Remembering Distinctive Collections: Russian and Slavonic

Susanne Cullen and Neil Smyth: COSEELIS June 2012

Summary

Two projects

Re-defining Reference at Nottingham

Remembering Distinctive

Collections at Nottingham

FutureCURL CoFoR (RLUK)

“More and more books are being published and more and more

serials are being published. Demanding students and specialist

academics alike legitimately articulate their needs – their

pressing needs – for up-to-date materials as well as access to

important earlier sources.”

Sir Colin Campbell, University of Nottingham

(1990)

The library is a problem

Re-defining Reference

University Plan2010-15

Excellence in Education’

“accelerate the adoption of digital information resources,

including e-books and e-journals, in order to make

efficient use of library space”

Re-defining Reference• Remote storage• Mobile shelving• Accelerated adoption of digital• Current Digest post-soviet press• Russian bibliographies: Knizhnaia letopis and Letopis

zhurnal nykh statei• Switch to E-only

Re-defining Reference

Re-defining Reference

The Arts and Humanities Collection will continue to grow.

We add around 130m to our Arts and Humanities collection each year.

100m is minimum round number for removal each year.

Digital needs to be part of the solution.

Re-defining Reference 100mbooks

80m 20m

Re-defining Reference

Re-defining Reference

Discussion should be with academic staff and students

Familiar with the traditional libraryDifficult to imagine the library in ten years

The library will change for digital natives during their study

More digital resources for research

Re-defining Reference

International

China

Malaysia

Digital library resources will be available at the overseas

campuses, ensuring that they are sufficiently comprehensive to

support new courses and research programmes

Re-defining Reference

Digital arts collections will become the only way to access materials or replace print collections

Current Digest of the Post Soviet Press, digital arts collections will become the only way to access materials or replace print

collections.

Russian bibliographiesKnizhnaia letopis and Letopis zhurnal nykh statei

Reviewing the archive

Re-defining Reference

Original Target

Proposed New

Target?

__ __

Successes:Current Digest of the Post Soviet Press; Patrologia Latina; Acta Sanctorum; newspaper indexes

Realising the target:Video - 9mMicroform - 40mPamphlets - 4m

150 new shelves:23 in Ordinary Loan and 127 in Oversize

250m

100m

150m

200m

Re-defining Reference

New shelving Books removed from Hallward 45m of microform Videos removed from level 40

20

40

60

80

100

120

110106

45

9

270m

Remembering Distinctive Collections

Reference DJK, DK and DR PG Other areas Birmingham Bradford?0

10

20

30

40

50

60

70

Target Relegated

150m + ?

Remembering Distinctive Collections

To identify unique and distinctive East European collections that are currently in low

use for retention at the King’s Meadow Campus, and for possible future transfer to

other strategic partner institutions.

To identify unique and distinctive East European collections that are currently in low use for retention at the King’s Meadow Campus, and for possible future transfer to other strategic

partner institutions.

Remembering Distinctive Collections

Remembering Distinctive Collections

DK 40m

DR 30m

PG 110m

Remembering Distinctive Collections

National agreement

Consultation versus loan report

Time

Scanning & packing

Remember what?

Disagreement from academics over the title of the project: Remembering Distinctive Collections

What I object against is the ambivalent use of the term "remembering". It seems to me to suggest that these collections

are related to defunct departments and that they have no anchorage in the teaching programmes and research agenda of

the university… At the Department of Russian and Slavonic Studies, we are not going just to remember the books, we will

actually need to use them for teaching and research.

Dictionaries

Polish dictionaries To stay or not to stay?

Polish not a priority for Russian and Slavonic Studies but a taught language at the University, used for research

purposes within other departments and high

student demand.

Reactions from academics

The consultation made academics aware of low usage items which are

important for teaching and research.

- Positive for us as our books are being borrowed!

Subject librarian?

Academic anecdotes

Useful outcome for one academic:

He found a 1964 Soviet guide to the archival locations of ‘private’ papers in central and regional repositories.

Included information about the personal papers of one individual whom he is currently researching.

He taught they were lost but found out that they are in the archive of the Geographical Society in St. Petersburg (Leningrad).

“Real breakthrough for my research! “(Academic staff via email)

Reactions from colleagues

Librarian colleagues questioned why we

relegate books from our unique collection to

Central Store

Store is not equal to withdrawal but even

librarian colleagues are worried

Literature sections to relegatePG801- PG1146 Bulgarian

PG1151- PG1199 Macedonian

PG1201-PG1749 Serbo-Croatian

PG4001-PG5146 Czech

PG5201-PG5546 Slovak

PG5631-PG5689 Sorbian

National Library of Serbia

Library exchange established 1961

The National Library of Serbia is a legal deposit library

Duplicate items chosen by academic staff in return we purchase new books within their preferred subject area

Roughly 5 meters per year

Birmingham: August 2010

“Please find attached a list of books that are withdrawn from Birmingham”

“According to the agreement on acquisition and retention for Russian and East European studies your

library has committed to the retention of material from this category.

Please check the list (former Yugoslavia material only) and let me know which books should be reserved for you. Please reply to me by Tuesday 14 September at

the latest.“

COCOREES

Thank you very much for your email. Please have a look at this website:

http://www.cocorees.ac.uk/links.html (not available now?)

You are supposed to retain Serbo Croatian literature and language.

Scheme is running for the next four years.

Bradford transfer?

Will any material transfer to Nottingham from Bradford?

We are ready to accept the transfer. It is a challenge

We are members of the UK Research Reserve, so we do want to accept titles were there is already a copy at the

British Library and two other Higher Education Institutions.

UKRR

What is relationship between the UKRR and

the CURL CoFoR agreement?

“avoiding inessential deduplication” (2014)

“deduplicate journal holdings” (2013)

Future

COSEELIS AGM June 2011“speaking to RLUK about possibilities to extend”

“Might fit with strategic management of monographs initiative”

COSEELIS Constitution“meeting obligations relating to collaborative projects such as

CoFoR”

Are there similar national agreements in existence or in development ? (ACLAIIR)

RLUK

RLUK

NottinghamSerb-Croat language and literature

National collaborative collection management agreement has been important for Russian and Slavonic Studies collections

Secured space for retention of collections.

Need policy framework from RLUK

Agreement beyond 2014

References and ImagesReferences:

1. The University of Nottingham Strategic Plan 2010-2015.http://www.nottingham.ac.uk/about/documents/universityofnottinghamstrategicplan2010-15.pdf

2. External Evaluation of CURL-CoFoR Collaborative Collection Management Project and Partnership. Report, March 2006.http://www.rluk.ac.uk/files/CoFoR-Eval_FinalReportApril06_000.pdf

3. External Evaluation of CURL-CoFoR Collaborative Collection Management Project and Partnership. Summary, April 2006.http://www.rluk.ac.uk/files/CCM_report_summary.pdf

4. Research Libraries UK. The Power of Knowledge Phase 2: RLUK Strategic Plan 2011-2014. http://www.rluk.ac.uk/files/RLUK%20Strategic%20Plan-%202011%20-%202014_0.pdf

Images

1. Microsoft Clip Art and Sample Art is Used with permission from Microsoft:http://www.microsoft.com/about/legal/en/us/IntellectualProperty/Copyright/Default.aspx

2. University of Nottingham images supplied courtesy of the University of Nottingham © 2012.

Remembering Distinctive Collections: Russian and Slavonic

Susanne Cullen and Neil Smyth: COSEELIS June 2012