relocation
TRANSCRIPT
ChallengeIT division operating costs are at high levels
Relocation Move operations to location were costs are lower
Assets
Resources – Office, Furniture Staffing – Employees, Salaries Technology – Equipment,
Hardware, Software, Applications
Division Analysis
Assessment Comparison Identification Presentation
Time Line
Demographics
450 Employees Offices in 14 States Technology Support Operations
Office Locations
Arizona California Delaware Florida Illinois Indiana Louisiana
Michigan New Jersey New York Ohio Oregon Pennsylvania Texas
FinanceInformationTechnology
Human Resources
Real Estate
Groups
REAL ESTATE TEAM
Brent Kelley – Project Manager Amit Atrey - DBA Kavita Ahuja – Business Analyst Chris Francia - Architect
Calculation
Four sites in each location Price = Average of four (single) Price = Average of four
(combined) Cubicle size 8x8 manager Cubicle size 8x6 non manager Additional 5%
State Individual Combined New York $6,689
$81,312 Arizona $2,639
$29,948 California $2,358 $53,187 Florida $2,096 $20,457 Delaware $1,865
$24,387 Texas $1,803 $23,893 Louisiana $1,704 $22,584 Michigan $1,544 $23,239 New Jersey $1,525
$18,539 Oregon $1,420
$18,820 Illinois $1,284 $17,020 Indiana $1,025
$13,583 Ohio $827 $10,965 Pennsylvania $790 $10,474
Office Furniture
Management Furniture Cost$ 90,000
Non-Management Furniture Cost
$ 321,300
Individual Office Location
Combined Office Location
HUMAN RESOURCE TEAM Paul Roethele – Project Manager William Maw - DBA Abdulkadir Moallin – Business
Analyst Jerry Mudd - Architect
Challenges
Employee relocation Salary commensurate with
location Incentive relocating New employee acquisition Calculate cost savings
Compare Salary/ Position analysis from 14 states
Employee survey Factor potential impact to other
departments Relocation costs
Requirements
Four Top Positions By Location
IT TEAM
Josh Huber – Project Manager Dustin Lutz – Network Architect Joe Baldwin – Business Analyst Clayton Deringer – Database
Admin
Challenges
Research and Develop a comprehensive database that will track all IT assets.
Track location and cost at a granular level for all IT assets.
Solution
IT group developed an excel spreadsheet that analyzed all the states separately.
A summary sheet delivers an overall cost for IT assets at all fourteen locations.
Asset Locations
PrductID ProductName ProductType ProductCategory CostPerUnit
1 DL 580 (HP) Server Server Hardware 7680
2 DL 380 (HP) Server Server Hardware 2149
3 D63012 Dell Laptop Computer Hardware 830
4 19" Widescreen LCD Monitor Hardware 165
5 Docking Station Docking Hardware 196
6 Blackberry Phone Phone Hardware 100
7 i265 by Motorola Phone Hardware 25
8 Cisco 7975 G Phone Hardware 650
9 Cisco 7906 G Phone Hardware 150
10 Cisco CallManager Service Software 12000
11 Cisco Catalyst 3750 Switch Hardware 7500
12 Cisco catalyst 6500 series Switch Hardware 9000
13 Enterprise Server 2003 Service software 10000
14 Ethernet cable Data Transfer Hardware 0.25
15 T1 Lines Data Transfer Hardware 359
16 Fiber Optics OC3 Data Transfer Hardware 5425
17 HP Laserjet P2015dn B\W Printer Hardware 250
18 HP Laserjet 3600n Color Printer Hardware 550
19 HP 4345 MFP Multifunction Printer Hardware 1800
20 Xerox 232 Multifunction Printer Hardware 5700
Location Cost Analysis
State Per Month Per Person
New Jersey $7018.54$360.80
Delaware $7018.54$360.80
New York $7018.54$360.80
Pennsylvania $7018.54$360.80
Florida $6672.04 $385.75 Louisiana $6672.04
$385.75 Texas $6672.04 $385.75 Michigan $6563.71 $382.25 Illinois $6563.71 $382.25 Indiana $6563.71 $382.25 Ohio $6563.71
$382.25 Arizona $6563.71 $382.25 California $6563.71
$382.25 Oregon $6563.71 $382.25
IT Asset Summary $94,036.28/mo
Item Quantity Unit Cost Total CostLife(mo
) LocationsMonthly Rate Paid By All
Locations
DL 580 (HP) Server 35 $7,680 $268,800 36 2 $7,466.67
DL 380 (HP) Server 40 $2,149 $85,960 36 2 $2,387.78
D63012 Dell Laptop 450 $830 $373,500 36 450 $10,375.00
19" Widescreen LCD 450 $165 $74,250 36 450 $2,062.50
Docking Station 450 $196 $88,200 36 450 $2,450.00
Blackberry Phone 140 $100 $14,000 24 140 $9,683.33
i265 by Motorola 72 $25 $1,800 24 14 $3,675.00
Cisco 7975 G 154 $650 $100,100 60 154 $1,668.33
Cisco 7906 G 310 $150 $46,500 60 310 $775.00
Cisco Call Manager Service $12,000 60 450 $200.00
Cisco Catalyst 3750 16 $7,500 $120,000 60 450 $2,000.00
Cisco catalyst 6500 series 2 $9,000 $18,000 60 450 $300.00
Server 2003 150 $10,000$1,500,00
0
Ethernet cable 133000 $0.25 $33,250 36 $33,250.00
T1 Lines 14 $359 14 $5,026.00
Fiber Optics OC3 2 $5,425 2 $10,850.00
HP LaserJet P2015dn B\W 28 $250 $7,000 36 14 $194.44
HP LaserJet 3600n Color 14 $550 $7,700 36 14 $213.89
HP 4345 MFP 7 $1,800 $12,600 36 7 $350.00
Xerox 232 7 $5,700 $39,900 36 7 $1,108.33
FINANCE TEAM
Ryan Mendoza - Project Mgr Yusuf Abdulkarim - DBA Pete Silon – Business Analyst Mark Osei - Architect
Challenges
What data is relevant to finance?
How do we present this data?
How can we assist management in the decision making process?
Solutions
Selected informative data.
Examined what is valuable to management.
Compiled relevant spreadsheets & charts.
Real Estate Cost By State
State
Cost
IT Cost By State
State
Cost
Salary Cost By State
State
Cost
Total Cost By State
(Total Cost = Salary + IT + Real Estate) State
Cost
Example Recommendation
Savings of $2.9 Million over 3 years!
• NJ closed, all employees and equipment moved to LA
Q & A Session