registered ofiice webel bhavan, block - ep & gp, sector - v...

Registered OfiiceWebel Bhavan, Block - EP & GP, Sector - V Bidhannagar, Salt Lake Kolkata 700091

Phone: 9133-2339-2228/226/327/316 'Fax: 9133-2357-1739/1708 email: [email protected]

NOTICE INVITING OPEN TENDER

Notice Inviting Tender No. EOT/COM/16-17/00102 Dated: 12-01-17

SUPPLY INSTALLATION OF SAN, DESKTOP COMPUTER, UPS PRINTER ETC AT STATE ARCHIEVES HIGHER For: EDUCATION DEPARTMENT

The DY. G.M.(COMMERCIAL) on behalf of WEST BENGAL ELECTRONICS INDUSTRY DEVELOPMENT CORPORATION LIMITED invites Tender for the work detailed in table bellow:-

Brief Description of WorkTender DocumentMoney (Rs) [Non

refundable]

Earnest MoneyDeposit (EMD) (Rs)

[Refundable]

Last Date andTime of BidSubmission

TECHNO COMMERCIALBID Opening Date and

Time

Supply Installation of SAN,Desktop Computer, UPSPrinter etc at State ArchievesHigher Education Department

BID Opening Venue WEST BENGAL ELECTRONICS INDUSTRY DEVELOPMENT CORPORATION LIMITEDWebel Bhavan, Block - EP & GP, Sector - V Bidhannagar, Salt Lake Kolkata 700091

Rs.2,000 (In the form ofDD duly pledged infavour of WBEIDCLimited )

Rs. 460,000 (In the formof DD / BG from ascheduled bank dulypledged in favour ofWBEIDC Limited paybleat Kolkata )

03 February 201712:00 PM

03 February 20173:00 PM

For Commercial Queries, Contact: Mr. Pratul Show, DY. G.M.(COMMERCIAL) E-Mail: [email protected]

For Technical Queries, Contact: Jadu Gopal Mondal, DGM(WBSWAN) E-Mail: [email protected]

Page No: 1Tender No. EOT/COM/16-17/00102 Dated: 12-01-17 For SUPPLY INSTALLATION OF SAN,DESKTOP COMPUTER, UPS PRINTER ETC AT STATE ARCHIEVES HIGHER EDUCATIONDEPARTMENT

DATE & TIME SCHEDULE

Activity / Event Description Date Time

Pre Bid Conference 24 January 2017 12:00 PM

Publishing Last Corrigenda (if any) 27 January 2017 3:00 PM

Submission of Bid(s) 03 February 2017 12:00 PM

03 February 2017 3:00 PMTECHNO COMMERCIAL BID Opening

06 February 2017 3:00 PMPRICE BID Opening


NOTICE INVITING TENDER

Final submission date & time1 . In the event of e-filling, intending bidder may download the tender documents from the websitehttps://wbtenders.gov.in directly with the help of Digital Signature Certificate. Necessary cost of tender documents(tender fees) may be remitted through Demand Draft issued from any Scheduled Bank in favour of "WBEIDC Ltd", payable atKolkata and also to be documented through e-filling. Cost of Earnest Money (EMD) may be remitted through Demand Draft /BG issued from any Scheduled Bank in favour of "WBEIDC Ltd", payable at Kolkata and also to be documented throughe-filling. The original Demand Draft / BG against tender fees, Earnest Money Deposit (EMD) or documents in support ofFixed Security Deposit (FSD) (scan copy of FSD should be uploaded for EMD exemption) should be submitted physically tothe Advisor (Commercial), West Bengal Electronics Industry Development Corporation Ltd, Block - EP & GP, Sector-V, SaltLake City, Kolkata-700091 under sealed cover on or before 03-02-17 12:00.

Technical Bid submission with digitally signed2 .The TECHNICAL BID is to be submitted duly digitally signed in the website https //wbtenders.gov.in

Financial Bid submission with digitally signed3 .The FINANCIAL BID is to be submitted duly digitally signed in the website https //wbtenders.gov.in

Schedule details4 .Submission of Technical Bid (if applicable) and Financial Bid will be done as per Time Schedule stated in this TenderDocument.

Price Bid/Financial Offer only if technical bid is qualified5 .The price bid / financial offer of the tenderer / bidder will be considered only if the technical bid of the tendereris found qualified by the Tender Evaluation Committee (TEC) of WBEIDC. The decision of the TEC will be final andabsolute in this respect.

Display of Technically qualified bidders on the website.6 .The list of technically qualified bidders will be displayed on NITs website, https://wbtenders.gov.in.


SECTION A

ELIGIBILITY CRITERIA

System Integrator1 .The Bidder/ASP/OEM should be a System Integrator.

Statutory

Experience on the related job area2 .The bidder should have executed 1 single order of similar nature of jobs, particularly in SUPPLY OF COMPUTER HARDWARE,UPS, PRINTER, SCANNER ETC. of Rs 30,000,000.00 each or more at any or The bidder should have executed 2 single orderof similar nature of jobs, particularly in SUPPLY OF COMPUTER HARDWARE, UPS, PRINTER, SCANNER ETC. of Rs 15,000,000.00each or more at any Govt. Department / Quasi Govt. Dept / PSU / Board / Council or similar organization in last 3financial years. Work Order copies along with job completion certificate from the customer duly self-attested are tobe submitted. In case of non-availability of attestation from Gazetted Officer, the bidder will have to produceoriginal document for verification, without which the bid will be treated as non responsive and summarily rejected.

Statutory

Authorisation from OEMs3 . Bidders with tender specific authorization(s) from OEM(s), strictly in our format given in ANNEXURE-MAF in this tenderdocument for all the items OEM(s) must accept their responsibility of supply, installation and comprehensivemaintenance of services during warranty period as per ANNEXURE MAF.

Statutory

Warranty of Products4 .Products must be quoted with the warranty terms as mentioned in the technical specification.

Statutory

Unpriced Bill of Quantities5 .Un-priced B.O.Q is to be submitted in company letterhead mentioning the name, make and model no. of all the items.

Statutory

Aggregate Annual Turnover6 .Aggregate of Turnover of last 3 Financial Years (01-04-13 - 31-03-16) should be Rs.720,000,000.00 or above (Copy ofaudited Balance Sheet & P/L A/c duly certified by CA is required as proof).

Non-statutory

Company Profile & Article of Association7 .The Bidder must submit detail profile of the company and Articles of Association in the specified area of the jobmentioned in this tender.

Non-statutory

Incorporation certificate8 .The bidder should provide the certificate of incorporation under Comapny Act 1956.

Non-statutory

No Consortium is allowed9 .The Bids shall be submitted by only the Bidder; no consortium is allowed in this Bid. Declaration in this regard needsto be submitted.

Non-statutory

NO PART BID ALLOWED10 .Bidders have to quote all the items mentioned in tender document.No part bid will be accepted. Otherwise, the bid(s)will be treated as cancelled.

Non-statutory


SECTION A

Statutory Documents-PAN & IT Returns11 .Copies of valid PAN along with I-T return documents, for Financial Year 2013 2014, 2014-2015, 2015-2016 are to beenclosed with the bid.

Non-statutory

Statutory Documents-VAT12 .Copy of Registration Certificate for VAT is to be enclosed with the bid.

Non-statutory

Statutory Documents-Service Tax13 .Copies of Registration Certificate for Service Tax along with its return submission documents must be enclosed with thebid.

Non-statutory

Trade License14 .Copy of valid Trade License is to be enclosed with the bid.

Non-statutory

Locations of Service Centres15 .The bidder must have at least 1 registered service center for PROCUREMENT OF DESKTOP AND ACCESSORIES in WEST BENGAL service centers in at least 1 locations in WEST BENGAL Supporting documents for existence of Service Centre(s) has tobe attached with the tender document.

Non-statutory

Details of Office Locations16 .The Bidder must have office(s) in WEST BENGAL. (Copy of Trade License and contact details of the office(s), at thespecified locations to be submitted along with the bid).

Non-statutory

Banned by Govt. or like organizations17 .The bidder shall be required to give a declaration in their letter head that they have not been banned by anyGovernment Agencies / Govt. Department / Quasi Govt. Dept / PSU / Board / Council or similar organization. If anyGovernment Agencies / Govt. Department / Quasi Govt. Dept / PSU / Board Council or similar organization has banned thebidder and later on lifted the ban, the fact must be clearly stated.

Non-statutory

Minimum number of years of existence18 .The bidding firm must be in existence for 3 years or more. (Documentary evidence has to be provided along with the bid)

Non-statutory


SECTION B

INSTRUCTIONS TO BIDDERS

General for e-TenderRegistration of Bidder1 .Any Bidder willing to take part in the process of e-Tendering will have to be enrolled & registered with the Governmente-Procurement System, through logging on to https://etender.wb.nic.in . The Bidder is to click on the link fore-Tendering site as given on the web portal.

Digital Signature Certificate (DSC)2 .Each Bidder is required to obtain a Class-II or Class-III Digital Signature Certificate (DSC) for submission of tendersfrom the approved service provider of the National Informatics Centre (NIC) on payment of requisite amount. Details areavailable at the Web Site stated in Clause A.1. above. DSC is given as a USB e-Token.

Search and Download3 . The Bidder can search & download N.I.T. & Tender Document(s) electronically from computer once he logs on to the

website mentioned in Clause A.1. using the Digital Signature Certificate. This is the only mode of collection of TenderDocuments.

Participation in more than one work4 .A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner ofa firm. If found to have applied severally in a single job all his applications will be rejected for that job.

Exemption under NSIC5 .Bidders who are registered with NSIC, UNDER SINGLE POINT REGISTRATION SCHEME for the TENDERED ITEMS are exemptpayment of bid security and Tender Fees up to the amount equal to their monetary limit. A proof regarding currentregistration with NSIC for the TENDERED ITEMS will have to be attached and documented through e filling, otherwise theBid will be treated as cancelled. In case of bidders having moneytary limit as "NO LIMIT", the exemption will belimited to Rs.50,00,000/- only as per existing policy of WBEIDC Ltd.

Submission of Tenders6 .Tenders are to be submitted through online to the website stated in Clause A (i). in two folders at a time for eachwork, one in Technical Proposal & the other is Financial Proposal before the prescribed date & time using the DigitalSignature Certificate (DSC) The documents are to be uploaded virus scanned copy duly Digitally Signed. The documentswill get encrypted (transformed into non readable formats).


SECTION C

GENERAL TERMS & CONDITIONS

GENERAL TERMS AND CONDITIONSAwarding of Contract1 .WBEIDC Ltd will award the contract to the successful bidder whose bid has been valued as per Price and Other criteria . WBEIDC reserves the right not to accept the Lowest Price bid with out assigning any reason what so ever and the bidderwill not challenge such decision in any forum what so ever WBEIDC also reserves the right to split the order and / ordrop any line item as per direction of the end customer. The contract will be awarded to the bidder securing lowestprice as per their offer. The successful bidder will have to give security deposit of 5% of total value of the LOI inthe form of BANK GURRANTEE for a period of 60 days+ the maximum warranty period among the items quoted. After receivingthe PBG, firm P.O will be issued.

Amendment of Invitation2 .At any time 1 days prior to the deadline for submission of proposals, WBEIDC reserves the right to add / modify /delete any portion of this document by issuance of a Corrigendum, which would be published on the website and willalso be made available to all the Bidders who have been issued the tender document. The Corrigendum shall be bindingon all bidders and will form part of the bid documents (Techno Commercial as well as Price Bid).

Amendment of Proposals3 .In order to afford prospective Bidder reasonable time to make amendment in their proposals, WBEIDC may, at itsdiscretion, extend the deadline for the submission of proposals. However, no such request in this regard shall bebinding on WBEIDC.

Assignments4 .Assignment of the job to third party is not allowed without the consent of WBEIDC Ltd.

Rejection of BID5 .Any deviation from the given specification and make, will be treated as rejected.

Canvassing6 .Canvassing or support in any form for the acceptance of any tender is strictly prohibited. Any bidder doing so willrender him liable to penalties, which may include removal of this name from the register of approved Contractors.

Clarification Regarding Tender Document7 .A prospective Bidder requiring any clarification about the tender document and scope of work may contact the personthrough e-mail / letter as mentioned above in NIT.

Date & Time validity of the quotation8 .Any quotation submitted later than the date and time mentioned above will not be accepted

Discrepancies and Adjustment thereof9 .Discrepancy between description in words and figures, the rate, which corresponds to the words quoted by the bidder,shall be taken as correct. Discrepancy in the amount quoted by the bidder due to calculation mistake of the unit rate,the unit rate shall be regarded as firm. Discrepancy in totaling or carry forward in the amount quoted by the biddershall be corrected.

Disputes and Arbitrations10 .In case of any dispute or differences, breach and violation relating to the terms of this agreement, the said disputeor difference shall be referred to the sole arbitration of Managing Director, WBEIDC Ltd. or any other person appointedby him. The award of the arbitrator shall be final and binding on both the parties. In the event of such arbitrator towhom the matter is originally referred to vacates his office on resignation or otherwise or refuses to do works orneglecting his work or being unable to act as arbitrator for any reason whatsoever, the Managing Director shall appointanother person to act as arbitrator in the place of outgoing arbitrator and the person so appointed shall be entitled


SECTION C

to proceed further with the reference from the stage at which it was left by the predecessor. The Contractor will haveno objection in any such appointment that arbitrator so appointed is employee of WBEIDC Ltd. The adjudication of sucharbitrator shall be governed by the provision of the Arbitration and Conciliation Act, 1996, or any statutorymodification or re-enactment thereof or any rules made thereof. The arbitration shall be held in Kolkata only.

Deadline for Submission of Proposals11 .Proposals will be received by WBEIDC at the specified address not later than 03 02-17 12:00 Hrs. WBEIDC may, at itsdiscretion, extend this deadline. WBEIDC may also extend this deadline for any other administrative reason.

Force Majeure Condition12 .If the execution of the contract/supply order is delayed beyond the period stipulated in the supply order as result ofoutbreak of hostilities, declaration of an embargo or blockade of road, fire, flood or any such act of nature, thenWBEIDC LTD may allow such additional time by extending the project execution timeframe as considered to be justified bythe circumstances of the case and its decision will be final. If additional time is granted by the WBEIDC LTD, thesupply order shall be read and understood as if it had contained from its inception the execution date as extended.

Inclusion of freight & insurance13 .Price quoted should be inclusive of freight & insurance upto the delivery locations.

Formats and Signing of Proposals14 .The original proposal shall be neatly typed and shall be signed by an authorized signatory / signatories on behalf ofthe Bidder. The authorization shall be provided by written Power of Attorney accompanying the proposal. The person orpersons signing the proposal shall initial all pages of the proposal, except for un-amended printed literature. Theproposal shall contain no interlineations, erase or overwriting. In order to correct errors made by the Bidder, allcorrections shall be done & initialed with date by the authorized signatory after striking out the original words /figures completely.

Governing Laws15 .This Tender Document and the contract shall be governed by and interpreted in accordance with Laws in force in India.The courts at Kolkata shall have exclusive jurisdiction in all matters arising under the contract.

Late Proposals16 .Any proposal received by WBEIDC after the deadline for submission of proposals, as referred above shall not be accepted.

Language of Proposal & Correspondence17 .The proposal submitted by the Bidder should be in English language only. All the documents relating to the proposal(including brochures) supplied by the firm should also be in English, and the correspondence between the Bidder &WBEIDC will be in English language only. A duly signed formal copy must subsequently confirm the correspondence by Fax/ e-mail.

Non escalation of Price18 .The price offers shall remain firm within the currency of contract and no escalation of price will be allowed.

Non-eligibility of bid by Webel Group Company19 .No Webel group company allowed to bid in WBEIDC tenders, and bids will be summarily disqualified if received from anyWEBEL group company.

Proposal Currency20 .Prices shall be quoted in Indian Rupees, inclusive of all prevailing taxes, levies, duties, etc.

Period of Validity of Proposals21 .The price offers shall remain firm within the currency of contract and no escalation of price will be allowed. Thequoted offer and / or rate must be valid for a minimum period of 180 Days from the date of opening of the tender. Thetender inviting authority reserves the right for seeking extension of validity of offered rates from the successful


SECTION C

bidder. Acceptance of such request during actual offer is however optional to the bidder. The price validity willremain unaltered irrespective of any reason including foreign exchange rate variation. Variation in statutory ratelevied by Government will however be reflected for both reduction and escalation.

Whom to report22 .Reporting: You have to report to SRI JADU GOPAL MONDAL, DGM(WBSWAN) for ALL purposes.


SECTION D

SPECIAL TERMS & CONDITIONS

SPECIAL TERMS AND CONDITIONSDelivery time period1 .ALL ITEMS must be delivered and installed within 2 WEEKS from the date of issuance of LOI.

Delivery Locations2 .Delivery/Installation location:AS DIRECTED BY DIRECTORATE OF STATE ARCHIVES, HIGHER EDUCATION DEPARTMENT, 43 SHAKESPEARE SARANI,

Liquidated Damage3 .As per the job mentioned in the tender document; In the event of failure to meet the job completion in stipulateddate/time liquidated damage may be imposed on the Vendor(s) for sum equivalent to 1% of the contract value for eachweek or part thereof, subject to a ceiling of 5.00% of the contract value (including all taxes & duties and othercharges). In the event of LD exceeds 5.00% of the order value, WBEIDC reserves the right to terminate the contract andWBEIDC will get the job completedby any other competent party. The difference of cost incurred by WBEIDC will berecovered from the earnest money deposited / PBG / Invoice submitted by the vendor (as applicable).

Payment Authority4 .Payment sanctioning authority: MD, WBEIDC LTD

Payment Terms5 .Payment will be made on submission of bills along with the receipted Challan & successful installation certificate fromthe END CUSTOMER. Payment will be released within 60 days after receiving payment from the end customer.

Security Deposit6 .Successful bidder will have to submit a performance bank guarantee within 14 of issuance of LOI, amounting 5% totalordered value in the format given in the tender document for a validity period of 60 DAYS more than the warranty period(3 YEARS from the date of final acceptance of the end customer) of the quoted items.

Warranty7 .The bidder will warranty that products supplied under the contract are newly made and are free from defects in thedesign, engineering and workmanship. The bidder would be responsible for the up keep and maintenance of theinfrastructure with a resolution time of 12 HRS. and necessary deliverables under the scope of work during the entireon-site warranty period of 3 YEARS from the date of FINAL ACCEPTANCE of the system by the customer. To maintain thisSLA, if desired by the end customer, one engineer has to be provided at the site for immediate attempt of any failure.The bidder shall not, without the express prior written consent of WBEIDC, assign to any third party of the contract orpart thereof. Service support for the entire warranty period will be on site and comprehensive and free of cost for theentire warranty period.

Additional Terms & Conditions8 .DETAILED SCOPE OF WORK AND SPECIFICATION ATTACHED.


BOQ, TECHNICAL SPECIFICATIONS & DELIVERY LOCATIONSSL. No. Description / Specification Qty UOM Delivery Location

DESKTOP COMPUTER 35 Nos.1

PROCESSOR: INTEL CORE i3-6100, 3MB, 3.7 GHz

CHIPSET: Q 170 OR HIGHER

MOTHERBOARD: OEM MAKE

MEMORY: 4 GB (1x4G) 1600MHz DDR3 MEMORY EXPANDABLE

16 GB/32 GB1600 MHz DDR3 MEMORY WITH 4 DIMM SLOTS

16 GB 1600 MHz DDR3 MEMORY WITH 4 DIMM SLOTS

HARD DISK: 1 TB, 7200 RPM

MONITOR: 18.5" TFT

ETHERNET: 10/100/1000 Mbps

MOUSE: USB BASED OPTICAL ( SAME OEM)

KEYBOARD: USB BASED STANDARD (SAME OEM)

POWER SUPPLY: NOT MORE THAN 250 WATT WITH MIN 85%

OR HIGHER ENERGY EFFICIENT POWER SUPPLY

OPERATING SYSTEM: WINDOWS 10 PROFESSIONAL

PRELOADED / LATEST VERSION

WARRANTY: 3 YEARS ONSITE COMPREHENSIVE BY OEM

UPS 650 VA LINE INTERACTIVE 35 Nos.2

WITH 30 MINUTES BATTERY BACKUP &

3 YEARS ONSITE COMPREHENSIVE WARRANTY

PRINTER - LASERJET 7 Nos.3

HP LASERJET 1108 - LASERJET PRINTER WITH

MINIMUM 18 PPM,


SCANNER 3 Nos.4

HP SCANJET 200 - A4 FLAT BED SCANNER WITH

1200x1200 DPI, WITH 1 YEAR ONSITE COMPREHENSIVE &

2 YEARS EXTENDED WARRANTY

STORAGE AREA NETWORK 1 Nos.5

WITH 42U RACK FOR STORAGE AREA NETWORK

SPECIFICATION AS PER ANNEXURE

UPS 10 KVA ONLINE 1 Nos.6

10 KVA / 8KW 3P-1P ONLINE UPS SYSTEM ALONG WITH

INBUILT ISOLATION TRANSFORMER, STATIC SWITCH,

IP 20 PRS CARD


SL. No. Description / Specification Qty UOM Delivery Location

BATTERY 26 Nos.7

42AH - 12V SMF BATTERY WITH UPS

BATTERY RACK & INTERLINK CABLE 1 Nos.8

TVSS 25KA 3P 1 Nos.9

Payment Terms Details

Payment Terms Code DescriptionB2B-30D Payments term will be back to back and will be paid after 30 days of payment received from customer.


COMPLIANCE SHEETSL. No. Description / Specification Qty UOM Offered Specification Compliant

(Yes/No)Deviation Details (if any)

1 35 Nos.DESKTOP COMPUTER

PROCESSOR: INTEL CORE i3-6100, 3MB, 3.7 GHz

CHIPSET: Q 170 OR HIGHER

MOTHERBOARD: OEM MAKE

MEMORY: 4 GB (1x4G) 1600MHz DDR3 MEMORY EXPANDABLE

16 GB/32 GB1600 MHz DDR3 MEMORY WITH 4 DIMM SLOTS

16 GB 1600 MHz DDR3 MEMORY WITH 4 DIMM SLOTS

HARD DISK: 1 TB, 7200 RPM

MONITOR: 18.5" TFT

ETHERNET: 10/100/1000 Mbps

MOUSE: USB BASED OPTICAL ( SAME OEM)

KEYBOARD: USB BASED STANDARD (SAME OEM)

POWER SUPPLY: NOT MORE THAN 250 WATT WITH MIN 85%

OR HIGHER ENERGY EFFICIENT POWER SUPPLY

OPERATING SYSTEM: WINDOWS 10 PROFESSIONAL

PRELOADED / LATEST VERSION

WARRANTY: 3 YEARS ONSITE COMPREHENSIVE BY OEM

2 35 Nos.UPS 650 VA LINE INTERACTIVE

WITH 30 MINUTES BATTERY BACKUP &


3 7 Nos.PRINTER - LASERJET

HP LASERJET 1108 - LASERJET PRINTER WITH

MINIMUM 18 PPM,


4 3 Nos.SCANNER

HP SCANJET 200 - A4 FLAT BED SCANNER WITH

1200x1200 DPI, WITH 1 YEAR ONSITE COMPREHENSIVE &

2 YEARS EXTENDED WARRANTY

5 1 Nos.STORAGE AREA NETWORK

WITH 42U RACK FOR STORAGE AREA NETWORK

SPECIFICATION AS PER ANNEXURE

6 1 Nos.UPS 10 KVA ONLINE

10 KVA / 8KW 3P-1P ONLINE UPS SYSTEM ALONG WITH

INBUILT ISOLATION TRANSFORMER, STATIC SWITCH,

IP 20 PRS CARD


SL. No. Description / Specification Qty UOM Offered Specification Compliant(Yes/No)

Deviation Details (if any)

7 26 Nos.BATTERY

42AH - 12V SMF BATTERY WITH UPS

8 1 Nos.BATTERY RACK & INTERLINK CABLE

9 1 Nos.TVSS 25KA 3P


WEST BENGAL ELECTRONICS INDUSTRY DEVELOPMENT CORPORATION LTD

SPECIFICATION OF SAN FOR STATE ARCHIVES DEPARTMENT, GoWB

Sl.

No.

A STORAGE AREA NETWORK (SAN)

1Gartner standing

The OEM for the proposed Storage must be in Leaders quadrant of latest Gartner’s report of “Magic Quadrant for

General-Purpose Disk Arrays”

2 Controllers Redundant, hot-pluggable Active-Active array Unfiied Controller

3 Host Interface 8 * 16 Gb FC, 8 * 10Gb iSCSI, 4 * 10Gb Ethernet Ports

4 Drive Interface 8 device ports of SAS , 12 Gbps or higher per port

5 RAID Levels supportedRAID levels 0, 5, 6, 10 & RAID 10 dual mirror (or equivalent) to be supported. Any combination of RAID levels should be

able to exist on a single array

6 Fans and Power supplies Redundant, hot-swappable power supplies & fans

7 Cache Memory 512GB across Unified Controllers

8 Cache Protection

Cache should be mirrored between the Active-Active controllers & load balanced.

System should be configured with cache battery backup or any equivalent mechanism to safeguard data in cache in

case of disruption of power to controllers.

9No single point of failure

ArchitectureStorage Array should be configured in a No-Single-Point- of-Failure Architecture.

10 OS SupportIndustry leading Operating System platforms including: Windows Server® 2008, Windows 2012, Sun Solaris®, HP-

UX®, IBM- AIX®, Linux® 2.6 and above, RHEL-5®, VMware®, Hyper-V®.

11 Protocols FC, iSCSI, CIFS/SMB & NFS

12 NAS Scalability 8 Controllers in a Single NAS cluster

13 File system capacity 4PB usable file capacity per NAS cluster

14 NAS volumes 1,024 and NAS volume size: as large as the file system

15 Storage Capacity 20TB Usable Using SSD drives after RAID5 and 180TB using NL SAS drives after RAID6

16 Scalality Storage should be scalable to atleast 900 disks or more, under the same pair of controllers by only adding hard disks +

disk enclosures

17Online LUN migration for

flexibility of redeployment

The array should support online LUN migration (transparent movement of volumes within the array). The functionality

should allow cross RAID migration and cross spindle migration (e.g. 146GB SAS to NL SAS)

Entire system must be manageable from a web-based single, secure interface without requirements for a separate

management device or server.

Entry-level system must have same management platform as the manufacturer’s largest system in order to allow

system expansion without learning curves in the future.

Management system must include comprehensive online and remote monitoring abilities without third party hardware or

software.

Should write active blocks of data to tier 1 storage with performance-optimized disks or RAID levels & automatically

migrate inactive blocks of data to lower-tier storage. Data tiering should work at sub-lun levels & across Drive types,

RAID Levels as well as tracks within a single disk.

At-a-glance, comparable views of current aggregate capacity statistics and overall storage resource objects for all SANs

of same series from the vendor

Description of material

18 Array Management

1 of 2

WEST BENGAL ELECTRONICS INDUSTRY DEVELOPMENT CORPORATION LTD

SPECIFICATION OF SAN FOR STATE ARCHIVES DEPARTMENT, GoWB

Sl.

No.

A STORAGE AREA NETWORK (SAN)

Description of material

19

Controller software and

Non-Disruptive

Upgrade

Firmware should be upgradeable for functionality improvement and enhancements. Must support non- disruptive

upgrade of core software, BIOS, snapshot, clone, remote mirroring and management software without shutting down the

storage system. All host- attached servers must remain fully operational during system level or maintenance upgrade

procedures.

20 Data-in-place upgrade Must support data-in-place upgrade of existing storage controllers to a future generation controller.

The SAN must be able to provide automatic classification of date with no third party products

Data must be automatically moved in a Bi-Directional manner

Software must be able to be managed within a single pane of glass

Data must be moved at the block level

22 Software LicensesArray should be supplied with licenses of Snap shots, Volume Copy, Thin provisioning, Auto Tiering and Remote

Replication Softwares

Storage should have Deduplication and Compression technologies, required licenses to be included

Deduplication and Compression should:

· work for flash and HDD

· apply to snapshots and live data

· be usable for active data and cold data

be usable on the same volume

24 VMware VVol support Should support VMware VVOLs for per-VM storage-level operations (provision, snap, clone, tier)

25 Storage based replication Must support Synchronous and Asynchronous replication, requuired licenses

26 Support 5 Years On-site comprehensive warranty. 24x7x365 Hardware and Software support with 4 Hour response

27 SAN Switches

a Form Factor 1U Rack Mountable

b Maximum ports 24 x 8Gbps FC Ports

c FC Ports 8 * 16Gbps SW FC Ports configured

d FC Cables 5 Meters of LC-LC FC Cables

e Aggregate bandwidth 384 Gbps end-to-end full duplex

f

Warranty 5 years 24x7x365 On-site comprehensive Hardware and Software suppor with4 Hours response. Support to be

managed directly by the OEM (Bidder to submit letter from OEM confirming the same). Post installation, 5 years

warranty status of the product should reflect in the website of product warranty of the OEM.

28 Rack Mount TFT Console 1U Rack Mountable console with keyboard (folding monitor)

29 Rack

Rack 42 U or higher 19" 800 (width) x 1200 (Depth) fitted with 2 x 15 Amp 8 point Dual P.S, Rail and fan

modules. Rack to be fitted with castors and mounting arrangements for server network switch etc. The Rack

depth should be sufficient to allow server to operate with all door closed. One sliding tray for Keyboard and 1

fixed 19" tray should be provided for keeping monitor and other necessary accessories.

Data Reduction23

21Information Life Cycle

Management

2 of 2

SCOPE OF WORK (FOR INSTALLATION OF SAN AT STATE ARCHIVES DEPARTMENT, GoWB, 43 SHAKESPEARE SARANI KOLKATA - 700017)

About Directorate of State Archives of Government of West Bengal

The Directorate of State Archives (DSA), as the official custodian of all non-current records of the government is a specialized wing of the Higher Education Department, Government of West Bengal. It is the oldest repository of pre-colonial, colonial and post-colonial records and its collection grows in bulk as well as in richness with the passage of time.

• The Historical Section deals with the records dating back to 1758 and continuing till 1900.

• The Current Section which deals with post-1900 records.

• A third section deals with Intelligence Branch, Public Works Department and Chancellor Secretariat records.

Apart from the general record series, the Directorate of State Archives possesses special type of records which include a thousand old maps and about 42,000 Glass and Film negatives and Photographic prints, containing intercepted letters, articles and photographs of the freedom fighters.

Project objectives

The records available with Directorate of State Archives of West Bengal are irreplaceable. With age, these original records have become vulnerable to disintegration due to passage of time.

Hence with the view to preserve these records for posterity, Directorate of State Archives is digitizing the records.

The Directorate of State Archives intends to create an IT enabled infrastructure for permanent preservation of these records while making them safe, available & easily accessible. For the same,

• The Directorate of State Archives has initiated program to digitize thousands of records for preservation

• Currently the digitized records are being stored in a single file server.

• However the current system is only a temporary measure since the current single system solution is vulnerable to a single point of failure for the server itself

• The core objective of the project is permanent preservation of data from any system failure or localized disaster like fire.

• Hence Directorate of State Archives intends to implement a highly-available system design that protects against loss of data due to single point of failure

• Further, the Directorate of State Archives intends to have provision for implementation of a solution for protection of data due to acts of God. This would be implemented at a later date.

Proposed IT infrastructure solution overview

• Currently, digitized data is stored in one Server (Existing) with internal 50TB storage space. However this solution presents challenges of scalability & availability (single point of failure)

• As per proposed solution, the existing & new digitized data would be moved to a highly available central storage system for file & block data.

• A Content Management System (CMS) would be implemented to support creation and modification of the digitized data to allow multiple users to work in a collaborative environment. (CMS is not part of this RFP)

• The proposed system infrastructure as part of this RFP would be designed such that it supports easy upgradability at a later date to support safe & controlled remote access of data by validated users.

• For protection of data in case of loss of site due to events outside human control such as acts of God (like sudden natural disasters, fire etc.), a Business Continuity & Disaster Recovery solution would also be implemented at a later date.

To achieve these objectives Directorate of State Archives intends to procure latest generation Storage system for File & Block data and additional application server(s).

Project solution constituents

− Bidder to propose a Storage System using common or separate redundant controllers for NAS & SAN for a Unified Storage solution.

− Bidder has to undertake necessary LAN & SAN cabling as per industry standard practices within the primary data center for installing, implementing & commissioning the proposed storage solution.

− Bidder should include the required components for cabling & connecting as required for SAN & NAS traffic, including patch panels, patch cords, casings etc. and cable laying as per best practices.

− Bill of material mentioned in the RFP is the minimum requisite. Bidder is advised to visit the site to evaluate solution components and provide any additional system, software, service etc. required to deliver the project objectives.

Warranty support

− All compute system hardware ( Storage system, SAN switch) should be proposed with 5 years support directly managed by the OEM with 24x7 calling & Next Business Day engineer / spare onsite.

Summary bill of material for installation and commissioning of SAN at State Archives Department, GoWB, 43 Shakespeare Sarani, Kolkata - 700017

Primary Data Centre Qty

SAN Storage 1

NAS (clustered node) 1

SAN Switch 2

10kVA On Line UPS System with 60mins

1

42U Rack with accessories to house the proposed storage system, server & switches

1