repro user guide book sept 2016

Includes:Services on offer; how to order Repro work; basic guidance on Copyright; locations of copiers; price list

See ‘REPRO’ folder on ‘Faculties’ Drive for more information.

(September 2016) Guide to Services& Procedures

Reprographics @Moreton

Welcome to Moreton School Reprographics Service The Reprographics Room (situated within the school admin corridor) is manned from 8.30am to 4.30pm Mon-Thurs and 8.30am to 4.00pm on Friday . We aim to provide a quality, timely and cost effective service to staff. Your work is important to us and will we strive to produce the best quality printing / copying / finishing possible and will offer suggestions for improvements where necessary.

Reprographics StaffMr Vann is the Reprographics Manager and Miss Samuels is Assistant Reprographics Technician.

Other Reprographics equipment• Electric Guillotine for cutting large quantities at one time• A3 Laminators (x 2)• Book comb binder• Paper Shredder

Staff b/w MFDs (Print / copy / scan) x 11: “BizHub 284”Locations: see map on page 6Key features: A4 and A3 copying and printing, in mono only. Biometric Authentication or User logon. Colour work to be submitted to REPRO staff.Staffroom and Conference room copiers have large capacity paper trays and staple finishers.Consumables: machine will alert staff if paper or toner are required and Repro Staff can replenish these.All other errors are reported to Konica Minolta by Repro staff and a notice put clearly on the faulty machine.

Reprographics Equipment at Moreton School

Colour Photocopier, Konica Biz “Hub C654”Location: Reprographics RoomPlease complete a Copying Request Form from the staff room or in Repro (sample on page 5) for jobs to be done on this machine by Reprographics staff.Key Features: A4, A3: black and colour; copying and printing; PIN protection; Staple finishing; duplex (double sided); auto document feeder, booklet maker, collator, on board digital memory.

The Reprographics Office is currently located in the room adjoining C14. Please be aware there may be teaching going on in C14 so access is encouraged from the door leading outside to the upper quad.

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What Other Services are on offer?l Photocopying in black and colour (A3 and A4)l Printing from file (eg: files on the school network, from camera, memory stick, external

hard drive, e-mail, etc.)l Booklet makingl Guillotining (paper trimming)l Laminatingl Confidential Shreddingl Label Printingl Comb Bindingl Slide Bindingl NCR Form Printingl Desk top design service

What Resources are available through Reprographics?l A range of white and coloured papers and cardsl Blank CD Romsl Blank DVDsl Transparenciesl Laminating pouchesl There are 2 LUMIX stills digital cameras, a Toshiba hand held video camera and a

SONY HANDYCAM video camera available for staff to book. We ask that staff sign these out and are responsible for their care and that they are returned in the condition they were loaned. We can assist in the transfer of camera data, if that is required.

All services and resources need to be requested, see page 4: ‘How do I request a Reprographics Job?’ and a sample of a request form on page 5 and charged by Cost Centre (see list of charges on page 11).

What Types of jobs typically copied / printed?l Forms for schooll Postersl Leafletsl Workbooksl Tickets for eventsl Basic signage l Improvement plansl Staff handbookl Business cardsl Certificatesl Bannersl House Quizzesl Items for displays / notice boards

When to use the Reprographics ServiceAny colour copying or outputting or desk top design requests must come into Reprographics. For everything else staff are able to photocopy and print in black and white on 11 MFDs (multi-functional devices) which are located around the school for ‘follow me printing’. Toners and paper are held by Repro please let us know when these are required.

Jobs sent to print by staff themselves are stored on a server and can be released on any machine either via biometric (thumb) recognition or User Login. This technology is supported by the Network Manager and his team. Students can output to these MFDs in black and white also. Please act responsibly and only print what you or your students really need. There is a cost for every copy/print made by individuals and this is allocated to relevant faculties and reported to the School Business Manager every month.

How do I request a Reprographics job?Please complete a Copying Request Form (sample shown on page 5) located on the left side wall in the Reprographics area and attach it to your original in the JOB TRAY.

Make sure you include a date for when you need your copies (‘ASAP’ is not specific enough).

Copying can be done from hardcopy. The quality of reproduction will depend on the quality of the original. If we need to correct an original or make a new one this will add to turnaround time.

You can also submit requests electronically. Go to the ‘REPRO’ folder on ‘Faculties’ drive on the network. Find and complete the “Repro Request Form”. Email the form together with the digital file to be used to: [email protected]

Artwork / DesignReprographics staff can create new forms and other items. Remember this will take time so you will need to plan for this in advance. A small code number is printed on forms to indicate version tracking and date of issue.

How long will it take for my job to be completed?Normally within 48 hours but this will vary during busy periods in the school calendar. Please make Reprographics staff aware if your job is of an urgent nature.

Where can I collect my finished job?Completed jobs are left on the shelving opposition SLG offices in the admin area. We will email staff to let them know the work is ready to collect.

How are jobs charged?Charging is automatically recorded on MFDs through individual biometric ID or Login and called off in a report by department at the end of every month.

The work Repro staff do ‘on behalf’ of departments is recorded in the same way - by using unique staff codes. Any other service or resource (laminating, comb binding, paper, blank disks, etc.) is hand written in the Job Log book by Reprographics staff and recorded in a spreadsheet for each department at the end of each month. A list of charges can be found on page 11.

CopyrightRefer to page 7 for a basic guide to our responsibilities regarding copyright.

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7Repro Guide 1273 Sept 2016

Quick Guide


advises


Price List for Repro Services and Resources (September 2016)

[email protected]

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Produced by Moreton ReprographicsE-mail all enquiries to [email protected] extension: 8925This guide book is also available as a PDF in the shared

network area >Faculties>Repro.

www.moreton-school.org

repro user guide book sept 2016

Education