regular board meeting agenda · directors carter/reed moved to reschedule the august board meeting...

Regular Board Meeting Agenda

Deer Island District Office

August 11, 2020 6:00 p.m.

A. Convene Meeting

1. Pledge of Allegiance

2. Roll-call

3. Agenda – Requests for Additions or Deletions

4. Public Comment

B. Items for ActionInclusion Code

1. Minutes of the July 21, 2020 Regular Meeting

2. Minutes of the July 28, 2020 Special Meeting

3. Financial Reports for July 2020

4. Accounts Payable for July 2020

5. Award Bid – Underground Puller

C. Items for Discussion

1. Redirect Economic Development Funds to Small Businesses for COVID-19 Relief

2. Reports:a. Outagesb. Write-offsc. Staff

3. Board Comment

4. Public Comment

5. Executive Session pursuant to ORS 192.660 (2)(h) consultation with legalcounsel concerning legal rights and duties regarding current litigation orlitigation likely to be filed.

*

No Symbol Information included in the Agenda Packet

Information to be distributed at the Board Meeting

Information previously issued

No information to be distributed

Information sent under Separate Cover

*Refer to back – read in open session

EXECUTIVE SESSION PROCEDURES Instruction To The Press

August 11, 2020

Background, Attorney General’s Public Meeting Manual: The Public Meeting Law now expressly provides that representatives of

the news media shall be allowed to attend all executive session except, sessions involving deliberations with persons designated to carry on labor negotiations. The Board may require that specified information that is the subject of the executive session not be disclosed. The Board President (presiding officer) should give instructions to the press regarding what is not to be reported. Absent any such instructions, the entire proceedings may be reported and the

purpose for having an executive session may be frustrated. Except in the rarest instances, the Board at least should allow the general subject of the discussion to be disclosed, and it cannot prevent discussion of the statutory grounds justifying the executive session. The nondisclosure requirement should be no broader than the public interest requires.

Instruction to the Press Pursuant to ORS 192.660(4):

The Columbia River PUD will now meet in executive session for the

purpose of discussing matters involving litigation or litigation likely to be filed.

The executive session is held pursuant to ORS 192.660 (2)(h) which

allows the Board to consult with counsel concerning legal rights and duties

regarding current litigation or litigation likely to be filed, the general subject of

which shall not be disclosed.

Representative of the news media and designated staff shall be allowed to

attend the executive session. All other staff and members of the audience are

asked to leave the room. Representatives of the news media are specifically

directed not to report on any of the deliberations during the executive session,

except to state the general subject of the session as previously announced.

No decision may be made in executive session. At the end of the executive

session, we will return to open session and you are welcome to return back into

the room.

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1 – July 21, 2020 Regular Meeting

COLUMBIA RIVER PEOPLE’S UTILITY DISTRICT Regular Meeting

July 21, 2020

A. CONVENE MEETING

The Regular Meeting of the Board of Directors of the Columbia River PUD was called to order by President Craig Melton at the Deer Island District Office at 6:06 p.m. The following individuals were present:

Directors: Staff: Craig Melton Heidi Ralls, Administration/Public Relations Debbie Reed Lonny Lee, IT Jake Carter Lil Guisinger, Accounting & Finance Rob Mathers Kristen Dean, Customer Accounts & Billing

Staff via Telephone: Directors via Telephone: Branden Staehely, Engineering Harry Price John Nguyen, General Manager

Kurt Nasshahn, Operations Consultants via Telephone: Sonia Wendelschafer, Human Resources Phil Griffin, General Counsel Tim Lammers, Energy Services & Facilities

Public: Jack Carter Sharon Carter Michael Sykes

1. Announcement: President Melton announced this meeting is being recorded.

2. Pledge of Allegiance: President Melton led the Board in the pledge of allegiance.

3. Agenda – Requests for Additions or Deletions: President Melton announced thatItems 3.a. and 3.b., Minutes from the July 7 and July 9 Special Meetings would beadded and that the Outage Report would be removed.

4. Public Hearing:

Open: President Melton opened the Public Hearing at 6:08 p.m.

Staff Comments: J. Nguyen reviewed the background and analysis leading up to therequest to delay the demand charge implementation from October 2020 to October2021. Two issues are driving the request - the delay of conversion to the newEnterprise System as a result of data validation issues, and the onset of thecoronavirus pandemic which severely restricted travel and in-person training. Giventhe circumstances, it is prudent that the Board consider a postponement of the newrate structure.

Public Testimony:Proponents: None Opponents: None Rebuttal: None

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President Melton closed the Public Hearing at 6:14 p.m.

Deliberation: The Board considered the options and the staff recommendation. The Directors each provided comments.

5. Public Comment: None

B. ITEMS FOR ACTION

1. Resolution 20-04: Setting Electric Rates and Making Other Adjustments to theRate Schedules of the District: Directors Carter/Mathers moved to adopt Resolution20-04: Setting Electric Rates. Doing so will delay the implementation of the ratestructure change that was planned for Residential, Small General Service, andIrrigation rate classes from October 1, 2020, until October 1, 2021. This will allow Stafftime to resolve issues related to the new Enterprise System conversion and the onsetof the Coronavirus pandemic. Vote: Unanimously approved.

2. Minutes of the June 10, 2020 Special Meeting: Directors Carter/Reed moved toapprove the Minutes of the June 10, 2020 Special Meeting as presented. Vote:Unanimously approved.

3. Minutes of the June 16, 2020 Regular Meeting: Directors Reed/Mathers moved toapprove the Minutes of the June 16, 2020 Regular Meeting as presented. Vote:Unanimously approved.

3.a. Minutes of the July 7, 2020 Special Meeting: Directors Carter/Mathers moved toapprove the Minutes of the July 7, 2020 Special Meeting as presented. Vote: Unanimously approved.

3.b. Minutes of the July 9, 2020 Special Meeting: Directors Carter/Reed moved toapprove the Minutes of the July 9, 2020 Special Meeting as presented. Director Mathers re-read the final motion into the record: “Direct the GM Hiring Committee to continue vetting Candidate A for hiring as General Manager.” Vote: Unanimously approved.

4. Financial Reports for June 2020: L. Guisinger reported cash, less long-term debtreserves, was equal to $11,112,987. After little discussion, Directors Mathers/Cartermoved to accept the Financial Reports for May 2020 as presented. Vote: Unanimouslyapproved.

5. Accounts Payable Report for June 2020: L. Guisinger provided information onseveral payments and clarified others. After little discussion, Directors Carter/Reedmoved to approve the Accounts Payable Report for June 2020. Vote: Unanimouslyapproved.

6. Authorize RFP: NESC Pole Inspection for 2021 and 2022: B. Staehely reviewed thebackground and analysis, noting that the PUD is currently in the third year of the 10-year cycle and has completed 41% of the required inspections during the 10-yearperiod. Staff is requesting the Board approve deferment of the program until 2022.

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There was a discussion on the feasibility of training employees in the fumigants and perform the treatment of poles in-house. Directors Price/Mathers moved to defer our pole inspection and treatment program until 2022. Vote: Unanimously approved.

7. Reschedule the August Board Meeting to August 11, 2020: After little discussion,Directors Carter/Reed moved to reschedule the August Board Meeting to August 11,2020. Vote: Unanimously approved.

C. ITEMS FOR DISCUSSION

1. Redirect Economic Development Funds to Small Businesses: COVID-19 Relief:J. Nguyen reported on the two utilities that are currently diverting funds from theirEconomic Development programs to provide economic relief to small businessesduring the COVID-19 pandemic. P. Griffin requested further definition of how thesefunds would be diverted, should the PUD choose to do so. After considerablediscussion, P. Griffin indicated that he would analyze the limitations according to ORS261. The Board requested that Staff contact the two utilities and bringrecommendations to the Board.

2. Mid-Year Budget Review: Staff provided information to the Board regarding anysignificant variations to the 2020 Budget as of June 30, 2020. L. Guisinger reportedthat the 2020 Year-End Total Cash forecast is $9.3 million which is $2.1 million overbudget. The Financial condition is positive and staff does not anticipate a need for anybudget cuts for 2020. J. Nguyen pointed out that this is the fifth consecutive year forincreasing the cash reserves to an amount over the budgeted amount. He thankedstaff for rising to the challenge to increase cash reserves despite the difficultiesthrough the pandemic.

3. Reports:a. Outages: Removed from the agenda.

b. Write-Offs: K. Dean reported the June 2020 total write-offs equal $174.71. J.Nguyen extended high compliments to Kristen and her staff for their dedication tokeeping write-off amounts low.

c. Staff: K. Dean reported that the disconnection of electric service for non-paymentwill resume July 22, beginning with those customers who have not made paymentarrangements or who have not made a payment since January 2020. CustomerAccounts staff continues to help customers find assistance through the manyresources available. Late fees will continue to be waived.

J. Nguyen conveyed that he has written to our legislative delegation advocating forrelief for our customers. He received correspondence from both Senators Merkleyand Wyden agreeing that power is essential; they appreciate the commitment fromus and other utilities, and recognize the financial burden to our customers. Theyexpect the next relief package should include public power.

K. Nasshahn updated the Board on where the crews are working and provided anupdate on the Vac Trailer RFQ.

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Board Report for Energy Services - August 11, 2020 Meeting

July's Energy Efficiency Incentives, BPA Reimbursement, and related Energy Savings are as follows:

• Total incentives provided to customers: $14,829

• Total BPA reimbursement: $19,613

• Total energy savings claimed: 72,500 kWhs at Busbar

• YTD incentives provided to customers: $136,713

• YTD BPA reimbursement: $157,721

• YTD energy savings claimed: 500,549 kWhs at Busbar


B. Staehely reported on a squirrel-caused outage. Despite the guards installed, thesquirrel managed to take out the WR-1 transformer in the Scappoose substation.

L. Lee provided an NISC update. ABS will be going live this week. CC&B isscheduled for a September 8 go-live.

L. Guisinger reported that all data has been validated and we are set to go-livewith ABS first thing in the morning, July 22.

S. Wendelschafer is very happy to announce the Employee of the Month for thelast four months: March: Kristen H. and Sara; April: Lonny and Daniel; May:Kristen D.; and June: Jennifer, Kevin H., and Debbie E. The Board congratulatedeach of the recipients.

T. Lammers reported on the status of the front drain in the parking lot. It appears,to alleviate the flooding issue, the parking lot will need to be dug up to replace therock drain-pit.

4. Board Comments: Director Mathers complimented the staff for the remote meetingsand remote work through the pandemic, and for being quick to respond to a customerrequest.

Director Reed thanked the staff for making the Board work easier.

Director Carter provided an OPUDA Board update with particular attention to thediscussion of mutual aid during the pandemic as we head into outage season. He alsothanked staff for increasing budgeted cash reserves by $2.1 million.

Director Melton noted it’s good to see that financially, we are keeping our head abovewater and that work continues in a positive direction.

8. Public Comment: None

9. Executive Session: The president advised that after a brief recess, the Board wouldreconvene in executive session under ORS 192.660 (2)(h) consultation with legalcounsel, and ORS 192.660(2)(a) to consider the employment of a public officer,employee, staff member, or individual agent. Written instructions were provided for thepress. A brief recess was called at 8:18 p.m. The Board reconvened in executivesession at 8:30 p.m.

In attendance: Scott Jacobs, Consultant, via telephone; Counsel P. Griffin viatelephone; Director H. Price via telephone; Directors C. Melton, R. Mathers, J. Carter,D. Reed; and staff: H. Ralls.

The board reconvened in regular session at 9:44 p.m.

Directors Carter/Reed moved to offer employment to Candidate A for the position of General Manager. Vote: Unanimously approved.

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Directors Carter/Price moved to approve a General Manager Agreement as read into the record. Offer to Candidate A beginning September 1, 2020. Salary for $215,000 with four weeks’ PTO immediately available, accruing as a 20-year employee annually. Severance payment of $150K if terminated without cause within six months. Vote: Unanimously approved.

Upon signing of the contract, General Counsel will work with the Board Secretary to issue an internal announcement to the employees and to issue a press release to the public.

J. Nguyen requested the Board advise him of their intention regarding his employmentafter September 1, 2020. No response was given.

There being no further business to come before the Board, the meeting was adjourned at 9:56 p.m.

Columbia River People’s Utility District

By ________________________________ Heidi Ralls, Board Secretary

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1 – July 28, 2020 Special Meeting

COLUMBIA RIVER PEOPLE’S UTILITY DISTRICT Special Meeting – Executive Session

July 28, 2020

The Special Meeting of the Board of Directors of the Columbia River PUD was called to order by President Craig Melton at the Deer Island District Office at 6:00 p.m. Notice was provided to the press and interested parties. The following individuals were present:

Directors: Staff: Jake Carter Heidi Ralls, Administration/Public Relations Craig Melton Debbie Reed Staff via Telephone: Rob Mathers Sonia Wendelschafer, Human Resources

Directors via Telephone: Consultants via Telephone: Harry Price Phil Griffin, General Counsel

Other: None

1. Executive Session: The president advised that after a brief recess, the Board would reconvene inexecutive session under ORS 192.660(2)(h) consultation with legal counsel concerning legalrights and duties regarding current litigation or litigation likely to be filed and ORS 192.660(2)(a) toconsider the employment of a public officer, employee, staff member or individual agent. Writteninstructions were provided for the press. A brief recess was called at 6:01 p.m. The Boardreconvened in executive session at 6:02 p.m.

The board reconvened in regular session at 6:50 p.m.

Directors Carter/Reed moved to decline John Nguyen’s request for a contract extension of oneyear. Vote: Unanimously approved.

Directors Carter/Price moved to have General Counsel advise John Nguyen that his last day ofemployment will be Monday, August 31.

Director Mathers moved to amend the motion with an addendum to recognize John’s exceptionalcontribution and achievements to the PUD, that he be granted an additional month ofcompensation in recognition of that service. With no second, the motion died.

Discussion: Director Carter wanted to be sure that, keeping in tradition of recognizing thecontributions and years of service of retiring General Managers and employees, that when we areable, we have a retirement party and retirement gift for John.

Vote on the original motion: Unanimously approved.

There being no further business to come before the Board, the meeting was adjourned at 6:57p.m.

Columbia River People’s Utility District

By ________________________________ Heidi Ralls, Board Secretary

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Financial Report Columbia River PUD

July 2020

R.M. August 11, 2020

Summary

The August financial presentation includes information and analysis related to cash balances, kilowatt hour usage by customer class and power costs, as of July 2020. The amounts and notes here are preliminary and may be adjusted for final presentation. July 2020 financial statements should be available for presentation and examination at the September 2020 Board Meeting.

Cash

At July month-end, total cash balances (including cash and investments, as well as long-term debt reserves) were equal to $12,075,171. Cash less long-term debt reserves was equal to $11,219,420.

7,500,000

8,500,000

9,500,000

10,500,000

11,500,000

12,500,000

13,500,000

Dec-19 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

2020 Cash Balances

Cash & Investments Debt Service Reserve

Minimum Cash Balance - 90 Days Cash on Hand Target Cash Balance

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July 2020


Customer Usage by Class

Residential

Residential usage for July 2020 was 2.19% above budgeted kWh.

Small General Service

For July, small general service usage was <0.55%> below the 2020 budgeted kWh.

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

22,000,000

24,000,000

26,000,000

28,000,000

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

kWh

2020 Residential kWh Usage

2020 Budget 2020 Actual

1,800,000

2,000,000

2,200,000

2,400,000

2,600,000

2,800,000

3,000,000

3,200,000


kWh

2020 Small Gen Svs kWh Usage


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July 2020


Large General Service

Large general service usage was <4.93%> below budgeted kWh for July 2020.

Industrial

In July, industrial customer usage was 60.84% above budgeted kWh.

4,300,000

4,500,000

4,700,000

4,900,000

5,100,000

5,300,000

5,500,000

5,700,000

5,900,000

6,100,000


kWh

2020 Large Gen Svs kWh Usage


6,500,000

7,500,000

8,500,000

9,500,000

10,500,000

11,500,000

12,500,000

13,500,000

14,500,000

15,500,000


kWh

2020 Industrial kWh Usage


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July 2020


Power Costs

Power costs for July were $1,675,098. YTD power costs are $12,271,643; which is <$300,262> less than budgeted for the same time period.

1,100,000

1,300,000

1,500,000

1,700,000

1,900,000

2,100,000

2,300,000


2020 Power Costs


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Type of Disbursement Date Description / Check Numbers Amount Page # (s)

Electronic Transfer 7/1/2020 Merchant Service Fee 10,411.55 Electronic Transfer 7/1/2020 Medical Transfer 14,998.65 Electronic Transfer 7/3/2020 Payroll Transfer 183,233.98 Electronic Transfer 7/6/2020 Payroll Transfer: Board 2,287.58 Electronic Transfer 7/6/2020 Merchant Service Fee 79.80 Electronic Transfer 7/8/2020 Medical Transfer 63,955.55 Electronic Transfer 7/10/2020 Payroll: PERS 33,168.46 Electronic Transfer 7/14/2020 Bank Service Fee 1,658.46 Electronic Transfer 7/15/2020 Medical Transfer 8,473.94 Electronic Transfer 7/17/2020 Payroll Transfer 179,128.84 Electronic Transfer 7/22/2020 Medical Transfer 20,377.15 Electronic Transfer 7/27/2020 BPA Transfer: Power 1,390,865.00 Electronic Transfer 7/27/2020 Payroll: PERS 34,121.46 Electronic Transfer 7/29/2020 BPA Transfer: Transmission 159,058.00 Electronic Transfer 7/29/2020 Medical Transfer 15,899.44 Electronic Transfer 7/31/2020 Payroll Transfer 170,503.42 Electronic Transfer 7/31/2020 Payroll: WBF 453.61 Electronic Transfer 7/31/2020 Health Insurance: PCORI Fee 301.00

2,288,975.89

Accounts Payable 7/1/2020 96753-96781 119,201.37 1Accounts Payable 7/9/2020 96782-96852 217,458.72 1 - 4Accounts Payable 7/10/2020 96853-96854 1,370.00 4Accounts Payable 7/23/2020 97000-97074 90,449.23 4 - 6Accounts Payable 7/30/2020 97075-97097 51,335.29 6 - 7

479,814.61

Total 2,768,790.50$

I do hereby certify, in accordance with ORS 261.445 2(d), that the attached represents all bills, allowancesand payroll including claims due contractors or public works for the month indicated above.

General Manager Date

COLUMBIA RIVER PEOPLE'S UTILITY DISTRICT

Cash DisbursementsJuly 2020

R.M. 8/11/20

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Accounts PayableCheck Register

COLUMBIA RIVER PUD

07/01/2020 To 07/31/2020Bank Account: 1 - US BANK - GENERAL REVENUE

Check /Tran Date

PmtType AmountVendor NameVendor Reference

CHK96753 07/02/2020 99999 AP GENERIC VENDOR 47.86CHK96754 07/02/2020 99999 AP GENERIC VENDOR 230.34CHK96755 07/02/2020 99999 AP GENERIC VENDOR 260.47CHK96756 07/02/2020 99999 AP GENERIC VENDOR 59.10CHK96757 07/02/2020 99999 AP GENERIC VENDOR 125.03CHK96758 07/02/2020 99999 AP GENERIC VENDOR 369.64CHK96759 07/02/2020 99999 AP GENERIC VENDOR 77.04CHK96760 07/02/2020 99999 AP GENERIC VENDOR 138.10CHK96761 07/02/2020 99999 AP GENERIC VENDOR 12.86

REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT

CHK96762 07/02/2020 00500 ANIXTER POWER SOLUTIONS LLC 2,191.08CHK96763 07/02/2020 00087 ASPLUNDH TREE EXPERT CO 19,511.14CHK96764 07/02/2020 00075 CDW GOVERNMENT INC 866.81CHK96765 07/02/2020 00042 CENTURYLINK 148.75CHK96766 07/02/2020 00470 CLARKE GRIFFIN LLC 13,150.00CHK96767 07/02/2020 00787 COUNTRY MEDIA INC 85.25CHK96768 07/02/2020 00649 D & H FLAGGING INC 2,445.70CHK96769 07/02/2020 00129 GENERAL PACIFIC INC 23,100.70CHK96770 07/02/2020 00648 GRIME STOPPERS 3,945.00CHK96771 07/02/2020 00668 LUTZCO INC 350.45CHK96772 07/02/2020 00495 METRO PRESORT 9,896.78CHK96773 07/02/2020 00544 MOOD MEDIA 87.64CHK96774 07/02/2020 00288 PACIFIC OFFICE AUTOMATION INC 525.00CHK96775 07/02/2020 00165 PLATT ELECTRIC SUPPLY 1,808.82CHK96776 07/02/2020 00847 POWER DESIGN INC 23,475.00CHK96777 07/02/2020 00490 SHRED-IT USA LLC 110.15CHK96778 07/02/2020 00780 STAR RENTALS 700.00CHK96779 07/02/2020 00653 IRBY ELECTRICAL DISTRIBUTOR 11,434.61CHK96780 07/02/2020 00278 US BANK NAT'L ASSOC - VISA 1,300.05CHK96781 07/02/2020 00208 WESCO DISTRIBUTION INC 2,748.00CHK96782 07/09/2020 99999 AP GENERIC VENDOR 30.09

MATERIALTREE TRIMMINGSOFTWARETELEPHONE SERVICESLEGAL SERVICESADVERTISINGFLAGGING SERVICES TRANSFORMERSFACILITY MAINTENANCEFR CLOTHINGSTATEMENT PROCESSING/POSTAGE ADVERTISING/MUSIC SERVICES ANNUAL REPORTMATERIALMATERIALSHREDDING SERVICES EQUIPMENT RENTALMATERIALTOOLSSUPPLIESREFUND ACCOUNT

/pro/rpttemplate/acct/2.47.1/ap/AP_CHK_REGISTER.xml.rpt39106

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COLUMBIA RIVER PUD


Check /Tran Date


CHK96783 07/09/2020 99999 AP GENERIC VENDOR 16.11CHK96784 07/09/2020 99999 AP GENERIC VENDOR VOID9.14CHK96785 07/09/2020 99999 AP GENERIC VENDOR 3,796.28CHK96786 07/09/2020 99999 AP GENERIC VENDOR 132.14CHK96787 07/09/2020 99999 AP GENERIC VENDOR 121.10CHK96788 07/09/2020 99999 AP GENERIC VENDOR 64.11CHK96789 07/09/2020 99999 AP GENERIC VENDOR 34.04CHK96790 07/09/2020 99999 AP GENERIC VENDOR 136.96CHK96791 07/09/2020 99999 AP GENERIC VENDOR 43.10CHK96792 07/09/2020 99999 AP GENERIC VENDOR 172.71CHK96793 07/09/2020 99999 AP GENERIC VENDOR 75.15CHK96794 07/09/2020 99999 AP GENERIC VENDOR 44.63CHK96795 07/09/2020 99999 AP GENERIC VENDOR 38.82CHK96796 07/09/2020 99999 AP GENERIC VENDOR 188.47CHK96797 07/09/2020 99999 AP GENERIC VENDOR 189.02CHK96798 07/09/2020 99999 AP GENERIC VENDOR 9.59CHK96799 07/09/2020 99999 AP GENERIC VENDOR 11.86CHK96800 07/09/2020 99999 AP GENERIC VENDOR 109.10CHK96801 07/09/2020 99999 AP GENERIC VENDOR 251.90CHK96802 07/09/2020 00082 ACE HARDWARE-ST HELENS 129.68

REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT REFUND ACCOUNT MATERIAL/SUPPLIES

CHK96803 07/09/2020 00336 ADVANCED MESSAGING & DISPATCH 1,631.45ANSWERING SERVICESCHK96804 07/09/2020 00090 ALTEC INDUSTRIES INC 10,041.42TOOLSCHK96805 07/09/2020 00030 AMAZON CAPITAL SERVICES 227.36TOOLSCHK96806 07/09/2020 00443 AMERICAN MESSAGING SERVICES 116.88PAGING SERVICESCHK96807 07/09/2020 00500 ANIXTER POWER SOLUTIONS LLC 4,056.33SUPPLIESCHK96808 07/09/2020 00087 ASPLUNDH TREE EXPERT CO 40,208.98TREE TRIMMINGCHK96809 07/09/2020 00306 BROOKS MANUFACTURING COMPANY 2,160.00MATERIALCHK96810 07/09/2020 00213 CARDINAL SERVICES INC 45.95CONTRACTOR VERIFICATIONCHK96811 07/09/2020 00637 CHAVES CONSULTING INC 370.20RECORDS MANAGEMENTCHK96812 07/09/2020 00102 COLUMBIA COUNTY CLERK 298.00RECORD EASEMENT


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CHK96813 07/09/2020 00116 COLUMBIA NW HEATING INC 159.95SUBSTATION MAINTENANCECHK96814 07/09/2020 00316 COMCAST 263.77INTERNET & TV SERVICESCHK96815 07/09/2020 00317 CONSOLIDATED ELECTRICAL DIST 1,086.52MATERIALCHK96816 07/09/2020 00787 COUNTRY MEDIA INC 474.90ADVERTISINGCHK96817 07/09/2020 00649 D & H FLAGGING INC 6,956.53FLAGGING SERVICESCHK96818 07/09/2020 00118 DAHLGRENS BUILDERS SUPPLY CO 32.99SUPPLIESCHK96819 07/09/2020 00379 DEMSEY, FILLIGER & ASSOCIATES 750.00CONSULTING SERVICESCHK96820 07/09/2020 00395 DMC POWER 17,002.66MATERIALCHK96821 07/09/2020 00119 DON'S RENTAL INC 90.00EQUIPMENT RENTALCHK96822 07/09/2020 00433 EFFICIENCY SERVICES GROUP LLC 4,084.47EE PROGRAM SERVICESCHK96823 07/09/2020 00080 ESCI 2,203.00SAFETY TRAININGCHK96824 07/09/2020 00380 F PRESTON INC 1,950.00LANDSCAPING SERVICESCHK96825 07/09/2020 00129 GENERAL PACIFIC INC 2,588.45MATERIALCHK96826 07/09/2020 00068 GRAINGER INC 959.04TOOLSCHK96827 07/09/2020 00645 ILAND INTERNET SOLUTIONS 810.34SECURE BACKUPCHK96828 07/09/2020 00005 KENNETH KUHNS & CO 28,970.002019 AUDIT FEESCHK96829 07/09/2020 00139 KOHI RADIO 750.00ADVERTISINGCHK96830 07/09/2020 00141 LAWRENCE OIL COMPANY 1,153.87FUELCHK96831 07/09/2020 00495 METRO PRESORT 2,702.49STATEMENT PROCESSING/POSTAGECHK96832 07/09/2020 00458 MIDSUN GROUP INC 2,469.77MATERIALCHK96833 07/09/2020 00617 NESCO LLC #774121 688.66GLOVE/BLANKET TESTINGCHK96834 07/09/2020 00064 OFFICE DEPOT 333.31SUPPLIESCHK96835 07/09/2020 00493 ONESOURCE OFFICE INTERIORS INC 1,571.75SUPPLIESCHK96836 07/09/2020 00671 ONLINE INFORMATION SERVICES 339.00CREDIT REPORTING SERVICESCHK96837 07/09/2020 00224 PAMPLIN MEDIA GROUP 111.61ADVERTISINGCHK96838 07/09/2020 00594 PIONEER UTILITY RESOURCES INC 175.00WEBSITE HOSTINGCHK96839 07/09/2020 00165 PLATT ELECTRIC SUPPLY 27.32MATERIALCHK96840 07/09/2020 00281 ROADPOST USA INC 60.03SATELLITE PHONE SERVICECHK96841 07/09/2020 00297 ROSS DIESEL & AUTO REPAIR LLC 872.00VEHICLE MAINTENANCECHK96842 07/09/2020 00024 ROYAL SWITCHGEAR MANUFACTURIN 25,915.00MATERIAL


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COLUMBIA RIVER PUD


Check /Tran Date


CHK96843 07/09/2020 00296 SEL 1,452.05MATERIALCHK96844 07/09/2020 00508 SLATE ROCK SAFETY 72.45FR CLOTHINGCHK96845 07/09/2020 90134 SONIA WENDELSCHAFER 8.38SUPPLIESCHK96846 07/09/2020 00217 STANS REFRIGERATION 36.00SUPPLIESCHK96847 07/09/2020 00780 STAR RENTALS 1,827.70EQUIPMENT RENTALCHK96848 07/09/2020 00182 SUNSET AUTO PARTS INC 685.33VEHICLE MAINTENANCECHK96849 07/09/2020 00652 USIC LOCATING SERVICES LLC 3,469.00LOCATING SERVICESCHK96850 07/09/2020 00839 VANCOUVER BOLT & SUPPLY INC 517.26MATERIALCHK96851 07/09/2020 00208 WESCO DISTRIBUTION INC 39,044.00TRANSFORMERSCHK96852 07/09/2020 00109 CHEVRON & TEXACO CARD SERVICE 33.55FUELCHK96853 07/09/2020 99999 AP GENERIC VENDOR 784.00REFUND EXCESS CIACCHK96854 07/09/2020 99999 AP GENERIC VENDOR 586.00REFUND EXCESS CIACCHK97000 07/23/2020 99999 ALYSHA BARBOUR 736.20REBATE - WEATHERIZATIONCHK97001 07/23/2020 99999 ALYSSA TALIMO AND KATRINA VANH 204.73Refund AccountCHK97002 07/23/2020 00087 ASPLUNDH TREE EXPERT CO 12,325.29TREE TRIMMING SERVICESCHK97003 07/23/2020 99999 BARBARA B THOMPSON 600.00REBATE - HEAT PUMPCHK97004 07/23/2020 99999 BEN AMSTUTZ 1,200.00REBATE - NEEM CERTIFIED HOMECHK97005 07/23/2020 99999 CALEB E CUNNINGHAM 118.24Refund AccountCHK97006 07/23/2020 00075 CDW GOVERNMENT INC 544.62HARDWARECHK97007 07/23/2020 00346 CENTURYLINK 12,877.92ANNUAL JOINT POLE RENTALCHK97008 07/23/2020 00381 CENTURYLINK 321.55TELEPHONE SERVICESCHK97009 07/23/2020 99999 CHERYL L MALLONEE 100.00REBATE - THERMOSTATCHK97010 07/23/2020 99999 CITY OF ST HELENS 1,560.00REBATE - LIGHTINGCHK97011 07/23/2020 00470 CLARKE GRIFFIN LLC 10,789.75LEGAL SERVICESCHK97012 07/23/2020 00464 CLEARESULT CONSULTING INC 10,160.24EE PROGRAM SERVICESCHK97013 07/23/2020 99999 COLLEEN & CORY PIERCE 700.00REBATE - HEAT PUMPCHK97014 07/23/2020 99999 DANA M MACDONALD 274.36Refund AccountCHK97015 07/23/2020 00019 DEX YP 15.00ADVERTISING SERVICESCHK97016 07/23/2020 99999 DIANE & RICHARD BLAKELY 800.00REBATE - DUCTLESS HEAT PUMPCHK97017 07/23/2020 99999 DONALD L BOLIEU 750.00REBATE - HEAT PUMP & DUCT SEALING


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/03/2020 9:24:23 AMRevision: 96739


COLUMBIA RIVER PUD


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CHK97018 07/23/2020 99999 ELEMENTAL ENERGY 1,000.00REBATE - SOLARCHK97019 07/23/2020 00266 FUTURA SYSTEMS INC 9,246.10GIS SYSTEM SUPPORTCHK97020 07/23/2020 00068 GRAINGER INC 151.56SUPPLIESCHK97021 07/23/2020 00837 HOME DEPOT PRO, THE 63.70SUPPLIESCHK97022 07/23/2020 00134 HUDSON GARBAGE SERVICE 820.87GARBAGE SERVICESCHK97023 07/23/2020 99999 ILA F GRENIER 16.44Refund AccountCHK97024 07/23/2020 99999 JAMAICA M BEATY 147.75Refund AccountCHK97025 07/23/2020 99999 JEFF AND DEBRA WESTBROOK 240.12Refund AccountCHK97026 07/23/2020 99999 JERRY YAGER 254.91Refund AccountCHK97027 07/23/2020 99999 JODI W TURNER 47.12Refund AccountCHK97028 07/23/2020 99999 JULI AND HEATH BIDDIX 13.85Refund AccountCHK97029 07/23/2020 99999 KATHY J M KERR 145.09Refund AccountCHK97030 07/23/2020 99999 KIMBERLY L FRAKES 50.00REBATE - APPLIANCECHK97031 07/23/2020 00251 KNIFE RIVER CORP - NORTHWEST 67.00MATERIALCHK97032 07/23/2020 99999 LINDA L HOWELL 210.26Refund AccountCHK97033 07/23/2020 99999 LONNIE W & LUCYANA MARTIN 1,600.00REBATE - DUCT SEALINGCHK97034 07/23/2020 00534 LOOMIS 279.68ARMORED CAR SERVICESCHK97035 07/23/2020 99999 LYNETTE M CASE 41.73Refund AccountCHK97036 07/23/2020 99999 MACKENZIE G DESMET AND DYLAN K 285.13Refund AccountCHK97037 07/23/2020 99999 MATTHEW E AND VANESSA K JONES 175.01Refund AccountCHK97038 07/23/2020 99999 MEADOWLARK HOLDINGS LLC 14.92Refund AccountCHK97039 07/23/2020 99999 MELISSA & RONALD GUISINGER 800.00REBATE - DUCTLESS HEAT PUMPCHK97040 07/23/2020 00148 METRO OVERHEAD DOOR INC 435.00FACILITY MAINTENANCECHK97041 07/23/2020 99999 MICHAEL AND SARA GRIFFITH 118.45Refund AccountCHK97042 07/23/2020 99999 NANCY JO AND DOUG MARTENS 800.00REBATE - DUCTLESS HEAT PUMPCHK97043 07/23/2020 99999 NATIONSTAR MORTGAGE LLC 119.13Refund AccountCHK97044 07/23/2020 00153 NEWSDATA LLC 4,800.00SUBSCRIPTIONCHK97045 07/23/2020 99999 NICHOLAS S MOORE 312.18Refund AccountCHK97046 07/23/2020 99999 NICOLETTE Y SMYSHLYAYEV 760.50REBATE - WEATHERIZATIONCHK97047 07/23/2020 00062 NORTHWEST APPAREL 21.00SUPPLIES


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/03/2020 9:24:23 AMRevision: 96739


COLUMBIA RIVER PUD


Check /Tran Date


CHK97048 07/23/2020 00064 OFFICE DEPOT 318.82SUPPLIESCHK97049 07/23/2020 00177 QCL INC 672.00DRUG FREE WORKPLACE PROGRAMCHK97050 07/23/2020 99999 RALPH E WILKENS 700.00REBATE - HEAT PUMPCHK97051 07/23/2020 99999 RAWHIDE ELECTRIC SERVICES 800.00REBATE - DUCTLESS HEAT PUMP - CarpenterCHK97052 07/23/2020 99999 RAYMOND E SCHOLL 800.00REBATE - DUCTLESS HEAT PUMPCHK97053 07/23/2020 99999 RICHMOND AMERICAN HOMES 14.16Refund AccountCHK97054 07/23/2020 99999 ROBERT AND JACI CASE 75.30Refund AccountCHK97055 07/23/2020 00297 ROSS DIESEL & AUTO REPAIR LLC 397.24VEHICLE MAINTENANCECHK97056 07/23/2020 99999 ROYAL BLUE ENTERPRISES INC 2,280.00REBATE - LIGHTINGCHK97057 07/23/2020 00364 S & L ENTERPRISES 44.95VEHICLE MAINTENANCECHK97058 07/23/2020 00184 SCAPPOOSE SAND & GRAVEL CO 180.72MATERIALCHK97059 07/23/2020 00095 SIERRA SPRINGS 235.28SUPPLIESCHK97060 07/23/2020 00574 SOUTHEASTERN DATA COOPERATIVE 1,000.00REPORT IQ SUBSCRIPTIONCHK97061 07/23/2020 99999 ST HELENS SCHOOL DIST 502 1,000.00REBATE - SOLARCHK97062 07/23/2020 00805 ST HELENS SENIOR CENTER 250.00ADVERTISING SERVICESCHK97063 07/23/2020 99999 STEVEN R MILLER 8.84Refund AccountCHK97064 07/23/2020 99999 SUN PROPERTY MANAGEMENT LLC 800.00REBATE - HEAT PUMPCHK97065 07/23/2020 99999 SUN PROPERTY MANAGEMENT LLC 19.60Refund AccountCHK97066 07/23/2020 99999 TAMERA L BARTH 309.10Refund AccountCHK97067 07/23/2020 99999 TATUM M MOORE 310.72Refund AccountCHK97068 07/23/2020 99999 TIMOTHY L GILBERT 700.00REBATE - DUCT SEALINGCHK97069 07/23/2020 99999 TIMOTHY M CULLY 74.98Refund AccountCHK97070 07/23/2020 00670 TROTTER & MORTON 892.50FACILITY MAINTENANCECHK97071 07/23/2020 00359 US BANK EQUIPMENT FINANCE 817.00COPIER LEASECHK97072 07/23/2020 00839 VANCOUVER BOLT & SUPPLY INC 74.99MATERIALCHK97073 07/23/2020 00026 WASTE MANAGEMENT OF OREGON 97.21WASTE DISPOSALCHK97074 07/23/2020 99999 WILD FLOWER PLAY COLLECTIVE 460.42Refund AccountCHK97075 07/30/2020 00027 A & E IMAGING INC 232.91SUPPLIESCHK97076 07/30/2020 00090 ALTEC INDUSTRIES INC 3,803.52VEHICLE MAINTENANCECHK97077 07/30/2020 1001 CASCADE BUILDING SERVICES 3,945.00FACILITY MAINTENANCE


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/03/2020 9:24:23 AMRevision: 96739


COLUMBIA RIVER PUD


Check /Tran Date


CHK97078 07/30/2020 00075 CDW GOVERNMENT INC 527.50SOFTWARECHK97079 07/30/2020 00042 CENTURYLINK 151.36TELEPHONE SERVICESCHK97080 07/30/2020 00202 CENTURYLINK 1,973.35TELEPHONE SERVICESCHK97081 07/30/2020 00316 COMCAST 263.77INTERNET & TV SERVICESCHK97082 07/30/2020 00428 COMCAST BUSINESS 1,165.05INTERNET SERVICESCHK97083 07/30/2020 00649 D & H FLAGGING INC 11,523.70FLAGGING SERVICESCHK97084 07/30/2020 00068 GRAINGER INC 114.28SUPPLIESCHK97085 07/30/2020 00653 IRBY ELECTRICAL DISTRIBUTOR 4,904.82MATERIALCHK97086 07/30/2020 00141 LAWRENCE OIL COMPANY 393.02FUELCHK97087 07/30/2020 00495 METRO PRESORT 5,744.61STATEMENT PROCESSING/POSTAGECHK97088 07/30/2020 00062 NORTHWEST APPAREL 14.00SUPPLIESCHK97089 07/30/2020 00493 ONESOURCE OFFICE INTERIORS INC 1,041.50SUPPLIESCHK97090 07/30/2020 00288 PACIFIC OFFICE AUTOMATION INC 243.55COPIESCHK97091 07/30/2020 00325 PECK RUBANOFF & HATFIELD PC 1,827.00LEGAL SERVICESCHK97092 07/30/2020 00215 PHILLIPS ELECTRONICS INC 584.85ALARM MONITORINGCHK97093 07/30/2020 1024 RED KITE EMPLOYMENT LAW 195.00LEGAL SERVICESCHK97094 07/30/2020 1000 ROTO-ROOTER 355.00FACILITY MAINTENANCECHK97095 07/30/2020 00670 TROTTER & MORTON 3,458.00FACILITY MAINTENANCECHK97096 07/30/2020 00278 US BANK NAT'L ASSOC - VISA 4,696.62US BANK VISA RASCHK97097 07/30/2020 00016 VERIZON WIRELESS 4,176.88CELLULAR SERVICES

Total Payments for Bank Account - 1 : (199) 479,805.47Total Voids for Bank Account - 1 : (1) 9.14

Total for Bank Account - 1 : (200) 479,814.61

Grand Total for Payments : (199) 479,805.47Grand Total for Voids : (1) 9.14

Grand Total : 479,814.61(200)


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R.M. 08/11/20

ACTION ITEM BEFORE THE BOARD OF DIRECTORS COLUMBIA RIVER PUD

AGENDA ITEM #5

Bid Award for Underground Cable Puller

August 11, 2020

BACKGROUND We have a need for an underground cable puller for the installation of underground power lines. The need is increasing as the local population grows and the cable sizes increase. The cable puller is designed to safely pull in the cable without damaging it, while being very versatile to use.

ANALYSIS The Board authorized CRPUD to go out for sealed bid with a due date of July 29, 2020. We sent out sealed bids and advertised in the newspaper for the Underground Cable Pulling Trailer with all the necessary accessories for 2” and 3” conduit.

We received three bids, but one did not include a compressor or accessories for 2” and 3” conduit.

The first bid is from Condux International. They bid a BlueOx Underground Puller with air compressor and accessories for 2” and 3” conduit for $150,253.88.

The next bid is from Sherman+Reilly. They bid a DDHXA-75 Underground Puller with air compressor and accessories for 2” through 6” conduits for $176,864.50.

The last bid is from Condux Tesmec. They bid a PM 1250 Hydraulic Puller for $156,100.00.

OPTIONS

Option 1: Authorize the purchase of a Condux International BlueOx Underground Puller with air compressor and accessories for 2” and 3” conduit for $150,253.88.

Option 2: Reject all bids and postpone until 2021.

STAFF RECOMMENDATION

Option 1: Authorize the purchase of a Condux International BlueOx Underground Puller with air compressor and accessories for 2” and 3” conduit for $150,253.88.

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PEAK LOAD VS TEMPERATURES July 2020 vs July 2018/2019 Average

Note: Temperatures taken at Scappoose Industrial Airport R.M. August 11, 2020

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

110.0

2020 Peak Load (MW) 2020 Minimum Temp (°F) 2020 Maximim Temp (°F)

2 Yr Ave Peak Load (MW) 2 Yr Ave Minimum Temp (°F) 2 Yr Ave Maximim Temp (°F)

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PEAK LOAD VS TEMPERATURES JULY 2020

Note: Temperatures taken at Scappoose Industrial Airport R.M. August 11, 2020

0.0

20.0

40.0

60.0

80.0

100.0

120.0

Peak Load (MW) Minimum Temp (°F) Maximim Temp (°F)

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Columbia River PUD

Proposed Bad Debt Write-offs

August 2020

Connect Final Bill

Residential Date Date Deposit Amount

1 05/03/19 05/27/20 200.00$ 201.63$

2 10/17/08 05/18/20 150.00$ 100.11$

3 04/20/11 05/11/20 -$ 244.63$

4

5

6

7

8

9

10

Under $20 0.00

Total Residential $350.00 $546.37

Commercial/Industrial

1

2

3

Total Commercial/Industrial $0.00 $0.00

Miscellaneous Billing Bill Date Original Amt Balance

1

2

Total Miscellaneous Billing $0.00

Total Proposed Write-Offs $546.37

2020 Summary Current 2020 Y-T-D 2019

Write-Offs $546.37 $4,140.20 $10,400.73

Paid Write-Offs -$261.19 -$2,066.21 -$9,809.13

Net Write-Offs $285.18 $2,073.99 $591.60

Misc Billing Write-Offs $0.00 $572.51 $4,582.99

Total Write-Offs $285.18 $2,646.50 $5,174.59

Paid Deposits $350.00 $5,550.00 $10,050.00

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RM 081120 1

Staff Report Regular Board Meeting

August 11, 2020

G e n e r a l M a n a g e r

1. CRPUD Return to Work Plan Update: We are postponing the re-opening of the officeto the public until October 5, at the earliest. As originally planned, 50% of employeesare returning to the office beginning August 3. The office is set-up to accommodatespacing and social distancing, and we have expanded the health screening to thosewho will be coming back during this time-frame. The delay in re-opening of the officeuntil October is an opportunity for staff to focus on the major components of the newEnterprise System conversion as the PUD works to go-live with CC&B in September.

2. BPA Suspending Financial Reserves Policy (FRP) Surcharge Update: On July 23,FERC granted interim approval in the BP-20E Rate Case which suspendsimplementation of the FRP Surcharge, retroactive to July 1 and through the remainderof this rate period. If you recall, the surcharge is a rate action that triggers when abusiness line's cash reserve falls below the lower threshold established by theFinancial Reserves Policy. BPA forecasts the surcharge suspension will save powercustomers $3 million per month for the rest of FY 2020 and $30 million in FY 2021.Keep in mind that the Transmission Surcharge did not trigger in FY 2020 and is notexpected to trigger in FY 2021; therefore, the FRP Surcharge suspension will notimpact current Transmission rates.

The PUD would see an estimated $84,000 savings on its power bills for the remainderof this fiscal year (July to September), and no FRP Surcharge for next fiscal year(October 2020 to September 2021), a total estimated savings of $336,000. We greatlyappreciate BPA for recognizing that the suspension of the FRP Surcharge will provideimmediate rate relief to Pacific Northwest utilities that are impacted by the COVID-19pandemic.

3. BPA Columbia River System Operations (CRSO) Environmental ImpactStatement (EIS) Update: BPA, along with the U.S. Army Corps of Engineers and theBureau of Reclamation, released the CRSO final EIS. The EIS includes the analysis ofthe effects on the operation, maintenance, and configuration of the Columbia RiverSystem, and responds to substantive comments on the draft EIS, which was releasedin February 2020. In all, the co-agencies hosted six virtual public meetings, andreceived almost 59,000 comment letters on the draft EIS. The co-lead agencies plan torelease a joint record of decision in September 2020, documenting which alternativeevaluated in the final EIS will be selected for implementation.

The final EIS includes a 52-page executive summary, which is a condensed version ofthe information included in the much larger, final EIS document. The document isavailable on EPA’s searchable EIS database: https://cdxnodengn.epa.gov/cdx-enepa-public/action/eis/search and the project website: www.crso.info.

The final EIS is the result of more than three years of regional collaboration among theco-lead agencies and more than 30 Tribes, state, federal, and county agencies in theNational Environmental Policy Act process. The issuance of the final EIS is also theaccomplishment of a priority item of the Presidential Memorandum on Promoting theReliable Supply and Delivery of Water in the West, which was issued in October 2018.

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https://cdxnodengn.epa.gov/cdx-enepa-public/action/eis/search

https://cdxnodengn.epa.gov/cdx-enepa-public/action/eis/search

http://www.crso.info/

RM 081120 2

4. BPA Fish Accords: The expected signing of the Record of Decision (ROD) for theColumbia River System Operations (CRSO) Final Environmental Impact Statement(FEIS) in September 2020 will mark the end of the fish accords extensions that weresigned in September 2018. The four-year agreements signed in 2018, totalingapproximately $420 million to fund fish and wildlife mitigation projects, extended the10-year Columbia Fish Accords through September 2022. The first agreements,signed in 2008, provided states and Tribes more than $900 million to implementprojects benefiting salmon, steelhead, and other fish and wildlife, and $50 million forPacific lamprey passage improvements at federal dams on the Columbia and Snakerivers. The accord agreements were extended with the Shoshone Bannock Tribes, theColumbia River Inter-Tribal Fish Commission, the Confederated Tribes and Bands ofthe Yakama Nation, the Confederated Tribes of the Colville Reservation, theConfederated Tribes of the Umatilla Indian Reservation, the Confederated Tribes ofthe Warm Springs Reservation of Oregon, the states of Idaho and Montana, BPA, andthe Corps and Reclamation.

BPA seeks to proactively put in place new extensions to retain stability garnered by the accords. Their goals include having new extensions signed prior to the ROD and extended through 2022, with sufficiency language for better accountability, enforcement of prudent business practices, transparency of programs and program audits, as well as control at the level of spending in the accords to what is currently included in BPA’s fish and wildlife budgets.

5. BPA Load Shaping True-Up Update: Accounting for PUD loads through June, theLoad Shaping True-Up forecast is up to $228,591. According to BPA, our loadscontinue to run slightly above their forecast. If this trend continues in the remainingthree months of this fiscal year, the Load Shaping True-Up will be closer to $300,000.We have updated our year-end budget forecast accordingly.

C o m m u n i t y & P u b l i c R e l a t i o n s

6. August Communications Topics• SmartHub is Coming on September 8• New Rate Structure Coming• Summer Cooling Tips• Enter Our Calendar Contest• EV Charger• Coloring Contest – Full-Page Insert

7. September Communications Topics• How to Read My New Bill – Full-Page Insert• Public Power Week / Customer Appreciation Dinner• Monitor Usage with SmartHub• Bill Pay Options with SmartHub• Re-Enroll in Auto Pay / Paperless Billing with SmartHub• Pay by Phone Will Change with SmartHub• National Preparedness Month

8. Public Power Week: We are beginning to plan for this year’s Public Power Weekfestivities, which will be different than ever before. We are working on a plan for adrive-through Customer Appreciation Dinner, with tickets mailed to customers in

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RM 081120 3

advance upon request.

9. SmartHub Conversion: We have put together a suite of materials to help simplify theconversion to SmartHub for customers. We will have a dedicated page on the websiteto help answer all questions, a series of videos, and plenty of social media content.

10. Contests: The deadline to enter this year’s Calendar Photo Contest is on September3, right around the corner. We are mailing Coloring Contest forms to customers withtheir August bills, and the entry form is also available on our website. The deadline toenter is September 17.

E n e r g y S e r v i c e s

11. Energy Efficiency Incentives: July’s Energy Efficiency Incentives, BPAReimbursement, and related Energy Savings information was not available fromEfficiency Services Group at time of printing of the Board packet. If available, anupdated written report will be provided at the August 11 Regular Board Meeting.

E n g i n e e r i n g & O p e r a t i o n s

12. The 2020 budget includes the following capital projects:

• Gable Road Widening: The line crew completed phase 1 of this project.

• East Columbia Blvd: PGE completed their work and our crews have startedworking on this project.

• Copper #6 Replacement: The large copper replacement project along Dike Road inRainier will be the third project to get done.

• Parkdale to Old Rainier Hwy: This will be the fourth project to be worked on.

• Pellham Hill: This will be the fifth project to be worked on.

• Scappoose Marina: We received the final approval from the Army Corps ofEngineers. We have sent out the trenching bid request and are awaiting a response.We are hoping to get this completed in September.

• Deer Island Substation: Columbia River Fire reviewed our final site plan asrequired by the county and indicated everything is acceptable.

Transmission Line Easement: The landowners signed the Memorandum ofUnderstanding.

BPA Line & Load Interconnection Request: BPA is wrapping up legal changes intheir next agreement we need to sign. I am hoping to see that document in the firsthalf of August.

• St Helens WR-3 Transformer Replacement and Low Side Steel Replacement:Our crews are working on finishing up wiring and plan to start testing in mid-August.

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RM 081120 4

• Scappoose WR-1: We had an outage on July 6 caused by a squirrel which affectedScappoose Substation transformer WR-1. In 2009 we took precautionary measuresand installed animal guards to prevent such incidents; however, due to the size ofthe squirrel, it managed to go phase to ground, causing a large through fault on thetransformer. Due to the extent of the damage caused and out of an abundance ofcaution, we decided to test the transformer.

The test results show that the transformer is in good condition. We do need topurchase an isolation switch, insulator, and a potential transformer since they weredestroyed during the fault.

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RM 081120 5

F a c i l i t i e s

13. COVID-19 Supplies and Equipment: In July, we continued to acquire disinfectingsupplies and equipment to ensure that we have a safe work environment for ouremployees, Board Members, contractors, and customers who will access the buildingeither regularly or infrequently.

We recently received a couple of proposals to install either UV-C light, Ozone, Plasmagenerators to reduce the distribution of airborne germs and viruses in theAdministration building. These technologies are complex and the options are beingevaluated for effectiveness, safety, compatibility with our HVAC systems, and on-goingcosts.

14. Facility Maintenance:• Sessions Plumbing will be changing our older model indoor water faucets and flush

valves to touchless models to reduce the possibility of the spread of germs andviruses. The plumber will also address two other plumbing issues related to ourFire Water Suppression System.

• Roto-Rooter inspected the two drains / dry wells in our front parking lot and foundthat they are plugged. They suggested that the dry wells be dug up and refilledwith new rock. We have reached out to Lower Columbia Engineering to see if theyconcur with the proposed solution, but have not received a final answer from themat this time.

• We have requested quotes for cleaning and pressure washing the exterior of thebuilding, but have not yet received the quotes. They are expected to be receivedby August 15.

• An Emergency Eye Wash Station sign was purchased and hung near theTransformer Room in the Warehouse.

• K&C Landscaping recently returned to the facility to address some issues with theirrigation system they installed earlier this past spring. The company will continueto work with us until all remaining issues have been resolved.

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RM 081120 6

H u m a n R e s o u r c e s

15. Healthcare Stop Loss Renewal: We received one proposal from our current stop losscarrier, Tokio Marine. The stop loss proposal was competitive with a premium increaseof 8.26%, the best proposal our insurance broker has seen for companies so far thisyear. After discussion with the PUD’s insurance broker, the General Manager, and theAccounting & Finance Manager, Sonia notified the insurance broker that we wouldaccept the current stop loss carrier’s proposal with a renewal date of September 1,2020.

I n f o r m a t i o n T e c h n o l o g y

16. GIS Mapping Systems: Our GIS team continues business as usual working on dataclean up and additions to the GIS system. We continue to add and change features inthe GIS/Staking Systems for a better end-user experience. Third Party Integrationbetween Futura and NISC is in place and live with ABS. Our additional Field Proserver is in place, and we will begin working on iPads for contractors.

17. Enterprise System: ABS is live as of July 22. Our first AP check run and payrollprocesses have completed. We continue constant contact with our IPMs andresources to work through any problems. CC&B go-live is still on track from September8, and is currently scheduled on site. We are currently considering a hybrid on-site go-live. This “hybrid” approach could bring someone on-site while also supplyingresources virtually to our staff. We have two more weeks of training for CC&B andWMS; both will take place in a virtual environment. CC&B, Customer Accounts andBilling, continue to validate data, working on the data UTAPs provided by NISC. Wecontinue to work on revisions to our Bill Print. All other portions of the project continueto be on schedule. We continue to have calls with all individual project managers toensure we are on track for go-live.

18. Hardware and Software: Microsoft Teams is being utilized for NISC remote go-live;we still have some more installs before CC&B go-live.

S p e c i a l R e c o g n i t i o n

19. Employee of the Month: Rachel and Denise were our Employees of the Month forJuly for demonstrating superior internal customer service, excellent performance as anindividual and as part of a team, contributing to a positive and supportive workenvironment, and offering creative ideas and solutions. Congratulations, Rachel andDenise!

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regular board meeting agenda · directors carter/reed moved to reschedule the august board meeting...

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