republika ng pilipinas /^^ siîtiof^ lîa a^^^fû-^^^pu^^...

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Siîtiof^ lîA^^f^^tU^ A^^^fÛ-^^^pU^^ ]2 SEP 2019 (PAMBANSANG PANGASIWAAN N G PATUBIG) \ ^ ^

Liingsod ng Quezon

Office Address: National Government Center EDSA, DJIiman, Quezon City, Philippines

Telephone Nos.: (02) 929-6071 to 78 Website: www.nia.gov.ph

Telefax No. (632) 928-9343 TIN No. 000-916-415

MC No. 13J S . 2019

MEMORANDUM CIRCULAR

TO: THE SENIOR DEPUTY ADMINISTRATOR, DEPUTY ADMINISTRATORS, DEPARTMENT/REGIONAL/PROJECT MANAGERS, DIVISION MANAGERS AND OTHERS CONCERNED

SUBJECT: NIA'S COMPETENCY FRAMEWORK '

DATE: 28 AUGUST 2019

The adoption of a Competency-Based Human Resource Management and Development [CBHRMD) is one of NIA's performance commitments to the Governance Commission for Government Owned and Controlled Corporation, Having a competency framework is the initial step towards the fulfillment to CBHRMD. NIA's Competency Framework was developed with the technical assistance of the Center for Organizational Development of the Development Academy of the Philippines.

Competency Framework is a model in which features, characteristics and work methods are defined for a certain position or organization. NIA's competency framework is composed of thirty-two (32] competencies. Competencies are defined as the observable, measurable and vital knowledge, skills and attitudes that are translations of capabilities deemed essential for organizational success.

The Agency's competency framework consists of three [3) types of competencies: a) core competencies - these are the competencies that reflect organizational core capabilities and should be possessed by all employees regardless of function; b) leadership competencies -relates to skills, knowledge and behaviors needed to perform managerial work and processes; and c) technical competencies - pertains to specific bodies of knowledge and skills required to perform the defined activities in a function or job.

Out of the thirty-two (32) identified competencies, three (3) are core competencies: accountability, interpersonal communication and organizational awareness; five (5) are leadership competencies: conflict management, leading and managing change, people management, stakeholder engagement and strategic thinking and visioning; and twenty-four (24) are technical competencies: accounting acumen, analytical and creative thinking, asset management, budget management, community organizing, computer literacy, construction supervision, designing and managing training, engineering design, financial reporting, HR service excellence, information management, irrigation system management, IT expertise, learning facilitation, making presentations (presenting effectively), monitoring and evaluation,

problem solving and decision making, procurement management, program delivery and administration, project management, project planning and development, property administration and technical writing.

The assessment of employees to determine their competence level shall follow after the development of competency framework Assessing one's competency is evaluating and developing an employee competence level to a given standard. This is putting value to an employee by providing the competence needed to effectively perform his functions and duties.

In CY 2019, we will assess the competence of section chiefs [SG-20) and above while the assessment of the remaining employees shall be in CY 2020. The degree of competence of an employee determines how s/he performs in his/her job. Competency assessment with a pass result could be a basis for promotion in rank or work assignment. On the other hand, a failure in the assessment may result to probable re-training or farther training or demotion/separation from service.

A180 degree assessment of competency levels shall be done wherein employees will be asked to have a self-rating and the same shall be referred to their superiors for validation.

Said assessment shall be done through a survey using the competency assessment form. The form aims to measure the core and technical skills for SG 1-19 with the addition of the leadership skills for SG 20 and above. It also contains the competencies and their corresponding key behaviors which are required of the position. A four (4)-point rating scale was designed to gauge the proficiency of the respondents.

Respondents shall rate each key behavior under the different competencies. Their proficiency for the key behaviors of core competencies shall be rated using the following rating scale:

4 (Strength) - practices the key behavior repeatedly and consistently

3 (Adequate) - practices the key behavior repeatedly, with isolated lapses

2 (Area that needs improvement) - rarely practices the key behavior or inconsistent in practicing the key behavior

1 (Not demonstrated) - does not practice the key behavior

Proficiency for the key behaviors of the technical and leadership competencies shall be measured using the following rating scale:

4 (Expert) - can be tapped as adviser in specialized aspects of the job; considered as role model due to the acquired extensive knowledge and skills

3 (Proficient) - with advanced knowledge and skills; ^ practices the key behavior repeatedly and

shows moderate display of expertise in practicing the key behavior

2 (Good) - with basic knowledge and skills; starting to

apply the key behavior but experiences difficulty in practicing them

1 [Limited) - has minimal knowledge of concepts and needs very close supervision to be able to display the key behavior

The forms to be accomplished shall be provided by the Human Resources Division in September. Self-assessment shall be done by 20 September 2019 [Friday) and forwarded to the superior who shall finish rating the competency level of the subordinate by 11 October 2019 [Friday).

Attached are the competency framework, competency dictionary and tables of core, leadership and technical corimet^ncies.

ICA Administrato

RVISAYA(Ret)

NIA Leadership Competency Tables

Page 1 of 5

Competency Type Leadership

Competency Title Leading and Managing Change

Competency Definition The ability to influence others to accept and implement change initiatives through a combination of role modeling, persuasive speech, decisive action, and

the mitigation of adverse effects on affected individuals and sectors

BASIC INTERMEDIATE ADVANCED SUPERIOR

B.1. Recognizes the nature and direction of

the change and the adjustments that it

will require of the organization and

stakeholders

B.2. Responds enthusiastically and actively

to the change agenda

B.3. Develops/crafts one's development plan

as a change leader/agent

I.1. Communicates a compelling vision and

a need for change that generates

inspiration, excitement, enthusiasm,

and commitment among one’s peers

and subordinates

I.2. Explains clearly and persuasively what

adjustments the organization and its

constituents must make to

accommodate the planned change

I.3. Shows readiness and enthusiasm for

the change by adjusting one’s behavior

to accommodate the planned change

I.4. Carries out one’s tasks in the Change

Management Plan with energy and

enthusiasm

I.5. Integrates change management

initiatives in the work plan of the unit of

an office to move the change forward

I.6. Reinforces the performance of

individuals and teams who

demonstrate actions and initiatives

supportive of the change agenda

through rewards and recognition

I.7. Continuously enlists active

participation and support of staff in the

change agenda to sustain the

momentum and minimize the negative

impact

I.8. Aids employees in redefining roles

during the change implementation to

ensure clarity and focused efforts

A.1. Implements the Change Management

Plan competently and with enthusiasm

A.2. Identifies the likely responses of the

various segments of the organization’s

stakeholders to the planned change

A.3. Tailors a strategy of communication for

each segment

A.4. Explains persuasively the need and

urgency of the planned change when

the opportunity arises or when called

upon to do so

A.5. Addresses change resistance

with personal concern, reciprocal

loyalty, and moral integrity from people

who feel a sense of loss as a result of

change

A.6. Monitors the implementation of the

change agenda to evaluate its

effectiveness

A.7. Identifies sources of conflict in

situations involving a change process

and acts sensitively, objectively, and

constructively to de-escalate conflict

S.1. Communicates a compelling vision and

a need for change that generates

inspiration, enthusiasm, and

commitment among the executives and

top managers

S.2. Wins the enthusiastic support of the

executives and top managers for the

planned change

S.3. Demonstrates consistently the

conviction that the planned change is

necessary and urgent through outward

demeanor, speech, and actions

S.4. Develops a comprehensive Change

Management Plan that enhances the

likelihood of success by taking into

account all interests, enablers,

obstacles, and other factors; by

instituting broad participation as the

method of change; and by including

initiatives that mitigate the negative

consequences of change

S.5. Convenes the Change Management

Team and ensures their successful

implementation of the Change

Management Plan


Page 2 of 5


Competency Title Strategic Thinking and Visioning

Competency Definition The ability to systematically scan the environment and link relevant information using a broad perspective; to craft innovative alternatives; and to plot paths

in order to achieve the long-range goal or vision of the NIA


B.1. Identifies the various ways in which

one’s office or unit can contribute to the

NIA’s accomplishment of its Mission

and Vision

B.2. Recognizes the strengths and

weaknesses of one’s office and unit in

relation to its functions and targets

within the NIA

B.3. Identifies interventions for exploiting the

opportunities and mitigating the risks of

one’s office

I.1. Recognizes the NIA’s strengths and

weaknesses and the various ways they

can interact with its opportunities and

threats in order to help or hinder the

NIA’s ability to fulfill its Mission and

Vision

I.2. Generates alternative directions,

strategies, and actions for more fully

achieving the NIA’s Mission and Vision

A.1. Recognizes the political actors and

events that may impact the feasibility of

identified alternative directions,

strategies, and actions

A.2. Evaluates the alternative directions,

strategies, and actions according to a

specific set of criteria and a scientific

and participatory process

A.3. Selects the best alternative based on a

careful analysis of pros and cons /after

weighing the pros and cons

S.1. Anticipates the multi-dimensional

aspects and impacts of emerging

issues, futures trends, potential

challenges and opportunities, and how

these can affect the NIA's systems,

processes, people, programs and

services

S.2. Aligns strategies and development

plans to the national development

agenda and the whole government

scenario

S.3. Provides quality judgment and strategic

advice to senior leadership and

relevant government instrumentalities,

based on robust analysis and

consideration of a broad context


Page 3 of 5


Competency Title Conflict Management

Competency Definition The ability to address competing and divergent ideas, actions, or agenda among or between parties in a fair, calm, dispassionate, and consultative

manner


B.1. Communicates to the work team in

speech, manner, body language, and

general behavior a quality of

psychological safety, openness, and

fairness that encourages subordinates

to a trusting attitude

B.2. Acts quickly to resolve disagreements

that are brought to one's attention

B.3. Listens to all sides of an issue before

coming to a conclusion or making a

decision

B.4. Uses various methods for corroborating

facts and testing assertions made with

regard to the issue or conflict

B.5. Communicates any resolution arrived

at clearly, firmly, but gently and with

genuine empathy for all parties

involved

B.6. Distinguishes between critical and non-

critical conflicts, and prioritizes the

former

B.7. Keeps the conflict within the office or

unit if there is no compelling reason to

consult or inform anyone outside the

office or unit

B.8. Uses a calm demeanor and a gentle

but firm voice when attempting to

resolve conflicts

I.1. Recognizes other people’s agenda

and what is important to them

I.2. Recognizes the imminence or

undercurrent of conflict and acts

quickly to forestall or resolve it

I.3. Gives all parties a chance to respond

to or contradict comments or

complaints against them

I.4. Allows everyone involved more or less

equal airtime when discussing issues

or complaints

I.5. Elicits ideas for resolving conflict from

the involved parties themselves

I.6. Translates resolutions into concrete

actions and new norms and

communicates these clearly to the

concerned parties and to the office or

agency

I.7. Distinguishes which conflicts can be

resolved at one's level and which

require the help or intervention of one's

superior or an outside party, and acts

accordingly

I.8. Uses a conciliatory tone in antagonistic

situations that threaten to escalate

A.1. Emphasizes points of agreement

among differing points of view and

uses these as a starting point to

resolving conflict

A.2. Keeps the parties focused on the

critical issues and prevents them from

getting sidetracked into minor or

peripheral issues

A.3. Helps the involved parties think through

alternative solutions, their likely

consequences for everyone involved,

and their likely impact on the work

results of the office or agency

A.4. Distinguishes which conflicts only

require resolution within the team or

unit, and which require formal

disciplinary action, and acts

accordingly

A.5. Exudes a calming influence on parties

in conflict even in situations of heated

discussion

S.1. Distinguishes the parties' stated

positions from their real interests, and

homes in on the latter when attempting

to craft win-win resolutions

S.2. Helps the parties involved to find and

agree on solutions that are beneficial to

all the parties as well as the office or

agency

S.3. Recommends changes in policies,

processes, or procedures to prevent

similar conflicts from occurring again


Page 4 of 5


Competency Title Stakeholder Engagement

Competency Definition The ability to maintain harmonious and mutually beneficial relationships with individuals, agencies, and other entities that have an impact on or may be

impacted by the agency's work


B.1. Identifies and maintains a complete list

of the key stakeholders to facilitate

proper communication and

coordination when necessary

B.2. Manifests eagerness to assist any

stakeholder through a courteous and

friendly demeanor

B.3. Coordinates regularly with stakeholders

to ensure that the partnership's

commitments and objectives are on

target

B.4. Conducts appropriate stakeholder

consultation and information

dissemination activities prior to the

implementation of any irrigation

projects

B.5. Ensures that the concerns of all

stakeholders are appropriately and

adequately addressed in a prompt

manner

I.1. Builds networks with parties that can

enable the achievement of the NIA

goals and objectives

I.2. Consults other government entities to

address or resolve issues that may

impact the NIA

I.3. Participates fully on joint initiatives and

commitments with stakeholders to

establish trust and maintain linkages

I.4. Negotiates terms successfully with

stakeholders

A.1. Resolves conflicts, disagreements, and

differing interests among partners and

stakeholders in a constructive manner

A.2. Strengthens and deepens partnerships

and collaborations to enhance the

accomplishment of the NIA’s goals and

objectives

A.3. Represents the NIA’s interests in a

persuasive and diplomatic manner at

high-level meetings

S.1. Manages high-risk, complex, or critical

situations involving government

agencies and sectors using innovative

influencing strategies

S.2. Leverages on collaborative

partnerships and linkages to deliver or

enhance the NIA goals and objectives

S.3. Encourages and enforces inclusivity

guidelines and practices in

implementing collaborative projects


Page 5 of 5


Competency Title People Management

Competency Definition The ability to enable and motivate individuals and teams to achieve continuing improvements in performance by creating a safe and trusting work

environment and employing an effective blend of coaching, guidance, feedback, training, praise and rewards


B.1. Monitors and checks output of

subordinates to ensure that work is

done according to standards

B.2. Identifies individual and team

capabilities for effective work

outcomes

B.3. Coaches subordinates to prepare

complete staff work for submission

B.4. Acknowledges good work and ideas of

subordinates by giving praise and

appreciation

B.5. Communicates targets, standards,

and expectations clearly to

subordinates and to the work unit for

mutual support and respect, and to

encourage open and honest

relationships

B.6. Sets up meetings or consultations with

the team in a timely manner to gather

and to respond to feedback on

effective practices, areas for

improvement, and/or how to resolve

specific problems

I.1. Provides timely, concrete, and

evidence-based feedback to check

and monitor the performance of

individuals, the team or the group

using appropriate and available tools

I.2. Ensures that a subordinate’s workload

is reasonable and fitted to his/ her

capacity

I.3. Helps subordinates to develop

competencies for specific tasks

through coaching

I.4. Assesses learning needs and

identifies appropriate learning

interventions

I.5. Invests in subordinate’s continuing

development and career advancement

I.6. Facilitates open and consultative

discussions with subordinate’s or

within teams when making decision,

especially those that will affect

individuals

A.1. Develops new/enhances existing tools

to help individuals reach achievable

and specific workplace goals

A.2. Distributes workload

equitably/rationally among team

members

A.3. Coordinates and integrates work

expectations to maximize individual or

team strengths and to address areas

for improvement

A.4. Deals promptly and decisively with

employee performance issues by

establishing facts of behavior with the

employee, clarifying expectations, and

taking disciplinary action when the

behavior warrants it

A.5. Sets rational performance standards

for the reward system

A.6. Sets clear targets and expectations for

subordinates and work units while

giving subordinates autonomy in

important areas of their work

S.1. Guides employees in proposing and

choosing performance improvement

solutions given the organizational

goals, priorities, and outcomes.

S.2. Recommends improvements in

policies, programs, and regulations to

support a performance-based culture

and successful employee engagement

S.3. Builds and sustains a positive

relationship with the Board

NIA Core Competency Tables

Page 1 of 3

Competency Type Core

Competency Title Organizational Awareness

Competency Definition The ability to apply understanding of formal structures, policies, and mandates of NIA and the Philippine government, and internalize awareness of the

informal norms within NIA to delivering outputs efficiently


B.1. Explains the NIA’s Mandates, Mission,

and Vision in his/her own words to

clients and other stakeholders

B.2. Articulates the corporate values of the

NIA (Integrity, Commitment, and

Professionalism) and how they ought to

be applied in the performance of duties

B.3. Identifies the name and location of the

different offices / departments / units of

the NIA accurately

B.4. Describes the regular and institutional

activities of the NIA such as agency

anniversary, flag ceremony, etc., and

their relevance

B.5. Explains the basic steps or procedures

of the simpler transactions clearly and

courteously to clients

B.6. Keeps updated on internal issues that

impact the NIA

I.1. Explains the NIA’s programs, projects,

and services to stakeholders or RIPs

I.2. Cites relevant content of the NIA

issuances, directives, policies, and

standards when necessary

I.3. Readily recognizes the names and

faces of the different executives, and

department and division heads of the

NIA

I.4. Participates actively in institutional

events and activities of the NIA

I.5. Elaborates details of the different NIA

business processes with the

stakeholders/RIPs

I.6. Keeps abreast of trends in the social,

political, economic, and environmental

context within which NIA operates

I.7. Recognizes which behaviors are tacitly

approved of or frowned upon by NIA

personnel and management

A.1. Explains the value of one’s office

mandate/function to the attainment of

overall objectives, vision, and mission

of the NIA

A.2. Determines opportunities for

improvement of the NIA based on

issues and concerns raised by

stakeholders and/or clients

A.3. Explains the functions of the different

NIA offices in connection with the

process map

A.4. Identifies the key people to consult /

ask for help on specific areas of

concern

A.5. Encourages subordinates and team

members to participate in the events

and activities of the NIA

A.6. Recognizes information, news, and

social, political, economic, and

environmental issues that may have an

impact on the NIA and its clients

A.7. Acts according to unspoken

organizational limitations – what is and

is not possible at certain times or in

certain positions

S.1. Explains how the NIA outcomes

contribute to sectoral and national

development goals

S.2. Proposes concrete improvements to

structures, systems, and processes

based on the NIA's culture, capability,

and context

S.3. Promotes and celebrates milestones

and accomplishments of the

organization with the NIA community

S.4. Identifies underlying problems affecting

the NIA's performance such as political

and economic conditions, and other

external forces

S.5. Analyzes and evaluates how external

information, news, and social, political,

economic, and environmental issues

may affect the NIA


Page 2 of 3


Competency Title Accountability

Competency Definition The ability to discharge work duties dependably and accept responsibility for results, consequences, and decisions within one's ambit


B.1. Performs regular or assigned duties

diligently and in a timely manner

B.2. Follows standard procedures or simple

instructions from superior at all times

B.3. Checks the completeness and

correctness of documents before

submitting

B.4. Manages own time to ensure that all

tasks are accomplished on time

B.5. Asks for help when assigned tasks

seem too difficult

B.6. Uses office resources economically

and with care

I.1. Performs one’s fair share of the work

for the team or office consistently

I.2. Uses available tools to keep track of

one’s progress regularly in

accomplishing assigned tasks

I.3. Checks the completeness and

correctness of documents before

endorsing for approval

I.4. Informs superior ahead of time if

targets are not likely to be met because

workload is too difficult or too heavy

I.5. Makes adjustments to overcome

challenges as they become apparent

I.6. Admits one’s errors and willingly

discusses solutions with team

members

A.1. Allocates tasks and delegates

responsibilities with a view to ensuring

the completion of work in a timely

manner

A.2. Monitors periodically the progress of

work towards the outcomes under

one’s authority

A.3. Reviews the completeness and

correctness of documents and other

outputs before approving

A.4. Assists team members who are having

difficulty in accomplishing assigned

task when needed

A.5. Applies corrective action when an error

has been made

A.6. Readily adjusts priorities/services to

respond to pressing and changing

demands

S.1. Acknowledges responsibility for the

shortcomings of one’s team or office

S.2. Openly discusses opportunities for

improving ways of doing things

S.3. Finds effective ways of achieving

targets / outcomes even in the

presence of serious obstacles or

threats without violating the public trust

S.4. Ensures careful, judicious, and

economical use of the NIA’s physical,

financial, and human resources


Page 3 of 3


Competency Title Interpersonal Communication

Competency Definition The ability to convey and receive face-to-face messages in a timely manner, and in a way that minimizes psychological noise, so that the information and the action required by it are clearly perceived and accepted


B.1. Speaks clearly and courteously at all

times

B.2. Listens attentively with an open mind

without interrupting

B.3. Asks follow-up questions to clarify and

confirm understanding

B.4. Keeps oneself ready and open to

receive any communication from

stakeholders

I.1. Articulates ideas clearly and firmly

without antagonizing others

I.2. Paraphrases the speaker’s ideas to

ensure understanding before

responding

I.3. Elicits comments and responds to

questions with clarity and sincerity

I.4. Provides constructive feedback with

due regard for the other person’s

situation and feelings

I.5. Readily accepts suggestions and

opinions when an unpopular decision

or unwelcome information is shared

A.1. Conveys received messages correctly

and accurately when relaying to others

A.2. Answers complex on-the-spot

questions clearly and tactfully

A.3. Responds to and discusses

questions/issues in an understandable

manner without being harsh or

defensive

A.4. Encourages and acknowledges inputs

and ideas from others

A.5. Delivers difficult or unpopular

messages with clarity, tact, and

diplomacy

A.6. Provides advice and feedback to help

others to make sound and timely

decisions

S.1. Tailors the form and style of the

message according to the needs of the

audience

S.2. Ensures a safe office environment

where communication is open and

inclusive

S.3. Asks for and receives feedback with

openness and grace at all times

S.4. Conveys even unpopular messages or

decisions persuasively

NIA Technical Competency Tables

Page 1 of 32

Competency Type Technical

Competency Title Accounting Acumen

Competency Definition The ability to identify, record, measure, classify, verify, summarize, analyze, interpret, and accurately communicate financial information in a timely manner


B.1 Performs transaction processing in

correct sequence in an accurate

and speedy manner

B.2 Records financial transactions

accurately and uses the correct

account codes

B.3 Reconciles accounts according to

prescribed schedule

B.4 Performs a variety of general

accounting support tasks with

confidence including updating and

maintaining accounting journals,

ledgers and other records detailing

financial transactions (e.g.

disbursements, vouchers, receipts)

I.1 Checks accuracy, completeness of

supporting documents in

accordance to accounting and

auditing rules

I.2 Checks the correctness of

accounting record periodically and

recommends adjustments if

discrepancy is found

I.3 Maintains a checklist schedule of

regular Reconciliation Task and

ensure it is adhered to

I.4 Applies general knowledge of

generally accepted accounting

principles, practices and reporting

guidelines in managing general

accounting support tasks

A.1 Reviews, checks, and certifies the

correctness if claims are valid and

recommend for payment

A.2 Manages the steady improvement

in recording of financial

transactions

A.3 Scrutinizes/reviews reports and

provides management with regular

reports on the result and

implications of the financial reports

as reconciled

A.4 Independently interprets and

applies thorough knowledge of

generally accepted accounting

principles and their application to

government accounting

S.1 Reviews, checks, and confirms

recommendations regarding claims

S.2 Makes clear and timely

recommendations for non-

incurrence of errors

S.3 Takes appropriate action to

respond to the reported result to

handle implications of the financial

reports as reconciled

S.4 Applies in-depth accounting

theories and principles to improve

accounting systems design and

solve accounting problems

S.5 Recognizes complex and unique

issues and develops resolution

and/or consults with leadership in

order to achieve resolution


Page 2 of 32


Competency Title Analytical and Creative Thinking

Competency Definition

The ability to simplify, interpret, explain, relate, and extrapolate from complex information, ideas, concepts, systems, and situations

to aid in decision-making; to conceive, innovate, and develop new perspectives and ideas for improving or enhancing systems,

methods, and procedures, and for solving problems or overcoming challenges


B.1 Breaks down a complex system

into its component parts and

processes

B.2 Distinguishes between critical and

irrelevant pieces of information

B.3 Shows a receptivity to new ideas

and a willingness to try out new

ways of doing things

I.1 Identifies the interactions and

relationships between components

parts and processes of a complex

system

I.2 Identifies gaps in information and

makes assumptions in order to

continue analysis and/or take

action

I.3 Infers likely implications from

available information

I.4 Actively contributes to

brainstorming sessions in their

work area to generate new ideas

I.5 Keeps abreast of developments in

their field of expertise or interest

I.6 Keeps abreast of industry

standards and best practices in

their fields of expertise or interest

I.7 Fosters a work climate that allows

new and creative ideas to surface

A.1 Identifies variables outside the

system that have actual or

potential impacts on the system

A.2 Draws sound conclusions based

on factual analysis

A.3 Recognizes causes and

consequences of actions and

events that are not readily

apparent

A.4 Probes for, and identifies subtle

and unclear relationships in highly

complex matters

A.5 Identifies pressure points,

chokepoints, decision nodes, or

potentially or actually problematic

nodes or areas in complex

systems

A.6 Encourages and promotes

exploration of new ideas,

perspectives, and opportunities for

improvement

A.7 Suggests adjustments and

improvements to current

approaches and methods

S.1 Develops a model that usefully

integrates all the data and analysis

S.2 Assesses possible risks and their

likely impact on NIA operations

and performance

S.3 Develops and recommends

creative solutions for which there

are few or no precedents

S.4 Questions and challenges current

workflow and processes with the

intent of continuous improvement


Page 3 of 32


Competency Title Asset Management

Competency Definition The ability to account and record all acquisition and disposal of immovable properties, and to identify and assess the same for

income generation


B.1 Collates documentation of all

assets thoroughly and

systematically

B.2 Performs routine inspections and

maintenance procedures

according to compliance measures

and guidelines

B.3 Monitors compliance of lessee/

buyers on contract of lease/ deed

of sale to ensure that payments

and all other provisions of the

contract are complied with

B.4 Undertakes registration/transfer of

proofs of ownership (TCT and

TDs) after resolution of technical/

legal issues identified in the

analysis of the

transfer/conveyance documents

I.1 Anticipates the viability of assets

with respect to the needs and

requirements of continuous

operations and achievement of

targets of the NIA

I.2 Determines alternative uses of

properties and identifies criteria

and standards for evaluating them

I.3 Identifies viable asset acquisition

and disposal options using

established criteria and measures

I.4 Pursues claims for compensation

on properties affected by

government projects/private parties

A.1 Determines best use of properties

for the long-term strategies and

interests of the NIA

A.2 Prepares utilization plan for real

estate properties to ensure

productive use and optimum

returns for the NIA

A.3 Resolves issues of

intrusion/encroachment of informal

settlers and prevent future

intrusion/encroachment

S.1 Develops long- and medium-term

strategic use of properties based

on the NIA’s overall plan and

strategies

S.2 Defines the objectives and

expected outcomes of asset

management strategies for

optimized use and conservation of

assets


Page 4 of 32


Competency Title Budget Management

Competency Definition The ability to plan the NIA’s budget, allocate resources, and manage income and expenditures through responsible

implementation of the existing policies of the government to achieve its objectives efficiently


B.1 Prepares and presents clear

baseline data needed to support

the budget proposal

B.2 Prepares consolidated budget

proposal in accordance with the

prescribed format in compliance

with the requirements of oversight

agencies

B.3 Assigns Project and Object Codes

correctly

B.4 Encodes data involving use of

project funds correctly

B.5 Generates the Budget Utilization

Report (BUR) and Advise of Sub-

Allotment (ASA) when needed

B.6 Regularly monitors the billing and

collection activities

I.1 Reviews accuracy of data

presented and revises the

consolidated budget proposal

according to prescribed standards

I.2 Checks the entries in the BUR and

ASA as to correctness of Project

and Object Codes and fund

utilization

I.3 Reviews the correctness of the

billings and issuance of Statement

of Accounts (SOA) prior release

A.1 Scrutinizes all details, formatting,

and computation of the final

Budget Proposal prior submitting

to Superior

A.2 Apprises the Head of the NIA

regarding the Budget Proposal

and other financial information

prior to the Technical Budget

Hearing in the DBM, Congress

and Senate

A.3 Reviews the BUR and ASA in a

timely manner

A.4 Monitors and computes revenue

collections regularly and gives

immediate feedback to ensure that

the necessary adjustments are

made

S.1 Approves the evaluated data in

time for submission

S.2 Ensures that the Budget Proposal

is correct and is submitted well

ahead of time for review of the NIA

Board and for approval of the

DBM/Congress/Senate

S.3 Regularly attends and clearly

answers any queries during the

Technical Budget Hearing in the

DBM, Congress, and Senate when

necessary

S.4 Ensures that the BUR and ASA

are correct prior to timely approval

S.5 Approves SOA for on time

distribution to concerned offices


Page 5 of 32


Competency Title Community Organizing

Competency Definition The ability to assist farmer beneficiaries to form and sustain irrigator associations that participate actively in all phases of irrigation

development and management


B.1 Wins farmers’ attention with a friendly and helpful demeanor

B.2 Perceives training needs and identifies appropriate training interventions

B.3 Helps farmers to see the desirability of organizing irrigators’ associations and their possibilities in advancing farmers’ interests

B.4 Carries out the basic steps and standard schedules according to the principles and practice of community organizing

B.5 Convenes association meetings and acts to maximize attendance and participation

I.1 Wins farmer’s acceptance by listening attentively to farmers’ concerns and showing a willingness to understand and accept their perceptions

I.2 Shows sensitivity to individual farmers’ peculiarities and issues and maintains a consistently respectful attitude toward everyone

I.3 Perceives which farmers have leadership potential and acts to help them achieve that potential

I.4 Gives immediate useful advice when consulted

I.5 Creates eagerness to organize through a combination of persuasive arguments and effective visioning

I.6 Makes adjustments to the basic plan and schedule depending on the situation and reactions of the community, while keeping a strong and unwavering focus on the goal

I.7 Takes careful note of all ideas, complaints, disagreements, doubts, and decisions expressed both during formal and informal association meetings for planning appropriate responses, action, and interventions

A.1 Wins farmers’ trust by manifesting an eagerness to enter into farmers’ lives and empathize and identify with their dreams and anxieties

A.2 Shows sensitivity to community dynamics and navigates potential and actual disagreements and conflicts with equanimity and confidence

A.3 Perceives possibilities, potential problems and obstacles, potential allies and laggards, and acts appropriately to exploit strengths and mitigate weaknesses in the community

A.4 Organizes and facilitates informal discussions among association members as situations arise to help them clarify situations and issues

A.5 Maintains enthusiasm and morale in the organization through the timely celebration of victories, continued visioning, and appropriate personal encouragement

A.6 Convenes team meetings according to the agreed schedule or as necessary both for planning, making adjustments, and taking proactive action

S.1 Manages community perceptions and expectations and steers community thinking and feeling into hopeful but realistic and productive channels

S.2 Helps the Irrigator Associations to diagnose their own strengths and weaknesses, and determine ways of enhancing their capabilities and performance


Page 6 of 32


Competency Title Computer Literacy

Competency Definition The ability to operate computers, apply computer-based technologies, and use other computer-related office equipment with ease


B.1 Uses the basic features of word

processing software comfortably

B.2 Uses the basic features of

spreadsheets and presentation

software comfortably

B.3 Uses the Operating System

quickly and easily for simple tasks

B.4 Creates back-up files of all

documents and important data

regularly

B.5 Checks and reads work email

regularly

B.6 Uses internet browsers with ease

B.7 Uses search engines with ease

and skill when doing research on

the internet

B.8 Uses computer hardware and

peripherals (e.g. thumb drives,

external hard drives, sound

system, printer, etc.) comfortably,

carefully, and safely

B.9 Operates basic office hardware

and equipment such as printers,

scanners, and projectors correctly,

carefully, and safely

I.1 Uses the more advanced features

of word processing software

skillfully

I.2 Uses the more advanced features

of spreadsheets and presentation

software skillfully

I.3 Navigates the Operating System

quickly and easily when organizing,

transferring, copying, and

converting files

I.4 Updates software regularly and

safely

I.5 Replies to emails immediately

I.6 Sends emails with necessary

attachments in a timely manner

I.7 Avoids malicious and dangerous

websites when using the internet

I.8 Installs and uninstalls simple

computer programs and hardware

without difficulty

I.9 Seeks assistance promptly when a

malfunction of equipment occurs

A.1 Applies appropriate disk

management techniques such as

defragmentation with due regard

to the safety of data

A.2 Recognizes risky or dubious

emails and refrains from opening

them

A.3 Recognizes which websites are

reliable and credible sources of

information

A.4 Finds quick workarounds to

mitigate software or hardware

inadequacies or failures

S.1 Uses more specialist productivity

software and applications when

necessary or desirable to deliver

the best outputs in the shortest

time

S.2 Performs simple troubleshooting

and repairs


Page 7 of 32


Competency Title Construction Supervision

Competency Definition The ability to monitor the day-to-day construction activities of irrigation projects from planning to implementation in accordance

with engineering principles, specifications, and approved schemes


B.1 Drafts the construction schedule

according to major construction

phases from site survey to site

completion in coordination with

concerned NIA office

B.2 Prepares documents to request for

the release of funds for the

purchasing of supplies and other

construction materials including

replacement of equipment based

on approved program of work in a

timely manner

B.3 Assists in the review of various

construction related transactions/

requests as instructed

B.4 Drafts requests for suspension,

resumption, and extension orders

according to NIA guidelines on

variation orders

B.5 Collects accurate construction

data during routine project

inspection to ensure compliance

with approved plans, specifications

and quality standards

B.6 Gathers data from sampling and

testing of constructed facilities

according to standard procedures

I.1 Validates/Checks the construction

schedule/plan based on agreed

terms of the contract and

adherence to NIA guidelines and

policies

I.2 Determines the correct quantity or

amounts of required supplies and

other construction materials to be

used based on Program of Work

I.3 Checks the completeness of data

and documents supporting the

request for the release of funds for

the purchasing of supplies and

other construction materials

I.4 Analyzes the validity of requests

for suspension, resumption, and

extension orders per assessment

of project status

I.5 Consolidates construction data,

inspection reports to determine the

status of on-going construction of

irrigation projects on regular basis

for reporting to NIA management

I.6 Analyzes the sampling and testing

data on constructed facilities per

Program of Work and

Specifications

I.7 Schedules and apportions work to

ensure the timely and effective

A.1 Reviews prepared/proposed

construction schedule according to

prioritization in the annual

construction schedule of the

area/office

A.2 Recommends correction or

revision to schedules, quantities or

other information per inspection

findings or assessment results

A.3 Recommends the improvement or

updating of project plans and

specifications in the form of

variation orders

A.4 Reviews fund releases that may

involve cost updating, and other

similar changes to program of

work per government standards

A.5 Review recommendations for

replacement of equipment, and

request for additional manpower

based on the completeness of

attachments and requirements in

the contract

A.6 Evaluates status of construction

phases according to approved

construction plan and compliance

to technical specifications

A.7 Determines the rate of compliance

of contractors based on the

S.1 Provides action or decision on

project progress or implementation

according to its adherence to

overall programming of work as

well as approved budget allocation

S.2 Oversees risk mitigation measures

in project implementation with

variation, changes or conflicts

S.3 Ensures that collected information

and documents regarding

construction progress and

accomplishments, and contractors’

performance are sufficient to

support decisions and actions

S.4 Refers to approved Monthly

Statistical Reports to ensure

attainment of project objectives as

well as well-managed, fully

compliant construction activities

S.5 Confirms contractor performance

based on compliance of quality

requirements and results of

sampling and testing of

constructed facilities

S.6 Formulates and implements

practical procedures dealing with

construction problems and

ascertain quality output in the

construction of the project


Page 8 of 32

supervision of construction

activities

I.8 Assigns tasks to staff members

appropriately for effective and

efficient supervision of construction

activities

sampling and testing on its

constructed facilities as input to

contractor performance

A.8 Provides direction during the

entire process of construction with

utmost consideration of the

established standards

A.9 Sets priorities for staff members

with an appropriate sense of what

is most important

S.7 Provides feedback immediately to

staff members to ensure the timely

achievement of targets


Page 9 of 32


Competency Title Designing and Managing Training

Competency Definition The ability to determine training needs; articulate training objectives, select training methods, and develop tools for testing and

evaluation; determine and sequence training contents and materials; and execute the training course


B.1 Identifies off-the-shelf training

courses relevant to training needs

as identified through a Training

Needs Analysis

B.2 Identifies and secures a training

venue that is responsive to training

design requirements

B.3 Undertakes all tasks preparatory to

training implementation well ahead

of time

B.4 Undertakes all administrative,

logistical, and support tasks during

training implementation in an

efficient manner

B.5 Collects and preserves workshop

outputs diligently for use in training

documentation and reports

I.1 Develops tools for identifying

training needs (Training Needs

Analysis)

I.2 Identifies appropriate materials and

technologies based on the

requirements of the Training

Design

I.3 Identifies and states learning

outcomes that are specific,

measurable, achievable, realistic,

and time-bound (SMART) based

on the Training Needs Analysis

I.4 Monitors the training

implementation to ensure

consistency with the training

design

A.1 Identifies and designs effective

training methods and learning

activities on the basis of the

learning outcomes

A.2 Determines training content,

sequence, and training tools and

materials on the basis of the

learning outcomes and the

identified training methods

A.3 Reviews course designs regularly

and updates as necessary

A.4 Ensures that assessment results

are utilized for the improvement of

learning course content and

design

A.5 Makes necessary adjustments and

interventions to correct any

deviation from or deficiencies in

the training design as

implemented

S.1 Develops new and imaginative

training courses and programs to

address anticipated needs of the

NIA

S.2 Aligns training program plans

strategically with NIA’s target

performance outcomes

S.3 Develops valid and reliable tools

for assessment of learning

S.4 Revises assessment instruments

regularly for improvement and

variety


Page 10 of 32


Competency Title Engineering Design

Competency Definition The ability to use knowledge of engineering design principles in the preparation/developing of designs and specifications for an

irrigation project and/or its component activities or processes that meet applicable design guidelines, criteria and standards


B.1 Participates actively in the design

and planning of civil, mechanical,

and electrical system of office

buildings, dams, structures,

hydraulic steel gates, motorized

lifting mechanism, pumping

station, substations, and

transmission lines as assigned

B.2 Assists in the site

inspection/validation of design to

collect and validate accuracy of

data

B.3 Undertakes drafting or technical

drawing with attention to the

details and timeliness in

coordination with other section of

the division

B.4 Prepares and collates the

all/complete supporting documents

to facilitate the bidding and

purchase of construction-related

goods/equipment

I.1 Prepares preliminary or final

designs/plans and drawings using

available site data and according

to building codes, NIA standards

and specifications

I.2 Conducts field verifications to

assess designs and plans

I.3 Checks the works of lower level

design and planning personnel

including technical drawings

submitted by the private

contractors

I.4 Coordinates the preparation of

documentary requirements of bids

in a timely manner

A.1 Reviews designs of major

structures and other appurtenant

irrigation facilities prepared in-

house or by consultants to validate

quantity and cost estimates, to

prepare for the program of work or

to approve for construction

A.2 Enhances designs of buildings

and facilities of NIA as to the

functionality, beauty and economy

in accordance with the national

standards and codes

A.3 Reviews all documents for bidding

and other purchases for

compliance

S.1 Updates design guidelines and

criteria to ensure NIA’s compliance

with standards

S.2 Approve the design according to

the approved delegated authority

S.3 Direct the implementation of the

project based on approved plans

and design

S.4 Schedule conveniently meeting

with all stakeholders and present

clearly the scheme of development

to solicit comments for inclusion in

the final design


Page 11 of 32


Competency Title Financial Reporting


The ability to provide accurate and reliable financial statements that disclose the organization’s financial status and activities to

management, oversight Agencies and other relevant parties in a timely manner and in accordance with existing and applicable

government accounting and auditing rules and regulations


B.1 Records disbursements &

collections accurately for timely

submission

B.2 Maintains and updates Journals

and Ledgers and make them

readily available to concerned

office

B.3 Prepares accurate and complete

financial statements in a timely

manner and in accordance with

prescribed COA and the

Department of Budget and

Management (DBM) forms

B.4 Prepares Notes/Disclosure to

support the Financial Statement

I.1 Ensures accuracy and correctness

of account code and entries and

prepares the report

I.2 Checks and analyzes all financial

transactions to ensure correct and

substantial figures in the financial

reports

I.3 Checks the completeness and

correctness of the

Notes/Disclosure in support of the

Financial Statements

A.1 Checks and reviews the Report

and recommend submission to the

Commission on Audit (COA)

A.2 Checks and reviews the Report

and recommends submission to

the Commission on Audit (COA)

and DBM

A.3 Ensures the completeness and

correctness of the

Notes/Disclosure and approves for

submission to COA in a timely

manner

S.1 Checks and approves the Report

and submits to COA within the

prescribed schedule

S.2 Checks and approves the Report

for submission to concerned

offices

S.3 Gives sound advice for decision

making on the basis of the

Financial Statements


Page 12 of 32


Competency Title HR Service Excellence

Competency Definition The ability to provide timely and effective HR services at all times; to continually improve HR processes and results within the

parameters set by the CSC; and to ensure that the NIA has the right employee, at the right place, and at the right time


B.1 Provides accurate information to inquiries or requests for leave administration and leave applications, service records, certificate of employment, travel authority, clearances, and other HR related documents

B.2 Distributes pay slips, Income Tax Returns, and other documents to employees on time

B.3 Check completeness of submitted Daily Time Records/Daily Attendance of all employees before encoding to payroll

B.4 Takes note of implicit and explicit feedback from the NIA employees during meetings, formal gatherings, programs, and through the grapevine

B.5 Issues notice of salary adjustments / appointments / etc. to employees on time

B.6 Updates employee records regularly (e.g. leave cards, service records, individual profile, PDS, etc.)

B.7 Encodes the correct item no. and position title prior posting and publication of vacancies

B.8 Creates a database of all interested applicants for easy access and processing of applications

I.1 Checks completeness of

attachments and documentary

requirements based on

checklist/templates/forms for leave

administration and leave

applications, service records,

certificate of employment, travel

authority, clearances, and other

HR related documents to ensure

immediate processing

I.2 Ensures that information stated in

all employees’ pay slips and other

documents are updated and kept

confidential at all times

I.3 Captures the complete time details

of employees based on the

submitted Daily Time Record/Daily

Attendance and other documents

I.4 Uses feedbacks from the NIA

employees and executives to

recommend updates / changes /

new policies on employees’ welfare

and benefits

I.5 Regularly updates the plantilla of

positions to ensure that information

on employees’ status, salary, and

movements are accurate

I.6 Secures employee records and

201 files in an organized manner

A.1 Recommends the approval of

leave administration and leave




HR related documents based on

the correctness and

completeness of information as

required by relevant rules and

regulations

A.2 Ensures that payroll calculations

are accurate and complete prior

to authorization and release

A.3 Formulate and recommends new

policies on employees’ welfare

and benefits based on current HR

trends or needs of the NIA

employees

A.4 Prepares HR Actions or

Appointment papers involving

reassignments / promotions / and

other personnel movements in a

timely manner

A.5 Retrieves and returns employee

records in the correct filing order

immediately every time

A.6 Reviews all vacant positions

which need to be filled up and

published in compliance with

S.1 Checks accuracy of information

and approves leave

administration and leave




HR related documents

S.2 Manages the compensation plan

of the NIA to ensure the

compliance with the GCG rules

and guidelines and the

sustainability of the NIA

operations

S.3 Ensures that the compensation

and benefits earmarked to

employees adhere to government

regulations prior to release

S.4 Ensures timely payment of

salaries/wages, allowances and

other benefits

S.5 Champions and recommends

approval of HR policies that are

both beneficial to the employees

and the NIA

S.6 Reviews and recommends for

approval appointment papers /

transfers / reassignments /

promotions and other personnel

movement in accordance with


Page 13 of 32

B.9 Notifies all next-in-rank employees about the vacancy through a letter in a timely manner

B.10 Promptly prepares and sends letter of regrets to applicants who did not make it

B.11 Informs applicants of the status of their application and of the next stage of the screening process three days after evaluation

B.12 Posts the Name of Appointees/promoted employees in the bulletin board promptly

B.13 Regularly performs liaison works with GSIS, CSC, PhilHealth, and PagIBIG to meet the needs of the employees

B.14 Encodes all incoming and outgoing memos/ communications/ reports in the CDTS promptly to facilitate tracking and retrieval of documents

B.15 Prepares the list of communication/documents for mailing in a timely and orderly manner

B.16 Administers Learning Needs Analysis (LNA) tools according to testing standard, agency procedures and schedule

B.17 Prepares all pertinent documents needed by employees attending training programs outside the NIA well ahead of time

I.7 Ensures timely publication of

vacancies at the NIA website/three

conspicuous places, and other job

sites

I.8 Screens applicants’ documents

and prepares a list of qualified

candidates based on the

requirements of the vacant position

I.9 Informs the appointee/employee

regarding the

appointment/promotion in a timely

manner

I.10 Administers and explains clearly to

newly hired employees how to

complete the on-boarding

documents

I.11 Scores LNA tests and interprets

results per testing guidelines in a

prompt manner

I.12 Reviews pertinent documents to

request for training and other

development programs to ensure

completeness

ORA-OHRA

A.7 Uses various selection and

assessment tools such as

behavior-based interviews,

examinations, QS+C, etc. when

short-listing applicants

A.8 Prepares the Comparative

Assessment Report of applicants

based on the results of the

assessment

A.9 Checks whether all requirements

and other documents were

submitted by newly hired

employees prior to their first day

of work

A.10 Analyzes result of LNA tests for

making decisions about selection,

profiling, and placement

A.11 Evaluates requests for

attendance to training programs

based on existing policies,

qualifications of employees, and

suitability of the training program

existing laws

S.7 Evaluates requests for access to

201 files / employee records prior

approval

S.8 Approves posting of publication of

vacancies promptly

S.9 Endorses complete and accurate

applicants’ documents to

requesting Department/Office

promptly

S.10 Ensures that all appointment, on-

boarding documents, promotion

papers are correct and complete

prior to signature and

recommendation for approval

S.11 Recommends for approval

decisions about selection,

profiling, and placement based on

the results of LNA tests

S.12 Ensures that all documents are

complete and in order prior

signature and recommendation

for approval of requests for

attendance to training programs


Page 14 of 32


Competency Title Information Management

Competency Definition The ability to ensure the security, accessibility, and proper distribution of the NIA's documents and information, whether in printed

or electronic form


B.1 Maintains an organized records

filing system of NIA documents

that is logical and easy-to-

navigate

B.2 Retrieves and provides the

documents needed as references

for evaluation activities promptly

B.3 Assigns a designated control

number for proper control of all

communications/information

B.4 Prepares and uses a receiving

copy to prove receipt of

documents every time a

document is released

B.5 Uses a document tracking system

consistently

B.6 Disseminates all

communications/information to all

concerned offices/personnel

promptly

B.7 Checks received information

before sorting, storing, and filing

B.8 Records incoming requests from

other departments/field offices

and promptly sends them to the

legal personnel assigned to act

on them

B.9 Accomplishes “necessary

actions/moves” on any request

I.1 Uses standard tools and software

for organizing, preserving, and

distributing information

I.2 Classifies and sorts technical

documents, manuals, and

references materials according to

standards

I.3 Identifies restricted information and

requests guidance from

appropriate authority before

releasing

I.4 Consolidates validated information

into a form easy to interpret and

useful for decision-making

I.5 Maintains a clean, clear, and safe

filing system for both hardcopy and

electronic files of incoming

requests from other departments/

field offices

I.6 Maintains and updates a reliable

databank and database (i.e., GIS,

DTS, reports, etc.)

I.7 Reviews/evaluates inventory of

irrigation systems based on

existing NIA guidelines and other

agencies

I.8 Monitors the completeness of

submissions of required reports

and relevant data by all NIA offices

A.1 Identifies, evaluates, and

recommends cost-effective off-the-

shelf tools/software for organizing,

preserving and distributing

information

A.2 Organizes inventory of irrigation

systems based on existing NIA

guidelines and other agencies

A.3 Ensures the submission of

required reports and relevant data

by all NIA offices by consistent

follow-up

A.4 Ensures the confidentiality of

classified reports and relevant

data submitted by NIA offices

S.1 Recommends tweaks or

customizations to standard tools or

software to improve information

storage, organization, processing,

or distribution

S.2 Monitors NIA compliance with RA

9470 and provides prompt

feedback in the event of non-

conformity

S.3 Authorizes the distribution of

documents to appropriate

individuals in a timely manner

S.4 Recommends disposal of

documents and other information

accordingly


Page 15 of 32

coming from other departments/

field offices

B.10 Prepares an inventory of irrigation

systems based on existing NIA

guidelines and guidelines from

other relevant agencies

B.11 Prepares and distributes promptly

the memo instructing all NIA

offices to submit required reports

and relevant data using various

channels and media


Page 16 of 32


Competency Title Irrigation System Management


The ability to lead, manage, and implement the integrated process and activities in the operation and maintenance of existing

irrigation systems in order to optimize utilization of water resources to provide equitable distribution opportunities to stakeholders

in a sustainable and viable manner


B.1. Diligently records data on water

delivery, farming activities and

pertinent irrigation system

performance to include in O & M

reporting in coordination with

farmers and other stakeholders

B.2. Prepares and completes

documentation of transactions in

accordance to NIA guidelines and

standards to ensure smooth

implementation of O&M activities

B.3. Uses reliable engineering devices

and measuring tools to gather

hydrological and

hydrometeorological information

from the field and other credible

sources

B.4. Installs staff gauges, supply

markers and safety signage’s at

key canal flow junctions and other

identified areas based on

operational requirements and

request of IAs

I.1 Coordinates the conduct of field

inspection and consultations with

farmers of small irrigation systems

to validate and report O&M

accomplishments for the irrigated

area

I.2 Initiates inspection of diversion

headworks and canal before and

after calamities/ floods based on

O&M criteria/ checklist

I.3 Provides technical input for the

conduct of trainings on irrigation

management

I.4 Regularly checks measuring tools

such as head measurement

stations at diversion point and

canal gauging stations to ensure

accurate H-Q relations and

discharge estimates

I.5 Conducts analysis of

hydrometeological data and other

irrigation parameters based on

acceptable statistical tools for

operations planning in day to day

operational decisions

I.6 Generates calibration table for

established river and canal

gauging station accurately and

A.1. Leads the preparation of the O&M

Plan of a complex irrigation

system considering all factors and

consolidating data that will ensure

effective distribution/allocation of

water supply to irrigated areas

A.2. Prepares and/or updates

guidelines and instruction on

improved water management and

distribution in the system based on

integrated water resource

management principles and

agreed rules and regulations

A.3. Reviews training design on

irrigation water management per

the needed competency

development of the operation staff

A.4. Continually searches or studies

new applications and sustainable

technologies that address

irrigation efficiency and climate

change adaptations

A.5. Oversees rotational water

management and other water-

saving technologies in case of

water shortage based on equitable

water distribution and as agreed

with the stakeholders

S.1 Confirms corrected or final O&M

report after validation and

comparisons against Annual plans

or targets/commitments with

stakeholders

S.2 Approve guidelines and instruction

on improved water management

and distribution in the system

based on integrated water

resource management principles

and agreed rules and regulations.

S.3 Collaborates and links with other

agencies and credible

organizations for information on

water management parameters

and weather & climate outlook

required in irrigation planning and

decision making based on existing

NIA policies and mandates

S.4 Supervises the operation of the

irrigation system in accordance to

the principles of the integrated

water resource management

S.5 Recommends for adoption

environmental and social

guidelines to safeguard the

irrigation systems and the welfare

of the community in accordance to


Page 17 of 32

timely

I.7 Analyzes irrigation performance in

accordance to standard efficient

and effective performance of the

system as well as compliance with

environmental safety standards

A.6. Interprets rating tables and curves

and develop recommendation to

improve operation of the system

A.7. Develops plans or projects that

target improvement of the

irrigation facilities of the system

based on assessment of the

facility

existing government policies


Page 18 of 32


Competency Title IT Expertise

Competency Definition The ability to apply and provide specialized ICT knowledge and skills to enhance processes and systems within the NIA


B.1 Coordinates data collection

activities across offices/units to

ensure efficiency

B.2 Writes codes and scripts in a clear

and logical order

B.3 Accurately generates standard

reports based on user requirement

using information for database

B.4 Implements server routine

backups periodically

B.5 Performs basic troubleshooting

and repair of ICT equipment during

breakdowns or as requested by

user

B.6 Assists users in installing,

accessing and operating software

for NIA activities to ensure

security, safety, and functionality

B.7 Provides technical inputs when

assessing user’s ICT requirements

for enhancing/automating

processes, resource organization

and management

I.8 Quality checks database to

facilitate compliance with

guidelines and data standards

I.9 Organizes code for user

management to provide security for

the end user

I.10 Manipulates system to produce

customized reports for monitoring

and for compliance

I.11 Defines the system’s backup plan

and schedule following database

standards and risk assessment

I.12 Performs regular preventive

maintenance tasks, troubleshoots,

and repairs on a variety of

computer systems and peripheral

equipment diligently

I.13 Conducts technical inspection of all

ICT equipment whether new or old,

defective or operational promptly

and thoroughly

I.14 Assists users, both remotely and

in-person, to diagnose and resolve

problems, escalates when

necessary, and documents

problem status and action taken

I.15 Plans and develops computerized

information systems to meet

effectively the need of end users

A.1 Introduces or develops

innovations improvisations to data

collection based on current trends

and updates in ICT

A.2 Revise codes and script to

improve and efficiently apply users

requirement and feedback

A.3 Plans out the regular preventive

maintenance and security plan of

all ICT assets of NIA to protect

ICT infrastructure from

unauthorized access/use

A.4 Evaluate network performance to

provide continuous uptime for

networks services

A.5 Monitors and reviews various

information technology (IT)

activities and services

A.6 Teaches or coaches end users on

the proper and effective use of ICT

at NIA including customized

programs and software.

S.6 Establishes linkages with other

agencies/offices who can provide

data or information to strengthen

or validate data management at

NIA

S.7 Oversees the implementation of

established ICT standards within

NIA by means of policy updates,

program enhancements or process

improvements that will secure

access to network, reliable

systems and data integrity

S.8 Makes recommendation on all

information systems and

technology resources along a

defined IT infrastructure

framework, and information assets

of the NIA in coordination with

other units with IT-enabled

services and applications

S.9 Oversees the execution of IT

strategic plans, policies and

standards aligned with NIA’s

strategy


Page 19 of 32


Competency Title Learning Facilitation

Competency Definition The ability to foster learning through the use of appropriate methods and techniques to meet defined goals and objectives


B.1 Explains the goals and objectives

of the meeting, group activity,

discussion, or similar event clearly

and persuasively

B.2 Asks open-ended questions that

encourage participants to give

their points of view

B.3 Uses appropriate learning

exercises and materials to

encourage participation

B.4 Uses only open-ended questions

and refrains from yes-or-no and

leading questions

B.5 Rephrases questions when the

original questions are not

understood correctly

B.6 Helps the group establish and

maintain group norms and

protocols

I.1 Synthesizes key points and

agreements from the discussion

I.2 Determines and develops clear

goals for meetings, group activities,

discussions, and other similar

events

I.3 Elicits clear explanations and

justifications from the participants

I.4 Encourages direct and relevant

responses to ideas and issues

raised

I.5 Asks clear follow-on questions to

elicit clear explanations and

justifications from the participants

I.6 Offers encouragement, affirmation

and challenge, but does not take

over and offer the solution

I.7 Begins the discussion in a way that

creates interest

I.8 Summarizes major points,

conclusions, agreements, and

disagreements clearly and

succinctly

I.9 Uses examples and paraphrasing,

as necessary, to clarify ideas and

concepts

I.10 Refrains from expressing or

implying disagreement or criticism

A.1 Designs a discussion process

characterized by clear, open-

ended questions arranged in a

logical and suggestive order to

guide the discussion towards the

goal

A.2 Provides timely and specific

feedback on what is done well

and opportunities for

improvement

A.3 Promotes equal participation of

everyone in the discussion,

including those who are less

participative than others

A.4 Prevents needless repetition of

points gently but firmly

A.5 Prevents dominance of the

discussion by one or a few

persons without offending anyone

A.6 Encourages less confident

persons to express their views

and defend them

A.7 Handles disagreements or

disruptions cautiously and with

diplomacy

A.8 Creates and sustains excitement

about the topic under discussion

A.9 Brings the discussion to definite

closure, either towards definite

S.1 Makes minor adjustments to the

designed flow of the discussion to

respond to unexpected discussion

events, while still retaining a strong

directionality towards the goal

S.2 Stays focused, keeping

participants engaged and bringing

the group back if discussion goes

off topic

S.3 Guides the participants to definite

points of agreement

S.4 Keeps the discussion gently but

firmly focused on the relevant

points when it threatens to go off-

tangent

S.5 Ends the discussion leaving the

participants with a sense of sharp

clarity, expanded awareness, and

the desire for further discussion

S.6 Conveys assessment results

accurately and promptly to

stakeholders for strategic decision

making


Page 20 of 32

of points raised by participants points of agreement or towards

clarity in the points of

disagreement

A.10 Communicates the feeling that

everyone has been heard and all

contributions to the discussion

are appreciated

A.11 Employs varied and appropriate

methods of assessment to

measure extent of learning


Page 21 of 32


Competency Title Making Presentations (Presenting Effectively)

Competency Definition The ability to communicate knowledgeably, clearly, and persuasively with audiences using an effective blend of speech, visual,

and other aids


B.1 Speaks interestingly, clearly, and

audibly when delivering

information even to large groups

B.2 Uses effective nonverbal

communication (gestures, eye

contact, posture, and facial

expressions)

B.3 Addresses the audience with

courtesy

B.4 Develops appropriately designed

presentation materials

B.5 Communicates the norms,

objectives, and expectations

clearly

B.6 Captures audience attention at

the beginning of the presentation

B.7 Manages time accurately when

presenting

B.8 Avoids reading from presentation

slides or printed material

I.1 Speaks with the appropriate speed,

volume, tone, and pitch

I.2 Listens attentively to others when

they ask questions and contribute

to discussions

I.3 Checks with the audience to make

sure ideas are understood

I.4 Reads audience’s non-verbal cues

to adjust communication methods

accordingly

I.5 Creates clear, attractive visual and

other aids that effectively support

and complement the oral

presentation

I.6 Explains the major points of the

presentation clearly and

persuasively

I.7 Uses explicit and logical transitions

from one point to the next

I.8 Ends the presentation by stating

conclusions or summarizing the

main points clearly and

persuasively

I.9 Uses humor appropriately and

strategically

I.10 Consciously paces delivery of

presentation content to attain

session goals as prescribed

A.1 Uses space dynamically to sustain

attention and interest

A.2 Answers questions clearly and

convincingly

A.3 Involves audience by soliciting

questions and inputs, clarifying as

needed to achieve session goals

A.4 Uses varied media purposefully

and effectively

A.5 Elaborates points effectively with

standard or stock examples or

illustrations

A.6 Makes quick adjustments when

audience’s attention weakens

A.7 Ensures continuity of topics,

modules, and sections of

presentations

A.8 Shows an infectious passion for

the topic

S.1 Synthesizes and summarizes

ideas to effectively conclude

sessions

S.2 Adjusts approaches instinctively

when the situation calls for it

S.3 Elaborates points effectively with

convincing personal examples and

illustrations

S.4 Ends the presentation in a moving

or inspiring way


Page 22 of 32


Competency Title Monitoring and Evaluation


The ability to develop and use systems, methods, and tools for gathering data, for determining the correctness and accuracy of

information, for comparing actual accomplishments to targets, and for obtaining feedback for both immediate and future

improvements


B.1 Consolidates and compiles

relevant data using appropriate

data collection techniques

B.2 Prepares work plans for effective

monitoring of the supervisors

B.3 Maintains an updated record of

feedback activity to ensure

achievement of project targets or

comprehensiveness and adequacy

of preventive/ corrective actions

I.1 Ensures that information is accurate

and appropriate for end-users’

needs

I.2 Prepares all necessary documents

needed prior to the scheduled

evaluation to ensure seamless

validation process

I.3 Identifies and articulates

immediately necessary adjustments

in project implementation

I.4 Identifies the correct systems,

methods, or tools depending on the

situation/project

A.1 Compares actual

accomplishments with agreed

targets and standards

A.2 Cross-validates data to ensure

consistency of reports

A.3 Determines appropriate and

adequate monitoring tools for the

implementers

A.4 Ensures that the implemented

activities properly follow the work

plans

A.5 Develops specific interventions

needed to improve the monitoring

system

A.6 Addresses work findings to ensure

compliance with internal control

systems

A.7 Conducts regular project

workshops to keep up with the

targets

A.8 Articulates lessons for project

implementation for future

application

S.1 Recommends action to correct

discrepancies in data as it arises

S.2 Endorses updated monitoring

technologies to be adopted for

accurate monitoring and evaluation

S.3 Recommends revisions in

monitoring and reporting methods

S.4 Recommends appropriate actions

in maintaining the consistency of

and strengthening internal control

process/system

S.5 Oversees implementation of

current projects by conducting

regular of meetings for updates

S.6 Determines and documents level

of accomplishments and quality of

implementation for appropriate

action


Page 23 of 32


Competency Title Problem Solving and Decision Making

Competency Definition The ability to identify and evaluate all available and alternative solutions in order to come up with timely, responsive, and logical

actions


B.1 Recognizes the existence of a

problem or an issue that needs to

be addressed or resolved

B.2 Identifies the information needed

to solve a problem or an issue

effectively

B.3 Determines sound and appropriate

solutions to simple problems or

issues

B.4 Addresses or resolves a simple

problem or issue by implementing

an efficient and appropriate stock

intervention

B.5 Refers problems beyond one’s

scope for resolution by a higher

authority or a more appropriate

unit

I.1 Distinguishes between decisions

that must be made quickly and

decisions that allow for more

careful study

I.2 Identifies and evaluates alternative

solutions to a problem or issue

I.3 Identifies the pros and cons of

each alternative before making a

decision

I.4 Addresses or resolves a

moderately difficult or complex

problem or issue within the

department/office effectively and

creatively

I.5 Collaborates with superiors and

associates in addressing a problem

or an issue

I.6 Taps assistance from the correct

departments or offices in

determining the possible causes of

a problem or issue to be addressed

I.7 Bases decisions on evidence and

prior experiences

A.1 Considers the organization’s

priorities and analyzes the costs

and benefits of various alternative

solutions, when making decisions

A.2 Identifies the unintended and the

not-immediately-apparent

consequences of alternative

solutions

A.3 Addresses or resolves creatively

and effectively difficult problems or

issues that affect several

departments/offices

S.1 Determines the short and long

term impacts of a decision on the

relevant stakeholders

S.2 Addresses or resolves a difficult

problem or issue that affects the

NIA as a whole


Page 24 of 32


Competency Title Procurement Management


The ability to undertake planning and programming for the procurement of goods, infrastructure, and consulting services in an

efficient and timely manner and in accordance with existing laws, policies, and regulations to achieve the goals and targets of the

NIA


B.1 Ensures that all project

procurement management plans

(PPMP) are submitted on time and

in the correct format

B.2 Sends the Request for Quotation

(RFQ) or collection

quotation/offers to accredited

supplier immediately

B.3 Posts the RFQ in all relevant

venues in a timely manner

B.4 Ensures that Purchase Requests

(PR) are correctly filled out and

accompanied by the required

documents

B.5 Coordinates schedules, venues,

food, and other logistical

requirements for procurement-

related activities in a timely

manner to ensure productive and

well-organized meetings

B.6 Receives bids according to

prescribed standards and

schedules

B.7 Receives all communications from

bidders and other interested

parties and refers them promptly to

the relevant officer

B.8 Sends or disseminates all

I.1 Reviews all PPMPs and

consolidates into the APP in the

correct format and in a timely

manner

I.2 Generates PR numbers for every

PR by encoding accurate

information into the system

promptly

I.3 Prepares Abstracts of Quotation

(AOQ) based on all collected

quotations within the prescribed

period

I.4 Identifies the lowest calculated

responsive quotation based on the

AOQ within the prescribed period

I.5 Secures the supplier’s signature in

the conforme in a timely manner

I.6 Documents all meetings and

activities accurately, and prepares

documentation reports in a timely

manner

I.7 Stores submitted bids in a safe and

secure location until the scheduled

opening of bids

I.8 Files all documents and

communications safely and

systematically and produces them

promptly on demand

A.1 Ensures correctness of the Annual

Procurement Plan (APP) and

recommends it for endorsement in

a timely manner

A.2 Ensures correctness and

completeness of all documents

necessary for procurement-related

activities and meetings in a timely

manner

A.3 Convenes a meeting of all relevant

parties if a procurement related

matter requires discussion and

decision

A.4 Navigates confidently through RA

9184 and its IRR to quickly

pinpoint relevant information when

the correct procedure or

requirement is unclear or in

dispute

A.5 Points out immediately mistakes of

procedure or interpretation to

prevent errors in the procurement

process

S.1 Ensures responsiveness of the

APP to agency needs and

endorses it for approval in a timely

manner

S.2 Facilitates procurement-related

discussions, meetings, and

activities in such a way as to

produce consensual and clear

decisions and resolutions

S.3 Identifies from memory the major

documentary and other

requirements of each step of the

public procurement process as

defined by the IRR of RA 9184 and

other relevant rules and

regulations

S.4 Recommends procedures,

methods, and standards for

improving procurement efficiency

while remaining consistent with the

principles and procedure

mandated by law


Page 25 of 32

communications promptly and

according to instructions

B.9 Explains clearly the basic

principles of public procurement as

defined by RA 9184

I.9 Ensures quick circulation and

processing of procurement related

documents

I.10 Explains clearly the major steps of

the public procurement process as

defined by RA 9184 and its IRR


Page 26 of 32


Competency Title Program Delivery and Administration

Competency Definition The ability to ensure that established internal control systems for the product and services are effectively and efficiently

accomplished to attain project objectives to satisfy the needs of the relevant interested parties


B.1 Prepares and submits all

documents and other requirements

promptly to DBM for appropriate

action

I.1 Prepares a responsive and

compelling Irrigation Development

Program for fund sourcing

I.2 Coordinates and makes follow-ups

on DBM’s action on submitted

requirements/documents regularly

I.3 Ensures that all information

indicated in the documents needed

and requested by relevant and

interested parties are complete and

accurate

I.4 Prepares the Operations Plan

showing the process flow of the unit

or section well ahead of time

I.5 Conducts internal examination and

audit of the different transactions

within the unit to ensure conformity

with the installed criteria

I.6 Prepares the maintenance plan of

the different products/services

delivered to the relevant and

interested parties in a timely

manner

A.1 Classifies priority programs and

validates project costs correctly for

inclusion in the investment

program

A.2 Prepares correct and detailed

projections of funding sources of

programs and projects

A.3 Checks and reviews the

correctness and accuracy of

information indicated in all

documents before indorsing to

relevant and interested parties

A.4 Conducts regular checks and

evaluation of the different

processes operating within the unit

or section

A.5 Develops and implements internal

control systems to ensure that

procedures are followed and

understandable to all

A.6 Checks the details and

completeness of the maintenance

plan of the different

products/services prior

submission/implementation

S.1 Presents the yearly financial

requirements, output indicators,

and physical targets of all

programs in a clear and organized

manner

S.2 Presents the projection of funding

sources of programs and projects

to the NIS top management in a

logical and convincing manner

S.3 Ensures that all the information

needed/requested by relevant and

interested parties are complete

and correct prior recommendation/

approval

S.4 Recommends changes and adopts

parameters to continually improve

the process flows of the unit or

section

S.5 Explains clearly and

comprehensively the

responsibilities of the recipients of

the products/services in the

operation and maintenance of

irrigation facilities


Page 27 of 32


Competency Title Project Management

Competency Definition The ability to effectively plan, implement and control project activities; efficiently allocate resources; and manage all efforts toward

the successful accomplishment of identified goals and objectives


B.1 Uses the correct data when

planning the different

programs/activities

B.2 Creates a detailed implementation

plan that covers all programs/

activities of every unit

B.3 Coordinates with the relevant

interested parties who are involved

in the implementation

B.4 Identifies all the resources needed

for the implementation of planned

program and activities

B.5 Uses a checklist of tasks to ensure

timely completion

B.6 Communicates the target outputs

to the project team regularly to

ensure timely accomplishment

I.1 Recommends the appropriate

methodologies for implementation

based on the gathered data

I.2 Identifies SMART objectives that

are aligned with defined targets and

outcomes

I.3 Identifies risk factors that may

cause implementation bottlenecks,

problems, or failures, and develops

realistic plans and activities for

reducing their likelihood

I.4 Maintains a collaborative

relationship with the relevant

interested parties for a successful

implementation

I.5 Allocates adequate resources for

the project activities/components to

avoid delay in implementation

I.6 Schedules and apportions works to

ensure the timely completion of

targets

I.7 Assigns tasks to team members

appropriately for effective and

efficient project implementation

A.1 Anticipates challenges and

implications of project

implementation methods and

decisions

A.2 Identifies critical assumptions in

planning for project

implementation

A.3 Develops realistic backup plans

and activities to be implemented in

the event of identified risks

becoming actualities

A.4 Identifies possible unintended

consequences attendant upon

successful implementation, and

develops realistic plans and

activities for mitigating their effects

A.5 Adopts economical measures to

ensure that programs/ activities

are completed within budget

A.6 Provides direction during the

implementation with utmost

consideration of the established

standards

A.7 Sets priorities for project team with

an appropriate sense of what is

most important

S.1 Ensures that the implementation of

programs/activities does not

violate any existing laws and

policies

S.2 Recommends enhancements on

implementation plan to ensure

achievement of project outcomes

S.3 Ensures that the review and

evaluation of documents are done

within prescribed timeframe

S.4 Recommends adjustments in the

project budget /allocation only

when necessary

S.5 Explains clearly and

comprehensively the importance of

the different programs/activities

and its impact in the achievement

of the project outcomes

S.6 Provides feedback immediately to

team members to ensure the

quality of outputs and achievement

of targets


Page 28 of 32


Competency Title Project Planning and Development

Competency Definition The ability to determine the outcomes and likely impacts and costs, and the desirability and feasibility of implementing project

ideas


Preliminary Feasibility

B.1 Evaluates endorsements of

projects based on the project ID

report conducted and submitted

by the Regional Office for the

conduct of Preliminary Feasibility

Study thoroughly and promptly

B.2 Checks the detail of the requests/

communications such as dam site

location, potential service area,

source of water supply, among

others accurately to ensure

completeness of needed

information

B.3 Coordinates with concerned

disciplines involved regarding the

detailed information in the

requests/communication

B.4 Assists in organizing the technical

team composition based on the

details in the requests/

communications through the

project coordinator

B.5 Gathers relevant secondary and

primary data thoroughly and

accurately (per discipline) for the

preliminary feasibility study and

collates gathered data in

preparation for analysis

I.1 Checks the correctness and

completeness of information stated

in the Project ID report as

submitted and approved and

routed to concerned section

I.2 As a control measure, considers

the various disciplines/expertise

areas needed in the mobilization of

a team to conduct inspection and

validation

I.3 Organizes the technical team

composition and prepares pertinent

documents and communication to

field offices on the conduct of field

investigation and validation for

Preliminary Feasibility activities in

a timely manner

I.4 Analyzes gathered data and drafts

technical report (per discipline) in a

thorough and timely manner

I.5 Conduct fieldwork activities and

investigation & validation of the

data information embodied in the

Project ID report

A.1 Reviews, evaluates, and checks

requests/communications and

recommends modifications for any

doubtful issues encountered and

submits comments/outputs of the

processed documents to

concerned section through the

project coordinator

A.2 Recommends revision of the

Project ID report as well as Pre-FS

reports for the improvement of the

documents

A.3 Facilitates orientation/training of

RIO/IMO/PMO/ LGU personnel on

various aspects of preliminary

feasibility study

A.4 Reviews/evaluates technical

reports (all disciplines within the

unit/section) and integrates

recommend amendments/

improvements

S.1 Formulates, updates, and

recommends guidelines and

measures in the conduct of Pre-

FS

S.2 Conducts orientation meetings

and trainings needed in the

improvement of the Pre-FS

undertakings

S.3 Prepares/evaluates the pre-

feasibility report integrating all the

outputs from the various

disciplines

S.4 Recommends whether or not to

proceed with a full-blown

feasibility study on the basis of

the pre-feasibility study


Page 29 of 32

B.6 Participates in the formulation of

preliminary scheme of

development and in the conduct

of field work activities in

coordination with the project

coordinator

Program of Work

B.7 Determines project requirements

and estimates resources to be

indicated into a Program of Work

in a thorough and timely manner

B.8 Prepares Program of Works for

the Pre - Feasibility Study with the

following attachments:

1. Derivation of Unit Cost

2. Implementation Schedule

B.9 Prepares Program of Work for the

full blown Feasibility Study and

Detailed Engineering on the

completeness of documentary

requirements

B.10 Recalls/cites all the standard

documents and information in

preparing the Program of Work

for the FS and detailed

engineering design

I.6 Notes and points out the presence

or absence of deficiencies in a

Program of Work in a thorough and

timely manner

I.7 Checks Program of Works as to

completeness and correctness

I.8 Checks Program of Work for the




requirements

A.5 Reviews the salient points and

merits of a Program of Work,

Feasibility Study and other similar

planning instruments for

recommending projects

A.6 Reviews Program of Works as to

completeness and correctness

A.7 Reviews Program of Work for the




requirements

S.5 Determines the acceptability of

FS based on data gathered,

observations obtained to endorse

for implementation per delegated

authority

S.6 Recommends approval of the

Program of Works according to

the approved delegated authority

S.7 Establishes priorities, objectives,

strategies and/or initiatives to

guide reviews of POWs

Feasibility Study

B.11 Maps and tabulates activities into

an implementation calendar or

schedule or a Gantt chart of the

project

B.12 Coordinates with concerned

disciplines involved regarding the

detail information in the requests/

I.9 Accurately assesses the project

scope and risks for proper

monitoring and control

I.10 Conduct fieldwork activities for

feasibility study and gather

updated primary data needed in

the FS report

A.8 Comprehensively undertakes

detailed feasibility study multi-

disciplinary analyses for FS

projects to come up with a

recommendation whether or not

to proceed with detailed

engineering design

S.8 Formulates, updates and

recommends guidelines and

measures in the conduct of FS

S.9 Screens and endorses reports for

submission and approval and

recommends whether or not to

proceed with detailed engineering


Page 30 of 32

communication

B.13 Assists in organizing the technical

team composition based on the

details in the requests/

communications thru the project

coordinator

B.14 Collates and evaluates secondary

data and in the preparation of

the base map needed in the FS

activities

B.15 Assists in the checking on the

accuracy of data information and

results before initial analysis

B.16 Participates in the conduct of field

work activities in coordination with

the project coordinator

B.17 Collates Inception, Progress,

Interim FS, Draft FS and Final FS

as well VE/VA Reports for review

of outsourced FS projects

I.11 Organizes the technical team

composition based on the details in

the requests/ communications thru

the project coordinator

I.12 Checks and counterchecks the

accuracy of data information and

results before initial analysis

I.13 Assists in the conduct of multi-

disciplinary analyses based on the

results of the preliminary feasibility

study done for the project

I.14 Assists in the orientation/training of

RIO/ IMO/PMO/ LGU personnel on

various aspects of feasibility

study

I.15 Reviews Inception & Progress

Reports of outsourced FS projects

and submit comments to approving

authority

A.9 Extensively reviews the analysis

performed by other experts

according to completeness and

timeliness

A.10 Facilitates coordination meetings

between concerned parties to

resolve issues and problems

A.11 Reviews, checks and

recommends provisions in the

Terms of Reference (TOR) of

outsourced FS projects

A.12 Reviews Interim FS Reports &

Draft Final & Final FS Reports of

outsourced projects and submit

comments and

recommendations, if any, to

approving authority

design

S.10 Provides technical assistance to

RIOs/ IMOs/PMOs/LGUs in the

conduct of FS

S.11 Reviews Value Engineering /

Value Assessment (VE/VA)

reports of outsourced FS projects

and submits comments and

recommendations, if any, to

approving authority

S.12 Conducts orientation meetings

and trainings needed in the

improvement of feasibility

study undertakings


Page 31 of 32


Competency Title Property Administration

Competency Definition The ability to receive, maintain, distribute, and dispose of property according to the needs of the NIA, and to record all property

movements and transactions


B.1 Provides immediate feedback to

the requesting office on the

availability of stock items

B.2 Issues stock items immediately

upon request

B.3 Conducts a thorough physical

inventory as scheduled

B.4 Determines that the received item

is the same as that written in the

PO

B.5 Endorses the item for inspection to

the designated Inspector promptly

B.6 Prepares Memorandum Receipt

(MR) of equipment, property,

supplies, etc., prior issuance

B.7 Preserves property and other

property-related records in a safe,

systematic and easily accessible

manner

B.8 Receives reports on damaged or

lost items/property and forwards to

the relevant officer

I.1 Applies for renewal of property

insurance and registration in a

timely manner

I.2 Ensures the timely delivery of the

product/item/equipment at all times

I.3 Releases the correct items to the

end-user courteously and within the

prescribed period

I.4 Follows correct procedure when

disposing of irreparable, obsolete

and unusable properties

I.5 Updates property and property-

related records promptly and

accurately

I.6 Prepares and transmit relevant and

accurate property-related

information and documents

promptly upon request

I.7 Recommends appropriate action on

reported damaged or lost

items/property in a timely manner

A.1 Makes accurate projection of the

NIA’s needed supplies,

equipment, furniture, etc.

A.2 Recommends disposal of

irreparable, obsolete, and

unusable properties as needed

A.3 Ensures accuracy of details stated

in all property and property related

records at all times

A.4 Ensures that the physical

inventory report is thorough and

accurate

S.1 Ensures that supplies, equipment,

fixtures, and other essential

appurtenances are readily

available for the operational needs

of the NIA

S.2 Ensures that all property related

records are stored and preserved

in a safe, systematic and easily

accessible manner


Page 32 of 32


Competency Title Technical Writing

Competency Definition The ability to write concise but comprehensive and well-organized documents that are responsive to the purpose, audience, and

situation


B.1 Accomplishes pro-forma

documents accurately

B.2 Follows appropriate template

when drafting routine

correspondences, memos,

documentations, reports, and

other similar documents

B.3 Uses correct spelling and

punctuation

B.4 Follows the basic rules of

grammar and word collocation

B.5 Routinely prefers the active to the

passive voice

B.6 Routinely prefers the simpler and

shorter words

B.7 Writes simple, clear, logical

sentences

B.8 Begins the document with a

relevant and interesting

introduction

B.9 Ends the document with a clearly

stated conclusion or summary

B.10 Cites sources correctly and

accurately and according to

standard styles of referencing

I.1 Proofreads and edits own written

work before submitting

I.2 Uses graphics and other aids to

organize and clarify complex or

technical information

I.3 Follows and appropriately fills out

the prescribed outline when writing

reports, proposals, contracts, and

other complex documents

I.4 Uses words, idioms, and

expressions correctly and

appropriately

I.5 Constructs logical paragraphs with

clearly delineated and explicit

thesis statements

I.6 Uses cohesive devices to clarify

connections between ideas

I.7 Expresses ideas clearly and

concisely

I.8 Uses alternative modes of data

presentation such as tables and

graphs to augment the written text

Quotes, paraphrases, and

summarizes sources correctly,

accurately, and clearly

A.1 Proofreads and edits the written

work of others before endorsing

for approval

A.2 Drafts and finalizes original

correspondences, memos,

documentations, reports, and

other similar documents with due

regard to requirements

A.3 Develops simple and easy-to-use

templates for simple and routine

documents

A.4 Chooses words and syntactic

structures for maximum precision

of meaning, clarity, and impact

A.5 Writes logical and coherent

reports, proposals, contracts, and

other complex documents

A.6 Expresses ideas forcefully and

colorfully

A.7 Illustrates and exemplifies points

with well-chosen and compelling

material

A.8 Plans and designs IEC documents

and other similar publications to

convey intended messages to

target audience

S.1 Gives clear and timely directions

for drafting and finalizing reports

and other similar documents

S.2 Plans out and writes complex

documents according to the logic

of the material, the requirements of

the client, and/or the needs of the

situation

S.3 Conceptualizes IEC materials and

other publications

Republika ng Pilipinas

National Irrigation Administration (Pambansang Pangasiwaan ng Patubig)

NIA Competency Framework

CORE TECHNICAL LEADERSHIP 1. Accountability 2. Interpersonal Communication 3. Organizational Awareness

1. Accounting Acumen 2. Analytical and Creative Thinking 3. Asset Management 4. Budget Management 5. Community Organizing 6. Computer Literacy 7. Construction Supervision 8. Designing and Managing Training 9. Engineering Design 10. Financial Reporting 11. HR Service Excellence 12. Information Management 13. Irrigation System Management 14. IT Expertise 15. Learning Facilitation 16. Making Presentations (Presenting

Effectively) 17. Monitoring and Evaluation 18. Problem Solving and Decision

Making 19. Procurement Management 20. Program Delivery and Administration 21. Project Management 22. Project Planning and Development 23. Property Administration 24. Technical Writing

1. Conflict Management 2. Leading and Managing Change 3. People Management 4. Stakeholder Engagement 5. Strategic Thinking and Visioning


CORE

1. Accountability The ability to discharge work duties dependably and accept responsibility for results, consequences, and

decisions within one's ambit

2. Interpersonal Communication The ability to convey and receive face-to-face messages in a timely manner, and in a way that minimizes psychological noise, so that the information and the action required by it are clearly perceived and accepted

3. Organizational Awareness The ability to apply understanding of the formal structures, policies, and mandates of the NIA and the Philippine government, and internalize awareness of the informal norms within NIA to deliver outputs efficiently


TECHNICAL

1. Accounting Acumen The ability to identify, record, measure, classify, verify, summarize, analyze, interpret, and accurately

communicate financial information in a timely manner

2. Analytical and Creative Thinking The ability to simplify, interpret, explain, relate, and extrapolate from complex information, ideas, concepts,

systems, and situations to aid in decision-making; to conceive, innovate, and develop new perspectives and

ideas for improving or enhancing systems, methods, and procedures, and for solving problems or

overcoming challenges

3. Asset Management The ability to account and record all acquisition and disposal of immovable properties, and to identify and

assess the same for income generation

4. Budget Management The ability to plan the NIA’s budget, allocate resources, and manage income and expenditures through

responsible implementation of the existing policies of the government to achieve its objectives efficiently

5. Community Organizing The ability to assist farmer beneficiaries to form and sustain irrigator associations that participate actively in

all phases of irrigation development and management


TECHNICAL

6. Computer Literacy The ability to operate computers, apply computer-based technologies, and use other computer-related office

equipment with ease

7. Construction Supervision

The ability to monitor the day-to-day construction activities of irrigation projects from planning to implementation in accordance with engineering principles, specifications, and approved schemes

8. Designing and Managing Training The ability to determine training needs; articulate training objectives, select training methods, and develop

tools for testing and evaluation; determine and sequence training contents and materials; and execute the

training course

9. Engineering Design The ability to use knowledge of engineering design principles in the preparation/developing of designs and

specifications for an irrigation project and/or its component activities or processes that meet applicable

design guidelines, criteria and standards

10.Financial Reporting The ability to provide accurate and reliable financial statements that disclose the organization’s financial

status and activities to management, oversight Agencies and other relevant parties in a timely manner and

in accordance with existing and applicable government accounting and auditing rules and regulations

11.HR Service Excellence The ability to provide timely and effective HR services at all times; to continually improve HR processes and results within the parameters set by the CSC; and to ensure that the NIA has the right employee, at the right place, and at the right time


TECHNICAL

12.Information Management The ability to ensure the security, accessibility, and proper distribution of the NIA's documents and information, whether in printed or electronic form

13.Irrigation System Management The ability to lead, manage, and implement the integrated process and activities in the operation and maintenance of existing irrigation systems in order to optimize utilization of water resources to provide equitable distribution opportunities to stakeholders in a sustainable and viable manner

14.IT Expertise The ability to apply and provide specialized ICT knowledge and skills to enhance processes and systems within the NIA

15.Learning Facilitation The ability to foster learning through the use of appropriate methods and techniques to meet defined goals and objectives

16.Making Presentations (Presenting Effectively) The ability to communicate knowledgeably, clearly, and persuasively with audiences using an effective blend of speech, visual, and other aids

17.Monitoring and Evaluation The ability to develop and use systems, methods, and tools for gathering data, for determining the correctness and accuracy of information, for comparing actual accomplishments to targets, and for obtaining feedback for both immediate and future improvements

18.Problem Solving and Decision Making The ability to identify and evaluate all available and alternative solutions in order to come up with timely, responsive, and logical actions


TECHNICAL

19.Procurement Management The ability to undertake planning and programming for the procurement of goods, infrastructure, and consulting services in an efficient and timely manner and in accordance with existing laws, policies, and regulations to achieve the goals and targets of the NIA

20.Program Delivery and Administration

The ability to ensure that established internal control systems for the product and services are effectively and efficiently accomplished to attain project objectives to satisfy the needs of the relevant interested parties

21.Project Management The ability to effectively plan, implement and control project activities; efficiently allocate resources; and manage all efforts toward the successful accomplishment of identified goals and objectives

22.Project Planning and Development The ability to determine the outcomes and likely impacts and costs, and the desirability and feasibility of implementing project ideas

23.Property Administration The ability to receive, maintain, distribute, and dispose of properties according to the needs of the NIA, and to record all property movements and transactions

24.Technical Writing The ability to write comprehensive but concise and well-organized documents that are responsive to the purpose, audience, and situation


LEADERSHIP

1. Conflict Management The ability to resolve competing and divergent ideas, actions, or agenda among or between parties in a fair, calm, dispassionate, and consultative manner

2. Leading and Managing Change The ability to influence others to accept and implement change initiatives through a combination of role modeling, persuasive speech, decisive action, and the mitigation of adverse effects on affected individuals and sectors

3. People Management The ability to enable and motivate individuals and teams to achieve continuing improvements in performance by creating a safe and trusting work environment and employing an effective blend of coaching, guidance, feedback, training, praise and rewards

4. Stakeholder Engagement The ability to maintain harmonious and mutually beneficial relationships with individuals, agencies, and other entities that have an impact on or may be impacted by the agency's work

5. Strategic Thinking and Visioning The ability to systematically scan the environment and link relevant information using a broad perspective; to craft innovative alternatives; and to plot paths in order to achieve the long-range goal or vision of the NIA