reporting in powerschool laurie kinney michigan psug summer academy june 2010
TRANSCRIPT
Reporting in PowerSchoolReporting in PowerSchool
Laurie KinneyMichigan PSUG
Summer AcademyJune 2010
About Laurie
• Laurie Kinney• ([email protected])• Technology , Assessment and Data
Coordinator – Cadillac Area Public Schools
• PowerSchool newbie – converted from SASI this year (after 14 years)
• Old dog trying to learn new tricks
Objectives
• Report Options
• Pros and Cons of Each
– Focus or Intent
– Longevity
– Ease of use
• Discussion
Where oh Where do I look?
• Functions– Search– List Students– Quick Export– Template Export
• Reports– System– Report Works– State– Engine– Setup– Custom
List Students Function
• Search for students
• Select List Students function
List Students Function
• Purpose – generate a quick report using student fields
• Pros– Can use DATs, can get linked data from
difficult places (test data)– Easy to use
• Cons– Can’t be saved– Limited fields
Quick Export Function
• Search for students
• Select Quick Export function
Quick Export Function
• Purpose – generate a quick report that is exported to Excel
• Pros– Easy to use– Can use DATs– Can further manipulate data
• Cons– Can’t be saved (saves last one)– Limited fields
Export Templates
• Special Functions
• Importing and Exporting
• Export Using Template
Export Templates
• Purpose – generate a “canned” report that is exported to Excel
• Pros– Can export from multiple tables – Can further manipulate data
• Cons– Must be created ahead of time– Time consuming to create
DDE• System
• Direct Database Export
• Select Table
• Select search criteria
DDE
• Purpose – Powerful export Tool
• Pros– Can export from other tables – Can further manipulate data
• Cons– Must be recreated each time– Can be daunting to use/master– May not have access
System Reports
• Purpose – Basic Reports “out of the box”
• Pros– Easy to use – Little setup or knowledge needed to use
• Cons– Not many available
Engine Reports
• Purpose – Powerful reports to provide much needed reporting capability
• Pros– Easy to use (once created)– Powerful – sophisticated reports, complex data
sets– Many available from users (can import)– Don’t need sql knowledge (helpful though)
• Cons– Difficult to build– Build process can be repetitive– Not supported by Pearson– Could disappear in the future
Object Reports
• Reports /Setup /Object
• Great for report cards, transcripts, schedules, certificates, etc.
Object Reports
• Purpose – Create reports containing objects (graphics, data boxes, etc.)
• Pros– Easy to use (once created)– Powerful– Visually appealing (insert objects)– Many available from users (can import)– Don’t need sql knowledge– Can use DATs
• Cons– Can be difficult to build
Custom Reports
• Must be done as a customization on your server
Custom Reports
• Purpose – Provide needed reports that can’t be generated easily using existing tools/reports
• Pros– Easy to use (once created)– Powerful– Flexible– Many available from users (can import)
• Cons– Must be installed– Need special knowledge to create or edit
sqlReports Add On
• Must be done as a customization on your server
sqlReports• Purpose – Create easy to use reports – great
replacement for common list student and quick export reports
• Pros– Easy to use (once created)– Powerful– Flexible– Many available from users (can import)– Easier to build and add on than custom reports
• Cons– Must be installed– Need special knowledge to create or edit
Report Works
• The wave of the future
Report Works
• Purpose – Create easy to use reports that are also visually appealing
• Pros– Easy to use (once created)– Visually appealing– Can Import– Functionality will expand in future releases– No sql knowledge needed
• Cons– Limited data sets
Discussion
• How would YOU / do YOU deliver reports to your users?
• Attendance• Grading
– General– Report Cards
• Schedules• Demographics• Tests• Logs• Data Validation• Other?
Resources
• PowerSource
• PSUG
• Power Data Solutions
• Nicktech
• Others?
