reporting requirements for school choice programs presenters:

REPORTING REQUIREMENTS FOR SCHOOL CHOICE

PROGRAMS

Presenters: Jean Ammel, Deputy Executive Director

Independent Education and Parental Choiceand

Kim Ward, Program SpecialistEducation Information and Accountability Services

June 2012

FTE Reporting for Charter School Students

Report students in the same manner as traditional public school students.

Section 1002.33(20)(a), Florida Statutes, requires equal access to student information systems that are used by public schools in the district in which

the charter school is located.

FTE Reporting for VirtualCharter School Students

Charter schools may offer virtual instruction to students in K-12 on a full-time basis under s.1002.33, F.S.

All FTE must be reported on a successfully completed credit basis and is limited to 1.0 unweighted FTE.

1.0 unweighted FTE shall consist of six full credit completions or the prescribed level of content that counts toward promotion to the next grade level.

Credit completions may be a combination of full-credit courses or half-credit courses.

FTE Reporting for VirtualCharter School Students, con’t.

Charter schools may offer virtual instruction to students in K-12 on a full-time basis under s.1002.33, F.S.

Students should be reported in Survey 2 & 3 with the appropriate grade level and program level codes

FTE Earned should be 0.00

Report FTE Earned in Survey 4 for all virtual charter school students

Charter Schools

Section 1002.33, Florida Statutes

2007-08 2008-09 2009-10 2010-11 2011-12

Schools 358 389 411 456 518

Districts 41 41 45 44 44

Conversion Schools

17 17 20 20 20

Public Charter SchoolsPublic Charter Schools

Student Enrollment in Charter Schools

16,120 25,98940,465

53,01667,512

82,531 92,214 98,755 105,239117,602

137,196154,780

179,940

0

50,000

100,000

150,000

200,000

Stud

ents

Scholarship Programs

Florida Tax Credit Scholarship Program

Opportunity Scholarship Program (Public)

John M. McKay Scholarship for Students with Disabilities Program

CS/CS/CS/HB 859 made the following changes

to the Florida Tax Credit program by:

Expanding eligibility, without prior year in public school attendance, to include students who are eligible to enter kindergarten through 5th grade rather than K-1

Increasing the tax credit cap amount from $140 million to $229 million for the 2012-13 fiscal year

Expanding DOE authority for site visits and the Commissioner’s authority to deny, suspend, or revoke participation of a private school for specified reasons

Florida Tax Credit Scholarship

Florida Tax Credit Scholarship

15,12317,819

21,49324,871

28,927

34,55038,375

2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12

FTC

Scho

lars

hips

FTC Scholarship Student Enrollments

Opportunity Scholarships

The Opportunity Scholarship Program allows parents to choose a higher-performing public school if their children attended or are assigned to attend a failing public school.


HB 7127 redefined a “failing school” so thoseeligible to receive an Opportunity Scholarship forthe 2012-13 school year are:

Students who attended a public school the year in which the school received its third consecutive D, or one F, or

Students who were in attendance elsewhere in the Florida public school system during the previous year and are assigned to the failing school for the next school year.

Districts should report these students using “F” as the transfer indicator.


New State Board of Education Rule 6A-6.0950, FAC Section 1002.38(4), F.S., authorizes DOE to adopt rules to

implement the OSP program and to provide penalties for noncompliance

The proposed rule outlines deadlines by which districts must notify parents of their option for an Opportunity Scholarship and subsequently submit documentation to DOE of that notification including the number of requests and the number of students placed.

The rule is scheduled for final approval by the State Board of Education at the May 10, 2012 meeting.

McKay Scholarships Program

Who is eligible?

Students who were enrolled and reported by a school district for funding during the preceding October and February FTE surveys, and

Students who have a current Individualized Education Plan, or

Students who have a 504 accommodation plan that is valid for more than 6 months

McKay Scholarship Program

970

5,013

9,130

13,739 15,910

17,300 18,273 19,852 20,530 20,926 22,198

24,194

-

5,000

10,000

15,000

20,000

25,000

Stud

ent

Enro

llmen

t

Student Participation in the McKay Scholarship Program

McKay Payments

Scholarship Program Payment Periods

Payment Date Payment PeriodSeptember 1 July 1 to Sept 30November 1 Oct 1 to Dec 31February 1 Jan 1 to Feb 29April 1 Mar 1 to June 30

Downloadable District Excel File

Contains all McKay students for the current school year

Identifies: Number of payments each student has

received Current private school the student is

attending Eligibility status Year they entered program

Downloadable District Excel File(continued)

Identifies (continued):

Parent / Guardian contact information

Current status (enrolled, unregistered, transfer to, or withdrawn)

Uses:

Reconciliation of payment

Projection of payment

Downloadable District Excel File

McKay Prepayment Verification File

Submit the McKay Prepayment Verification File format for reporting periods:

• Survey A - August

• Survey B - October

• Survey C - January

• Survey D - March


Procedures for Submitting the File

INITIAL dataset will be provided to the districts:

DSPxx.GQ.F70561.Yyyyys

Districts review the file, add proper dates and return batch update file:

DSPxx.GQ.F70571.Yyyyys


District will never send an initial file – only one or more batch update files.

There is no transaction code because no records will be added or deleted from the McKay Prepayment Verification data base table.


All Zeros In The Date Fields

ONLY ENTER: Entry (Re-entry) Date OR Withdrawal Date

Districts must enter either dates (NOT BOTH)


Enroll Date:

If the student is currently enrolled in public school please enter the most recent date of enrollment into the district.

Withdrawal Date:

If the student is not enrolled in public school please enter the date the student withdrew from the district.

All NinesFor students who never enrolled in the school

district all nines (99999999) should be entered in both the Entry (Re-entry) Date and The Withdrawal Date fields.

• This situation occurs most often with students in military families.

The McKay format contains the element “Military Family Student”, which will assist districts in identifying and correctly reporting these students.



Batch Update Files

Continue to send batch update files until all students have appropriate dates (or 99999999) on all records.

Only the records with changes need to be sent.


Edits and Reports

• Incorrect dates in the date fields are rejected.• Date fields must be in the MMDDYYYY format• The date must be valid date greater than May 1, 2000

• There should only be one valid Entry (Re-entry) Date or Withdrawal Date, or both dates may be 99999999. If both date fields are filled with valid dates, the record is rejected.


Error File and Report

Automatically generated the morning after submission of batch file:

• Error File:

(DPSxx.GQ.F71061.Yyyyys)

• Error Report: (DPSxx.GQ.F71077.Yyyyys)


Additional ReportsAutomatically generated each time a batch

update is run:• F705710 – records in the file format

reflecting current information on the Data Base.

• F71069 – file of all students with zeroes in both date fields. (Students that still need to be updated)

McKay Payment File

Files are posted quarterly on NWRDC:September, November, February and April

• September/November – Survey 2

• February/April – Survey 3

McKay Payment File

Dataset Names

DPSxx.GQ.F70581.Yyyyy2 for payment/survey A

DPSxx.GQ.F70582.Yyyyy2 for payment/survey B

DPSxx.GQ.F70581.Yyyyy3 for payment/survey C

DPSxx.GQ.F70582.Yyyyy3 for payment/survey D

Reporting McKay Students for Surveys 2 and 3

Formats Required: Student Demographic Information

District Number, Current Enrollment – Use reporting district number.

District Number, Current Instruction/Service – Use reporting district number.

School Number, Current Enrollment – Use school number 3518


Student Course Schedule School Number, Current Enrollment – school number

3518. School Number, Current Instruction – Always use

private school number. Course Number – 2222222. FEFP Program Number – Use 111-113 for base

program with ESE services, and 254-255 for ESE. Use 101-103, 130 and 300 for students with a 504 plan.


Important Notes

If a student is not in membership during survey week you still must report that student if they are in the payment file.

If a student shows up in one payment file but not the second payment file you still must report that student for FTE for a survey period.

McKay FTE ReportTo Assist in efforts to verify data for McKay

Scholarship student FTE

• F71138 lists McKay students who are on the McKay Payment files but who do not have a matching Student Course record and have no FTE reported.

• F71139 lists McKay students who have a Student Course record but who are not on the McKay Payment files. (These students should be deleted from the student data base)

Reporting McKay FTE

FTE General Instructions – Appendix D

McKay Scholarship Program TAP: http://www.fldoe.org/eias/dataweb/tech/mckay.pdf

Districts must REPORT!!!!!

Whether or not you report these students for FTE, funds will be

deducted from your FEFP if,

A student is eligible to participate in the McKay Scholarship Program,

and

The student attends an approved private school and meets requirements for payment.

Contact InformationOffice of Independent Education and Parental Choice

Jean Ammel, Deputy Executive Director

(850) 245-0502

[email protected]

Education Information Services

Kim Ward

(850) 245-9054

[email protected]

mailto:[email protected]

mailto:[email protected]

reporting requirements for school choice programs presenters:

Documents

credit basis

credit completions

florida tax credit program

private school

credit courses

public school attendance

tax credit cap

fte reporting