regular meeting municipal council corporation of …construction of 270 km of natural gas...

REGULAR MEETING MUNICIPAL COUNCIL

CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL MUNICIPAL HALL, SPENCERVILLE, ONTARIO

MONDAY, JULY 27,2015 6:30PM

1. Call to Order

2. Approval of Agenda

3. Disclosure of Pecuniary Interest & the General Nature Thereof

4. Delegations or Presentations a) T.I.A.R.A. -Heritage River Designation

5. Minutes of the Previous Council Meeting a) Regular Meeting -June 22, 2015

6. Business Arising from the Previous Council Meeting (if any)

7. Committee Minutes a) Administration & Finance Committee of the Whole -July 6, 2015 b) Compliance Audit Committee- July 8, 2015 c) Recreation Advisory Committee- July 9, 2015 d) Community Development Committee -July 13, 2015 e) Port Management Committee- July 15, 2015 f) Public Works, Environmental Services & Facilities - July 20, 2015

8. Action and Information Items from Committees a) Holmes Drainage Assessment b) OSEB Resolution c) Endorse Occupational Health & Safety Act Policies d) Budget Addendums - PSAB e) Maples- Senior Residence Designation Request f) Resolution to Support Keep Hydro Public g) Severance Applications B-55-15 & B-56-15 {Thellend) h) Severance Application B-57-15 (Henderson i) Award Bin Wall Repair Project (Port) j) Award Hot Mix Paving Tender k) Award SCBA Tender (ECFD)

9. Correspondence

10. Approval of Disbursements a) Municipal Accounts b) Port Accounts

11. By-laws a) Appoint Chief Building Official b) Appoint Municipal Law Enforcement Officer c) Amend Sale of Surplus Land Policy d) Tangible Capital Asset Policy e) Amend A TV By-law f) Agreement with Wynands - Upgrades to Unopened Road Allowance g) Civic Holiday Designation

12. CAO's Administrative Update

13. Councillor Inquiries or Notices of Motion

14. Mayor's Report

15. Question Period

16. In Camera a) Acquisition or disposition of land for municipal or local board purposes,

specifically, cottage leases. b) Minutes of June 22, 2015 Closed Session

17. Confirmation By-law 18. Adjournment

Directors

Laura Bell

Michael Bell (Vice-President Education)

Martin Bordt

David Bull (Vice-President Planning)

Blu Mackintosh (Secretary)

Joy Macklem

Marion MacLeod (Treasurer)

Dr. Harry McAdie

Pierre Mercier

Margot Miller

Brian Reynolds (President)

The Mayor and Council The Municipality of Edwardsburgh/Cardinal 18 Centre Street P.O. Box 129 Spencerville ON KOE lLO

Dear Mayor and Councillors,

June 14, 2015

TIARA, the Thousand Islands Area Residents' Association, is asking for the renewed support of the Township of Edwardsburgh/Cardinal for its nomination of the Upper St. Lawrence River as a Canadian Heritage River.

We are pleased that your Township passed a Resolution of approval in principle on March 6, 2008 for this initiative, which was spearheaded by our then President, Dr. Peter Macklem. Since then, we researched and eventually produced our Nomination Document (attached) which was presented to the Canadian Heritage Rivers System (CHRS) Board in May of 2011. Tragically, Dr. Macklem died suddenly that February, and we are now completing the project in his memory.

This past winter, we have been able to secure resolutions of renewed support from all the other riverfront municipalities as well as the Mohawk Nation of Akwesasne. To complete this part of our nomination package, we just need support from Edwardsburgh/Cardinal.

It is understandable that there might be concern that Canadian Heritage River designation will impact on your own jurisdiction. To reassure you, we quote from the CHRS's 2014 Policies, Principles and Operational Guidelines:, "Governments retain their traditional jurisdictional powers and management responsibilities throughout this process. Local communities, Aboriginal Peoples, landowners, and other stakeholders have their existing rights and concerns respected when rivers are included as part of the system."

The CHRS looks for a range of attributes of each nominated river, and many of these fall under their heading of "Cultural Heritage". We have emphasized that the St. Lawrence has always been a vital waterway for transportation, shipping and trading, central to the history of all of Canada starting from earliest Aboriginal times. Your wellequipped Port of Johnstown is proof that this heritage of river-based commerce continues proudly to this day. It is interesting to note that several other Canadian Heritage Rivers also boast thriving commercial ports, and obvious examples are the

RR 1 LANSDOWNE ONTARIO KOE lLO • PHONE: (613) 541-1589

E MAIL: [email protected] WEBSITE: WWW.TIARAWEB.ORG

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Saint John River flowing past Saint John NB, the Detroit River going between Detroit/Windsor and the St. Marys River through Sault-Ste-Marie (Ontario and Michigan).

The CHRS is currently identifying "gaps" in the list of Canadian Heritage Rivers, with some areas or heritage values being under-represented. It is encouraging that they have identified the St. lawrence as a river which they would hope to add to the list.

We have requested an opportunity to come before your Council on June 22, 2015, and would be very happy to answer any questions you may have. We very much hope that your municipality will join the others up and down the River, and pass a motion to support our initiative, so that the St. lawrence might eventually join the other Canadian Heritage Rivers and be given the national and local recognition that it certainly deserves.

Respectfully submitted,

TIARA Thousand Islands Area Residents' Association

:Marion :MacLeod"

Marion Macleod St. lawrence Heritage River Committee

River Nomination

Whereas, the St. Lawrence River, known to First Nations as Kaniataraowaneneh (the majestic and magnificent river), was the central artery for exploration, commerce and cross-cultural contact between aboriginal groups and European settlers.

Whereas, the Upper St. Lawrence region shows evidence of prehistoric Aboriginal occupation as early as the Paleo-Indian period (9000- 5000 BCE).

Whereas, Europeans arrived in the Upper St. Lawrence region in the 1600s, providing Canadians with almost 400 years of history related to exploration, trade, conflict and settlement.

Whereas, the Upper St. Lawrence River was and continues to be a vital transportation route, helping to sustain earlier fur and timber trades and present-day international trade.

Whereas, numerous fortification-based communities can be found along the north shore of the Upper St. Lawrence, revealing the stories of relations among First Nations and Europeans and between Canadians and Americans.

Whereas, the Upper St. Lawrence offers a rich social history of trade between Canada and the U.S. spanning more than a century.

Whereas, the region was the scene of many battles that marked significant points in the development of Canada as a nation - from the Beaver Wars and the French and Indian War, to the War of 1812 and Rebellions of 183 7 - and was a hotbed of activity during the American Civil War.

Whereas, the construction of the Seaway on the Upper St. Lawrence River offers a unique and poignant story of the "Lost Villages" and the industrial development of Canada.

Whereas, well-preserved homesteads and buildings showcase a range of building and living styles from the nineteenth century.

Whereas, the Upper St. Lawrence traverses an area that represents more than one billion years of evolutionary history.

Whereas, the Upper St. Lawrence River consists of a complex array of habitats including more than 1,800 islands, 2,000 shoals and thousands of hectares of coastal wetlands.

Whereas, the Upper St. Lawrence is situated in the centre of the most important area of ecological connectivity east of the Rocky Mountains, with Algonquin Park to the north and Adironacks State Park in New York State to the south.

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Whereas, the region is home to the Frontenac Arch Biosphere, one of 15 UNESCOdesignated biospheres in Canada.

Whereas, the Upper St. Lawrence is home to 31 species at risk and supports more than 88 species of fish in the Thousand Islands area alone.

Whereas, the Upper St. Lawrence has an impressive network of scenic roads and hiking and biking trails along both its north and south shores, most prominent of which is the Thousand Island Parkway.

Whereas, the Upper St. Lawrence River includes the full range of water-based activities such as boating, angling, camping, hiking, and natural and cultural appreciation, which work together to form a unique river-touring experience.

Whereas, environmental, cultural and recreational groups on both the Ontario and American sides of the Upper St. Lawrence work together to conserve and celebrate the river's rich heritage.

Therefore, it is recommended by the Province of Ontario that the 200-kilometre-long section of the St. Lawrence River bordering the Province of Ontario, from the headwaters at Kingston on Lake Ontario to Lake St. Francis, be nominated to the Canadian Heritage Rivers System for the purpose of recognizing, celebrating and conserving the River's outstanding cultural heritage values.

Honourable Linda Jeffrey Minister ofNatural Resources Province of Ontario

Date

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Executive Summary

This document presents the case in support of the nomination of the Upper St. Lawrence River for inclusion in the Canadian Heritage Rivers System. The nomination is based on the river's cultural heritage values, and covers the area from the St. Lawrence's headwaters at Kingston to the Ontario-Quebec border.

The Upper St. Lawrence River has a long and storied role in the pre-history and development of Canada. Activity on the river can be traced back to prehistoric times. From the fur trade to the lumber trade, the St. Lawrence River served as the shipping link between the Atlantic Ocean and the Canadian interior, and was used by Aboriginal and European communities alike. By enabling the trading of Canada's natural resources, it was a key facilitator of Canada's development as a country.

Today, the Upper St. Lawrence boasts abundant historic sites and museums along its length, offers a stunning and internationally-recognized riparian environment in the Thousand Islands, and remains a vital transportation route linking the Atlantic Ocean to the Great Lakes.

Designating the Ontario portion of the St. Lawrence River would address recognized gaps in the Canadian heritage river network. This section of the river crosses both international and provincial boundaries; has been the backdrop for Aboriginal and European crosscultural contact; boasts distinctive architecture inspired by the river; and is home to welldeveloped and nationally recognized land-based tourism attractions.

Future designation of the Ontario portion of the St. Lawrence will build on the considerable community support and momentum that exists on both the Canadian and American sides of the river. There already exists a strong grassroots commitment to sustainable living and stewardship of cultural and natural values built by initiatives such as the Frontenac Arch Biosphere Reserve. Disparate communities in the region are working together and building networks.

Designating the Ontario portion of the St. Lawrence River as a heritage river will build upon this strong foundation in the interests of protecting, enhancing, and publicizing the cultural and natural heritage of this special waterway.

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MINUTES REGULAR MEETING

MUNICIPAL COUNCIL CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

SPENCERVILLE MUNICIPAL OFFICE MONDAY, JUNE 22, 2015

PRESENT: Pat Sayeau, Mayor Michael Barrett, Councillor Gerry Morrell, Councillor Karie Smail, Councillor

REGRETS: Peggy Taylor, Deputy Mayor

STAFF: Debra McKinstry, CAO/Cierk Melanie Stubbs, Treasurer Dave Grant, Director of Operations Sheena Earl, Deputy Clerk

1 . Call to Order

6:30PM

Mayor Sayeau called the meeting to order at 6:30pm.


R2015-230 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council approves the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof- None

4. Delegations

a) Brian West, Eastern Mainline Project Manager- TransCanada

Mr. West provided an overview of the Eastern Mainline Project which proposes to construction of 270 km of natural gas transmission pipeline between Markham and Edwardsburgh/Cardinal, and to add nine new units to five existing compressor stations along the proposed route. He reviewed safety measures of the proposed line, a timeline of the project and planned community engagement sessions.

Questions were raised with respect to the need for the project and contact with and compensation for landowners along the pipeline. Members briefly discussed the Energy East pipeline project, a separate TransCanada project which proposes to transition a natural gas line to oil.

5. Minutes of the Previous Council Meeting

a) Regular Meeting - May 25, 2015

R2015-231 Decision: Moved by: K. Smail seconded by: G. Morrell that Municipal Council receives and approves the minutes of the Regular Meeting dated May 25, 2015.

Carried

6. Business Arising from the Previous Council Meeting (if any) - None

Page 1 of 8

7. Committee Minutes

Regular Council June 22, 2015

a) Public Library Board -April 28, 2015 & May 26, 2015

R2015-232 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council receives the minutes of the Public Library Board meeting dated April 28, 2015 & May 26, 2015.

Carried

b) Administration & Finance Committee of the Whole- June 1, 2015

R2015-233 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council receives and approves the minutes of the Administration & Finance Committee of the Whole meeting dated June 1, 2015.

Carried

c) Community Development Committee- June 8, 2015

R2015-234 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council receives and approves the minutes of the Community Development Committee meeting dated June 8, 2015.

Carried

d) Recreation Advisory Committee- June 11, 2015

R2015-235 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council receives and approves the minutes of the Recreation Advisory Committee meeting dated June 11, 2015.

Carried

e) Public Works, Environmental Services & Facilities- June 15, 2015

R2015-236 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council receives and approves the minutes of the Public Works, Environmental Services & Facilities Committee of the Whole dated June 15, 2015.

Carried

f) Port Management Committee

R2015-237 Decision: Moved by: K. Smail seconded by: G. Morrell that Municipal Council receives and approves the minutes of the Port Management Committee meeting dated June 17, 2015.

Carried

8. Action and Information Items from Committees

a) Meadowland Subdivision Power of Sale

R2015-238 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council: 1.) Offer for sale the property north of the existing Meadowlands subdivision

approximately 60 acres, comprised of 22 acres of land subject to draft plan subdivision approval and 38 acres of vacant land; and 2.) Consider potential intensification of the development of the land that is

draft plan approved for subdivision should such an application come

Page 2 of8

forward.


b) Thorpe-Ellis Drainage Assessment (Holmes)

Carried

Moved by: M. Barrett seconded by: G. Morrell whereas in 2010 the Township of South Dundas completed work on the Thorpe-Ellis Drain and assigned drainage benefit costs to several properties in the Township of Edwardsburgh Cardinal including properties on roll numbers 0701 701 04501 106 & 107 located at 713 Pittdale Road (Holmes); and Whereas the owners of these two properties were not initially aware that their drainage assessment was some $200.00 or so higher than the neighbouring properties and subsequently missed the opportunity to appeal their assessments during the mandated appeal period; and Whereas numerous attempts over the past five years to have South Dundas review and adjust the drainage assessments for these two properties have failed to bring any satisfactory resolution to the property owner; and Whereas it is the responsibility of Edwardsburgh Cardinal to collect and remit to South Dundas the required assessment amounts, which have now been added to the tax accounts of these properties; Therefore be it resolved that in the interest of resolving this long outstanding dispute and bringing closure to this matter the Township of Edwardsburgh Cardinal shall write-off $200.00 of the Drainage Assessment amounts for each of the properties on roll numbers 0701 701 04501 106 & 107 and issue a credit to the tax account of each property.

Moved by: M. Barrett seconded by: K. Smail that this motion be tabled pending a report from staff on the issue.

Motion to Table Carried

This item will be brought forward for further discussion at the July Regular Council Meeting.

c) Recreation Survey Expenses

R2015-239 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council authorize the purchase of a "Professional Subscription" to Survey Monkey to allow for more than 1 0 recreation survey questions and unlimited responses at a cost of $19/month for a two month period and that the surveys be distributed through a Township-wide mail-out at a cost of approximately $530.00 as recommended by Recreation Advisory Committee.

The Co-Chair of the Recreation Advisory Committee remarked on reasons for the proposed survey distribution both online and through mail outs.

Carried

d) MOU- Tourism Visitor Services (UCLG)

R2015-240 Decision: Moved by: K. Smail seconded by: G. Morrell that Municipal Council authorizes the Mayor to sign a Memorandum of Understanding with the United Counties of Leeds Grenville with respect to Tourism Visitor Services and that a maximum allocation of $7,000 be provided to support the project as previously budgeted.

Carried

e) Approval in Principle- Travel Centre Lease Agreement (UCLG)

R2015-241 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council provide approval in principle of the Travel Centre draft lease agreement with the

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United Counties of Leeds Grenville.

f) Capital Asset Management Software Purchase

R2015-242

Carried

Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council approves the purchase of the two Citywide asset inventory software modules in 2015 at a cost of $27,500 using Gas Tax reserve funds as recommended by Administration & Finance Committee of the Whole.

Carried

g) Capital Project Adjustments

R2015-243 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council: 1.) Direct staff to proceed with a 48 month leasing option for a replacement

loader through Equipment Sales and Services Limited at a cost of $11,500.00 per quarter; and

2.) Direct staff to proceed with Reclamite In-Depth Rejuvenating Seal on the pro~ect locations listed in the Superior Road Products letter dated May 25t , 2015 at a cost of $54,000; and

3.) Cover the salt/sand dome repairs from leasing option savings in 2015 at a cost of $49,500 as recommended by Public Works, Environmental Services & Facilities Committee of the Whole.

Carried

h) QMS Commitment & Endorsement

R2015-244 Decision: Moved by: K. Smail seconded by: G. Morrell that Municipal Council affirms commitment and endorsement of the drinking water Quality Management System for the Cardinal Water and Edwardsburgh Industrial Park Water systems and authorizes staff and top management to sign element 3 of the operational plan to confirm endorsement as recommended by Public Works, Environmental Services & Facilities Committee of the Whole.

Carried

i) Transfer Station Payment Options

R2015-245 Decision: Moved by: K. Smail seconded by: M. Barrett that Municipal Council: 1.) Implement a prepaid punch card system at the waste transfer station; and 2.) Direct staff to proceed with the implementation of the prepaid punch card

system that will also include an advanced public education program; and 3.) Provide an overlap period until December 31, 2015 whereby either cash or

prepaid punch cards will be accepted at the waste transfer station; and 4.) Commencing January 1, 2015 only accept Township prepaid punch cards

as payment at the waste transfer station as recommended by Public Works, Environmental Services & Facilities Committee of the Whole.

Carried

j) Access Unopened Road Allowances - TransCanada

R2015-246 Decision: Moved by: M. Barrett seconded by: G. Morrell that Municipal Council authorize the GAO/Clerk to execute the Surveys Acknowledgement Form for TransCanada Pipelines Inc. on behalf of the Township as recommended by Public Works, Environmental Services & Facilities Committee of the Whole.

Carried

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k) Purchase Rail Car Mover - Port of Johnstown

R2015-247 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council award the purchase of a used Trackmobile 4150TM rail car mover to Whiting Equipment Canada Inc. in the amount of $199,786.00 and that the General Manager be authorized to sign the purchase order on behalf of the Township as recommended by Port Management Committee.

Carried

9. Correspondence

R2015-248 Decision: Moved by: K. Smail seconded by: M. Barrett that Municipal Council receives the correspondence listings for the following dates as previously circulated:

• May 25,2015 • June 1, 2015 • June 8, 2015 • June 17, 2015

Carried

10. Approval of Disbursements

a) Municipal Accounts

R2015-249 Decision: Moved by: G. Morrell seconded by: M. Barrett that Municipal Council approves payment of municipal invoices circulated and dated as follows:

• Report dated June 11, 2015 $ 17,960.93 • Report dated June 19, 2015 $991,143.95 • Report dated June 19, 2015 $732,341.18

TOTAL: $1,741,446.06

Clarification was sought with respect to a payment to the municipality of Brighton for a training session attending by staff and grain license renewal at the Port.

Carried

b) Port Accounts

R2015-250 Decision: Moved by: M. Barrett seconded by: K. Smail that Municipal Council approves the payment of Port invoices circulated and dated as follows:

• Batch 18 $676,947.36 • Batch 19 $ 14,000.00 • Batch 20 $143,828.15 • Batch 21 $228,583.18 • Batch 22 $ 7,300.00

TOTAL: $1,070,658.69 Carried

11. By-laws

a) Animal Control By-law

R2015-251 Decision: Moved by: G. Morrell seconded by: M. Barrett that a by-law to regulate the keeping of animals in the Township of Edwardsburgh/Cardinal and this shall constitute first and second reading thereof.

Carried

Page 5 of 8

R2015-252


Decision: Moved by: G. Morrell seconded by: M. Barrett that a by-law to regulate the keeping of animals be now read a third time and finally passed, signed, sealed and numbered 2015-36.

Carried

b) Appoint Solicitors of Record

R2015-253 Decision: Moved by: K. Smail seconded by M. Barrett that the mover be granted leave to introduce a by-law to appoint Solicitors of Records for the Township and this shall constitute first and second reading thereof.

Carried

R2015-254 Decision: Moved by: K. Smail seconded by M. Barrett that a by-law to appoint Solicitors of Record for the Township be now read a third time and finally passed, signed, sealed and numbered 2015-37.

Carried

c) Adopt Operational Efficiencies Assessment & Plan for Public Works

R2015-255 Decision: Moved by: K. Smail seconded by: M. Barrett that a mover be granted I eave to introduce a by-law to adopt an Operational Efficiencies Assessment & Plan and this shall constitute first and second reading thereof.

Carried

R2015-256 Decision: Moved by: K. Smail seconded by: M. Barrett that a by-law to adopt an Operational Efficiencies Assessment & Plan be now read a third time and finally passed, signed, sealed and numbered 2015-38.

Carried

d) Appoint Alternate CEMC

R2015-257 Decision: Moved by: M. Barrett seconded by: K. Smail that the mover be granted leave to introduce a by-law to appoint an Alternate CEMC and that this shall constitute first and second reading thereof.

Carried

R2015-258 Decision: Moved by: M. Barrett seconded by: K. Smail that a by-law to appoint an Alternate CEMC be now read a third time and finally passed, signed, sealed and numbered 2015-39.

Carried

e) Authorize Agreement - Greenfield Specialty Alcohols Inc. (Port)

R2015-259 Decision: Moved by: G. Morrell seconded by: M. Barrett that the mover be granted leave to introduce a by-law to authorize an agreement with Greenfield Specialty Alcohols Inc. and the Port of Johnstown and that this shall constitute first and second reading thereof.

Carried

R2015-260 Decision: Moved by: G. Morrell seconded by: M. Barrett that a by-law to authorize an agreement with Greenfield Specialty Alcohols Inc. and the Port of Johnstown be now read a third time and finally passed, signed, sealed and

Page 6 of 8

numbered 2015-40.

12. CAO's Administrative Update

R2015-261


Carried

Decision: Moved by: K. Smail seconded by: M. Barrett that Municipal Council receives the GAO's Administrative Report as presented.

The GAO/Clerk reviewed her report mentioning the completion of accessibility renovations to the exterior of Township Hall at Council Chambers, completion of hiring summer staff and ongoing recruitment of a Chief Building Official and firefighters.

Carried

13. Councillor Inquiries or Notices of Motion

Councillor Barrett requested that the Procedural By-law be brought forward for discussion and potential amendments at the July Administration & Finance Committee of the Whole meeting.

14. Mayor's Report

Mayor Sayeau briefly discussed the following: • "Keep Hydro Public" resolution to be brought forward for discussion and

consideration at the July Administration & Finance Committee of the Whole

• Spencerville Mill Annual Golf Tournament- Saturday, June 2ih • Port of Johnstown Grand Opening - Friday, June 26th

15. Question Period - None

16. In Camera

R2015-262 Decision: Moved by: M. Barrett seconded by: K. Smail that Municipal Council proceeds into Closed Session at 7:38pm in order to address a matter pertaining to:

• personal matter about an identifiable individual specifically Minutes of April 27, 2015 Closed Session; and

• a proposed or pending acquisition or disposition of land specifically Cottage Leases.

Carried

Council recessed for a few minutes to clear the Chambers.

Members discussed information with respect to Port cottage leases with Mr. Jason Shelly, one of the Township's solicitors.

Members reviewed the minutes of the Closed Session of April 2ih, 2015.

R2015-263 Decision: Moved by: M. Barrett seconded by: K. Smail that the closed meeting does now adjourn and the open meeting of Municipal Council does now resume at 8:52 pm.

Staff was directed to work with Mr. Shelly to proceed to determine standing and report back to Committee no later than July 6th.

Moved by: G. Morrell seconded by: K. Smail that Council approves the minutes of the Closed Session of April 2ih, 2015.

Carried

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17. Confirmation By-law

R2015-264 Decision: Moved by: G. Morrell seconded by: M. Barrett that the mover be granted leave to introduce a by-law to adopt, confirm and ratify matters dealt with by resolution and this shall constitute first and second reading thereof.

Carried

R2015-265 Decision: Moved by: G. Morrell seconded by: M. Barrett that a by-law to adopt, confirm and ratify matters dealt with by resolution be now read a third time and finally passed, signed, sealed and numbered 2015-41.

Carried

18. Adjournment

R2015-266 Decision: Moved by: K. Smail seconded by: M. Barrett that Municipal Council does now adjourn at 8:53 pm.

Carried

These minutes were adopted by Council this 2ih day of July, 2015.

Mayor Deputy Clerk

Page 8 of8

MINUTES COMMITTEE OF THE WHOLE- ADMINISTRATION & FINANCE

MONDAY, JULY 6, 2015 6:30PM

SPENCERVILLE MUNICIPAL OFFICE

Present: Mayor Pat Sayeau, Chair Deputy Mayor Peggy Taylor Councillor Michael Barrett Councillor Karie Smail Jack Bradley, Non-voting Advisory Member Dave Robertson, Non-voting Advisory Member

Regrets: Councillor Gerry Morrell

Staff: Debra McKinstry, CAO/Cierk Melanie Stubbs, Treasurer Sheena Earl, Deputy Clerk

1 . Call to Order

Mayor Sayeau called the meeting to order at 6:30pm.


Moved by: M. Barrett seconded by: K. Smail that Committee approve the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest- None

4. Business Arising from Previous Administration & Finance Committee Minutes (if any)

Members briefly discussed the Counties Official Plan which is likely to be considered for adoption at the July 23rd Counties Council meeting. Mayor Sayeau requested direction from Council members in this regard.

It was noted that the Prescott Wastewater Treatment Plant Joint Board of Management meeting scheduled for June 23rd was cancelled and has not yet been rescheduled.

5. Delegations & Presentations - None

6. Discussion Items

Page 1 of 6 Administration & Finance July 6, 2015

a) Keep Hydro Public

Moved by: M. Barrett seconded by: K. Smail that Committee recommends that Council support the efforts of Keep Hydro Public and call on the provincial government to maintain Hydro One as a public asset.

Carried

b) Sale of Surplus Land Policy

The policy was reviewed and a number of suggested edits were put forward for consideration.

Members discussed provincial directives with respect to the sale of surplus land and the process for disposing of land in the Industrial Park.

It was the consensus of Committee that the notice period be extended to 30 days and that advertising be placed in more than one local newspaper, on the municipal website and on social media and that the policy specify that all tenders be opened in public with any negotiations being discussed in Closed session. These changes will be made and circulated and an updated policy will come forward for adoption by Council on July 2ih.

7. Action/Information Items Tabled June 1st

a) Budget to Actual

Members sought clarification with respect to the process of creating the Budget to Actual report as changes have been made to this process recently. It was noted that the next Budget to Actual report stating expenses and revenues to the end of June will be presented at the August Administration & Finance meeting.

b) Budget Addendums for PSAB

Members discussed the PSAB requirements with respect to accrual accounting principles. Allocation of 2014 water and wastewater revenue was clarified.

Moved by: P. Taylor seconded by: K. Smail that Committee recommends that Council approve the 2015 Budget Addendum.

Carried

c) Township Health & Safety Consultant

Clarification was sought with respect to the formatting of the provided staff report which did not include a specific recommendation.


It was the consensus of members that the Township not hire a health & safety consultant in a similar capacity as is currently in practice at the Port of Johnstown.

Moved by: M. Barrett seconded by: K. Smail that Committee receive and review this information as presented.

Carried

8. Action/Information Items

a) Review Occupational Health & Safety Policies

The Township's Health & Safety Policy and Workplace Violence & Harassment Policies were reviewed.

Moved by: K. Smail seconded by: M. Barrett that Committee recommend that Council endorse the following policies as reviewed on July 6, 2015:

• Township Health & Safety Policy • Workplace Violence & Harassment Policy

Carried

Comments were made with respect to the importance of the policies and awareness of their existence among staff.

b) Maples Senior Residence Designation Request

Members discussed a petition put forward by a local resident requesting that The Maples housing unit be returned to a seniors only building. The availability of rent geared-to-income housing for a number of different demographic groups and provincial regulations with respect to public housing was discussed

Moved by: M. Barrett seconded by: P. Taylor that Committee recommend that Council request consideration by the Joint Services Committee of the United Counties of Leeds & Grenville to change The Maples back into a seniors only residence.

Carried

c) Tangible Capital Asset Policy & Impact on 2015 Budget

At the previous Administration & Finance Committee meeting, suggested changes were provided by Committee with respect to the policy. An updated version of the policy including these suggestions was provided to members.

Moved by: M. Barrett seconded by: K. Smail that Committee recommends that Council approve the updated Tangible Capital Asset Policy.

Carried


d) Non-Consolidated Financial Schedules

Members discussed the non-consolidated 2014 financial schedules for the Township as provided for information purposes.

e) August Civic Holiday- Naming Contest

Moved by: K. Smail seconded by: P. Taylor that Committee direct staff to proceed with a contest to develop an official Edwardsburgh Cardinal name for the August Civic Holiday.

Carried 9. Councillor Inquiries/Notices of Motion

The following inquiries/comments were provided by members: • Hyndman Road drainage issue to be reviewed by staff and discussed

at Public Works, Environmental Services & Facilities Committee of the Whole;

• Staff requested to investigate maintenance appointment issue with local business;

• Thank you to ECFD and the Recreation Department for assistance on Canada Day in Cardinal;

• Thank you to SERA volunteers for a successful Community Pool Party

10. Mayor's Report

The following items were brought forward by Mayor Sayeau: • Advocating of behalf of Grenville Park operators in their endeavors to

extend their business to the north side of County Road 2 • Galop Canal maintenance; a report to be provided at Public Works,

Environmental Services & Facilities Committee of the Whole meeting in this regard.

11 . Question Period

Questions/comments were raised with respect to the following items: • Public housing options for seniors and non-seniors within the UCLG • History of Grenville Park expansion issue

12. Closed Session

MINUTES IN CAMERA MEETING

ADMINISTRATION & FINANCE COMMITTEE OF THE WHOLE CORPORATION OF THE TOWNSHIP OF EDWARDSBURGH/CARDINAL

SPENCERVILLE MUNICIPAL OFFICE MONDAY, JULY 6, 2015


Present:

Regrets:

Staff:

Mayor Pat Sayeau, Chair Deputy Mayor Peggy Taylor

· Councillor Michael Barrett Councillor Karie Smail

Councillor Gerry Morrell

Debra McKinstry, CAO/Cierk Sheena Earl, Deputy Clerk

Moved by: K. Smail seconded by: P. Taylor that Committee proceeds into Closed Session at 7:55pm in order to address a matter pertaining to:

• personal matters about an identifiable individual specifically, Minutes of February 2, 2015 Closed Session

• a proposed or pending acquisition or disposition of land for municipal or local board purposes; specifically Cottage leases & minutes of March 30, 2015 Closed Session.

Carried

Committee recessed for a few moments to clear the Chamber.

Members briefly discussed next steps with respect to the cottage leases, specifically recent advice received from solicitor Mr. Shelley with respect to the issue.

Minutes of February 2, 2015 Closed Session and March 30, 2015 Closed Session were reviewed.

Moved: by: M. Barrett seconded by: K. Smail that the closed meeting does now adjourn and the open meeting of Administration & Finance Committee of the Whole does now resume at 8:10p.m.

Carried

Moved by: K. Smail seconded by: P. Taylor that the Closed Session minutes of February 2, 2015 and the Closed Session minutes of March 30, 2015 be approved.

Carried

12. Adjournment

Moved by: K. Smail seconded by: P. Taylor that the meeting adjourns at 8:11pm. Carried


These minutes were approved in open Council this 2th day of July, 2015

Chair Deputy Clerk


MINUTES COMPLIANCE AUDIT COMMITTEE

WEDNESDAY, JULY 8, 2015 6:30PM

SPENCERVILLE MUNICIPAL OFFICE

Present: Mr. Mike Larocque Mr. Glenn MacKey Mr. Graham Pincott

Staff: Sheena Earl, Deputy Clerk (Secretary)

Guests: Ms. Brenda Ball (Applicant) Mr. Michael Barrett (Defendant)

1. Call to Order

As a chair had not yet been appointed by Committee, Ms. Earl called the meeting to order at 6:30pm. She reviewed the process with respect to the role and function of the Compliance Audit Committee as outlined in the Committee's Terms of Reference.

Ms. Earl also noted that the decision of the committee with respect to the reasonableness of the request for an audit may be appealed to the Ontario Court of Justice within 15 days after the decision is made.


3. Selection of Chair

Moved by: G. MacKey seconded by: G. Pincott that Committee appoint M. Larocque as Chair.

Carried

4. Consideration of Compliance Audit Application

Mr. Larocque explained the function of the Compliance Audit Committee with respect to Ms. Ball's request for a compliance audit. He then called on Ms. Ball to provide any additional information that she may wish to provide. Ms. Ball said that her request was succinct and complete and that she did not have any further information to add at this time.

Mr. Barrett was then asked if he had any information to provide in addition to the response that he had forwarded to the Deputy Clerk and was distributed to

Page 1 of 2 Compliance Audit Committee, July 8, 2015

members prior to the meeting. Mr. Barrett said that his written response had been complete.

Mr. Barrett was asked to clarify when election materials contributed to his campaign as in-kind contributions were delivered to or collected by him. Mr. Barrett said that he was not in receipt of campaign materials prior to filing his nomination papers and reiterated the stance in his response that materials were not available for public consumption, or used to promote his candidacy in advance of his campaign period.

Committee referred to Section 76 of the Municipal Elections Act which states that (1) "an expense shall not be incurred by or on behalf of a person unless he or she is a candidate"; and (2) an expense shall not be incurred by or on behalf of a candidate outside his or her election campaign period." Members provided their opinions with respect to the definition of "incurred" and "expense".

It was the consensus of members that expenses are incurred at the time of delivery/possession and therefore believed that the request for compliance audit was unreasonable.

Moved by: G. MacKey, seconded by: G. Pincott that Whereas a request for a Compliance Audit under Section 81 (1) of the Municipal Elections Act was presented by Ms. Ball with respect to Mr. Barrett's election campaign finances prior to the deadline for submissions; and Whereas the Compliance Audit Committee has considered the request from Ms. Ball and believes that the request for a Compliance Audit is unreasonable pursuant to the expenses being incurred within the candidates campaign period; Now therefore the Compliance Audit Committee rejects the request for Compliance Audit as submitted by Ms. Ball.

Carried

Members discussed the process of the compliance audit committee and noted that plenty of research and preparation had been completed which contributed to the brevity of the meeting.

5. Adjournment

Moved by: G. MacKey seconded by: G. Pincott that Committee does now ajourn at 6:51pm.

Secretary

Page 2 of2 Compliance Audit Committee, July 8, 2015

MINUTES RECREATION ADVISORY COMMITTEE

THURSDAY, JULY 9, 2015 6:30PM

JOHNSTOWN COMMUNITY CENTRE

Present: Councillor Karie Smail, Chair Councillor Gerry Morrell, Don Deline Larry Dishaw Kristina Kinos Mayor Pat Sayeau, Ex Officio

Regrets: Clint Cameron

Staff: Shelbi Deacon, Community Development Coordinator Mike Spencer, Director or Parks, Recreation & Facilities Sheena Earl, Deputy Clerk

1. Call to Order- Chair, Councillor Smail

Councillor Smail called the meeting to order at 6:30pm.


Moved by: K. Kinos seconded by: D. Deline that Committee approve the agenda as amended with the addition of a delegation from Ms. Merkley and Ms. Garswood with respect to repairing and reopening the Cardinal baby pool under item 5a).

Carried

3. Disclosure of Pecuniary Interest -None

4. Business Arising from Previous Recreation Advisory Committee Minutes

Councillor Morrell noted a typographical error in the minutes.

5. Delegations

a) Ms. Erin Merkley & Ms. Katie Garswood - Cardinal Baby Pool

Ms. Merkley and Ms. Garswood presented a petition created in support of the repair and reopening of the Cardinal baby pool. They noted that the petition currently has 291 signatures with 174 of those from residents of the Township.

Page 1 of 4 Recreation Advisory Committee July 9, 2015

Ms. Merkley and Ms. Garswood outlined the history of the pool and the fund raising efforts of the Cardinal Fire Department. Both discussed the importance of the pool in building confidence and skill development among young swimmers and asked that consideration be given to repairing and reopening the pool as soon as possible.

Ms. Garswood asked committee why there had been no attempts to fix the pool, how it was able to fall into disrepair and for estimated costs of work based on quotations.

Members asked Ms. Merkley and Ms. Garswood questions with respect to the timing of their petition distribution. A number of criteria for evaluating the options in the decision making process of Council with respect to the repairs were discussed. Statistical significance of anonymous surveys was discussed.

Staff noted that estimated repair costs are between $48,000-$53,000 plus additional funds to act as a contingency in case sandblasting reveals additional damage.

Funding options were briefly discussed among members and the delegation .. It was requested that the petition and presentations be provided to Council for their consideration.

Ms. Jodoin, present in the gallery, spoke briefly about an issue she and her child had experienced at the pool earlier in the day, which she believed could have been avoided if her child had been in a shallower pool. She also noted her discontent with the estimated cost listed on the recreation surveys.

6. Discussion Items

a) Recreation Surveys Update

Staff provided a brief update on survey responses thus far. Details of the survey were discussed among members. It was noted that completed surveys would be collected for one month with results to be presented to RAC in September.

b) Vision for Township Recreation

Members were asked to present visions for Township recreation based on information gained from the meetings and facilities tours thus far.

A number of ideas and suggestions were discussed. It was the consensus of members that a focus should be placed on recreation programming in current


facilities. Staff was asked to provide a report on programing and administration options at the August meeting.

Members felt that it was important to await the results of the Township-wide recreation survey prior to making recommendations to Council with respect to recreation.

7. Inquiries/Notices of Motion from Committee Members

Mr. Dishaw put forward the following Notice of Motion:

Moved by: L. Dishaw, seconded by: D. Deline that the Township Recreation Advisory Committee endorse and submit to Council a request to appoint a "Friends of the Galop Canal Committee" and that this Committee will seek out all ways to restore, upgrade and maintain the Township owned Galop Canal properties and further that the Township of Edwardsburgh/Cardinal will cover any and all liability associated with this project and committee.

This motion will come forward to the next Recreation Advisory Committee meeting for consideration.

Members briefly discussed some history with respect to an engineering report completed on the canal and preventative or maintenance work directed by the past few terms of Council.

8. Question Period

Questions were raised and comments were provided with respect to the following items:

• Cardinal baby pool repair and reopening • Recreation programming in evening hours • Walking track regulation enforcement • Recreation guides -Township of Leeds & Thousand Islands • Johnstown recreation facilities maintenance • Pool heaters

The next RAC meeting will be held at Council Chambers in Spencerville on August 131

h.

10. Closed Session- None

11 . Adjournment

Moved by: D. Deline that the meeting adjourns at 7:59pm. Carried


These minutes approved in open Council this 2ih day of July, 2015

Chair Secretary


Edwardsburgh/Cardinal Recreation Meeting -July 9, 2015- ERIN MERKLEY, CARDINAL

We are here to request that the Recreation Committee make a recommendation to Council that the Baby Pool

in Cardinal be fixed and reopened.

Recently the "hot topic" question of the non-operational baby pool arose in a Facebook group. There seemed

to be a lot of folks within the township who missed and valued this resource (Katie and myself included).

Given this is the second full season the pool hasn/t been operational/ and with little being done to move

forward with repairs/ we were inspired to conduct our own official poll to see where people stood.

The response has been overwhelming. Within 5 days/ the online petition has generated 291 signatures; and of

those 2911 174 are E-C current residents. Another 58 are from lroquois/Morrisburg/Prescott/Brockville and

are folks who have indicated they would use the pool if it was still operational. The remaining are former

concerned E-C residents (including many former swimming instructors) who realize what a mistake it would be

to lose this piece of our history that is still so valued today.

We have three paper petitions in circulation to seniors and others in the community who don/t have access to

the internet/ but heard of our efforts by word of mouth and sought us out so they could sign. These are people

who have watched their children and grandchildren learn to swim in our little poot and want their tax dollars

to continue to keep it around for future generations.

There are also 118 thoughtful comments that endorse the cause. People have acknowledged that fundraising

will be a player in getting the pool running again 1 and we have received numerous offers to help with those

efforts.

35 years ago/ our firefighters raised the funds to build our baby pool. My late grandfather/ Ralph Merkley

being one ofthem 1 Torls father/ Charles Deschamps/ Gerry Morell- your old neighbor Rick Hare was part of

that team. We all have a connection to this little pool because thafs what small communities are all about.

We acknowledge and understand that kids can learn to swim/ and do learn to swim without the assistance of

wading pools. This is true of most other communities in Eastern Ontario. We/ however/ in

Edwardsburgh/Cardinal are lucky. We already HAVE a baby pool. Our toddlers and small children have had the

luxury of learning to respect the water by being introduced to it in a pool their own size/ without being

hindered by life jackets and fear. Confidence comes from being able to touch bottom and not feeling

overwhelmed.

To highlight some of the quotes from former instructors who have signed the petition:

Amanda Simpson- " ... those that learned to swim in the Cardinal small Pool acquired a sense of confidence/

became stronger swimmers/ and developed water safety skills that served them well living in a waterfront

community."

Michael Smail- "Having worked at the Cardinal Pool for 5 years I know first-hand the importance this pool

has had in the success and safety of hundreds of residents.'/

Robyn Merkley- 110ne of the most important components of learning to swim is slow progression which

allows learners to build confidence in the water. The little pool gave children the opportunity to learn the

basics of floating and breath regulation in a controlled environment where they still had independence."

Kim Holmes- 11i used to be a lifeguard at that pool and the baby pool was a great starter for the toddlers to

build up their confidence to go in the big pool."

On a more personal level -I have a 2-1/2 year old son, Charles, who has been enrolled in the Parent/Tot

swimming lessons this summer (and last). I wish I could say he is excelling, but that would be a lie. The

majority of the 30 minute lesson is spent coaxing him to put his feet in, convincing him he'll be held and not

let go, and reassuring him that he doesn't need to cry. To quote him, 11There's too much water. I'm scared."

The Baby Pool is a valued resource that has unfortunately gone ignored. 2 non-operational years is 2 years too

long. I speak for everyone who has signed the petition by saying that we want to see the current valued assets

of Edwardsburgh/Cardinal properly maintained. We don't want to lose a piece of our community history that

should still be serving our young children today.

PETITION OUTLINE

Repair and Reopen the Edwardsburgh/Cardinal "Baby Pool"

The "Baby Pool", in the village of Cardinal, within the Township of Edwardsburgh/Cardinal, has been a

valued community fixture for decades. This pool is not only popular with parents for its degree of safety,

but has enabled thousands of children to build confidence around the water in at more gradual manner,

which is of significance in a waterfront community such as Cardinal. Our little pool has also attracted

families from surrounding townships, as it's the only of its kind in Eastern Ontario. Unfortunately, however,

in recent years, our pool has fallen into disrepair, and is now under the threat of permanent closure. Our

toddlers and young children are now being forced to learn in the large pool, with a small, make-shift table

apparatus affixed to the floor.

The purpose of this petition is to show Council that our little pool is worth saving. We have an existing

structure that has been popular and utilized for many years. It is missed by many, and it is important that

we fix, maintain and fully utilize the assets our township already has to offer.

We, the undersigned, current and former concerned residents of the Township of Edwardsburgh/Cardinal

and the surrounding areas, pledge our ongoing support for the repair, maintenance and continued use of

the Cardinal "Baby Pool" and call on the elected Councillors of Edwardsburgh/Cardinal to pledge their

support and work with the community to ensure this valued facility is saved from permanent closure, and

instead, remains an important and vital resource for local families.

REPAIR AND REOPEN THE EDWARDSBURGH/CARDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015

Name City Postal Country Signed On Comment

Code Selina Mainville Arnprior K7s3vl Canada 07/07/2015 I i lived there for many years and the little ones deserve a place to run round and

have fun Jen Hutt Athens KOElBO Canada 04/07/2015 NONE Melissa Sauve Bath KOhlgO Canada 04/07/2015 NONE Brooke Mustard Battersea KOH lHO Canada 04/07/2015 NONE

Jason Presley Beaver Bank B4glb4 Canada 04/07/2015 I learned to swim in that pool. Rachel Hewton (nee Walter) Belleville K8P 1Z7 Canada 04/07/2015 I grew up in Cardinal where I learned to swim in the small pool, then went on to

swim for the Sharks and take swimming lessons in the regular pool. I've now grown

up and moved away, but still care about my hometown. The small pool is ideal for

young swimmers to learn. When my own child was first learning to swim, 1

lamented many times that the city we live in didn't have a smaller pool like

Cardinal. It would be a shame for the Cardinal community to lose it.

Tonya Craig Belleville K8P1B51B5 Canada 04/07/2015 I grew up in Cardinal. .. and loved the pool was a great way to learn water

safety ... meet new kids ... every child should have the benefit of learning to swim

and play ...

kurtis murphy Brinston KOElCO Canada 04/07/2015 NONE

Stacey Harper Brinston KOelcO Canada 05/07/2015 NONE

Amy Wright Brockville K6V 3Ll Canada 04/07/2015 NONE

Carole Dubeau Brockville K6V6El Canada 09/07/2015 It is a unique and wonderful feature to promote not close !

Charlotte Jandron Brockville k6v 6el Canada 06/07/2015 I feel it should be available!

Christine Conboy brockville k6vlt0 Canada 05/07/2015 NONE

David Fuchs Brockville K6VOA8 Canada 05/07/2015 NONE

lan O'Brien Brockville K6V5C4 Canada 05/07/2015 NONE

Liz Donnelly Brockville K6V5S6 Canada 05/07/2015 NONE

Mary Jean McFall Brockville K6V2A9 Canada 06/07/2015 NONE

Meagan Leonard Brockville K6v5t4 Canada 05/07/2015 NONE

Nicole Evoy Brockville K6v6k7 Canada 05/07/2015 NONE

Nicole Gilson Brockville K6V 2T2 Canada 04/07/2015 NONE

Roxanne Bernard Brockville K6V 5T2 Canada 05/07/2015 With many friends in the community I often hear how the kids used to enjoy it a lot

and it was less " scary" for them to learn. U see it at the ymca. Why not in Cardinal

Sandra Cook Brockville K6V 2A5 Canada 07/07/2015 I have friends who have small children and every child should learn the do's and

don't's around water

sarah corner Brockville k6v5x7 Canada 08/07/2015 NONE

Stacie Williams Brockville K6V 6G7 Canada 04/07/2015 NONE

Susan Williams Brockville k6v 6el Canada 04/07/2015 This pool helped many children become comfortable in the water and learn to

swim! It is such an important part ofthis community and deserves to be saved!

Stephan Anstey Calgary T2k Oa2 Canada 05/07/2015 I grew up living in cardinal as a kid and the pool was a staple,

Abby VanCamp Cardinal ~lEO~ Canada 04/07/2015 _ N()NE

"·"'"··-""""''''-"'"'""'"'. zuo.uo: =on.avauo = .o-PUaew PAGE1:,_,, , 40 ., ""'", ,.. I

REPAIR AND REOPEN THE EDWARDSBURG RDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015

PAGE 2 OF 13

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PAGE 5 OF 13

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REPAIR AND REOPEN THE EDWARDSBURG DINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015

PAGE 6 OF 13

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Candice Gilmer

Chris Martin

Scott Mcintyre

Kim Davison

Alykhan Virani

Mike Lewis

Rachel Virani

Sarah Van Allen

Jeanna Wallace

Brenden Stott

Ellena Allan

Cavan

Cornwall

Cornwall

Crysler

Edmonton

Edmonton

Edmonton

Edmonton

Fort Saskatchewan

Frankville

Girvan

Canada

LOA1CO Canada

k6h5r5 Canada

K6J 4G8 Canada

KOA1RO Canada

T5plt8 Canada

T5plt4 Canada

T5P 1T8 Canada

t5m 3p2 Canada

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KA26 OES United Kingdom

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1 went to the pool with my 1 yr old and waS;Ilolding;him the hole time. Woukd be riit~ to haye the ba~V Pool so he can eoloy,playJng~y llim~elf and can touch. "':CcC;ci>c;c>J"ccC; cc ;; 'f> ",' '':: :;c;c~c C d}~C >C'c'Wc,;cc cc ;c cc<;Cc

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NONE

I feel this needs to be supported

NONE

NONE

NONE

I grew up near Cardinal

I grew up learning to swimming in this pool. All of my swimming lessons were

completed in here. Living so close to the river children need a place to feel safe as

they learn to swim in order to protect their safety and allow them to learn proper

swimming techniques. I was also a short child and I believe I was well into second

grade before I could touch the bottom of the "big pool" on my tip toes with my

head tilted all the way back. This place helped to make my summer memories year

after year. The skills children learn at this facility will transfer on to other areas of

their lives.

NONE

NONE

NONE

It's an important part of a wonderful community.

PAGE70F 13 '

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REPAIR AND REOPEN THE EDWARDSBURGH/CARDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015 Nancy Roussy Grand-Metis

Whitney Kitchen Hamilton

Amanda Simpson !Iroquois IKOE1KO

amanda smyth Iroquois kOe 1k0

Angela Kelly Iroquois K0e1k0

annette mallett iroquois koe 1ko

Ashley Lewis Iroquois KOE 1KO

Jennifer Eamon Iroquois KOE1KO

Joann johnson Iroquois kOE1KO

Canada

Canada

I Canada I

Canada

Canada

Canada

Canada

Canada

Canada

04/07/2015 NONE

04/07/2015 As a seasonal resident in cardinal i used the baby as a child and with a new baby i

planned on using it this summer while visiting.

its safe and warm for my little one to enjoy the water.

Its one of a kind, and a staple in the community and surrounding townships ... you

regularly maintain the large pool, grounds and playground ... this should have never

gotten to a point of disrepair.

04/07/2015 lAs a former Aquatics Instructor at the Cardinal Municipal Pool, I witnessed first

05/07/2015

05/07/2015

06/07/2015

05/07/2015

05/07/2015

05/07/2015

hand the benefits of children learning to swim and water safety in a small pool

"just their size" that you can not acquire in a larger pool with a water table. As well,

a water table presents safety issues that can be avoided with a small pool. I can

recall a few instances at the Johnstown Pool where children had slipped off the

water table or became trapped under it which lead to fear of water and

dependence on life jackets rather than those that learned to swim in the Cardinal

small Pool acquired a sense of confidence, became stronger swimmers, and

developed water safety skills that served them well living in a waterfront

community. I learned to swim in the Cardinal small pool and would love to have my

child(ren) and possibly future grandchildren have that same privilege.

NONE

NONE

NONE

NONE

NONE

we loved the Cardinal pool growing up and wish it was available for my kids to love

as well!

A}lisbnWall<ec, 'IJQhn$town ::'~> '\,fKOElTO !Canada 1:,64/07/2015 fNGlNE

seci<Y Hubbard dJQhn$town " /: ; :\~"h<oE·lTl, lcanaaa I ~:Orto7J21Jl5 lriiellla' >

G:caigKelso !Johnstown, ,,,,. ·•· ~IKOE1T1 leanaaa l·06/0lf~()~.J~ON."'-. ..._E_'. ----------David Merkley IJOI1n$to~n' ; ·~·;; .. ' ''160~. !canada I 06/07/2(}15:'1Nef:t~E'~ ja!'Qi~:J

,'>- ___ .

~~~py.Chilclh()Odat.tt1eCarainal.~f$;itQokf~sons,~~sontheswlf'nt~~m ~l)if~rl<eO there foriseveral.sumn1ers~as'itlfe@5rtt; haVing a oaby pool is •. •·· :::~::fitp~:;"i(."-::_: ~{jfo;" . ':-'~ ' . -. 7,' .~." _·:},-; ','''~f::,:,}J :".' , :<;,'-' ,'::)~:',:'~\:<>/-> ', ,,~:~, ';'~Z' ' :< - <; ':> , ,· ; :', '"" irii~ntfor a tot to oecome~c:m:tlfri~U~Qf~t~h\1earl'llng to swim ' . ' · ~;;t:ffr~n,"•·~ . · · :•· ~rii,..;;t'• '" ,· · "

Maggie'Bush•Mindle !Johnstown IKOE'in leanada · UFos/07/2015 !NONE •··

PAGE 8 OF 13

~·''~~~'.l'fo"~"i~~m'M!fl!lf%'LJ>lk'%'! F.~.A.A W!JI i4(At?~ .. Ql .. UJkt4iCMfU4ZM¥WW..t&Q0::U.1..4. SJ¥!Q ~tt AZ 2 411M!4Jt 4k4i@IM4§ 4 4 &_4lAIMi $ SWS# 4 M 4£ 2i£ L. 444#JI!i!Z!Qi1Ai §QillW4A_@AM,QJi#iU:U:L i¥U k. ; Mil$.& it §PC :U_ij

REPAIR AND REOPEN THE EDWARDSBURGH/CARDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015 Sara Murphy · .. :' ,· <::;;· Johnstown KOE 1T1 earia~ .. 04/07/2015 It's worth;lt :) . ,,• : •••• ·: . l: ; :'·~

Tahya Barton · :. )i'~ ':·> Johnstown KOE 1T1 .· ean~· 04/07/2015 I have. a y()~p~ chi~~h9 ~quid benefit from the use of · in:n",.:: l, ,~~ f:~ ;~'j;":~:~ .··.· ·r~~;~ ... .. ,. ;r•: • : !>;::;:.: :• :,• . • ; '?•\~ :·.,;~' •:: . ·;. ·:·,·: ·:·, communitY~· <, . ···<;: •:1: : .:·.:· ,, , ,:: .;:.. .

Terra Merkley : : ;:; ·i•:'l: J.Ohn~town KOE1T1 •· .. ·· <:ana&~ .· . : • 04/07/2015 NONE <': ";, · ~: ~t~:. 'r · . : :'' ': ,• : ·····. •·.· ::· .. ::

Tina. Gallagher ..... ; ·.• ... .:•J::~· ~ohr:)$own . KOE1T1 CaiJa.da···: 04/07/2015 NONE . ~·. . ~:; : ·. :

{ .:.~ . { .· Tracey Harper ;:· .. { ' . ,' :<; :Johli.Ste>Wn KOE1T1·· ... tan ada :: ;OS/07/2015 NO~E ... :. }': ·'s ·.:; . ~:;·~·: : :~: '!. Jasmine Castonguay Kemptville KOg1jO Canada 04/07/2015 Because I grew up in Cardinal and made great use of the "baby pool" and now have

friends having baby's that could really use it

Dawn Wright Kimberley V1A 1E1 Canada 05/07/2015 NONE

Brittney Myers Kingston K7m 6c5 Canada 08/07/2015 NONE

bunny chalk Lake St. Peter KOL 2KO Canada 06/07/2015 NONE

Chris Marchand Lamont TOB2RO Canada 04/07/2015 I grew up swimming in that pool and so did my little brother Adam, if it wasn't for

that pool we would have never become the swimmers we were or have the

confidence we achieved by learning how to swim at such a young age. The younger

these kids learn the better, this will go a long way in preventing tragedy growing up

on the St. Lawrence!

Sherrie Semmens Launceston 7248 Australia 05/07/2015 NONE

Steven Van Allen Leduc T9E4Z5 Canada 05/07/2015 NONE

Lisa Reid Lyn K6T1B6 Canada 04/07/2015 NONE

Rick Kollar Lyn KOE lMO Canada 09/07/2015 NONE

Danielle napier Manotick k4m0b8 Canada 04/07/2015 NONE

Chris Matthews Mississauga L5N 2G7 Canada 04/07/2015 NONE

christine Pennell Mississauga L5G3X6 Canada 05/07/2015 It's important to family

Ashley Camci(Mallett-LaFave) Morris burg KOC1XO Canada 06/07/2015 I learned to swim in this pool. It must stay ...

Brandon Erratt Morris burg KOC1XO Canada 05/07/2015 NONE

David Murphy Morris burg KOc1x0 Canada 05/07/2015 NONE

Kaitlyn Richardson Morrisburg KOc1xO Canada 04/07/2015 NONE

kelly dupuis morrisburg k0c1x0 Canada 05/07/2015 NONE

Matthew Julien Morrisburg KOC 1XO Canada 09/07/2015 My kids go there dor swimming lessons I

Sarah McGill Morrisburg KOc lxO Canada 04/07/2015 NONE

Kalla Levere Mountain KOe 1s0 Canada 07/07/2015 I used to teach swimming lessons in this pool and it was the safest option for

everyone. Would be sad to see this lost.

torrey baker Ogdensburg 13669 United States 04/07/2015 All thar money on the arena and no money to fix the baby pool?

Elena Lonero Oshawa L1K 1Z8 Canada 04/07/2015 NONE

Jennifer Nicholls Oshawa 11h 5g3 Canada 08/07/2015 lm signing because this pool is a part of my past as a little girl learning to swim & a

lifeguard/swimming instructor at the pool and for all the present & future little

ones learning to swim in a safe environment!

Denis Heldens Ottawa K1y1z2 Canada 04/07/2015 I still own the cannonball record.

Graham thompson Ottawa k2b 7j6 Canada 04/07/2015 NONE

John Miller Ottawa K2m 3h6 Canada 05/07/2015 Bien and raised in Cardinal family still live there

PAGE 9 OF 13

~~,_,~~~~~~Jl'!',~t¥,PL3.\&,, 4N.i,fil%-'¥)iii\fJtWA4 L C&Q .. ,J & ti .0£ .,UJ!UZ.S:;tt #u,.i$J IMW.4Jt£i!J.Jit.A_&_t4 Jt¥4&4tkMJJJ .¢419 kJ&kJ ¥¥MD & XJWCM,i40 .14¥4 Wklt;Mii4i%AhJQih X l MJWQ

REPAIR AND REOPEN THE EDWARDSBURGH/CARDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015 Laci Riddell Ottawa K2C Canada 04/07/2015 I want to see the quality of Cardinal swimming lessons program up kept. Being on

the river it is crucial all children learn the basics of swimming for their own safety

and without access to that style of pool it makes the job much more challenging

not only for the young children but also the instructors! We should fix what's

broken before investing any money into building anymore new facilities within the

township (as should have also happened with the rink, and wif community

members were consulted about that) ..

Lori Kilmartin Ottawa KOA 2TO Canada 05/07/2015 NONE

Kimberly Hutton Oxford Station KOG no Canada 07/07/2015 NONE

Stephanie Hoffmann Peace River T8S 1B7 Canada 08/07/2015 I grew up there and having the pool was always a great way to have fun and

exercise. It also helps parents teach their child how to swim and about water

safety. It's in need of repair so let's fix it.

Peter Lund Perth K7H 3C8 Canada 04/07/2015 Makes sense to have local recreational facilities!

Julia Jodoin Petawawa K8h2w4 Canada 04/07/2015 This little (baby) pool is something g that is needed in the area for small children to

learn to swim .

trudy snider picton KOK2TO Canada 05/07/2015 when i grew up in cardinal, the old pool near the school had a smaller pool. kids

growing up on the river should be offered swimming lessons. the smaller pool

should be fixed for safety reasons.

Anna Marie Minish Prescott KOEnO Canada 04/07/2015 I grew up in Cardinal learning to swim in the concept of that same pool, it was of

course behind Benson School at the time but it was a gift to be able to build the

confidence needed with your feet touching the ground. I never grew to be a strong

swimmer but I hated water in my face. I'm sure my success in learning to swim

began in that pool. I'm not so sure I would have been brave enough to do the same

in a bigger, deeper pool of water. I had my own children and they both had to learn

in a large pool with the drop in floor supports. One of my children was much the

same as I was and very insecure in such an environment. I think it would be well

worth maintaining the little pool for our little people.

Chelsea Fraser Prescott KOE no Canada 04/07/2015 I grew up in cardinal and learned to swim in the baby pool. It is way better for

younger kids than to be put in the big pool right away. And it is there, why not use i

it.

Cindy MacMillan Prescott KOE no Canada 06/07/2015 I grew up in Cardinal and the baby pool was always well used by many kids

including my own. It is sad to think you would close it instead of repairing. Think of

the kids!

crystal rice Prescott kOeltO Canada 05/07/2015 I want my daughter to have a safer pool to play in, always worried that if im

carrying her in the shallow end of the bigger pool i could get tripped by a kid

accidentally or something, made me stop going

Danielle Fowler Prescott KOEnO Canada 04/07/2015 NONE

Debra Himes Prescott KOE no Canada 04/07/2015 There isn't a lot for the baby's any where between Cardinal and the surrounding

areas

-~

PAGE 10 OF 13

~y;.; .. u;us%.4ML&4,,4UJA4J.JJQ,lMMt£§2!U!JZJ .%££J,_$ZPf_t &L ~IJ%212%4 j_J_Ck.£&1$ £1£2L&C._XQ1_IQJ4.C\W!J .. 4 &&Z_.%WJ.k$, X J &MZ%4£Wi£LU£XZ §_!

REPAIR AND REOPEN THE EDWARDSBURGH/CARDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015 Emily Faber Prescott KOEnO Canada 05/07/2015 NONE

Gloria Maginnis Prescott KOE no Canada 09/07/2015 My children used this pool. My daughter was a swimming instructor at this pool.

The little pool is essential for little tots. Not scary like the big pool.

Janet Riddell Prescott kOeltO Canada 04/07/2015 NONE

Jennifer Baker Prescott KOEnO Canada 04/07/2015 NONE

Jessica Gilmer Prescott KOeltO Canada 04/07/2015 NONE

Jessica Riddell Prescott KOe ltO Canada 05/07/2015 NONE

Josh Darch Prescott KOeltO Canada 04/07/2015 I have kids that could use this

Kelly Tobin Prescott KOE no Canada 04/07/2015 I am from Cardinal originally, I grew up learning to swim in the baby pool when it

was down by the river and my daughter grew up learning to swim in this pool.

Don't make the same mistake by tearing this out like the arena. FIX IT

Kelly Trillo PRESCOTT KOEnO Canada 04/07/2015 NONE I

Kerry Tooley Prescott KOEnO Canada 05/07/2015 I've been there for swimming with my older children and I would love to be able to

continue to go. It is a great tool for younger children and for the disabled.

krista murphy Prescott kOeltO Canada 04/07/2015 NONE

Kristen Jessome Prescott KOeltO Canada 04/07/2015 I grew up at the cardinal pool. Spent all my summer down there swimming and

falling in love with swimming and later on i became a lifeguard. The cardinal pool

was a second home to me and to think future generations will never get to use the

little pool saddens me.

lloyd Knapp Prescott KOE no Canada 05/07/2015 NONE

Michelle Bellinger Prescott KOE no Canada 04/07/2015 NONE

Michelle Macdonald Prescott KOeltO Canada 05/07/2015 Beginner swimmers need this pool to build up there confidence to be able to swim

in other pools.

Miranda Cooper Prescott KOE no Canada 04/07/2015 I'm signing this because I swam in the baby pool when I was little, every little one

should get the chance to use it.

Rachel Dawson Prescott KOE no Canada 04/07/2015 NONE

Sarah Scharbach Prescott KOE no Canada 04/07/2015 NONE

Shannon Johnson Prescott KOe ltO Canada 04/07/2015 NONE

Stephanie Markell Prescott KOE no Canada 05/07/2015 NONE

Cindy Deschamps Prince George V2K4H6 Canada 04/07/2015 I grew up in Cardinal and spent every day at the pool. Kids need a fun safe place to

go and learn how to swim.

Mike Kirkwood Saint Andrews West KOC2AO Canada 04/07/2015 it's just right

Monica Connor Salmon Arm V1E4N6 Canada 04/07/2015 NONE

Nicole Stewart Scottsdale 85255 United States 07/07/2015 The pool in Cardinal were a big part of our childhood. It's important to learn how to

swim and that environment made it feel safe and fun:) im sure that it helped

financially with swimming lessons or mom and me type classes as well. Save the

baby pool!!!

"'""' J >WA "' 'o .u.ow ''"*'"""'·'" "="' #O o.oo= no " to ' w • ..:•:Ell OF~:, " o ma om u " ""' = • ' =•• = " I

REPAIR AND REOPEN THE EDWARDSBURGH/CARDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015 Charlene Smith Simcoe

Cassie Douglas Smiths Falls

Jeff Baldwin South Mountain

Amanda Ford

Chelsey Burchell Toronto

N3y 5b5 Canada

K7A3Z2 Canada

KOE 1WO Canada

M412n7 Canada

04/07/2015 II worked at the Cardinal pool and Johnstown pool. It made a huge difference being

able to teach kids under the age of 6 in a small pool where they can touch and

rather than a tiny table that stopped them from learning as quickly as the baby

pool. Not too mention the risk of a child falling off the tot dock and not making it

back on was much greater than being in a baby pool where they can easily regain

balance.

04/07/2015 I I'm signing because the kiddie pool needs to be fixed. It's much easier to learn to

swim as a child in a kiddie pool then on a table in the big pool.

04/07/2015 I Grew up in Cardinal, my son's both took lessons in that pool and then our

04/07/2015

PAGE 12 OF 13

REPAIR AND REOPEN THE EDWARDSBURGH/CARDINAL BABY POOL- CHANGE.ORG PETITION RESULTS AS OF JULY 9, 2015 Darlene Krueger Toronto m9b6k5 Canada 04/07/2015 Darlene Krueger • Meredith Woodland Toronto M8w1p4 Canada 04/07/2015 NONE

Michelle Reidel Toronto M8W4K4 Canada 04/07/2015 I grew up in Cardinal and learning to swim in this pool was an important part of my

childhood. As a small town, Cardinal needs this facility! It promotes safety, activity

and is a valuable community resource.

Michael Smail Woodstock N4S 3A1 Canada 04/07/2015 Having worked at the Cardinal Pool for 5 years I know first hand the importance

this pool has had in the success and safety of hundreds of residents. Don't let this

opportunity pass us by like so many others in town. Do the right thing.

-------- - -------- --

PAGE 13 OF 13

------,..

MINUTES COMMUNITY DEVELOPMENT COMMITTEE

MONDAY, JULY 13, 2015 6:30PM

INGREDION CENTRE, CARDINAL

Present: Deputy Mayor Peggy Taylor (arrived at 7:35pm) Mayor Pat Sayeau Councillor Gerry Morrell Tory Deschamps Laura Franks Heather Lawless Tim Nason

Regrets: Joe Martelle Emma Patrick

Staff: Shelbi Deacon, Community Development Coordinator Sheena Earl, Deputy Clerk

1. Call to Order- Chair, Mayor Sayeau

As the usual Chair was not present at the beginning of the meeting, Mayor Sayeau called the meeting to order at 6:30pm.


Moved by: H. Lawless seconded by: T. Deschamps that Committee approve the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest

Councillor Morrell declared a familial interest with the parties involved in item 7b) Severance Application B-57-15 (Henderson).

4. Business Arising from Previous Community Development Committee Minutes

None

5. Delegations

a) Dave Grant, Director of Operations- Tree Planting in Cardinal

Page 1 of 4 Community Development Committee July 13, 2015

Mr. Grant provided an outline of proposed tree planting at four different sites in the village noting the type of trees anticipated at each location. He noted that all sites and trees were chosen with the assistance of South Nation Conservation and that underground and overhead utilities were taken into account. Members discussed how the tree planting fits into the village's Streetscaping Plan and members participated in a walking tour stopping at each proposed site. During the tour, Mr. Grant noted that a number of plaques in the village would be refurbished, as well.

Deputy Mayor Taylor arrived at 7:35pm.

Following the walking tour, members discussed the new pedestrian cross walk signs and the rental sign at County Road 2. The four proposed planting sites were discussed in detail touching on the overall vision of the project.

Moved by: T. Nason, seconded by: L. Franks that planting at Site 1 be deferred and that funds allocated to Site 1 be transferred to Site 3 (first priority including benches & garbage cans), Site 4 (second priority as proposed) and Site 2 (as proposed).

Carried

6. Discussion Items

a) CIP Streetscape Plan & Materials

This item was not discussed in detail as it was indicated that tree planting would represent the first phase of Streetscape implementation in Cardinal.


a) Severance Application B-55-15 & B-56-15 (Thelland)

Moved by: G. Morrell seconded by: T. Nason that Committee recommend that Council: 1. Recommend in favor of the severance 8-55-15 (Thellend); 2. Recommend in favor of the severance B-56-15 (Thellend) conditional

upon a development agreement being entered into with the current owner and registered on title of the property to be severed that sets out that no development can take place on the land to be severed until municipal water and sewer services are brought to the property line at the sole cost of the owner.

Members briefly discussed the size of the lot to be created. A typographical error was identified in the report and noted by staff.

Carried


b) Severance Application B-57-15 (Henderson)

Councillor Morrell left the table and did not participate in discussions nor vote on the matter.

Moved by: L. Franks, seconded by: H. Lawless that Committee recommend that Council recommend in favour of the severance 8-57-15 (Henderson) conditional upon: 1 . the severed land being reduced as small as possible to include the

existing outbuildings but not smaller than 2.5 acres; and 2. the severed land being adjoined to the neighbouring property owned by

Kenora Farms.

Members discussed policy with respect to hobby farms and the staff recommendation that the retained lot be reduced to less than 8 acres

Carried

Councillor Morrell returned to the table.

c) CIP Application S-02-15 (Village Pantry)

Moved by: P. Taylor seconded by: G. Morrell that Committee approves application S-02-15 (Village Pantry) in the amount of $3,503.

Carried

d) FICE Update

Staff provided an update on the FICE program and named the volunteers involved.

e) Economic Development Budget

The year to date economic development budget was provided for information. It was noted that tree planting costs will be allocated to the CIP Township Project budget line.

9. Inquiries/Notices of Motion- None



11. Adjournment


Moved by: T. Nason, seconded by: P. Taylor that the meeting adjourns at 8:27pm.

Carried

These minutes approved in open Council this 2ih day of July, 2015.

Chair Secretary


PORT OF JOHNSTOWN MANAGEMENT COMMITIEE MUNICIPAL OFFICE- SPENCERVILLE

Present: Chair P. Sayeau Councillor M. Barrett Councillor G. Morrell Councillor K. Smail Deputy Mayor P. Taylor

July 15, 2015 6:30p.m.

Staff Present: R. Dalley, General Manager K. Saunders, Operations Manager M. Stubbs, Treasurer D. McKinstry, CAO/Cierk

1. Call to Order

Chair Sayeau called the meeting to order at 6:30p.m.


The agenda was amended with the addition of some discussion items regarding Port investments under item 6 at the request of the Chair.

Moved by: M. Barrett, seconded by: P. Taylor that the agenda be approved as amended.

Carried


4. Business Arising from the Previous PMC Minutes (if any)- None

5. Delegations - None

6. Discussion Items

Mayor Sayeau provided information with respect to the historical context of the Port Investment Strategy and the current status of the investment portfolio.

He suggested that the municipal investment policy should be amended to clarify the steps and involvement of the Port GM and Council.

Moved by: P. Taylor, seconded by: G. Morrell that a Finance and Investment Subcommittee be named for the Port Management Committee consisting of the Mayor, the Port GM, the Township Treasurer and the Township CAO or their delegate

and that the subcommittee be directed to bring forward an amended investment policy to the Port Management Committee and Council.

Carried

Committee discussed the various instruments now contained within the investment portfolio. It was the consensus of Committee that $2,000,000 currently sitting in a cash account with RBC be invested in a Scotiabank Business Account carrying a 1.65% rate of return for 90 days. It was further agreed that the remaining $37,000 in that cash account be added to the CGC deposit funds and that RBC Dominion Securities be directed to invest the entire amount in an instrument bearing a minimum rate of return of 1%.


a) General Manager's Report Committee reviewed the report; the Mayor thanked the GM and Port staff for the cleanup efforts leading up to the recent grand opening event.

b) Operations Report Committee reviewed the Operation Manager's report. The wheat crop outlook was discussed.

c) Year to Date Statistics Committee reviewed the Year to Date Statistics.

d) Project Environmental Report- SNC Committee reviewed the report and discussed the possibility of improving the access road at the Riverside Heights area as well as creation of a viewing stand in that area. The Port GM will investigate.

Moved by: G. Morrell, seconded by: M. Barrett that Committee receive, review and approve items 7a), 7bL 7c) and 7d) as presented.

Carried

e) Health & Safety Report Committee reviewed the report from PRS. Spill kit supplies for catch basins were briefly discussed.

Moved by: M. Barrett seconded by: P. Taylor that the Health & Safety Report be received, reviewed and approved.

Carried

f) Port Investments Discussed previously under agenda Item 6.

g) Bin Wall Repair Project 2015 Moved by: G. Morrell seconded by P. Taylor that: 1. Port Management Committee recommends that Council approve the award of the

2015 Bin Wall Repair Contract to Cimota Inc at the unit prices of: Repair #1 $580.00

Page 2 of3

Repair #2 $ 95.00 Repair #3 $360.00 Repair #4 $ 38.00

2. Port Management Committee recommends that Council approve the Port General Manager to sign the contract on behalf of the Township

3. The total amount of spending on this project for 2015 be set at $375,000 as per the 2015 Capital Budget approved by Council.

Carried

8. Council Inquiries/Notices of Motion

Clarification was sought and received with respect to necessary spending approvals within budgeted items.

9. Chair's Report

Committee agreed that the next Port Management Committee meeting will be held on Thursday August 20 at 6:30 pm in light of three of the members returning from the AMO Conference in Niagara Falls on the 19th.



12. Adjournment

Moved by: P. Taylor, seconded by: M. Barrett that the meeting adjourns at 8:33p.m. Carried

These minutes were approved by Council this 2ih day of July, 2015.

Chair Secretary

Page 3 of3

MINUTES COMMITTEE OF THE WHOLE- PUBLIC WORKS, ENVIRONMENTAL SERVICES &

FACILITIES MONDAY, JULY 20, 2015

6:30PM SPENCERVILLE MUNICIPAL OFFICE

Present: Councillor Michael Barrett, Chair Mayor Pat Sayeau

Staff:

Deputy Mayor Peggy Taylor Councillor Gerry Morrell Councillor Karie Smail Hugh Cameron, Non-voting Advisory Member Mark Packwood, Non-voting Advisory Member

Debra McKinstry, GAO/Clerk Dave Grant, Director of Operations Brian Moore, Interim Fire Chief Mike Spencer, Manager of Parks, Recreation & Facilities Sheena Earl, Deputy Clerk

1. Call to Order

Councillor Barrett called the meeting to order at 6:30pm.


Moved by: K. Smail seconded by: G. Morrell that Committee approves the agenda as presented.

Carried

3. Disclosure of Pecuniary Interest & the General Nature Thereof

Councillor Smail declared interest in item ?f) Award Hot Mix Paving Tender as her husband is employed by one of the bidding contractors.

Councillor Morrell declared familial interest in item 7i) Request to Stop Up, Close & Convey Road Allowance - Fischer as he is distantly related to the applicant.

4. Business Arising from Previous Public Works, Environmental Services & Facilities Minutes (if any)- None

5. Delegations & Presentations- None

Page 1 of 7 Public Works, Environmental Services & Facilities July 20, 2015

6. Discussion Items

a) Galop Canal Maintenance

Staff sought direction regarding a previous request for input on maintenance/ improvement at the Galop Canal. Members identified the north and south slopes and the area off of Legion Way as priority sites. Health & safety requirements and liability was discussed in relation to permitting volunteers to complete maintenance.

A suggestion of collecting local improvement fees to be used to cover costs associated with maintaining the banks was discussed as was the development of a pilot project focusing on one specific priority area.

It was the consensus of members that staff be directed to present work plans for maintenance to be completed by staff, contractors or volunteers, costs/funding and health & safety implications associated with each option. This report will be brought forward to the next Public Works, Environmental Services & Facilities Committee of the Whole meeting in August.


a) Walking Track Limited Access

Members discussed hiring students to monitor the track and assist with other arena duties. Concerns were raised with respect to the possible poor treatment of these students by those using the track inappropriately. Suggestions were made to explore employment funding oppourtunities, to offer community service hours to students monitoring the track or to put the responsibility on the timekeeper or referee to ensure that there are no spectators on the track.

At a previous meeting, Committee discussed the option of installing a card lock system at the track in order to limit access. It was the consensus of members that staff provide more details with respect to proposed use and cost of a cardlock system to the next meeting.

b) Amend ATV By-law

Moved by: P. Sayeau seconded by: K. Smail that Committee recommends that Council amend the A TV by-law to reflect current legislative changes to expand the definition of ATV under the Highway Traffic Act.

Members discussed the recent legislative changes. It was noted that A TVs are only permitted on Township roads listed in the by-law and that they are prohibited


in the villages and hamlets. Mapping of the Johnstown ATV Club trail was briefly discussed.

Carried

c) 2nd Quarter Report- Fire Chief

Interim Fire Chief Moore presented his report and provided an overview of statistical data collected with respect to the 2nd quarter of 2015. He was asked by Committee to provide information with respect to value of losses in his next report. Brief discussions about the publication of burn bans and recruitment took place.

Moved by: P. Sayeau seconded by: G. Morrell that Committee receives the 2nd Quarter report as presented by the Fire Chief.

Carried

d) Award SCBA Equipment (ECFD)

Details of the recommended equipment were discussed. As all three options came in over budget, members discussed funding options.

Moved by: G. Morrell seconded by: K. Smail that Committee recommends that Council proceed with the purchase of 25 new Scott Safety Air-Pak X3 SCBA supplied by M&L Supply at the purchase price of $204,633.00 and that any shortfall at year end be covered through fire vehicle reserves.

Carried

e) Prysmian Site Plan Control Agreement Amendment

Moved by: K. Smail seconded by: P. Sayeau that Committee recommends that Council consider adopting a by-law to amend the site plan control agreement for Prysmian Power Cables Inc.

Members discussed the impact that the new well drilled by Prysmian would have on potable water revenues and the importance of ensuring against crosscontamination of the potable water supply. The possibility of charging a levy for non-potable water was discussed as was the importance of usage data collection.

It was the consensus of members that staff be directed to seek the insertion of a clause in the agreement amendment that would require Prysmian to supply data with respect to non-potable volumes to the Township.

Carried

f) Award Hot Mix Paving Tender

Page 3 of7 Public Works, Environmental Services & Facilities July 20, 2015

Councillor Smail did not participate in discussions nor vote on the matter.

Moved by: P. Sayeau seconded by: G. Morrell that Committee recommends that Council award Tender EC-PW-15-05 to Karson Asphalt Paving Inc. at their low tendered price of $522,992.00 excluding taxes.

Carried

g) 2nd Quarter Report- Director of Operations

Members discussed aspects of the report including unaccounted water, roadside spraying, dust control, and transfer station budget implications.

Moved by: K. Smail seconded by: G. Morrell that Committee receives the 2nd Quarter report as presented by the Director of Operations.

Carried

Committee recessed for 10 minutes.

h) Unopened Road Allowance Policy Review

Moved by: P. Sayeau seconded by: P. Taylor that Committee recommends that Council consider an amendment to the Unopened Road Allowance Policy to Provide clarification with respect to permission for public use, to regulate the stopping up, closing and conveying of unopened road allowances and to provide flexibility with respect to the duties of the Director of Operations or alternate regarding unopened road allowances.

Additional amendments were suggested including discretion of Council with respect to opening unopened road allowances and wording changes for clarification purposes. It was the consensus of members that these additional amendments be made and that the amended policy return to Committee for further review.

Carried

i) Request to Stop Up, Close & Convey Road Allowance - Fischer

Councillor Morrell left the table and did not participate in discussions nor vote on the matter.

Moved by: K. Smail seconded by: P. Sayeau that Committee recommends that Council consider a by-law to stop up, close and convey the unopened road Allowance at 2115 County Road 44 to Mr. Henry Fischer.

Members discussed the request. Concerns were raised with respect to the apparent restricted access to provincial land and with respect to reduced public opportunity to purchase surplus provincial land in the future. Staff clarified that


the province does have frontage on County Road 44 in order to access their properties.

Members discussed possible solutions to the issues faced by Mr. Fischer as the unopened road allowance has been continuously blocked by neighbouring property owners.

Defeated

Councillor Morrell returned to the table.

j) Permission to Upgrade Road Allowance - Wynands

Moved by: K. Smail seconded by: P. Sayeau that Committee recommends that Council approve the request for upgrade of the unopened road allowance for access and direct staff to develop an agreement with the owner stipulating the conditions for use.

Members discussed the request, the agreement and the specific location in question. It was the consensus of members that the agreement be brought to Council for consideration.

Carried

k) Hyndman Road Drainage

Moved by: P. Sayeau seconded by: K. Smail that Committee receive the staff report as information with respect to Hyndman Road Drainage.

A question was raised with respect to budgeting for this item. Carried

I) Cardinal Water & Sewer Revenue Information

Revenue information up to June 31st was provided to committee for information. Monitoring of the revenues will continue throughout the year.

Moved by: P. Taylor seconded by K. Smail the Committee receive the Information with respect to Cardinal water & sewer revenues.

Carried

m) Winter Maintenance Policy

Moved by: K. Smail seconded by: G. Morrell that Committee recommends that Council amend the winter maintenance policy to implement earlier deployment of Township forces once snow accumulation levels are known to have reached Scm in depth.


It was suggested that deployment occur at a range of 5cm-8cm. Budget Implications were noted as nominal as savings have resulted from restructuring.

Carried Moved by: K. Smail seconded by: G. Morrell that Committee recommends that Council direct staff to notify residents through public education of their responsibility for upkeep and minor repair to lawn damage sustained through winter operations.

Carried

Moved by: G. Morrell seconded by: K. Smail that Committee recommends that Council restrict sidewalk maintenance for winter operations to MCR, IN and CC zones in the villages of Cardinal and Spencerville and with the addition of County Road 2 east of St. Lawrence Street in Cardinal.

Members discussed the motion. It was the consensus of members that winter sidewalk maintenance should not be further restricted.

Councillor Smail requested a recorded vote: Councillor Barrett Nay Councillor Morrell Yea Councillor Smail Nay Deputy Mayor Taylor Nay Mayor Sayeau Nay

Defeated

Members discussed locations of sidewalks throughout the Township and whether demand warranted exploring costs in clearing all of these areas.

Staff was directed to prepare a report on the costs associated with clearing all sidewalks at the same interval in the village of Cardinal.

8. Councillor Inquiries/Notices of Motion

Moved by: P. Taylor seconded by: K. Smail that Committee continue meeting beyond the curfew of 1 O:OOpm.

Carried

Inquiries were made with respect to the following items: • User Pay systems • Possible solutions to prevent blockage at the unopened road

allowance at 2115 County Road 44 • Funding for Spencerville skateboard park

10. Mayor's Report (if any)- None

11 . Question Period


Questions and comments were raised/provided with respect to the following: • Walking track limited access • HST recoverability on major purchases • Karson Paving • Prysmian Site Plan Control Agreement Amendment


13. Adjournment

Moved by: K. Smail that Committee adjourns at 1 0:08pm. Carried

These minutes were approved by open Council this_ day of ______ , 2015.

Chair Deputy Clerk


regular meeting municipal council corporation of …construction of 270 km of natural gas...

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