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Regular School Board Meeting

June 22, 2020

Board of Trustees

Frank Alanis - President Robert Garcia Juan J. Ramos, Jr. – Vice President Romero Amador, Jr. Alejandro Alanis - Secretary Olga S. Oviedo Lizett C. Villarreal – Treasurer

Sergio Coronado Superintendent

“Students will be inspired to search, discover, experience, and apply knowledge in a safe creative environment”

NOTICE OF MEETING OF THE BOARD OF TRUSTEES OF THE PROGRESO INDEPENDENT SCHOOL DISTRICT

Notice is hereby given that a REGULAR School Board Meeting of the Board of Trustees of the Progreso I.S.D. will be held on the 22nd of JUNE 2020 at 12:00 P.M. at the Administration Office Conference Room , Progreso, Texas, at which time the following agenda items will be discussed.

A- Call meeting to order A1 Pledge of Allegiance/Texas Flag A2 Prayer A3 Public Audience

Public participation is limited to this, the designated open forum portion of the meeting. In accordance with District Policy BED (Local), the Board may impose reasonable time limits on this portion of the meeting. Persons who wish to participate in this portion of the meeting shall sign up with the presiding officer or designee before the meeting begins and shall indicate the topic about which they wish to speak. No presentation shall exceed five minutes. Delegations of more than five persons shall appoint one person to present their views before the Board.

A4 School Board Minutes May 18, 2020 Special Board Meeting May 26, 2020 Regular Board Meeting May 29, 2020 Special Board Meeting

B- Superintendent’s Report Discussion and possible action on the following:

B1 District Reports

C- Curriculum & Instruction: Discussion and possible action on the following:

C1 Athletic Handbook

D- Support Services/Facilities Discussion and possible action on the following: E- Student Services

Discussion and possible action on the following: E1 American Red Cross Agreement E2 Memorandum of Agreement between Progreso ISD and Regional Day School Program

for the Deaf

F- Finance: Discussion and possible action on the following: F1 Cash Disbursements

F2 Investment Report F3 Tax Collection Report F4 Budget Amendment

F5 Budget Update F6 Property, Casualty and Liability Insurance Coverage Proposals F7 TEA Monitor/Conservator Expense Report, May 2020

G- Governance: Discussion and possible action on the following:

G1 Conservator Monthly Report

H- Executive Session: Closed Meeting under Texas Gov’t Code 551.071; 551.072; 551,074; 551.- 076; 551,082. (a) Resignations and Superintendent’s recommendations for terminations, proposed

terminations, re-assignments and proposed non-renewals of district employees (b) Superintendent’s recommendations and possible interviews for hiring of administrative &

professional personnel - instructional and non-instructional (c) Superintendent’s recommendations for hiring of non-professional personnel -

clerical/technical and auxiliary (d) Discussion with Management Team concerning the roles and responsibilities of

public officers, i.e. Board Members (e) Discussion of Superintendent’s Summative Evaluation (f) Discussion of Superintendent’s Employment Contract

I- Reconvene in Open Meeting to take action on the following items: Discuss and take possible action on the following items: (a) Discussion and possible action on Superintendent’s recommendations concerning

terminations, proposed terminations, re-assignments and proposed non-renewals or suspensions of District employees.

(b) Discussion and possible action on hiring of administrative & professional, instructional and non-instructional personnel

(c) Discussion and possible action on hiring of non-professional Clerical/Technical and Auxiliary personnel

(d) Discussion with Management Team concerning the roles and responsibilities of public officers, i.e. Board Members

(e) Discussion and adoption of Superintendent’s Summative Evaluation (f) Discussion and possible action on Superintendent’s Employment Contract

J- Adjournment

Dated this 19th day of June 2020 – Progreso Independent School District

By: ___________________________________, Superintendent

I, the undersigned authority, hereby certify that the above Notice of Meeting of the Board of Trustees of the above-named school district is a correct copy of the Notice and that I posted the Notice on the bulletin board for public notices in the district’s Central Administrative office located at 600 North Business Farm Rd. 1015, Progreso, Texas, on the 19th day of June 2020 at 12:00 P.M.

Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or

services such as interpreters for persons who are deaf or hearing impaired, readers, large print or Braille, are requested to contact us at (956) 565-3002 one day prior to the meeting so that appropriate arrangements can be made.

Dated this 19th day of June 2020 – Progreso Independent School District By: ___________________________________, Superintendent

A4 School Board Minutes

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MINUTES OF THE SPECIAL BOARD MEETING

HELD ON MAY 18, 2020 SESSION A: The meeting was called to order by Frank Alanis., Board President. A quorum was established as follows: MEMBERS PRESENT: MEMBERS ABSENT: Frank Alanis Juan J. Ramos, Jr. Alejandro Alanis Lizett C. Villarreal Robert Garcia Olga S. Oviedo Romero Amador, Jr. Sergio Coronado, Superintendent Eden Ramirez, School Attorney Hermelinda Romeros, Conservator

A- Call meeting to order at 12:00 P.M. A1 Pledge of Allegiance/Texas Flag A2 Prayer Alejandro Alanis

B- Executive Session: Closed Meeting under Texas Gov’t Code 551.071; 551.072; 551,074; 551.-076; 551,082. Executive session went into closed meeting at 12:02 pm.

(a) Resignations and Superintendent’s recommendations for terminations,

proposed terminations, re-assignments and proposed non-renewals of district employees

(b) Superintendent’s recommendations and possible interviews for hiring of administrative & professional personnel - instructional and non-instructional

(c) Superintendent’s recommendations for hiring of non-professional personnel - clerical/technical and auxiliary


(e) Discussion and action regarding proposed settlement agreement with the Commissioner of Education and the Texas Education Agency regarding pending investigations and litigation, including Cause Nos. D-1-GN-16-000005, 03-16-00254-CV, D-1-GN-15-000834, and03-19-00277-CV.

C- Reconvene in Open Meeting to take action on the following items at 12:29 pm.

Discuss and take possible action on the following items: (a) Discussion and possible action on Superintendent’s recommendations

concerning terminations, proposed terminations, re-assignments and proposed non-renewals or suspensions of District employees. Motion made by Frank Alanis to accepts the resignation and retirement as presented by Mr. Coronado. Second by Robert Garcia VOTING FOR: Frank Alanis, Alejandro Alanis, Robert Garcia, and Romero Amador, Jr. VOTING AGAINST: None MOTION PASSES

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(e) Discussion and action regarding proposed settlement agreement with the Commissioner of Education and the Texas Education Agency regarding pending investigations and litigation, including Cause Nos. D-1-GN-16-000005, 03-16-00254-CV, D-1-GN-15-000834, and 03-19-00277-CV. Mr. Eden Ramirez presented the general release and settlement agreement between the Texas Education Agency and Progreso ISD regarding pending matters between both entities in relates to district take over. TEA has agreed to stop all litigations between the district and the agency, imposes no sanctions and will not appoint a board of managers. Mr. Ramirez recommended to approve the general release and settlement agreement as presented under executive session. Motion made by Frank Alanis to approve the settlement agreement between TEA and Progreso ISD as discussed in executive session and recommended by legal counsel. Second by Robert Garcia VOTING FOR: Frank Alanis, Alejandro Alanis, Robert Garcia, and Romero Amador, Jr. VOTING AGAINST: None MOTION PASSES

D- Adjournment Motion made by Frank Alanis to adjourn meeting Second by Alejandro Alanis VOTING FOR: Frank Alanis, Alejandro Alanis, Robert Garcia, and Romero Amador, Jr. VOTING AGAINST: None MOTION PASSES

Meeting was adjourned by Board President: Frank Alanis at 12:31 P.M. 05-18-2020. _________________________________ ___________________________________ Board President, Frank Alanis Board Secretary, Alejandro Alanis

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MINUTES OF THE REGULAR BOARD MEETING

HELD ON MAY 26, 2020

SESSION A: The meeting was called to order by Frank Alanis, Board President. A quorum was established as follows: MEMBERS PRESENT: MEMBERS ABSENT: Frank Alanis Romero Amador, Jr. Juan J. Ramos, Jr. Alejandro Alanis Lizett C. Villarreal Robert Garcia Olga S. Oviedo Sergio Coronado, Superintendent Eden Ramirez, School Attorney Hermelinda Romeros, Conservator A Call meeting to order at 12:00 P.M. A1 Pledge of Allegiance/Texas Flag A2 Prayer Ms. Olga S. Oviedo A3 Public Audience None A4 School Board Minutes

March 27, 2020 Special Board Meeting April 27, 2020 Regular Board Meeting May 11, 2020 Special Board Meeting Motion made by Alejandro Alanis to approve School Board Minutes- March 27, 2020 Special Board Meeting, April 27, 2020 Regular Board Meeting and May 11, 2020 Special Board Meeting Second by Juan J. Ramos, Jr. VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES

B Superintendent’s Report B1 District Reports

Mr. Sergio Coronado informed the board of trustees teachers will be out for the summer break at the end of the week. Principals have been at their campuses checking out teachers and staff. The lunch program is still going on; the district is giving out breakfast and lunch for the students. There is a new football coach, Mr. Meza; and the Business Office has started working on the budget for next school year.

B2 Graduation Dates Ms. Maribel Rodriguez informed the board Administration has decided to have graduation

on June 4th at 8:00 pm at the football stadium. The top 10 graduates will arrive at 6:30 p.m. and at 7:00 p.m. the rest by alphabetical order. The district will be following TEA guidelines and health measures. Each graduate will be able to take 4 guests and they will be seated 6ft apart on every side. Every person will have to wear a mask, go through temperature screening and fill out a questionnaire. Graduates will be seated with a social distancing. At

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the end of the ceremony, guests will be dismissed first and will be ask to wait for the graduates in their vehicles. PISD will be the first district having a graduation ceremony.

B3 Modified Summer Schedule Mr. Sergio Coronado recommended continue working the same 20 hours a week we are working right now until the end of summer. Since most of our employees are parents and students will be home, employees need time to take care of their children. Motion made by Juan J. Ramos, Jr. to approve the modified summer schedule to 20 hours a week as recommended by Mr. Coronado.

Second by Alejandro Alanis VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES C Curriculum & Instruction C1 Proposal for Summer School June 1, 2020 - June 25, 2020 Ms. Maribel Rodriguez informed the boards of trustees since guidelines from CBC are very

strict, Administration has decided to keep instruction virtual as it is for the 2019-2020 summer school program. Pre-K and Kinder program parents will help and continue with virtual program. The district will do backpacks with instructional packets and will provided all resources. There will be work to do at home and online. Ms. Rodriguez recommended approval to stay virtual for the June 1, 2020 - June 25, 2020 Summer School Program. Motion made by Juan J. Ramos, Jr. to approve the Proposal for Summer School June 1, 2020 - June 25, 2020 as recommended by Ms. Rodriguez. Second by Robert Garcia VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES D Support Services/Facilities No items. E Student Services E1 Memorandum of Understanding Regarding the Hidalgo County Juvenile Justice

Alternative Education Program 2020-2021 Ms. Maribel Rodriguez requested the board of trustees approval to renew the Memorandum of Understanding Regarding the Hidalgo County Juvenile Justice Alternative Education Program 2020-2021.

The major goals for the JJAEP are: (1) to provide a continuum of educational services to students; (2) to establish consistency, predictability, and appropriateness of student placement following expulsions from regular schools or alternative education programs; (3)to return students to a regular school setting when appropriate; (4) to impress upon youth that there are progressive sanctions for misconduct in the public school setting; and (S)to provide educational options for the juvenile courts. There is no cost to the district. Motion made by Juan J. Ramos, Jr. to approve the Memorandum of Understanding Regarding the Hidalgo County Juvenile Justice Alternative Education Program 2020-2021as presented by Ms. Rodriguez. Second by Robert Garcia VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES E2 Student Athletic Insurance Proposal 2020 -2021

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Mr. Margarito Jimenez informed the board of trustees the athletic insurance will be covering all the athletes, cheerleader and band student while participating at school sponsored events. This insurance protection is used as a supplemental when the student has its own personal insurance, otherwise, it becomes the primary care. Mr. Jimenez recommended to renew Catlin Insurance Company Inc for the 2020-2021 school year. The total amount for the insurance is $42,062.00. Motion made by Juan J. Ramos, Jr. to approve Catlin Insurance Company Inc as the 2020 -2021 student athletic insurance as presented by Mr. Jimenez. Second by Olga S. Oviedo VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES E3 Approval of Ambulance Services Contract Renewal

Mr. Margarito Jimenez recommended the board of trustees Absolute Ambulance Service to provide the service for the 2020-2021 football season for their excellent service and great past experience with our district. The total amount expected to be paid for the ambulance service is $5,500. Mr. Jimenez recommended to have 1 ambulance per football game for the entire football season.

Motion made by Alejandro Alanis to approve the Ambulance Services Contract Renewal as recommended by Mr. Jimenez.

Second by Robert Garcia VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES F Finance F1 Cash Disbursements Mr. Juan Hernandez reviewed the monthly cash disbursements. The total disbursements for

the month of April were $262,224.92 Motion made by Juan J. Ramos, Jr. to approve Cash Disbursements as presented by Mr.

Hernandez. Second by Alejandro Alanis

VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES F2 Investment Report Mr. Juan Hernandez reviewed the monthly investment report for April 2020. Mr. Hernandez

informed the board of trustees that as of April there was a total ending balance of $2,609,323.44 in the investment accounts.

Motion made by Juan J. Ramos, Jr. to approve the Investment Report as reviewed by Mr. Hernandez.

Second by Alejandro Alanis VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES F3 Tax Collection Report Mr. Juan Hernandez informed the board of trustees of April tax collections. $69,385.09 is

the current tax collected to date. Currently there are $ 439,800.92 taxes outstanding. Motion made by Alejandro Alanis. to approve the Tax Collection Report as presented by Mr.

Hernandez. Second by Juan J. Ramos, Jr.

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VOTING AGAINST: None MOTION PASSES F4 Budget Amendment Mr. Juan Hernandez presented the Budget Amendment #3 to the board of trustees. Mr.

Hernandez requested an increase on expenditures for $217,000 for the E-Rate project, current expenditures and the estimated payroll for the next four months Motion made by Juan J. Ramos, Jr. to approve the Budget Amendment and increase expenditures to $217,000 as presented by Mr. Hernandez. Second by Robert Garcia VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo

VOTING AGAINST: None MOTION PASSES F5 Budget Update Mr. Juan Hernandez informed the board of trustees of the current budget status. The

encumbrances are $ 1,580,459.03 and the annual budget is $ 18,116,945.76 with expenditures to date of $ 11,671,399.45 for the month of April. There was no action taken at this time.

F6 Property, Casualty and Liability Insurance Coverage Renewal 2020-2021 Mr. Hernandez presented a quote from TASB Risk Management Fund in the amount of $339,214 for Property, Automotive, Casualty, and Liability coverage for the 2020-2021school year. TASB Risk Management Fund is the District’s current insurance carrier for this coverage. The quote indicates an increase in contribution cost of $52,509 due to TASB’s increase in reinsurance cost. The District’s total insured value will remain the same. The breakdown of the cost(s) of coverage is as follows.

Mr. Frank Alanis questioned the reason on the big increase and if the district had gone out

for bids. Mr. Hernandez informed the district has been renewing TASB for several years already and every year there has been an increase on the total cost but the board can table the item if they wish and the district can request bids. There will be a special meeting on Friday to approve the district to go out and advertise for bids. Motion made by Alejandro Alanis to decline the renewal with TASB for the Property, Casualty and Liability Insurance Coverage.


VOTING AGAINST: None MOTION PASSES F7 TEA Monitor/Conservator Expense Report, April 2020

Mr. Juan Hernandez presented the TEA Monitor/Conservator Expense Report, April 2020 as a request by the board of trustees. The amount being paid to conservator Ms. Hermelinda Romeros is $807.50 for the month of April.

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Motion made by Juan J. Ramos, Jr. to approve TEA Monitor/Conservator Expense Report April 2020 as presented by Mr. Hernandez.


VOTING AGAINST: None MOTION PASSES G Governance G1 Conservator Monthly Report

Ms. Linda Romeros presented her Conservator Report for the month of April. The district staff continues to prepare instructional packets for students to continue their studies while at home. Staff is brought in weekly to prepare the instructional packets and teachers call students and parents to assist with the assignments or with online instructions for those students that have internet. Teachers are trying to make contact with all students but have not had a 100 % success. The Child Nutrition Program staff continues to provide breakfast & lunch for all campuses. In order to minimize staff exposure to COVID 19, the Food Service staff is presently handing out meals only once a week and providing the meal supplies for the whole week. Staff continues to work from home and comes in to the administration building to run payroll and accounts payable. Business office staff is working on revenue projections and next year’s budget. Special Ed teachers continue to assist with in home instruction and monitor the student's progress. Physical therapy is not taking place due to COVID 19 pandemic. The district must ensure that, to the extent possible, each student with a disability can be provided the special education and related services identified in the student's individualized education program (IEP). Not all students have been contacted. Strategic plan is on hold until staff returns to the district. Everything looks on tract expect for the board hours. Board members are still pending training on SB1566 and team of eight.

H Executive Session: Closed Meeting: Texas Gov’t Code 551.071; 551.072; 551,074; 551,082. Executive session went into closed meeting at NO DISCUSSION.

(a) Resignations and Superintendent’s recommendations for terminations,

proposed terminations, re-assignments and proposed non-renewals of District employees

(b) Superintendent’s recommendations and possible interviews for hiring of administrative & professional personnel - instructional and non-instructional

(c) Superintendent’s recommendations for hiring of non-professional personnel - clerical/technical and auxiliary


I Reconvene in Open Meeting to take action on the following items at NO DISCUSSION.

(a) Discussion and possible action on Superintendent’s recommendations concerning terminations, proposed terminations, re-assignments and proposed non-renewals or suspensions of District employees.




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J Adjournment Motion made by Juan J. Ramos, Jr. to adjourn meeting Second by Robert Garcia


VOTING AGAINST: None MOTION PASSES Meeting was adjourned by Board President Frank Alanis at 12:33 P.M. 5-26-2020. _________________________________ ________________________________ Board President, Frank Alanis Board Secretary, Alejandro Alanis

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MINUTES OF THE SPECIAL BOARD MEETING

HELD ON MAY 29, 2020 SESSION A: The meeting was called to order by Frank Alanis., Board President. A quorum was established as follows: MEMBERS PRESENT: MEMBERS ABSENT: Frank Alanis Romero Amador, Jr. Juan J. Ramos, Jr. Alejandro Alanis Lizett C. Villarreal Robert Garcia Olga S. Oviedo Sergio Coronado, Superintendent Eden Ramirez, School Attorney Hermelinda Romeros, Conservator

A- Call meeting to order at 3:06 P.M. B- Finance B1 Approval for District to request Bids on Property, Casualty and Liability Insurance

Coverage for 2020-2021 Motion made by Juan J. Ramos, Jr. to approve the district to request bids on property, casualty, liability and auto insurance coverage for the 2020-2021school year. Second by Lizett C. Villarreal VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo


Mr. Coronado informed the board an ad will be posted on The Monitor and the deadline to submit bids is on June 15th.

C- Adjournment

Motion made by Juan J. Ramos, Jr. to adjourn meeting Second by Olga S. Oviedo VOTING FOR: Frank Alanis, Juan J. Ramos, Jr., Alejandro Alanis, Lizett C. Villarreal, Robert Garcia, and Olga S. Oviedo


Meeting was adjourned by Board President: Frank Alanis at 3:08 P.M. 05-29-2020. _________________________________ ___________________________________ Board President, Frank Alanis Board Secretary, Alejandro Alanis

B1 District Reports

Presentation

C1 Athletic Handbook

SUBJECT: Athletic Handbook

PRESENTER: Margarito Jimenez, Jr.

BACKGROUND INFORMATION

The athletic handbook will provide a set of guidelines for the high school and junior high coaches to follow.

ADMINISTRATIVE CONSIDERATIONS

I would like for the board to approve this item for the 2020-2021 school year.

FUNDING SOURCE AND AMOUNT

The Athletic Department will fund the making of hard copies for all the coaching staff. I estimate for the cost to be around $10.

RECOMMENDATION:

My recommendation is for this item to be approved.

CONTACT PERSON (S)

Margarito Jimenez, Jr. 956-532-4773

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Progreso Independent School District Department of Athletics

Athletic Handbook

2020-2021

Superintendent Mr. Sergio Coronado

Progreso High School Principal Diana Aguilar

Progreso Early College Director Leticia Aguilar

Director of Athletics Margarito Jimenez

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Mission and Belief Statement…………………………………………………….….…………….4

Coach’s/Principal’s Checklist…………………………………………………….……………….5

Sportsmanship Goals…………………………………………………………….………………...6

Process for Determining UIL Academic Eligibility……………………………….………………7

Previous Athletic Participation Forms Procedures.……………….…………….…………………8

Physicals…………………………………………………………………….………………….....9

Plan of Action for Violation of UIL Rules….……………………………………..….…………..10

Assignment and Payment of Officials….……………………………………..………………….11

Supervision at Athletic Events………………………………….………………………………..11

Game Administration Responsibility...…………………………………………………………..11

Coach Requirements and Trainings………………………………………………………………18

CPR, AED & First Aid…………………………………………………...………………………19

Reporting of Critical Incidents……..……………………………………………….……………21

Visiting Team Instructions……………………………………………………………………….22

Game Scheduling and Sites………………………………………………………………………23

Game Cancellation and/or Schedule Changes……………………………………………………23

Game Scores Reporting and Team Information………………………………………………….24

Coaches Responsibilities…………………………………………………………………………25

Media…………………………………………………………………………………………….27

Social Media……………………………………………………………………………………...27

Dress Code……………………………………………………………………………………….28

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Transportation Procedures……………………………………………………………………….29

Policy for Out-of-Valley Competition……………………………………………………………30

Over Night Trips…………………………………………………………………………………31

Athletic Banquet Procedures……………………………………………………………………..31

Athletic Meal Policy……………………………………………………………………………...37

Expectations of Middle School Coaches…………………………………………………………38

Basketball…………………………………………………………………………...……38

Cross Country…………………………………………………………………………….41

Football…………………………………………………………………………………..43

Track……………………………………………………………………………………..45

Soccer…………………………………………………………………………………….48

Volleyball………………………………………………………………………………...51

Lettering Procedure………………………………………………………………………...…….58

Minimum Competition Standards for High School Athletics…………………………………….59

Food for Thought…………………………………………………………………………………60

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Our primary purpose of improving lives through a quality education is driven by an unrelenting determination to graduate all of our students and prepare them for success in higher education. Our ideology is reflected in our fundamental beliefs, commitments and core values that guide us in our daily practices.

Our Mission Statement – To graduate all of our students and prepare them for success in higher education

Our Core Beliefs and Commitments – In Progreso I.S.D. we believe:

• Every student can learn and achieve at high levels. • We will make all decisions based on attaining student achievement at or above grade

level. • We are responsible for the education and safety of every student. • We will ensure that all decisions, actions and resource allocations are made in the best

interest of the students. • We will ensure a safe learning and working environment for all students and employees. • We are responsible for the efficient and effective operation of the school system. We will

ensure fiscal responsibility to the taxpayers of the District. • Everyone should be treated with respect. • We will ensure a high level of professionalism, customer service and respect for

everyone. We will lead by example. • People support what they create. • We will maintain the collaborative process for decision-making.

Our Core Values In order to achieve our goals and attain our commitments we expect to following values to guide the behavior of all employees:

Student Centered High Expectations Commitment Respect Teamwork

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COACH’S/PRINCIPAL’S CHECKLIST

1. All coaches must have a signed professional acknowledgment form on file in the school office.

2. It is required that a game administrator be designated for all athletic team contests. 3. All coaches must complete the online RP (Rules Compliance Program) yearly, as

prescribed by the U.I.L. 4. A grade check procedure for all sports must be implemented on every campus. Coaches,

sponsors, and other faculty members must be aware of their responsibilities. 5. The UIL mandates that each campus develops and have on file, available to all coaches, a

campus plan of action for immediate in-house handling of alleged UIL, TEA, and PISD rules, regulations, and policies.

6. It is the school’s responsibility to make sure that all students attending their school meet all the UIL and Progreso ISD rules governing eligibility. It is the responsibility of each school to keep on file the required annual forms for each student who participates in any practice, scrimmage, or game (i.e. medial form, parent permit, and acknowledgement form, parent and student steroid notification form, eligibility permit, transfer papers, foreign exchange forms, athletic eligibility form for average students (504 students), weekly game report forms, and injury forms (football only)).

7. All coaches must be full-time employees of the school district and must sign a professional affidavit before the season begins. They also must have a degree from an accredited college or university and a Texas Teaching Certificate.

8. Head coaches in all sports need to distribute to all varsity athletes written criteria for determining athletic lettering procedures.

9. All coaches must have a current CPR, AED, First-Aid certification and Concussion Management certification on file with their campus administrator and/or athletic coordinator.

10. All first year coaches must complete the online New Coaches Certification Course at their own expense.

ALL REQUIRED PAPERWORK AND CERTIFICATIONS MUST BE COMPLETED AND TURNED IN BEFORE COACHES MAY BEGIN STUDENT INSTRUCTION.

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SPORTSMANSHIP GOAL Responsible behavior where youngsters play hard, play safe and accept the results of interscholastic competition is Progreso I.S.D. sportsmanship goal. Keep athletics in perspective.

Given the adverse influence that higher levels of athletic competition have on our communities as well as our student athletes, it is important that we establish an acceptable standard for sportsmanlike behavior and admonish behavior that is unacceptable.

As a coach, we ask that you:

• Exemplify the highest degree of moral character, behavior, and leadership – adhering to strong ethical characters

• Respect the integrity and personality of the athlete • Teach the rules of the game – both the letter and spirit of the rule. • Set a good example for players and spectators. • Respect the integrity and judgment of game officials. • Teach and reward sportsmanship. • Do not promote any performance enhancing compounds.

Meet with the booster club, and parents:

• Explain game rules • Set standards of acceptable behavior. • Let parents know that their actions can and will affect the team. • Be aware that admission to an event is a privilege, and with that privilege comes the

responsibility to conduct oneself in an appropriate manner.

As a student-athlete we ask that you:

• Accept and understand both the seriousness of your responsibilities and the privilege of representing the school and community.

• Learn the rules of the game. • Treat opponents the way you would like to be treated. • Respect the integrity and judgment of game officials. • Do not consume any performance enhancing compound.

Keys to good sportsmanship are simple:

• Know the rules of the game. • Recognize good plays in both teams • Respect your opponents and their spectators. • Realize that individual and team errors lose more games than bad calls. • Practice the Golden Rule.

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Process to Determine Academic Eligibility

Coaches should check the following criteria to determine academic eligibility for students participating in UIL athletic events. (Ineligible students may practice but may not compete in the team).

I. FALL ELIGIBILITY

*Students going into grades 7, 8, or 9 must have been promoted to (Not placed in) that grade.

*Students going into grades 10, 11, or 12 have two ways they may be eligible for the fall semester:

1. Receive five credits from the previous year. (When a student receives credits from the previous year, the number of credits from other high school years is not a factor).

2. Have accumulated at least 10 credits at the beginning of the third year and 15 credits at the beginning of the fourth year in high school.

Students who either complete summer school courses or correspondence courses prior to their fall semester may apply credits towards fall eligibility.

*Students may become eligible for UIL competition at the end of the seventh week of school if, at the end of the first six weeks they are passing all courses with an average of seventy or above.

II. RETAINING ELIGIBILITY

Grade check procedures for schools on a six week grading period:

*Check grades at the end of the sixth week of school. If a student fails a class on the sixth-week grade check, then he/she will become ineligible on the Friday of the seventh week.

*An ineligible student may practice or rehearse, however this student’s grades will be checked again at the end of the third week of the grading period. If he/she is passing all classes, he/she will regain eligibility on the Friday of the fourth week. If the student is still failing at the end of the third week, grades will be checked at the end of the sixth week to see if he/she will regain eligibility.

The student regains eligibility after the seventh calendar day waiting period has ended following a grading period when the principal and teachers determine that he or she has earned a passing grade (70 or above) in all classes.

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Previous Athletic Participation Form Procedures

1. The head coach should assist the parents or guardian in filling out the PAPF and questionnaire.

2. The head coach or school liaison will make a home visit and document their visit with principal and athletic coordinator on athlete’s who will compete on varsity level within first year of transferring to new school. (Visit should be made to incoming freshman who did not come from 100% feeder middle school).

3. The PAPF should be reviewed by the athletic coordinator and UIL Compliance Officer to make sure all information has been completed and there are no further explanations needed.

4. The PAPF should be sent to the DEC chairman for consideration and approval.

5. When PAPF’s have been finalized the DEC chairman will keep the original and send a copy to the Athletic Director to be kept on file in the Athletic Office. Copies should also be sent to the Principal and Athletic Coordinator of school involved.

Who should complete a PAPF?

All new students in grades 9-12 who have ever practiced or participated in any UIL athletic activity in grade 8-12 at another school MUST have this form completed by the previous school (last school of participation) and be approved by the District Executive Committee before they are eligible to participate at the varsity level at the new school. The only exceptions will be incoming freshmen that have lived in the high school attendance zone and attended the entire eighth grade year at DTMS.

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PHYSICALS

High School

The Progreso ISD physical insert and yearly Athletic Department Information packet has been developed for high school athletics. A cooperative effort must be made by the coordinator, athletic trainer, and the coach of each particular sport to have the entire insert completed by the athlete, parent or guardian. It is very important that this yearly insert be signed by the parent or guardian, thereby alleviating problems concerning insurance and doctor referral procedures that may arise

It is the responsibility of the Athletic Director through the coordinator and athletic trainer that all athletes on initial enrollment at the school have a physical and parent or guardian approval permit on file. In addition, each third-year participant (junior athlete) is required to obtain a physical. Each subsequent year of participation requires a medical history questionnaire update.

Athletic physicals, parent or guardian approval permits, and all medical files will be housed in the athletic training room under direct supervision of the athletic trainer. Issuance of athletic equipment is not to be allowed unless clearance has been given by the athletic trainer that the athlete has an up-to-date physical, parent or guardian approval permit and all other forms required.

Middle School

The following athletes will need to be given a yearly physical: • All 8th graders that plan on participating in athletics at the high school level • Those 7th graders who are initially participating in athletics or who have transferred from

another school district and • 7th grade athletes that have responded with a yes answer on the yearly athletic medical

history insert.

Coaches and administrators do not make doctor referrals or commitments of payment or medical statements.

The athletic trainer will be the sole source (under the direction of the team physician) regarding decisions involving medical treatment of athletes and their practice/playing time.

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RECOMMENDED PLAN OF ACTION

The following information represents Progreso ISD Athletic Department’s recommendation for penalty assessments.

UIL/TEA VIOLATIONS

In UIL/TEA activities where the violation could result in a probable public reprimand and/or suspension of a player, sponsor, or coach or where the school could receive a public reprimand or suspension, it is recommended that the campus administrator take immediate action. Once the seriousness of the matter is determined and evidence indicates wrongdoing, the administrator should relieve all involved parties of their coaching duties until the matter can be referred to the District Executive Committee.

Examples of Violations:

• Coach, player, or fan abusing official • School or coach knowingly playing an ineligible player • Any situation where a coach, sponsor, player, or school represent knowingly

violates UIL rules.

STATE, DISTRICT, OR DEPARTMENT POLICY VIOLATION

In activities where the violation does not concern UIL/TEA but does concern state, district, or department policies and is serious enough to involve job termination or litigation involving the school, coach, or sponsor, it is recommended that immediate action be taken to relieve all involved parties of their coaching duties until guilt or innocence is determined. Relieving a person from their prescribed job duties is not intended to establish guilt or innocence before due process is afforded.

Examples of violations:

• Hitting a player • Inappropriate conduct between player and coach • Failure to supervise a team properly (destroying property, placing people in

jeopardy or resulting in injury)

GUIDELINES FOR ASSESSING PENALTIES

• SUSPENSION for intentional violation of UIL/TEA rules and regulations or state, district, or departmental policies

• PUBLIC REPRIMAND and POSSIBLE SUSPENSION for negligent violation of UIL/TEA rules.

GUIDELINES FOR ASSESSING ALL UIL/TEA PENALTIES ARE LISTED IN SECTION 700 OF THE CONSTITUTION & CONTEST RULES

• It is the responsibility of any school official within the school district who has information and/or evidence of a possible violation to report this information to the Campus Principal, Athletic Office, or UIL Executive Committee Chairman immediately.

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OFFICIALS Officials will be provided by the Progreso ISD Athletic Office for all scheduled football, volleyball, basketball, softball, baseball, and soccer games in cooperation with the assigner.

Game officials assigned should not be changed unless cleared through the Athletic Office.

HIGH SCHOOL officials will be paid directly through your Athletic Office. Turn in a completed PAYMENT FORM FOR OFFICIALS to the athletic office by next school day following the contest. A W9 and conflict of interest forms are to be signed by the official and attached to the official form. (The W9 form is only done one time). All coaches will keep a copy of paperwork to ensure proper payment.

SUPERVISION AT ATHLETIC EVENTS There must be adequate supervision for athletic events. After games are completed, the home school should provide supervision to visiting teams during their departure from the school campus. Visiting teams should be treated as guest in your school. Courtesy, respect, and supervision should prevail at all times.

The principal is in charge of any activity held at his/her campus. It is the responsibility of the Principal to have administrative personnel present at all functions held at the school. The authority for athletic contests is the responsibility of the coaching staff under supervision of the Principals.

Security for on-campus activities will be the responsibility of the Principal. Each school will provide security for all varsity and sub-varsity contests. It is strongly recommended that security be provided for all athletic events.

GAME ADMINISTRATION RESPONSIBILITY Schedules

Athletic schedules will not be considered official until approved by the superintendent of the member school district.

Adult Supervision

A coach or adult supervisor must always accompany students. A student shall not represent his or her school at any time in connection with interscholastic competition unless accompanied by a coach or another appointed member of the school faculty.

Warning about the Inherent Dangers of Athletic Participation

Student athletes and parents should be aware that any athletic participation will always have inherent dangers. Although rare, death or catastrophic injury can result from participation in sports, and care should be taken by all concerned to minimize such dangers through the use of appropriate equipment, proper training methods and common sense.

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The UIL encourages student athletes in all sports, and their parents, to discuss risks and risk minimization with coaches and school administrators.

Games Administration and Protection of Players

School officials should exert every effort to reduce athletic injuries. Football is one of the most hazardous sports, and every care should be exercised for the protection and safety of players. The following suggestions are offered for consideration:

1. Have a written permit from the parents to secure emergency medical services in case of injury.

2. See to it that players are properly equipped with adequate protection such as shoulder, hip, kidney and knee pads; helmets; etc.

3. Give immediate attention to all injuries, even seemingly unimportant scratches and bruises. Be prepared for hot weather practice.

4. Have all players covered by an athletic insurance policy, and arrange for a physician to be present at every game.

5. Secure TASO or UIL officials who will enforce the rules designed to protect the players. Be courteous to officials, and see that they are given adequate protection.

6. See it to that the playing field is well sodded and in the best possible condition. The playing field should have a restraining fence around it to restrain the crown and keep them from moving onto the field.

7. Do not use unslaked lime. The use of unslaked lime for marking football fields is dangerous.

8. The home team should provide four deputized persons or officers to be placed in each corner of the football field for the purpose of stopping improper conduct of fans and to provide an escort for game officials.

Game Administrator Procedures

In all UIL varsity athletic team contests, a game administrator shall be appointed by the home school. That person must be a coach (other than the game coach), teacher, or administrator. It is recommended that a game administrator be designated by the home school for all non-varsity athletic contests. The responsibilities of the game administrator are as follows:

1. Meet with the officials prior to game time (preferably on the playing field or court); If officials are not notified by the designee ten minutes prior to beginning of a game, the referee shall ask the home head coach if there is a designee and if so, who that person is.

2. See that officials are directed to their dressing room. 3. If there is no designated administrator, the officials shall inform the UIL in writing the

next working day. 4. Inform the officials where the game administrator will be seated. 5. Assist the officials if they need to discourage unsportsmanlike conduct of a fan, player, or

coach (such as removal from stadium or gym). 6. Check with the officials after the game to see if there is any misconduct that needs to be

reported.

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7. Offer to provide an escort for the officials to their cars. 8. Report incidents to the appropriate school administrator (home team or visitor). 9. Report severe verbal abuse or physical contact of the official and any ejections of coaches

and fans to the UIL office in writing within the next three working days. 10. The home school is responsible for security. In playoff games/matches, both schools are

responsible. 11. In playoff games/matches both schools shall have a game administrator.

Crowd Management and Game Security

In our complex and open society there are numerous problems which hinder the public school administrator. Crowd management and game security are two problems which have haunted even the most conscientious administration. This area goes beyond the spectator who is intoxicated in the stands or those who insist on running onto the field at the end of the game. Schools in some states have been forced to abandon night games, while others in some states must seek a neutral site with little or no publicity surrounding the event to prevent added disturbances. Fortunately, this has not been a great problem for athletics in Texas. However, disturbances can occur at even the smallest of schools during a game which has no bearing on the district championship.

Each school system should develop a master plan for management of crowds.

Administrative duties for controlling crowds involve a well thought out plan of action. Actions prescribed should be endorsed by the school board as policy for the district, prior to each school year. Plans may then be viewed for comparison with other school systems. Naturally, each system will include variations to fit their own unique situation. The UIL views this as a positive way to defend against possible trouble at athletic events. School personal are more apt to act with confidence, knowing where they stand when written policy is in place. Schools that have operated without a crowd management and/or game security policy may see this as an opportunity to add consistency while upgrading their procedures, not to mention serving as a guide for legal implications. It is better to operate somewhat anonymously and behind the scenes so that fans may enjoy their favorite events than to spend little time in planning and be faced with an unchecked security problem.

Administrative Responsibility. The school district superintendent and/or their designee is responsible for enacting and enforcing a crowd management policy for contests sponsored by his/her district. Likewise, all phases of interscholastic competition are under the careful supervision of the superintendent.

Guidelines. (These basic guidelines may be supplemented by local schools.)

1. A crowd control policy for season athletic contests shall be endorsed by the school board and should be kept on file with the district executive chairman and in possession of those in the individual school directly responsible.

2. No interscholastic contest may be arranged without the knowledge and sanction of the superintendent or their designee.

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3. Game administrator or manager (usually the athletic director or principal) shall be in charge of the various administrative duties not associated with the contest at all home games. This person shall be on duty during the actual playing of the contest.

4. In all cases where students are competing against those of another school there must be an authorized faculty representative on the premises. In team sport contests such as basketball, football, soccer, softball, and volleyball, the superintendent and/or a designated game administrator shall be present at all home games and should be present at all home games and should be present at games away from home when large numbers of students and fans are attending the game.

5. Students, participants, and staff members representing member schools in interscholastic competition are expected to conduct themselves in sportsmanlike manner. Failure to do so may be in violation of the UIL Constitution and Contest Rules and subject the school, students and sponsors to penalty.

6. The member school superintendent is responsible for initiating appropriate disciplinary measures against those guilty of violations of the State Education Code.

7. It shall be the responsibility of the host administration to ensure the safety of the officials.

Safety

Our baseline responsibility is to assure that every person who comes to school or to a school event is ensured the opportunity of returning home safely that day or night. The following suggestions are not complex, but hopefully will stand the test of time.

1. Principals and athletic directors should meet with the police and fire chiefs, emergency medical service head and school superintendent. At this meeting establish roles of responsibility. For example, whose decision it is to evacuate a school or athletic site? Also discuss all of the other issues (e.g. lightning, power outage, bomb threats, weapons) that are concerns of the respective participants in this meeting. It would be well if written protocols resulted.

2. Form a School Safety Committee which should be representative of students, custodians (who may know your facility better than anyone else), staff, administration, parents and the community. All of these constituents are stakeholders who should share in responsibility for safety.

3. Consider safety to be a “team” effort. Inform your students and other constituencies that you want them to keep their eyes open, and to report anything they see or hear that may be troubling. “Intelligence” is important and can be reasonably easy to acquire through such a network.

4. Every student should have an advocate member of the school staff. Too often children are without a good adult role model. A staff member, making it a point to check on each student once a week, may be enough to keep the student connected, or to detect a potentially significant personality change.

5. Recognize that you are surrounded by trained observers. Educators, like police, are accustomed to observing individuals, groups, and crowds. Anyone or anything that does accustomed to observing, groups, and crowds. Anyone or anything that does not “look

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right”, probably isn’t. Station trained observers at the entrance to athletic events. Assign staff in fan sections, have the police detail deployed to observe fan behavior, and place administrators at vantage points where spectators and observers can be viewed.

6. Cell phones can be critical during an emergency when phone lines are cut; incoming phone traffic precludes making calls, etc.

7. Don’t believe “it can’t happen here.” The profiles of perpetrators of recent school tragedies are suburban, affluent young people who spend time on computers or who may have access through family to guns.

8. Continue to work to keep high school athletic programs within the perspective of their educational mission. Do not place athletes on a pedestal. Honor equally achievements of all your students (e.g. academics, community service, drama, National Honor Society).

9. A communication system (e.g. walkie-talkies) is important among school personnel, fire, police, EMS, etc.

10. Remain calm, and use the PA system to deliver pre-developed messages, instructions.

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Designated School Administrator

Designated School Administrator: the school district superintendent and/or his designate are responsible for enacting and enforcing a crowd management policy for contests sponsored by his/her district.

Guidelines: (By no means is this list for guidelines inclusive)

1. A crowd control policy for season athletic contests shall be endorsed by the school board and on file with the district executive chairman and in possession of those in the individual school directly responsible.

2. All interscholastic contests must be approved by the superintendent or his designee. 3. There must be a designated administrator at all home contests (who is not coaching at the

contest). 4. Students, participants, and staff members are expected to conduct themselves in a

sportsmanlike manner. Failure to do so will be a violation and subject to penalty. 5. The member school superintendent is responsible for initiating disciplinary measures

against those guilty of violations. 6. The host administration must insure the safety of the officials.

Procedures:

1) For varsity contests the school designee shall meet the officials: a) Introduce him/herself. b) Indicate where he/she will be sitting.

The designated school administrator shall meet the officials at the designated times as listed below.

Baseball: 30 minutes prior to the game at the conference with coaches and umpires.

Basketball: 30 minutes prior to the game.

Football: at least 30 minutes prior to the game meet with referee on the field.

Soccer: prior to the start of the game, on the field with center sideline officials.

Softball: 30 minute prior to the game at the conference with coaches and umpires

Volleyball: Immediately after the officials enter the court.

The designated school administrator shall meet the officials immediately after the officials enter the court

2) If officials are not contacted by the designee ten minutes prior to start of a game, the referee shall ask the home head coach if there is a designee and if so, who that person is.

3) If a designated administrator is not present, the officials shall notify the UIL in writing the next working day and report the incident.

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4) The designee shall meet briefly with the officials after the game to discuss the game and any problems during the game dealing with ejection of players, coaches, or fans, etc. the designee shall also offer to provide an escort to walk with the officials to their respective vehicles.

5) The designee is responsible to inform the administration of both schools by phone the next school day of unsportsmanlike behavior of fans, players, coaches, and any unprofessional behavior on the part of officials.

6) The home school is responsible for security. In playoff games/matches, both schools are responsible.

7) Each school is responsible for the behavior of its fans, players, and employees. 8) In playoff games/matches both school shall have a designated school administrator.

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High School Coaching Requirements and Training All high school coaches must be full-time employees of the school district. All coaches/sponsors at the high school level must sign a Professional Acknowledgement Form prior to the beginning of their tenure at a participant school. Coaches who knowingly and willfully violate rules may be penalized according to the Constitution and Contest Rules by the District Executive Committee (reprimand) or State Executive Committee (reprimand, public reprimand, suspension). EXCEPTION: A retired teacher/administrator who has 20 or more years’ experience may serve as an assistant coach in all athletics and as a head coach for golf, tennis, team tennis, cross country, track and field, and swimming. (This rule shall not affect the status of a coach on leave of absence attending college.) also, student teachers, while they are assigned to a participant school district to fulfill their student teaching requirements, may volunteer to serve as an assistant coach in all athletics. Schools shall not pay student teachers for assisting athletic coaches.

National Federation Fundamentals of Coaching

All first year coaches district must complete the National Federation of State High School Associations “Fundamentals for Coaching” course prior to their participation as a coach for any UIL member school. EXCEPTION: Retired teachers/administrators with 20 or more years’ experience and student teachers. The cost of the course is $35 and shall be paid for by the coach or the school district. Upon completion of the course, coaches shall print a copy of the Completion Certificate and submit it to their Athletic Director, who will keep it on file at the school.

UIL Rules Compliance Program (RCP)

THE Legislative Council requires all coaches’ grades 7-12 to complete the RCP. The RCP course is available only from the UIL Web site. The course sections include the educational requirements of the Texas law and each individual section provides a content portion and it is followed by a quiz over the presented material. In order to verify completion of the program, coaches must print a copy of the certificate and submit to their Athletic Director, who shall keep it on file with the school. The program does award Continuing Professional Education hours.

The course includes the following required sections:

1. Constitution and Contest Rules 2. Ethics and Sportsmanship 3. Extracurricular Activity Safety Training 4. Steroid Education 5. Concussion Education 6. Sport Specific

Minimum Penalty for Misconduct

1) Automatic Minimum Penalty. Any coach who is ejected from a contest for unsportsmanlike conduct, or any coach who is given two or more 15-yard unsportsmanlike penalties during a

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contest may accept an automatic penalty for their ejection or appeal the ejection. A coach who appeals their ejection is required to appear before the Stat Executive Committee. If the coach accepts their automatic penalty or their ejection is not overturned on appeal, the coach is subject to: a) An automatic penalty of public reprimand (name will be published once in the Leaguer)

and one year’s probation in the applicable sport; and b) Completing an additional UIL Rules Compliance Program; and c) Completing the National Federation of State High School Associations Teaching and

Modeling Behavior Course 2) Automatic Greater Penalty. If a coach so penalized has no proof of having completed the

UIL Rules Compliance Program prior to the sports season, that coach shall also be automatically suspended from the next game/contest.

3) Subsequent Violations. Any further ejection or accumulation of two 15-yard unsportsmanlike penalties during a football game, while on probation, will require the coach to appear before the State Executive Committee for consideration of penalty.

4) Notification. Schools shall notify the UIL within three school days if a coach has been ejected from a game or received two 15-yard unsportsmanlike penalties.

First AID/CPR/AED Certification

Chapter 33 of the Texas Education Code, section 33.086 states

a) A school district employee who serves as the head director of a school marching band or as the head coach or chief sponsor for an extracurricular athletic activity, including cheerleading, sponsored or sanctioned by a school district or the University Interscholastic League must maintain and submit to the district proof of current certification in first aid and cardiopulmonary resuscitation issued by the American Red Cross, the American Heart Association, or another organization that provide equivalent training and certification.

b) Each school district shall adopt procedures necessary for administering this section, including procedures for the time and manner in which proof of current certification must be submitted. Added by Acts 1999, 76th Leg., ch. 396, 2.14(a), eff. Sept. 1, 1999. Amended by Acts 2003, 78th Leg., ch. 881, 1, eff. June 20, 2003. Additionally, Chapter 22 of the Texas Education Code, Section 22.902 states: 22.902. INSTURCTION RELATED TO CARDIOPULMONARY RESUSCITATION AND USE OF AUTO-MATED EXTERNAL DEFIBRILLATOR.

a) A school district shall annually make available to district employees and volunteers instruction in the principles and techniques of cardiopulmonary resuscitation and the use of an automated external defibrillator, as defined by Section 779.001, Health and Safety Code.

b) The instruction provided in the use of an automated external defibrillator must meet guidelines for automated external defibrillator training approved under Section 779.002, Health and Safety Code.

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c) Each school nurse, assistant school nurse, athletic coach or sponsor, physical education instructor, marching band director, cheerleading coach, and any other school employee specified by the commissioner and each student who serves as an athletic trainer must participate in the instruction in the use of an automated external defibrillator. A person described by this subsection must receive and maintain certification in the use of an automated external defibrillator from the American Heart Association, the American Red Cross, or a similar nationally recognized association.

d) The commissioner shall adopt rules as necessary to implement this section. e) This subsection applies only to a private school that receives an automated external

defibrillator from the agency or receives funding from the agency to purchase or lease an automated external defibrillator. A private school shall adopt a policy under which the school makes available to school employees and volunteers instruction in the principles and techniques of cardiopulmonary resuscitation and the use of an automated external defibrillator. The policy must comply with the requirements prescribed by this section and commissioner rules adopted under this section, including requirements prescribed by Subsection (c). Added by Acts 2007, 80th leg, R.S., Ch. 1371, 3, eff. June 15, 2007.

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REPORTING OF CRITICAL INCIDENTS In order to ensure that sensitive and serious situations are communicated clearly and effectively to District personnel, the coach shall report critical incidents to the principal and athletic office immediately.

1. A written report of the incident shall be sent to the principal within 24 hours of the occurrence.

2. If a situation is of an emergency nature, or one which might otherwise come to the attention of these personnel (i.e., media coverage of the school), the coach shall immediately notify the principal by telephone.

3. The following incidents must be reported: • Firearms – possession, use, display, discharge • Weapons – possession, use, display • Assaults • Sexually – related incidents, including criminal complaint, misconduct, harassment • Possession, use, sale of controlled substances • Any Prohibited Conduct or Serious Conduct which might warrant referral to an AEP or

expulsion (See Progreso ISD Student Code of Conduct) • Arrests • Evacuation of building • Any police call • Occasion when a student reports being a victim of a serious crime • Community – sensitive events • Bus accidents • Motor vehicle accidents involving rental or Progreso ISD vehicles

Any event which has legal or media implications, such as sit-ins, walk-outs, riot demonstrations

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VISITING TEAM INSTRUCTIONS The following are important items for the visiting team to follow:

• Tell the bus driver to let the team out at the proper drop zone. • Always enter as a group. • Coaches, control your team during the contest. Eliminate inflammatory behavior. • Keep your teams in the gym until the last game is over; then the home coaches should

provide escort for the visiting teams to the bus. • Have home coaches tell the bus driver the safest route from his/her school. • Turn off inside lights on the bus when leaving site. • Have the team face the center aisle until out of the neighborhood. • In the event that you are rocked, have the teams lay on the floor facing down with

their head toward the center aisle, with the arms covering the head and neck area. • In an attempt to eliminate problems with athletic events on opponent’s campuses,

consult with the head coach of that particular campus on the proper exit route after an athletic event.

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GAME SCHEDULING AND SITES Scheduling of all games will originate from the Head Coach/Athletic Office. Changes or rescheduling should not occur unless cleared through the Athletic Coordinator/Athletic Director.

When rescheduling of games or sites is necessary, all principals and coaches will be advised prior to the event.

GAME CANCELLATION AND/OR SCHEDULE CHANGES

REASONS FOR GAME CANCELLATIONS AND/OR SCHEDULE CHANGES

1) ENVIRONMENTAL CONDITIONS a) Weather conditions hazardous to the health and safety of the participants. b) Conditions rendering the field playable.

2) SPECIAL CAMPUS ACTIVITIES a) Testing conflicts. b) Late scheduled activities by the Board or Superintendent c) Other administrative calendar conflicts involving the Superintendent's directive.

3) UNSAFE CONDITIONS OR DAMAGE TO CAMPUS a) Fire in the gymnasium. b) Security problems.

4) NO TEAMS

LINE OF COMMUNICATION FOR GAME CANCELLATION AND/OR RESCHEDULING

Cancellation of games rests with the Head Coach and Athletic Director first. If any of the above situations occur, the following lines of communication are to be followed to correct the situation whether it is the rescheduling of an activity, the canceling of an activity, or both.

1. When any environmental conditions interpreted by the Athletic Offices as being hazardous to the health and well-being of our participants occurs, the Head Coach will contact the appropriate school offices, notify them of the cancellation and of the rescheduling (if necessary) of the activity.

2. If, on any campus, some unforeseen problem occurs that would affect the playing of any game (example, a water line breaking in the middle field of the football field), the principal will call the Athletic Director notifying him of the situation. The Athletic Director will then investigate the overall situation in regards to whether or not the game site can be changed and if the game may still be played or canceled and rescheduled at a later date.

3. Head coaches must always keep the school administrator and the Athletic Offices informed of any schedule problems or changes.

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COACHES RESPONSIBILITIES

ADMINISTRATOR

Because of the tremendous role played by the Coach in the total educational process, it is imperative that a good workable relationship exist between the coach, principal, and the athletic administration. It is desired and expected that the Coach supports all policies on rules and regulations pertaining to athletics.

Controversial matters should be discussed on a friendly basis. Differences of opinion must be discussed privately and not aired to the public. Once a final decision is made, it should be accepted and supported by all parties involved. Suggestions and positive input that may the improve the athletic program are welcomed and encouraged.

SCHOOL

A coach’s relationship with the school that he/she represents should be one of respect, integrity, and dignity. It is the responsibility of the coach to keep the school abreast of the activities included in the athletic program and the time and place of each event. The coach should work with the Principal and Athletic Director in making plans and arrangements for athletic events. Because of common interest and concern shared by the coach and other teachers in the development of students, the relationship between these professionals should be complimentary rather than critical or non-supportive. The coach should make students and the student body aware of purposes and advantage of having an athletic program in their school. Of course, new rules, regulations, and other pertinent information should be interpreted to students and members of the student body.

PLAYERS

The Athletic Coach should be highly respected by parents, community, and athletes. In fact, the coach should be a model by which athletes imitate and identify behavior. The coach has a great influence on the behavior of his/her players. Therefore, the coach should be conscious of his/her conduct and actions at all times. The coach should set examples of good character for all athletes: (1) refrain from using tobacco products, drinking, or using profanity while athletes are under his/her supervision (2) act in a professional and sportsmanlike manner at all times (3) teach players to win with dignity (without boasting or taunting opponents) and to lose with no ill-feelings or bitterness toward opponents (4) emphasize respect for decisions made by officials and others that are in authority.

PROCEDURE FOR HANDLING ATHLETIC INJURIES

The Athletic Coach has a great responsibility in the protection of those entrusted to his/her care. The coach should not jeopardize the safety and welfare of athletes for personal prejudices or glory. Any teaching of illegal means of winning or disregard for proper rules and regulations governing sports should not be tolerated in the coaching profession.

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A. It is the responsibility of the trainer assigned to any athletic event to treat injured athletes and determine whether or not the athlete continues to play.

B. If any injury occurs during an athletic event where a trainer is not assigned, it is the responsibility of the coach to see that the injured athlete is taken to a physician.

C. If any athlete is taken to a hospital at any time an assistant or trainer will escort the athlete and not leave until parents have all information they need. Notify your Athletic Coordinator or Athletic Director immediately. The head coach will follow up with a visit to hospital after the contest.

OFFICIAL

Officials are to be respected by coaches and players at all times. The officials must have the support and cooperation of each coach if he/she is to perform his/her duties to the best of his/her ability and with honesty and dignity. It is the responsibility of the officials to make decisions regarding all plays (controversial and non-controversial). Unethical conduct toward officials should not occur. Controversial decisions should be discussed privately (not aired to the public, broadcaster, or news media) by the official(s) and coach(es) involved. A derogatory statement made about officials, publicly, is a UIL violation.

PUBLIC RELATIONS

The press, radio, and television can be useful mediators in sports when utilized in a positive and constructive manner. Coaches should use discretion when making comments or giving information about teams or players. Undesirable or negative information must be avoided. It is advisable to channel injuries, disciplinary measures, academic difficulties, or eligibility problems to the proper authority instead of airing it to the press, radio, and television. Any propaganda or information that may be detrimental or discreditable to the athletic program should be handled with tact. If there is uncertainty when approached by the news media, always refer them to the Athletic Coordinator or Athletic Directors Office.

SPONSORED ACTIVITIES

All coaches will be expected to work in the Progreso ISD sponsored activities when requested by the Athletic Department. Principals are to assign sufficient number of coaches to all activities in which teams representing his/her school are participating.

CONTEST

Coaches are to accompany their teams qualifying for District, Regional, or State playoff or tournaments.

SUPERVISION – Before, During, and Practice

Includes general supervision of all areas, all activities and specific supervision of athletes engaged in the athletic contest or supervision after practice until they have left campus.

Develop and adhere to a well-organized plan even when the areas are not in use. The following areas should be supervised or secure at all times:

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a) Gyms b) Locker rooms c) Shower rooms d) Weight rooms e) Training rooms f) Storage areas g) Playing fields

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MEDIA

When Progreso ISD teams are playing on campus contests, the home team has the responsibility of notifying the newspapers.

• The Monitor (956-683-4000)

Likewise, on all out-of-valley trips, all scores and results need to be called into the local media as soon as possible.

Pre-season newspaper questionnaires, weekly statistical reports, all-tournament results, and any other information requested by the media needs to be forwarded as soon as possible.

SOCIAL MEDIA

PERSONAL USE OF ELECTRONIC MEDIA

General Guidelines. As role models for the district’s students, employees are responsible for their public conduct even when they are not acting as district employees and even if it is not during employment hours or on district property or equipment. Employees will be held to the same standards in their public use of electronic media as they are for any other public conduct. If an employee’s use of electronic media (or the publicity arising out of such use) interferes with the employee’s effectiveness at the District or reasonable calls into question the employees’ judgment, the employee may be subject to disciplinary action, up to and including termination of employment. If an employee wishes to use a social network site or similar media for personal purposes, the employee is responsible for and may be subjected to disciplinary action for the content on the employee’s page, including content added by the employee, the employee’s friends or members of the public who can access the employee’s page, and for Web links on the employee’s page.

USE OF ELECTRONIC MEDIA WITH STUDENTS Usage Guidelines. An employee who uses electronic media to communicate with students shall observe the following:

• The employee shall limit communication to matters within the scope of the employee’s professional responsibilities or in furtherance of school-related activities. Note: An employee may request an exception from the above limitation by submitting a written request to his or her immediate supervisor

• The employee is prohibited from knowingly communicating with students through a personal social network page unless the employee has created a separate social network page (a “Professional Page”) for the purpose of communicating with students.

• The employee must receive a signed and completed copy of the Participation in Electronic Media Parent Permission Form prior to communicating with any student through a form of electronic media that is private or password protected. This includes all emailing or texting (even if more than one person is part of the communication) or any social media format that requires a password or permission to access.

• The employee does not have a right to privacy with respect to communications with students and parents.

• Upon request from a parent or student, the employee shall discontinue communicating with the student through e-mail, text messaging, instant messaging or any other form of one-to-one communication.

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DRESS CODE FOR COACHES AND ATHLETIC TRAINERS

Coaches and Athletic Trainers are expected to adhere to the following dress code guidelines for practices and competitions.

PRACTICE ATTIRE FOR ALL SPORTS:

Coaching attire in neutral or school colors is required. *Logo on shirt or shorts must be your school or feeder school logo.

INDOOR GAME DAYS: VOLLEYBALL AND BASKETBALL

• Varsity – Dress, skirt, slacks, capris, suit, collared coach’s shirt, **dress shoes, and boots. Dressy causal (walking) shorts are only acceptable when playing in un-air-conditioned gyms. (Jeans, blue-jean shorts, t-shirts, warm-ups, flip-flops and tennis shoes are unacceptable)

• Sub-Varsity – Same as Varsity, but may also include dress jeans and tennis shoes.

• Middle School – Same as Varsity and Sub-Varsity, but may also include shorts.

GAME DAY: GOLF, TRACK, SOCCER, C.C., SOFTBALL:

• Varsity, Sub-Varsity & Middle School – Shorts, wind suits, long pants, capris, collared shirt ** in neutral or school colors, tennis shoes.

GAME DAY: FOOTBALL

• Varsity – All coaches should dress alike in long pants and collared coach’s shirt** in school or neutral colors. *In extreme weather, wind suits are acceptable

• Sub-Varsity & Middle School – Same as Varsity, but may also include shorts.

GAME DAY: BASEBALL:

• All Levels – Baseball game uniform

ATHLETIC TRAINERS

GAME DAY: Shirts, long pants, wind-suits with neutral or shirt in school colors or neutral, and tennis shoes. Jeans are not acceptable in Varsity Football, Basketball & Volleyball (Dress shorts are permitted.)

*Neutral colors: grey, white & khaki. Black may only be worn as a neutral color for pants and shorts.

**Dry fit crew neck is allowed in place of a collared shirt, but it must also have a school logo on front of shirt.

NOTE: Clothing that is revealing, suggestive, or would cause a distraction is unacceptable.

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TRANSPORTATION PROCEDURES

Buses will be provided for teams to be transported to all athletic events. The coach will submit an Athletic Trip Request Form for the entire season to the appropriate administrator for signatures which in turn will be returned to coach to be delivered to the Transportation Department.

The Transportation Department can be reached at:

TRANSPORTATION PHONE NUMBER: (956) 463-8653 (Mando Cavazos)

COACHES RESPONSIBILITIES FOR BUS REQUSTS:

1. Always call and confirm your request a day before with the Transportation Department. 2. All athletic transportation requests for games and/or practices must be sent at least two

weeks in advance using the Bus Trip Request Form. 3. New requests, changes and/or cancellations should be done at least 24 hours prior to the

scheduled times (only weather and scheduling emergencies will be handled in less than 24 hours.).

4. Coaches should verify pick-up and return times. 5. There is a 50 passenger limit per bus. 6. Coaches are expected to have teams ready to travel at scheduled times. 7. Coaches will always accompany their teams on the bus. No coach – no ride! 8. Student behavior on the bus is to be addressed by the coach. 9. Items left on the bus can be retrieved at the Transportation complex. 10. On any athletic trip, the coach is responsible for the team on the school bus. Please see

that you athletes are well supervised. Make sure your bus is clean when you leave. 11. Do not wear metal cleats or spikes on any bus.

****It is your responsibility to call and cancel your bus****

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POLICY FOR OUT-OF-VALLEY COMPETITION

Playoff, Regional, or State Competition

It is imperative that all coaches and individuals understand that the Athletic Director and the Principal have the decision regarding team departure and return time from out of valley competition. The Athletic Director will approve number of meals and rooms needed for travel.

All Non-Conference Out of Valley Travel must be pre-approved by the Superintendent and the Athletic Director.

Overnight Trips

1. Before scheduling an out of the valley competition, you must have approval of the Superintendent and Athletic Director.

2. All paperwork must be submitted at least two weeks prior to the event. 3. The Athletic Department will allow for meals as per bracket or schedule of events. 4. Teams must stay at hotels that have interior door entry. 5. Departure time must be approved by the Principal and Athletic Director.

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PROGRESO ATHLETIC BANQUET PROCEDURES

The athletic banquet is one of the most meaningful events of the school year for our athletes, their parents and our department. It represents the official acknowledgement and recognition of the athletes and team accomplishments before not only the entire school but their parents and friends.

As with most events, preparation, planning and organization are very important. The active involvement of the athletic director and collaboration with the head coach(es) is a must to ensure the success of the event.

Individual sports and/or combined banquets should be scheduled to appropriately recognize each athlete and team within 2-3 weeks at the end of the season so that all athletic recognitions are officially posted (Unless approved by Athletic Director to postpone to a later date). Example: All-District, MVP, etc…

An administrator or coordinator must be present at banquet.

Responsibilities:

The head coach of each sport shall be responsible for coordinating the athletic banquet format for his/her program at the end of each season. The coach may choose to work with other head coaches to combine for multi-sport banquet and assist with planning the type of banquet and awards ceremony.

1) The dates of all awards presentation shall be coordinated with the athletic director and school principal.

2) At the end of each season, the head coach shall inform the athletic director and principal as to the type of banquet, location and starting time.

3) It will be the responsibility of the head coach to inform the coaches and the team personnel in their sport program of all details concerning the athletic banquet. The coach shall extend an invitation to parents, administration, and athletic administrative staff.

4) Since the athletic department is not in the banquet business, no athletic funds will be expended for any athletic banquets, except for authorized perpetual awards approved by athletic administrator.

5) The University Interscholastic League Rules must be followed as per:

SUBCHAPTER O. AWARDS

SECTION 480: LIMITATION OF AWARDS (Constitution and Contest Rules)

Awards Schools May Give.

A participant school or member school district may give one major award not to exceed $70.00 in value, to a student during that student’s high school enrollment at the same school for participation in UIL interschool competition(s) listed in Section 380. Each year a participant school or member school district may give one additional award per student per interschool

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activity listed in Section 380, not to exceed S15.00 each. Schools may give a student the $15.00 minor award for any activity during the same school year.

Recommended Athletic Banquet Procedures

1) Combine all sports to have a multi sports athletic banquet. 2) Catered dinner in high school gym or cafeteria. 3) Dinner banquet at local restaurant. 4) Coaches should arrange banquet to fall within a 2-2.5 hour time period.

Guidelines for Hosting a Banquet:

Head Coach

• Thank everyone who helped with your season. • Keep comments about season brief and positive. • Make sure every player is introduced by name. • Comments about each player should be brief and positive. Keep most comments for

the seniors. • Do the talking for your team. Conduct the award portion of your program. • Do not announce next year’s captains.

Sub-varsity/Freshman Coach

• Comments about season should be brief and positive. Save time for the varsity coach to make most of the comments.

• Save time by calling entire team forward together. Introduce each player by name

General Guidelines

• Public predictions or announcements of next year’s varsity players are unfair to underclassmen. Everyone deserves a chance to make the varsity.

• There are parents in the audience who care about their athletes. Play by play description of a season makes your presentation drag and takes away from honoring the teams.

• Be positive- no excuses need to be made for anything. • Double check names, grade level, and jersey numbers.

Comments to Avoid

• Talking about past coaches and players. • Predictions about the future (they can haunt you). • Building up next year’s teams, make this year’s players feel inadequate. • Talking about other teams or other schools on any level. • Season review, keep it short and positive. You have a captive audience.

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• If you plan to resign from your coaching position, please do not announce this at the banquet.

Awards

General requirements for all awards

Certificates: Varsity, junior varsity, and freshman certificates shall be awarded to all athletes who complete the season in good standing. The athlete must exhibit attributes befitting a hard-working loyal team member throughout the entire season.

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Athletic Banquet Request for Permission SPORT:_________________________ Level:____________________ Coach:_______________

Date of Banquet:______________________________________

Place:_________________________________________________

Time:_______________________________

Coordinator or Administrator to be in attendance:____________________________________

Please return this form along with a list of all the players on your team who are receiving awards. Please indicate special awards by putting the award next to the name of the person receiving the award.

Team Members: Special Awards

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

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19.

20.

(Continue on the back or attach a separate list.)

Approval: Yes or No Athletic Director/Date _______________________________

Approval: Yes or No Principal Signature/Date _____________________________

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Sports Banquet Procedure Check List

Checklist for Planning your banquet.

1.______Is the date cleared with Principal/Athletic Director and school calendar at least 1 week before event?

2.______Have you filled out the Facility Request form for Banquets on campus w/the Principal?

3.______Have you remembered to invite (If you want to)

___Administrators? Athletic Director? School Board? Etc… (Courtesy invitation)

___Cheerleaders?

___Managers?

___Media?

___Coaches?

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ATHLETIC MEAL POLICY 1) All meals will be pre-approved. (Exceptions must be cleared by the Athletic Director) 2) Paperwork needed:

For a regular game: • Meal request form must be turned in two weeks prior to contest. • For a tournament or track meet (must be done two weeks prior to contest) • Must have copy of bracket or meet schedule attached

3) We will allow $7 per meal in the valley

4) We will allow $8 per meal for teams/individuals making the regional meet or state

tournament.

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EXPECTATIONS OF MIDDLE SCHOOL COACHES It is important that the middle school coach meet with their perspective high school coaches before the start of their season. The communication level among coaches will enable proper support with each coach as well as a smooth transition with athletes from middle to high school. The middle school and high school must complement one another if the overall program is to be successful. Remember that collaboration, commitment, communication and loyalty are essential for coaches as well as student athletes to develop successful programs.

If the coaches work together they can accomplish many things. Some of these accomplishments include:

1) The athlete will advance to the next level knowing how to perform minimum and for some accelerated fundamental skills.

2) A high school level of accord will become greater between the middle school and high school coaches.

3) Proper techniques and terminology will be consistently taught between the two levels. 4) Middle school coaches will receive information that will enable them to prepare their

athletes to play at the high school level.

Turn in a list of District Champions at the end of the season to the Athletic Director.

BASKETBALL The primary objective of middle school basketball athletes is to learn basic fundamentals of basketball, which may be incorporated in practice and game sessions.

1) Ball Handling a) Slapping b) Finger Tipping c) Around Head d) Around Waist e) Around Knees f) Up and Down Body g) Figure 8 Between Legs

2) Dribbling a) Right hand b) Left hand c) Crossover d) Change of Pace e) Reverse Dribble f) Sprint (Speed) Dribble

3) Lay-Ups a) Right hand

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b) Left hand 4) Passing

a) Chest Pass b) Bounce Pass c) Overhead Pass d) Baseball Pass e) Outlet Pass f) Right and Left Hand Pass g) One Hand Chest and Bounce Pass

5) Shooting a) Correct Form of Shooting b) Free throw

6) Defense a) Man to Man-Stance, alignment, and technique b) Basic Zone c) Full Court Press

7) Know the Areas of the Basketball Court 8) Rebounding

a) Box Out b) Offensive c) Defensive

9) Terminology (Vocabulary) a) Black Court b) Back Door c) Ball Side d) Baseline e) Black Out f) Box Out g) Carry h) Charging i) Cover Out j) Defensive Triangle k) Double Dribble l) Double Teaming m) Elbow n) Fast Break o) Filling the Lanes p) Front Court q) Fronting r) Give and Go s) Key t) Meeting a Pass u) Mid-Court Line

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v) Passing Lane w) Pick and Roll x) Pivot y) Post Up-High and Low z) Press aa) Screen bb) Sideline cc) Squaring Up dd) Strong Side ee) Trailer ff) Trap gg) Traveling hh) Weak Side

10) Knowledge of All General Rules a) Jump ball alignment (position) b) How many time outs per game c) Explain one and one situations d) How many personal fouls per game e) Shooting and non-shooting fouls f) Positions on free throws and when to enter the free-throw lane g) Ten seconds to cross the half court line h) Closely guarded rule i) Overtime rules j) Understand back court k) Proper court behavior l) Respect officials m) Explain the process of communicating with officials

11) Attend high school and college basketball clinics 12) Communicate with the high school head basketball coach about a suitable offense and

defense for the middle school 13) Athletic coordinator and head basketball coach will be involved in the evaluation process of

the middle school coaches 14) Additional responsibilities of middle school basketball coaches are:

a) Substitution rule – all players must play b) Size of squads – 12-15 players c) Timer and scorer – preferably adult(s) d) Officials – local chapter e) Game results to the news media f) Transportation – bus requirement(s) g) Eligibility rules h) Conduct at games – good sportsmanship i) Selection of teams – 8th grade A & B; 7th grade A & B

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j) Proper relationship with administrators, teachers, coaches, students, parents and the general public

k) Each drill should have a purpose and be competitive – middle school coaches must coordinate all drills with their respective high school head basketball coach

l) Master workout plan m) Daily workout card n) Pre-game environment o) Positive relationship with players p) Keeping statistics q) Shot chart r) Cumulative statistics chart s) Video some of your games t) Players and coaches must attend several of the high school games u) Coaches must attend specific high school basketball meetings v) Player evaluation w) Fair discipline x) Be well organized during practice/game sessions y) Positive Attitude z) Up-to-date inventory aa) Be a good coach!

CROSS COUNTRY SEASON TRAINING

MONDAY (slow runs at 60% max effort)

1) Warm-up (1/2 MILE and stretch) 2) 3-mile slow run 3) 15 strides (100 meters at 70-75%) 4) Crunches and pushups

4 sets of 25 crunches & 4 sets of 14 push-ups

TUESDAY (weights or interval training) see distance work-out for interval training work-out

1 ½ - 2 MILE WARM-UP, STRETCH, AND AGILITIES (butt kick, knee highs, superman, backwards, sprint)

WEIGHTS (circuit training) 9 stations, 45 seconds each, 15 seconds to move to the next station (4 sets)

a) Bench press (regular bar) b) Jump rope c) Military press (add 2-5 lbs to each side) d) Crunches (upper and mid abs) e) Running motion (5 lbs on each hand) f) Stepper

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g) Reverse crunch (lower abs) h) Arm curls (2-5 lbs on each side) i) Water break j) 1 ½ - 2 MILE COOL DOWN & STRETCH

WEDNESDAY (speed work at 80-90% max effort)

1) Warm-up (1 MILE, stretch & agilities 2) 4, 900 meters at 3:00 – 3:15 3) Take 5-8 minute rest between each 900 meter run 4) Cool down (1/2 mile & stretch) 5) 8 strides (100 meters at 70-75%) 6) Crunches and push-ups

4 sets of 25 crunches and 4 sets of 15 push-ups

THURSDAY (long runs at 50-75% max effort)

1) Warm-up (1/2 miles and stretch) 2) 3 mile run 3) 15 strides (100 meters at 70-75%) 4) Crunches and push-ups


FRIDAY (rest)

SATURDAY (cross country meet)

SUNDAY (rest)

MIDDLE SCHOOL PRACTICE SCHEDULE

PRE-SEASON (SUMMER) TRAINING

MONDAY, WEDNESDAY, & FRIDAY

3 miles (slow runs at 50% max effort)

1) Runners should stop and stretch at half point (1 ½ miles) 2) Runners should stretch at the end of the run 3) Runners will do 10 strides (100 meters at 70-75%) 4) Crunches and push-ups


TUESDAY & THURSDAY

1) 1 MILE WARM-UP, STRETCH, & AGILITIES (butt kick, knee highs, superman, backwards, sprint)

2) WEIGHTS (circuit training) 9 stations, 30 seconds each, 15 seconds to move to next station (2 sets)

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a. Bench press (z-bar only) b. Jump rope c. Military press (z-bar only) d. Crunches (upper & mid abs) e. Running motion (2 lbs on each hand) f. Stepper g. Reverse crunch (lower abs) h. Arm curls (z-bar only) i. Water break

3) 1 MILE COOL DOWN & STRETCH

SATURDAY – MEET

SUNDAY – REST!!!!!

FOOTBALL

Seventh and eighth grade objective – to learn the basic fundamentals of football and to expand and incorporate these skills in practice and in games

1. Offensive Skills/Defensive Skills a. Blocking – Emphasis on not using head as a weapon and driving with short

choppy steps i. Base

ii. Cross the body b. Ball Handling – Emphasis on quarterbacks taking snaps properly, and all ball

carriers using proper techniques (hand over the tip of the ball) i. Taking handoffs

ii. Running in traffic iii. Running in the open field (switching hands away from the opponent) iv. Center Snaps

c. Stance – Emphasis on weight distribution, feet slightly wider than shoulder width, back straight, head up. Three-point and four-point stances

d. Passing e. Running f. Pass Receiving – Emphasis on using the hands instead of arms and pads to catch

i. Tackling – Emphasis on keeping the head and wrapping up on opponent ii. Direct one-on-one

iii. Across the body one-on-one iv. After initial contact v. Open field one-on-one

2. Strategy a. Terminology b. Offensive Sets c. Running

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d. Passing Game e. Defensive Fronts f. Pass Coverage

3. Special Teams – Emphasis on HUSTLE a. Kickoff and punt

i. Staying in Lanes ii. Wrapping up

b. Kickoff return and punt return i. Turning quickly back up field

ii. Locking up on an opponent c. Extra point, two-point conversion, and field goal

i. Stepping inside ii. Making self “bigger”

4. Team Concept – emphasis on the belief that all student-athletes can contribute and have

an important role to the team. a. Offensive and defensive linemen b. Offensive backs and receivers c. Defensive linebackers and secondary personnel d. Special team members

5. Know the area of the field and vocabulary a. Hash marks b. End Zones c. Ten yards intervals d. Goal line e. End line f. Goal post g. Line of scrimmage h. Backfield i. Positions of the offense j. Position of the defense k. Positions of the special teams

6. Coaches need to go over general rules. Examples: a. Number of time outs per half b. 25 second clock c. Basic penalties d. Fair catching rules e. Live ball on kickoffs f. Pass or backward pass g. Spiking the ball to stop the clock h. Interference on punts i. Fumbles that can/can’t be advanced j. Impetus of ball into end zone

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k. Eligible receivers by positions and numbers 7. Incorporate what you have learned from any high school clinics and any college clinics. 8. Work in conjunction with the high school coaches. Check with the high school coach

about offense and defense especially with the eighth grade students. 9. High school coaches will be in the evaluation process of the feeder school coaches. 10. Conditioning/Training Programs

SOCCER

Seventh and eighth grade objectives:

To learn the basic fundamentals of soccer and to expand and incorporate these skills in practice and games.

1. Trapping the ball: a. Inside of the left foot b. Outside of the left foot c. Inside of the right foot d. Outside of the right foot e. Using the chest

2. Dribbling:

a. Inside of the foot (short and long touches) b. Outside of the foot (short and long touches) c. Left and right foot

3. Passing:

a. Inside of the foot b. Outside of the foot c. Short pass (5-10 yds.) inside of the foot d. Long pass (10-20 yds.) inside of the foot e. Short pass (5-10 yds.) outside of the foot f. Long pass (10-20 yds.) outside of the foot g. Left and right foot

4. Shooting:

a. Right foot inside the box b. Left foot inside the box c. Right foot outside the box d. Left foot outside the box

5. Finishing:

a. Head

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b. Inside the foot c. Outside the foot d. Volley

6. Defending:

a. 1 vs 1 b. 1 vs 2 c. Correct position of the body

7. Heading: a. Jumping b. Landing c. Timing

8. Formations:

a. 4-4-2 b. 3-5-2 c. 4-5-1 d. Have basic knowledge of each formation

9. Positions:

a. Defense (sweeper, stopper, etc.) b. Midfielder (defensive mid, attacking mid, etc.) c. Forwards (center forward, outside forward, etc.)

10. Know areas of the field:

a. Defensive 1/3 b. Mid 1/3 c. Attacking 1/3 d. End lines

11. Vocabulary:

a. Wall pass b. Square pass c. Through pass d. Volley e. Sideline f. Penalty kick g. Direct kick h. Indirect kick i. Penalty box j. Offside k. Offside trap l. Hat trick

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m. Handball n. Goal kick o. Corner kick p. Cross q. Throw-in r. Drop kick s. Dribble t. Fullback u. Overlap v. Kickoff w. Mark up x. Own goal y. Wing z. Head ball

12. Coaches need to go over the general rules: (Examples)

a. Substitutions b. Direct kick c. Indirect kick d. Basic fouls e. Throw ins f. Corner kicks g. Goal kicks h. Drop ball i. Yellow card j. Red card k. Soft red l. Offside

13. Work in conjunction with the high school coaches. Feel free to ask your respective high

school coach for further assistance at any time. a. Practices b. Book drills c. Videos d. Notes from games and clinics

14. Incorporate what you have learned from high school clinics and college.

15. High school coaches will be involved in the evaluation process of their respective middle

school coaches.

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TRACK • Students must have an understanding of the following events: • Sprinting – 100, 200, 400 • Middle distance and distance running 800, 1600, 3200 • Relays – 4x100, 4x200, 4x400 • Hurdling 110, 300 • Long Jump • Triple Jump • High Jump • Pole Vault • Shot Put • Discus

Athletes must also learn the following:

• The difference between aerobic and anaerobic running. • Learn the pointing system for running events, field events and relays

o 1st = 10, 2nd = 8, 3rd = 6, 4th = 4, 5th = 2, 6th = 1

Relays

1st = 20, 2nd = 16, 3rd = 12, 4th = 4, 5th = 4, 6th = 2

• Learn proper technique for breathing, in through the nose out through the mouth. • Teach athletes to be courteous to others on the track and have a positive attitude. • Learn how to be safe on the track-make sure no one is running on the track when you are

crossing it, and do not play with any equipment you are not familiar with (example: throwing shot puts up in the air, or fooling around with the hurdles).

• Help athletes understand that track is as much a team sport as it is an individual sport. • Encourage athletes to experience all field events track has to offer. • Push athletes to excel in not only sprints but also middle distance and long distance.

Sprinting

• Start – is an athlete in proper position in the blocks, and as he/she drives out of the blocks.

• Running techniques – tall and on the ball on his/her feet. • Training – two days of hard running and one day of distance.

Middle Distance/Distance Running

• Athletes should know how and where to line up for their race. • Have a clear understanding of the rules. • Athletes should learn how to pace themselves around the track and workouts should

consist of longer runs with emphasis on endurance and rhythm running rather than speed.

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Relays

• Athletes should know where to line up. • Athletes should know about the different exchange zones for each relay. • Proper stance • Learn how to make a blind hand off (4x100, 4x200) • Learn how to make a visual hand off (4x400)

Hurdling

• Athletes should know the different heights • 110/100 high hurdles, 300 low hurdles • Know the difference between 5 stepping, 4 stepping, and 3 stepping (note that the landing

foot is not counted as a step) • Athletes should be able to hurdle with both right and left legs • Athletes know the difference between lead led and trail leg

Drills: Perform lead leg and trail leg motions over the side of the hurdle, begin by using short hurdles and work your way up.

Long Jump

• Approach run-should be smooth and consistent, about 15 strides to the board. • Take off- last two steps should be flat almost slapping, eyes should be forward and

slightly up. • Flight in the air-learn the stride jump, hang style, and hitch kick, use whichever style

works best for the athlete. • Landing-the athlete is aiming to get the heels far away from the takeoff board as long as

possible.

Triple Jump

• Approach run-should be smooth and consistent, about 15 strides to the board. • Athlete should be familiar with the three phases of the triple jump (hop, step, and jump). • Know the rules for each jumping event including how many jumps they are given, and

what constitutes a scratch.

High Jump

• Athletes have proper steps on the run through. • Learn how to drive the knee and jump up. • Block the arms on jump. • Teach raising the hips and looking back. • Teach tucking the chin and kicking the legs backward on the finish. • Know the rules of high jump. What constitutes a scratch and how many jumps they have

at each high.

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Pole Vault

• Athletes know how to properly grip the pole. • Learn to run up with the pole. • Learn how to transfer – lower the pole gradually three strides from the pit. • Take off 00 both arms should be straight, the right directly above the head. As take-off

foot extends, just before leaving the ground, the pole should hit the back of the bottom of the box.

• Flip phase – this is an important phase of the vault particularly for those using a high grip. The drive should be through the chest, as in the long jump. Consequently, the chest should lead with the left leg held back. To allow this position, the top arm will trail deliberately and the shoulder joint must be mobile enough to accommodate this action. Both arms must be very strong but not rigid with the left elbow turned out slightly to all the chest through.

• Hand and push press – your objective is to maintain the speed produced by the run up and to push the pole to the vertical.

• Swing and extension – ideally your center of gravity remains as low as possible until the bend of the pole is at its greatest so as to gain maximum horizontal distance. Aim for high center of gravity as the pole recoils to gain maximum vertical distance.

• Turn and clearance.

Shot Put

• Athletes should learn proper grip – the shot should be placed at the base of the first three fingers.

• Proper stance • Correct movement into the put-the shift and the rotation.

Discus

• Athletes must learn proper hold. • Place the left hand under the discus for support. • Place the right hand on top of the discus. • Spread the fingers evenly but not stretched. • The first joint of the fingers curling over the rim of the discus. • Do not grip the discus. • Allow the discus to rest on the first joint of the fingers with the tips of the fingers over the

rim.

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VOLLEYBALL

• PASSING THE VOLLEYBALL o Underhand Pass 1) How to get into position for a pass

(i) Run low (ii) Hands apart

2) How to position your body in reference to the ball. The ball should be in (i) Midline of the body (ii) Between body and the target (iii)Front of the body, not on top of the body (for someone whose hand is above the

net) 3) Prepare to pass

(i) Feet should be a little more than shoulder width apart, but balanced (ii) One foot forward (staggered) (iii) Knees are bent (iv) Body bent at the waist and leaning forward (v) The weight of the body is on the balls of the feet (vi) Hands apart and away from the body with the palms facing up (vii) Arms are in front of knees but handing down and loose

4) Where to contact the ball (i) Contact the ball below the waist to pass forward (ii) The closer the target the less of angle on the platform (arms)

5) How to make a pass (i) Bring your hands together at the proper angle for the pass. DO NOT USE A

SWINGING MOTION! (ii) Use your legs to give the ball lift, not your arms. (iii)Use your arms to direct the ball with a follow through to the target (iv) Transfer your weight to the front foot as you follow through.

6) Tips and key words (i) Do not bend your elbows (ii) Keep your arms away from your body (iii)Use a J-stroke motion only if you are late, can’t get your arms under the ball, or

need to pass backwards on the run.

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• SETTING: ALL PLAYERS SHOULD BE ABLE TO SET o Front Set

7) Positioning your body to set (i) Run around the ball, not to it. (ii) Position your body so the ball drops in front of the forehead between you and the

target. (iii)Your hands should come up 4 to 6 inches above the forehead. (iv) Keep elbows bent as you bring your hands up through the body. Do not make a

big circle or straighten the arms as you bring your hands up 8) Getting your hands and body ready to set

(i) Stay low (ii) Make a triangle with the thumbs and the index fingers (iii)Spread out the rest of the fingers (iv) Keep the hands flat but relaxed

9) Where to contact the ball (i) Let the ball come into your hands (ii) Keep the elbows bent

10) Setting the ball (i) When contact is made with the ball, give at the wrist and let the ball drop towards

the forehead. (ii) Next push up with the legs (iii)Transfer weight from both feet to the front foot (iv) Follow through with your hands to the ceiling at an angle so the ball drops into

the target. It is very important that you use your thumbs to set not just fingers. 11) Setting Tip

(i) Never stop your wrist motion during the setting motion at the point of contact. (ii) Back Set (iii)Bump Set

53

• SPIKING (RIGHT HANDED HITTER) o Power Attack

12) Transition (i) Turn your body away from the net to run to your hitting position. (ii) Keep your eye on the ball as you transition (iii)Turn your body back towards net and the setter

13) Approach and arm swing (i) Stay back until the setter contacts the ball (ii) Start with a left step and a forward arm swing (iii)Right step to the ball, swing your arm back

14) Plant jump and arm swing (i) Plant with your left foot parallel to the net (ii) Wing arms forward and then up (iii)Plant slightly behind the dropping ball, not under it

15) The Attack (i) Jump and open your shoulders, chest and palm towards the setter (ii) Use a pullback bow and arrow motion with the right arm as you go (iii)Plant slightly behind the dropping ball, not under it (iv) Wing left arm down as you go rotate the shoulders (v) Reach up with the right hand as you swing down the left hand to contact eh ball at

the top of your jump 16) Contact and Hit

(i) Hand should be cocked back open and fingers spread (ii) Contact with the heel of hand (iii)Snap your wrist to get your hand on top of the ball (iv) Follow through with the arm swing

17) Tips (i) Rotate your shoulders and turn the body when you contact (ii) Do not hit the ball with your body sideways; rotate the body fully until you are

facing the net (iii)Use your body to prevent shoulder injuries

o Dink o Off Speed o Swipe o Line o Cross Court o Sharp Angle o Off the Block

54

• SERVING o Underhand serve o Overhead serve

18) Ready to serve (i) Elbow up at shoulder level and pulled back behind the body (ii) Hand open, flat and by the ear with the palm down (iii)Hold the ball in the left hand with a straight arm in front of the right hand

19) Starting position and toss without serving (i) Feet should be about shoulder width apart (ii) You can have your feet even or have your left foot slightly forward (iii)Use your legs to toss the ball in front of the right arm (iv) Practice a short toss between 2 ½” - 3 ½” feet up (v) Practice the toss, to gain control of it

20) Contact and follow through (i) As you toss the ball out of your hand you will step with the left foot forward (ii) Bring the right arm up and make solid contact with the ball, arm fully extended (iii)Transfer your weight forward as you hit the ball (iv) Hit through the ball with hand and arm (don’t punch and pull back

21) Tips (i) Minimize the steps and motion

(a) The more steps you add to the motion the more chances for error (b) The higher the toss the more timing is needed

(ii) Toss, Step, Hit

• BLOCK o Single Block o Double Block

• POSITIONS ON THE COURT

o Server is right back – position 1 o Right front – position 2 o Center front – position 3 o Left front – position 4 o Left back – position 5 o Center back – position 6 o (Athletes should know these positions by name and number)

• LIBERO

o Can go in for anyone in the back row o Is not considered a substitution o The libero and the player being substituted must enter and exit from the sideline behind

the 10 ft. attack line and in front of the serving line. o Once the libero substitutes out she must wait for one serve and play before she re-enters. o The libero can attack from the row only if she does not attack the ball from above the net. o The libero cannot set the ball from in front of the ten ft. line, cannot attack the ball from

in front of the ten ft. line, and cannot block.

55

• DEFENSE

o Dig o Pancake o Dive

22) Forward dive and slide 23) Side dive and roll

56

• VOCABULARY o Arm Swing o Attack o Back Row Attack o Setting the block o Block o Bump o Centerline o Cross court o Cross step o Dead ball o Dig o Dink o Dive and roll o Double hit o Forearm pass o Forward dive o Float serve o Foul o Free ball o Hit o J-Stroke o Kill o Left side hitter o Libero o Lift about o Line shot o Middle blocker o Offense coaches o Offside block o Off speed hit o Overhand pass o Overhand serve o Pancake o Pass o Plant o Platform o Pull out o Right side hitter o Roll o Rotation o Run through o Setter o Shuffle o Side out o Spike

57

o Spike approach o Spiking line o Swipe o Tip o Top spin serve o Tracking the ball o Transition o Underhand pass

• ATTEND CLINICS: • Attend local or state clinics to learn more basic skill techniques and rule changes. • Work in conjunction with high school that you feed to learn about the offensive and

defensive systems they use, especially with 8th grade athletes.

58

LETTERING PROCEDURE

LIMITATION ON AWARDS. Schools may give one major award, not to exceed $70.00 in value, to a student during high school enrollment at the same school for participation in one of the UIL interschool competitions listed in Section 380. One additional symbolic award, not to exceed $15.00 in value, may be presented for participation in each additional UIL activity listed in Section 380. The $15.00 award shall not be given to a student for an activity during the same year that the major award is given for that activity. A letter jacket may be given any one time during a student’s enrollment at the same school. The student may receive symbolic awards- plaques, medallions, and letters- for participation in each additional UIL activity. A symbolic award may not be given to a student for an activity during the same year that the jacket is given for that activity. Schools must be very careful to see that the awarding of jackets does not overlap (i.e. football and band or volleyball and modern oratory).

LETTERING CRITERIA. The following lettering criteria will be used for all Progreso ISD Student Athletes. Any athlete meeting the criteria can earn a letter jacket. This method is to be reviewed by parents and athletes prior to the season.

• Jackets and letters are turned in and ordered in December and April on a projected list. December– Football, Volleyball, and Cross Country

• April – Basketball, Track, Softball, Baseball, Golf, and Soccer

*** These awards are only for those athletes that meet the lettering criteria, not for just participating. Participation is acknowledged by a certificate provided by the school.

FOOTBALL 6 or more Games BASKETBALL 14 or more Games TRACK 4 or more Meets + District Meet CROSS COUNTRY 4 or more Meets + District Meet VOLLEYBALL 14 or more Matches BASEBALL 13 or more Games SOFTBALL 13 or more Games SOCCER 10 or more Games GOLF 4 or more Tournaments + Qualify for

Regionals in one season. Or, two consecutive seasons of Varsity Competition to include 8 tournaments.

STUDENT ATHLETES/TRAINER/MANAGERS 2 Varsity Season

59

Minimum Competition Standards for High School Athletics

Football, Volleyball, Basketball, Baseball, Softball, and Soccer:

Varsity • Must compete in all games assigned

Junior Varsity • Must compete in all games assigned

Freshman • Must compete in all games assigned

Cross Country

• Varsity o Must have a full team entered in a minimum of seven (7) meets plus the district

meet. • Junior Varsity

o Must have a full team entered in a minimum of four (4) meets plus the district meet.

Track: • Varsity

o Must have one entry in at least thirteen (13) of seventeen (17) events in six meets plus the district meet.

• Junior Varsity o Must have one entry in at least nine (9) of seventeen (17) events in five (5)

meets plus the district meet.

Golf: Must have a full team entered for both boys and girls and compete in six (6) tournaments plus the district tournament. Accountability: Sanctions

• If minimum standards are not met, the head coach will be placed on a growth plan the following year.

• After the second year of standards not being met, the head coach’s assignment may be changed or the head coach may be relieved of all coaching duties.

Note: First year head coaches will be exempt from these standards during their initial year in the assignment.

60

FOOD FOR THOUGHT

" A consecutive series of great actions never is the result of chance and luck; it is always the product of planning and genius. Great men are rarely known to fail in their most perilous enterprises... Is it because they are lucky that they become great? No, but being great, they have been able to master luck." The Mind of Napoleon Bonaparte ***Note: Official School Colors and Logos 1. Red 2. White 3. Black

E1

American Red Cross Agreement

E2 Memorandum of Agreement between Progreso ISD and Regional Day School

Program for the Deaf

F1

Cash Disbursements

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112.00014706 PHS Soccer Boys 2/29/20 SW181-36-6412.00-001-09100078568 N

112.00014007 DTMS-Boy's Basketball 2/6/20181-36-6412.00-041-09100015227 N


012085 16.7905-28-2020 WHATABURGER INC. 014473 PHS-Golf 2/26/19 Hidalgo Tourn181-36-6411.00-001-0910001281417 N

17.75014690 PHS-Golf 2/26/19 Hidalgo Tourn181-36-6411.00-001-0910001281419 N

26.75014643 PHS Soccer Boy's 2/24/20 Hidal181-36-6411.00-001-0910001281411 N

27.00013898 PHS-Boy's Basketball 2/7/20181-36-6411.00-001-0910002439638 N

Program: FIN130006-18-2020 1:47 PM108-910



CheckNbr



InvoiceNbr

Page: 8 of 8

CheckDate EFT

17.44013999 PHS-Girl's Basketball 2/7/20181-36-6411.00-001-0910002439623 N

18.75014450 PHS-Soccer Boy's 2/7/20 SM181-36-6411.00-001-0910002439632 N

10.86014445 PHS Golf Boy's 2/5/20 Lyford181-36-6411.00-001-0910001214476 N

13.50014459 PHS-Baseball 2/8/20 Lyford181-36-6411.00-001-0910001270246 N


19.00014442 PHS-Soccer Boy's 2/4/20 Port I181-36-6411.00-001-0910002439130 N

46.34014791 PHS-Track 2/27/20 @ La Feria181-36-6411.00-001-0910001226227 N

26.39014513 DTMS-Boy's Track 2/29/20 RH181-36-6411.00-041-0910001226240 N

22.00014506 DTMS-Girl's Track 2/29/20 RH181-36-6411.00-041-0910001226239 N



95.25014643 PHS Soccer Boy's 2/24/20 Hidal181-36-6412.00-001-0910001281411 N

206.75013898 PHS-Boy's Basketball 2/7/20181-36-6412.00-001-0910002439638 N

61.75013999 PHS-Girl's Basketball 2/7/20181-36-6412.00-001-0910002439623 N

85.50014450 PHS-Soccer Boy's 2/7/20 SM181-36-6412.00-001-0910002439632 N


155.25014459 PHS-Baseball 2/8/20 Lyford181-36-6412.00-001-0910001270246 N


81.00014442 PHS-Soccer Boy's 2/4/20 Port I181-36-6412.00-001-0910002439130 N

218.75014791 PHS-Track 2/27/20 @ La Feria181-36-6412.00-001-0910001226227 N

135.50014513 DTMS-Boy's Track 2/29/20 RH181-36-6412.00-041-0910001226240 N

131.00014506 DTMS-Girl's Track 2/29/20 RH181-36-6412.00-041-0910001226239 N


012086 56.0005-28-2020 CHILI'S GRILL & BAR 014379 PHS-Track B&G 3/12/20 La Feria181-36-6411.00-001-09100010056 N

287.00014379 PHS-Track B&G 3/12/20 La Feria181-36-6412.00-001-09100010056 N


012087 446.4805-28-2020 SOUTHERN COMPUTER 014176 TECH EQUIPT FOR AGUILAR/FLO199-23-6399.00-001-099000IN-000620378 N

012088 686.4305-28-2020 PETROLEUM TRADERS 015094 Fuel For Transportation Dept.199-34-6311.00-999-0990001532127 N

End of Report186,786.45Total Checks

F2 Investment Report

Investment Type5/1/2020 Balance

Additions Deposits

(Penalties)Deletions

WithdrawalsCurrent Earnings

5/31/2020 Balance

Maturity Date

5/31/2020 Market Value

Investment PoolTEX POOL 2,609,323.44 - - 594.96 2,609,918.40 N/A 2,609,918.40

Totals 2,609,323.44 - - 594.96 2,609,918.40 - 2,609,918.40

PROGRESO ISDInvestment Report

5/1/2020 THRU 5/31/20202019-2020

TYPELocal Maintenance

F3 Tax Collection Report

F4

Budget Amendment

F5

Budget Update

Statement of Unaudited Revenues and Expenditures06-18-2020 2:29 PMDate Run: Program: FIN3600Progreso ISD108-910Cnty Dist:

File ID: CBudget vs. Actual As of May

AnnualBudget

YTDActual

YTDEncumbrance

Obj /Func Variance

Percent ToTotalDescription

Page 1 of 1

REVENUES:5700 LOCAL REVENUES -295,256.22-2,161,260.251,866,004.03 13.97%.00

5800 STATE REVENUES 3,007,448.64-12,067,598.9915,075,047.63 77.99%.00

5900 FEDERAL REVENUE 483,097.52-1,244,635.581,727,733.10 8.04%.00

3,195,289.94-15,473,494.8218,668,784.76 .00 100.00%5000 Total Revenues

EXPENDITURES:11 INSTRUCTION -2,370,598.376,282,363.45-8,935,409.94 47.90%282,448.12

12 INST. RESOURCES & MEDIA SVCS -28,490.9255,569.60-95,681.38 .42%11,620.86

13 CURRICULUM DEV.& INST.STF DEV -35,366.0825,978.66-65,634.74 .20%4,290.00

21 INSTRUCTIONAL LEADERSHIP -61,371.60205,782.18-268,548.52 1.57%1,394.74

23 SCHOOL LEADERSHIP -196,884.72589,313.98-788,558.78 4.49%2,360.08

31 GUIDANCE & COUNSELING -111,641.48239,140.29-354,160.66 1.82%3,378.89

33 HEALTH SERVICES -52,210.72119,069.38-172,149.33 .91%869.23

34 PUPIL TRANSPORTATION -73,515.97431,731.97-537,357.14 3.29%32,109.20

35 FOOD SERVICES -38,566.191,125,150.56-1,388,941.00 8.58%225,224.25

36 COCURR./EXTRACURR.ACTIVITIES -129,234.73782,180.60-980,793.91 5.96%69,378.58

41 GENERAL ADMINISTRATION -167,541.27688,184.98-914,246.52 5.25%58,520.27

51 PLANT MAINTENANCE & OPERATIONS -274,413.912,052,212.71-3,091,112.28 15.65%764,485.66

52 SECURITY & MONITORING SERVICES -66,606.92216,975.22-283,582.14 1.65%.00

53 DATA PROCESSING SERVICES -89,537.51246,921.31-359,862.15 1.88%23,403.33

61 COMMUNITY SERVICES -17,660.9026,674.02-49,907.25 .20%5,572.33

93 PAYMENTS TO FISCAL AGENTS\MBRS -8,500.0112,500.00-21,000.01 .10%.00

99 Other Intergovernmental Charge -483.7616,368.50-27,000.01 .12%10,147.75

-3,722,625.0613,116,117.41-18,333,945.76 1,495,203.29 99.99%6000 Total Expenditures

OPERATING TRANSFERS:7915 OPERATING TRANSFERS IN .00.00.00 .00

.00.00.00 .007000 Total Other Resources/Non-Operating Rev

8911 OPERATING TRANSFERS OUT .00.00.00 .00

.00.00.00 .008000 Total Other Uses/Non-Operating Exp

.00 .00

.00.00334,839.00 -2,357,377.41

End of Report

Total Operating Transfers

3000 Fund Balance - May (Unaudited)3000 Year to Date Fund Balance (Unaudited)

F6 Property, Casualty and Liability Insurance

Coverage Proposals

PROGRESO INDEPENDENT SCHOOL DISTRICT “A College and Career Readiness District”

P.O. Box 610 Progreso, TX 78579

Phone: (956) 565-3002 Fax: (956) 565-2128

School Vision "Students will be inspired to search, discover, experience and apply knowledge in a safe creative environment”

School Mission Every student in Progreso ISD will graduate with an Associate’s Degree and/or a career license

To: Mr. Sergio Coronado, Superintendent of Schools From: Juan J Hernandez Finance Director Date: June 18, 2020 Ref: Property, Casualty and Auto Insurance The District recently requested proposal for Property, Casualty and Auto insurance for the period of July 1 2020 to June 31 2021 Year. The District received proposals from the following firms:

Firm Property Casualty/ School Liability Auto Total TASB Risk Fund $312,889 $12,953 $13,372 $339,214 Carlisle Insurance $369,050 $ 8,067 $30,918 $408,035

Upon review of the of the proposals it was determined that Carlisle Insurance did not included all the written qualifications required. This made TASB Risk Fund Management the only qualified vendor. The Administration recommend TASB Risk fund to provide Property, Casualty and Auto insurance for Progreso ISD for the 2020-2021 year.

Thank You.

http://www.progreso-isd.net/News.htm

F7 TEA Monitor/Conservator Expense

Report, May 2020

HANDOUT

Jeff Cottrill 6/22/20


HANDOUT

District Name: Installation Type: Conservator

County District No.: Board President: Frank Alanis

Date of Appointment: Superintendent: Sergio Coronado

Entry Conditions:

M/C Role:

Action Plan:

Action Plan Achievements:

Action Plan Challenges:

Overall Status Activities On Track Exit Criteria

Off Track 40% See Exit Criteria Tab

Recommended Start Date

Completed or Due By

Continuation Review meeting minutes/agendas

On Track on-going on-going Conservator Understand board priorities and actions

Review of board agendas reflects lack of focus on student achievement

Avoid handouts at board meeting; staff to include supporting documentation in agenda packet

Continuation Review/recommend board policy revisions

On Track on-going on-going Superintendent, Conservator Compliance with policies Board policy revisions

Review updated policies on ranking, purchases and employee pay

Continuation Evaluate training needs Off Track on-going on-goingConservator/ superintendent, board

Identify training gaps in knowledge or skills; build trust

Attend trainings to obtain necessary skills; Comply with board policy BBD

Regularly provide board with chart of CPE hours taken & needed; ESC1 had board training on 5/16/20 but majority of the board did not take training.

Progreso ISD Name: Linda Romeros

108-910 Reporting Month May

Presentation of School FIRST; Annual Financial Report presented, approved and uploaded to TEA website by January 28; unmodified opinion on AFR

Getting the board members to attend or receive on-line training to comply with the annual board member required traing hours; attendance by board member that has rarely being at district since May 2019; district to monitor expenditures to add to the year end fund balance

Governance

District Status Notes/ Comments

management team 2/11/14; conservator 10/1/2016 Date of Submission Friday, June 5, 2020

Executive leadership failed to perform its duty to govern, administer, and oversee the management of the district's funds. The board, executive leadership and administrators knowingly allowed serious and pervasive violations of federal, state, and local requirements pertaining to financial management, including contracts and purchasing laws. The district failed to implement and follow

policies and procedures to ensure the proper use, accounting and controls of public funds and resources. Situation requires extensive and long-term intervention to restore integrity and accountability in the district's operations.

Includes but is not limited to:Developing a plan of improvement...

Reviewing current board policies and practices related to governance, financial management, business operations and administration and directing changes to policy and practice to address identified concerns;

Reviewing the district's compliance with fingerprinting and criminal history recordDirecting the district to procure professional services of an education service center (ESC) to provide financial oversight in the areas of contracts and purchasing procedures...

Directing the district to procure external professional services to assist the district in its federal grant management functions...Reviewing and assessing the need for training for school administration related to the identified areas of concern and developing a required training schedule

Attending board meetings, including executive sessions; andRecommending any additional actions the TEA may need to take.

District to add to the year end fund balance $750,000; Special education department to be in compliance with state and federal laws by year end; board members to complete required training by end of fiscal year; absentee board member to regularly start attending board meetings

Monitor/Conservator

Activities & Status

Activity(Actions/Processes) Status

Implementation TimelinePerson(s)

ResponsibleExpected Outcomes

(Goal/Target)Results

(Evidence/Outcomes/Data) Next Steps

Continuation Attend board meetings, workshops & executive sessions

Off Track on-going on-goingConservator/ superintendent, board

Observe & interact with trustees during meetings where appropriate & needed

Interactions & information obtained at meetings used in progress reports

Continue attendance at all board meetings,workshops, & executive sessions; one member has rarely attended since May 2019

Continuation Board training hours Off Track on-going on-going Board Identify training gaps in knowledge or skills; build trust

Attend trainings that will help board address necessary skills; training hours reported

ESC1 held legislative training in 3 valley locations and two board members went to training. Team of 8 training has not materialized - board members will commit to date

Narrative:

Place 4 and 5 trustees took oath of office at the May 11th board meeting and board members kept the same officer positions. The Board approved the settlement agreement with the Commissioner of Education and the Texas Education Agency regarding the pending average daily attendance investigations and the board of managers litigation at the May 18th board meeting. Drive is to get board members to attend required trainings.


Slightly Off Track 20% See Exit Criteria Tab


Completed or Due By

Continuation Review Sales tax filing compliance

Slightly Off Track 9/1/2018 12/31/2019Business Manager, Legal Counsel, conservator

Procedures, forms & properly filled out fund raising activities by organization

Documentation for each fund raising with corresponding deposits

Monitor implementation of 2 one day fund raisings per calendar year per organization to avoid sales tax reporting. Difficult to track with monthly deposits; middle school in compliance awaiting high school paperwork

Continuation Review Cash flow analysis Slightly Off Track 9/4/2018 on goingBusiness Manager,conservator

Create standard operating procedure

Implemented and cash flow updated monthly

Monthly monitoring of cash flow analysis; minor clarifications being made to presentation

Continuation Review Budget analysis/ budget amendment preparation

On Track on going on going Business Manager, conservator

No overdrawn functions; monitor expenditures No AFR findings

Monitor monthly reporting in business & finance section of regular board meeting

Continuation Complete Standard accounting procedures manual

Slightly Off Track September 1 2018 8/31/2020 Business Manager,

conservatorReduce number of audit entries; No findings in AFR

AFR prepared and submitted to TEA on time; audit entries reduced

Staff has made revisions to procedural manuals and needs to finalize manuals

Continuation Address Internal controls in manuals; practice reflects policy

Slightly Off Track 9/1/2018 8/31/2020Business Manager,conservator

Practice reflects policy No findings in AFR

AFR, auditor's management letter, bids and board minutes

Procedure manuals to incorporate additional internal controls due to limited staff; business manager to make revisions to manuals & prepare activity funds manual

Financial Accountability


Narrative: Business staff is working remotely and comes in when necessary. Emphasis is on getting ready for the next school year with the necessary purchases and generating a 20-21 budget.

Monitor/Conservator

Activities & Status


Implementation Timeline Person(s) Responsible

Expected Outcomes(Goal/Target)

Results(Evidence/Outcomes/Data) Next Steps


On Track 67% See Exit Criteria Tab


Completed or Due By

ContinuationReview compliance with new hires-finger printing & background checks

On Track on-going on-going Human Resources District meeting compliance Evidence that process is being performed-HR affidavit

Monitor compliance throughout the year as needed

Continuation

Submit required paperwork for Special Education Complaint Investigation Required Corrective Actions

On Track 9/1/2019 on-going

Superintendent, Special Education

Director, conservator

Compliance with federal and state special education laws and the implementing regulations pertaining to the Individuals with Disabilities Education Act (IDEA)

Proof of submittal of required documentation, reports, services provided, letters, training agendas due to TEA by 12/9/2019; ongoing compliance with federal & state special education laws

Documentation submitted to TEA by timeline; TEA was missing some files but staff provided the requested information on June3; pending are compensatory services owed to students

Continuation

Submit required paperwork for School Health & Related Services (SHARS) out of compliance findings and required actions

Complete 12/10/2019 1/21/2020

Superintendent, Special Education

Director, conservator

Compliance with Federal, IDEA and SHARS laws and disclosures; parental consent for billing of SHARS services

Corrective Action Plan that includes policies, procedures & monitoring to ensure compliance with IDEA guidelines. SHARS parental consent form & the annual written notice

Monitor progress of required actions due to TEA by January 21, 2020. Corrective Action Plan ( CAP) submitted to TEA prior to January 1. TEA submitted final report to district & complaint is considered closed.

Statutory Compliance (SAI)


Narrative: District received final report correspondence from TEA regarding the SHARS investigation and the complaint is considered closed. The Special Education Director addressed the special education investigation on a timely manner and has submited the majority of the required paperwork. Paperwork pending is on compensatory services owed to the students due to pandemic shelter in place. The director will be working on getting the services performed during the summer.

Monitor/Conservator

Activities & Status






On Track 75% See Exit Criteria Tab


Completed or Due By

Continuation Perform Staff Interviews On Track On-going On-going conservator Interview staff - understand roles/responsibilities

Identified need for staff training in purchasing, budget, and accounting processes

Staff to regularly attend ESC1 Finance Advisory Council and Purchasing Advisory Council

Continuation Contact the PSP On Track On-going On-going conservator Landscape of student performance

Improved instruction, additional remediation addressed; campus test scores

PSP will be assisting districk with benchmark analysis once students go back to school

Continuation Contact the ESC On Track On-going On-goingconservator, superintendent, staff

Trained board & staff in necessary areas

attendance hours and knowledge of necessary skills

Sup't to attend ESC 1 mtgs & business staff to attend FAC meetings;ESC1 Finance Advisory Council meetings are being held on Zoom and the staff has been attending

Continuation Implement a district strategic plan

Slightly Off Track 10/1/2018 6/30/2020 Superintendent, administrators

Understand district objective and goals

Understand district's plan to achieve identified goals

Strategic plan firm could not commit to an earlier date then May or June. This is on hold until further notice

General/Other Activities


Narrative: Superintendent will contact strategic plan vendor to try and schedule for this summer.

Monitor/Conservator

Activities & Status





Total # of meeting min.(Goal: < 2hr)

# Min. focused on Student Outcomes

% of min. focused on Student Outcomes

100% 75% 0.383333333

5/11/20 Special Yes 86% 20 0 0%

5/18/20 Special Yes 57% 31 0 0%

5/26/20 Regular Yes 86% 33 0 0%

5/29/20 Special Yes 71% 8 0 0%

Date of Visit Duration of Visit

5/18/2020 0.75

5/26/2020 2.5

Board Meetings: Monitors/Conservators are to attend no less than 80% of all regular meetings of the board throughout the installment. A Board Time Use Tracker should be completed at each meeting and submitted, with the agenda, as an attachment to the Progress Report. Monitors/Conservators shall request placement on the board meeting agenda no less than quarterly to provide the board with a status update on district progress with regards to the installment. *Those installed for reasons related to academic accountability or governance issues are to attend no less than 80% of any non-closed meeting authorized by the Board or Board president including, but not limited to, Board workshops, Board hearings, Board committees.

Date of Board Meeting Type of Meeting(Regular, Special, Emergency,

etc.)

Attended by Monitor/

Conservator

Attendance (% of members present)

Student Outcome Goals

Onsite Visits: Visits are scheduled as needed (approximately 3-5 times p/m) to monitor progress of district plans. Please provide the date, amount of time spent, the general purpose of the visit and comments or reflections.

Contact(s) During Visit Purpose of Visit Summary / Next Steps / Additional Comments

Summary of Germane Action(s)/Additional Comments

Administer Oath of Office to Trustee Places 4 & 5; approved teacher & administrator Chapter 21 term contracts for the 2020-

2021 school yearApproved settlement agreement with the Commissioner of

Education and the Texas Education Agency regarding pending investigations and litigation

Approval of bid process for property, casualty, auto and liability insurance coverage for 2020-2021

Approved graduation for June 4 at stadium-4 guests per graduate; Approved summer school for June 1 to June 25 to be

done by providing instructional packets & teacher assistance

Superintendent, Board, Legal Counsel Attend board meeting Obtain signed copy of aggreement with Commissioner of Education and TEA

Superintendent, Board, Legal Counsel, business manager

Attend board meeting; discuss budget process and funding with sup't & business manager

Follow up on property, casualty, auto and liability insurance bid timelines

6/22/20


Notice is hereby given that a SPECIAL Board Meeting of the Board of Trustees of the Progreso I.S.D. will be held on the 11th of May 2020 at 12:00 p.m. via Zoom at https://us02web.zoom.us/j/84247877808?pwd=SktaWSt1Z01nWW5zRi80SVVoQUU3Zz09/ Phone: +1 346 248 7799, Meeting ID: 842 4787 7808 at which time the following agenda items will be discussed.

A- Call meeting to order

A1 Pledge of Allegiance A2 Prayer

B- Governance

B1 Presentation of Election Certificates and Administration of Oath of Office to 2020 Trustees (Places 4 and 5)

B2 Election of Board Officers

C- Executive Session: Closed Meeting under Texas Gov’t Code 551.071; 551.072; 551,074; 551.- 076; 551,082.

(a) Resignations and Superintendent’s recommendations for terminations, proposed



clerical/technical and auxiliary (d) Discussion with Management Team concerning the roles and responsibilities of public

officers, i.e. Board Members

D- Reconvene in Open Meeting to take action on the following items: Discuss and take possible action on the following items: (a) Discussion and possible action on Superintendent’s recommendations concerning





https://us02web.zoom.us/j/84247877808?pwd=SktaWSt1Z01nWW5zRi80SVVoQUU3Zz09/

E- Adjournment

Dated this 8th day of May 2020 – Progreso Independent School District


I, the undersigned authority, hereby certify that the above Notice of Meeting of the Board of

Trustees of the above-named school district is a correct copy of the Notice and that I posted the Notice on the bulletin board for public notices in the district’s Central Administrative office located at 600 North Business Farm Rd. 1015, Progreso, Texas, on the 8th day of May 2020 at 12:00 P.M.



Dated this 8th day of May 2020 – Progreso Independent School District By: ___________________________________, Superintendent


Notice is hereby given that a SPECIAL School Board Meeting of the Board of Trustees of the Progreso I.S.D. will be held on the 18th of May 2020 at 12:00 p.m. at the Administration Office,

Conference Room, Progreso, Texas, at which time the following agenda items will be discussed.

A- Call meeting to order A1 Pledge of Allegiance/Texas Flag A2 Prayer

B- Executive Session: Closed Meeting under Texas Gov’t Code 551.071; 551.072; 551,074; 551.-

076; 551,082. (a) Resignations and Superintendent’s recommendations for terminations, proposed



clerical/technical and auxiliary (d) Discussion with Management Team concerning the roles and responsibilities of public

officers, i.e. Board Members (e) Discussion and action regarding proposed settlement agreement with the Commissioner of

Education and the Texas Education Agency regarding pending investigations and litigation, including Cause Nos. D-1-GN-16-000005, 03-16-00254-CV, D-1-GN-15-000834, and 03-19-00277-CV.

C- Reconvene in Open Meeting to take action on the following items:

Discuss and take possible action on the following items: (a) Discussion and possible action on Superintendent’s recommendations concerning





(e) Discussion and action regarding proposed settlement agreement with the Commissioner of Education and the Texas Education Agency regarding pending investigations and litigation, including Cause Nos. D-1-GN-16-000005, 03-16-00254-CV, D-1-GN-15-000834, and 03-19-00277-CV.

D- Adjournment

Dated this 15th day of May 2020 – Progreso Independent School District

By: ___________________________________, Superintendent I, the undersigned authority, hereby certify that the above Notice of Meeting of the Board of

Trustees of the above-named school district is a correct copy of the Notice and that I posted the Notice on the bulletin board for public notices in the district’s Central Administrative office located at 600 N Business Farm Rd. 1015, Progreso, Texas, on the 15th day of May 2020 at 11:00 A.M.

Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, large print or Braille, are requested to contact us at (956) 565-3002 one day prior to the meeting so that appropriate arrangements can be made.

Dated this 15th day of May 2020 – Progreso Independent School District By: ___________________________________, Superintendent


Notice is hereby given that a REGULAR School Board Meeting of the Board of Trustees of the Progreso I.S.D. will be held on the 26th of MAY 2020 at 12:00 P.M. at the Administration Office Conference Room , Progreso, Texas, and via Zoom at https://us02web.zoom.us/j/88198633387 Phone: +1 346 248 7799, Meeting ID: 881 9863 3387 at which time the following agenda items will be discussed.

A- Call meeting to order A1 Pledge of Allegiance/Texas Flag A2 Prayer A3 Public Audience

Public participation is limited to this, the designated open forum portion of the meeting. In accordance with District Policy BED (Local), the Board may impose reasonable time limits on this portion of the meeting. Persons who wish to participate in this portion of the meeting shall sign up with the presiding officer or designee before the meeting begins and shall indicate the topic about which they wish to speak. No presentation shall exceed five minutes. Delegations of more than five persons shall appoint one person to present their views before the Board.

A4 School Board Minutes March 27, 2020 Special Board Meeting April 27, 2020 Regular Board Meeting May 11, 2020 Special Board Meeting

B- Superintendent’s Report Discussion and possible action on the following:

B1 District Reports B2 Graduation Dates B3 Modified Summer Schedule

C- Curriculum & Instruction: Discussion and possible action on the following: C1 Proposal for Summer School June 1, 2020 - June 25, 2020 D- Support Services/Facilities Discussion and possible action on the following: E- Student Services

Discussion and possible action on the following: E1 Memorandum of Understanding Regarding the Hidalgo County Juvenile Justice

Alternative Education Program 2020-2021 E2 Student Athletic Insurance Proposal 2020 -2021 E3 Approval of Ambulance Services Contract Renewal

F- Finance: Discussion and possible action on the following: F1 Cash Disbursements

F2 Investment Report F3 Tax Collection Report F4 Budget Amendment

F5 Budget Update F6 Property, Casualty and Liability Insurance Coverage Renewal 2020-2021 F7 TEA Monitor/Conservator Expense Report, April 2020

https://us02web.zoom.us/j/88198633387

G- Governance: Discussion and possible action on the following:


H- Executive Session: Closed Meeting under Texas Gov’t Code 551.071; 551.072; 551,074; 551.- 076; 551,082. (a) Resignations and Superintendent’s recommendations for terminations, proposed



clerical/technical and auxiliary (d) Discussion with Management Team concerning the roles and responsibilities of

public officers, i.e. Board Members

I- Reconvene in Open Meeting to take action on the following items: Discuss and take possible action on the following items: (a) Discussion and possible action on Superintendent’s recommendations concerning





J- Adjournment

Dated this 22nd day of May 2020 – Progreso Independent School District


I, the undersigned authority, hereby certify that the above Notice of Meeting of the Board of Trustees of the above-named school district is a correct copy of the Notice and that I posted the Notice on the bulletin board for public notices in the district’s Central Administrative office located at 600 North Business Farm Rd. 1015, Progreso, Texas, on the 22nd day of May 2020 at 12:00 P.M.



Dated this 22nd day of May 2020 – Progreso Independent School District By: ___________________________________, Superintendent


Notice is hereby given that a SPECIAL Board Meeting of the Board of Trustees of the Progreso I.S.D. will be held on the 29

th of May 2020 at 3:00 p.m. via Zoom at https://us02web.zoom.us/j/8 l O l 3953670?pwd=WmZPbk 1 ZSVIYSUtYWXRFcGV 4dGZLdz09 Phone:+ I 346 248 7799, Meeting ID: 810 1395 3670 at which time the following agenda items will be discussed.

A- Call meeting to order

B- FinanceBI Approval for District to request Bids on Property, Casualty and Liability Insurance

Coverage for 2020-2021

C- Adjournment

Dated this 26th day of May 2020 - Progreso Independent School District

By: ---+�-...-£o=-=--.,C.----------->' Superintendent

I, the undersigned authority, hereby certify that the above Notice of Meeting of the Board of Trustees of the above-named school district is a correct copy of the Notice and that I posted the Notice on the bulletin board for public notices in the district's Central Administrative office located at 600 North Business Farm Rd. IO 15, Progreso, Texas, on the 26th day of May 2020 at 2:30 P.M.

Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, large print or Braille, are requested to contact us at (956) 565-3002 one day prior to the meeting so that appropriate arrangements can be made.

Dated this 2611' day of May 2020 - Progreso Lndependent School District

By�

•

, Superintendent

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