Region 4 Winter E-Meeting

22 January 2011

What is Sections CongressIEEE Sections Congress, held every three years since 1984, provides IEEE Section leadership opportunity to impact the future of IEEE.

SC is the ideal place to network and share knowledge;SC provides a means to increase leadership skills and a working knowledge of IEEE;SC is a venue for expressing opinions and concerns through recommendations for action, which will be used by the IEEE Board of Directors to guide IEEE into the future.

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When is Sections Congress

IEEE Sections Congress will be held 19 - 22 August 2011, in San Francisco, California, USA.  It will be held at the San Francisco Marriott Marquis.The Section meeting will be the 18th!

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Core Track TrainingAll attendees required to attend – held on Saturday morningPreliminary topics include:

– Highlight what IEEE is about– Focus on the improving relationship at the local

level between MGA (Section) and TAB (Technical Chapters)

Specific schedule/topics to be finalized by 1 Dec 2010 Looking for candidates for Core motivational speech (see next page for recommendation)Looking for MGA concurrence on core training

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Proposed Core training Saturday 8:00am - 11:30am

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Time Topic (Tentative Titles)

8:00am – 8:30am IEEE Orientation – What is IEEE?

8:30am – 9:00am Motivational Speaker (TBD)

9:00am – 10:00am Building Section/ Chapter/Society Relationships (Part 1) – MGA

10:00am – 10:30am Break

10:30am – 11:30am Building Section/ Chapter/Society Relationships (Part 2) – TAB/Society

Draft Schedule – High LevelFriday, 19 August– Opening Ceremony, MGA Awards Presentation,

Dinner for all delegates – Mini-Maker Faire dessert reception

Saturday, 20 August– Core Track (AM) and Breakout Sessions (PM)– IEEE Honors Ceremony

Sunday, 21 August– Breakout Sessions– Evening - Optional Event – Computer History

MuseumMonday, 22 August– Voting/Results of Recommendations– Closing Ceremony

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Draft Schedule (subject to change)Start End Event

Friday 19-August-2011

     

7:00am 5:00pm Registration & Information

2:00pm 3:30pm Breakout Speaker orientation4:00pm 5:00pm Region Caucuses (10 Sessions)5:30pm 7:00pm Opening Ceremony, MGA Award Presentations7:00pm 10:00pm Dinner and Entertainment

     

Saturday 20-August-2011

7:00am 5:00pm Registration & Information6:30am 8:00am Breakfast (Delegates & Partners)8:00am 8:30pm IEEE Orientation - what is IEEE (Tentative title)8:30am 9:00am Motivational Speaker (Title TBD)

9:00am 10:00amBuilding Section/Chapter/Society Relationships - part 1 (Tentative title)

10:00am 10:30am Break

10:30am 11:30amBuilding Section/Chapter/Society Relationships - part 2 (Tentative title)

11:30am 1:00pm Lunch and view of exhibits

1:00pm 2:15pmBreak Out Session 1 (up to 10 concurrent sessions being held)

2:15pm 2:45pm Break

2:45pm 4:00pmBreakout Session 2 (up to 10 concurrent sessions being held)

4:00pm 5:00pm Exhibits & meet the speakers6:00pm 7:15pm IEEE Honors Ceremony8:00pm 10:00pm IEEE Honors Ceremony Dinner

Start End EventSunday 21-August-2011

7:00am 5:00pm Registration & Information6:30am 8:00am Breakfast (Delegates & Partners)

8:00am 9:15amBreakout Session 3 (up to 10 concurrent sessions being held)

9:15am 10:45am Idea Networking Session/Break

10:45am 12:00nBreakout Session 4 (up to 10 concurrent sessions being held)

12:00n 1:30pm Lunch

1:30pm 2:45pmBreakout Session 5 (up to 10 concurrent sessions being held)

2:45pm 3:15pm Break

3:15pm 4:30pmDiscussion of Issues (could be moved up)

4:30pm  9:00pm Visit to the Computer History Museum – Optional event (Not included in registration fee – sponsored event)

Monday 22-August-20117:00am 12:00n Registration & Information6:30am 8:00am Breakfast (Delegates & Partners)

8:00am 8:45am Presentation - IEEE President - TBD

8:45am 9:15am Vote on Recommendations9:15am 10:00am Closing Ceremony Speaker

10:00am 10:30am Break10:30 11:15 Presentation on Voting Results11:15 12:00 Wrap Up, Invitation to SC'14

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Recommendations

Sections Congress 2011 Recommendation Process

• 1.        Each Region may submit up to 4 recommendations using the SC2011 Recommendation template. 2.        Each recommendation should be unique and not a repeat of an issue from a previous Sections Congress.   3.        Recommendations to be submitted no later than 15 May 2011. 4.        The recommendations will be reviewed by the MGA Operations Committee. The MGA Operations Committee,          after consultation with the submitters may combine similar recommendations and/or recommend clarifying language.     5.        Back up material concerning the issue addressed in the recommendation will be coordinated prior to Sections Congress.            All recommendations & back up information will be distributed to SC2011 attendees by 1 August 2011.

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SC2011 Proposed RecommendationRegion:

Recommendation (no more than 50 words):

Why is this recommendation being submitted? (no more than 150 words):

MGA Goal/Strategy/Other goal Supported:

Identified measures of success (i.e. What does it take to consider this recommendation achieved?):

Was this topic/issue included as a recommendation from a previous Sections Congress?

Contact for additional information and Submission Date:

Proposed Champion for this recommendation (i.e. person who will follow up, agree to work with MGA Board in achieving this recommendation)

Poster Session

New to SC11 – poster sessions

We are soliciting ideas for posters to be of topics of interest to the membership in the theme of SC11 and other potential themes/examples:– Effective collaboration between section, society and

Chapters– Humanitarian projects– Effective collaboration project between IEEE OUs.

Call for poster abstract due 15 January 2011Decisions on which posters (limited to 32) by 15 March 2011

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Funding

1- The Region will fund 80% of reasonable expenses for Sections Congress2011 attendance for a single section or subsection representative provided the SC-2011 attendee registers with IEEE for the Congress by the deadline and participates in the Region meetings at SC-2011. 2- The Region will pay an additional 10% of reasonable expenses as a bonus if the section or subsection participates in the Saturday, January 22, 2011 Region 4 web based meeting.3- The Region will pay an additional 10% of reasonable expenses as a bonus if the section or subsection meets all IEEE reporting requirements by the IEEE bonus deadline of Friday, February 18, 2011.

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Funding -

Thus it is possible (and easy) for a section to fund 100% of their primary delegate expense for SC-2011 (IEEE pays for the registration fee for a section and the region for a subsection).  Reasonable Expense is defined in the Region 4 travel policy on the Region 4 web site.

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Budgeting for 2nd Delegates

Registration=> $450Air Fare=> $425 (Average)Transportation=> $125 (Average) Accommodation Thu=> 261Accommodation Fri, Sat, Sun=> $783Food - Thu Breakfast, Lunch, Dinner=> $50Food - Fri Breakfast ,Lunch=> $40

Total - $2134 (Average)

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Action Items

Action Items – Name of Primary Delegate - ASAPName of any secondary delegates – When KnownAny Poster submissions from the region – Abstracts NOW – March 15 DeadlineRecommendations – April 30 to Region to Review

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Questions

Contact Bill Serre – serrew@ieee.orgWebsite - http://www.ieee.org/societies_communities/geo_activities/sections_congress/2011/DF_IEEE_MIG_MCT_100637

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