report of expenditures of federal funds year end report 13 · page 2 how to validate validate the...

Prepared by Department of Finance, Fiscal Systems and Consulting Unit 6/4/2019

Report Preparation Guide

Report of Expenditures of Federal Funds – Year End Report 13

Purpose

Report 13, Report of Expenditures of Federal Funds, discloses the balances of the expenditures and encumbrances for each federal award by Catalog of Federal Domestic Assistance (CFDA) number and program title.

Reference Documents

Job Aid FI$Cal.234 – Report of Expenditures Federal Funds 1.0 Final Budget Report DFQ_KK_05_ACTIVITY_REPORT_13 SAM Section 7974 Chart of Accounts Crosswalk (Finance, FI$Cal Resources web page) SCO Year-End Financial Reports Procedure Manual (Budgetary/Legal) –

refer to Nongovernmental Cost Funds chapter Manual Year-End Report Checklist for FI$Cal Departments

How to Prepare

The Report of Expenditures of Federal Funds is generated from FI$Cal. Follow the steps in Job Aid FI$Cal.234 to generate the report. Below is a summary of the criteria to run the report.

Navigation: Main Menu FI$Cal Processes FI$Cal Reports GL Reports Federal Project Report

Parameters: Business Unit, Fund Tree, Fund Node, Ledger, and As

of Date. Click on the box “Include Adjustment Period(s)” to include the 998 adjustment period in the report.


How to Validate

Validate the completeness and accuracy of the REPORT13- Report of Expenditures of Federal Funds:

1 – Using the report 6 verify encumbrance and expenditure amounts in each program by ENY reconcile.

2 – Run the DFQ_KK_05_Acitivity_Report_13 query and verify total

expenditures and encumbrances in the fund on Report 13 reconcile to DFQ_KK_05_Activity_Report_13.

Navigation: Main Menu Reporting Tools Query

3 – If the report generates without CFDA numbers you can input the missing

CFDA number using the Project costing: Using the Main Menu>Project Costing>Project Definitions>General

Information input any missing CFDA number.

SO15000515


How to Validate

(continued)

4 – Re-run the query once the changes have been made and validate the expenditures and encumbrances of Report 13- Report of Expenditures of Federal Funds

Important Notes/Tips

Program title must be identified on the Report 13 for CFDA number with

XX.XXX.

Original signed Report 13 is submitted to the Department of Finance, Fiscal Systems and Consulting Unit by August 20. A copy of the Report 13 must be submitted to the State Controller’s Office with the year-end financial reports. Supporting documentation used to prepare the Report 13 must be maintained by the department.

Page No: 1

Business Unit: 1234 - Department of Training Report ID: RPTGL161

Fund: Run Date: 8/30/2019

Run Time: 18:58:08

Adjusting Period: 998

CFDA DESCRIPTION EXPENDITURES ENCUMBRANCES TOTAL

10.664 Forestry Assistance 3,253,898.39 191,872.03 3,445,770.42 2

10.225 Community Food Projects 1,708,824.54 25,935.85 1,734,760.39

99.999 Tree Assistance Program 231,909.56 8,443.85 240,353.41

TOTAL FEDERAL FUNDS: 5,194,632.49 226,251.73 5,420,884.22 1

I CERTIFY (OR DECLARE) UNDER PENALTY OF PERJURY THAT THE FOREGOING IS TRUE AND CORRECT AND THAT I HAVE NOT VIOLATED ANY OF

THE PROVISIONS OF ARTICLE 4, CHAPTER 1, DIVISION 4, TITLE 1, GOVERNMENT CODE (COMMENCING WITH SECTION 1090).

REPORT 13 - REPORT OF EXPENDITURES OF FEDERAL FUNDS

Department of Training - 1234

Fund 0890

Fiscal Year 2018-19

As of 06/30/2019

0890 - Federal Trust Fund

TYPE OR PRINT NAME OF OFFICER

________________

TITLE OF OFFICER

SUBSCRIBED AND EXECUTED THIS _______ DAY OF __________________ AT SACRAMENTO, CALIFORNIA.

______________________

SIGNATURE OF OFFICER

_______________________________

5310

3,253,898.39 2

5312

5314

1

Page No: 1

REPORT 6 - FINAL BUDGET REPORT

Department of Training - 1234

Fund 0890

Fiscal Year 2018 - 19

As of 06/30/2019

Business Unit: 1234 - Department of Training Report ID:

Reference: Run Time: 17:09:40

RPTGL156

Fund: 0890 - Federal Trust Fund Run Date: 8/20/2019

Enactment Year: 2018 Adjusting Period: 998

Balance

Encumbrance Reversals

REGULAR APPROPRIATIONS

2017 Reserve Program

Budget Period Program Appropriation Description

Appropriation Expenditures Encumbrance/Allocated

Encumbrance

Prior Year Budgetary

Expenditures

-3,796,182.57 0.00 3,445,770.42 -350,412.15191,872.03

2017 Development Services

-2,473,000.00 1,708,824.54 0.00 1,734,760.39 -738,239.6125,935.85

2017 Assistance Program

-483,046.32 231,909.56 0.00 240,353.41 -242,692.918,443.85

Tie points to Report 13

TOTAL FOR REGULAR APPROPRIATIONS:

-6,752,228.89 5,194,632.49 226,251.73 0.00 5,420,884.22 -1,331,344.67

Ledger Unit ENY Fund Program Approp RefBudget

PeriodYear Period Date Journal ID Account

Rptg

Structure Sum Amount Project Project Description Activity Activity Description

CFDA

Number

C_DTL_EXP 1234 2018 0890 5310 011 2018 2018 4 5304220 61201002 93.04 SO15000515 FY18-19 State Grant 000001 State Operation 10.664

C_DTL_EXP 1234 2018 0890 5310 011 2018 2018 6 12/31/2018 0000127447 5100000 61201005 5,036.74 SO15000515 FY18-19 State Grant 000001 State Operation 10.664


C_DTL_EXP 1234 2018 0890 5310 011 2018 2018 6 12/31/2018 0000167479 5324100 61201002 (0.02) SO15000515 FY18-19 State Grant 000001 State Operation 10.664







C_DTL_EXP 1234 2018 0890 5310 011 2018 2018 10 5306100 61201005 3,166,794.68 SO15000515 FY18-19 State Grant 000001 State Operation 10.664


C_DTL_EXP 1234 2018 0890 5310 011 2018 2018 11 5/4/2019 0000143315 5150200 61201002 564.78 SO15000515 FY18-19 State Grant 000001 State Operation 10.664












C_DTL_EXP 1234 2018 0890 5310 011 2018 2018 6 12/31/2018 0000127447 5100000 61201002 (89,630.24) SO14000514 FY18-19 State Grant 000001 State Operation 10.664





C_DTL_EXP 1234 2018 0890 5310 011 2018 2018 6 5100000 61201002 55,569.26 SO14000514 FY18-19 State Grant 000001 State Operation 10.664






























Sum of Expenditures 3,253,898.39 2

DFQ_KK_05_ACTIVITY_REPORT_13

Ledger Unit ENY Fund ProgramApprop

RefPeriod Date Journal ID PO No. Voucher Account

Rptg

Structure Sum Amount Project Project Description Activity Activity Description

CFDA

Number

C_DTL_ENC 1234 2018 0890 5310 011 1 7/31/2018 0000131706 5342500 61201002 (19.59) SO16000516 FY18-19 State Grant 000001 WP13 - LSTA State Operation 10664

C_DTL_ENC 1234 2018 0890 5310 011 2 8/31/2018 0000145582 5324100 61201002 (9,711.14) SO16000516 FY18-19 State Grant 000001 WP13 - LSTA State Operation 10664


C_DTL_ENC 1234 2018 0890 5310 011 2 0000000032 5340580 61201002 409,190.00 SO15000515 FY18-19 State Grant



C_DTL_ENC 1234 2018 0890 5310 011 3 00001551 5302300 61201002 (79.29) SO15000515 FY18-19 State Grant

C_DTL_ENC 1234 2018 0890 5310 011 4 10/31/2018 0000153092 5324100 61201002 21,395.59 SO15000515 FY18-19 State Grant 000001 WP14 - LSTA State Operation

C_DTL_ENC 1234 2018 0890 5310 011 4 10/31/2018 0000153092 5324100 61201002 29,133.42 SO15000515 FY18-19 State Grant 000001 WP13 - LSTA State Operation 10664

C_DTL_ENC 1234 2018 0890 5310 011 4 10/31/2018 0000153092 5342500 61201002 (187.83) SO15000515 FY18-19 State Grant 000001 WP14 - LSTA State Operation

C_DTL_ENC 1234 2018 0890 5310 011 4 10/31/2018 0000153092 5342500 61201002 7,901.44 SO15000515 FY18-19 State Grant 000001 WP13 - LSTA State Operation 10664

C_DTL_ENC 1234 2018 0890 5310 011 5 11/30/2018 0000166688 5324100 61201002 (2,377.29) SO15000515 FY18-19 State Grant 000001 WP14 - LSTA State Operation







C_DTL_ENC 1234 2018 0890 5310 011 6 00000779 5340580 61201002 (92,067.75) SO15000515 FY18-19 State Grant

C_DTL_ENC 1234 2018 0890 5310 011 6 0000000574 5306100 61201005 785.50 SO15000515 FY18-19 State Grant










C_DTL_ENC 1234 2018 0890 5310 011 8 0000000659 5301450 61201005 4,426.27 SO15000515 FY18-19 State Grant 000001 WP14 - LSTA State Operation


C_DTL_ENC 1234 2018 0890 5310 011 9 3/31/2019 0000171888 5324100 61201002 134.57 SO15000515 FY18-19 State Grant 000001 WP14 - LSTA State Operation




C_DTL_ENC 1234 2018 0890 5310 011 9 00001458 5301450 61201005 (4,426.27) SO15000515 FY18-19 State Grant 000001 WP14 - LSTA State Operation









C_DTL_ENC 1234 2018 0890 5310 011 10 0000000689 5301450 61201005 981.00 SO15000515 FY18-19 State Grant 000001 WP14 - LSTA State Operation











C_DTL_ENC 1234 2018 0890 5310 011 12 00002033 5304220 61201002 (27.22) SO17000517 FY18-19 State Grant 000001 WP14 - LSTA State Operation










Sum of Encumbrances 191,872.03 2


Ledger Unit ENY Fund ProgramApprop

RefPeriod Date Journal ID Account

Rptg

Structure Sum Amount Project Project Description Activity

Activity

Description

CFDA

Number

C_DTL_EXP 1234 2018 0890 5310 011 4 5304220 61201002 93.04 SO15000515 FY18-19 State Grant 000001 State Operation

C_DTL_EXP 1234 2018 0890 5310 011 6 12/31/2017 0000127447 5100000 61201005 5,036.74 SO15000515 FY18-19 State Grant 000001 State Operation 3C_DTL_EXP 1234 2018 0890 5310 011 6 12/31/2017 0000127447 5100000 61201009 7,192.76 SO15000515 FY18-19 State Grant 000001 State Operation

C_DTL_EXP 1234 2018 0890 5310 011 6 12/31/2017 0000167479 5324100 61201002 (0.02) SO15000515 FY18-19 State Grant 000001 State Operation

C_DTL_EXP 1234 2018 0890 5310 011 6 12/31/2017 0000167479 5342500 61201002 34,671.90 SO15000515 FY18-19 State Grant 000001 State Operation






C_DTL_EXP 1234 2018 0890 5310 011 10 5306100 61201005 3,166,794.68 SO15000515 FY18-19 State Grant 000001 State Operation


C_DTL_EXP 1234 2018 0890 5310 011 11 5/4/2017 0000143315 5150200 61201002 564.78 SO15000515 FY18-19 State Grant 000001 State Operation




C_DTL_EXP 1234 2018 0890 5310 011 998 6/30/2018 0000209870 5342500 61201002 44,213.17 SO15000515 FY18-19 State Grant 000001 State Operation

C_DTL_EXP 1234 2018 0890 5310 011 1 5108200 61201009 1.69 SO14000514 FY18-19 State Grant 000001 State Operation 10.664







C_DTL_EXP 1234 2018 0890 5310 011 6 12/31/2017 0000127447 5100000 61201002 (89,630.24) SO14000514 FY18-19 State Grant 000001 State Operation 10.664





C_DTL_EXP 1234 2018 0890 5310 011 6 5100000 61201002 55,569.26 SO14000514 FY18-19 State Grant 000001 State Operation 10.664






















C_DTL_EXP 1234 2018 0890 5310 011 998 6/30/2018 0000213964 5100000 61201004 18,957.00 SO14000514 FY18-19 State Grant 000001 State Operation 10.664

C_DTL_EXP 1234 2018 0890 5310 011 998 6/30/2018 0000213964 5108200 61201004 6.76 SO14000514 FY18-19 State Grant 000001 State Operation 10.664







Sum of Expenditures 3,253,898.39 1
