report and financial statements - gateshead carers...report and financial statements – year ended...

Gateshead Carers Association | Company No 6133161 | Charity No 1118942

Report and Financial Statements – Year Ended 31 March 2013

GATESHEAD CARERS ASSOCIATION (A company without share capital limited by guarantee)

REPORT AND FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2013



GATESHEAD CARERS ASSOCIATION

REPORT AND FINANCIAL STATEMENTS

YEAR ENDED 31 MARCH 2013

Contents Page

Legal and Administrative Information 1

Report of the Management Committee 2 - 7

Report of the Independent Examiner 8 - 9

Statement of Financial Activities 10

Balance Sheet 11 - 12

Notes Forming Part of the Financial Statements 13 - 18



Legal and Administrative Information

Management Committee : J W Miller

W Llewellyn

E Johnson

A Singh Gill

V Smith

J Gordon

J Higgin

K Newton

C Bray

V Sanderson

D Clelland

S Stuart

Co-opted members A Barraclough

S Lemmon

A Walker

Secretary: S Cowen

Registered Office: 11 Regent Terrace

Gateshead

Tyne and Wear

NE8 1LU

Independent examiner: McCready Page LLP

511 Durham Road

Low Fell

Gateshead

Tyne and Wear

NE9 5EY

Bankers: Unity Trust Bank PLC

Nine Brindley Place

4 Oozels Square

Birmingham

B1 2HB

1



Report of the Management Committee for the period ended

31 March 2013

The management committee presents its report and audited financial statements

for the year ended 31 March 2013.

Reference and Administrative Information

Charity name: Gateshead Carers Association

Charity registration number: 1118942

Company registration number: 6133161

Registered Office and

Operational address 11 Regent Terrace

Gateshead

Tyne & Wear

NE8 1LU

Management Committee – who served during the year

J W Miller E Johnson

W Llewellyn A Singh Gill

V Smith J Gordon

J Higgin K Newton

C Bray S Stuart

V Sanderson

Co-opted members A Barraclough

Independent examiner: McCready Page LLP

511 Durham Road

Gateshead

Tyne & Wear

NE9 5EY

Bankers: Unity Trust Bank plc

Nine Brindley Place

4 Oozel‟s Square

Birmingham

B1 2HB

2



Structure, Governance and Management

Governing Document

The charity operates as a company limited by guarantee. The company was

incorporated on 1 March 2007 and it registered with the Charity Commission on

25 April 2007. The company was established under a Memorandum of

Association which established the objects and powers of the charitable company

and is governed under its Articles of Association.

Recruitment and Appointment of Management Committee

Trustee Induction and Training

Management committee members were recruited in a variety of ways including

advertisements. Members are drawn from the wider membership of the

Association, and elected at the annual general meeting, with additional members

being co-opted because of their position or knowledge. Members serve for a

three-year period and may then be elected for a further three-year period.

Meetings take place approximately once a month. New members receive

appropriate induction briefings and attend relevant courses for Trustees. Skills

and training needs of members are identified through a periodic skills audit.

Risk Management

Risks to the charity have been identified and reviewed on an ongoing basis, and

appropriate action taken. The Association has a Catastrophe / Recovery Plan

This has included ensuring appropriate insurance cover, identifying physical risks

such as uneven surfaces, reviewing fire safety systems and training staff, ensuring

staff have first aid training, and undertaking a general health and safety risk

assessment throughout our premises.

Organisational Structure

Strategic decisions are taken by the Management Committee; with detailed

deliberation sometimes being delegated to the Finance sub committee or

personnel sub committee. Day-to-day management is delegated to the Chief

Officer who leads the staff team and who provides clear written reports to

trustees at every meeting. Members of the management committee take a close

interest in the work of the Association and often visit between formal meetings.

Related Parties

3



On April 1st 2012The Princess Royal Trust for Carers, of which this Association was

a member, merged with Crossroads Care to form a new organisation - The Carers

Trust. The Association is now a member of the Carers Trust.

Objectives and Activities

The charity‟s objects were to relieve the stresses experienced by Carers in the

Borough of Gateshead and surrounding areas in particular by the provision of

information, advice and support services to such persons so as to assist them and

their dependents.

Achievements and Performance

The organisation has continued to make excellent progress towards meeting its‟

priorities as outlined in the Strategic Plan 2011 – 2014. Key priorities identified

included;

Developing the range of services offered to carers

Reach carers earlier in their caring journey

Broaden our carer reach

In 2011 we set ourselves 16 key targets to enable us to meet our priorities. The

table below shows our progress towards achieving these up to the end of the

financial year 2012 /2013.

Progress towards Targets

TARGET STATUS

1 Introduction of MIS Achieved

2 Source funding for and recruit;

Communications Officer

BME Development Worker

Carer Training Officer

IAG Worker

Achieved

Achieved

Achieved

Achieved

3 Outsource IT support Achieved

4 Achieve Charities Commission good governance guidelines Achieved

5 Source funding and recruit Campaigns Worker Ongoing

6 Achieve PQASSO Achieved

7 Develop relationship with Clinical Commissioning Group Ongoing

8 Review skills set of existing trustees

Recruit new trustees to fill gaps

Achieved

Achieved

9 Review current policies and procedures Achieved

4



10 Communications review and re branding Achieved

11 Seek funding for and appoint a Community Groups Co-ordinator Ongoing

12 Source funding for and recruit Development Manager post Achieved

13 Research and locate new premises Ongoing

14 Source funding for and recruit IAG worker (working carers) Achieved

15 Source funding for and recruit senior management post Achieved

16 Develop relationship with Gateshead Crossroads Care Ongoing

In the last 12 months we were particularly pleased to achieve the PQASSO quality

Standard and the Carers Trust Quality Standard for Services to Carers.

Other notable achievements included;

Gaining the Better Health at Work Award (Bronze) which recognises the work we

are doing to increase health awareness amongst staff.

The Chief Officer was runner up in the Voluntary Organisations Network North

East (VONNE) Outstanding Leader of the Year Award.

June Gordon was awarded the North East of England Marsh Award for Carers in

recognition of her work as a Board member and her volunteering work with this

organisation.

Throughout the year we experienced continuing growth in demand from carers

for our support services, particularly the need for one to one support from our

support workers. We noticed that carers were seeking support on increasingly

complex or multiple issues and that there was an increasing demand for support

around benefits. We have monitored the work load of support workers closely

and clearly, as demand continues to grow, it becomes increasingly important to

ensure that we have the resource to meet it. Securing funding for additional

services and posts has become harder as the recession and cuts to Local

Authority budgets begin to bite. This in turn has made it more difficult to obtain

grant funding from charitable trusts as demand on their resources grows.

We remain active members of the Gateshead Carers Partnership, The Gateshead

Learning Disabilities Partnership Board, The Personalisation Partnership Board,

the Gateshead Information Network , Gateshead Clinical Commissioning Group

Strategy and Business Group)) the Patient User Carer Public Involvement Group

and the Carers Drug and Alcohol Network (CDAN), the Gateshead Health and

Social Care Forum. The Chief Officer represents Carers Centres across the NE of

England on the Association of Directors of Adult Social Care Regional Carers

5



Strategy Group. He is also a member of the Gateshead Voluntary Sector Chief

Executives Group.

Public Benefit

The trustees are satisfied that in accordance with the Charities Commission

guidelines they meet the public benefit requirements.

Financial Review

We have generated £422,981 in income during the year. The majority was from

procurement contracts granted by the now abolished PCTs‟. The Big Lottery

Fund provided a full year‟s income following commencement in November 2011.

Costs were £409,971 resulting in a net surplus of £13,010 which has been

retained.

Principle Funding Sources

The main funders of our work during the year were Gateshead Primary Care Trust,

Big Lottery Fund and Gateshead Council.

Reserves Policy

It is the policy of the charity to maintain unrestricted reserves which are the free

reserves of the charity. Budgeted expenditure during 2013/14 is £449,466.

Three months equivalent is £112,400. Current unrestricted reserves amount to

£141,135 which meets the target and provides a buffer.

Plans for Future Periods

We anticipate continued increased demand for services as a result of

demographic changes, the economic recession, Welfare Reforms and the

equalising of carers‟ rights with those of disabled people should the

government‟s draft Care and Support Bill become law.

April 1st 2013 saw the abolition of Primary Care Trusts and the launch of Clinical

Commissioning Groups. Contracts and associated funding previously awarded by

Gateshead Primary Care Trust have been extended for a 12 month period by the

newly established Gateshead Clinical commissioning Group. We need to work to

ensure that the needs of carers are recognised and identified within the

strategies, policies and action plans of both the emerging Gateshead Clinical

Commissioning group and the Local Authority.

Responsibilities of the Management Committee

Company law requires the trustees to prepare financial statements for each

financial period which give a true and fair view of the state of affairs of the charity

6



and of the surplus or deficit of the charity for that period. In preparing those

financial statements the trustees are required to

Select suitable accounting policies and then apply them consistently

Make judgments and estimates that are reasonable and prudent

Prepare the financial statements on a going concern basis unless it is

inappropriate to assume that the charity will continue in business

The trustees are responsible for maintaining proper accounting records which

disclose with reasonable accuracy at any time the financial position of the charity

and enables them to ensure that the financial statements comply with the

Companies Act 2006. The trustees are also responsible for safeguarding the

assets of the charity and hence for taking reasonable steps for the prevention and

detection of fraud and other irregularities.

Approved by the board of trustees and signed on its behalf by:

C Bray 16h September 2013

7



Report of the Independent Examiner to the trustees of Gateshead

Carers Association

I report on the financial statements of Gateshead Carers Association for the year

ended 31 March 2013 which are set out on pages 8 to 16.

Respective responsibility of trustees and independent examiner

The charity‟s trustees are responsible for the preparation of the financial

statements. The charity‟s trustees consider that an audit is not required for this

year under section 144 (2) of the Charities Act 2011(the 2011 Act) and that an

independent examination is needed. The charity‟s gross income exceeded

£250,000 and I am qualifies to undertake the examination by being a qualified

member of the Association of Chartered Certified Accountants. Having satisfied

myself that the charity is not subject to audit under company law and is eligible

for independent examination, it is my responsibility to

Examine the accounts under section 145 of the 2011 Act

Follow the procedures laid down in the general Directions given by the

Charity Commission (under section 145(5)(b) of the 2011 Act) and

State whether particular matters come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given

by the Charity Commission. An examination includes a review of the accounting

records kept by the charity and a comparison of the financial statements

presented with those records. It also includes consideration of any unusual

items or disclosures in the financial statements, and seeking explanations from

you as trustees concerning any such matters. The procedures undertaken do not

provide all the evidence that would be required in an audit, and consequently no

opinion is given as to whether the accounts present a „true and fair‟ view and the

report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives us reasonable cause to believe that in any material respect the

requirements

. to keep accounting records in accordance with section 386 of the

Companies Act 2006; and

. to prepare financial statements which accord with the accounting

records, comply with section 396 of the Companies Act 2006 and

with methods and principles of the Statement of Recommended

8



Practice: Accounting and Reporting by Charities, have not been met;

or

(2) to which, in my opinion, attention should be drawn in order to enable a

proper understanding of the financial statements to be reached.

16thSeptember 2013

R A Page FCCA

511 Durham Road

Low Fell

Gateshead

Tyne & Wear

NE9 5EY

9



Statement of Financial Activities for the period ended

31 March 2013

Note Unrestricted Restricted 2013 2012

Incoming resources £ £ £ £

From generating funds 2,843 - 2,842

Donations 879

Activities for generating

funds

Bank interest 275 - 275 296

Other income 281 - 281 521

Incoming resources from

Charitable activities

Grants (2) - 94,727 94,727 122,191

PCT Procurement contracts 324,855 - 324,855 260,757

Total incoming resources 328,254 94,727 422,981 384,644

Resources expended

Charitable activities 270,447 139,459 409,906 347,514

Governance 65 - 65 1,352

Total resources expended (3) 270,512 139,459 409,971 348,866

Net movement in funds 57,742 (44,732) 13,010 35,778

Transfers - - - -

57,742 (44,732) 13,010 35,778

Total funds brought

forward

83,393 53,942 137,335 101,557

Total funds carried

forward

141,135 9,210 150,345 137,335

10



Balance Sheet as at 31 March 2013

Note 2013 2012

£ £

Fixed Assets (8)

Tangible assets - 65

Currents Assets

Debtors (9) 2,460 15,318

Cash at bank 193,927 165,245

196,387 180,563

Creditors: amounts falling due

within one year

(10)

46,042

43,293

150,345 137,270

Net assets 150,345 137,335

Unrestricted funds 141,135 83,393

Restricted funds 9,210 53,942

Total funds (12) 150,345 137,335

The charitable company is entitled to exemption from audit under Section 477 of

the Companies Act 2006 for the year ended 31 March 2013.

The trustees have not required the charitable company to obtain an audit of its

financial statements for the year ended 31 March 2013 in accordance with

Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that

comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state

of affairs of the charitable company as at the end of each financial year

and of its surplus or deficit for each financial year in accordance with the

requirements of Section 394 and 395 and which otherwise comply with the

11



requirements of the Companies Act 2006 relating to financial statements,

so far as applicable to the charitable company.

Balance Sheet as at 31 March 2013

These financial statements have been prepared in accordance with the special

provisions of Part 15 of the Companies Act 2006 relating to small charitable

companies and with the Financial Reporting Standard for Smaller Entities

(effective April 2008)

The financial statements were approved by the Board of Trustees on 16th

September 2013 and were signed on its behalf by

C Bray 16h September 2013

12



Notes forming part of the Financial Statements for the period

ended 31 March 2013

1. Accounting Policies

Basis of Accounting

The financial statements have been prepared under the historical cost

convention. The financial statements have been prepared in accordance

with Statement of Recommended Practice (SORP) “Accounting and

reporting by Charities”(SORP 2005) issued in March 2005, applicable UK

Accounting Standards and the Companies Act 2006. The principle

accounting policies adapted in the preparation of the financial statements

are set out below.

Donations and Voluntary Income

Donations and voluntary income are accounted for on a receipts basis.

Grants

Grants for immediate expenditure are accounted on a receivable basis.

Grants where related to performance and specific deliverables, are

accounted for as the charity earns the right to consideration by its

performance.

Interest Receivable

Interest is included when received by the charity.

Resources Expended

Resources expended are included in the Statement of Financial Activities

on an accruals basis, inclusive of any VAT which cannot be recovered.

Costs

Charitable expenditure comprises those costs incurred by the charity in the

delivery of its activities and services for its beneficiaries. It includes both

costs that can be allocated directly to such activities and those costs of an

indirect nature necessary to support them.

Governance costs include those costs associated with meeting the

constitutional and statutory requirements of the charity and include audit

fees and casts associated with the strategic management of the charity.

13



All costs are allocated between the expenditure categories of the SoFA on

a basis designed to reflect the use of the resource. Costs relating to a

particular activity are allocated directly and other are apportioned on an

appropriate basis suchas staff time.

Operating Lease

Rentals payable under operating leases are charged to the Statement of

Financial Activities as incurred over the terms of the lease.

Tangible Fixed Assets and Depreciation

Fixed assets for charitable use are capitalised at cost where acquired or

market value as determined by the trustees when donated. The assets are

stated at cost or value less depreciation. Depreciation is calculated to

write off the cost or valuation of the fixed assets less their estimated

residual value over their expected useful lives on the following bases:

Office equipment 20% on cost

Fund Accounting

Funds held by the charity are either:

Unrestricted general funds – these are funds which can be used in

accordance with the charitable objects at the discretion of the

trustees.

Designated funds – these are funds earmarked by the Management

Committee for a particular purpose.

Restricted funds – these are funds that can only be used for

particular restricted purposes within the objects of the charity.

Restrictions arise when specified by the donor or when funds are

raised for particular restricted purposes.

14



2. Grants

2013 2012

£ £

Gateshead Council – Advocacy project - 52,167

Greggs Foundation - 13,890

Community Foundation 2,474 -

Big Lottery Fund 91,253 27,114

Millfield House Foundation - 16,700

Lloyds TSB Foundation - 3,650

Triangle Trust - 4,000

GVOV – Substance Misuse Groups - 470

PRT – dementia training for carers - 1,750

Carer emergency support - 2,450

James Knott Foundation 1,000 -

94,727 122,191

3. Total Resources Expended

Carer

Support

Big Lottery

Fund

Advocacy Govern-

ance

2013 2012

Direct costs £ £ £ £ £ £

Staff costs 245,277 47,697 12,953 - 305,927 233,254

Direct costs 5,599 21,289 691 - 27,579 32,917

IT 1,330 - - - 1,330 27,299

AGM 238 48 13 - 299 343

Support costs

Premises 23,846 7,882 5,862 - 37,590 37,587

Office 15,672 7,645 1,087 - 24,404 9,177

Communications 8,459 2,734 388 - 11,581 5,893

Trustees

expenses

858 171 47 - 1,076 864

Legal and

professional

-

-

-

-

-

1,130

Bank charges 96 19 5 - 120 140

Depreciation - - - 65 65 262

301,375 87,485 21,046 65 409,971 348,866

15



4. Net Incoming Resources for the Year

This is stated after charging

2013 2012

£ £

Independent examiners‟ fee 1,650 1,500

Depreciation 65 262

5. Staff Costs

Staff costs were as follows

2013 2012

£ £

Salaries 281,249 198,159

Social security costs 24,678 27,345

305,927 225,504

No employee received emoluments of more than £60,000.

The charity does not operate any pension scheme for its employees but

does administer contributions to a stakeholder pension scheme. The

charity makes no contributions to this scheme.

6. Trustee Remuneration & Related Party Transactions

No members of the management committee received any remuneration

during the year. Travel costs amounting to £1,076 (£1,130 – 2012) were

reimbursed to five members of the management committee.

No trustee or other person related to the charity had any personal interest

in any contract or transaction entered into by the charity during the year.

7. Taxations

As a charity Gateshead Carers Association is exempt from tax on income

and gains falling within section 505 of the Taxes Act 1988 or s256 of the

Taxation of Chargeable Gains Act 1992 to the extent that these are applied

to its charitable objects. No tax charges have arisen in the Charity.

16



8. Fixed Assets

Office

Equipment

COST £

As at 1 April 2012 and

31 March 2013 1,310

DEPRECIATION

As at 1 April 2012 1,245

Charge for year 65

As at 31 March 2013 1,310

Net Book Value

As at 31 March 2013 -

As at 31 March 2012 65

9. Debtors

2013 2012

£ £

Grants receivable - 13,308

Prepayments 2,460 2,010

2,460 15,318

17



10. Creditors

2013 2012

£ £

Carer Support Fund 6,410 8,700

Grants received in advance

Santander Foundation 9,453 -

The Triangle Trust 9,786 -

Funds held for groups 490 490

Other creditors 19,903 34,103

46,042 43,293

11. Analysis of Net Assets between Funds

Unrestricted Restricted Total

£ £ £

Fixed assets

Current assets 167,938 28,449 196,387

Current liabilities (26,803) (19,239) (46,042)

Net assets at 31 March 2013 141,135 9,210 150,345

12. Movement of Funds

As at 1

April

2012

Incoming

Resources

Outgoing

Resources

Transfers At 31

March

2013

Unrestricted £ £ £ £ £

General 83,393 328,254 270,512 - 141,135

Restricted

Carer support 29,331 3,474 30,928 - 1,877

Big Lottery Fund 3,565 91,253 87,485 - 7,333

Advocacy 21,046 - 21,046 - -

Total funds 137,335 422,981 409,971 - 150,345

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