A o

REPORTS/RECOMMENDA TlONSIREQUESTS NOS

1) ASSESSOR/COLLECTOR

2)

Comract between the City of Glenn and Dallas Countv for 'J ax Coilection Services.

AND HUMAN SERVICES

Agreement with the Dallas Countv Community Supervision and Corrections Department ("DCCSCD") .................................................................. 4-9

b) Texas Department of State Health Services. Contract #201 J -036295-00 L Infectious Disease Control Unit/flu-Lab ............................................................. 10-16

c) Renewal Agreement with Dallas Metrocare Services ........................................... J 7 -23

d) Interlocal Agreement for FY 2010-20] ] Housing Opportunities for Persons with AlDS Funds ...... ..

e) Amendment 10 the Texas Department of State Health Services Contract 20] 0-033408-001 B,

. ......... 24-29

CPS-Public Heahh Emergency Response (PHER) .............................................. 30-33 (COURT ORDER ON FORl\1AL AGENDA)

3) PLANNING AND DEVELOPMENT

a) Request to Nominate Enterprise Projects/Proposed Emerprise Project Policy ..................................................................................... 34-40

b) Grant Application for Design of Additional Extension of/Connection to Richardson Central TraiL .................... 41-44

(COURT ORDER ON FORM.AL AGENDA)

4) HUMAN RESOURCES/CIVIL SERVICE

) l' . R .. N . P l' . J 0 lCY evlSlons-" epotlsm 0 ley .............................................................................. 45-48

" }--1 UTner }- 1\0210 p PrOJect 476(L

(1! FY2011 Budget .......... _ Presen1atjon

ConferenceF1 raveilTraining Requests .. . .... ,,. ............. 52-54

Addition of Addendum No.2 to Tatum Professional Services Contracl ................... 55

d) Hiring Freeze .. . .................................... 56

e) Fifth District Court of Appeals Contract for Computer Services ........................ 57-58

7) INFORMATION ........ . . ................................. ...................................................... N/A

• Jail Population Report • Budget-Reserve BaJance Report - August ll, 2010 • County AudilOr-Dallas County SpeciaJ and Escrowed Funds • Purchasing-Arumal Contract Extensions • Health & Human Services- HHS Updates

8) Miscellaneous, Miscellaneous Equipment, and Telecommunications Requests ......................................................................... 59-68

9) PUBLIC COMMENTS

Speakers ........................................................................................................... ........ NI A

FIVE SIGNATURE DOCUlVIENT(s) FOR CONSIDERATION

Minister's Lener of Appreciation

Letter to Llovd Treadwell, Superintendent of DeSoto ISD

DA TES TO REMEMBEH

Parkland Budget Hearing - August 31, 20] 0 at ] 1 :00 a.m.

Labor Day Holiday - September 6. 20]0

S J R /\ TAX ASSESS()!<i('OLLECTOJ,

i-run';: Hononlb1e John R. An;es. eTA /­T3X A:;;sessor.:Colleclol

Ke: Connaci between the Cit\' of Glenn Heighls and Dallas COunlY for Tax Collection Services

BACKGROUND: The CllV of Glenn Heights wishes to contract with the 0,,1I3S County Tax Office to provide lax (ls5-essing and collecting services. The City~s J\ianagcmenl as vv-ell as the City Council feels it is in the best interesl oflhe taxpayers 10 receive a consolidated billing and collection service a1 (l much lower COSl than can be provided by them. This initiative will result in operational and staff savings for the city. There are currently 3,514 tax parcels in Dallas County and 1.583 tax parcels in Ellis Countv. Glenn Heights will be the 20th city in Dalias County that the Tax Office will provide colleclion services.

OPERATIONAL l'Vll'ACT: The conversion will take 60,YO days and begin spring of 2011. The proposed cunent ond delinquent lax collections will begin on July 1, 20J], The Dallas County Tax OUice \vill he able 10 :-:.end 3 consolidated bill to the Glenn Heights taxpayers in Octoher 2011, at the same iime 81l the other entilies s13tements will be sent.

IMPACT: No additional staff is needed lor the Tax Office at this time. Dalia5 County \vilJ gain revenue in the amount of $9;413 beginning in fiscaJ year 2011/2012 based on the current per parcel charge of S1.35 in county and S2.95 out of county.

STR4TEGIC PLA'\: This recommendation meets the COunIY'S Strategic Goal #1, Traditional Service Providcr- ensures the maintenance and delivery of programs and services for Dallas County sldkeholders.

LEG/\L: The Dallas County Judge's signature is required on the conlract after the approval from Commissioner-s Coun. The template of the contract has been approved by the DA's Civil Division.

RECO\j,\olE'\DATlON: The Dalias County Tax Office recommends that this contract with the City of Gienn Heights be approved and executed.

j'nH·ide 1);111;;:- Cnun!\' Cill/TI15 with f-,;..ccllt::nl Sl.'rVlce using lnnov(ltl\'( '] t'chnojpgy io Ensure Ollainy C(liicCli(ll1:-

Director

LLAS C PART

M~MORp,NDUM

TO COMMISSIONERS COURT

FROM Zachary Thompson, Director

DATE August 17, 2010

SUBJECT ""'~IT WITH DALLAS CORRECTIONS DEPARTMENT ("DCCSCD")

BACKGROUND

Cd :-~o j,/

""""'C -:',0 3< ,,0'_

SUPERVISiON AND

The Dallas County Community Supervision and Corrections Department ("DCCSCD") has requested that Dallas County Health and Human Services CDCHHS") provide Phlebotomy services for the DNA Databank, State law mandates these services be performed on certain sex offenders, The dala bank is being utilized across the nalion to 8ssist in solVing sex-related crimes. DCCSCD has agreed to a flat rate of $3,00 per draw for services performed on their clients who partiCipate in this service. DCHHS wili maintain a list of individuals who receive these services and will submit a monthly invoice to DCCSCD.

OPERATIONAL IMPACT

This Agreement with DCCSCD will have no impact on operations.

lEGAL IMPACT

The County Judge is required to sign the Agreement after approval by the Commissioners Court. The District Attorney's Office, Civil Section has reviewed and modified the agreement content, and the agreement has been approved as to form.

FINANCIAL IMPACT

There is no financial impact to Dallas County for providing ihese services.

STRAIJ::GIC PLAN COMPLIANCE

Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The agreement is included under the strategy for the provision of disease prevention, health promotion and human service programs 10 County residents.

2377 N.Slemmons Freeway Suite 600 • LB 12

Dallas, Texas 75207·2710 Office (214) 819-1870 FAX (214) 819·6012

Comm!ss!oners Court 17,2010

;;

Tn;s ,L,greement shall bE sfiect!VE August 31,2011

both panies tor tiie perioo of September 1 2010 througr,

It is respectfuny recommended that the Dallas County Commissioners Court does hereby approve the Agreement with the DaJias County Community Supervision and Corrections Department (DCCSCD). and authOriZes the County Judge to sign the Agreement on behalf of Dallas County.

~~.-I ireetor

c Darryl Martin, Court Administrator Virginia Porter, County Audiior Ryan Brown, Budget Officer

2377 N.Stemmons Freeway Suite 600 • lB 12

Dallas, Texas 75207·2710 Office (214) 819·1870 FAX (214) 819·6012

THE STATE 01' TE:\\' !1\TERLOCAL\ EET\lE1\T C 0'-'1\ T\ 0' BEHAL! OF DALlAS HEALTH AJ\lJ ANlJ TJ-Ilc

iH',-"",,_lhe Danas County COn1nmnity SupentislOn and Corrections Departnlent ("DCCSCD") is established bv the Dallas CounlY District Judge or Dislrict.Judges trying criminal cases in the Dallas County judicial district pursuant 10 the Chapter 76 oflhe Texas Government Code: and

111"-"2'_ DCCSCD receives funding from the Texas Department of Criminal ]usl1ce: and

all inmates, who are required 10 register as sex offenders, are mandated to submit blood samples for the purpose of creatmg a DNA record pursuanllO Texas Government Code § 411.148; and

\Vhereas, all community supervision clients, who are required 10 register as sex offenders, are mandaTed 10 submit blood sampies to the Texas Department of Public Safety for the purpose of creming a DNA record pursuant to Texas Government Code ~ 508.186: and

DCCSCD is working with the Texas Depal1ment of Public Safety to establish a DNA dala bank for wjdcsprcad usc 10 assist 1<nv enforcement in solving sex-rela1ed crinles; and

assisting DCCSCD by providing phlehotomv services will serve a public purpose and heneJlt the County and its citizens.

"OW, therefore Dallas County ("County"), on behalf of Dallas County Health and Human Services ("DCHHS"), enlers i1110 an lnterlocal Agreement ("ILA") with DCCSCD pursuant to the authorities granled hy Texas Government Code Chapters 140 "Miscellaneous Financial Provisions Affecting Municipalities, Counties, and Other Local Govemments." and 791 "lnterlocal Cooperation Contrac1s," as well as Texas Health and Safety Code Chapter 122 "Powers and Duties of Counties and Municipalities Relating to Public Health," and other applicable laws for DCHHS to provide phlebotomy services.

ll,

Unless otherwise stated, 1his lLA is effective from September I, 20]0 through August 31, 20]1.

DUTIES

A. DCl-lHS shall perfonn phlehotomy services to those individuals presented to DCHHS by DCCSCD at the Decker Correclional Facility's probation office located at 899 Stemmons

ILA BIW DALLAS eOL!,\TY & DCeSC)) FOR PHLEBOTOMY SVCS~2()Il

·PIII

ora w ner nCTSOL

C, DC1-lHS sucnm ;; \", en-

Gr3\V!1.

D. DCCSCD shall rernll payn enl~ to DCHHS \vith1n for services rendered.

of the dated Invoices to DCHHS

n,

This ILA 1113Y be ten11]l1aled in \vrit]ng~ \\'1t11 or \vithout cause~ by eitber party upon thiny (30) days prior \vrinen notice 10 the other party or as mutually agreed otherwise,

y, RESPONSIBILITY

Each party agrees that it shall be for its own negligent acts or omissions or other IortiollS con due! illlhe course of performance of this without waiving any governmental immunity available to County or DCCSC!) or their respecliYe officials, ornerrs, employees, or agents under Texas or other law and without waiving any available defenses under Texas or other law. Nothing in this pan graph shall be constroed to create or granl any righls, cOl1!rarwal or otherwise, in or to any third persons or entities,

VI. INSURANCE

DCCSCD and County agree lhatlhey at all times during the Tenn of this maintain in full force and effect insurance or self· insurance 10 the eXlent pemlitted by applicable laws, DCCSCD and County will be responsible for lheir respective costs of such insurance, any and all deductible amounts in any policy and any denials of coverage made by their respective insurers,

vn. IMMUNITY

This ILA is p",,,.,,,d,, made snbject 10 and DCCSCD's hl'H,n,

Title 5 oflhe Texas Civil Practices and Hemedies Code, and ali federal and slate laws. The expressly agree that no provision ofthis 110.4 is

in allY way intended to conslilute a waiver of any immunities suit or or a waiver of allY 101'1 that DCCSC!) or has of law or otherwise.

ill this XLA is intcnded to any third hencficiary,

NOTICE

Anv notice to be given under this ILA shall be deemed to have been given if in writing and delivered .' ~ '- <..--

in person or mailed by overnight or Registered Mail, postage pre·paid. to the party who is 10 receive such n01ice a1 the addresses set f011h below, Such notice shall be deemed to have been given three (3) days subsequent to the date it was so delivered or mailed to the following relevant addresse"

lLA BTW DALLAS COUNTY & DCCSC]) FOR PHLEBOTOMY SVCS.~20j I

/ DCHl-1:' Zachar::.,r TbompSOllc_ DlTt'CiC: 2377 N, Slcrnmons I-n""y: SUite 60( Dallas. Texas 7520-

. F mance & enrnraCL Admlmstrative Sen;1ce~

N. Rn-erfronl _ 9111

Dallas. Texas 7520~

If anY nrovislon of IS construed to be illeQal or invalid. this v-fill not aneet the leQahp/ or ~ - ~ ~ .

va11dity of any of the other proyisions in thjs ILA. The l11egal or invahd provision \NiH he deemed stricken and deleted, but an other provisions shan conTinue and be given effect as jf the illegal or mvalid provisions had never been incorporated,

X, AMENDMENTS AND CHANGES IN THE LA"

No modification, amendment, innovation, renewal or other alTeration ofthis ILA shall be effective unless mutually agreed upon in writing and executed by the parties, Any alteration, addition or deletion 10 the terms of this ILA which are required by changes in federal or State law are anlOmatically incorporated herein without written amendment 10 this ILA and shall be effective on the date designated by said law.

XI, ASSIGNMENT

DCCSCD assures that it \vin not transfer or 3SS]gn its in1erest in this Contract without the prior written consent of the County.

XIL INDEPENDENT CONTR4CTOR

DCCSCD, including its agents, or employees, is an independent contractor and not an agen!' servant, joint enterpriser, joint venturer, or employee of the County, and is responsible for its own acts, forbearance. negligence and deeds, and fonbose of its agents or employees in conjunction with the performance of work covered under this ILA,

ENTIRE AGREEMENT

This ILA, including all Exhibits and anachmel1ls, constitutes the entire agreement between the parties hereto and supersedes anv other agreement concerning the subject matter of this transaction, wbether oral or written.

XIV, BlNDlNG KFFECT

This lLA and tbe respective rights and obligations of the parties hereto shall inure to the benefit and be binding upon the successors and assigns oftbe parties herelO, as well as the parties themselves.

lLA BTW DALLAS COL"NTY & DCCSCD FOR PHLEBOTOMY SVCS.-201 ] 3

XY. DEFA R]GHTS/MJT1GATJO]\

It is not a waiver of default if the non-defaulting party fails IO immediately declare a default or delays in taking any action. The rights and remedies provided by this ILA are cumulative, and either party's use of any right or remedy will not preclude or waive its right (0 use any other remedy. These rights and remedies are in addition to any other rights the parties may have by law, statute, ordinance or otherwise. DCCSCD has a duty to mitigate damages.

XVI. SiGNATORY WARRANTY

Each person signing and executing this ILA does hereby warrant and represent that such person has been duly authorized to execute this ILA on behalf ofDCCSCD or County, as the case may be.

COUNTY:

By: Jim Foster County Judge

DATE: ____________________ ___

Recommended:

By: Zachary Thompson Director, DCHHS

* Approved as to Form:

By: ordon Hike] Chief, Civil Division Assistant District Attorney

DCCSCD:

By: Dr. Michael Noyes Director

DATE: ____________________ ___

*By Jaw, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).

ILA BTW DALLAS COUNTY & DCCSCD FOR PHLEBOTOMY SVCS.-20 II 4

DALLAS COUNTY

Health Division

ZACHARY S. THOMPSON DIRECTOR

MEMORANDUM

TO: COMMISSIONERS COURT

FROM: Zachary Thompson, Director

SE°\!iIC'C

- '..::.0 ":";0

-o'~ c: ~ (:2:z.

DATE:

SUBJECT:

w ~~.--4 ~. CJ-< s:- c cJ'I ~

TEXAS DEPARTMENT OF STATE HEALTH SERVICES, CONTRACT #2011·036295·001, INFECTIOUS DISEASE CONTROL UNIT/FlU·LAB

Augusl17,2010

BACKGROUND

The Texas Department of Stale Health Services (DSHS) Contract#2011·036295·001, Infectious Disease Control UniVFlu·Lab is designated to test up to two hundred (200) clinical specimens meeting Clinical Laboratory Improvement Act (CLIA '88) and will perform on each specimen Ihe Centers for Disease Conlrol and Prevention (CDC) Real Time (RT) Polymerase Chain Reaction Method (PCR) for typing of influenza viruses. .

OPERATIONAL IMPACT

This attachment is effective September 1, 2010 and will expire on August 31, 2011.

lEGAL IMPACT

The County Judge is required to sign the contract after approval by the Commissioners Court.

FINANCIAL IMPACT

This contract provides $4,970 for supplies, and $30 for other. There Is no discretionary County match required for this grant

STRATEGIC PLAN COMPLIANCE

Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community. The Infectious Disease Control UnitlFLU·LAB contract with DSHS is included under Ihe strategy for the provision of providing disease prevention, health promotion and human service programs to County Residents.

RECOMMENDATION

It is respectfully recommended that the Dallas County Commissioners Court approves Ihe Texas Department of State Health Services Contract #2011·036295-001, Infectious Disease Control UnitlFlU-LAB, and authorizes Ihe County Judge 10 sign the contract and all related documents on behalf of Dallas County.

Recommended bY:_-;"-_'-":--==:i~'----r-=-:-----/zachar

c: Darryl Martin, Court Administrator Virginia Porter, County Auditor Ryan Brown, Budget Officer

2377 N. S!emmons Freeway Suile 644 -lB 12

Dallas, Texas 75207·2710 Office (214) 819·2100 FAX (214) 819-2107

DEPARTME"lT OF STATE HEALTH SERVICES

This contract, number 201 1-036295 (Contract), is entered into by and between the Department of Slate Health Services (DSHS or the Department), an agency of the State of Texas, and DALLAS COUNTY (Contractor), a Government Entity, (collectiveJy, the Parties).

1. Purpose of the Contract. DSHS agrees to purchase, and Contractor agrees to provide, services or goods to the eligible populations as described in the Program Attachments.

2. Total Amount of the Contract ami Pavment Methodls). The total amount of this Contract is $5.000.00. and the payment method(s) shall be as specified in the Program Attachments.

3. Funding Obligation. This Contract is contingent upon the continued availability of funding. If funds become unavailable through lack of appropriations, budget cuts, transfer of funds between programs or health and human services agencies, amendment to the Appropriations Act, health and human services agency consolidation, or any other disruptions of current appropriated funding for this Contract, DSHS may restrict, reduce, or tenninate funding under this Contract.

4. Term orihe Contract. This Contract begins on 09/01/2010 and ends on 08/311201 L DSHS has the option, in its sole discretion, to renew the Contract as provided in each Program Attachment. DSHS is not responsible for payment under this Contract before both parties have signed the Contract or before the start date of the Contract, whichever is later.

5. Authoritv. DSHS enters into this Contract under the autbority of Health and Safety Code, Chapter 1001.

6. Documents Forming Contract. The Contract consists of the following:

a. Core Contract (this document) b. Program Attachments:

2011-036295-001 Infectious Disease Control UnitlFLU-LAB

c. General Provisions (Sub-recipient) d. Solicitation Document(s), and e. Contractor's response(s) to the Solicitation Document(s). f. Exhibits

Any changes made to the Contract, whether by edit or attachment, do not fonn part of the Contract unless expressly agreed to in writing by DSHS and Contractor and incorporated herein.

92648-J

Conflicting Terms. In the event of conflicting terms among the documents Tomlin£! thi~ Contract, the order of control is first the Core Contract, then the Program Attachment(s), then the Genera] Provisions, then the SolicJtation Document, if any, and then Contractor's response to the Solicitation Document, if any,

8. The Parties agree that the fonowing payee is entitled to receive payment for services rendered by Contractor or goods received under this Contract:

Name: DALLAS COUNTY Address: 509 MALN ST STE 407

DALLAS, TX 75202-5717 Vendor Identification Number: 17560009056005

9. Entire Agreement. The Parties acknowledge that this Contract is the entire agreement of the Parties and that there are no agreements or understandings, written or oral, between them with respect to the subject matter of this Contract, other than as set forth in this Contract.

By signing below, the Parties acknowledge that they have read the Contract and agree to its terms, and that the persons whose signatures appear below have the requisite authority to execute this Contract on behalf of the named party.

DEPARTMENT OF STATE HEALTH SERVICES

By: _________ _

Signature of Authorized Official

Date

Bob Burnette, C.P.M., CTPM

Director, Client Services Contracting Unit

1100 WEST 49TH STREET AUSTIN, TEXAS 78756

(512) 458-7470

Bob.Bumelte@dshs.state.tx.us

92648-1

DALLAS COUNTY

Signature

Date

Zachary Thompson, Director Printed Name and Title

2377 N. Stpmrnons FnA!)'

Address

Dallas, Texas 75207 City, State, Zip

214/819-2100 Telephone Number

"to 600

zthompson@dallascounty.org E-mail Address for Official Correspondence

BY: (signature of person authorized to sign)

Jim Foster, County Judge

CONTRACT NO. 201 J -036295 PROGRAJv1 ATTACHMENT NO. 00] PURCHASE ORDER N0000036527S

CONTRACTOR: DALLAS COUNTY

~0U0 PROGRAM: Infectious Disease Control Unit/FLU-LAB

TERM: 09/0l!20HITHRU: 08/3112011

SECTION I. STATEMENT OF WORK:

Contractor shall identify and recruit submitters of clinical specimens through discussions and a mutual agreement with local health departments in the Contractor's service area. Contractor may contact vanessa.telles@dshs.stale.tx.us, and fimexas@dshs.state.!x.us for guidance on appropriate submitters.

Contractor shall: • receive clinical specimens Monday through Friday from designated submitters within the

Contractor's service area;

• test up to two hundred (200) clinical specimens meeting Clinical Laboratory Improvement Act (CLIA'88) specifications;

• perf anTI on each specimen, the Centers for Disease Control and Prevention (CDC) Real Time (RT) Polymerase Chain Reaction Method (PCR) for typing of influenza viruses; and

• appropriately submit half of each positive specimen received to the Laboratory Services Section, Texas Department of State Health Services, Austin, Texas.

Contractor shall comply with Department of State Health Services (DSHS) Infectious Disease Control Unit (IDCU) Program established flu surveillance protocol.

Contractor must comply with Health and Safety Code Chapter §81.046 .http://tl02.tlc.state.lx . usl statuteslhs. toe .hlm

DSHS IDCU Program will ensure Contractor receives a copy of the protocol, Mortality and Morbidity Weekly Report (MMWR) week 40, no later than the week ending October 9,2010.

SECTION U. PERFORMANCE MEASURES:

The following perfonTIance measure will be used to assess in part Contractor's effectiveness in

~. L

providing the serVIces described in this Contract 'Yvithout wai';,i]ng the enforceability of any of the other terms of the Contract:

Contractor shall:

1. Perfonn testing at least weekly unless no samples were received that week;

2. Send samples of all specimens testing positive for influenza to the Laboratory Services Section. Department of State Health Services (DSHS), Austin, Texas within ten (l0) business days of testing; and

3. Provide and submit written weekly reports on the RT-PCR results, in the fonnal provided by DSHS, each Monday, or if a holiday the next business day, beginning October 10, 2010 by electronic mail to vanessa.telles@dshs.state.tx.us, Milra.kookma@dshs.slale.tx.us, and flutexas@dshs.slate.tx.us

SECTION m. SOLICITATION DOCUMENT:

Exempt Governmental Entity

SECTION IV. RENEWALS:

DSHS may renew this Program Attachment for up to three (3) additional one-year terms at the sole discretion of DSHS.

SECTION V. PAYMENT METHOD:

Cost Reimbursement

SECTION VI. BILLING INSTRUCTIONS:

Contractor shall request payment using the State of Texas Purchase Voucher (Fonn B-13) and acceptable supporting documentation for reimbursement of the required services/deliverables. Vouchers and supporting documentation should be mailed or submitted by fax or electronic mail to the addresses/number below.

Claims Processing Unit, MCl940 Texas Department of State Health Services 1100 West 49'h Street PO Box 149347 Austin, TX 78714-9347

The fax number for submitting State of Texas Purchase Voucher (Form B-J3) to the Claims Processing Unit is (512) 458-7442. The email addressisinvoices@dshs.slale.tx.us.

SECTION VII. BUDGET: Cost reimbursement

SOURCE FUNDS: State

SECTION VIn. SPECIAL PROVISIONS:

General Provisions, Article XIII. General Terms, Section 13.15 Amendment, is amended to include the following:

Contractor must submit all amendment and revision requests in writing to the Division Contract Management Unit at least 90 days prior 10 the end of the term of this Program Attachment.

2011-036295 '

Catego I Budget:

PERSONNEL

FRINGE BENEFITS

EQUIPMENT

SUPPLIES

CONTRACTUAL

OTHER

TOTAL DIRECT CHARGES

INDIRECT CHARGES

TOTAL

DSHS SHARE

CONTRACTOR SHARE

OTHER MATCH

Total reimbursements will not exceed $5,000.00

$0.00

$0.00

$0

$0.00

$4,970.00

$0.00

$30.00

$5,000.00

$0.00

$5,000.00

$5,000.00

$0.00

$0.00

Financial status reports are due: 12/30/2010, 03/30/2011, 06/30/2011, 10/31/2011

Health Division

Zachary Thompson Director

MEMORANDUM

TO: COMMISSiONERS COURT

FROM: Zachary Thompson, Director

DATE: August 17, 2010

SERVICES

-o 'e, r­

I -

SUBJECT: RENEWAL AGREEMENT WITH DALLAS METROCARE SERVICES

BACKGROUND It is the desire of Dallas Metrocare Services (formally Dallas County Mental Health and Mental Retardation) to renew the Agreement with Dallas County Health and Human Services to refer their employees to Dallas County Health and Human Services TB Elimination Program, who test positive on the Mantoux skin test, and those who have not been previously screened for TB, The services to be provided will include x-ray screening, medical evaluations, and medication, If necessary, for a flat fee of $60 per employee screened, There will be a monthly billing process for these services, with invoices being sent directly to Dallas Metrocare Services located at 1380 River Bend Drive, Dallas, Texas, 75247-4914,

OPERATIONAL IMPACT There is no impact on operations,

LEGAL IMPACT The County Judge is required to sign the Agreement after approval by the Commissioners Court The District Attorney's Office, Civil Section, has reviewed and modified the Agreement content, and the Agreement has been approved as to form,

FINANCIAL IMPACT There is no financial impact to Dallas County,

STRATEGIC PLAN COMPLIANCE Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas County is a healthy community, The contract with Dallas Metrocare Services is included under the strategy for the provision of disease prevention, health promotion and human service programs to County residents,

PROJECT SCHEDULE This Agreement shall be effective for the period of August 31, 2010 through August 31, 2011

RECOMMENDATION It is respectfully recommended that the Dallas County Commissioners Court does hereby approve the Agreement with Dallas Metrocare Services, and authorizes the County Judge to sign the Agreement on behalf of Dallas County,

Recommended by:

c: Darryl Martin, Court Administrator Virginia Porter, County Auditor Ryan Brown, Budget Officer

2377 N,Stemmons Freeway Suile 600 - LB 12

Dallas, Texas 75207-2710 Office (214) 819-1870 FAX (214) 819-6012

OF

COUNTY OF DALLAS

I. PARTIES

§ §

§ § §

c

AGREEMENT BETWEEl\ DALLAS BEHALF DALLAS COUNTY §

HEALTH AND HUMAN SERVICES DEPARTMENT, AND DALLAS METROCARE SERVlCES FOR TUBERCULOSIS SCREENING SERVICES

Pursuant to the authorities of Texas Government Code Chapter 791 "lnterlocaJ Cooperation Contracts," Texas Health and Safety Code Chapters 122 and 534, and other applicable laws, this Interlocal Agreement ("Agreement") is entered into by and between Dallas County ("County"), on behalf of the Dallas County Department of Health and Human Services ("DCHHS"), and Dallas MetroCare Services CDMS"), a community mental health mental retardation center that serves the residents ofDalJas County and is governed by a County Commissioners Court appointed Board of Trustees, for the provision of DCHHS tnberculosis ("TB") screening services, including chest x­rays, medical evaluation and medication, to employees ofDMS.

H. TERM

Unless otherwise stated, this Agreement is effective from August 31, 20] 0 through August 3 J, 2011.

m. DUTIES

A DCHHS shall perform TB screening services to those DMS employees, presented by DMS, at the main office located at 2377 N. Stemmons Freeway, Dallas, Texas 75207.

B. DMS shall pay DCHHS Sixty and 00/100 Dollars ($60.00) per employee for TB screening services performed by DCHHS.

C. DCHHS shall submit a monthly invoice on or before the fifth (5th) of each month listing the

individuals' names and the services performed.

DMS shall remit payment to DCHHS wiihin thirty (30) days from date on the invoice.

E. DMS employees shall each complete and deliver to DCHHS a copy of tile attached "Consent for Healtil and/or Treatment Services" which are ali collectively attached and incorporated to this Agreement by reference for all purposes as "Exhibit A." DCHHS reserves the right to review and then accept or reject such Exhibit in its sole discretion. DMS shall not be permitted to have TB screening and or TB treatment services at DCHHS ulliess such Consent has been received and approved by DCHHS.

IV. TERM]NATlON

A. 'v\Iithout C§ll§iO: This Agreement mav be tenmnated in writing. without cause. upon thirty (30) days prior written notice to the other party.

either part:

B. With Cause: The County reserves the right to terminate the Agreement immediately. in whole or in part, at its sole discretion, for the following reasons:

1. Lack of, or reduction funding or resources; 2. DMS' improper, misuse or inept use of funds or resources; 3. DMS' failure tc comply with any of the tenns and provisions ofthis Agreement; and/or 4. DMS' submission of data, statements and/or reports thal are incorrect, incomplete and/or

false in any way.

V. PROMPT PAYMENT

Any payment not made within thirty (30) days of its due date shall bear interest in accordance with Chapter 2251 ofthe Texas Government Code.

VI. INSURANCE

DMS agrees that it will at all times during the tenn of this Agreement maintain in full force and effect insurance, or self-insurance, to the extent pennitted by applicable law under a plan of self­insurance, that is also maintained in accordance with sound accounting practices. It is expressly agreed that DMS will be solely responsible for all cost of such insurance; any and all deductible amounts in any policy; and in the event that the insurance company should deny coverage.

It is the intent ofthese provisions that insurance cover all cost allowed by Texas law so that County will not sustain any expense, cost, liability or financial risk as a result ofthe perfonnance of services under this Agreement. Minimum insurance is a condition precedent to any work perfonned under this Agreement and for the entire tenn ofthis Agreement, including any renewals or extensions.

vn. NOnCE

Any notice to be given under this Agreement shall be deemed to have been given if in writing and delivered in person or mailed by overnight or Registered Mail, postage pre-paid, to the party who is to receive such notice at the addresses set forth below. Such notice shall be deemed to have been given three (3) days subsequent to the date it was so delivered or mailed to the following relevant addresses:

COUNTYIDCHHS Zachary Thompson, Director 2377 N. Sternmons Frwy; Suite 600 Dallas, Texas 75207

vm. SEVERABILITY

DMS James G. Baker, M.D., CEO 1380 River Bend Dr. Dallas, Texas 75247

If any provision oflhis Agreement is constmed to be ille!'al or invalid, this will not affect the legality or validity of any ofthe other provisions in this Agreement. The illegal or invalid provision will be deemed stricken and deleted, but all other provisions shall continue and be given effect as if the illegal or invalid provisions had never been incorporated.

IX. INDEMNITY

Except as otherwise in this Agreement, each party, induding its respective elected officers, agents and employees, agrees to he respollsible for its Ilegligent acts or omissions, or olner lortious conduct in tbe course of performance of this Agreement without waiving any sovereign immunity, governmenial immunity or otber defellses available to the parties under federal or Texas law. Nothing in tbis paragraph shall be construed to create or gran! any rigbts, contractual or otherwise, in or to any third persolls or entities. All parties agree that any such lillbm!y or damages occurring during the performance oftbis Agreement caused hy the joint or comparative negligence oithe parties, or tbeir employees, agents or officers, shall be determincd in accordance with comparative responsibility laws of Texas.

X. SOVEREIGN IMMUNITY

This Agreement is expressly made subject to County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and State law. The parties expressly agree Ihaillo provision oHilis Agreement is in any way intended to constitute a waiver of any immunities from snit or from liability that the parties or the County bas by operation oflaw. Nothing ill this Agreement is intended to benefit any third party beneficiary.

XI. AJ'WENDMENTS AND CHANGES IN THE LAW

No modification, amendment, innovation, renewal or other alteration of this Agreement shall be effective unless mutually agreed upon in writing and executed by the parties. Any alteration, addition or deletion to the tenus of this Agreement which are required by changes in federal or State law are automatically incorporated herein without written amendment to this Agreement and sball be effective on the date designated by said law.

XU. ASSIGNMENT

DMS assures tbat it will not transfer or assign its interest in this Agreement without the prior written consent of the County.

xm. INDEPENDENT CONTRACTOR

DMS, including its agent or employee, is an independent contractor and not an agent, servant, joint enterpriser, joint venturer, or employee of the County, and is responsible for its own acts, forbearance, negligence and deeds, and for those of its agents or employees in conjunction with the perfonuance of work covered under this Agreement.

Xl\~ ENTIRE AGREEMENT

This Agreement, including all Exhibits and attachments, constitutes the entire agreement between the paliies hereto and supersedes any other agreement concerning the subject matter ofthis transaction, whether oral or written~

XV. BINDING EFFECT

This Agreement and the respective rights and obligations of the parties hereto shall inure to the benefit and be binding upon the successors and assigns of the parties hereto, as well as the parties themselves.

XVI. DEFAULT/CUMULATIVE RIGHTS/MITIGATION

It is not a waiver of default if the non-defaulting party fails to immediately declare a default or delays in taking any action. The rights and remedies provided by this Agreement are cumulative, and either party's use of any right or remedy will not preclude or waive its right to use any otherremedy. These rights and remedies are in addition to any other rights the parties may have by law, statute, ordinance or otherwise. DMS has a duty to mitigate damages.

XVII. COUNTERPARTS, NUMBER/GENDER AND HEADINGS

This Agreement may be executed in multipJe counterparts, each of which shall be deemed an

original, but all of which shall constitute one and the same instrument. Words of any gender used in this Agreement shall be held and construed to include any other gender any words in the singular shall include the plural and vice versa, unless the context clearly requires otherwise. Headings herein are for the convenience of reference only and shall not be considered in any interpretation of this Agreement

xvm. SIGNATORY WARRANTY

Each person signing and executing this Agreement does hereby warrant and represent that such person has been duly authorized to execute this Agreement on behalf ofDMS or County, as the case maybe.

DALLAS COUNTY:

By: Jim Foster County Judge

DATE: __________________ ___

DALLAS METROCARE SERVICES:

By: James G. Baker, M.D. CEO

DATE: ____________________ ___

By: Zachary Thompson Director, DCHHS

By,

nnnn!PfI as to Form:

Chief, Civil Division Assistant District Attorney

*By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval, and should seek review and approval by their own respective attorney(s).

EXHIBIT r:.

DALLAS COUNTY DEPARTMENT OF HEALTH AND HUMAN SERViCES

CONSENT fOR HEA.L TH AND/OR TREATMENT SERYJCES

Following marKed Epidemiological /fvledical/Mental H€-alih fSurgicai (individualiy or wllectively, 'Health") Services to be provided to individual from daie signed; (Mark appropriate box(es) & circie]

o Chesi X-Ray (0 Pregnant 0 Not Pregnant) 0 Mental Health o Specimen/Fluid Collection o Tubercuiosis {IS) o ImmunizationNacdnation 0 PrevenHve Health o STD (including AJDS/HIV) o Other

CONSENT FOR HEALTH SERVICES: J, the undersigned Individual, or Legal GuardianlRepresentative, consent(s) tor Individual to receive Health Services from Daiias County Department of Health and Human Services (DCHHS), i understand that the Health Services may include, without limitation, physical/mental assessments; developmental screenings; medication prescriptions; bodily fiuldJspecimen collections; immunizations; diagnostic tests of/for: genetic disorders, hemoglobinopathies, anemia, lead poisoning, or sexually transmitted diseases {STD} including HIV, pap smears, urinary/blood disorders, tuberculin skin tests, chest X-fays, sputum speCimens, etc.

I also understand that certain Health Services are not intended to treat Individual's conditions, but are only for epidemiological, statistical or information gathering purposes. No warranty or guarantee has been made as to the results to be obtained. I certify that the effect and nature of the Health Services to be provided to Individual including the possibifity of complications and unforeseen conseQuences. have been explained to me. and that my auestions have been answered to my satisfaction. (I further understand that Individual's medica! record information may be released, withou(permission, for treatmentlpaymenVoperationa! purposes, or as otherwise authorized by law.)

MINOR'S CONSENT FOR TREATMENT SERViCES: [Mark box below. Complete allotherinformationon this document as best as possible. Aminor individual may give own consent for Medical/PsychologicallSurgical treatment (non-epidemiologicai) under directions of licensed physiCian in the following circumstances:]

o I am a minor Individual seeking diagnosis and treatment of infectious, contagious, or communicable diseases. o I am a minor Individual seeking medical treatment for my child, I am unmarried, and I have actual custody of my child. o I am a minor Individual on active duty with the United States of America armed services. o j am an Individual 16 years of age or older, residing separately from lega! guardian, and managing my own financial affairs.

NonCE OF COUNTY'S LIMITED LIABILITY: Dallas County expressly does not waive any applicable iocal, State and federal rules and laws, including Sovereign immunity, Chapter 72 of the Texas Civil Practice and Remedies Code, and Article XI, Section 7 of the Texas Constitution,

WARRANTY AND CERTIFICATION: The undersigned Individual, or Individua!'s Legal GuardianJRepresentative, additiona!lyw8rrants and certifies by Individual's, or legal Guardian's/Representative's, signature below that:

1) He/She is over eighteen {18} years of age, fully qualified, and has no knowledge of any impediment to signing this document; 2) He/She has read and understood the fun text of this document; and 3) This document shall be binding upon Individual, his/her heirs, successors, assigns, administrators, andlor executors.

SIGNED THIS DAYOF _________________ 20 __

Print Full Name of Individual Receiving Health Services Signature of Individual {Include Minor under 'Minor's Consen!") Pnnt Parent's Full Name (Minors)

Print Full Name: Legal Guardian/Rep. Giving Consent Signature of Legal Guardian/Representative Giving Consent Relationship to Individual

Individual's Date of Birth Print Full Name of Witness Signature of Witness [Wi!nes<:ioo Indjyjdila!'sIG'Ja[d 's/Reo.'s receipt reading & .:.igniM of this doC!!meo! & the opoortqnjtv to a.:.k Ql!esliQQs1

LAB TEST RESUL 15; The above-signed Individual, or Legal Guardian/Representative for Individual, would like Individual's laboratory test result(s), from the stated services, released to the named person below by: 0 phone IDe-mail! 0 mail {Mark box(es) & complete all blanks beiOlN]

~N-am-e-------------------------------------~)-----------------cE~m~ai"I---------------------------

Street City State lip

2377 N. Stemmons Freeway, L816 Dallas, Texas 75207 Phone: (214) 819-2000 Fax: (214) 819-2107/1810

Zacfla.r;- Vr.,,,,,,»,,,

DlreCiOT

TO,

SER

2011)

INTERLOCAL AGREEMENT FOR FY 201 OPPORTUNITIES H)R PERSONS WITH

Background of I SSUl?

1 HOUSING FUNDS

r; _-.

> '~r

The United Stales Departmenl of Housing and Urban Development (HUD) administers the Housing 0pp0rlunities for Persons with AIDS (HOPW A) grant program. These funds are available 10 provide housing and related services to persons affected by HfV/AIDS in the Dallas Eligible Metropolitan Statistical Area (EMSA), which includes Collin. Dallas, Delta. Denton, Ellis, Hunt, Kaufman, and Rockwali counties. The City of Dallas is the grantee and legaJ recipient ofthe HOPW A funds. The City of Dallas will enter into an Inter]ocal Agreement, by Council Resolution, with DalJas County Health aDd Human Services (DCHHS) to continue to service as the project sponsor. and requires Dallas COllllty to sign the Interlocal Cooperation Agreement prior to the Council Re~olulion. The tenn of the lnterlocal Cooperation Agreement is October l. 20] 0, through September 30,2011.

The lOlal FY 201 0-2011 HOPWA funds available to Dallas County is $lA23,] 00, The eligible activities for HOPWA are as follows: $Ll70,O()() for Emergency/Tenant Based Rental Assistance, $J 60,O()O for Supportive Services, and $93,l 00 for adminislfalion for a total award of S]'423.1 00.

Fiscal impact DomS will Tccpn'c $93,] 00 in grant funds for program adminislration.

Operational Impact DCHl-lS staff will coordinate and tbe programmatic and fiscal accountability of the HOPWA program in accordance with responsibilities assigned to them by the Dallas County Commissioners CourL

Legallmpact The Dallas County Commissioners Court must approve the Interlocal Agreement with the City of Dallas

the relating Dallas County administrative budget and authorize the County Judge to sign the lmerlocal /\,greemcnt on bebalf of Dallas Count\·. ~ .

Strategic Plan Compliallce Recommendations included in this briefing are consistent with the Dallas County Strategic Plan, Vision 2: Dallas is a heallhy community. The DCl-lHS is designated as Administrative Agency for the Housing Opportunities for Persons with AIDS (l-lOPWA) grant. The FY 20J 0-201 J l-lOPWA grant supports a regional indigent medical and mental hcalthcare network for those impacted by ]-lTV/AIDS.

~ll~i~s~~~~;!~'~!hal the Dallas (:ornm1ssioners C nun appro\·-c the lmerIocal \\,-ith the Dallas for FY 2010-20] I Per~ons AiDS funds in the arnount of

S1.423.1 Oil and HolQ'C''; arinlinislrmivc budget as in Attachment A. and authorize the to sign the lnledocaJ uuoprnen! on hehalf of Dallas COUl1!r

BY:

Al1achmem c: Darryl Martin. Court Administrator

Virginia Porter, County Auditor

H! jH; E'J ,it ':':TLFH ATJ()"-

DALLA~ ( Of "T) HLALTH A:\D HI :\-J..:\"\ SER\-lCi-.'

F) ::O](} HOt Sl'\(r OPPOFriT,\lTil-> FOH PEH:-;01'\S VdTH AJD:-. H'lOP\\_-\'i GR4J'"! Admllll!'"!nHl\ L OJ H'ct .'en jfe~. and ~Upp(jl"1 Bud;?c

!-in- !II{' Fniod 1 iHl1iJ 0 - 09/30/1:

L ADMl:"ISTRAT1\T COSl

- Karin PeHit:'

Grants \lai1'ipemen1 Oilletr - Cry's1et r,,~",C"

Prn\'ides ano prL:pare:;;: \'arious reports rCGuired by UK grantor

O\'crsees the dail:;. aclivilles and lnan22?trnent 01 Grants

l"Aanagemem lini1.

Grants \1anager ~ !\·1il0S Llauder Coordinates and O'v-efsees the financial opera1J(m of H1V Grants

Manage-mem Division. Analyzes and prepares flscal reports and budgets

Acc(;ul1lan! - racanT

Monitors financial activities and performs dail:;. aL"counlin~

operation of H1V CJra!11S Management DivisIon

Administrative .i\ssislanl . Vivian \\/iJson

Provides 8dminlsualne and fiscal suppon.

Granfs Ana~)'sr - vacant

Prepare hudgets for grant application. Assist in the revie\v of

subcontractor's budgets. /\:':5):;;:1 i:lccounwnt in the dail) accounting

activities.

Data Analyst - Thomas geed

Collects data and information for various u~ers. Provicies uniform

rcponmg syslem support 10 5ubcontraclors and odministrativt

support to 11:1\/ grants administrative staff

General Office Clerk - !\1ichelle Canion-Palmer

Provides clerical 2.SSiS13nce to H1V grants administrmi\ e 513f1.

SYSlems Analyst. Allen V,':ang

Provide assistance \\"jth ARJES reponing and tracking. (COS1

shared w'ith DCHl-lS @ 20%)

Building Supervisor - vacanT

,4ssis1 v"ith the setting up of rncetings for lilY Grants f'..hl"'(;gemem Diyision. (Cost shared with DCHHS @ 35%)

DCHBS Admini:-:lrative .A.ssistant· ·'{amonica Fiemming.(

Provide assis1(;nce Ie H.l\' Grants Management OJ-vision Jl1

processing grants C(1111raClS for briefings and coul1 ordtr. (COST

shared with DCHHS Irj 25%)

11e '0 _

fte @. 2%)

fte @ 2%

fle@ .5%

i":' ,

] .478

] .3/6

9"°

933

959

907

674

314

236

93,] 00

B~ DCE-l Jt-~TIFH ·\THY--

DALL\~ CO~ ~Tl HL\LTH A'd) HL",jA '\ SLH\'j( 'J"

Fl 101 n HOt Sj'\C OFPOHTI '_'lTH>' }OH PEH~O'\:; WiTH _-\fD~ OlOP"\' A 1 CRA,;\-; A dmif!i?'-inllJ\ 1.'. Dm.:TI ,'en )(,L'. and ."1tipport Hm.l;!t.'

hn illt: Period W,:01!lil- 09,'30/11

DCHi-lS ( ()uriC:f T",in'""

Provide deiJ't:T" anc cnuner scrVlce 10 and lrmTI Dali2s (ount> iecal !2 -anlOr. and suhcuJ1n<1clUrs. I( (\::1 shared \vitl-

Emert'cncy/j en8nl Based Rental A~'::,islanCt prct:f31T: :-:::UptTViSc

HOP\\iA C?se\~ (lrk(:'r~

AccountingiHOP\\, A Clerk - Nebiat Kidanl

Prepares and pl'llCeSSes E/TBR.A. billings for HOPW_-1, grants

lnputs clients in 1he system. Performs variol!.<: clerical ;-,upport 1C

HOP\VA unn Provides accounting suppOrt 10 Hi\ C;rants

Management Division

b. Fringe Benefib

lnsur8.nce (1\1edical,iDenlal/Life)

Social 5ecurit:

8. I OO/fte x Ailoc. Rate

Retirement Workers Compensmion (HOPWA AA)

Vv·orkers Cornpc:n5alion (HOPViA SV)

c. Other Admini:;;trariyE' Costs

Telephone: i(1cal and iong dislance. and in1t:rnet acce;::s lime. All mt-<ms necessa.ry' 10 cumllwnicale \vith contraC1Ors. the cornmunity. grantor and to obtain }11V/AlDS information.

(Jeneral consumable office supplies to support HOP\\ A grant related activities

Copier rental and primmf' charges for HOPWA gram related

activilies.

Computer equipment. supplies. and accessories for HOP\VA pant

related activities.

Postage for HOPV/ A grant related materials.

Office equipment maintenance for repairs and routine maintenance

of equipments used by HOP\\/A administrative staff

.J,d\'enising cost for public notices for HOP\\/A gl'am relaled

activities.

LocaJ mileage @ .50i mile for HOP\VA admini5tf31!\-f staff 10

travel within the Dal!as E!\1SA_

7.6Yic 9 .40S~\;

O.Soc>!

J6::::

] 3.50:

J 4./28

7,946

2.923 3.592

J24 SOc

50

700

soo

500

700

ISO

50

300

15,388

39,504

m'DCE-f ,1\ ~TIF1CATH),\

i}!\LLj,_, CO! "<T) fiLAI TH it, '\1) HL\L-%"\ SEH:\"H I- "-

Fl :0] HOI S1'(, OPPOkn-'"\IT1L~ H)H PEH~O"\':-: "Tn-! i\lDS (HOP\\..;) GH.i\:,\'J

':'dmim~lr;HlH'. lJ,rect ~en !r('~:. and ~upp{jrt HIHlrf'

}or the Period 10/0]/]0- 09/'30/]:

1 [2\ e] lG) l---lOP\\

HOP\\- A (n-i:ntct'

Pn ___ , ___ lecl ~nuj::(I;

HOF\\,'A grant." rumen in Dallas (00n1'-'."

Audll

O:\lB Clf_ /\-1:0

Equipment> :'00 - computer equipment. offlCe equlDr1:enL and

access:ories for HOPV':A aoministr21i\-e ::;taH

H Partial Indirect Cost for share on all allowable Dallas l numy cost

using The Dalia:: County Certified lndirecl Cost Kate

ll. D1ERGE'.;CYITE"A"T BASED RE"TAL ASSISTA"CI

Short Term rental 2s::i,<::1ance. mongage. and utililY o.s.'~lslance to eligible person \\"jlhin Dallas County EMS/-'\..

Long term tenant ha'-ed rental 3s5is18nce 10 eligihle person within Dallas County E\-lSA

TransitionaI1er;;mt ba:,ed rental assistance 10 eligible person 'vvithin D(l.i!as County E\1SA

Ill. BOlSI"G fACILITIES OPERATIO'-:ILEAS[

IV. Sl'I'POllTlVE SEIlYIC[S

3. HOP\VA Direct Per:--onnel

HOPWA Supervisor - Charleta !\-1oaning O\Cr<;ees the daily 2.clivilies and man3gement of DCHB5' Emergency/Tenant Ba."ed Rental ,A.ssistance program Supervise HOPWA Caseworker:,

HOPWA Case Manager - Stephanie \\-oodv,:ord

Provide housing case managements for clients_

HOPWA Case .Manager - Vacanl

Prcl\-ide housing case managements for clients.

b. fringe Benefits

fie@ 100%

Insurance (I'-..iedical:Denla!-'Life)

Social Securit)

Retirement

\\'()rkers Compensation (HOPWA SVi

8,!OO'fle x Alioc. Rate 7,65%

9.40%

5.95%)

i(j(

500

33.7:=;4

270.000

840.000

60.000

3 J ,0:;4

37.67:;

40.098

21.789 8.32:'

JO.230 6.47:'

J 08,827

46,8J 9

1,170,000

1.~O,OOO

HI'DCr-} J! ~TJFH ·\TH)' DALi:\~ COl ''\''T) l-lL.\j TH .-\"\D nl.':\1':\"\ SEHYjCI-,

F) 20 HOj Si'\C OPPOH.TI-~jTIl->' HH~ PU{~O'~ \\TrJ-l .-\iD.""- f}H)P\\ -\i CH.4Yl

/~omin1~tnltn L 1)ll"(,('1 ~en 1 fl:,<, < ;;HIO ~uppon BtHlt:'{'

i'or the Ptnnd 1 iHJl:'] 0 - 09/'::W/j

L Other Dirert CO~'l-"

mC3n~ l1l"CL"5'-C;cJ': W c, ,mmunicate with ellenE, \ enOl ,',' and the­

communl1: r,' (liit2!r; nece:'5'-ar: HJViAIDS im\;rmcni(1!] and·'o)

document.:--

(Jenera] cz.'lj5Urnahit- office ,~uppiie5'- to SUppOI1 HOP\\ 5" ciirec!

:;tafi

Copier rental and activities,

for all HOP\\:A cherll relaled

Postage for all HOP\VA client related activities

Office equipment maintenance for repairs and routine maintenance of equipments 115ed by BOP\\/A direct staff

Loca! mileage '?J: .SO/mile for lraveJ vl-'ithin the Da]las E\iSA for HOP\VA direcl 51afllo perform inspection and/or ccnif:cdieln

Training provided to l-lOP\VA direct ::laff to keep CUiTrenl on

}--lJV//dDS i,<;sues and job reL~led rtqui -emen1s,

Travel for HOPWA direct ,<;laff to attend ?\ationa! HOPWA

Gran1ee Meeting and,or other conferences held h: Project

Sponsor.

Equipment> 500 - cc'mpuler equipment. office equipn't'nt. and

accessories for HOPWA direCt staff

V. TOTAL llLDGEl

HPrWlUJ1JJirect ~Q~~ Salary allocated to Grants Administrative Staff

Salary allocated to HOPV'lA staff

Dallas County Certified Indirect Cost Rale

Total Allov,,'abJe Indirect Cost

** Funded under this budget

Lnfunded due to limitation on 2.dminislrmi\'e budget

SalliE S 38,208

108.877 S 147.035

15.45% 37.470

33,754 I

1.UO\;

50(!

700

500

$ 1,423,100

Di\LLAS DE SE ES

2ACHARY s. THOMPSOh OiRECiOr

NDUM

10: COMMISSIONERS COURT

FROM: Director

DATE: 17,2010

SUBJECT: RATIONALE FOR SAME DAY BRIEFING AND COURT ORDER

Dallas County Department of Health and Human Services is requesting that the amendment to the Department of Stale Health Services Ccntract No. 2009-033408-0018, Public Health Emergency Response - Focus Area 1, be considered on both the briefing and formal agenda to expedite approval of the contract, which expires August 30,2010.

2377 N.Stemmons Suite 644 -LB 12

Dallas, Texas 75207,2710 Offlce FAX

4) 819-2HlO 4) 819-2107

L cc;-;ary::: T norn;::_sor [~'HeC1()

10; COMMISSIONERS COURT

FROM: Director

DATE:

H N SE

SUBJECT: AMENDMENT TO THE TEXAS DEPARTMENT OF STATE HEALTH SERVICES CONTRACT 2010-03340S· 0018, CPS-PUBLIC HEALTH EMERGENCY RESPONSE

BA~i:<GROUND

An amendment to the T exes Department of State Health Services (DSHS) Contract No. 201 0-033408-001 B, CPS-Public Health Emergency Response (PHER) - Focus Area 1 has been received from DSHS. This Attachment is being amended to extend the term to September 15, 2009 through August 30, 2010.

QPE!'i8TIQNAlIMPACT

There is no impact to Dallas County for this contract.

Eif'iANCIAlIMPACT

There is no financial impact to Dallas County for this contrdct.

The Commi5sioners Court is required to approve the amendment 10 the contract.

STRATEGIC PLAN COMPLIANCE

Recommendaiions included in ihis briefing are consistent with the Dalias County Strategic Plan Vision 2: DaIJas County is a healthy community.

RECOjVl!VlENDATION

)t is respectfully recommended that the Dalias County Commissioners Court does hereby approve the amendment of the 1 exas Department of Stale Health Services Contract No. 2010-033408·0018, CPS· Public Health Emergency Response (PHER)­Focus Area 1, and authorizes the County Judge to sign the Amendment on behalf of DaUas County .

. ~-~~::.....:'::~~~~v-__

c: Carryl Martin, Court Administrator Virginia Porier, County Auditor Ryan Brown, Budget Officer

2377 N.Stemmons Freeway Suite 544 ~ LB 12

GaHas, Texas 75207·2710 Office (214) 819-2100 FAX (214) 819-2107

DEfARrvn::'1 Of STATE HEALTH SERYJCE~

To

The Dep3I1TDent of State Health Sen;jces (DS11S) and !L~!±~"~~~~L!._L~~~~~~~~C2!!::1~ ~=-"J""''''''~~~'====~. (Contractor) agree to amend the Program Attachment # 00lA

I!!lli!::!l~'1!~ (C onlr3ct) n:; accordance \vlth this Amendment ]\'0. =~'" !.'!l>h!i£..fu:&l!L!;;!!lf[J£!:!!.~1i't"l!Q1ill~b!£!tL:ll~l. effective OS!] 0/20 10.

An other 1en115 and cond11ions not hereby amended are to remaln in fun force and effect. In the event of a connict henveen the terms OflhlS contract and the terms of this ArnendmenL this Amendment shall controL

of State Health SerVltes

Slgr,;:iiUfC of Authorized Official

Dale: __ ~ __ _

Adolfo \1. Va13dez, "\1.D,. M.P.H.

}\SSiS12l11 Commissioner for Preycntion 2nd Preparedness SCTvlces

1100 WEST 49TH STREET ACSTJN. TEXAS 78756

512.458.7111

Contractor

Slgna1ure of AUihorized Official

Datt:

Tille: Director

Addrc-ss: ?In.l'i~ .. ~tl2m;Ttons Frlo"- .. Ste. 600

Dallas, Texas 75207

Phone: _~2~1~4~' /~8~1~9~-~21~0~O~. __ ~. ____ ~

EmaiL zthompson@dallascounty.org

BY; (signature of person authorized to sign)

Jim Foster, County Judge

Page - ] of]

!lEFARnn5T OF STATE HEALTH SEllVlCP

]] 00 Wt:ST 49TH STllEEJ AI'STlN. TEXAS 78756-3199

CAT!'GORlCAl BUDGET CHANGE KC'~u[:" DSHS PROGRAM: Public Hea!th ErTiErgency Respon52 - focus Area 1 CONTRATOR: DALLAS COUNTY HEALTH AND HUMAN SERVICES DEPARTMENI CONTRACT NO: 2010-033405 CONTRACT TERM: 09/15/2009 BUDGET PERlOD: 09/15/2009

THRU: 08/30/2010 THRU: 08/30/2010 CHG: 001 E

>=~~~~~~~~~~~~-~ ... ~~~~~~~~--~.~~.~-~-~~~~~~~~~~-~~~~~~~ DIRECT COST (OBJECTClASS CATEGORIES) II.

Current Approved Budge! (A) Revised Budget (8) Change Requested Personnel $250.417.00 $250.417.00 $0.00

Fringe Benefits $94.963.00 $94.963.00 $0.00

Travel $3.300.00 $3.300.00 $0.00

Equipment $52,474.00 $52,474.00 $0.00

Supplies $305.650.00 $305.650.00 $0.00

Contractual $2.692,757.00 $2.692,757.00 $0.00

Other $480.883.00 $480,883.00 $0.00

Total Direct Charges $3.880,444.00 $3.880,444.00 $0.00

INDIRECT CO::;. ',.k",.~>.': '. '.' .': ' ... ".::.~.,. . . .

Base ($) $0.00 $000 $0.00

Rate (%) 0.00% 0.00% 0.00%

1~~~~~~ln~d~ire~ct~T"orn~I~$T2T5T.O~4T2T.O~O~~,.~~~~$~2~5~.0~4~2~.O~O~~~~~~~$=O~.00~~~~~~~~~ PROGRAM INCOMEf}'c,.(," ,........... . .' . .' .,

Program Income $0.00

Other Match $0. 00

Income Tornl $0.00

$0.00

$0.00

$0.00 .' ,'. ' .. ". ".

Advance limtl $0.00 $0.00

Restricted Budge! $0.00 $0.00

~I ~,,.,~:':' '. . .... , , ... ". .

so.oo $0.00

$0.00

$0.00

$0,00

'. ";,, CostTornl $3.905,486.00 $3,905,486.00 $0.00

Performing Agency Shar" $0.00 $0.00 $0.00

Receiving Agency Share $3.905.486.00 $3.905,486.00 $0.00

.,

, ~T~o:::ta:::.I.:,:R.:::ei:;:m:.::b.::ur:..:s:;.em=en;;;!;;.s ;;.U::,:m;;;i!:....;$:..;3::,:. 9~O;:,5;.:.4=8;;.6 ,;:,0;;.0 ~~~ $3.905,486.00 $0.00 F ~~~~~~~~~~~~~~.~-~~~~~~ JUSTIFICATION;,. ; ." ;< ~."'.' . ";.' .... .' . .

Amendment is to exlend end 1erm through August 30, 2010, No crlsnge to Categorical budget. ""--"~------ - ---- -- --- --- -- -- -

Financial status reports arE due: 12/30/2009,03/30/2010, 06/30/2010, 10/29/2010

TU

L ISSI

DEFp,RTfvlE

,-c Ir\)ISTRATI

OF D DEVELOPfV1EN~

Coun

1'RO\l Rick Lncsshcrg. Director of P & Development ~

SUBJECT Requesl10 ;-;omi1131e ProJecls/Proposed Emerprise Pro.1C'ct Policy

BACKGHOVND

Under the State's Enterprise Project Program. ciiies and counties CEin nominate certain economic development projects so that the projects can possibly recelve annual Stale sales lax refunds of up to S2500-$7500 per job for 3S long as jive Years. As the next applica1ion period for this program ends Septemher 1. 1he County has heen asked 10

nominate two projec1s in irving and three projects in Dallas. So that the Commissioners Court can consider whether 10 nonlinalC any of these 1Jve projects, the foliowint; information on the {lye proposed projects and on the Enlerprise Program has ~VL'L

prepared.

To he eligible for this program, projects generally have to crealelTe1ain a1 least len jobs. have a1 least 35% of the jobs be held by people considered 10 be economicali> disadvantaged (i.e., Jo\v!mooerate income. unemploycd~ dlsabled, etc} and involve an inves1ment of at least $40,000. Projects do no! have 10 be located within a Slale­approved enterprise zone as \.\"as once the case.

The State accepts and considers norninalions eyery three months. Projects are competitively-evaluated using formal crile-ria; projects crealing/retaining larger numbers of jobs and in'iol\ling more inveSlmen1 and more local assislance- typicaJly score better than 1hose that do not.

The Slale may approve no more than 105 projecis during e\ery biennium (it presently has the authoritv 10 approve only 25 more projecls until the next biennium begins in September 201]). Cities and counties with popUlations of less than 250.000 m3\ nominate no more than six projecls per biennium. Cities and coumies W11h populalion~ grG11Cr than 250.000 m8:' nominale nine projects per biennium: in addition. coumics the siLe of Dallas County cannot ha\'e more than three projecls in anyone city.

411 Eim Slreet. 3''' Floor, Room 313 l;a::3s COlinty 0.drninistration Budding

Daiias, Texas 75202-330~ email: rlo0-!::sberg{@daIi3sccunly Oi~

Telephone-. (214) 653-760 1,

Fax (214) 553-6517

111CTillonnf' and Otll"IT,'; n]n~ the aCtUal rtlllnC ~,c: \\ drran1ec_ 2nd Jt 1:: UK 1:-: n:.spunsiblc lor and submilllng

Dunn.c the ~;l81e 89 projects, these 8Y pro,icct::. 2'7 \\:cre In the 7\'o11h j (\::1.-: Tq2l0L and ten occurreo Dallas County, The job reten1l0nicrea1l0n and lll1'eSlrncnt charactenSl]CS are as f onov,/~

# Jobs Investment

StalE' ! Median

387 $1 f) miiiion

i Arnount __ ~~ ___ _

StatE

583 S66 miiliofi

Vv-ith these vanous proJeCt:;

County County M'Cciia,, __ Av~~e

62, 202 400 --------541 million r $ 13 million 547 mililon

A summary of the five proposed projects is listed helow:

Mackie Collage

Raytheon Oallas 3

Tuesca-y- -Callas (-1 Morning

Jobs i Projected ._, _____ j_!~vestment

~,200 (retained) , $1

I --------..

$7 millior;

,

Average I Comments Salarx __ i_____ ~ $44,750 I Primarily InvolVes'-;najo-r-

I IT system upgrade tor I NeIman's central distfl­

but ion center: also 1 includes some buildmQ

_____ 1, exe§nsion/remodelin.9~ 543.000 Creates lirst Dallas

I campus for national i system of schools/ I traimng programs; jn~ i eludes retrofitting build-

i 481 (retained) . S20mlliion-, ---555.120

! ing and purchasing office i eqUioment

I, Primarily Involves up-, grading/ purchasing new

I machinery for an existing ! production facility

Ii Involves various building

Improvements and IT ___ I ,,),stem upwcdes __

Dean .. -!-CaJlaS! T-~~- -5-icj"{retained)~T S6',(m!ITi'on--~'- S 115, 000 I lnvo)ves relocation of

! Foods 20 (new) i Fortune 1000 eoro HQ ) from one Dallas location i to another, updatino I office, and acquiring new

."" ... _J office equipment 'm~ __ ~

In reYJewmg this inforrnation, please nOle that the anticipated economic activlty 'c

projected to occur over jive years and that much of the investment is for computer eqUlpment which rapidly depreciates or for office finish-out which usually does not

(H I11t'c: tnc SU:i.1C-·:'; cc-linillOE Uj lnr felennon. lTjan~ Ct

not 10 aCtual]y l,c he-lTIEZ or relocaled to unother reEl-ion anc l])a1 if the StalE does not m,n,n the requested InCTllll\"C ll1e project:: \yill ~ljl] probabi: occu~

Because of il~ SlZ(-. the ~<e]]jj,-m \\"iL count as l\\Ti of the nine pro.ie-ciS th3: the Coun1y can nC)nl1ncl1C this bienmurn ((1:-: 3 of reference. this 1S aiso the only proJect that \\-ouid qua] for an abatement UnCleI' the County's aba1emelll polley). ;\s another Jrvmg pr0.ltXl {for Brovm !'v1aekie College) IS also hemg proposed. these proiects \vouid utilize all of the a\'ailable nomination slots tha1 the County would 3\'ailable for SinJilarl~< the three Dallas n01l1Jnal10ns \vould utilize all of the slot:: that the Countv would have available for that city

Smce the State anticipales t1131 it will fully utilize all of remaining biennium enterprise project authority on the upcoming September ] submissions. it would appear that the County could proceed with all of the aforementioned irving and Dallas projects and not have 10 worry about having sufficient capacity in case other projects in the next twelve months arose in either Cl1y. However. if for some reason. the Stale \vas not able to ful1) utili7c all of the twenty-Jive awards that it could make from the September I application cycle. then the County would he precluded from submillmg any further Dallas or Irving nominations until Sep1ernher 201 j .

Se\'cral policy issues he1\ e an::-:en in conjunClion proposed enlerprise proJects. These issues include:

the request to nominate the

§ Does the Counly \yant 10 begin nominating cnlerprise projects 10 the Slate?

• If so. does the Count\' wanl to have a formal policy for guiding the consideration of such nominations~

• If the County wishes 10 have a polic)', what will he in that policy~ To what degree should the eligibility requirements be more extensive than vvha! the statute providesc What t\PCS of projects does the County wish to nominate? To what degree should the eligibility requirclllents of an t.?nlCrpri~e project policy be slmilar to those oftne County abatement polle;/?

In regard 10 the first of these issues~ promoting/facili1a1ing economic development lS one of the five objectives specificallv citcd in the County's strategic plan. Also, in the past, the County has inilially become involved in different areas/issues if there is a VOId that cannot he readil, or efficiently filled by another entit,.

As the County is only· being asked 10 nominate the5~e five projects at this time because hying and Dal13s have either already submitted the rna\in1Um number of nominations allowed or may soon do so and because the County represenls the only avenue that is

\\-helhcr tIle COUl1l: can fill 1Jl1S yoid m an CfllC1Cn1 rl1i-mntT v\'hile there L'::- an (':\\;;:11.<::]\ 1-

application rackaEll' lhal rnust bl' ~.::s:-,embjed and d ~7:;(l-51:250 filinf: lee t113.l mUSt h\ these items are usm_lll:' handled

mnnilOring possible enlcrpnse pro"iects. from the ( no more eX1ensive than what ]s being done tor

pr01eClS.

In regard as to \",hether the County \\-'ishes 10 have a lormal policy that \\Could gO\-ern lhe consideration of enlerpnse proJects. the C nunty ha:;: lradilionaJJ;/ developed such poiicies for other economic development incentives gn trade zones. abatements. 1a:-, mcrement financing, eIC.) regardJess of \\'hether Ihe;,,' me legally required or nol. 111 addition, the County has also developed these policlCS 10 have eligibility requiremenl~ 1ha1 are substantially more stringent than either \\--hat the la\\' requires or \vhal other local entlties nonnally impose The County has also done so even \vhen another emily (like­the federal foreign tradc zone board) actually has the nnal authority for determininv which projects are approved. Having such policies not only helps ensure tbm requests are handled consistently and equitably. but they also help ensure that only projects of a certain lype. size, and quality are assisted. and that scarce economic development assistance is effectively used. They also help work 10 ensure that the economic benel1ts of a project can be maximized and that the possibilitv that assis1ance might be provided 10 a project that would occur anyway is reduced.

PHOJECTS

Based on a review of the enterprise projects that the Slale has previously approved. the methodology used to develop policies for 1he County·s other economic development incemiycs, and the exrerience gained from using these policies. it is proposed that the Count," s emerprise project policv have the following requirements:

G l\ project \v11] only be considered when the host city supports the project (this is similar to provisions in the foreign trade zone and abatement policies).

• A project will only be considered if a city either no longer has any nominating authority remaining or does not have the expertise to adequately review or consider a project.

• Using the same criteria as the Countv's abatement policy. areas in the Countv will be designated as ei1her being economically distressed or non-distressed (sce

attached map). • Information pertaining to the nature of the propo,ed project. the number/types of

jobs 10 be relained/created, the amount of anticipated investment \\'hy enlerpri~c projec1 assistance is being sought, and \'.-'hal will happen to the project if 1he requested assistance is not awarded must be provided tsuch information is also required by the abatement and foreign trade zone pojjcies).

have 3veraye :::alaLf_>; 01 at least cmc \\Quld heip prCyen1 the pro!2rarr subsidizll1i! an ll1orciina1e dlTi01.mt of ··deaa-end·· .iobs

$; A projecL if located ll1 d distressed drccL rnu:::L \\"lthjl1 ll',.-"e years. rewin.'credte 51. and involvE .~ rnillJOn E"!\'cSllYlCnt (such reOUlremen1:;: dr(

sirnilar to wha1ls (ontamed in the County's abmcnlent policy).

• A project. if In an area that is n01 dl:-:trc.c:sed. must. within five: em'::;, relain/create 300 job~ and ll1'v'oh-c $]:' mlj]]()n of eli?ible mvestmenl (suer: requiremcnts are cquaJ \0 about 65Sc'o-7YYo of what is comparably required by tht County:s abatement policy 3nd are hased on the regional/count\ med1an enterprise project characlerisllcs).

• A project involving corporate headquancrs of a FOliune 1000 j]rm mUSL within j]vc years. retain/creale ] 00 .iobs and involve $2.5 million of eligible inveSlment (such a category and such requirernents are similar to \\"hal i~

contained in the County's abatement policy).

• An EEO-] repon must be submitted (this is currently required bv hoth Uw County-s foreign trade zone and abatemem policies).

• The j]rm is responsible for providing any application fee 10 the Stale.

If such a policy were to he adopled. the J\eiman Marcus. Dean foods, and Fa>1heor, proJects would be eligible for enterprise project nomination. While the Brown Mack!e College and Tuesday ['v1ofning projects arC capable projects. lhey are n01 of the ;.;amc magnitude as the other projects and only ~al1sfy about 25%-70~/o of the propo~ed joh retention/creation requlremem and Ciboul 40{%-55ij~;) of the proposed inveSlmcnl

requircITlcnl.

The direct j]nancial impact of most of these projects to the Countv will be small with the Neiman Marcus project having the largest impact as it will provide the County with about an additional $70,000 per year in new revenue for a few Years. The other projects will probahly generate an increase of no more than about S6000 a year in County revenue.

However, the direct impac1 10 the project's firm is much more signiiJcan1. For the jlve proposed projects. each j]rm can each receive a State sales tax refund of up to $200.000-$500,000 per year for as many as five years (which could produce a total JJw·vcar amount of up to $ j ,000,000-$2,500.000 per j]rm).

Prior 10 formally nominating any enterprise project, a public hearing must j]rst be held. Should the Coun be interested in nominating any of lhe proposed projects. a public

nc lnr:~' wij] !if heJe; {'T

lnt'rcattcr if J1 SC~ (]e':-"=l!\" e,-'onOlll1C

none 1he nnwrm-,

pr('~rarns and lllCen1]ve~ thal Inc (nunty nas 3v3jlable eVen J: or lncc-nn\ cs will be u:;:ed by the ncmmalcd prolec

/'\5 menlJOned previous]y_ faciJilmmg economic lS one of the 11\'e obiective:. (iled in the County<s 5trmeg]( plan. In sddllion. the plan specifically recommend:.

tailoring incentlves and workHlg \\'ith other entl1ies towards the accomplishment of Ihis obiective. Accordingly. the proposed enterprlse pro.i,cct poi icy and the recommended emerprise projccts are consistent \vith this plan.

HECOMMENDATION

11 is recommended that the proposed enterprise project policv be adopted and that the ",timan 1\1arclls, Raytheon. and Dean Foods projects be nominated to the State as enterprise projects.

attachment

cc. 1"3n Brown, Budget Onicef Virginia P0l1er. Auditor Adam Glatz, Ihan Inc. Don Wiliiams, Irving/Las Colinas Chamber

HamnlOnd PeroL City of Dallas

r ! i

• .-j. "

/ / "

~ iii

1 "

LOCATION OF DISTRESSED & UNDER-UTILIZED AREAS

Legend

N

+ CDBG FY 2009

, J D slrcssed {\rPdS ' lj VJef UtI:lzed Ale;)'" , '

LAS UNTY OALL .4S COUNTY COMMISSIONERS DEPARTMENT OF

URT INISfRATfaN'Tc;~ courn iNG AND DEVELOf(l\~~I2

August 10.2010 COURT VH",en V"UHlU~ AGENDA

TO Commissioners Court

FROM: Rick Loessberg, Director of Planning & Development ~

SUBJECT Grant Application for Design of Additional Extension of/Connection to Richardson Central Trail

BACKGROUND

The U.S. Department of Transportation (DOT) is currently accepting grant applications for the planning/design of various projects that help provide alternative transportation options. support existing neighborhoods, promote more sustainable development, and enhance economic competitiveness. Given these priorities, staff has proposed that the County submit an application so that an additional extension to the current Richardson Central Trail project can possibly be designed.

DESCRIPTJON OF PROPOSED GRANT APPLJCA nON

In FY2009, the County provided $2.5 million so that the two-mile Central Trail in Richardson, which parallels DART's Red Line, could be extended an additional two miles from Arapaho Road to Buckingham Road. This extension allows the trail, which already connects with a major employment center (i.e., the Telecom Corridor) and seven miles of existing trail, to connect with another DART station and a new transit-oriented residential development, and it creates a continuous four-mile trail from the city's northern boundary to its southern boundary

It is now proposed that funding for the design of a second phase of this project be obtained. This second phase will increase the soon-to-be four-mile trail by at least another mile from Buckingham Road along the western edge of Restland Cemetery 10

LBl Freeway so that it can extend into Dallas and connect with another DART station. It will also identify the best option for having the trail connect with the Cottonwood TraiL It has been estimated that it would cost about $300,000 to design this second/connection phase.

A map showing the existing Central Trail project, the proposed extension past Restland to the DART station, and the possible connections to the Cottonwood Trail is attached.

411 Elm Street. 3~ Floor. Room 313 Dallas County Administration Building

Dallas. Texas 75202~3301 e-mail: rloessberg@daUascounty.org

Telephone: (214) 653-7601 Fax: (214) 653-6517

This project will require the cooperation of the City of Dallas. the City of Richardson. DART. the County, and a private land owner (Rest land Cemeterv). There will also be some unique alignment. easement. righI-of-way_ and drainage issues associated \vith this project. Because of the multiple issuesipm1ies involved, it is anticipated that the project might take eighteen-lO-twenty-four months to fully design (per the grant program's rules, the design must be completed within thirty-six months).

The design itself will be performed by a consuhant engineer. Depending upon what is most advantageous, this engineer may be retained by the City of Richardson (which has the day-to-day responsibility of leading the current Central Trail project), subject to the review and approval oflhe County, or by the County.

IMPACT ON FINANCE

DOT will provide up to 80% of a project's funding under this program. Since the budget for this project is estimated to be $300,000, the application will request $240,000 from DOT; it is proposed that the remaining 860,000 be provided from the $2.5 million that the County has previously allocated for the Central Trail (Project 90160, Fund 196).

PHOJECT SCHEDULE

Applications are due to DOT on August 23. It is anticipated that grant awards will be made sometime after September 15. Once an award has been made, recipients are required to start activity within 120 days.

STRA TEGIC PLAN COMPLIANCE

As the County's strategic plan specifically recommends creating a comprehensive trail system as a means for generating economic development and improving local air quality, the proposed project, which further extends what will soon be a four-mile trail so that it connects with another city, another DART station, and another major trail, is consistent with this plan.

RECOMMENDATION

It is recommended that the proposed grant application for the design of an extension of the current Richardson Central Trail project be submitted to the U.S. Department of Transportation.

attachment

cc Rvan Brown. Budget Oillcel Virginia Porter. Auditor Lily Arenas, TAPP Engineer

L

T raev Pounders, TAPP Board Chairman Michael Massey, City of Richardson Michael Hellman, City of Dallas

LL

CENTRAL TRAIL EXTENSION/CONNECTIONS, II

Kingi;ley -I

'--+-~Belt Line---+-i

Map IndeX lralllr>deJ<

/,,/ Map'flo""" NE""''''llc"""aIT,'';!

0H.gh"",yYF",ewoY' .,."oo...'R"*","''''''''TtM>

• w,;,.,.r.>OM> <I .. ~=';:=<>d ""p_ Centroi E' .. ~ .. ""

N-E .. ..,n; O3l!ss T,am

L

DALLAS COUNTY HUMAN RESOURCES/CIVIL SERVICE 10

August II, 2010

To: Members of the Commissioners Court

From: Mattye Mauldin-Taylor, Ph.D.

Subject: Policy Revisions - Nepotism Policy

BaCKground The Human Resources/Civil Service department has reviewed and modified the Nepotism Policy found at Sec. 86-241 through 86-245 of the Dallas County Code and seeks Commissioners Court review and approval. The revised policy seeks to:

• clarify who is covered under policy provisions; • clarify immediate family members to include relationships by blood, marriage, or adoption; • expand the definition of immediate family members; • provide guidelines for submitting request for exceptions; and • provide guidelines for notifying Commissioners Court when the job assignment of

an employee, who has been granted an exception to policy, changes.

Impact 011 Operations The revised policy will provide clarification and guidance to supervisors, managers, and employees when addressing these issues.

Financial Impact Adoption of the policy will no! impose any additional financial impact to the County.

Legal Review The legal advisor to Commissioners Court reviewed the policy.

Strategic Plan Compliance Recommendations in this briefing are consistent with Dallas County's Strategic Plan Vision 1: Dallas County is a model interagency partner.

Recommendation The Human Resources/Civil Service Department recommends Commissioners Court approve the revised Nepotism Policy for immediate inclusion in the Dallas County Code.

Recommended by:

501 Main Street Records Building

]din-Taylor, Ph.D. Human Resources/Civil

Dallas, Texas Equal Opportunity Employer

K:\Briefings 2010\Policy Change_Nepotism Policy OglOlO,doc

214.653.7638

LC

6.

*Slate law : Nepotism, VTCA. Government Code § 573001 et seq.

Sec. 86·240 Policy Statement The purpose of this policy is to reduce potential conflicts or perceptions of

favoritism that may occur with lhe hirina of immediate family members in the workplace. The following languaae will clearly define dallas county's policy reoarding the standards for the hiring of relatives. or employees become related by blood, marriage or adoption.

Sec. 86·241. Prohibited according to applicable law.

The hiring of employees shall not violate the laws against nepotism as contained in the state law or other applicable laws. This policy applies to all applicants and employees (reoular ful'·time. temporary full·Iime, regular part-time, or temporary part­lime capacity) to include applicants/lemDorary employees provided through temporary employment agencies. Sheriff's Department employees should consult the Sheriffs Department Civil Service Rules and Reaulations for departmental guidance.

(Admin. Policy Manual, § A(2.13»

Sec. 86-242. Immediate family members enumerated.

Applicants who have any of the following immediate family members (related by blood. marriage, or adoption) presently working for the county will not be allowed to work in the same department: husband, wife, child, stepchild, brother, sister, nephew, niece, stepbrother, stepsister, half-brother, hail-sister, stepparent, cousin, grandparent, grandchild, uncle, aunt and any person serving as parent/guardian, or any relative living in the same household.

For example, John has applied for a security officer position in the Office of Security and Emergency Management Department. His stepmother has a nephew currently employed in the department. John cannot work in the Security and Emergencv Management Department because he currentlv has a cousin (by marriage) currently emploved in the department.

(Admin. Policy Manual, § A(2.14))

Sec. 86-243. Additional persons classified as immediate family.

The remaining relatives to be included in the term "immediate family" are: parent in law, child in law, brother in law and sister in law. Applicants who are related to any of these immediate family members who are presently working for Ihe county may work in the same department but will not be allo'Nod to work in the same section or diviSion, nor maya supervisory relationship exist; nor may futuro intradepartmental transfers result in such relationships. A section or division is defined as a formal organizational structure or unit that has been formally established by the office of budget and evaluation. [Policy language from this section has been restructured/incorporated in the following paragraph.]

K:IPolicieslPending and PrcposedlFY2010lNepotism Policy-Sherry B - 062010.doc

L

Applicants and employees who Mvs any of the following familv members (related by blood. mamaoe. or adoption) currently working for the county may work in the same department but may nol work in the same section or division. nor may a supervisory relationship exist; parent-in-law. child-in-Iaw. daughter-in-law, son-in-law, brother-in-law. and sister-in-law. A seclion or division is defined as a fcrmal organizational structure or unit that has been iormaliy established by ihe office of budget and evaluation.

For example. John has apDlied for a position in the Juvenile Detention Center of the Juvenile Deoartmenl. His sister-in-law is currentlv employed at the LETOT Center of the Juvenile Depertment. John may be employed to work in the Juvenile Department because he and his sister-in-law would be emploved in a different division of the department where no suoervisor{ relationship exists.

(Admin. Policy Manual, § A(2.15); Ord. No. 2003-1097, 6-24-2003)

Sec. 86-244. Becoming relatilles after employment; restrictions.

Employees who become relatives after employment will be restrioleEl in transfer and promotion as stated in section 86 243 (i.e., may not work in the same soction or division and no supervisory relationship may e)(is!).

Employees who become relatives (by blood. marriage, or adoption) after employment are treated in accordance with sections 86-242 or 86-243). If the elected official/department head is unable to make an acceptable accommodation (e.g., move to a different section or division), the elected official/department head shall notify the employee(s) in writing that one of the employees must separate from the county within sixty (60) days. The choice of who shall separate from county service shall be the employees'. In the event the employees do not agree with respect to which one shall resign. the employee with the least seniority shall be separated from dallas county.

(Admin. Policy Manual, § A(2.16); Ord. No. 2003-1097, 6-24-2003)

Sec. 86-245. Consequences for lIiolations.

Employccs 'Nho become relatives after emplcyment with the county must meel tho criteria outlined in section 86 242 and section 86 243. Ii is the employee's responsibility to conform witR to this policy and failure 10 do so will resull in termination.

(Ord. No. 2003-1097, 6-24-2003)

Sec. 86-246. Exceptions to policy. Exceptions to this policy must be briefed and approved by commissioners court

as outlined below: a. Written justification for the exception must be submitted 10 the human

resources/civil service director for review; b. The written justification must include a formal organization chartls) that

identifies the placement of employees in regards to the exoeption: and c. The human resources/civil service director will submit the request for

exception to commissioners court for review and approval.

Note: If commissioners court approves the exception, any further movement/chances of the employees' status within the department (e.g. ,

K:IPolicieslPending and ProposedlFY2010lNepotism Policy-Sherry B - 062010.doc

L(::

tr8G§fer. promotion. demoJion. r~_9!8s~llic8tio[,!.:. __ E?Jc.) must be briefed to commiSSioners court for reVieW and approval

Sees. 86-246--86-270. Reserved.

K:\Policies\Pending and Proposed\FY2010\Nepolism Policy-Sherry B - 062010.doc

DALLAS COUNTY PUBLIC WORKS 10 -2 PH 55

August ll, 2010

MEMORANDUM

TO:

FROM:

SUBJECT:

Commissioners Court

h~-Alberta Blair, P.E/~ Director ofPublic;cWo(V

SAME DAY BRIEFING AND COURT ORDER RATIONALE Hunter Ferrell Road MeIP Project 47601 (Belt Line Road to MacArtilnr Boulevard) Right-of-Way Clearing by Road and Bridge District No.4

The Hunter Ferrell Road MCIP Project is scheduled to begin construction in the Fall of201O. In order to expedite utility relocations it is necessary to clear portions of the new south right-of-way on Hunter Ferrell Road by Road and Bridge forces prior to the contractor beginning work. To avoid any delay in the construction schedule, staff is requesting same day briefing and court order.

JLMldlcLf'Y'

attachments

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

DALLAS COUNTY PUBLIC WORKS

August ll, 2010

MEMORANDUM

TO: Cornmissioners Court

THROUGH: Commissioner Kenneth Mayfield Road and Bridge District No.4

FROM: Alberta L. Blair, P.E. Director of Public Works

SUBJECT: Hunter Ferrell Road MCIP Project 47601 (Belt Line Road to MacArthur Boulevard)

DALLAS COUNTY !~c:rl''CP5 COURT

10 JUl -2 FM 2: 55

ON FORi\1AL AGENDA

ROW Clearing by Road and Bridge District No.4

BACKGROUND

Hunter Ferrell Road from Belt Line Road to MacArthur Boulevard was selected in the second and third call for projects for the Major Capita! Improvement Program for Program Year 2010. The project is located in Road and Bridge District 4 and in the Cities of Grand Prairie and Irving.

In order to expedite utility relocations it is necessary to clear portions ofthe new south right-of-way on Hunter Ferrell Road by Road and Bridge forces prior to the contractor beginning work. Approximately ten feet (10') of the new right-of-way will need to be cleared at various locations from near Sta. 34+00 to Sta. 41 +00 and Sta. 70+00 to Sta. 103+00.

FINANCIAL IMPACT

The estimated cost of clearing Hunter Ferrel! Road right-of-way for utility relocations by Road and Bridge District No.4 is $8,064.00.

PROJECT SCHEDULE

The Hunter Ferrell Road project is scheduled to begin construction in the Fall of201O.

411 Elm Street, 4th Floor Dallas, Texas 75202 (214) 653-7151

Commissioners Court August 4, 2010 Page Two

STRATEGIC PLAN COMPLIANCE

The County has worked with the Cities of Grand Prairie and Irving and numerous agencies on this project which is consistent with Vision 1: Dallas County is a model interagency partner.

Additionally, this project will improve County transportation and other infrastructure which is consistent with Vision 4: Dallas County proactively addresses criticalregionai issues and Vision 5: Dallas Couuty is the destination of choice for residents and businesses.

RECOMl\'1ENDA nON

If Commissioners Court is in agreement, a court order authorizing Road and Bridge District No.4 to clear right-of-way on Hunter Ferrell Road for utility relocations in the amount of$8,064.00 to be paid from Fund 196, Project 8201 (Hunter Ferrell Road MOP Project 47601) has been placed on TODA Y'S FORMAL AGENDA.

APPROVED BY:

a. . ,P.E. r of Public Works

ALB/JLMdl~

DALLAS UNTY OFF1CE OF BU AND

August 11,2010

TO:

THROUGH:

FROM:

SUBJECT:

Commissioners Court

R)arown, Budget Officer

Office of Budget and Evaluation Staff

Conference/Travel/Training Requests

ON

o <­c:: r

I N

The following departments have requested approval for Conference/TravellTraining. Additional documentation is available for further reference.

Elected Oflicials(Deparimenis notifying Commissioners Court of Confcr'cnce/Travel/Training fund requests thaI do not require Commissioners Court a pprovaJ under State Statues

Probate Court Investigator/Visilor Office· requests Commissioners Court approval for Manzarel Webster, Patricia McArdle, Myra Kirkland, and Hank Vermote to attend a Continuing

~ ~

Education - University of Texas School of Law Estate Planning, Guardianship, and Elder Law Conference in Galveston, TX from August 11 - 13, 2010. Funding is available in Escrow Fund 532.

Mileage - 580 roundtrip x .50 = $290 HOlel and Motel - $326 per room @ 3 rooms = $978 Food - $30 x 4 per person x 3 days = $360 Registration Fees - $545 each = $2,180 Total - $3,808

Elected Officials/Deparlments requesting Coufercnce/Travel/Training approval for funds thai have Commissioners Court authority

County COUl'l at Law #5 (Judge Mark Greenberg) - requests Commissioners Court approval to use DDA to attend the Dallas Bar Association 19th Annual Bench Bar Conference in . Horseshoe Bay, TX from October 14 - 16, 2010. The registration fee is $395 and the hotel room is $299 ($125 per night, plus tax and resort fee for 2 days),

411 Elm Slreet - 3rd Floor, Dallas Texas 75202·3340 (214) 653·6363" Fax (214) 653·6517 • rlw3tkins(a)dallascounlv.org

Cmmh Com'! at Law #4 (,ludge William Tapscoll) - requesTs Commissioners Coun approval to usc DDA to allend Ihe Dallas Bar Association J 9'h .Annual Bench Bar Conference in Horseshoe Bil\. TX from OC1ooer 14 - 16. 20lO. The registralion fee is $395 and Ihe horel room is 529'1 ($125 per night, plus Tax and resort fee for 2 days).

Tax COliI'I (Judge Sims) . requests Commissioners Court approval to use DDA funds to aHend the Annual Ad Valorem Tax Conference in San Amonio, TX from August 25·27. 20lO. The $400 registration fee is waived since he is a Judge. The IOtal requested amount is $738.67. The following judges are splitting the COST equally using their DDA funds to fund the total amount:

Judge Moye . 14th District Court (Department #4110) Judge Cortez - 44th District Court (Department #4115) Judge Hoffman - 68th District Court (Department #4120) Judge Slaughter - 191 s1 District Court (Department #4155) Judge Ginsberg - 193rd District Court (Department #4165) J Ddge Raggio· 162nd District Court (Department #4150) Judge Molberg - 95th District Court (Department #4125)

The expenses include:

Hotel - $300 Meals, Aug. 25 (p.m.), 26 & 27, 20lO - $90 Parking - $74.67 Mileage (Dallas Courthouse - San Antonio) 274 miles x 2 x $.50/mi - $274

Elected Officiais/Deparlmcllts nolifvin!! Commissioners Court of Conference/Travel/Training funds used by Grant Funds

Health and Human Services - requests approval for the following travel:

a) Edward R. Bannister to attend the 2010 National Biowatch Workshop in Milwaukee, Wisconsin from August 23 - 26,2010. There is no cost to Dallas County.

b) M. Hamed Husain to attend the Ryan White Conference in Washington, D.C from August 22 - 26, 2010. Attendance at the Conference is a requirement of the grant award. Funding is available in the grant at no cost to Dallas County. Total request is for $2,175.

Transportation (Airfare, airport parking, taxi, bus, etc.) - $805 Hotel - $1,000 Food - $37D

c) Natalie Hickson, C Robert Atchison and Consuelo Cortes to attend "CDC Principles ofSTD Supervision Course" in San Antonio, TX from August 30 - September 3,2010. Funding is available in the grant at no cost to Dallas County. Total request is $3,610.

Transportation (Airfare, airport parking, taxi, bus, etc.) - $1,585 Hotel - $ J ,500 Food - $525

AU}2USl 24 -- 25. 10 (lIlend (\ Fun Planning CommJl1ec for VD Epidemiology lrOIT!

o in TX. Funding lS ;iyailable m 1he ?rant at no cost w Dallas County, Total request is £70(),

Transponalion (Airfare. airpon parking. taxi~ bus~ etc.) - $50~ HOlel - $125 food - $70

e) John Spencer to allend a Behavior Recognition Training Program for Law Enforcement Officers in Fort Worth, TX on September 28, 20lO. Mr. Spencer will use a county vehicle to drive to and from training. There is no cosl Dallas County to cover his attendance,

f) Marianne Kiligo to allend an introduction to STD intervention training in Columbia, SC from September 13 - 24, 2010, Training is required as a condition of the gran! award, funding is available in the grant at no COSlto Dallas County. Total request is $$3,245,

Transportation (Airfare, airport parking, taxi, bus, etc.) - $1,502 Hotel - $1,143 food - $600

g) Joey Stringer to allend a Public Health Virology Training and Workshop in Chicago, Illinois from September 20 - 25, 2010.

Transportation (Airfare, airport parking, taxi, bus, etc.) - $515 Hotel - $734 food - $480 Registration Fee - $495

as Offlce of Budget and EvaJuauOll

August I L 201 0

To:

From:

Subject:

Background

Commissioners Coun

R}WroWD Budget Officer

Charles Reed Budget and Policy Analyst

Addition of Addendum No.2 to Tatum Professional Services Contract

The Dallas County Commissioners Court approved a professional services agreement with SFN Professional Services LLC dlb/a/ Tatum, Statement of Work IT Assessment, through Court Order 2010-0975 on June 8, 2010 in an amount not to exceed $119,250. The contract stated that Tatum would provide Dallas County with an Information TeChnology Assessment.

On July 27, 2010 Dallas County Commissioners Court approved Addendum No.1 to the original professional services agreement with Tatum through Court Order 2010-0975 in an amount not to exceed $25,000.

Operational Impact The purpose of Addendum No.2 is to provide services upon request to assist in resolving current issues associated with the County's technology environment by Tatum that are not included in the Statement of Work IT Assessment for Dallas County or Addendum No. 1.

Finandallmpact Addendum No.2 will be performed on a Time and Materials basis. Dallas County, under Addendum No.2, will pay Tatum $225 per hour for services provided and is not to exceed $25,000. An additional 6% of the professional service fees will be invoiced as an administrative fee.

Recommendation The Office of Budget and Evaluation recommends the Commissioners Coun authorize Addendum No.2 for the professional services agreement with SFN Professional Services LLC d/b/a Tatum.

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340 (214) 653 - 6655. Fax (214) 653 - 6517. charles.reed@dallascounty.org

DA S UNT)

THROUGH

FROM

SUBJECT

Cf BU

COf'l1J~iSSiOners Court

1 Ry, n Brov\,'TI, Budgel Officer

Office of Budget and Evaluation Staff

Hiring Freeze

The Dallas County Commissioners Court authorized a "rolling 90 day hiring freeze" for the Fiscal Years 2009 and 2010, Under the "rolling 90 day hiring freeze" any position that becomes vacanl must he held vacant for 90 days in addition to the normal encumbrance (paid vacation and compensatory time), Any Elected Official wishing 10 fill a vacant position before the end of the "rolling 90 day hiring freeze" must notify Cnmmissioners Court of their intent to fill the position, Any Department Head wishing to fill a V;1Cant position before the end of the 'rolling 90 day hiring freeze" must receive Commissioners Court approval before they can fill the position,

In order 10 balance the remaining budgetary shortfall of $22 million for FY2011 Commissioners Coun will need to discuss a combination of additional expenditure decreases, employee pay decreases and tax rale increases, For FY2012 property values are projected to decrease 3,5% for an additional budgetary shortfall of $12 million, Any funds saved by making departments hold posilions vacant for the "rolling 90 day hiring freeze" will decrease Ihe $22 million shonfalL As such, the Commissioners Court has requested that the Office of Budget and Evaluation not brief any exceptions 10 the hiring freeze unless mandated by law Or determined to be cost effective,

For August 17, 20lO IWO Elected Officials desire to have their requests related to the "rolling 90 day hiring freeze" be briefed to Commissioners Court,

Elected Officials nOlifving Commissioners Court of their intent to fill a position before the expiration of the "rolling 90 dav hiring freeze", Justice of the Peace 3-2 - Judge Ellis desires to notify Commissioners Court that Justice of the Peace 3-2 will be filling a vacant Clerk grade 6, position #5441 before the expiration of the "rolling 90 day hiring freeze", The incumbent was promoted within the department effective August 9, 2010, Filling this position before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $8,412 in savings opportunity,

District Allorney - the District Allorney's Office desires to notify Commissioners Court that they will be filling a vacant Clerk ll, grade 6, position #3500 before Ihe expiralion of the "rolling 90 day hiring freeze", The incumbent resigned July 13,2010 and the encumbrance of the position ended July 19, 20lO, Filling this position before the expiration of the "rolling 90 day hiring freeze" will cost the County up to $8,412 in savings opportunity,

411 Elm Street - 3rd Floor, Dallas Texas 75202-3340 (2J4) 653-6384. Fax (214) 653-6517 e rwhrown(Q;dajLT't;()Unt',org

Dallae; t OUlln

Office of Budflel and EVaiU3[]OI

To: Commissioners COUri

R\~~rown Budget Officer

From: Charles Reed Budget and Policy

Subject: Fifth District Coun of Appeals Contract for Computer Services

BACKGROUND For the past ten vears, the Fifth District of Texas Court of Appeals has engaged in a contract with an individual to perform computer services. The services performed have assisted the largest Appellale Court in Texas in the development and maintenance of the Court's internet website. This position has also helped with expeditious processing of document management through enhancing procedures for the systematic archiving of documents, computerization of updates, and the maintenance of the existing network. This position is also responsible for word processing help through tasks such as installing and mainlaining macros; fonts, and related software to enhance productivity in windows/word processing functions. The Court of Appeals has requested that this contract he extended for another twelve-month period.

The Court of Appeals also recommends that tile Addendum 10 the personal services agreement with Charles Matz be extended. This Addendum is for the Inter-County Computer Connectivity Services for Grayson, Kaufman, Collin, Rockwall. Hunt, and Dallas Counties, hereinafter referred 10 as the Counties.

The purpose of this briefing is to make a recommendation on both requests.

The services performed under previous contracts has assisted the Court of Appeals in the computerization of the Coun to serve the public in the expeditious processing of appeals and reduced the delay in the completion of the Appeals process. Specifically, the contractor will assist the Court of Appeals in maintenance of the Internet website, archival of documents, maintenance and updating of the existing network. The terms of the contract are 5J 25 p~hour not-to-exceed amount of $96.000. The term of the current contract is from Octoher L 2010 through September 30, 2011.

The services performed under the previous Addendums have assisted the computerization of the Counties. Cllarles Matz, doing business as C/\.M Systems, will assist the Court in

4J] Elm Street - 3rd FloOL Dallas Texas 75202-3340

(2]4) 653 - 6655. Fax (214) 653 - 6517 • charles.reed@dalJascountv.org

the conncclj\-llY 01 and SCf\']ce~ 10 the CountIes. and pcrSOJli·!l service."-;i~ nl~'l\' ill: ;lUlhoTlLed h\ the Chief JU~llCe of 1he Court. The terms of the i\ddendum an

hUl~X nOI-I.Q~~.x..Q:~,d.Jh~ (lmDUlJ!. .. qJ.S4{UJ.0.~ The term of the curreDi COlllrClct i.'­from October 1. 20]1) though September 30. 20]1.

Funding: for lhi:.- service 11;'15 been annealed in 1he bud,rzel for the Fifth DislrlC! Court of Appeals (471 A090.(5590). BCGlUSe the lS only responsible for e supplement oj the Juslices" salaries and operating expenses. the rernaining is paid from a fee received b:

state. This request \viJi have I1QJi'SS~:_9Jjmp9.s::l oJl~l?~£iH9_~CQ~ml·

LEGAL INFORMATION Section 22.206] of the Government Code established the Appellate ludicial System to assist the Coun of Appeals in the processing of appeals filed with the Court from the County Courts at Law, Probate Courts, or the District Courts. Revenues are derived from a $5 fee assessed against each civil case filed in the County, Probate, or District Court: excepl in cases involving delinquent taxes in which the County is pany to the suit. This contract has been suhmit1ed to the District Attorney's Civil Section for review and is similar to contracts used in previous years for this position.

RECOMMENDATION The Fifth District Court of Appeals notifies the Commissioner's Court of the personal services contract and the Addendum between the Fifth District Court of Appeals and CAM Systems for two reasons. FirsL while Court Order No. 2009-1795 stated the approval of these two contracts as for the period of October 1, 2009 through September 30, 20W, the contracts signed between Ihe Fifth District Court of Appeals and CAM Systems has a two (2) year term from October 1,2009 tbrougb September 30, 20] 1. Second, these contractual obligations 3re fully funded and have no fiscal impact on Dallas Counl\,.

l7. 201 \I

1) - requests approval to purchase a reserve Deputy Constable bond for an individual that \vlshes to serve a1 Constab1e Precinct #3. James Hughes has deposited the cost of the bond ($50) with the County Treasurers Office. addition. a second individual (Robert Tichenor) pUTcha5cd his O\\'D bond directly in order 10 serve at Constable Precinct #3 as a Reserve Deputy Constable. Recommended by the Office of Budget and Evaluation.

2) JUVENILE DEPARTMENT - requests approval to release the September payroll and the posting of FY201] grant funds for TJPC and CJD Grants. The project periods of the grants are from September 1,2010 - August 31, 201 1. The interim funding will allow programs to meet September payroll for employees on the grants and will be reimbursed when the grant funds are released.

(2)

MISCELLANEOUS EQUIPMENT

Actual invoiced amounts may deviate by up to S5 fTom the amounts listed without additional Commissioners Court Authorization.

DEPARTMENT: ITEMS: ESTIMA TED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

DEPARTMENT: ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDlTURE SOURCE:

Household Hazardous Waste 1 - Low Volume Fax Machine ($400) $400 Escrow Fund 532.02090.0.0.940J 7 (HHW Escrow Account) Household Hazardous Waste requests authorization to purchase a low volume fax machine 10 replace a broken fax machine that is inoperable. Recommended by the Office of Budget and Evaluation.

Elections 1 - AnnuaJ Subscription 10 the Dallas Morning News $270 Escrow Fund 537.]? 1 0.2080.0.94036 (Ejections Escrow Account)

081l71l 0

(4)

(5)

DEPARTMENT lTEMS

ESTIMATED COST FUNDJ]\G SOURCE: EXPENDlTURE SOURCE

PROPOSED ACTION:

DEPARTMENT: ]023 lTEMS:

ESTIMATED COST: FUNDJ]\G SOURCE: EXPENDlTURE SOURCE:

PROPOSED ACTION:

DEPARTMENT: ITEM:

ESTIMA TED COST: FUNDJ]\G SOURCE: EXPENDlTURE SOURCE:

081l7/l 0

the Dallas \lornm!:2 Tnc /\dnli11lS1fmOr and Sled] ardjjve dajl\ current e\'ent~ and political stories. Recommended b:-' the Oi1Jce Budget and E yaluation.

Auto Service Center Ingcrsoli Rand '12 Drive Heavv-Dutv Impact Wrench ($157 x 2) Shipping (S] $324 Within Budget 120.1027.02730 (General Fund Auto Service Center) The Auto Service Cemer Department is requesting authorization 10 replace two (2) Ingersoll Rand Yo Drive Heavy-Duty Impact Wrenches at $]S7 each and to pay for shipping charges at $] 0 with a grand Iota] of $324.

Communication and Central Services Strip and Build Crown Vic (S2,150 x 4)

Suip and Build FJ 50s ($3,800 x 2) S16200 Unallocated Reserves 120.1 023.2630 ( General Fund. Communication and Central Services. Radio Parts) The Communications and Central Services Department is requesting authorization for the transfer of Make Ready Money to strip down and build four (4) Crown Vies and two (2) F1S0s, that were originally briefed on the April 6, 20J 0 agenda. Recommended by tbe Office of Budget and Evaluation.

Constable Precinct 3, Adamcik Open Heavy Wire Shelf - 5 SheJves (Blue, 6-Tx4') NIA N/A Sumlus

(7)

PROPOSED ACTlO"

DEPARTME,,-T lTEM:

ESTIMA TED COST: F1JNDmG SOURCE EXPENDJTURE SOURCE:

PROPOSED ACTlON:

DEPARTMENT: 1022 lTEM: ESTIMATED COST: FUNDmG SOURCE: EXPENDJTURE SOURCE:

PROPOSED ACTlON

Trk Con:::table PreCl11Ci ?- Dcpanrnenl i~

3ulhoyizatlon 10 lr~m51-er an Hcavy \\-'-irc Shelf fron1 Surplus 10 tne office a1 \1arsh Ln. RecoDlmended by the OffIce of Budget and EY31uation.

Facjlitles J\1anagemeD1 RAB QF 5001' SOOw Quartz FJoodJamp (S 15 x S7S \VithJTI Budget ]70. ]()?2.7690 (General Fund. Facilities. Hardware & Electrical Supplies) The Facilities Management Department is requesting authorization to purchase five (5) RL\B QF 5001' SOOw Quartz Floodlamps at $15 each for use m vanous sub­Courthouses. Recommended by the Office of Budget and Evaluation.

Facilities Management Zurn Auto Sensor Actuator ($17 x J 0) $1.700 Within Budget 170.1022.27] 0 (General Fund. Faciljties. Plumbing Supplies) The Facilities Management Department is requesting authorization to purchase ten (l0) Zurn Auto Sensor Actuators at $] 7 each for use at Geome L. Allen Sr. Courts Building.

~ ~

Recommended by the Office of Budget and Evaluation.

(8) DEPARTMENT: ] 022 Facilities Management ITEMS:

ESTIMA TED COST: FUNDmG SOURCE: EXPENDITURE SOURCE:

08!l7!J 0

Foil Flex R-6 10" Duct ($13) 10" Start Collar - Metal Snap ($ J3 x 2) 10" x T' Reducer ($13) Airseal 22 Gal-gray ($13) $65 Within Budget 120.1022.2670 (General Fund. FaciliTies. Maintenance)

(9)

PROPOSED ACTiOT\

ITEMS

ESTIMA TED COST: FUNDlNG SOURCE EXPENDITURE SOURCE:

PROPOSED ACTION:

(10) DEPARTMENT: ITEM:

ESTIMA TED COST: FUNDlNG SOURCE EXPENDITURE SOURCE

08/] 711 0

J 022

The 1" acilil]CS I\1anagernenl Depanment 1~

requesling authorization 10 purchase one (1) Foii Ficx R-6 ] 0" Duel. 1WO (2) jQ" Stan Colial - Metal Snap, one (]) J 0" x T Reducer, and one (l) Airseal 22 GaJ - Gray for a IOta! of $65, Recommended bv the Of1lce of Budget and Evaluation,

Facilities Management Filters Attained Off Contract ($242) Security Alarm Pane] ($] 66) Six Pack of Motion Detectors ($]02) Horn/Strobes ($30 x 3) Strobe ($30) ] 8v Hammer Drill-Dewalt ($255 x 2) $1.l40 Within Budget PO,] 02),)670 (Genera] Fund. Facilities. Maintenance) The Facilities Management Department is requesting authorization to purchase the filters that were attained off of a contract (BS5358]) at $242. Also requested are one (1) Security Alarm Panel at $] 66, one (l) Six Pack of Motion Detectors at $]02, three (3) Horn/Strobes at $30, and one (l) Strobe al ($30) for use at the NW Clinic, Investment Building, and SWIFS. Also requested are two (2) replacement Hammer Drills at $255 each. The grand total of this request is $1,140, Recommended by the Office of Budget and Evaluation.

Facilities Management I - 5 Ton 3PH 208/230 Volt 13 SEER Condensing Unit ($],537) 1 - 5 Ton Slab AlC Coil ($1,537) $3,074 Unallocated Reserves 120.5340.2670 (General Fund. Facilities, Maintenance)

(l

(12)

PJ(OPOSED A,t nOI\

DEPARTMENT 1022 ITEMS

ESTIMATED COST: FlJNDING SOURCE EXPENDlTURE SOURCE:

PROPOSED ACTION

DEPARTMENT: 1028 ITEMS:

ESTIMATED COST: .FUNDING SOURCE EXPENDITURE SOURCE:

08!]7/J 0

The ]- acjJjties ?vlanaE2ernenl Denanment F

rel!uesIln~ authorization 10 purchase one (1 :

-j or 3PH 208/230 Voh 1 C SEER Condensing Unit and one (] ') 5 'j on Slab Ale Coil lOtaling 53,074 10 repiace the bad ail um; at the \Vihllcr Facility. Recornmended E\ialualion.

the Office of Budget and

Facilities Management SlOC}: 2x2 Audio Processors wi Digital Feedback (S575x 6) ] T LCD CCVE Monitor ($327) 1 T' LCD Flat Pane] Monitor ($327) Control Board ($117) Bin Switch ($ J 17) Float Valve($117) $4A55 Within Budget 120.1028.2670 (General Fund. Faeilitv Quality Assurance Team. Maintenance) The Facilities Management Department is reguesting authorization to purchase six (6) stock replacement 2x2 Audio Processors with Digital Feedback at $575 each for use in the Courts. Also requested are one (1) LCD CCVE Monitor at $327 and one (1) LCD Flat Panel Monitor at $327 as replacement monitors in Courtrooms. Also requested are one (l) Control Board at $117, one (1) Bin Switch at $]17, and one (1) Float Valve at $117. The grand total of all requests is $4,455. Recommended by the Office of Budget and Evaluation.

Facility Quality Assurance Team Door Gasket ($56 x 3) Grainger Fan ($124 x 8) $l,l60 Within Budget 120.10)8.2670 (General Fund. Facility Ouality Assurance Team. Maintenance)

PROPOSED ACTIO",

(13) DEPARTMENT

(14)

HEM:

ESTIMA TED COST FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTlON:

DEPl\RTMENT: J 090 ITEM: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(15) DEPARTMENT HEM: ESTIMA TED COST: FlJNDING SOURCE: EXPENDITURE SOURCE

081J 7Il 0

3111honZ31ion 10 nurcJla:-;(:' li1re( Gaskets each costing S.5t, each

totalmg S 168. These 11e1115 win be used as replacements for refrigeration cquipnlent a1 Lev\:- StencH 'Iv-est Tov..:er Jaij Also reque~led are eight (8) Grainger Fans a1

S 124 each. The grand total of all requests 1S S 1.1600 Recommended bY the OfIice of Budget and Evalualiono

Office oflnformation Technologv Qum1et InlOut Board -hem # 918-789 (S 108) SI08 Within Budget 195,1 090002160 (Major Teclmol02v Fundo Data Serviceso Office Supplies) The Office of Information Technology is requesting authorization to purchase one (l) Quartet IniOul Board at $] 08 for the Project Management Officeo Recommended bv the Office oflnformation Technol02vo

Office of Information Technology Norte] 1120 IP Phones ($222 x 2) $444 Within Budget ]950]090002690 (Maior Technolo2v Fund. Data Services. Hardware and Electrical Supplies) The Office of Information Technology is requesting authorization to purchase two (2) Nortel ] J 20 IP Phones al $222 each for a lotal of $4440 The phones will replace two analog phones for support staff that are being relocated 10 different ofllceso Recommended bv the Office of Information Technol02vo

Public Service Program 1 Ton Crew Cab Truck SO Surplus Surplus

PROPOSED

(lo) DEPARTi\1ENT

ITEMS:

ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE

PROPOSED ACT10N:

(J7) DEPARTMENT: 105.2540 ITEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION

The Sef'\-icc Progranl \Nou]d l(

transfer one (1) 1 Ton Crev-' Cab 1 ruck from surplus 10 ill] a need to pull a goose neck trailer and lrampart people to and [rom the various siles as they art needed. The truck has been Jnspected and the A mo Center agrees that the truck will serve the Public Service Program·:: need. Recomnler@e~<i. bv the Office of Blldcet and

E''illua1l911

Sheriff !North Texas Auto Theft Task Force) I -lccmaker warranty and installation ($4,000) $4,000 Within Budget 466.0.861 0.20J 0.5600 (Grant Funds. SDeciaJ Equipment) The Sheriff Department requests approval to utilize grant funds to purchase the listed item. The icemaker will be used at the North Texas Auto Theft Task Force shop. Recommended by the Office of Budget and Evaluation.

Road and Bridge #4 I - Ballery Tester $300 Within Budget 1 20.2540.261 O. !Road and BridQe Funds. R&B #4. Auto Parts & Supplies) Road and Bridge #4 requests approval to purchase a replacement hallery tester. The current battery tester no longer works. Recommended by the Office of Budget and Evaluation.

(18) DEPARTMENT: J 2 10 Elections

08!l7/JO

ESTlMATED COST FUNDING SOURCE EXPENDlTURE SOlJRCF:

PROPOSED ACTION

\y. lcropllone Sys1enl~ 10;

lrail1lDQ CJ25::c:: ~ cacr; ] - Prolesslonal Desklop Po\vcred $899 1 .~ j 00 FOOl Snake Cable -:2 - 12": 2 \yay Coa1ed Speakers - $255 each 2 - Speakcr Sland - $61 each 1 - l\1icrophone \"lith on/off S\vi1Ch -

$99 1 - Mi,celianeous cables, conneclors. and adapters S200 $3,167 Grant Funds 466.0.2090.2004.0.0.230] (Grant Funds. Elections. Propertv less than $5.000) Elections Department requests approval to purchase listed items to accommodate new larger slmul1aneous training venues. Recommended by the Office of Budget and Evaluation.

(19) DEPARTMENT: 3250 Constable Precinct #5

(20)

lTEMS: ESTIMATED COST: FUNDING SOURCE: EXPENDlTURE SOURCE:

PROPOSED ACT10N:

DEPARTJI.,1ENT: 4445 lTEMS: ESTIMATED COST FUNDING SOURCE: EXPENDITURE SOURCE:

PROPOSED ACTION:

(21) DEPARTMENT: lTEMS: ESTIMA TED COST:

08li7/10

8 - Bulletproof Vests ($476.25 each) $3,810 Within Budget 120.3250.2090 IGeneral Fund. Constable Precinct #5. Propertv less than $5.000) The Constable Precinct #5 requests approval to purchase the listed items 10 provide to their officers. Recommended by the Office of Budget and Evaluation.

District Court 291s1 3 - Jury Chairs (S375 each) $], ]25 Contingency, Furniture & Equipment 120.445.2090 (General Fund. Constable Precinct #5. Property less than $5.000) District Court 29] $I reguests approval to purchase replace broken chairs that caDIJ01 be repaired. Recommended by the Office of Budget and Evaluation.

Justice of the Peace Precinct 1-2 (Nash) I - Mid Volume Fax Machine ($920) $920

H.NDlNG EXPEND1Tt~R}~ ~{)LRC;-

PROPOSED

Records anaYClTieC

J {GeneraLFullc,~R~s;:orci~

b'JCi1JCiJ!qD~}lj:_J)rQPenvJess than 55.000, Jucge requests authorizalion ie

purchase a low volunle fax machine to replace 2 broken fax lnachine that l~

inoperable, Recommended by the Oftlce Budget and Eyaluation.

TELECOMMUNICATIONS

Comm. & Central Svcs - requests: 2014 - installation for 64 analog user licenses and snf1ware release subscription

for the Frank Crowley loc31ion. Equipment $5416.32: installation $0.00; Recurring Cost $0.00 - Recommended

1'-1004003 - four (4) hrs of assistance irom Affiliated. inc to assist in the completion of the Cou111ies moves. adds and changes due to Dallas County Telecom Specialist Technician being out. Equipment $0.00; installation $220.00: Recurring Cost $0.00 -Hccommended

M-I008009 - changes for the temporary relocation of the County Clerks & Tax Department call center scripts and software due to the flooding at the Records Building. Equipment $0.00: lnswlJation $27.50: Recurring Cost SO.OO - Recommended (l(ll 96.0.08J 30.0.0.70J 56

CSCD - South - P-0906007 - requests the replacement of phones and system that was damaged as a result of the lightning storm that occurred on 6/1l/09. Equipment S5498.67: installation $990.00: Recurring Cost SO.OO - Recommended

HBS BJNI - P-JOIH)OS requests the installation. programming and training of the call center for the HIN] hotiine. Equipment $0.00; lnstallation $921.25; Recurring Cost

SO.OO -

Sheriff Personnel - 1\1-1008008 - requests issue of behind-the-ear headset (H41) with amplifier (100 plus calls). Equipment S112.00: lnstallation SO.OO: Recurring Cost $0.00 -Recommended

• Funding for the ahove requests are available from countywide department lO23, line item 72] 0 telecom equipment and department J 023, line item 6250 cable (o1111'ac1. if otherwise it will be Slated in brief

08/] 7/l 0

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@ Cell Phone funding IS provided

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the requesting depanment and is stated

@ Pagers are funded from GCparlll1cnl 1 023~ line i1e]TI 72] 4.

08IJ7/10