reprographics in offices many different types of documents have to be copied – this is called...
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Reprographics
In offices many different types of documents have to be copied –
This is called REPROGRAPHICS
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Reprographics Features In trays for
photocopying Photocopier for
long runs Colour
photocopier for short runs
Reprographics assistant makes copies of booklets etc
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Types of Reprographic Equipment
Photocopier Document Loader Sorter Paper Trays Functions Keys Most firms have at
least one photocopier Available in a variety
of sizes also in colour
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Features Of A Photocopier Provides exact copy
of a document Copies are
produced quickly Copies can be made
onto card, paper, OHP transparencies
Documents can be fed in quickly
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Features Of A Photocopier cont. Copies can be
made in various sizes A4, A3
Copies can be made back-to-back
Documents can be collated
Original can be enlarged/reduced
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Features Of A Photocopier cont. Some photocopiers
can staple documents
Can be adjusted for light/dark copies
Can produce colour copies using a colour copier
Some photocopiers require an ID code before use
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Type of Printers Available
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Ink Jet Printers Text and graphics
can be printed Different paper
sizes can be used Relatively portable Colour ink jets are
available Can print
envelopes, labels and OHP transparancies
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Advantages & Disadvantages
Advantages
High Print quality
Quiet in use
Relatively inexpensive to buy and use
Disadvantages
Relatively slow
Suitable for short runs only
Only advanced models can produce high quality DTP work
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Laser Printer Text and graphics
can be printed Different paper
sizes can be used A4, A5
Colour laser printers are available
Can print envelopes, labels and OHP tranparencies
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Advantages and Disadvantages
Advantages
Excellent print quality
Quiet in use
Printing is relatively quick
Disadvantages
Relatively expensive to buy
Costs may be high eg Toner cartridges can be expensive
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Other Machines used in the Reprographics Department
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Binder A binder is a
machine which holds the pages of a book together
A Comb Binder puts a plastic spine on the book
A Thermal Binder uses heat to fasten an adhesive spine to the book
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Laminator A machine used
to heat seal documents inside a plastic coating
Useful for producing posters, Staff ID’s
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Scanner A scanner produces
an exact copy of a document or graphic for storage on a computer
2 types – Hand Held and a Flatbed (see right) Scanner
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What Equipment Is Needed For Tasks
Photocopier/Laser Printer
Produce Multiple Copies Of WP Document
Photocopier/Ink Jet Printer/Laser Printer
Produce Copy Of WordProcessed Document
PhotocopierProduce Copies Of Handwritten Document
PhotocopierProduce Copy Of Handwritten Document
Equipment RequiredTask
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What Equipment Is Needed For Tasks cont.
Colour Photocopier/Ink Jet Printer/Laser Printer/Laminator/Scanner/Binder
Produce Booklet Containing Text And Graphics
Photocopier/Ink Jet Printer/Laser Printer/Binder/Laminator
Produce Booklet Containing Text Only
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What Staff Training Is Required How to use the
different equipment
How to carry out routine tasks eg changing toners
Health and Safety issues to do with equipment