPC) mode. Accordingly, the EPC

Contract has been awarded. The scope of EPC Contract includes Re-

development of the Railway Station and Development of the 300-room

five-star hotel building. However, the EPC Contract does not cover

design, construction and commissioning of Hotel Furnishing, Finishing

and Equipment (‘F&FE’.) F&FE works will be procured through

separate Contract(s).

1.1.4 Description of the Project, including the existing situation and basic

details of the Project components, is provided as a part of this Request

for Proposal (VOLUME III.)



1.1.5 The Authority has undertaken the development Programme which

includes re-development of Railway Station and Hotel (EPC Contract),

Design, Construction, and Commissioning of F&FE for the five-star

hotel, and some upgradation and improvements to the existing Mahatma

Mandir and Helipad Exhibition Grounds.

IRSDC having been mandated to oversee management of the Programme on behalf

of the Authority, invites Bids for selection of a Programme Management Consultant

(the “PMC”) to assist the Authority in management of construction and

commissioning of the Programme. Scope of services to be provided by the PMC

shall be as specified in Section 6 and other requirements as specified in this RFP,

(collectively the “Consultancy”) for execution of the Programme.

1.2 Overall Schedule for Completion of the Programme

The Authority plans to complete all development works of this Programme by 31st

December 2018, so that the Railway Station, Hotel, and Convention Center /

Exhibition Center facilities are commissioned in time for the Vibrant Gujarat 2019

event.

1.3 Schedule of Bidding Process

IRSDC shall endeavour to adhere to the following schedule:

SN.

Events

Description Date

1 Issue of RFP Documents May 23, 2017 1 Last date of receiving queries for the

pre-bid meeting May 26, 2017

2 Pre-bid meeting May 29, 2017 (11:00 Hrs.) 3

Bid Due Date (BDD)

June 12, 2017

4

Opening of Bids

June 12, 2017

5

Presentation on Technical Proposal of Bidders who meet the Technical Capacity (All Key Staff required)

June 14 - 15, 2017 (tentative)

6

Opening of Financial Proposals

to be announced later

7

Letter of Award (LOA)

Within 7 (Seven) days of Opening of Financial Proposals

8

Validity of Bids

60 days of Bid Due Date

9

Signing of PMC Agreement and

Within 7 (Seven) days of



mobilization of PMC Team award of LOA

1.4 Accessing/ Purchasing of Bid Documents and Method of Submission

1.4.1 The complete RFP Document can be viewed / downloaded from the e-

Procurement portal i.e. https://www.tenderwizard.com/IRSDC, free of

cost which can also be accessed through link on Tender section of

IRSDC website i.e. www.irsdc.com.

1.4.2 A Vendor’s Manual containing the detailed guidelines for e-Procurement

system is also available on e-Procurement portal of IRSDC.

1.4.3 It is mandatory for all the bidders to have class-III Digital Signature

Certificate (in the name of person having power of attorney to sign the

Bid) from any of the licensed Certifying Agency (Bidders can see the list

of licensed CA’s from the link www.cca.gov.in) to participate in e-

Procurement of IRSDC.

1.4.4 It is mandatory for the bidders to get their firm/company registered with

e-procurement portal of IRSDC, i.e.

https://www.tenderwizard.com/IRSDC to have user ID & password by

submitting a non-refundable annual registration charge of Rs. 2,500/-

(exclusive of taxes, levies, etc.) which can be paid online through Debit/

Credit Card in favour of “M/s ITI Limited”, payable at New Delhi using

the payment gateway of Punjab National Bank. The registration so

obtained by the prospective bidder shall be valid for one year from the

date of its issue and shall be subsequently renewed.

1.4.5 RFP documents will be available online on website

https://www.tenderwizard.com/IRSDC from 23rd May 2017 which can

be downloaded free of cost till the last date and time of submission of

tender. However, to participate in the online bidding process, bidders are

required to pay a non-refundable fee of Rs. 10000/- (Rupees. Ten

Thousand Only) towards the cost of one set of tender document through

NEFT or RTGS only in IRSDC’s bank account no.: 040802000002256,

RTGS/IFSC code: IOBA0000408 at Indian Overseas Bank, R. K. Puram

Branch, New Delhi in favour of “IRSDC” payable at New Delhi/Project

HQ.

1.4.6 In addition to this, Bidder shall submit a non-refundable fee of

Rs.5,750/-(Rupees Five Thousand Seven Hundred and Fifty only)

inclusive of all taxes towards e-bid processing fee paid online through

Debit/ Credit Card in favour of “M/s ITI Limited” using the payment

gateway.



1.4.7 Validity of Bidder’s Registration on the e-Procurement portal of IRSDC

Bidders may note the following:

a) It shall be the sole responsibility of the bidder(s) to keep the Registration

valid up to the original/extended date of submission of bid.

b) Bids can be submitted only during the validity of their registration.

1.4.8 IRSDC may issue addendum(s)/corrigendum(s) to the tender documents.

In such case, the addendum(s)/corrigendum(s) shall be issued and placed

on website https://www.tenderwizard.com/IRSDC at any time before the

closing time of tender. The tenderers who have downloaded the tender

documents from website must visit the website and ensure that such

addendum(s)/corrigendum(s) (if any) is also downloaded by them. This

shall be the responsibility of the prospective registered bidders to check

the web site for any such corrigendum/addendum at the time of closing

time of tender and ensure that bid submitted by them are in accordance

with all the corrigendums/addendums. Suitable time extension (not less

than 3 days beyond the date of last amendment) for submission of bids

will be granted.

1.4.9 Technical Proposals and Financial Proposals (the Bids) shall be

submitted online on or before 11.00 Hrs on 12th June 2017 in the

prescribed format given on the websites and technical bids received

online shall be opened at 11.30 Hrs on 12th June 2017. No other mode of

submission is acceptable. Detailed credentials as per the requirement of

eligibility criteria and all Technical Proposal papers except Financial

Proposal documents are to be submitted in “Technical Proposal”.

Financial Proposal forms duly filled in are to be submitted in the format

provided online in the name of “Financial Proposal”. Representative of

the bidder, who chooses to attend, may attend the online opening of

the Technical Proposals on 12th June, 2017 at 11:30 Hrs. in the office

of Managing Director & CEO, IRSDC, at 4th Floor, Palika Bhawan,

Sector XIII, R.K. Puram, New Delhi – 110 066. However, such

representatives shall be allowed to attend the opening of the Technical

Proposals, only if such person presents the letter of authority issued in

his name by the bidder on his letterhead.

1.4.10 Bidders cannot submit the Bid after the due date and time of e-bid

submission. Time being displayed on e-procurement portal of IRSDC

(“Standard Time”) shall be final and binding on the bidder. e-Bids are

required to be submitted by bidders, only as per the Indian Standard

Time (IST) and not the time as per their location/country.

1.4.11 Modification/Substitution/Withdrawal of Bids



a) In the event of modification/substitution/withdrawal of the Application, the

Applicant may modify, substitute or withdraw the documents of its

Application after submission prior to the prior to the Bid Due Date.

b) For withdrawal of the documents of the Application, the Applicant will have

to click on withdrawal icon at Tender Wizard and can withdraw its

Application. However, it may be noted that once the bid has been withdrawn,

applicant cannot participate again in the e-tender. The Applicant may modify

or substitute the documents of the Application after submission, provided that

the Applicant detach the old documents submitted in the electronic form from

the Tender Wizard and upload the modified or substituted documents.

c) Bidders are advised not to withdraw their Bid in case of any

modification/substitution of application. Withdrawal will not allow further

participation/modification/ substitution of applications.

d) Any alteration / modification in the Bid or additional information material

supplied subsequent to the Bid Due Date, unless the same has been expressly

sought for by the Authority, shall be disregarded.

1.4.12 The bidders are advised to submit their e-bids well before the e-bid due

date. IRSDC shall not be responsible for any delay in submission of e-

bids for any reason including server and technical problems.

1.4.13 The Technical and Financial Proposals shall be digitally signed by the

Authorized Signatory of the bidder & submitted “on-line” only. The

authorised signatory of the bidder must be in possession of Power of

Attorney before submitting the digitally signed bid. Scanned copies of

various documents can be prepared in different file format (PDF, JPEG).

Bidders can upload a single file of size 5 MB only but they can upload

multiple files.



2 Instructions to Bidders

A. General

2.1 Scope of the RFP

Detailed description of the objectives, scope of services, deliverables and other

requirements relating to this Consultancy are specified in this RFP Document. A

private, public or government owned legal entity possessing the requisite experience

and capabilities required for undertaking the Consultancy may participate in the

Selection Process individually as a single entity tenderer (the “Singly Entity

Bidder”). A combination of entities is not allowed to bid as a Joint Venture of

Consortium. Single entity Bidders may, however, employ Independent Consultants

or Sub-Consultant staff, subject to limitation specified in Section 6. The Selected

Bidder shall be solely liable for performance of PMC Services, including the

performance of any Independent Consultants or Sub-Consultant staff proposed by

them. The manner in which the Bid is required to be submitted, evaluated and

accepted is mentioned in this RFP Document.

2.1.1 Bidders are advised that the selection of Consultant shall be on the basis

of evaluation by ISRDC through the Selection Process specified in this

RFP Document. Bidders shall be deemed to have understood and agreed

that no explanation or justification for any aspect of the Selection

Process will be extended and that ISRDC’s decisions thereof are without

any right of appeal whatsoever.

2.1.2 Key Personnel: The Consultancy Team shall consist of Key Personnel

(the “Key Personnel”), specified in Clause 6.5, who shall discharge their

respective specified responsibilities. The Consultancy team shall be also

supported by other technical and support Personnel proposed by the

Bidder.

2.2 Conditions of Eligibility of Bidders

2.2.1 Bidders must read carefully the minimum conditions of eligibility (the

“Conditions of Eligibility”) provided herein. Bids of only those Bidders

who satisfy the following Conditions of Eligibility will be considered for

evaluation:

2.2.1.1 Financial Capacity

To be eligible for evaluation of its Bid, a Bidder shall have achieved average annual

turnover of Rs. 20 Crores or more over the previous 3 (three) financial years

preceding the BDD. Further, the Bidder should have been in Profit at least during the

two of the three years preceding the BDD.



2.2.1.2 Technical Capacity

Definitions:

“Eligible Projects” mean projects having capital cost (excluding land value) of Rs.

300 Crore of more, in development of:

(a) Five Star Hotels, or

(b) public building facilities for transport projects (i.e. airports, railway stations,

Metro / LRT stations, bus depots / terminals on PPP, Multimodal Transport Hubs, or

(c) Integrated townships, institutional / commercial buildings, convention centers,

sports stadium, hospitals, industrial townships, industrial complexes etc., provided

such projects involve provision of all integrated services like building information

management systems, interior design, finishing and furnishing, mechanical

ventilation, lighting, fire fighting, plumbing and drainage, fenestration, façade etc.

“Eligible Contracts” mean, consultancy contracts on “Eligible Projects” defined

above covering any of the following services:

a) Basic Engineering / Tender Stage Design Development, Bid Process

Management, and Engineering Reviews

b) Construction Supervision

c) Project Management including project schedule and cost control, EVM analysis,

change management, schedule and cost trend analysis & reporting, and contract

management.

2.2.2 To be eligible for evaluation of its Bid, a Bidder must have successfully

completed a total of at least two “Eligible Contracts” for “Eligible

Projects” as defined above in the last 7 (Seven) years, out of which at

least one “Eligible Contract” must be a Five Star Hotel. Ongoing

assignments shall be considered “Eligible Contracts” provided the

Bidder has received fee payments of at least Rs.100 Lakh against such

ongoing assignments. The Bidder shall submit details of work experience

on Eligible Contracts in its Technical Proposal in the formats specified at

Section 4 for demonstrating its Technical Capacity and claiming

Technical Score. The Bidder shall enclose with its Bid, certificate(s)

from its Statutory Auditors or independent chartered accountant or its

chartered accountant that normally audits the annual accounts of the

Bidder, stating its turnover from professional fees during the past three



years and the payments received in respect of each of the Eligible

Contracts.

2.2.3 The Bidder should submit a Power of Attorney for the Authorised

Signatory as per the format provided in Section 4.

2.2.4 Any entity which has been barred by the Central/ State Government in

India, (or any entity controlled by such barred entity), from participating

in any project, and the bar subsists as on the date of Bid, would not be

eligible to submit a Bid.

2.2.5 A Bidder should have, during the last one year, neither failed to perform

on any Contract, as evidenced by imposition of a penalty by a judicial

authority or a judicial pronouncement, nor been expelled from any

project or Contract nor have had any Contract terminated for breach by

such Bidder.

2.2.6 Where the Bidder is a single entity and registered or incorporated in a

country other than India, it shall be required to form an appropriate

subsidiary company in India under the Indian Companies Act 2013, to

execute the Contract and implement the Consultancy.

2.2.7 Conflict of Interest:

i. A Bidder shall not have a conflict of interest that may affect the

Selection Process or the Consultancy (the “Conflict of Interest”). Any

Bidder found to have a Conflict of Interest shall be disqualified. In the

event of disqualification, IRSDC shall forfeit and appropriate the EMD in

full, without prejudice to any other right or remedy that may be

available to IRSDC hereunder or otherwise.

ii. IRSDC requires that the Consultant provide professional, objective, and

impartial advice and at all times, hold IRSDC’s interests paramount,

avoid conflicts with other assignments or their own corporate interests,

and act without any consideration for future work. The Consultant shall

not accept or engage in any assignment that would be in conflict with

its prior or current obligations to other Authorities, or that may place it

in a position of not being able to carry out the assignment in the best

interests of IRSDC.

iii. Without limiting the generality of the above, a Bidder shall be

considered to have a Conflict of Interest that affects the Selection

Process, if such Bidder has a relationship with another Bidder, directly

or through common third parties, that puts them in a position to have

access to each others’ information about, or to influence the Tender of

either or each other, and if:



a) a Bidder or its constituent/Member and any other Bidder or its

constituent/Member have common controlling shareholders or other

ownership interest; provided that this disqualification shall not apply

in cases where the direct or indirect shareholding of a Bidder or its

constituent/Member (or any shareholder thereof having a

shareholding of more than 5% (five percent) of the paid up and

subscribed share capital of the Bidder or its constituent/Member, as

the case may be) in the other Bidder or its constituent/Member is less

than 5% (five percent) of the paid up and subscribed share capital of

such Bidder or its constituent/Member; provided further that this

disqualification shall not apply to a bank, insurance company, pension

fund, mutual fund or any financial institution that is included under the

FEMA (notification No. FEMA.131/2005-RB dated 17th March, 2005)

(for avoidance of doubt the indirect shareholding shall be reckoned by

multiplying the percentage shareholding in each successive layer); or

b) a Single Entity Bidder is a constituent/Member of another Bidder;

c) a constituent/Member of such Bidder is also a constituent /Member of

another Bidder; or

d) such Bidder has the same legal representative for purposes of this Bid

as any other Bidder; or

e) such Bidder or its constituent/Member has provided or is providing

directly or indirectly services on the same Project(s) in detailed design

and tender planning such as FLS, geotechnical studies, soil testing,

design/drawing, BOQ etc.; conversely the Consultant shall be

disqualified for providing above services on the Project(s); or

f) such Bidder or its constituent/Member has provided or is providing

directly or indirectly any form of services to the Contractor(s),

conversely the Consultant shall be disqualified for providing above

services to the Contractor(s); or

g) a firm which has been engaged by IRSDC or the Authority to provide

goods or works for a project will be disqualified from providing

consulting services for the same project; conversely, a firm hired to

provide consulting services for the preparation of implementation of a

project, and its constituent/Members, will be disqualified from

subsequently providing goods or works or services related to the same

project; or

h) the Bidder or its constituent/Member and the Contractor(s) or its

constituent/Member have common controlling shareholders or other

ownership interest; provided that this disqualification shall not apply

in cases where the direct or indirect shareholding of a Bidder or its

constituent/Member (or any shareholder thereof having a

shareholding of more than 5% (five percent) of the paid up and

subscribed share capital of the Bidder or its constituent/Member, as

the case may be) in the Contractor(s) or its constituent/Member is less



than 5% (five percent) of the paid up and subscribed share capital of

such Contractor(s) or its constituent/Member; provided further that

this disqualification shall not apply to a bank, insurance company,

pension fund, mutual fund or any financial institution that is included

under the FEMA (notification No. FEMA.131/2005-RB dated 17th

March, 2005), provided further that its direct or indirect shareholding

doesn’t exceed 26% of the paid up and subscribed share capital of the

Bidder or its constituent/Member, as the case may be (for avoidance of

doubt the indirect shareholding shall be reckoned by multiplying the

percentage shareholding in each successive layer).

2.2.8 DELETED

2.2.9 While submitting a Proposal online, the Bidder should attach clearly

marked and referenced continuation sheets in the event that the space

provided in the specified forms is insufficient. Alternatively, Bidders

may format the specified forms making due provision for incorporation

of the requested information.

2.2.10 A Bidder who is under a declaration of ineligibility by the Authority or

IRSDC in terms of Clause 2.2.6, on the BDD or thereafter, shall be

disqualified. IRSDC maintains a list of Firms and Individuals that have

been debarred/blacklisted, and are not eligible to participate in tenders

and the list is regularly updated.

2.2.11 Serving Government employees are not permitted to undertake any

assignment except when the Consultant or any of its Members is a Public

Sector Unit (PSU) and such employees being on deputation to the PSU

are deployed by them to undertake an assignment in the Services. In case

of retired Government employees, they should be proposed by the

Bidder only after the mandatory period for re-employment in related area

of work has been completed by the employee. If a retired Government

employee is proposed to be engaged in the Consultancy, such Employees

shall declare that:

i. they superannuated from the Government in the normal process;

ii. they were not removed or dismissed from Government service;

iii. they are not undergoing any D&AR action; and

iv. they are not undergoing any court cases or prosecution cases.

2.3 Cost of preparing the Bid

The Bidders shall be responsible for all of the costs associated with the preparation

of their Bid and their participation in the Selection Process. The Authority will not

be responsible or in any way liable for such costs, regardless of the conduct or

outcome of the Selection Process.



2.4 Site Visit and Verification of Information

2.4.1 Bidders are encouraged to submit their respective Bids after visiting the

Project site and ascertaining for themselves the site conditions, traffic,

location, surroundings, climate, access to the site, availability of

drawings and other data with the IRSDC / Authority, applicable laws and

regulations or any other matter considered relevant by them.

2.4.2 IRSDC shall not be liable for any omission, mistake or error on the part

of the Bidder in respect of any of the above or on account of any matter

or thing arising out of or concerning or relating to RFP Document or the

Selection Process, including any error or mistake therein or in any

information or data given by IRSDC.

2.5 Acknowledgement by Bidder

It shall be deemed that by submitting the Bid, the Bidder has:

a) made a complete and careful examination of the RFP Document;

b) received all relevant information requested from the Authority;

c) acknowledged and accepted the risk of inadequacy, error or mistake in the

information provided in the RFP Document or furnished by or on behalf of

IRSDC or relating to any of the matters referred to in Clause 2.4 above;

d) satisfied itself about all matters, things and information including matters

referred to in Clause 2.4 hereinabove necessary and required for submitting

an informed Tender and performance of all of its obligations thereunder;

e) acknowledged and agreed that inadequacy, lack of completeness or

incorrectness of information provided in the RFP Document or ignorance of

any of the matters referred to in Clause 2.4 hereinabove shall not form a basis

for any claim for compensation, damages, extension of time for performance

of its obligations, loss of profits etc. from the Authority, or a ground for

termination of the Contract;

f) acknowledged that it does not have a Conflict of Interest; and

g) agreed to be bound by the undertaking provided by it under and in terms

hereof.

2.6 Right to Reject Offers

2.6.1 Notwithstanding anything contained in this RFP Document, IRSDC

reserves the right to accept, or reject any or all Bid(s) and to annul the

Selection Process, at any time without any liability or any obligation for

such acceptance, rejection or annulment, and without assigning any

reasons thereof.

2.6.2 the Authority reserves the right to reject any Bid if:

a) at any time, a material misrepresentation is made or uncovered, or



b) the Bidder does not provide, within the time specified by IRSDC, the

supplemental information sought by IRSDC for evaluation of the Bid.

Such misrepresentation/ improper response may lead to the disqualification of the

Bidder. If such disqualification / rejection occurs after the Bids have been opened

and the highest ranking Bidder gets disqualified / rejected, then IRSDC reserves the

right to:

a) consider the next best Tenderer, or

b) take any other measure as may be deemed fit in the sole discretion of the

Authority, including annulment of the Selection Process.

B. Documents

2.7 Contents of the RFP Document

2.7.1 This RFP Document comprises following and will additionally include

any Addendum/ Amendment issued in accordance with Clause 2.9:

a) Volume – I : Request for Proposal (Introduction, Instruction to Bidders, Bid

Proposal Evaluation Criteria, Proposal Submission Forms, and Terms of

Reference.)

b) Volume – II : Form of Contract

c) Volume – III : Project Information Memorandum (For reference only)

2.8 Clarification on RFP Document

2.8.1 Any queries or request for additional information concerning this RFP

shall be submitted in writing or by fax or e-mail to the officer designated

in Clause 2.8.3. The envelopes shall clearly bear the following

identification:

"Queries/Request for Additional Information concerning RFP for Appointment of

Programme Management Consultant - IRSDC"

IRSDC shall endeavour to respond to the queries within 7 (seven) days after the Pre-

bid Meeting to be held on the date specified in Clause 1.3 at the address

mentioned in clause 2.31, but not later than 7 days prior to the Bid Due Date. The

responses will be sent by fax or e-mail. IRSDC will post the reply to all such queries

on the Official Website and copies thereof will also be circulated to all Bidders who

have purchased the RFP Document without identifying the source of queries.

2.8.2 IRSDC reserves the right not to respond to any questions or provide any

clarifications, in its sole discretion, and nothing in this clause shall be

taken or read as compelling or requiring IRSDC to respond to any

question or to provide any clarification.



2.8.3 In case of any clarification, the person to be contacted is as under

: Address:

The Managing Director & Chief Executive Officer

Indian Railway Stations Development Corporation Limited

(IRSDC),

4th Floor, Palika Bhawan,

Sector 13, R.K. Puram, New Delhi-110066.

Tel No. :+91-11-24672718

Fax No :+91-11-24672720

Email Address:[email protected]

2.9 Amendment of RFP Document

2.9.1 At any time prior to the deadline for submission of Bid, IRSDC may, for

any reason, whether at its own initiative or in response to clarifications

requested by a Bidder, modify the RFP Document by the issuance of

Addendum/ Amendment.

2.9.2 All such amendments will be notified in writing through fax or e-mail to

all Bidders who have purchased the RFP Document. The amendments

will also be posted on the Official Website along with the revised RFP

Document containing the amendments and will be binding on all

Bidders.

2.9.3 In order to afford the Bidders a reasonable time for taking an amendment

into account, or for any other reason, the Authority may, in its sole

discretion, extend the Bid Due Date.

C. Preparation and Submission of Bids

2.10 Language

2.10.1 The Bid with all accompanying documents (the “Documents”) and all

communications in relation to or concerning the Selection Process shall

be in English Language and strictly on the forms provided in this RFP

Document. No supporting document or printed literature shall be

submitted with the Bid unless specifically asked for and in case any of

these documents is in another language, it must be accompanied by an

accurate translation of the relevant passages in English, in which case,

for all purposes of interpretation of the Bid, the translation in English

shall prevail. However, Bidders from countries that have signed the

Hague Legislation Convention 1961 need not get their documents

mailto:[email protected]



legalized by Indian embassy if it carries a conforming Appostille

certificate.

2.11 Format and Signing of Bid

2.11.1 The Bidder shall provide all the information sought under this RFP

Document. IRSDC would evaluate only those Bids that are received in

the specified forms and complete in all respects.

2.11.2 The Bids must be properly signed as detailed below:

a) by the proprietor, in case of a proprietary firm;

b) by the partner holding the Power of Attorney, in case of a partnership firm;

c) by a duly authorised person holding the Power of Attorney (the “Authorised

Signatory”), in case of a Limited Company or a corporation.

A copy of the Power of Attorney certified under the hands of a partner or director of

the Bidder or a notary public on the specified form shall accompany the Bid.

2.11.3 Bidders should note the Bid Due Date, as specified in Clause 1.3, for

submission of Bids. Bidders are reminded that evaluation will be carried

out only on the basis of Documents received by the closing time of Bid

Due Date as specified in Clause 1.3. Bidders will ordinarily not be asked

to provide additional material information or documents subsequent to

the date of submission, and unsolicited material if submitted will be

rejected.

2.12 Technical Proposal

2.12.1 Bidders shall submit the Technical Proposal in the formats at Section 4

(the “Technical Proposal”).

2.12.2 While submitting the Technical Proposal, the Bidder shall, in particular,

ensure that:

a) CVs of all Professional Personnel have been submitted;

b) Key Personnel have been proposed only if they meet the Conditions of

Eligibility laid down in the RFP Document;

c) no alternative Bid for any Key Personnel is being made and only one CV for

each position has been furnished;

d) the CVs have been recently signed in blue ink by the respective Personnel and

countersigned by the Authorised Signatory of the Tenderer;

e) the CVs shall contain an undertaking from the respective Key Personnel about

his/her availability for the duration specified in the RFP Document; and

f) Professional Personnel proposed have good working knowledge of English

language.



2.12.3 Failure to comply with the requirements spelt out in this Clause 2.12

shall make the Bid liable to be rejected.

2.12.4 If an individual Key Personnel makes an averment regarding his

qualification, experience or other particulars and it turns out to be false,

or his commitment regarding availability for the Project is not fulfilled at

any stage after signing of the Contract, he shall be debarred for any

future assignment of IRSDC and the Authority. The award of this

Consultancy to the Bidder shall also be liable to cancellation in such an

event.

2.12.5 The Technical Proposal shall not include any financial information.

2.12.6 The Bidder shall propose a consultancy team (the “Consultancy Team”)

for the implementation of this Consultancy. The Consultancy Team shall

be composed of Key Personnel, experts and specialists in their respective

areas of expertise and Support Technical Staff as specified in Clause 6.5

(collectively the “Professional Personnel”).

2.12.7 The Selected Bidder shall neither be allowed to sub-let any part of the

Services to any sub-consultant nor any member of the Consultancy Team

be allowed to be replaced with any sub-consultant, other than those

proposed in the Bidder’s Technical Proposal.

2.12.8 IRSDC reserves the right to verify all statements, information and

documents, submitted by the Bidder in response to the RFP Document.

Failure of IRSDC to undertake such verification shall not relieve the

Bidder of its obligations or liabilities hereunder nor will it affect any

rights of IRSDC thereunder.

2.12.9 In case it is found during the evaluation or at any time before signing of

the Contract or after its execution and during the period of subsistence

thereof, that one or more of the eligibility conditions have not been met

by the Bidder or the Bidder has made material misrepresentation or has

given any materially incorrect or false information, the Bidder shall be

disqualified forthwith if not yet appointed as the Consultant either by

issue of the LOA or entering into of the Contract, and if the Bidder has

already been issued the LOA or has entered into the Contract, as the case

may be, the same shall, notwithstanding anything to the contrary

contained therein or in this RFP Document, be liable to be terminated, by

a communication in writing, without IRSDC being liable in any manner

whatsoever to the Bidder or Consultant, as the case may be. In such an

event IRSDC shall forfeit and appropriate the EMD, Security deposit and

encash the Performance Guarantee in full, without prejudice to any other

right or remedy that may be available to the Authority.



2.12.10This submission is as a token of acknowledgement and agreement by the

Tenderer of all the terms and conditions of the Tender Document

together with the contents of Schedules and Appendices.

2.13 Financial Proposal

2.13.1 The Financial Proposal shall be submitted in the format at Section 5 (the

“Financial Proposal”) clearly indicating the total cost of the Consultancy

in both figures and words, in Indian Rupees, and signed by the Bidder’s

Authorised Signatory. In the event of any difference between figures and

words, the amount indicated in words shall be taken into account. In the

event of a difference between the arithmetic total and the total shown in

the Financial Proposal, the lower of the two shall be taken into account.

2.13.2 While submitting the Financial Proposal, the Bidder shall ensure the

following:

a) All the costs associated with the assignment, except for the equipment and

services, if any, to be provided to the Consultant by IRSDC either directly or

through a Contractor, shall be included in the Financial Proposal. These shall

normally cover remuneration for all Personnel, accommodation, equipment,

printing of documents, transport, office consumables etc. The total amount

indicated in the Financial Proposal shall be without any condition attached or

subject to any assumption, and shall be final and binding. In case any

assumption or condition is indicated in the Financial Proposal, it shall be

considered non-responsive and liable to be rejected.

b) The Financial Proposal shall take into account all expenses and tax liabilities

c) Costs (including break down of costs) shall be expressed in INR.

d) Facilities to be provided by IRSDC shall be as specified at Clause 6.6

2.14 Submission of Bid

2.14.1 The Bidder shall submit the Bid online in form and manner described in

this RFP including Section 1.4 with all pages numbered serially and by

giving an index of submissions. Each page of the submission shall be

signed by the Authorized Signatory of the Tenderer.

2.14.2 The Bidders must ensure that the original Power of Attorney in hard

copy and Demand Draft for EMD (or a copy of confirmation of online

transfer of EMD, as the case may be) are submitted before BDD in a

sealed envelope marked “EMD and Power of Attorney for Technical

Proposal – PMC for IRSDC” addressed to Managing Director & CEO,

IRSDC, at 4th Floor, Palika Bhawan, Sector XIII, R.K. Puram, New

Delhi – 110 066.



2.14.3 The completed Bid must be submitted online on or before the specified

time on BDD. Bids submitted by fax, telex, telegram or e-mail shall not

be entertained.

2.14.4 The Bid shall be made in the Forms specified in this RFP Document.

Any attachment to such Forms must be provided on separate sheets of

paper and only information that is directly relevant should be provided.

This may include photocopies of the relevant pages of printed

documents, experience certificates etc. No separate documents like

printed annual statements, company brochures, copy of contracts etc.

will be entertained.

2.14.5 The rates quoted shall be firm, except as specified in the Contract,

throughout the period of performance of the assignment up to and

including acceptance of the Completion Report by IRSDC and discharge

of all obligations of the Consultant under the Contract.

2.15 Bid Due Date (BDD)

2.15.1 Bid should be submitted before the Bid Due Date specified at Clause 1.3

in the manner and form as detailed in this RFP Document.

2.15.2 IRSDC, in sole discretion, extend the Bid Due Date by issuing an

Addendum/Amendment in accordance with Clause 2.9 uniformly for all

Bidders.

2.16 Late Bids

Bids received by IRSDC after the specified time on Bid Due Date shall not be

eligible for consideration and shall be summarily rejected.

2.17 Modifications / Substitution & withdrawal of Tenders

2.17.1 A Bidder may, only in exceptional circumstances, modify, substitute, or

withdraw its Bid after submission, provided that written notice of the

modification, substitution, or withdrawal is received by IRSDC prior to

Bid Due Date. No Bid shall be modified, substituted, or withdrawn by

the Bidder on or after the Bid Due Date.

2.17.2 The modification, substitution, or withdrawal notice shall be submitted

online in accordance with Clause 1.14.11.

2.18 Earnest Money Deposit (EMD)

2.18.1 The Bidder shall furnish as part of its Proposal, EMD of Rs.2,00,000

(Rupees Two Lakh Only) through NEFT or RTGS only in IRSDC’s

bank account no.: 040802000002256, RTGS/IFSC code: IOBA0000408

at Indian Overseas Bank, R. K. Puram Branch, New Delhi in favour of

“Indian Railway Stations Development Corporation” payable at New



Delhi/Project HQ. It is mandatory for bidders to provide their Banker's

details (Name of Bank & Branch) along with their own bank details

(Account No., Name of Account Holder, NEFT/RTGS details).

2.18.2 Any Bid not accompanied by the EMD shall be summarily rejected by

IRSDC as non-responsive.

2.18.3 IRSDC shall not pay any interest on the EMD.

2.18.4 The Bidder, by submitting its Bid pursuant to this RFP Document, shall

be deemed to have acknowledged that without prejudice to IRSDC’s any

other right or remedy hereunder or in law or otherwise, the EMD shall be

forfeited and appropriated in full by IRSDC under the following

conditions:

a) If a Bidder engages in a corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice as specified in Clause

2.30 of this RFP Document;

b) If a Bidder withdraws its Bid during the period of its validity as specified in

this RFP Document and as extended by the Bidder from time to time;

c) In the case of the Selected Bidder, if the Bidder fails to reconfirm its

commitments during negotiation as required vide Clause 2.23;

d) In the case of a Selected Bidder, if the Bidder fails to sign the Contract or

commence the assignment as specified in Clause 2.27 and 2.28 respectively;

or

e) If the Bidder is found to have a Conflict of Interest as specified in Clause

2.2.8.

2.18.5 The Consultant shall deposit a performance guarantee/ security (the

“Performance Guarantee”) for an amount not less than 5% of the

Contract Value in the form of a Bank Guarantee in the Format at

Annexure-7 of Form of Contract prior to or at the time of execution of

the Contract. Performance Guarantee shall be returned after the expiry of

2 months from the date of completion of the work. The EMD shall be

returned after the commencement of work.

2.18.6 EMD of the unsuccessful Bidders, if otherwise not forfeited by IRSDC

in terms of the Clause 2.18.4, will be returned to respective Bidder, after

signing Contract with the successful Bidder.



D. Evaluation Process

2.19 Opening and Evaluation of Tenders

2.19.1 IRSDC shall open the Bids at the specified time on the Bid Due Date

soon after the closing time of the Bid submission and in the presence of

the Bidders who choose to attend the online E-tendering process

physically. Only the “Technical Proposal” shall be opened online. The

“Financial Proposal” shall be opened online at a later date.

2.19.2 Bids for which a notice of withdrawal has been submitted in accordance

with Clause 2.17 shall not be opened.

2.19.3 IRSDC shall examine the Bids in the sequence specified hereunder.

IRSDC shall first examine the Bids for responsiveness in terms of Clause

2.21. Only the Bids found to be responsive, will be examined further for

completeness and adequacy of all legal documents submitted as part of

the Bid. Only the Bids that pass this stage of examination will be

examined further for Technical Capacity and Financial Capacity as

specified at Clause 2.2.2. Thereafter other Eligibility requirements such

as Conflict of Interest etc shall be checked for compliance. Bidders not

qualifying at any of the stages specified above shall be rejected at that

stage itself. IRSDC will subsequently carry out evaluation of the

Technical Proposals and the Financial Proposals, in that order, in

accordance with the provisions set out in Section 3.

2.19.4 After the evaluation of the Technical Proposals, IRSDC shall short list

the Bidders in terms of Clause 3.2 for opening of their Financial

Proposals. Date, time and venue will be notified to all Bidders for

announcing the result of Technical evaluation and opening of Financial

Proposals. The opening of Financial Proposals shall be done online in

presence of the respective representatives of Bidders who choose to be

physically present. IRSDC will not entertain any query or clarification

from Bidders who fail to qualify at any stage of the Selection Process.

The evaluation of Financial Proposals and Final Selection of the Bidders

would be carried out in terms of Clauses 3.3 and 3.4.

2.19.5 Bidders are advised that selection of Bidders will be entirely at the

discretion of IRSDC. Bidders will be deemed to have understood and

agreed that no explanation or justification on any aspect of the Selection

Process or the selection will be given.

2.19.6 Any information contained in the RFP Document shall not in anyway be construed

as binding on IRSDC, its agents, successors or assigns, but shall be binding against

the Bidder if the Consultancy work is subsequently awarded to that Bidder under

the Selection Process on the basis of such information.



2.19.7 IRSDC reserves the right not to proceed with the Selection Process at

any time without notice or liability and to reject any Bid without

assigning any reasons.

2.20 Confidentiality

Information relating to the examination, clarification, evaluation, and

recommendation for the selection of Bidders shall not be disclosed to any

person who is not officially concerned with the process or is not a retained

professional adviser advising IRSDC in relation to or matters arising out of, or

concerning the Selection Process. IRSDC will treat all information, submitted as

part of the Bid, in confidence and will require all those who have access to such

material to treat the same in confidence. IRSDC may not divulge any such

information unless it is directed to do so by any statutory entity that has the

power under law to require its disclosure or is to enforce or assert any right or

privilege of the statutory entity and/or IRSDC.

2.21 Tests of Responsiveness

2.21.1 As the first stage of evaluation process, IRSDC shall determine whether

each Bid is responsive to the requirements of the RFP Document. A Bid

shall be considered responsive only if:

a) it is received as per Form- TECH 1 (Section 3) and Form – FIN – 1 (Section

4);

b) it is received on or before the Bid Submission Time and Date including any

extension thereof pursuant to Clause 2.15;

c) it is accompanied by the EMD as specified in Clause 2.18.

d) it is submitted online as specified in Clause 1.4;

e) it is accompanied by the Power of Attorney as specified in Clause 2.2.5 with

clear evidence of authority for the person(s) executing the Power of Attorney;

f) It is accompanied by Statutory Auditor’s Certificate as specified in Clause

2.2.4;

g) it contains all the information as requested in formats specified in this RFP

Document; and

h) it does not contain any condition or qualification.

i) It does not contain any information pertaining to Financial Proposal.

2.21.2 IRSDC reserves the right to reject any Bid which is non-responsive and

no request for alteration, modification, substitution or withdrawal shall

be entertained by the IRSDC in respect of such Bid.



2.22 Clarification on Bids

2.22.1 To facilitate evaluation of Bids, IRSDC may, at its sole discretion, seek

clarifications from any Bidder regarding its Bid. Such clarification(s)

shall be provided within the time specified by IRSDC for this purpose.

Any request for clarification(s) and all clarification(s) in response thereto

shall be in writing.

2.22.2 If a Bidder does not provide clarifications sought under Sub-Clause

2.22.1 above within the specified time, its Bid shall be liable to be

rejected. In case the Bidder is not rejected, IRSDC may proceed to

evaluate the Bid by construing the particulars requiring clarification to

the best of its understanding, and the Bidder shall be barred from

subsequently questioning such interpretation of IRSDC.

E. Appointment of Consultant

2.23 Negotiations

The first ranked Bidder (the “Selected Bidder”) may, if necessary, be invited for

negotiations. The negotiations shall be either for reducing the price of the Bid, or

for re-confirming the obligations of the Consultant, and discussing the

deployment of Key Personnel, proposed methodology and work plan. The

Authority will also examine the CVs of all Other Professional Personnel and those

not found suitable shall have to be replaced by the Bidder to the satisfaction of

IRSDC. If the negotiation with the Selected Bidder fails, the Bid shall be cancelled

and the IRSDC will re-invite Bids if required.

2.24 Substitution of Key Personnel

DELETED

2.25 Indemnity

The Consultant shall, subject to the provisions of the Contract, indemnify the

Authority for any direct loss or damage that is caused due to any deficiency in

services. It shall take professional insurance for the amount specified in the Contract

towards this end. This shall be over and above the Performance Guarantee specified

therein.

2.26 Award of Consultancy

After selection, a Letter of Acceptance (the “LOA”) shall be issued, in duplicate, by

IRSDC to the selected Bidder and the Selected Bidder shall, within 7 (seven) days of

the receipt of the LOA, sign and return the duplicate copy of the LOA in

acknowledgement thereof. In the event the duplicate copy of the LOA duly signed



by the Selected Bidder is not received by the stipulated date, IRSDC may, unless it

consents to extension of time for submission thereof, forfeit and appropriate the

EMD of such Bidder in full on account of failure of the Selected Bidder to

acknowledge the LOA, and cancel the LOA.

2.27 Execution of Contract

After acknowledgement of the LOA as aforesaid by the Selected Bidder, it shall

execute the Contract within the period specified in the LOA, subject to such date not

being earlier than one week after the date of issue of LOA. The Selected Bidder shall

not be entitled to seek any deviation in the Contract.

2.28 Commencement of Assignment

The Consultant shall commence the Services at the Project site within the

period specified in LOA or such other date to be specified by IRSDC through a

notice to proceed (the “Notice to Proceed” or “NTP”) subject to such date not

being earlier than one week after the date of issue of the LOA. If the Consultant

fails to either execute the Contract as specified in Clause 2.27 or commence the

assignment as specified herein, IRSDC may cancel the LOA or terminate the

contract, as the case may be. In such an event, the EMD, and Performance Guarantee

of the Selected Bidder shall be forfeited/ encashed and appropriated in full. Besides

any other penal action as deemed fit by IRSDC will also be initiated.

2.29 Proprietary Data

All documents and other information provided by IRSDC or submitted by a Bidder

to IRSDC shall remain or become the property of IRSDC. Bidders and the

Consultant, as the case may be, are to treat all information as strictly confidential.

IRSDC will not return any Bid or any information related thereto. All information

collected, analysed, processed or in whatever manner, provided by the consultant to

IRSDC in relation to the Consultancy shall remain or become the property of

IRSDC.

2.30 Fraud and Corrupt Practices

2.30.1 The Bidders and their respective officers, employees, agents and advisers

shall observe the highest standard of ethics during the Selection Process.

Notwithstanding anything to the contrary contained in this RFP

Document, IRSDC shall reject a Bid without being liable in any manner

whatsoever to the Bidder, if it determines that the Bidder has, directly or

indirectly or through an agent, engaged in corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice in

the Selection Process. In such an event, IRSDC shall, without prejudice

to its any other rights or remedies, forfeit and appropriate the EMD, as

the case may be, as mutually agreed genuine pre-estimated compensation



and damages payable to IRSDC for, inter alia, time, cost and effort of

IRSDC, in regard to the Bid Document, including consideration and

evaluation of such Bidder’s Bid.

2.30.2 Without prejudice to the rights of IRSDC under Clause 2.29.1

hereinabove and the rights and remedies which IRSDC may have under

the LOA or the Contract, if an Bidder or Consultant, as the case may be,

is found by IRSDC to have directly or indirectly or through an agent,

engaged or indulged in any corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice during the Selection

Process, or after the issue of the LOA or the execution of the Contract,

such Bidder or Consultant shall not be eligible to participate in any

tender invited by IRSDC during a period of 2 (two) years from the date

such Bidder or Consultant, as the case may be, is found by IRSDC to

have directly or through an agent, engaged or indulged in any corrupt

practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practices, as the case may be.

2.30.3 For the purposes of this Clause, the following terms shall have the

meaning hereinafter respectively assigned to them:

a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting,

directly or indirectly, of anything of value to influence the action of any

person connected with the Selection Process (for avoidance of doubt, offering

of employment to or employing or engaging in any manner whatsoever,

directly or indirectly, any official of IRSDC who is or has been associated in

any manner, directly or indirectly with the Selection Process or the LOA or

has dealt with matters concerning the Contract or arising therefrom, before or

after the execution thereof, at any time prior to the expiry of one year from

the date such official resigns or retires from or otherwise ceases to be in the

service of IRSDC, shall be deemed to constitute influencing the actions of a

person connected with the Selection Process; or (ii) engaging in any manner

whatsoever, whether during the Selection Process or after the issue of the

LOA or after the execution of the Contract, as the case may be, any person in

respect of any matter relating to the Project(s) or the LOA or the Contract,

who at any time has been or is a Developer or design consultant of IRSDC in

relation to any matter concerning the Project(s);

b) “fraudulent practice” means a misrepresentation or omission of facts or

disclosure of incomplete facts, in order to influence the Selection Process;

c) “coercive practice” means impairing or harming or threatening to impair or

harm, directly or indirectly, any persons or property to influence any person’s

participation or action in the Selection Process;

d) “undesirable practice” means (i) establishing contact with any person

connected with or employed or engaged by IRSDC with the objective of



canvassing, lobbying or in any manner influencing or attempting to influence

the Selection Process; or (ii) having a Conflict of Interest; and

e) “restrictive practice” means forming a cartel or arriving at any understanding

or arrangement among Bidders with the objective of restricting or

manipulating a full and fair competition in the Selection Process.

2.31 Pre-Bid Conference

2.31.1 Pre-Bid Conference of the Bidders shall be convened at the designated

date, time and place as mentioned below. Only those Bidders who have

purchased the RFP Document shall be allowed to participate in the Pre-

Bid Conference. A maximum of two representatives of each Bidder shall

be allowed to participate on production of an authority letter from the

Bidder.

Date 29.05.2017, Time : 11:00 Hours

Venue Address:

Conference Hall, Mahatma Mandir Convention Centre Sector 13 C Gandhinagar, Gujarat-382017

The pre-bid meeting shall be followed by a Site visit.

2.31.2 During the course of Pre-Bid Conference, the Bidders will be free to

seek clarifications and make suggestions for consideration of IRSDC.

IRSDC shall endeavour to provide clarifications and such further

information as it may, in its sole discretion, consider appropriate for

facilitating a fair, transparent and competitive Selection Process.

2.32 Miscellaneous

2.32.1 The Selection Process shall be governed by and construed in accordance

with the laws of India, and the Courts at New Delhi shall have exclusive

jurisdiction over all disputes arising under, pursuant to and/or in

connection with the Selection Process or the Contract.

2.32.2 IRSDC, in its sole discretion and without incurring any obligation or

liability, reserves the right, at any time, to:

a) suspend and/or cancel the Selection Process and/or amend and/or supplement

the Selection Process or modify the dates or other terms and conditions

relating thereto;

b) consult with any Bidder in order to receive clarification or further

information;



c) retain any information and/or evidence submitted to IRSDC by, on behalf of

and/or in relation to any Bidder; and/or

d) independently verify, disqualify, reject and/or accept any and all submissions

or other information and/or evidence submitted by or on behalf of any Bidder.

2.32.3 It shall be deemed that by submitting the Bid, the Bidder agrees and

releases IRSDC, its employees, agents and advisers, irrevocably,

unconditionally, fully and finally from any and all liability for claims,

losses, damages, costs, expenses or liabilities in any way related to or

arising from the exercise of any rights and/or performance of any

obligations hereunder, pursuant hereto and/or in connection herewith and

waives any and all rights and/or claims it may have in this respect,

whether actual or contingent, whether present or future.



3 Criteria for Evaluation of Proposals

3.1 Evaluation of Technical Proposals

3.1.1 Only those Bidders whose Bids are found responsive in terms of Clause

2.21 and who meet the eligibility criteria specified in Clause 2.2

determined in the sequence specified in Clause 2.19.3 shall qualify for

evaluation under this Section 3. Bids not meeting with the requirements

at any stage as specified in Clause 2.19.3 shall be rejected. Bidders will

be evaluated on the basis of Bidder’s experience, its understanding of

TOR, proposed methodology and Work Plan, and the experience of Key

Personnel. Only those Bidders whose Technical Proposals score 70

points or more out of 100 shall qualify for further consideration, and

shall be ranked from highest to the lowest on the basis of their technical

score (ST).

3.1.2 The scoring criteria to be used for evaluation shall be as follows.

3.1.3 Evaluation of Bidder’s Experience

Experience of the bidders will be evaluated considering the experience of providing

services relevant to the present assignment on Programmes comparable to IRSDC’s

Programme for GARUD.

The programme involves redevelopment of Gandhinagar Capital Railway Station,

and development of a 300-room 5 star hotel including some upgradation and

No Parameter Maximum Score Evaluation Criteria

1 Relevant experience of the

firm

15 Please refer to Clause 3.1.3

2 Qualification and Experience

of Proposed Key Staff

(Total 60 Marks)

Please refer to Clause 3.1.4

Programme Manager 25

Programme Controls Manager 10

Procurement/ Contracts

Manager

10

Engineering Manager 7.5

Senior Construction Manager

7.5

3 Quality of proposed technical

approach, methodology, and

Work Plan

25 Please refer to Clause 3.1.5

TOTAL 100



improvement of Mahatma Mandir Convention Centre & Helipad Exhibition

Ground. As such programmes / development projects of similar size (capital cost,

excluding land value, of Rs. 300 Crore or more) covering the following are

considered relevant:

(a) Five Star Hotels, or

(b) public building facilities for transport projects (i.e. airports, railway stations,

Metro / LRT stations, bus depots / terminals on PPP, Multimodal Transport Hubs,

or

(c) Integrated townships, institutional / commercial buildings, convention centers,

sports stadium, hospitals, industrial townships, industrial complexes etc., provided

such projects involve provision of all integrated services like building information

management systems, interior design, finishing and furnishing, mechanical

ventilation, lighting, fire fighting, plumbing and drainage, fenestration, façade etc.

The Services required from the Consultant include overall Programme Management

with emphasis on the following elements:

i) Basic Engineering / Tender Stage Design Development, Bid Process

Management, and Engineering Reviews

ii) Construction Supervision

iii) Project Management including project schedule and cost control, EVM analysis,

change management, schedule and cost trend analysis & reporting, and contract

management.

The evaluation of the Bidder’s experience is, therefore, based on assessment of the

coverage of relevant Projects and Services defined above, and relevant Services

provided by the bidders as demonstrated by the “Eligible Contracts” submitted by

them.

The overall score of 15 marks has been divided as follows:

No Parameter Marks Awarded

1 Coverage of Relevant Projects among the Eligible Contracts presented by the Bidder

(A) Five Star Hotels

3

(B) Public building facilities for transport project (i.e. railway stations, Metro / LRT stations, airports, bus

depots / terminals on PPP, multimodal transport hubs)

3

(C) Institutional / Commercial Buildings etc as per para 3.1.3 (c) above 1.5

2 Coverage of relevant SERVICES among the Eligible Contracts presented by the Bidder.

(A) Basic Engineering / Tender Stage Design Development, Bid Process Management, and

Engineering Reviews.

3

(B) Construction Supervision. 1.5

(C) Project Management including project schedule and cost control, EVM analysis, change

management, schedule and cost trend analysis & reporting, and contract management.

3

TOTAL 15



3.1.4 Evaluation of Key Staff

Evaluation of key staff is based on (a) the strength of their experience in roles

similar to the proposed role on the team, on relevant projects, and (b) quality of

interaction to be assessed at the time of Bidder’s presentation during the evaluation

process.

For each key person, 80% of marks allotted for strength of relevant experience and

20% marks are allotted for quality of interaction. Accordingly, following evaluation

matrix will be used.

No Parameter Maximum Score Allotted for the Parameter

Programme Manager

Programme Controls Manager

Procurement/ Contracts Manager

Engineering Manager

Senior Construction

Manager

Marks will be awarded against each of the above two parameters 1(A) and 1(B) as

follows:

1(A)

• Experience of providing relevant services on two eligible contract – 50% of the

marks allotted for the parameter

• Experience of providing relevant services on three eligible contracts – 75% of

the marks allotted for the parameter

• Experience of providing relevant services on four or more eligible contracts –

100% of the marks allotted for the parameter

1(B)

Marks to be assessed based on evaluation of the interaction with the Key Staff

during presentation. The evaluation will not attempt to assess presentation or oratory

skills. The objective is assessment of the individual’s understanding of the present

project and its key challenges and their ability to meet those challenges.

3.1.5 Quality of proposed technical approach, methodology, and Work Plan

1 (A) Strength of relevant

experience

demonstrated by

Eligible Contracts on

which the proposed

staff has performed

services similar to

those proposed for

the present

Programme.

20 8 8 6 6

1 (B) Quality of Interaction

to be assessed during

Presentation.

5 2 2 1.5 1.5

1 Total Marks

25 10 10 7.5 7.5



Approach and methodology proposed by each bidder will be evaluated based on a

review of the Technical Proposal Documents and a presentation by the Bidder’s Key

Staff team. Bidders who qualify for evaluation of their Technical Proposals will be

invited to make a presentation to IRSDC. The Bidder’s proposed Key Staff team (as

listed in Form TECH – 7, Section 4) will make the presentation. It is mandatory that

all Key Staff members attend and participate in the presentation / interaction. The

presentations will be arranged on 14th or 15th June 2017. The exact date, time, and

venue of the Presentations will be announced later.

The objective is to assess (a) whether the Bidder has demonstrated a clear

understanding of the project and its key challenges, (b) whether the proposed

approach and methodology addresses the requirements of ToR, proposes realistic

execution strategies that reflect the collective strength of the firm’s credentials and

the expertise of the proposed Key Personnel, and (c) whether the proposed

deployment of Key Staff and Support Technical Staff is adequate for, and consistent

with, the proposed methodology and work plan.

Marks will be allotted as follows:

• Project Appreciation (5 marks)

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