reports versus proposals
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Reports are based on facts, events orsituations that have happened or already exit.
It usually consists of 4 paragraphs.
Each paragraph has a heading, which makesit easy to follow.
Reports are usually formal and they arewritten for the boss/ the local council/a
teacher, etc.
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A report is written because someone hasasked you to do it so mention the person`sname/ job as well as the subject of yourreport:
To: Whom it might concern
From:
Subject:
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IntroductionUseful language:
The aim/purpose of this report is to describe/
evaluate/presentThis report provides a description/ evaluation/presentation
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Current situationUseful language :
I spoke to/ interviewed several members of the
staffHalf of the people interviewed answered that
I conducted a survey among
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Factors influencing the situation/FeaturesUseful language:
The points in favour/ againstcan be
summarised as follows: (OR)There are a number of ways in which facilitiescan be improved:
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Recommendations/ ConclusionUseful language:
In my opinion, this is a serious matter and it
should be a priority. Therefore, I wouldrecommend:
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Proposals are similar to reports in terms oflayout and format.
The difference is that a proposal is based ona future situation or plan and is more forwardlooking.
The recommendations section is the mostimportant part of a proposal.
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Stating the purpose of the proposalUseful language:
In this proposal, I will describe/ evaluate/
presentThis proposal is for
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Background informationUseful language:
Feedback from student questionnaires
suggests thatFollowing a survey among collegegraduates
There were several issues arising from the last
event, which was not asuccess
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Making recommendations and suggestionsUseful language:
There should be an investigation into
I recommend that a new centre ( should) beestablished
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Final recommendationUseful language:
In the light of the result of the survey, .wouldseem to be the best choice/ option/solution.
If these recommendations are followed, thenthe situation will be greatly improved.
If these suggestions are implemented, therewill be a marked improvement in thesituation.
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