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Request for Proposal

RFP14-1469

SUBJECT:

UNBC 25th

Anniversary Campus Branding

DATE OF ISSUE July 18

th, 2014

TO RESPOND BY: August 5, 2014 @ 1500 Hours (3:00 PM Pacific Time)

RESPOND TO: Purchasing Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9

SIGNATURE AT ISSUE:

NOTE

MANDATORY SITE VISIT JULY 22, 2014

10:00 A.M. MEET IN ROOM 1085 OF THE ADMINISTRATION BUILDING

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RECEIPT CONFIRMATION FORM

REQUEST FOR PROPOSAL

RFP14 1469

Please complete this form and e-mail or fax IMMEDIATELY to: Purchasing Department University of Northern British Columbia 3333 University Way Prince George, BC V2N 4Z9 Attn: RFP14-1469 Fax Number: 250-960-5507 E-mail: diana.hampe@unbc.ca

Failure to return this form may result in no further communication regarding this Request for

Proposal.

COMPANY NAME:

ADDRESS:

CITY: PROV: POSTAL CODE:

CONTACT PERSON:

CONTACT CONTACT TELEPHONE: FAX:

EMAIL:

I have received a copy of the above noted Request for Proposal. __ Yes, I will be responding to this __ No, I will not be responding.

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UNIVERSITY OF NORTHERN BRITISH COLUMBIA

REQUEST FOR PROPOSAL

RFP14-1469 1.0 INFORMATION AND INSTRUCTIONS

1.1 PURPOSE The University of Northern British Columbia is ranked as one of Canada’s best small universities with a core campus in Prince George and regional campuses throughout northern BC. UNBC’s 25th Anniversary in 2015 is a pivotal opportunity for the University to both celebrate its history and accomplishments and to present an inspiring vision for its future.

The Anniversary period runs from September 2014 to June 2015, with kick-off events starting August 31st when students move in to residence.

UNBC has created a visual identity for the 25th Anniversary that helps promote the celebration events, initiatives and projects, while telling one of the great stories behind the University’s creation. More about the visual identity can be seen at www.unbc.ca/25/visual-identity.

To help establish a celebratory feel through our anniversary period, we will be dressing our main campus and other locations. The project includes such elements as:

1) A flag for Mr. PG to hold (more on Mr. PG:

http://princegeorge.ca/cityhall/aboutourcity/mrpg/Pages/Default.aspx) The flag will showcase the UNBC 25th Anniversary visual identity.

2) Street Banners to be displayed at our Prince George Main Campus, and in various

locations in Prince George, Quesnel, Terrace, Fort St John, and Prince Rupert The flag will showcase the UNBC 25th Anniversary visual identity.

3) Window graphics on our Prince George Main Campus

The graphics will showcase the UNBC 25th Anniversary visual identity as well as relevant photography.

4) Frosted graphics that will showcase the names and communities of 16,000 individuals who

contributed $5 to join the public campaign for a northern university

5) Painting of the 25th Anniversary visual identity on a prominent, central location on campus on which the identity itself was based

Through this Request for Proposal, the University seeks to:

1.1.1 determine final pricing 1.1.2 specify the terms and conditions that would govern any resulting contract; and 1.1.3 select the successful Vendor(s)

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This Request for Proposal states the instructions for submitting proposals, and the procedure and criteria by which Vendor(s) will be selected.

1.2 DEFINITIONS

Hereinafter, each company receiving this Request for Proposal is referred to as a “Vendor”, and a Vendor’s proposal in response to the Request for Proposal is referred to as a “Proposal”.

1.3 ISSUING OFFICE

University of Northern British Columbia Purchasing Department 3333 University Way Prince George, BC V2N 4Z9

Attention: Sheila Keith, Director Phone: 250-960-5500 Fax: 250-960-5507

1.4 KEY DATES

Listed below are the important events and the target dates and times by which the events are expected to be completed:

A. Issue of Request for Proposal July 18, 2014 B. Return Receipt Confirmation Form Immediately C. Mandatory Site Visit July 22, 2014 D. Respondent’s Inquiries up to July 25, 2014 E. University’s Answers by the end of July 28, 2014 F. Due Date for Submission of Proposals Aug 05, 2014 G. Evaluation and Clarification of Proposals Up to Aug 07, 2014 H. Award of Purchase Aug 08, 2014

1.5 CLOSING DATE AND TIME

Proposals, signed by the Vendor’s authorized representative, must be received by the Issuing Office, not later than 3:00 PM (1500 Hours) Pacific Time, August 05, 2014.

The University will not accept submissions of any Proposals after the closing date

and time. Any submissions received after the closing date and time shall be

considered disqualified and will be returned unopened to the Respondent who

submitted the RFP. Under no circumstances, regardless of weather conditions,

transportation delays, or any other circumstances, will late submissions be

accepted.

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1.6 PROPOSAL SUBMISSION

One hard copy plus TWO (2) electronic copies of the Vendor’s proposal, complete

with specification sheets, must be submitted to the Issuing Office on or before the closing date. Electronic copies to be sent to BOTH sheila.keith@unbc.ca AND leslie.burke@unbc.ca. Subject: RFP14-1469

FAXED REPLIES WILL NOT BE ACCEPTED.

Vendors may not make modifications to their Proposals after the closing date and time except as may be allowed by the University pursuant to Section 1.10.

Amendments to a Request for Proposal by facsimile will be accepted provided that the amendment amount is shown and not the total offer. Amendments must be received in writing prior to the Closing Time to be considered as part of the Respondent's proposal.

The University accepts no responsibility for non-receipt and delays in receipt caused by facsimile transmission and reception problems, equipment failure, or any other similar cause. Verbal, telephonic, facsimile and telex modifications or amendments received after the Closing Time will not be considered and will not form any part of the Proposal submitted. Proposals which contain qualifying conditions may be disqualified or rejected.

Proposals will be opened immediately after the Closing Time at the office of the Purchasing Department, University of Northern British Columbia, Room 1069, 3333 University Way, Prince George, BC V2N 4Z9. Only the names of the Respondents and the total Proposal price will be disclosed by the University of Northern British Columbia to the Respondents.

The University may reproduce any of the Vendor’s Proposal and supporting documents for internal use or for any other purpose required by law.

The University will not be obligated in any way by the Vendor’s Proposal. The University will not return any of the Vendor’s Proposal and supporting documents to the Vendor.

1.7 PROPOSAL COSTS

The Vendor has the sole responsibility for any costs associated with preparing and submitting its Proposal in response to the Request for Proposal.

In no event will the University be responsible for the costs of preparation or submission of any Proposal.

1.8 IRREVOCABLE OFFER

Proposals submitted to the University shall constitute a valid and irrevocable offer which is open for acceptance by the University from and after submission until the expiration of the 150

th day following the Closing Date specified in Section 1.5.

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The University reserves the right to accept the Proposal which it deems most advantageous, and the right to reject any or all Proposals.

The University will not be liable under any contract in connection with this Request for Proposal, or the submission of Proposal, unless and until the University has accepted one or more Proposals.

1.9 INQUIRIES AND CHANGES

Any inquiries regarding the selection process and the terms of the Request for Proposal

and Technical requirements, MUST be faxed to: ATTN: Sheila Keith c/o RFP14-1469 Fax: (250) 960-5507

Answers from the University of Northern British Columbia will be issued in written form and signed by the Purchasing Agent and then sent out to all parties registered as having a set of the Proposal Documents. Any Addenda shall be considered as part of the Proposal Documents. All Addendums will be posted on the UNBC Purchasing website listed as “Active Tenders & RFP’s”.

Any Respondent who does not submit the RECEIPT CONFIRMATION may not be

sent any amendments or addenda.

It is the responsibility of each Vendor to inquire about and clarify any requirements of this Request for Proposal which are not understood.

The University of Northern British Columbia shall not be responsible for, and the Respondent shall not rely upon, any instructions or information given to any Respondent other than in writing in accordance with the requirements of the Request for Proposal.

The RFP is not to be discussed with any other University of Northern British Columbia employee except at the direction of the Purchasing Manager. Failure to do so could result in the rejection of your bid.

Vendors must obtain their own information on all matters and things that may in any way influence them in making their Proposal and fixing prices.

Vendors must satisfy themselves in all respects as to the risks and obligations to be undertaken by them.

If a Vendor discovers any inconsistency, discrepancy, ambiguity, errors, or omissions in this Request for Proposal, it must notify the University immediately in writing.

The University may, at any time, make and stipulate changes to this Request for Proposal.

The University may provide additional information, clarification or modification by written addenda. All addenda shall be incorporated into and become part of the Request for Proposal. The University shall not be bound by oral or other informal explanations or clarifications not contained in written addenda.

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1.10 SELECTION PROCESS

Because the University bases any decision to award a contract(s) on the Proposals submitted, Vendors should include all requirements, terms or conditions it may have in their proposal, and should not assume that any opportunity will exist to add such matters after the Proposal is submitted.

If the University determines, in its sole discretion, that one Vendor(s) is clearly more highly qualified than the others under consideration, it may decide to award a contract directly to that Vendor(s).

1.11 BASIS OF SELECTION

The University will not necessarily accept the lowest price or any Proposal. Any implication that the lowest or any Proposal will be accepted is hereby expressly negated.

The University will not be limited as to its criteria for evaluation of Proposals. The University may take into account whatever criteria and considerations it wishes to. These may include:

1.11.1 The Vendor’s capability to provide the goods and services as described in

Attachment A and the information contained in the technical documentation supplied by the Vendor in response to this Request for Proposal.

1.11.2 Any features or value added advantages which are unique to the Vendor’s

Proposal, which the University has not listed in Attachment A.

1.11.3 The quality and duration of the Vendor’s proposed warranty period, specifically: items covered; period covered; items not covered; and any other factor that should be considered by the University in evaluating this aspect of the Vendor’s Proposal.

1.11.4 The contractual terms proposed by the Vendor which would govern any contractual

relationship with the University.

1.11.6 The Vendor’s price.

1.12 CONTRACTUAL OBLIGATION

Mandatory Contractual Provisions (Mandatory Provisions) and Preferred Contractual Provisions (Preferred Provisions) that will govern any subsequent contract issue are outlined in this Request for Proposal. The Vendor’s Proposal is automatically deemed to include the Vendor’s agreement to the Mandatory Provisions and the Preferred Provisions unless the Vendor expressly and specifically provides otherwise in its Proposal.

Mandatory Provisions are listed in Section 3.0. The Vendor may not modify any Mandatory Provisions in its Proposal. If the Vendor has any Mandatory Provision or wished to

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incorporate or use any Vendor standard terms and conditions, the Vendor shall append such materials to its Proposal and indicate thereon such Mandatory Provisions. The Vendor’s Mandatory Provisions will also be considered as part of the selection process.

Preferred Provisions are listed in Section 4.0. Such provisions are desirable to the University but are open to negotiation between the University and the Vendor. The Vendor may reject or make changes to preferred provisions by explicitly stating so in its Proposal.

1.13 CONTRACT PROVISIONS BY REFERENCE

The University’s acceptance of the Vendor’s Proposal by issuance of a Purchase Order shall create a contract between the University and such Vendor containing all specifications, terms and conditions in the Proposal except as amended in the Purchase Order. Any exceptions taken by the Vendor which are not included in the Purchase order will not form part of the contract.

2.0 GUIDELINES TO SUBMISSION OF PROPOSAL

In order to receive a uniform format of Proposal from all Vendors, the following guidelines for formatting the proposal have been outlined.

2.1 EXECUTIVE SUMMARY

The Vendor shall include a summary of pertinent points in the Proposal that the Vendor wishes to highlight.

2.2 SITE PREPARATION AND REQUIREMENTS (if applicable)

The installation requirements and site services required, including environmental conditions must also be specified in the Proposal.

Appropriate modifications to any building in which the banners, graphics etc shall be installed will be the responsibility of the University and such modification shall be completed in such a manner that delivery and installation by the Vendor will not be impeded.

The Vendor is responsible to provide all the information necessary for a proper site preparation.

2.3 COSTS

All prices must be quoted duty exempt and goods & services tax (G.S.T.) and B.C. provincial sales tax (P.S.T.) excluded. Each Vendor shall provide separate prices for:

2.9.1 Proposed goods and services for installation.

2.9.2 Rates for normal working day service calls on a time and material basis.

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2.9.3 All costs related to delivery.

2.9.4 Any charges not specified in the above which will or may be billed to the University by the Vendor in performing the work proposed. In addition, the Vendor shall clearly indicate any known possibility for unanticipated charges to the University, other than the Vendor’s charges specified in its Proposal, as well as make any suggestions for cost savings in any area.

2.10 DELIVERY DATES

The Vendor must specify its best delivery date in days and installation time required from the University’s acceptance of the successful Proposal.

3.0 MANDATORY CONTRACTUAL PROVISIONS

The following terms and conditions are mandatory and shall be deemed to be incorporated.

3.1 THE UNIVERSITY’S AUTHORIZED REPRESENTATIVES

The only persons who are or shall be authorized to speak or act for the University in any way with respect to any contract resulting from this Request for Proposal are those whose positions or names have been specifically designated in Section 1.9.

It is hereby declared and agreed by the Vendor that all Proposals submitted to the University by the Vendor have been prepared on the basis of its own knowledge of the nature of the work to be performed or of the goods to be supplied, the location, quality, and character of the equipment and facilities needed, as well as general and local conditions and all other such matters which can affect the Vendor’s performance under any contract between the parties that might result from the Vendor’s Proposal.

The Vendor further agrees that it does not rely upon any information given or statements made by representatives of the University with regard to the Vendor’s Proposal or work to be performed.

3.2 AMENDMENTS

No amendment of a contract resulting from this proposal process shall be effective unless it is reduced to writing and executed by the University’s Purchasing Manager or Major Contracts Officer and by the individual signing the Vendor’s Proposal or another individual named by the Vendor as specified in Section 1.3.

3.3 NOTICES

All notices provided hereunder shall be given in writing and delivered in person, by facsimile, or by registered or certified mail, return receipt requested addressed as follows:

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If to the University:

Purchasing Department University of Northern British Columbia Attention: Sheila Keith 3333 University Way Prince George, BC V2N 4Z9 Fax No. (250) 960-5507

The person signing the Vendor’s Proposal in response to the University’s Request for Proposal, at the Vendor’s address indicated in such Proposal; or to such other person or address as either may designate for itself in writing and provide to the other. Notice shall be deemed given when delivered the third business day following the day such notice is deposited in the mail, or upon facsimile transmission. In the event of any interruption in the ordinary postal service, any such notice shall be delivered or sent by facsimile transmission and not mailed.

3.4 INDEMNITY

The Vendor shall indemnify the University for all damages suffered by it due to the negligent actions or wrongful acts of the Vendor, its employees, servants or agents. The Vendor shall indemnify and hold harmless the University, its Board of Governors, its employees, students, servants and agents from all claims, demands, losses, costs, damages, actions, suits, or proceedings initiated by third parties arising from the negligence of the Vendor, his employees, servants, or agents.

3.5 INSURANCE (if applicable)

The Vendor warrants and represents that it has the following insurance coverage:

3.5.1 GENERAL LIABILITY INSURANCE

General Liability Insurance with a limit of not less than $2,000,000.00 inclusive per occurrence for bodily injury, (including death) and damage to property including loss of use thereof. Such insurance shall include coverage for broad from property damage, contractual liability, completed operations and product liability. The University of Northern British Columbia shall be named as an additional insured on the policy, but only with respect to the operations of the Vendor in the performance of this contract.

3.5.2 AUTOMOBILE LIABILITY INSURANCE

Automobile Liability Insurance for a limit of not less than $2,000,000.00 for all owned, leased or rented licensed vehicles used in the performance of the contract.

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3.5.3 PROPERTY INSURANCE

Property Insurance (all risk installation floater) for the value of the work performed and the full value of products specified by the University, if any, for incorporation into the work. Such insurance shall include a waiver of subrogation against the University, its servants, employees or agents.

3.6 WORKERS’ COMPENSATION

The Vendor with whom the University wishes to contract warrants and represents that it shall comply with the relevant Workers’ Compensation Board requirements.

3.7 APPLICABLE REGULATIONS

All equipment provided shall comply with all applicable provincial and federal regulations.

3.8 GOVERNING LAW

Any contract resulting from this request for proposal shall be governed by and interpreted in accordance with the laws of the Province of British Columbia.

3.9 ASSIGNMENT

Any agreement(s) made as a result of this Request for Proposal may not be assigned or transferred by either party to such agreement without the prior written approval of the University.

3.10 OWNERSHIP

The University retains the rights and ownership in and to all Material produced as a result of this RFP. Copyright in the Material belongs exclusively to the University in perpetuity. All wordmarks, trademarks, logos and identifications for the University of Northern

British Columbia are controlled and protected by the University. Use of these is

restricted to the University unless written permission is obtained in advance.

4.0 PREFERRED CONTRACTUAL PROVISIONS

The following terms and conditions are desirable. Vendors may propose alternate language, but are requested to limit their changes to those of a substantive nature. Except to the extent that changes are made in the Vendor’s Proposal, these provisions shall be deemed to be incorporated in the Vendor’s Proposal.

4.1 COMMITMENTS, WARRANTIES AND REPRESENTATIONS

Any commitment made by a Vendor pursuant to its Proposal shall be binding upon the Vendor. For the purposes of its Proposal, a commitment by a Vendor includes:

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4.1.1 Prices and options committed to remain in force over specified periods of time;

4.1.2 Any written warranty or representation made by the Vendor in a Proposal as to the

goods and services being offered.

4.1.3 Any written warranty or representation made by the Vendor concerning the characteristics of items described in 4.1.2 above made during the course of negotiations whether or not incorporated into a formal amendment to the Proposal in question; and

4.1.4 Any written warranty or representation by the Vendor in a Proposal, support

documents, side letters or other memoranda, or negotiations subsequent thereto as to training to be provided, services to be performed, prices and options committed to remain in force over fixed periods of time, or any other similar matter regardless of the fact that the duration of such commitment may exceed the duration of any contract that may be entered into by the parties.

4.2 RISK OF LOSS OR DAMAGE (PURCHASED EQUIPMENT) AND TITLE

The University is not responsible for any risk of loss or damage to goods supplied pursuant to a Vendor’s Proposal until clear and unrestricted title to such goods is transferred to the University. Clear and unrestricted title for any item purchased pursuant to a Vendor’s Proposal shall pass to the University when the successful installation is completed.

4.3 DELIVERY

4.3.1 The Vendor shall transport, deliver, unload, move to the installation location, unpack, assemble, wire, connect, install, all goods as specified and agreed to.

The Vendor shall notify the University at least three (3) business days prior to making deliveries and installation. Notification shall be given to the University’s designated representative.

The Vendor shall be responsible for all aspects of delivery from manufacturer’s point

of origin to the University’s installation site. All loading and unloading shall be the responsibility of the Vendor.

4.4 TAXES & DUTIES BC provincial sales tax applies on all items. Goods and Services Tax (GST) is applicable.

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ATTACHMENT A

SPECIFICATIONS

REQUEST FOR PROPOSAL

RFP14-1469

Considerations

UNBC will create the graphics for any printed materials.

Quotes for window graphics and frosted windows to include installation. Window graphics quote to

include removal.

Mandatory site visit.

Flag for Mr. PG

Size: 3 ft x 6 ft

Colour: Full colour

Purpose: Outdoor exposure of approximately one

year

Date required: August 15, 2014

Standard flag should include any grommets, etc., ready

for hanging.

Community Street Banners

Campus Banners

Size: 30” x 60”

Quantity: 55

Quote to include hardware for hanging.

Prince George Street Banners

Size: 30” x 60”

Quantity: 48

Quote to include hardware for hanging.

Quesnel Street Banners

Size: 32” x 80”

Quantity: 16

Quote to include hardware for hanging.

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Terrace Street Banners

Size: 24” x 60”

Quantity: 28

Hardware NOT required.

Fort St John Street Banners

Size: 30” x 60”

Quantity: 25

Hardware NOT required.

Prince Rupert Street Banners

Size: 30” x 60”

Quantity: 8

Quote to include hardware for hanging.

Colour: Full colour

Purpose: Outdoor exposure of approximately one year

Date Required: August 15, 2014

Quantity Summary: 30” x 60” = 136

32” x 80” = 16

24” x 60” = 28

127 require hardware

Window Graphics

These large format window graphics should be the kind that you can see through, ideally with no interruption to

vision from the inside (if possible).

Vendor to provide quotes for product, installation and removal.

Vendor to measure dimensions. Dimensions provided are estimates only.

Size: Vendor to measure

Colour: Full colour

Installation: by August 24, 2014

Removal: August 2015

Prince George Campus Peaks 1 + 2

Conference Centre

Cafeteria Window 1 + 2

Cafeteria Sides

Library Entrance

Northern Sport Centre

See APPENDIX 1 for approximate dimensions.

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Frosted Windows Frosted glass application.

The design will include text where the background is frosted, and the text is the window.

Size: Vendor to measure dimensions. Dimensions provided are estimates only.

2 windows approximately 59 ¼” x 78”

2 windows approximately 64 ½” x 78”

2 windows approximately 71” x 78”

Installation: by June 19, 2015

Removal: None – permanent installation

Exterior Painting in Courtyard

Prince George Campus | Courtyard

We would like the visual identity for UNBC’s 25th

Anniversary to be painted in the

courtyard.

See APPENDIX 2 for approximate dimensions.

Quote should include both painting and removal.

Painting completed by August 24, 2014. Removal August 2015.

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SCHEDULE I

BIDDERS SUBMISSION CHECKLIST

REQUEST FOR PROPOSAL

RFP14-1469

_________________________

1. Schedule II – Itemized Price List

2. Schedule IIIA – Proposal Response Form

3. Schedule IIIB – Proposal Signatures

4. Schedule IV – Delivery and Installation Schedule

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SCHEDULE II

ITEMIZED PRICE LIST

REQUEST FOR PROPOSAL

RFP14-1469

______________________ Proposals shall be itemized as indicated in the specifications in Attachment A. Please do not submit hand written responses. The Unit Prices below should be for the product cost only. Any other charges for packaging, shipping, handling, etc., should be filled out on a separate page as indicated. I/We hereby list below an itemized unit breakdown of prices as follows:

NOTE 1: Please fill out the unit pricing and extended amounts and total your proposal.

Please clearly indicate “Options” available and corresponding upcharge(s) where applicable.

NOTE 2: Pricing below must be submitted in Canadian Funds, landed.

NOTE 3: While vendors are encouraged to quote on all portions of this RFP, this is not

mandatory. Vendors may submit proposals on some or all of the items listed in Attachment A.

NOTE 4: The University reserves the right to award all, some, or none of the items listed

herein. The University reserves the right to award to one or more vendors. The University

reserves the right change quantities and dates required. The University reserves the right to add

additional projects, materials, and work at a mutually agreeable price.

Item Unit Extended

No. Qty. Description Price Price

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SUMMARY: Materials Total $___________

(Taxes not included) Installation Charges $___________ Delivery & handling Charges $___________

SUBTOTAL: $___________ Goods and Services Tax $___________ B.C. Sales Tax $___________

TOTAL PROPOSAL PRICE: $___________ F.O.B. Point: University of Northern British Columbia.

Proposal Expiry Date:__________________________________________________ (Note: Must be 60 days Minimum)

Vendor’s Warranty/Guarantee covering materials and workmanship on products proposed:

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

Installation Time Frame (days):____________________________________ (number of days to install the work)

Note: Delivery date is scheduled for ____________, 20__ at UNBC.

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SCHEDULE III(A)

PROPOSAL RESPONSE FORM

REQUEST FOR PROPOSAL

RFP14-1469

______________________

This proposal response form must be completed by each Vendor and forwarded to The University of Northern British Columbia. All requirements outlined in the Request for Proposal with their submission and any other documentation requested by UNBC, and any important information developed by the Vendor as part of its presentation, must accompany this form.

PROPOSAL We, __________________________________________, having examined the Request for Proposal and all other information and documents included in the Request for Proposal, do hereby offer and agree to furnish as described. 1. Receipt of the following addenda is acknowledged:

Addendum No. ______________ Date: ________________________ Addendum No. ______________ Date: ________________________ Addendum No. ______________ Date: ________________________

2. The University reserves the right to waive irregularities and informalities, to reject proposals from

Vendors found not to be responsive according to the terms of the invitation, and the right to reject all proposals.

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SCHEDULE III(B)

PROPOSAL SIGNATURE(S)

REQUEST FOR PROPOSAL

RFP14-1469

_______________________ The undersigned agrees not to withdraw or modify this Proposal for a period of sixty (60) days from submission deadline. NAME OF FIRM: __________________________________________________________ AUTHORIZING SIGNATURE: _______________________________________________ _______________________________________________ Print Name Official Capacity: __________________________________________________________ Address: __________________________________________________________ City: __________________________________________________________ Province or State: ___________________ Postal or Zip Code: _____________ Date: __________________________________________________________ Telephone: ___________________ Fax: ______________________ Email _______________________________________________ Duly authorized officers of the Vendor(s) shall properly execute the Proposal as follows: If the Vendor is a corporation, the proposal shall be signed in the name and under the seal of the corporation by a duly authorized officer of the corporation, with the designation of hislher official capacity, and attested properly. The proposal shall show the place in which the corporation is chartered. If the Vendor is an individual, he or she shall sign the proposal in person or by representative and be witnessed, stating the name or style, if any, under which he or she is doing business. If the signing is by representative, his or her power of attorney or other authorization shall be stated, and a certified copy thereof shall be attached to the Proposal. If the Vendor is a joint venture or partnership, the proposal shall be signed by each of the persons or firms, which is a party to the joint venture agreement. A certified copy of the joint venture agreement shall be attached to the Proposal. A joint venture will not be accepted unless the joint venture agreement or some other signed and legally binding instrument is certified and attached to the proposal, containing provisions for one of the parties to the joint venture to be in full direction of the project and to exercise this direction through a single individual, to be appointed Manager of Operations with the consent of all parties to the joint venture agreement.

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SCHEDULE IV

DELIVERY & INSTALLATION SCHEDULE

RFP14-1469

___________________________