reporting toolbox: so many tools, which one …...reporting toolbox: so many tools, which one should...
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![Page 1: Reporting Toolbox: So Many Tools, Which One …...Reporting Toolbox: So Many Tools, Which One Should I Use? April 5, 2018 10:15 to 11:15 2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE](https://reader036.vdocuments.site/reader036/viewer/2022081401/5f04f42c7e708231d4108809/html5/thumbnails/1.jpg)
Reporting Toolbox: So Many Tools,
Which One Should I Use?April 5, 2018 10:15 to 11:15
2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Conference Sponsors: The Office of the Chancellor, Budget & Financial Administration / Human Resources, the Office of the Provost and Vice Chancellor for Academic Affairs, the Office of the Vice Chancellor for Research, and the Office of Business and Financial Services
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Workshop Presenters• Kasey Wilken, CPA, MAS
– Financial Accounting & Reporting Specialist– [email protected]– 217-244-6809
• Jason Bane– Sr. Business & Financial Coordinator– [email protected]– 217-206-7848
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Please …• Silence your mobile devices• Sign the attendance roster• Minimize side conversations• We will stop periodically for questions• Complete and submit the evaluation
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Workshop Objectives• Build Financial House• Develop a construction plan
– Materials List– Reporting Tools
• Resources
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
What information do you need?• Many different types of money (i.e. State, ICR,
Self-Supporting, Gifts, Grants, etc.)• Budgets• Revenues, expenses, assets, and liabilities• Transactions and balances
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Financial House
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Asset/Liability Detail Statement
Revenue/ Expense Detail Statement
Payroll Expense by Person Month End
Revenue/ Expense Transactions
Encumbrance Balances
Payroll Encumbrance by
Person Month End
Asset/Liability Transactions
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Materials List• Revenue Expense Transactions• Payroll Expense by Person Month End• Encumbrance Balances• Payroll Encumbrance by Person Month End• Revenue Expense Summary/Detail Statement• Asset/Liability Transactions• Asset/Liability Summary/Detail Statement
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8Revenue Expense Transactions
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9Payroll Expense by Person
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10Encumbrance Balance
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11Payroll Encumbrance by Person
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12Revenue Expense Detail Statement
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13Asset Liability Transaction Statement
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14Asset Liability Detail Statement
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Reporting Tools of the Trade• View Direct
– Static month-end reports, point and click– PDFs indexed by Organization or Fund– Payroll Details
• EDDIE– Day old data– Series of prompts
• My-UI-Financials– Day old data– Customized dashboard– Payroll Details
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
View Direct now Mobius View• Basic Navigation• Printing and Downloading• Recommended Browsers• GL 102 Retrieving General Ledger Reports
– Participant Guide
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It’s still a hammer
• Select Document Direct and UI2 Report
• Click Report
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Easy to use folders
Breadcrumb Navigation18
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Locate Button/Jump to folder
Jump to…folder, date, Organization/Fund you want19
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
EDDIEEnterprise Data Delivery & Information Environment
• Basic Navigation• Printing and Downloading• EDDIE 4.1 Users Guide• GL 102 Retrieving General Ledger Reports
– Job Aids
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Folders and Prompts• Click Documents tab• Click Categories menu
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Click, click, click to desired report
• Corporate Categories
• Finance• Operating Ledger
or General Ledger• Desired report
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Required, Specific, Optional
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Tool Bar
• Print• Export
• PDF• Excel• CSV
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Status Bar
• Page Navigation• GoTo
• Zoom
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
My-UI-Financials• Customized Dashboard• Basic Navigation• Printing and Downloading• Export Data• My-UI-Financials Resource Page
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Customized Dashboard
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Actions-Report List
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Export Dashboard Data
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Actions-View Details
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Transaction Details
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Breadcrumb Navigation
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Resources• My-UI-Financials Resource Page• Retrieving General Ledger Reports
– View Direct and EDDIE training
• Understanding University Financials Statement & the Reconciliation Process– Guide to Finding Your “Accounting String” Balance
• UAFR Who to Ask
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Other Reporting Resources
• OBFS UIC Reporting Subcommittee Contacts– https://intranet.uillinois.edu/sites/OBFSReporting
/SitePages/Home.aspx
• AITS Reports and Data– https://www.aits.uillinois.edu/services/reports_an
d_data/
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
Workshop Summary
• Built our financial house with standard reports• Reviewed the owner’s manual • Laid a foundation for remaining tracks• Provide resources for additional reporting
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2018 BRINGING ADMINISTRATORS TOGETHER CONFERENCE
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Questions / Concerns?