request for proposal for 2014 summer bridge programs (sbps ... · pdf...

2014 Request for Proposals - Louisiana GEAR UP Summer Bridge Program

REQUEST FOR PROPOSAL

FOR

2014 SUMMER BRIDGE PROGRAMS (SBPs)

LA GEAR UP PROJECT 100A

March 11, 2014


REQUEST FOR PROPOSALS

FOR

2014 SUMMER BRIDGE PROGRAMS

PART I: ADMINISTRATIVE AND GENERAL INFORMATION

1.1 General

1.1.1 Background and Overview

In September 2002, the U.S. Department of Education (USDE) awarded a Gaining Early

Awareness and Readiness for Undergraduate Programs (GEAR UP) grant to the State of

Louisiana; in 2008, a new six year grant was awarded. The primary mission of the GEAR UP

program is to elevate the academic achievement of low-income students, and to increase the

number of students who are prepared to enroll and succeed in postsecondary education programs.

In 2009-2013, GEAR UP funded annual Summer Learning Camps (SLCs) and/or Summer

Transition Programs (STPs) that were available to all members of the LA GEAR UP student

cohort. Historically, these summer programs have been offered free of charge to these students,

including transportation, living expenses, meals, materials, and all other associated costs.

Eligible proposers are limited to public colleges and universities in the state of Louisiana.

For the summer of 2014, LA GEAR UP plans to convert SLCs and STPs to Summer Bridge

Programs (SBPs) for rising seniors and students who graduate in May 2014. The conversion to

SBPs is an effort to reduce the need for remediation, and facilitate increased postsecondary

success by helping students transition from skills needed in high school to those needed for the

rigors of postsecondary work.

1.1.2 Goals and Objectives

The goal of LA GEAR UP program is to offer continued accelerated focused learning

opportunities for the LA GEAR UP cohort. This Request For Proposals (RFP) provides

guidelines for the submission of proposals to conduct SBPs during the summer of 2014.

Proposals may emanate from any accredited public college or university including community

colleges. Selected contractors shall choose to conduct one or a combination of 3 SBP tracks: , 1)

4 to 8 week residential SBP, providing food, instruction and tutoring in an academic pre-bridge

program for rising seniors; 2) 6 to 8 week residential SBP, providing food, instruction and

tutoring in one or a combination of English 101 (English Composition I or equivalent for college

credit) and/or Math 101 (College Algebra or equivalent for college credit) for 2014 graduates;

and/or 3) 6 to 8 week residential SBP, providing food, instruction and tutoring in one or a

combination of Developmental English and/or Developmental Math for 2014 graduates.

All proposed SBPs shall demonstrate an alignment with ACT’s College Readiness Standards.

The inclusion of Louisiana Connect must be evident in any contracted program for rising seniors

and 2014 graduates. The objective is for each student to leave the SBP with the confidence and

skills needed to achieve academic success at the university level. Moreover, after completion of

the program, students should have an understanding and awareness of the expectations of

college, as well as the support offered by the institution.


Proposers are invited to recruit recently-graduated seniors from LA GEAR UP schools who have

applied to and been accepted at their respective university or college. Equally, proposals must be

broad enough in scope to encompass students who may attend other universities or colleges.

1.2 Glossary of Terms

1. Shall – The term “shall” denotes mandatory requirements per RS: 39:1556(24).

2. Must - The term “must” denotes mandatory requirements.

3. May - The term “may” denotes an advisory or permissible action.

4. Should - The term “should” denotes a desirable action.

5. Agency - Any department, commission, council, board, office, bureau, committee,

institution, agency, government, corporation, or other establishment of the executive branch of

this state authorized to participate in any subgrant agreement resulting from this solicitation.

6. State - The State of Louisiana.

7. Discussions - For the purposes of this RFP, a formal, structured means of conducting

written or oral communications/presentations with responsible Proposers who submit proposals

in response to this RFP.

8. Commission - The Louisiana Student Financial Assistance Commission

9. LOSFA - Louisiana Office of Student Financial Assistance

10. RFP - Request for Proposals

1.3 Schedule of Events Date Time (CST)

1. RFP Issued March 11, 2014 4:00 p.m.

2. Advertise RFP March 11, 2014 4:00 p.m.

3. Informational Meeting N/A

4. Deadline to Submit Questions About This RFP March 24, 2014 4:30 p.m.

5. Responses to Questions March 28, 2014 4:30 p.m.

6. Letter of Intent1 to submit a Proposal Due April 10, 2014 4:30 p.m.

7. Deadline for Receipt of Proposals and

Postmarked Cover Page with Original Signatures April 15, 2014 4:30 p.m.

8. Notification of Funding April 25, 2014

1 The Letter of Intent to submit a proposal is not required; however, a test account to Louisiana Connect will not

be provided under Section 2.1 if a Letter of Intent is not submitted by the deadline.


9. Contract Execution May 8, 2014

NOTE: LOSFA reserves the right to revise this schedule. All proposers will be

notified by email in the event of a revision.

1.3 Proposal Submittal

This RFP is available in electronic form at www.lagearup.com. It is available in PDF format or

in printed form by submitting a written request to LOSFA.

All proposals shall be received by Dr. Tireka Cobb no later than the date and time shown in

the Schedule of Events.

All LETTERS OF INTENT, QUESTIONS, AND PROPOSALS must be electronically

submitted in locked PDF format by email to the address below.

TO BE ELIGIBLE FOR CONSIDERATION, PROPOSALS MUST BE RECEIVED BY

EMAIL NO LATER THAN 4:30 P.M. April 15, 2014.

Submit Proposals To:

Dr. Tireka Cobb at [email protected]

A return e-mail will be sent to acknowledge receipt of proposals.

All proposals must be received by LOSFA no later than the date and time shown in the

Schedule of Events.

PROPOSALS RECEIVED AFTER THE DEADLINE WILL NOT BE CONSIDERED.

The proposer is solely responsible for the timely delivery of its proposal. Failure to meet the

proposal opening date and time shall result in rejection of the proposal.

1.4 Proposal Response Format

A. Cover Page. The cover letter should exhibit The Proposer’s understanding and

approach to the project. It should contain a summary of Proposer’s ability to perform

the services described in the RFP and confirm that Proposer is willing to perform

those services and enter into a subgrant agreement with LOSFA.

B. Table of Contents.

C. Project Abstract. Proposers shall submit a clear, concise description that includes

the proposed title of the SBP and content focus; institution(s) or programs(s)

involved; targeted grade levels; ACT and College Readiness activities for rising

seniors; as well as the number of four to eight week sessions with proposed dates,

number of students to be served each session, and contributing partners.

D. Narrative: The narrative section of the proposal must clearly define whether the SBP

is focused on rising seniors or 2014 graduates. For the SBPs that focus on tracks for

2014 graduates, the narrative must clearly describe the course, English Composition,

College Algebra, English Remedial, Math Remedial and/or what level of remediation

offered in the course.

http://www.lagearup.com/

mailto:[email protected]


The narrative must clearly describe: 1) the academic focus; 2) the program’s potential

to contribute to the goals and objectives of this RFP; 3) the overarching goals and

expected outcomes of the program; 4) the institutional capacity to support the project;

5) the proposed number of four to eight week sessions of the SBP, and 5) the students

to be served.

E. Budget and Budget Justification: The proposed budget should clearly support and

be aligned with the mission, goals and objectives of this RFP. It should be both

reasonable and cost effective, based upon the number of days of the SBP. A detailed,

organized project budget explanation must be submitted with the proposal. The

budget explanation should provide details regarding the basis on which calculations

were made including a per-participant cost, as well an indication as to what extent the

proposed project includes actual or in-kind matching funds.

1.5.2 Legibility/Clarity

Responses to the requirements of this RFP in the formats requested are desirable with all

questions answered in as much detail as practicable. The Proposer’s response is to demonstrate

an understanding of the requirements. Proposals prepared simply and economically, providing a

straightforward, concise description of the Proposer’s ability to meet the requirements of the RFP

is also desired. Each Proposer is solely responsible for the accuracy and completeness of its

proposal.

1.6 Confidential Information, Trade Secrets, and Proprietary Information

The designation of certain information as trade secrets and/or privileged or confidential

proprietary information shall only apply to the technical portion of the proposal. The cost

proposal will not be considered confidential under any circumstance. Any proposal copyrighted

or marked as confidential or proprietary in its entirety may be rejected without further

consideration or recourse.

For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La.

R.S. 44.1 et. seq.) will be in effect. Pursuant to this Act, all proceedings, records, Subgrant

agreements, and other public documents relating to this procurement shall be open to public

inspection. Proposers are reminded that while trade secrets and other proprietary information

they submit in conjunction with this procurement may not be subject to public disclosure,

protections must be claimed by the proposer at the time of submission of its Technical Proposal.

Proposers should refer to the Louisiana Public Records Act for further clarification.

The proposer must clearly designate the part of the proposal that contains a trade secret and/or

privileged or confidential proprietary information as “confidential” in order to claim protection,

if any, from disclosure. The proposer shall mark the cover sheet of the proposal with the

following legend, specifying the specific section(s) of his proposal sought to be restricted in

accordance with the conditions of the legend:

“The data contained in pages _____of the proposal have been submitted in confidence and

contain trade secrets and/or privileged or confidential information and such data shall only be

disclosed for evaluation purposes, provided that if a subgrant agreement is awarded to this

Proposer as a result of or in connection with the submission of this proposal, the State of

Louisiana shall have the right to use or disclose the data therein to the extent provided in the


subgrant agreement. This restriction does not limit the State of Louisiana’s right to use or

disclose data obtained from any source, including the proposer, without restrictions.”

Further, to protect such data, each page containing such data shall be specifically identified and

marked “CONFIDENTIAL”.

Proposers must be prepared to defend the reasons why the material should be held confidential.

If a competing proposer or other person seeks review or copies of another proposer's confidential

data, LOSFA will notify the owner of the asserted data of the request. If the owner of the

asserted data does not want the information disclosed, it must agree to indemnify LOSFA and

hold LOSFA harmless against all actions or court proceedings that may ensue (including

attorney's fees), which seek to order LOSFA to disclose the information. If the owner of the

asserted data refuses to indemnify and hold LOSFA harmless, LOSFA may disclose the

information.

LOSFA reserves the right to make any proposal, including proprietary information contained

therein, available to the Division of Administration, Office of Contractual Review personnel for

the purpose of gaining approval for any subgrant agreement which may result from this RFP.

LOSFA also reserves the right to provide a copy to organizations outside the state of Louisiana

for the sole purpose of evaluating the proposal. LOSFA shall require said individuals to protect

the confidentiality of any specifically identified proprietary information or privileged business

information obtained as a result of their participation in these evaluations.

If your proposal contains confidential information, you should also submit a redacted copy along

with your proposal. If you do not submit the redacted copy, you will be required to submit this

copy within 48 hours of notification from LOSFA. When submitting your redacted copy, you

should clearly identify the redacted copy as such, both in the email transmission of the copy and

in the document itself to avoid having this copy reviewed by an evaluation committee member.

The redacted copy should also state which sections or information has been removed.

1.7 Proposer Inquiry Period

All inquiries must be received by the close of business on the Inquiry Deadline date set forth in

Section 1.3 Schedule of Events of this RFP. Only those inquiries received by the established

deadline shall be considered by LOSFA. Inquiries received after the established deadline shall

not be entertained.

Inquiries concerning this solicitation may be delivered via e-mail to Dr. Tireka Cobb at

[email protected].

All proposers will be provided a copy of all written inquiries that are received by the deadline

and the answers thereto no later than one week after the deadline for receipt of inquiries.

1.8 Errors and Omissions in Proposal

LOSFA will not be liable for any error in the proposal. Proposer will not be allowed to alter

proposal documents after the deadline for proposal submission, except under the following

condition: LOSFA reserves the right to make corrections or clarifications due to patent errors

identified in proposals by LOSFA or by the Proposer. LOSFA, at its option, has the right to

request clarification or additional information from the Proposer.



1.9 Changes, Addenda, Withdrawals

LOSFA reserves the right to change the Schedule of Events or issue Addenda to the RFP at any

time. LOSFA also reserves the right to cancel or reissue the RFP.

If the proposer needs to submit changes or addenda, the changes shall be submitted in writing,

signed by an authorized representative of the proposer, cross-referenced clearly to the relevant

proposal section, prior to the proposal opening. Such shall meet all requirements for the

proposal.

1.10 Withdrawal of Proposal

A proposer may withdraw a proposal that has been submitted at any time up to the proposal

closing date and time. To accomplish this, a written request signed by the authorized

representative of the proposer must be submitted to Dr. Tireka Cobb at LAGEARUP.

[email protected].

1.11 Material in the RFP

Proposals shall be based only on the material contained in this RFP. The RFP includes official

responses to questions, addenda, and other material, which may be provided by LOSFA pursuant

to the RFP.

1.12 Waiver of Administrative Informalities

LOSFA reserves the right, at its sole discretion, to waive administrative informalities contained

in any proposal.

1.13 Proposal Rejection

Issuance of this RFP in no way constitutes a commitment by LOSFA to award a subgrant

agreement. LOSFA reserves the right to accept or reject any or all proposals submitted or to

cancel this RFP if it is in the best interests of LOSFA to do so.

1.14 Ownership of Proposal

All materials submitted in response to this request become the property of LOSFA. Selection or

rejection of a response does not affect this right. All proposals submitted will be retained by

LOSFA and not returned to proposers. Any copyrighted materials in the response are not

transferred to LOSFA.

1.15 Cost of Offer Preparation

LOSFA is not liable for any costs incurred by prospective Proposers prior to issuance of or

entering into a subgrant agreement. Costs associated with developing the proposal, preparing for

oral presentations, and any other expenses incurred by the Proposer in responding to the RFP are

entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by

LOSFA.

1.16 Non-negotiable Subgrant Agreement Terms

Non-negotiable subgrant agreement terms include but are not limited to taxes, assignment of

subgrant agreement, audit of records, EEOC and ADA compliance, record retention, content of

subgrant agreement/order of precedence, subgrant agreement changes, governing law, claims or

controversies, and termination based on contingency of appropriation of funds.




1.17 Taxes

Any taxes, other than state and local sales and use taxes from which LOSFA is exempt, shall be

assumed to be included within the Proposer’s cost.

1.18 Proposal Validity

All proposals shall be considered valid for acceptance until such time an award is made, unless

the Proposer provides for a different time period within its proposal response. LOSFA reserves

the right to reject a proposal if the Proposer’s acceptance period is unacceptable and the Proposer

is unwilling to extend the validity of its proposal.

1.19 Prime Subgrantee Responsibilities

The selected Proposer shall be required to assume responsibility for all items and services

offered in his proposal whether or not he produces or provides them. LOSFA shall consider the

selected Proposer to be the sole point of contact with regard to subgrant agreement matters,

including payment of any and all charges resulting from the subgrant agreement.

All subgrantees are encouraged to enter into partnerships with other entities in order to leverage

funds provided under a LA GEAR UP subgrant agreement. Subgrantee is responsible for the

performance of any entity with whom/which it partners for performance of the requirements of

any subgrant agreement entered as a result of this RFP.

1.20 Written or Oral Discussions/Presentations

Written or oral discussions may be conducted with Proposers who submit proposals determined

to be reasonably susceptible of being selected for award; however, LOSFA reserves the right to

enter into subgrant agreements without further discussion of the proposal submitted based on the

initial offers received.

Any commitments or representations made during these discussions, if conducted, may become

formally recorded in the final subgrant agreement.

Written or oral discussions/presentations for clarification may be conducted to enhance LOSFA's

understanding of any or all of the proposals submitted. Proposals may be accepted without such

discussions.

1.21 Acceptance of Proposal Content

The mandatory RFP requirements shall become obligations if a subgrant agreement ensues.

Failure of the Proposer to accept these obligations shall result in the rejection of the proposal.

1.22 Evaluation and Selection

All responses received as a result of this RFP are subject to evaluation by an Evaluation

Committee selected by LOSFA for the purpose of selecting the Proposers with whom LOSFA

shall enter a subgrant agreement.

To evaluate all proposals, a committee whose members have expertise in various areas will be

selected. This committee will determine which proposals are reasonably susceptible of being

selected for award. If required, written and oral discussions may be conducted with any or all of

the Proposers.


Written recommendation for award shall be made to the Director of LA GEAR UP for the

Proposers whose proposal(s), conforming to the RFP, will be the most advantageous to LOSFA,

price and other factors considered.

The committee may reject any or all proposals if none is considered in the best interest of

LOSFA.

1.23 Subgrant Agreement Negotiations

If for any reason the Proposers whose proposal(s) are most responsive to LOSFA's needs, price

and other evaluation factors set forth in the RFP considered, does not agree to a subgrant

agreement, that proposal shall be rejected and LOSFA may negotiate with as many of the

responsive proposers as funds will allow. Negotiation may include revision of non-mandatory

terms, conditions, and requirements. The Division of Administration, Office of Contractual

Review (OCR) must approve the final subgrant agreement form to complete the process.

1.24 Subgrant Agreement Award and Execution

LOSFA reserves the right to enter into subgrant agreements without further discussion of the

proposals submitted based on the initial offers received.

The RFP, including any addenda, and the proposal of the selected entities with which LOSFA

enters subgrant agreement(s) will become part of any subgrant agreement initiated by LOSFA.

Proposers are strongly discouraged from submitting their own standard terms and conditions

with their proposals. Proposers should address the specific language in the sample subgrant

agreement in Appendix A of this RFP and submit any exceptions or deviations the proposer

wishes to negotiate. The proposed terms will be negotiated before a final subgrant agreement is

entered. Mandatory terms and conditions are not negotiable.

If the negotiation period exceeds thirty (30) days or if one of the selected Proposers fails to sign a

subgrant agreement within seven calendar days of delivery of it, LOSFA may elect to cancel the

award and award additional subgrant agreements as available funding will allow.

Awards shall be made to the Proposers with the highest points whose proposals, conforming to

the RFP, will be the most advantageous to LOSFA of Louisiana, price and other factors

considered.

LOSFA intends to award to more than one Proposer.

1.25 Notice of Intent to Award

Upon review and approval of the evaluation committee’s and agency’s recommendation for

award, LOSFA will notify all successful proposers. Subgrant agreements shall be completed and

signed by all parties concerned and provided to OCR for approval.

LOSFA will also notify all unsuccessful Proposers as to the outcome of the evaluation process.

The evaluation factors, points, evaluation committee member names, and the completed

evaluation summary and recommendation report will be made available if requested.


1.26 Insurance Requirements

Subgrantees shall furnish LOSFA with certificates of insurance effecting coverage(s) required by

the RFP (see Appendix B). The certificates for each insurance policy are to be signed by a person

authorized by that insurer to bind coverage on its behalf. The certificates are to be received and

approved by LOSFA before work commences. LOSFA reserves the right to require complete

certified copies of all required policies, at any time.

1.27 Indemnification and Limitation of Liability

Neither party shall be liable for any delay or failure in performance beyond its control resulting

from acts of God or force majeure. The parties shall use reasonable efforts to eliminate or

minimize the effect of such events upon performance of their respective duties under the

subgrant agreement.

Subgrantee shall be fully liable for the actions of its agents, employees, and partners and shall

fully indemnify and hold harmless LOSFA from suits, actions, damages and costs of every name

and description relating to personal injury and damage to real or personal tangible property

caused by subgrantee, its agents, employees, or in the performance of the subgrant agreement,

without limitation; provided, however, that the subgrantee shall not indemnify for that portion of

any claim, loss or damage arising hereunder due to the negligent act or failure to act of LOSFA.

LOSFA may, in addition to other remedies available to them at law or equity and upon notice to

the subgrantee, retain such monies from amounts due the subgrantee, or may proceed against the

performance and payment bond, if any, as may be necessary to satisfy any claim for damages,

penalties, costs and the like asserted by or against them.

1.28 Payment for Services

LOSFA shall pay subgrantee within 45 days of receipt of an invoice and documentation

evidencing costs set forth in subgrantee’s proposal have been incurred. The subgrantee may

invoice LOSFA monthly at the billing address designated in the Subgrant Agreement. Invoices

shall include the subgrant agreement number, using department and product purchased. Invoices

submitted without the referenced documentation will not be approved for payment until the

required information is provided.

1.29 Termination

1.29.1 Termination of the Subgrant Agreement for Cause

LOSFA may terminate the subgrant agreement for cause based upon the failure of the

subgrantee to comply with the terms and/or conditions of the subgrant agreement, or

failure to fulfill its performance obligations pursuant to the subgrant agreement, provided

that LOSFA shall give the subgrantee written notice specifying the subgrantee’s failure.

If within thirty (30) days after receipt of such notice, the subgrantee shall not have

corrected such failure or, in the case of failure which cannot be corrected in thirty (30)

days, begun in good faith to correct such failure and thereafter proceeded diligently to

complete such correction, then LOSFA may, at its option, place the subgrantee in default

and the subgrant agreement shall terminate on the date specified in such notice.

The subgrantee may exercise any rights available to it under Louisiana law to terminate

for cause upon the failure of LOSFA to comply with the terms and conditions of the


subgrant agreement, provided that the subgrantee shall give LOSFA written notice

specifying LOSFA’s failure and a reasonable opportunity for LOSFA to cure the defect.

1.29.2 Termination of the Subgrant Agreement for Convenience

LOSFA may terminate the subgrant agreement at any time by giving thirty (30) days

written notice to the subgrantee of such termination or negotiating with the subgrantee an

effective date. In the event of a termination for convenience, the subgrantee shall be

entitled to payment for deliverables in progress, to the extent work has been performed

satisfactorily.

1.29.3 Termination for Non-Appropriation of Funds

The continuance of the subgrant agreement is contingent upon the appropriation of funds

to fulfill the requirements of the subgrant agreement by the legislature. If the legislature

fails to appropriate sufficient monies to provide for the continuation of the subgrant

agreement, or if such appropriation is reduced by the veto of the Governor or by any

means provided in the appropriations act or Title 39 of the Louisiana Revised Statutes of

1950 to prevent the total appropriation for the year from exceeding revenues for that year,

or for any other lawful purpose, and the effect of such reduction is to provide insufficient

monies for the continuation of the subgrant agreement, the subgrant agreement shall

terminate on the date of the beginning of the first fiscal year for which funds are not

appropriated.

1.29.4 Termination for criminal activity

The Commission may exercise its right to terminate the subgrant agreement when and if

subgrantee and/or one of its officers or owners is convicted of a criminal offense incident

to the application for or performance of a State, public, or private subgrant agreement, or

convicted of a criminal offense including but not limited to any of the following:

embezzlement; theft; forgery; bribery; falsification or destruction of records; receiving

stolen property; attempting to influence a public employee to breach the ethical conduct

standards of the State of Louisiana employees; convicted under state or federal antitrust

statutes; or convicted of any other criminal offense which in the sole discretion of

Commission reflects on subgrantee’s business integrity.

1.30 Assignment

Assignment of subgrant agreement, or any payment under the subgrant agreement, requires the

advanced written approval of the Commissioner of Administration.

1.31 Audit of Records

The State legislative auditor, federal auditors and internal auditors of the Louisiana Office of

Student Financial Assistance, Division of Administration, or others so designated by the DOA,

shall have the option to audit all accounts directly pertaining to the resulting subgrant agreement

for a period of five (5) years after project acceptance or as required by applicable State and

Federal law. Records shall be made available during normal working hours for this purpose.

1.32 Civil Rights Compliance

The subgrantee agrees to abide by the requirements of the following as applicable: Title VI and

Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972,

Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the

Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education


Amendments of 1972, the Age Act of 1975, and subgrantee agrees to abide by the requirements

of the Americans with Disabilities Act of 1990. subgrantee agrees not to discriminate in its

employment practices, and will render services under the subgrant agreement and any subgrant

agreement without regard to race, color, religion, sex, national origin, veteran status, political

affiliation, or disabilities. Any act of discrimination committed by subgrantee, or failure to

comply with these statutory obligations when applicable shall be grounds for termination of the

subgrant agreement.

1.33 Record Retention

The Subgrantee shall maintain all records in relation to the subgrant agreement for a period of at

least five (5) years after final payment.

1.34 Record Ownership

All records, reports, documents, or other material related to any subgrant agreement resulting

from this RFP and/or obtained or prepared by subgrantee in connection with the performance of

the services required in the subgrant agreement shall become the property of LOSFA, and shall,

upon request, be returned by subgrantee to LOSFA, at subgrantee’s expense, at termination or

expiration of the subgrant agreement.

Upon termination of this subgrant Agreement, LOSFA shall return to subgrantee all manuals,

documentation, notes and any other property or materials provided by subgrantee which form a

part of the property licensed or provided to LOSFA hereunder or in connection herewith.

1.35 Content of Subgrant Agreement/ Order of Precedence

In the event of an inconsistency between the subgrant agreement, the RFP and/or the

Subgrantee’s Proposal, the inconsistency shall be resolved by giving precedence first to the final

subgrant agreement, then to the RFP and subsequent addenda (if any) and finally, the

Subgrantee’s Proposal.

1.36 Subgrant Agreement Changes

No additional changes, enhancements, or modifications to any subgrant agreement resulting from

this RFP shall be made without the prior approval of OSP.

Changes to the subgrant agreement include any change in: compensation; beginning/ ending date

of the subgrant agreement; scope of work; and/or subgrantee change through the Assignment of

Subgrant agreement process. Any such changes, once approved, will result in the issuance of an

amendment to the subgrant agreement.

1.37 Substitution of Personnel

LOSFA intends to include in any subgrant agreement resulting from this RFP the following

condition:

“Substitution of Personnel: If, during the term of the subgrant agreement, the

subgrantee cannot provide the personnel as proposed and requests a substitution,

that substitution shall meet or exceed the requirements stated herein. A detailed

resume of qualifications and justification is to be submitted to LOSFA for

approval prior to any personnel substitution. It shall be acknowledged by the

subgrantee that every reasonable attempt shall be made to assign the personnel

listed in the subgrantee’s proposal.”


1.38 Governing Law

All activities associated with this RFP process shall be interpreted under Louisiana Law. All

proposals and subgrant agreements submitted are subject to provisions of the laws of the State of

Louisiana including but not limited to L.R.S. 39:1551-1736; purchasing rules and regulations;

executive orders; standard terms and conditions; special terms and conditions; and specifications

listed in this RFP.

1.39 Claims or Controversies

Any claims or controversies shall be resolved in accordance with the Louisiana Procurement

Code, RS39:1673.

1.40 Proposer’s Certification of OMB A-133 Compliance

Certification of no suspension or debarment: By signing and submitting any proposal for

$25,000 or more, the proposer certifies that their company or principals are not suspended or

debarred by the General Services Administration (GSA) in accordance with the requirements in

OMB Circular A-133. A list of parties who have been suspended or debarred can be viewed via

the internet at http://www.epls.gov.

1.41 Anti-Kickback Clause

The subgrantee hereby agrees to adhere to the mandate dictated by the Copeland "Anti-

Kickback" Act which provides that each subgrantee shall be prohibited from inducing, by any

means, any person employed in the completion of work, to give up any part of the compensation

to which he is otherwise entitled.

1.42 Clean Air Act

The subgrantee hereby agrees to adhere to the provisions which require compliance with all

applicable standards, orders or requirements issued under Section 306 of the Clean Air Act

which prohibits the use under non-exempt Federal subgrant agreements, grants or loans of

facilities included on the EPA list of Violating Facilities.

1.43 Energy Policy and Conservation Act

The subgrantee hereby recognizes the mandatory standards and policies relating to energy

efficiency which are contained in the State energy conservation plan issued in compliance with

the Energy Policy and Conservation Act (P.L. 94-163).

1.44 Clean Water Act

The subgrantee hereby agrees to adhere to the provisions which require compliance with all

applicable standards, orders, or requirements issued under Section 508 of the Clean Water Act

which prohibits the use under non-exempt Federal Subgrant agreements, grants or loans of

facilities included on the EPA List of Violating Facilities.

1.45 Anti-Lobbying and Debarment Act

The Subgrantee will be expected to comply with Federal statutes required in the Anti-Lobbying

Act and the Debarment Act.

http://www.epls.gov/


PART II: SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services

Proposers shall do one or a combination of the following: 1) develop 4 to 8 week learning

sessions for an academic pre-bridge program for rising seniors; 2) develop 6 to 8 week SBPs in

Developmental English and/or Developmental Math for 2014 graduates; and/or 3) develop

college-credit bearing courses in English Composition and College Algebra that can be

articulated to any Louisiana institution. All SBPs should be designed to strengthen and enhance

academic skills, test-taking skills and study skills, while supporting students’ postsecondary

aspirations. The learning sessions and college-credit bearing sessions shall assist students in

successfully transitioning from high school to postsecondary education.

Proposers shall incorporate the use of Louisiana Connect into learning sessions to allow students

to become familiar with the tools available for tracking their progress in applying for college and

for financial aid. Proposers providing a Notice of Intent to submit a proposal by the deadline

provided in Section 1.3, will be supplied with a test account to Louisiana Connect in order to

become familiar with the tools available to students and to plan for SBPs.

Faculty shall be selected with appropriate academic expertise to ensure program success and may

be recruited from institutions of higher education, Course Choice providers, school districts,

and/or the private sector. Projects are encouraged to hire LA GEAR UP and/or TRIO alumni

students as counselors/mentors. Counselors must undergo an appropriate training program. All

programs may include one day that is used for a field experience that supports the objectives of

the SBPs.

Each Proposer should include the following information in its proposal:

1. 4- 8 Week academic pre-bridge learning sessions and/or 6-8 week

Developmental and/or college credit-bearing sessions:

a. Identification of the discipline(s) to be addressed;

b. Identification of research based pedagogy strategies;

c. Alignment with ACT’s College Readiness Standards into the learning sessions

for each track;

d. Practical application activities to be provided;

2. Clearly articulated plans for experiential learning that encourages college going

culture or reinforces concepts focused on during the SBP with evidence of direct

linkage to learning sessions;

3. An explanation of on-campus logistics of the program including: lodging, meals,

facilities, security, emergency/safety plans, etc.

4. A statement as to whether and to what extent the Proposer will partner with the

following for faculty requirements and/or student mentoring:

a. LA GEAR UP high schools;

b. Local, non-LA GEAR UP high schools;

c. Post-secondary institutions

d. Community organizations;

e. LA GEAR UP/TRIO alumni.

5. A plan for immersion in the college going experience including planned

recreational activities;


6. A description of the college course(s) students will be enrolled in.

This is not an exhaustive list of services which may be provided. Proposers should provide ideas

and explanations for any services, supplies, and plans for collaboration which it believes would

further the goals of this RFP.

The following services will be provided by the statewide logistical support Subgrant Recipient

and/or LA GEAR UP Staff:

1. Preparation and dissemination of recruitment brochures and program

applications;

2. Pre- and post- tests to be administered;

3. Collection of applications and assignment of students to programs;

4. Transportation to and from campuses;

5. Materials and presentations required for the Pathfinders financial aid component

will be provided by LA GEAR UP personnel. Financial aid personnel from the

college/university providing housing shall be available to give a presentation;

6. As applicable, access to the Louisiana Connect web portal;

7. Transportation to and from all SBPs for all participants;

8. T-shirts and program bags for all participants and staff which are branded with the

LA GEAR UP logo and the Louisiana Connect logo as provided by the LA GEAR

UP staff.

9. Liability Insurance coverage as detailed in Appendix B.

10. Counselor Certification training in May 2014 for prospective SBP program

counselors. Provision of training shall include transportation, housing, and meals.

It shall include first-aid training and certification, SBP counselor best practices,

and continuity in policies and procedures which result in a consistent approach to

positive student behavior and care provided for students. The statewide logistics

Subgrant Recipient will assist individual SBPs in developing site-specific training

for program staff to be provided prior to the start of SBP program operations.

2.2 Period of Agreement

The term of any subgrant agreement resulting from this solicitation shall begin after execution by

the parties and approval of the subgrant agreement by the Louisiana Office of Contractual

Review and will continue through August 31, 2014.

2.3 Price Schedule

Proposer must provide the cost information required by Section 2.6.1 of this RFP. All pricing

must be firm for the duration of the subgrant agreement.

2.4 General Deliverables

Each subgrantee shall provide a Final Project Report no later than August 31, 2014, which

shall, at a minimum, consist of the following:

A. SBPs for rising seniors must include a detailed written report that describes the

program, the conclusions drawn, and an analysis of data, including, but not

limited to, the following:


1. Summary of End of Program Student Feedback Forms which must include,

but which are not limited to, student experiences regarding the following

topics:

a. Academic Support

b. Transportation to campus and on-site experiences;

c. Materials and supplies;

d. Meals;

e. Lodging;

f. Counselor/student interaction; and

g. Tutoring

h. Planned free time activities.

2. Summary of Financial Aid Training Feedback Forms

3. Participant Information Forms

4. Incident Reports

5. ACT study plans

B. SBPs for 2014 graduates must include a detailed written report that describes the

program, the conclusions drawn, and an analysis of data, including, but not

limited to, the following:

1. Summary of End of Program and Course Student Feedback Forms which must

include, but which are not limited to, student experiences regarding the

following topics:

a. Course and Coursework

b. Transportation to campus and on-site experiences;

c. Materials and supplies;

d. Meals;

e. Lodging;

f. Counselor/student interaction; and

g. Tutoring

h. Planned free time activities.

2. Summary of Financial Aid Training Feedback Forms

3. Participant Information Forms

4. Incident Reports

5. Test Scores and Final Grades

6. Summary of Students receiving college credit for College Algebra and

English Composition

All documents must be attached to the final report when it is submitted to LOSFA along

with source data referenced in the report’s analysis.

A. Final Budget Expenditures, with receipts and invoices, and Matching Amounts

B. Description and summary of evaluation measures developed and measured by the

SBP, which shall include, at a minimum, pre- and post-test data of students using

the provided tests.

ALL final reports must be electronically submitted to [email protected] no later

than August 31, 2014.



2.5 Location

Each proposer must demonstrate that the proposed SBP provides students with a college

experience. As a result, learning sessions must take place on a college campus, which shall

include community college campuses, technical college campuses, and two and four year college

campuses.

Housing for students must be provided on a college campus.

2.6 Proposal Elements

2.6.1 Financial

Proposal shall provide the cost information as required by this section of this RFP, as

well as other potential charges (if any) for proposed services associated with the RFP

program implementation and administration that you wish LOSFA to consider. See

Section 3.1 for further requirements.

2.6.2 Technical

A. The technical proposal shall explain how the proposer intends to fulfill the

requirements of this RFP, including the incorporation of practical exercises

related to the chosen discipline(s).

B. The SBP for rising seniors technical proposal shall provide a brief explanation of

its proposed alignment with the

C. ACT College Readiness Standards and the implementation of this alignment in

the learning sessions.

D. The technical proposal shall demonstrate how the proposer will measure each

student’s academic strengths and weaknesses, how the proposer will convey that

information to the students, and how the proposer will assist each student to

develop a plan of action for his remaining years in high school and/or his first

year of college. For rising seniors, the technical proposal shall include an ACT

study plan.

E. For rising seniors, the proposal shall also explain how the proposer will assist

each student in creating a timeline for applying for postsecondary education and

for financial assistance which includes targets and dates.

PART III: EVALUATION

Reviewers will be selected from outside the State, and proposals will be independently reviewed.

LOSFA will average the score for each category, and it will then average the scores of all

reviewers, resulting in a total overall score for each proposal. The proposals will then be ranked.

LOSFA will award subgrant agreements to those proposers with the highest scores until funding

is exhausted.

3.1 Financial (Value of 25 points) Proposals may include four to eight week programs at one or multiple sites throughout the

State. Proposals should assume a rate of no more than $800.00 per student per program week.


Any proposal which indicates a cost of MORE THAN $800 per student per program week will

be disqualified from further consideration. Proposals should include the number of students

accommodated at this rate per four to eight week program.

The financial proposal may include the following expenditures:

Insurance

Salaries, wages, and fringe benefits

Materials, supplies, and fabricated parts related to the project

Indirect cost

Special purpose equipment as deemed legitimate by the LA GEAR UP

staff

Communication costs

Publications and printing costs are allowable if they are allocable to project

objectives

Housing and Tuition

The financial proposal may NOT include the following expenditures:

General purpose equipment (office equipment and furnishings, air conditioning

equipment, motor vehicles, etc.)

Improvements to land, buildings, and equipment

The value of donated services and property and/or donations made by the

institution

Goods or services for personal use

Alcoholic beverages

Conference registration fees and memberships

3.2 Technical Proposal (Value of 75 Points)

A. Project Design – 60 points

1. Academic

2. Qualification of Personnel

3. Immersion in the college going experience, including planned recreational

activities

B. Lodging/Meals – 15 points

PART IV: PERFORMANCE STANDARDS

4.1 Performance Requirements

Each subgrantee shall perform in accordance with the requirements of this RFP and his proposal

in response to this RFP. The subgrantee shall provide a meaningful college experience to each

student attending an SBP while assisting the student to understand his academic strengths and

weaknesses and to create a plan of action for his remaining years in high school, which shall

include an ACT study plan. The subgrantee shall also assist each student in creating a timeline

for applying for postsecondary education and for financial assistance which includes targets and

dates. The subgrantee shall utilize Louisiana Connect in creating timelines for the application

process.

4.2 Performance Measurement/Evaluation


Performance of a subgrant agreement will be measured by LA GEAR UP. LA GEAR UP staff

reserves the right to attend any or all of the SBPs, in whole or in part. LA GEAR UP staff will

evaluate the adequacy, detail, and documentation included in the final report to determine

whether and to what extent the goals of the SBP were achieved; to what extent subgrantee

utilized existing college access tools, including Louisiana Connect, to assist students in creating

timelines for application to college and for financial aid; to what extent the subgrantee solicited

partnerships with local school districts, with other colleges, and with LA GEAR UP alumni; and

to what extent the subgrantee provided matching, either in kind or in cash, for the funding

received.


APPENDIX A

Sample Generic Subgrant Agreement

STATE OF LOUISIANA File No. ____________

PARISH OF ____________________________________ (or solicitation #)

SUBGRANT AGREEMENT

Be it known, that effective upon approval by the Director of the Office of Contractual Review, as

evidenced by the Director’s signature on this document, the (Agency Name) (hereinafter

sometimes referred to as "State") and (subgrantee's name and legal address including zip code)

(hereinafter sometimes referred to as " “subgrantee") do hereby enter into subgrant agreement

under the following terms and conditions.

SCOPE OF SERVICE

Subgrantee hereby agrees to furnish the following services:

(If the Scope of Services is more lengthy than will fit here, it may be attached separately,

referenced and incorporated herein.)

SUBGRANT AGREEMENT MODIFICATIONS No amendment or variation of the terms of this subgrant agreement shall be valid unless made in

writing, signed by the parties and approved as required by law. No oral understanding or

agreement not incorporated in the subgrant agreement is binding on any of the parties.

Changes to the subgrant agreement include any change in a) compensation; b) beginning/ending

date of the subgrant agreement; c) scope of work; and/or d) subgrantee change through the

assignment of subgrant agreement process. Any such changes, once approved, will result in the

issuance of an amendment to the subgrant agreement.

FUND USE

subgrantee agrees not to use subgrant agreement proceeds to urge any elector to vote for or

against any candidate or proposition on an election ballot nor shall such funds be used to lobby

for or against any proposition or matter having the effect of law being considered by the

Louisiana Legislature or any local governing authority. This provision shall not prevent the

normal dissemination of factual information relative to a proposition on any election ballot or a

proposition or matter having the effect of law being considered by the Louisiana Legislature or

any local governing authority.

HEADINGS

Descriptive headings in this subgrant agreement are for convenience only and shall not affect the

construction or meaning of the language.

PAYMENT TERMS

The subgrantee shall invoice LOSFA directly and payment shall be made by LOSFA directly to

the subgrantee in accordance with the payment terms agreed to in the subgrant agreement.

DELIVERABLES subgrantee will deliver the item(s) or service(s) as described below (or per the attached) per the

following schedule…


TAXES

Subgrantee agrees that all applicable taxes are included in the schedule pricing. State agencies

are exempt from all state and local sales and use taxes. Subgrantee’s federal tax identification

number is [TO BE COMPLETED]

TERMINATION OF THIS SUBGRANT AGREEMENT FOR CAUSE

LOSFA may terminate this subgrant agreement for cause based upon the failure of subgrantee to

comply with the terms and/or conditions of the subgrant agreement, or failure to fulfill its

performance obligations pursuant to this subgrant agreement, provided that LOSFA shall give

the subgrantee written notice specifying the subgrantee’s failure. If within thirty (30) days after

receipt of such notice, the subgrantee shall not have corrected such failure or, in the case of

failure which cannot be corrected in (30) days, begun in good faith to correct such failure and

thereafter proceeded diligently to complete such correction, then LOSFA may, at its option,

place the subgrantee in default and the subgrant agreement shall terminate on the date specified

in such notice.

The subgrantee may exercise any rights available to it under Louisiana law to terminate for cause

upon the failure of LOSFA to comply with the terms and conditions of this subgrant agreement,

provided that the subgrantee shall give LOSFA written notice specifying LOSFA’s failure and a

reasonable opportunity for LOSFA to cure the defect.

TERMINATION OF THIS SUBGRANT AGREEMENT FOR CONVENIENCE

LOSFA may terminate the subgrant agreement at any time by giving thirty (30) days written

notice to the subgrantee of such termination or negotiating with the subgrantee an effective date.

OWNERSHIP All records, reports, documents, or other material related to this subgrant agreement and/or

obtained or prepared by subgrantee in connection with the performance of the services required

herein shall become the property of State, and shall, upon request, be returned by subgrantee to

State, at subgrantee's expense, at termination or expiration of this subgrant agreement.

USE OF AGENCY’S FACILITIES

Any property of LOSFA furnished to the subgrantee shall, unless otherwise provided herein, or

approved by LOSFA, be used only for the performance of this subgrant agreement.

The subgrantee shall be responsible for any loss or damage to property of LOSFA which results

from willful misconduct or lack of good faith on the part of the subgrantee or which results from

the failure on the part of the subgrantee to maintain and administer that property in accordance

with sound management practices, to ensure that the property will be returned to LOSFA in like

condition, except for normal wear and tear, to that in which it was furnished to the subgrantee.

Upon the happening of loss, or destruction of, or damage to property of LOSFA, the subgrantee

shall notify LOSFA thereof and shall take all reasonable steps to protect that property from

further damage.

The subgrantee shall surrender to LOSFA all property of LOSFA prior to settlement upon

completion, termination, or cancellation of this Subgrant agreement. All reference to the

subgrantee under this section shall include any of its employees, agents, or partners.


WAIVER

Waiver of any breach of any term or condition of this subgrant agreement shall not be deemed a

waiver of any prior or subsequent breach. No term or condition of this subgrant agreement shall

be held to be waived, modified or deleted except by the written consent of both parties.

WARRANTIES

subgrantee warrants that all services shall be performed in a workmanlike manner, and according

to its current description (including any completion criteria) contained in the scope of work.

INDEMNIFICATION AND LIMITATION OF LIABILITY

Neither party shall be liable for any delay or failure in performance beyond its control resulting

from acts of God or force majeure. The parties shall use reasonable efforts to eliminate or

minimize the effect of such events upon performance of their respective duties under this

subgrant agreement.

subgrantee shall be fully liable for the actions of its agents, employees, partners or subgrantees

and shall fully indemnify and hold harmless the State from suits, actions, damages and costs of

every name and description relating to personal injury and damage to real or personal tangible

property caused by subgrantee, its agents, employees, partners or those with whom subgrantee

partners in the performance of this subgrant agreement, without limitation; provided, however,

that the subgrantee shall not indemnify for that portion of any claim, loss or damage arising

hereunder due to the negligent act or failure to act of the State.

Subgrantee will indemnify, defend and hold the State harmless, without limitation, from and

against any and all damages, expenses (including reasonable attorneys' fees), claims judgments,

liabilities and costs which may be finally assessed against the State in any action for

infringement of a United States Letter Patent with respect to the Products, Materials, or Services

furnished, or of any copyright, trademark, trade secret or intellectual property right, provided that

the State shall give the subgrantee: (i) prompt written notice of any action, claim or threat of

infringement suit, or other suit, (ii) the opportunity to take over, settle or defend such action,

claim or suit at subgrantee's sole expense, and (iii) assistance in the defense of any such action at

the expense of subgrantee. Where a dispute or claim arises relative to a real or anticipated

infringement, the State may require subgrantee, at its sole expense, to submit such information

and documentation, including formal patent attorney opinions, as the Commissioner of

Administration shall require.

LOSFA may, in addition to other remedies available to them at law or equity and upon notice to

the subgrantee, retain such monies from amounts due subgrantee, or may proceed against the

performance and payment bond, if any, as may be necessary to satisfy any claim for damages,

penalties, costs and the like asserted by or against them.

INSURANCE

Subgrantee will be required to provide LOSFA with Certificates of adequate insurance indicating

coverage required, (in accordance with Section(s) _____of the RFP).

LICENSES AND PERMITS

Subgrantee shall secure and maintain all licenses and permits, and pay inspection fees required to

do the work required to complete this subgrant agreement, if applicable.


SEVERABILITY If any term or condition of this subgrant agreement or the application thereof is held invalid,

such invalidity shall not affect other terms, conditions or applications which can be given effect

without the invalid term, condition or application; to this end the terms and conditions of this

subgrant agreement are declared severable.

PARTNERSHIPS

All subgrantees are encouraged to enter into partnerships with other entities in order to leverage

funds provided under a LA GEAR UP subgrant agreement. Subgrantee is responsible for the

performance of any entity with whom/which it partners for performance of the requirements of

any subgrant agreement entered as a result of this RFP.

ASSIGNMENT

Subgrantee shall not assign any interest in this subgrant agreement by assignment, transfer, or

novation, without prior written consent of LOSFA. This provision shall not be construed to

prohibit the subgrantee from assigning his bank, trust company, or other financial institution any

money due or to become due from approved subgrant agreements without such prior written

consent. Notice of any such assignment or transfer shall be furnished promptly to LOSFA.

CODE OF ETHICS

The subgrantee acknowledges that Chapter 15 of Title 42 of the Louisiana Revised Statutes (R.S.

42:1101 et. seq., Code of Governmental Ethics) applies to the subgrantee in the performance of

services called for in this subgrant agreement. The subgrantee agrees to immediately notify

LOSFA if potential violations of the Code of Governmental Ethics arise at any time during the

term of this subgrant agreement.

CONFIDENTIALITY

The following provision will apply unless the statement of work specifically indicates that all

information exchanged will be non-confidential:

All financial, statistical, personal, technical and other data and information relating to LOSFA’s

operations which are designated confidential by LOSFA and made available to the subgrantee in

order to carry out this subgrant agreement, shall be protected by the subgrantee from

unauthorized use and disclosure through the observance of the same or more effective procedural

requirements as are applicable to LOSFA. The identification of all such confidential data and

information as well as LOSFA's procedural requirements for protection of such data and

information from unauthorized use and disclosure shall be provided by LOSFA in writing to the

subgrantee. If the methods and procedures employed by the subgrantee for the protection of the

subgrantee's data and information are deemed by LOSFA to be adequate for the protection of

LOSFA’s confidential information, such methods and procedures may be used, with the written

consent of LOSFA, to carry out the intent of this paragraph. The subgrantee shall not be

required under the provisions of the paragraph to keep confidential any data or information,

which is or becomes publicly available, is already rightfully in the subgrantee’s possession, is

independently developed by the subgrantee outside the scope of the subgrant agreement, or is

rightfully obtained from third parties.

SUBGRANT AGREEMENT CONTROVERSIES

Any claim or controversy arising out of the subgrant agreement shall be resolved by the

provisions of Louisiana Revised Statute 39:1673.

RIGHT TO AUDIT


The State Legislative auditor, federal auditors and internal auditors of the Division of

Administration, or others so designated by the DOA, shall have the option to audit all accounts

directly pertaining to the subgrant agreement for a period of five (5) years after project

acceptance or as required by applicable State and Federal Law. Records shall be made available

during normal working hours for this purpose.

SECURITY

Subgrantee’s personnel will comply with all security regulations in effect at LOSFA’s premises,

and externally for materials and property belonging to LOSFA or to the project. Where special

security precautions are warranted (e.g., correctional facilities), LOSFA shall provide such

procedures to the subgrantee, accordingly. Subgrantee is responsible for promptly reporting to

LOSFA any known breach of security.

TERM OF SUBGRANT AGREEMENT

This subgrant agreement is effective upon approval of the Division of Administration. Office of

Contractual Review and will end no later than <length of term specified in the RFP>, unless

otherwise terminated in accordance with the Termination provision of this Agreement. LOSFA

has the option, upon acceptance by the subgrantee, to extend for <extension language as

specified in the RFP>.

COMMENCEMENT OF WORK

No work shall be performed by subgrantee and LOSFA shall not be bound until such time as a

subgrant agreement is fully executed between LOSFA and the subgrantee and all required

approvals are obtained.

FISCAL FUNDING

The continuation of this subgrant agreement is contingent upon the appropriation of funds to

fulfill the requirements of the subgrant agreement by the legislature. If the legislature fails to

appropriate sufficient monies to provide for the continuation of the subgrant agreement or if such

appropriation is reduced by the veto of the Governor or by any means provided in the

appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to prevent the total

appropriation for the year from exceeding revenues for that year, or for any other lawful purpose,

and the effect of such reduction is to provide insufficient monies for the continuation of the

subgrant agreement, the subgrant agreement shall terminate on the date of the beginning of the

first fiscal year for which funds are not appropriated.

COMPLIANCE WITH CIVIL RIGHTS LAWS

The subgrantee agrees to abide by the requirements of the following as applicable: Title VI and

Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972,

Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the

Vietnam Era Veteran’s Readjustment Assistance Act of 1974, Title IX of the Education

Amendments of 1972, the Age Act of 1975, and subgrantee agrees to abide by the requirements

of the Americans with Disabilities Act of 1990. Subgrantee agrees not to discriminate in its

employment practices, and will render services under this subgrant agreement without regard to

race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, or

disabilities. Any act of discrimination committed by subgrantee, or failure to comply with these

statutory obligations when applicable shall be grounds for termination of this subgrant

agreement.


GOVERNING LAW

This subgrant agreement shall be governed by and interpreted in accordance with the laws of the

State of Louisiana. Venue of any action brought with regard to this subgrant agreement shall be

in the Nineteenth Judicial District Court, parish of East Baton Rouge, State of Louisiana.

COMPLETE SUBGRANT AGREEMENT

This is the complete subgrant agreement between the parties with respect to the subject matter

and all prior discussions and negotiations are merged into this subgrant agreement. This subgrant

agreement is entered into with neither party relying on any statement or representation made by

the other party not embodied in this subgrant agreement and there are no other agreements or

understanding changing or modifying the terms. This subgrant agreement shall become effective

upon final statutory approval.

ORDER OF PRECEDENCE

The Request for Proposals (RFP), dated ____________________, and the Subgrantee's Proposal

dated __________________, are attached hereto and incorporated into this subgrant agreement

as though fully set forth herein. In the event of an inconsistency between this Subgrant

agreement, the RFP and/or the Subgrantee's Proposal, unless otherwise provided herein, the

inconsistency shall be resolved by giving precedence first to this subgrant agreement, then to the

RFP and finally, the Subgrantee's Proposal.

THUS DONE AND SIGNED AT __________________________ on this _____ day of

_______________, 20__, and, IN WITNESS WHEREOF, the parties have executed this

subgrant agreement.

WITNESSES’ SIGNATURES: SUBGRANTEE SIGNATURE

________________________________ By:______________________________

________________________________ Title:______________________________

THUS DONE AND SIGNED AT __________________________ on this _____ day of

_______________, 20__, and, IN WITNESS WHEREOF, the parties have executed this

subgrant agreement.

WITNESSES’ SIGNATURES: Louisiana Office of Student Financial Assistance:

_____________________________ By:__________________________________

_____________________________ Title_________________________________

Approved by:

__________________________________

Director of Office of Contractual Review

Date: _______________

2014 Request for Proposals - Louisiana GEAR UP Summer Bridge Program Page 27

APPENDIX B

INSURANCE REQUIREMENTS FOR SUBGRANTEES

Subgrantee shall procure and maintain, for the duration of the subgrant agreement, insurance

against claims for injuries to persons or damages to property which may arise from or in

connection with the performance of the work hereunder by the subgrantee, his agents,

representatives, employees or Subgrantees. The cost of such insurance shall be included in the

subgrantee's bid.

A. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability “occurrence” coverage form CG

00 01 (current form approved for use in Louisiana). "Claims Made" form is

unacceptable.

2. Insurance Services Office form number CA 00 01 (current form approved for use in

Louisiana). The policy shall provide coverage for owned, hired, and non-owned

coverage. If an automobile is to be utilized in the execution of this subgrant agreement,

and the vendor/subgrantee does not own a vehicle, then proof of hired and non-owned

coverage is sufficient.

3. Workers' Compensation insurance as required by the Labor Code of the State of

Louisiana, including Employers Liability insurance.

B. MINIMUM LIMITS OF INSURANCE Subgrantee shall maintain limits no less than:

1. Commercial General Liability: $1,000,000 combined single limit per occurrence for

bodily injury, personal injury and property damage.

2. Automobile Liability: $1,000,000 combined single limit per accident, for bodily injury

and property damage.

3. Workers Compensation and Employers Liability: Workers' Compensation limits as

required by the Labor Code of the State of Louisiana and Employers Liability coverage.

Exception: Employers liability limit is to be $1,000,000 when work is to be over water

and involves maritime exposure.

C. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by the Agency.

At the option of the Agency, either 1) the insurer shall reduce or eliminate such deductibles

or self-insured retentions as respects the Agency, its officers, officials, employees and

volunteers, or 2) the subgrantee shall procure a bond guaranteeing payment of losses and

related investigations, claim administration and defense expenses.

D. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverage


a. The Agency, its officers, officials, employees, Boards and Commissions and

volunteers are to be added as "additional insureds" as respects liability arising out of

activities performed by or on behalf of the subgrantee; products and completed

operations of the subgrantee, premises owned, occupied or used by the subgrantee.

The coverage shall contain no special limitations on the scope of protection afforded

to the Agency, its officers, officials, employees or volunteers. It is understood that

the business auto policy under "Who is an Insured" automatically provides liability

coverage in favor of the State of Louisiana.

b. Any failure to comply with reporting provisions of the policy shall not affect

coverage provided to the Agency, its officers, officials, employees, Boards and

Commissions or volunteers.

c. The subgrantee's insurance shall apply separately to each insured against whom claim

is made or suit is brought, except with respect to the limits of the insurer's liability.

2. Workers' Compensation and Employers Liability Coverage

The insurer shall agree to waive all rights of subrogation against the Agency, its officers,

officials, employees and volunteers for losses arising from work performed by the

subgrantee for the Agency.

3. Pertinent to All Coverage

Each insurance policy required by this clause shall be endorsed to state that coverage

shall not be suspended, voided, canceled by either party, or reduced in coverage or in

limits except after thirty (30) days' prior written notice by certified mail, return receipt

requested, has been given to the Agency.

E. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a Best's rating of A-:VI or higher. This rating

requirement may be waived for workers' compensation coverage only.

F. VERIFICATION OF COVERAGE Subgrantee shall furnish the Agency with certificates of insurance affecting coverage

required by this clause. The certificates for each insurance policy are to be signed by a

person authorized by that insurer to bind coverage on its behalf. The certificates are to be

received and approved by the Agency before work commences. The Agency reserves the

right to require complete, certified copies of all required insurance policies, at any time.


APPENDIX C

2014 LA GEAR UP SUMMER BRIDGE PROGRAM

PROPOSED BUDGET SUMMARY

Principal Contact: ____________________________________________________

Submitting Institution ___________________________________________________

LA GEAR UP

Funds Requested Institutional Match

A. Key Personnel (including fringe)- identify staff

title

B. Support Personnel (including fringe)- identify

staff title

C. Project Materials

D. Project Supplies (e.g., copying, postage, etc.)

E. Participant Expenses—Identify (e.g.,

Residential Costs such as lodging and meals;

Transportation; Incentives; Other)

1.

2.

3.

4.

F. Indirect Costs (8% of Total Direct Costs)

G. TOTAL COSTS (A-F)

Total Number of Students To Be Served: ____________

Total Cost Per Student Per Week: _____________


APPENDIX D

2014 LA GEAR UP SUMMER Bridge Programs (SBPs)

REVIEWER RATING FORM

INSTRUCTIONS: Review this form and the program guidelines prior to reading the proposal.

The higher the score, the more clearly the proposal satisfies the criterion under consideration.

Use the white space provided to explain the ratings, especially on items given low scores. Attach

additional pages as necessary.

Submitting Institution : ___________________________________________________

Proposal: __________________________________________________________________

I. Budget and Budget Justification (Value of 25 points)

a. To what extent is the budget aligned with the program and appropriate for the scope

of the project?

b. Does the budget explanation provide calculations based on a per participant cost?

c. Are matching funds evident and meaningful?

TOTAL SCORE: _____ of 25 Points

COMMENTS:


Submitting Institution Program: ___________________________________________________

Proposal: __________________________________________________________________

II. Project Design (Value of 75 points)

A. Academic (25 Points)

1. To what extent is the academic focus of the program, including the rationale for

selection, clearly described and appropriate?

2. To what extent are overarching goals, expected outcomes, institutional or program

capacity to support project, proposed number of sessions of project (with dates),

and students to be served clearly described and appropriate?

3. To what extent does the program describe the disciplines (s) to be addressed?

Does the proposal include a schedule of meaningful academic and enrichment

activities? Are research based pedagogy strategies clearly identified? For rising

seniors, are the proposed activities aligned with ACT’s College Readiness

Standards? Are research based pedagogy strategies clearly identified?

4. To what extent did the proposer indicate that it would incorporate the tools

available in Louisiana Connect to assist students? For rising seniors, is there a

clearly articulated plan for developing student ACT study plans?

5. Is there a plan for an experiential learning component to encourage college going

culture or to reinforce concepts focused on? Does the experiential learning

component complement the focus of the proposed program?

TOTAL SCORE: ______ of 25 Points

COMMENTS:



Proposal: __________________________________________________________________

B. Quality of Key Personnel (20 Points)

1. Have key personnel been identified? Have their qualifications been included? Is

there adequate expertise (higher education faculty, K-12 teachers, and college

students) available to support the activities being proposed?

2. Have CV/Resumes been included for key personnel?

3. Is there a clear plan for recruiting high quality program counselors/teachers as

encouraged? Is the plan likely to provide a sufficient pool of highly qualified

applicants? Does the plan identify appropriate training and allow for sufficient

time for training?

TOTAL SCORE: ______ of 20 Points

COMMENTS:


Submitting Institution Program : ___________________________________________________

Proposal: __________________________________________________________________

C. Immersion in the College Going Experience Including Planned Recreational

Activities (15 Points)

1. Does the proposal include a variety of planned recreational activities for

participants?

2. Do the planned activities engage students in positive, innovative experiences

designed to motivate them to return to pursue a post-secondary education by

immersing them in the college-going experiences?

3. Does the proposal include sufficient supervision of participants during free-time

activities?

4. Does the proposal include a description of the facilities available for activities, and

are they sufficient to provide a high quality program experience?

TOTAL SCORE: _______ OF 15 POINTS

COMMENTS:



Proposal: __________________________________________________________________

D. Lodging and Meals (15 Points)

1. Are the facilities described for lodging and meals sufficient to support the

proposed project and likely to contribute to a high quality SBP experience?

2. Does the proposal include a description of high quality snacks/refreshments, and a

plan for distributing them throughout the day?

3. Does the proposal describe plans for an notable and engaging orientation and

graduation dinner/ceremony that is likely to be perceived as special by

participants?

4. Does the proposal clearly describe a specific plan for twenty-four hour supervision

of participants?

TOTAL SCORE: ________ OF 15 POINTS

COMMENTS:



Proposal: __________________________________________________________________

TOTAL SCORE: __________ of 100 points

ADDITIONAL COMMENTS:

====================================================================

I agree to maintain in confidence any information, documentation and material of any kind

(herein referred to as “Material”) included in this proposal. I further agree not to disclose,

divulge, publish, file patent application on, claim ownership of, exploit or make any other use

whatsoever of said “Material” without the written permission of the principal investigator. To the

best of my knowledge, no conflict of interest is created as a result of my reviewing this proposal.

Reviewer’s Name and Institution:

______________________________________________________________________________

Reviewer’s Signature:

________________________________________________Date:_________

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