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-Republic of tfje ^Ijilippines

department of CbucattonRegion VII - Central Visayas

Schools Division of CEBU PROVINCE

Office of the Schools DivisionSuperintendent

August 17, 2021

DIVISION MEMORANDUMNo. 3©7, s. 2021

ISSUANCE OF THE ELECTRONIC INDIVIDUAL PERFORMANCE COMMITMENT ANDREVIEW FORM (e-IPCRF) AND ELECTRONIC SELF-ASSESSMENT TOOL (e-SAT)

CONSOLIDATION TOOL FOR SCHOOL YEAR 2020-2021

To: Assistant Schools Division SuperintendentsChiefs, CID and SGODPublic Schools District Supervisors/OICsElementary and Secondary School HeadsAll Others Concerned

1. This Office informs the field on the conduct of the Virtual Orientation- Workshopon the Issuance of Electronic Individual Performance Commitment and Review Form (e-ICPRF) and Electronic Self-Assessment Tool (e-SAT) Consolidation for SY 2020-2021 onAugust 24-26,2021 via MS TEAMS.

2. This orientation-workshop aims to capacitate the participants on the use of e-IPCRFand e-SAT and apparently, be able to generate and analyze and consolidate school-wideresults of the e-SAT data needed for the crafting of the school’s Development Plan as basisfor the finalization of the Division Development Plan.

3. Furthermore, this activity specifically aims to:

a. capacitate participants on how to fill-out and use the e-IPCRF and e-SAT;

b. conduct school-based orientation on the use of e-IPCRF and e- SAT;

c. collect e-SAT survey files and IPCRF of all teachers;

e. analyze and utilize the results of the self-assessment in designing developmentprograms for teachers at the school level;

f. submit the consolidated school-wide e-SAT data and School Development Plan tothe SDO; and

g. share the same understanding and essence of the e-IPCRF and e-SAT.

Address: IPHO Bldg., Sudlon, Lahug, Cebu CityTelephone Nos.: (032) 255-6405Email Address: cebu.province(5)deped.gov.ph

Website: www.depedcebuprovince.ph

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4. Participants to this activity are the School Heads, 58 District ICT Coordinators andthe School ICT Coordinators of the 1115 schools in the entire DepEd Cebu Province. As tothe schedule per sub-offices, please refer to the hereunder details, to wit:

DATES SUB-OFFICEAugust 24, 2021- Morning (9:00- 12:00 Noon) All School Heads and School ICT

Coordinators both Elementary andSecondary under SAN FERNANDO Sub-Office

August 24, 2021- Aftemoon( 2:00- 5:00 PM) All School Heads and School ICTCoordinators both Elementary andSecondary under DALAGUETE Sub-Office

August 25, 2021-Morning (9:00 -12:00 Noon) All School Heads and School ICTCoordinators both Elementary andSecondary under BADIAN Sub- Office

August 25, 2021- Afternoon (2:00-5:00 PM) All School Heads and School ICTCoordinators both Elementary andSecondary under BALAMBAN Sub-Office

August 26,2021- Morning ( 9:00-12:00 Noon) All School Heads and School ICTCoordinators both Elementary andSecondary under MEDELLIN Sub-Office

August 26, 2021- Afternoon (2:00-5:00 PM) All School Heads and School ICTCoordinators both Elementary andSecondary under LILOAN Sub- Office

Note: Participants should follow strictly the date assigned per sub-offices so that alltarget participants can join in the inrtual undertaking since MS Teams can only

accommodate 350 pax in one meeting.

5. To ensure that target participants per school can join, may we request that theSchool Head and the School ICT Coordinators per school will only use or log in in oneaccount and will just share screen because we might not be able to accommodate the others.

6. Identified participants per school are directed to accomplish the Google Form, accessat https: / / tinvurl.com/Virtual-e-IPCRF for on-line registration to the orientation -workshop on or before August 20,2021. The MS Team link will be forwarded to registeredemail address of the participants.

7. The ICT Section, through Mr. Emmanuel Mendoza, Division ITO will take charge ofthe on-line platform to be used during the virtual undertaking.

8. In compliance with the IATF guidelines, please observe and strictly follow safetyhealth protocols standards. All personnel involved MUST wear facemasks and face shieldsand must observed social distancing at least one (1) meter apart;

Address: IPHO Bldg., Sudlon, Lahug, Cebu CityTelephone Nos.: (032) 255-6405Email Address:cebu.provinceiSdeped.gov. ph

Website: www.depedcebuprovince.ph

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9. Meals (lunch only) for the Divison Personnel involved for the entire duration of theactivity shall be charged to the Division MOOE Funds subject to the usual accounting andauditing rules and regulations.

10. This Memorandum serves as Authority to Travel of theparticipants and the training support personnel as well as the other members of thetraining team/management.

11. Immediate dissemination of and compliance with this Memorandum is desired.

MARILYN S. ANDALES EdD, CESO VSchools Division Superintendent

MSA/FCL/AAB/J^MD/SGOD/VAY/msnr

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AWkmAddress: 1PH0 Bldg., Sudlon, Lahug, Cebu CityTelephone Nos.: (032) 255-6405Email Address: ccbu.provinccPdcped.gov.phWebsite: www.depedcebuprovince.ph

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department of tmcattonREGION VII - CENTRAL VISAYAS

Office of the Regional DirectorJ U L L S 2021

REGIONAL MEMORANDUMNot) 5 b 2 s. 2021

ISSUANCE OF THE ELECTRONIC-INDIVIDUAL PERFORMANCE COMMITMENT ANDREVIEW FORM (e-IPCRF) AND ELECTRONIC-SELF ASSESSMENT TOOL (e-SAT)

CONSOLIDATION TOOL FOR SCHOOL YEAR 2020-2021

To: SCHOOLS DIVISION SUPERINTENDENTSALL OTHERS CONCERNED

1. Attached is DepEd Memorandum DM-PHROD-2021-0498 dated June 17, 2021,from Undersecretary Jesus L.R. Mateo, Office of the Undersecretary for Planning, andHuman Resource and Organizational Development, entitled: “ Issuance of the Electronic-Individual Performance Commitment and Review Form (e-IPCRF) and Electronic-SelfAssessment Tool (e-SAT) Consolidation Tool for School Year 2020-2021” ,contents ofwhich are self-explanatory for the information and guidance of all concerned.

2. Immediate dissemination of and compliance with this Memorandum are desired.

SALUSTIANO T. JIMENEZ JD, EdD, CESO V

Director IVRegional Director

STJ /CAE/ HRDD/ N EAP- ROT / VVY / RHC

Address: Dona M. Gaisano St., Sudlon, Lahug, Cebu CityTelephone Nos.: (032 ) 231:1433; (032) 414-7399Email Address: region7@deped .gov. ph

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LW)Republika us$ilipma£

department of bucattonOFFICE OF THE UNDERSECRETARY

PLANNING, HUMAN RESOURCE AND ORGANIZATIONAL DEVELOPMENT

MEMORANDUMDM-PHROD-2021-0498

TO

FROM

SUBJECT

DATE

Regional DirectorsSchools Division SuperintendentsPublic Elementary and Secondary School HeadsAll Others Concerned

JE^USLR. MATEOUmfrrsecretary for Planning and Human Resource andOrganizational Development

Issuance of the Electronic - Individual PerformanceCommitment and Review Form (e-IPCRF) and Electronic - SelfAssessment Tool (e-SAT) Consolidation Tool for School Year2020-2021

17 June 2021

The Bureau of Human Resource and Organizational Development - Human Resource andDevelopment Division (BHROD-HRDD), with the assistance of our Information andCommunications Technology (ICT) experts from the field, have developed the electronic -Individual Performance Commitment and Review Form (e-IPCRF) and electronic - Self-Assessment Tool (e-SAT) Consolidation Tool for School Year (SY) 2020-2021 which was modifiedto complement the changes in the RPMSTools of Proficient and Highly Proficient Teachers. Theseelectronic tools shall be used by teaching personnel to accomplish and submit their IPCRFs forSY 2020-2021.

In relation to this, attached are the Guide on the Use of the e-IPCRF for SY 2020-2021 ( see AnnexA) and the Guide on the use of the e-SAT Consolidation Tool for SY 2020-2021 ( see Annex B ).Thesaid electronic tools can be accessed and downloaded through this link:bit.ly/RPMSPPST20202021.Further, may we remind and direct all field personnel to refrain from using and distributingunauthorized tools/ versions of the SY 2020-2021 e-ICPRF and/or e-SAT Consolidation Tool

Room 102, Rizai Building, DepEd Complex, Meralco Ave., Pasig City 1600Telephone No.: (02) 8633-7206 j Telefax No.: (02) 8631-8494

Email Address: usec.phrod@deped.gov.ph | Website: www.deped.gov.ph

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which circulated in various online platforms prior to the issuance of this memorandum.Continued use of these tools will result in incompatibility with the official version issued by theCentral Office, specifically, issues such as errors in the data collection of e-IPCRF results andconsolidation of e-SAT results. In cases where a field personnel were able to complete theaccomplishment of their e-IPCRFs or e-SAT Consolidation Tool, the said personnel must transferthe information from these unauthorized tools to the prescribed tools/ version issued by thisOffice.

For any questions or clarifications, you may contact BHROD-HRDD at telephone no. (02) 8470-6630 or email at bhrod.hrdd@deped.gov.ph. r -For your information and guidance.

Room 102, Rizal Building, DepEd Complex, Meralco Ave., Pasig City 1600Telephone No.: (02) 8633-7206 | Telefax No.: (02) 8631-8494

Email Address: usec.phrod@deped.gov.ph | Website: www.deped.gov.ph

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Annex AGUIDE ON THE USE OF THE E-IPCRF TOOL FOR SY 2020-2021

Attachment to DM-PHROD-2021-

1 . Open the “DepEd PrescribediPCRF Parts 1-4 SY 2020-2021"

MS Excel file.

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- DepEdPrescribed IPCRf

Parts 1-4 SY2020-2021 Aj

2. Enable Macros. Click “EnableEditing" and “Enable Content.”Note that the process of enabling“Macros" may differ in differentversions of MS Excel.

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3. In the Encoding tab, accomplishPart 1 starting with the field forteacher, division, and schoolinformation.Read the instructions carefully.Enter the needed information byeither typing it in the empty cells orby clicking the dropdown arrowand selecting the demographicinformation applicable to you.

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4. Continue accomplishing Part 1appropriate to your position inthe Encoding tab.Encode the COT rating perobservation period by doing the ffsteps:

Select the subject (or thediscipline related to yoursubject) for COT.Input the COT rating perobjective.Encode date of observation.Click "Lock COT" button oncefinished.Provide a single password forCOT 1-2 to protect your data.

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ADDITIONAL REMINDERS:-There are only two (2) ClassroomObservations for SY 2020-2021.Hence, Ratees should only submittwo (2) Classroom Observation

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-.CaiWH Cw31 %In case no COT2, click the “ No 2^ COT with valid reason”in the dropdown menu:

Tool (COT) rating sheets/inter-observer agreement forms as MOVfor objectives that require such.

• If no COT 2 was submitted and theRatee was not able to provide avalid reason for non- submission,the default COT 2 score will be athree (3), which is the lowestrating.

• In case the Ratee has a validreason for submitting only one (1)COT rating sheet, the final ratingshall be the COT 1 rating.

• It shall be within the discretion ofthe Rater to allow/disallow thesubmission of a COT 2, dependingon whether the reason for non-submission is valid or not.

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5. Finish accomplishing Part I ofthe Encoding tab.Encode all other IPCRF NumericalRatings for Q, E, and T.Input Name and Position ofApproving Authority.When COT and QET ratings areencoded and checked to itsaccuracy, click “Finalize Part 1.”Provide the same password, whenprompted. Click “Go", then dick“Ok” in the dialog box that willappear.Give the file copy to the teacherconcerned, who then accomplishesPart 2 in the Encoding tab andhis/her Development Plan in thePart 4 sheet of the file.

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• Tick the box of the behavioralindicators that you demonstratedduring the performance cycle.Click “Finalize Part 2" when youare done to save your data.Supply a password to further

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7. View IPCRF Part 1-3 Sheets.After Step 6, the results of allencoding done in the EncodingTab appear in Parts 1-3 sheets.Check on all contents of thesesheets. These sheets areprotected from any editing.

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8. Update your Development Planin the Part 4 Sheet. This sheet isnot protected from any editing. Youmay add rows if necessary.Click “Finalize Part 4“ if done.Supply the same password as theone used to finalize Part 2 of theEncoding Tab.Click “Go", then "OK/

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NOTE:wt>en on forts of the if’C.Ri ore accomplished. the Kotee must submfi the Bte copy of Ms or her It’CRf electronicIarm to the Deportment Head ot School Head tor the school-wide consolidation.He ot die must print al thepages of this form end submit to the Personnel Division o! the school to be attached to his or her 201 personnel

file

Finalize Part 4 Print Parts1-4

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• The teacher must ensure his/hercomputer is connected to theprinter using the File and PrintOption in MS Excel.

• He/she must print all the pages ofthis form, complete all requiressignatures, and submit to thePersonnel Division of the school tobe attached to his/her 201personnel file.

NOTE:When an farts of theit'CRf are accomplished, theRotee must submit the file copy of his or her IPCRF electronicform tc ;tv» Department Head or School Head for the school-wide consoBciolion. He or she must print oH thepages ol fin-, form tW-J suomif to Ihe Personnel Division of fhe school to be attached lo his or tier 201 personneliSn

Unfinaliz*Part 4 Print Part*1*4

10. Submit the soft copy of theIPCRF electronic form to yourRater or School Head for the

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school-wide consolidation.Use the following format in namingthe file:DepEd Prescribed IPCRF Parts 1-4 SY 2020-2021 [Level]-[TeachersSurname] ~[First Name]

DepEd Prescribed iPCRFPwisMSv2b20-202ViHSiRJZAtjiO5E

Annex BGUIDE ON THE USE OF THE E-SAT TOOL FOR SY 2020-2021

Attachment to DM-PHROD-2021-

A. The Self-Assessment Tool (SAT)-RPMS• Comprise of the self-assessment questionnaires within the RPMS designed for

teachers and master teachers.• Can be used as a starting point for informal purposes of self-reflection to clarify

performance expectations and determine which competencies to focus on

• Guide discussions about goal-setting and professional development needs

There are two SAT-RPMS tools:1) SAT-RPMS for Teacher Mil (Proficient Teachers) and2) SAT-RPMS for Master Teacher l-IV (Highly Proficient Teachers)

B. The Electronic Self-Assessment Tool (e-SAT)

• The e-SAT is an electronic version of the Self-Assessment Tool for RPMS.• It is a self-assessment tool that helps teachers reflect on the different objectives

related to their professional work.• The tool supports schools in analyzing school-wide SAT data of teachers to help

plan for teachers’ professional development.

• The self-assessment results will guide teachers on which RPMS objectives theymust improve and the areas where they need coaching and mentoring.

C. The Roles and Responsibilities of Key Personnel for e-SAT of SY 2020-2021

TeachersICT Personnel/

Department Heads School Heads SgOJ^fg^am m&* Collecting

e-SAT data- T.&

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D. Personnel RolesandResponsibilities

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Teachers

School ICT Coordinators/Department Heads

School Heads

• Take the e-SAT and answer It withutmost honesty.• Print theresults of the e-5AT andkeeprecordof theprintout.• Submit the soft copy of the e-SAT file toDepartment Head/

ICT Coordinator/SchoolHead.• Prepare the IPCRF-Development Planbasedon thee-SAT

and discuss It with the SchoolHead tocomeup with a finalDevelopment Plan

Assist theSchoolHeadinthe following:• Opening thee-SAT Survey file• Collecting e-SAT Survey filesofall teachers• Generating summaryresults of teachers' self-assessment

• Submitting school-wide e-SAT data to theSchoolsDivisionOffice (SDO)

With theassistance of theSchoolICT Coordinator/DepartmentHead:• Facilitate theadministrationof e-SAT• Generate summary results of teachers' self-assessment• Analyze andutilize theresultsof teachers* self-assessment In

designingdevelopment programs and activities for teachers at

the school level• Discuss with the teacher In the finalizationof their IPCRF-

Development Plan• Submit the consolidated school-widee-SAT data and School

Development Plan to the SDO

• Collect summary results ofall schools In the division• Generate division levelsummary resultsof teachers'self-

assessment• Analyze and utilize the results of teachers'self-assessment In

designing development programsand activities for teachers atthe division levelSGOD-HRDS Personnel

Generating the Summary Results of the e-SAT Data

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1 . Copy ail e-SAT files to thecorresponding sub-folder(appropriate grade level) of theConsolidation folder in the e-SAT Package main folder.

• Go to Downloads and open the“DepEd Prescribed e-SATPackage SY 2020-2021" folder anddouble-click the e-SAT Packagefolder to open it. Inside, you willsee one subfolder: SY 2020-2021.

• Double-click this folder and openthe folder appropriate to the gradelevel of the e-SAT files that you willconsolidate.

• Paste all the e-SAT files in thatappropriate folder.

Note:For school level, copy the individual e-SATfiles of teachers.

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For division level, copy the schoolconsolidated e-SAT files,

2. Open the Consolidation fileappropriate to the grade level ofthe files that you willconsolidate.

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Editing" and “Enable Content."Note that the process of enabling“Macros" may differ in differentversions of MS Excel.

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Accomplish information fields.Enter the needed information byeither typing it in the empty cells(white) or by clicking the drop-down arrow and selecting theinformation applicable to you.Click "Consolidate." A dialog boxwill appear. Click “Yes." Anotherdialog box will appear, click OK.

Note:For school ICT personnel/departmenthead/school head, select “School" in theConsolidation Level dropdown option.For SGOD-HRDS Division personnel,select '‘Division" in the ConsolidationLevel dropdown option.

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5. View the results. The summaryresults will be reflected on thesucceeding sheets.

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6. Go back to the Start Here pageand Click Finalize to protect yourdata. A pop-up window will appearthat will prompt you to provide apassword to further protect yourdata. Click “Finalize."

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7. You may print the summaryresults as reflected in the sheets.

Note:For school ICT personnel/departmenthead/school head, submit theconsolidated school-wide e-SAT data tothe SDO.

For SGOD-HRDS Division personnel,collect the summary results of all schoolsin the division and conduct a division-levelanalysis of the self-assessment results.These shall be used as input in thedevelopment of division-wideprograms/activities for teachers.

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. 8. Rename the generated summaryreports file.e.g. ,For School levele-SAT Consolidation SY 2020-2021 - JHS - School ID

For Division levele-SAT Consolidation SY 2020-2021 - J H S - S D O Name

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