regina shasha, ms, fnp, pmhnp, bc, anchors elizabeth dunn, ba, development manager, sarah’s circle
TRANSCRIPT
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Housing the Whole Person: Lessons learned, what worked,
what didn’t
Regina Shasha, MS, FNP, PMHNP, BC, ANCHORSElizabeth Dunn, BA, Development Manager, Sarah’s Circle
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1. Describe four domains of need that
impact health and housing linkages to services
2. Discuss the Tiered Level of Need Model as a tool to help identify and address the needs of the whole person
3. Discuss program development process, factors contributing to inter- and intra-agency silos, and strategies to improve integration
Objectives
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Program development-developed two
programs Learn about a new tool, and model, to
assess patients-Tiered Level of Need Model
Hear what we learned from the program-Health Access ANCHORS Data summary
Discuss lessons learned
What we can share
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Meredith Garafolo, MA, LCPC Sarah Shapleigh, LCSW, CADC, MISA II Megan Libreros, BA, Housing Coordinator Kassie Weber, MA, LPC Annie Pothour, MSW, LCSW Emily McKernan, LSW Elizabeth McNair, MA, LPC, Housing Coordinator Elizabeth Clark, BSW Stephanie Williams, MSW
Our team
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ANCHORS Sarah’s Circle Health
Access Linkage of these
programs
Program development
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Assessing and Addressing
Individuals' Needs Using a Tiered System of Assessment, Implementation, and Care©
ANCHORS©: A Nursing Case management Housing Outreach Resource and Support
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Goals of the program See the whole person Link the whole person to help
her successfully find and maintain housing
ANCHORS©: A Nursing Case management Housing Outreach Resource and Support
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Sarah’s Circle is a refuge for women
who are homeless or in need of a safe space. By providing housing assistance, case management, referral services, and life necessities, we encourage women to empower themselves by rebuilding both emotionally and physically; realizing their unique potential.
Sarah’s Circle
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Whom we serve, according to intake: 100% women and low-income 70% currently homeless 50% no income 52% mental illness 40% survivors of domestic violence 29% chronic medical health problems 12% physical disabilities 80% racial or ethnic minorities
Sarah’s Circle
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Problems and needs to be
address Is housing enough?
Where are the gaps? Why are there gaps? (E.g.
lack of resources or access to resources)
ANCHORSProblem identification
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Whom are we serving?
Characteristics of the people who are being housed
Demographic data: Age range, gender, ethnicity, and family status
ANCHORSProblem identification
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What health problems and needs are documented
for this population? Severe mental illness Domestic violence Substance abuse Veterans with physical and mental disabilities Chronic health problems, eg HIV/AIDS,
Hypertension/CVD/Diabetes/Skin/Respiratory/GI/Dental/Vision problems
Health illiteracy High mortality (25 years shorter life expectancy for SMI)
ANCHORSProblem identification
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What are the barriers to
maintaining housing? Physical health problems Mental health problems Poverty Substance use
ANCHORSProblem identification
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What level of functioning
and independence exists and is possible for each individual?
ANCHORSProblem identification
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Program goals 1. Engage agencies housing homeless individuals 2. Utilise Tiered Level of Need Model to help
these individuals maintain housing 3. Assess health and well being through an initial
biopsychosocial assessment 4. Refer to and link with community resources
PCP/FQHC home Clinical Case manager Mental health service if appropriate
ANCHORSGoal setting
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Program objectives 1. Identify housed and homeless individuals at
risk using the Tiered System 2. Perform initial biopsychosocial assessment 3. Assess for benefits eligibility 4. Link with PCP and FQHC 5. Link with Clinical Case Manager 6. Maintain housing > 1 year
ANCHORSObjective setting
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1. What resources are needed to
accomplish goals and objectives? Staff Facility Equipment and Supplies
2. Identify available funding Apply for grant funding
ANCHORSResources
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Hire staff: Clinical case manager, Advanced Practice Nurse
(APN) Purpose statement: Write a description of the program to
give to clients Who is eligible?
Communicate what services will be provided Engagement Teaching Mental health, physical health, substance use, violence
screening Counseling Smoking cessation Referrals/Linkage with community resources
ANCHORS Program Implementation
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Documentation: Develop template
notes Initial screening notes for case
manager and APN Treatment plan form, do every 3
months Progress note for every visit
ANCHORS Program Implementation
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Develop health indicators within the Tiered
Level of Need Model to guide determination of level of need; examples of indicators Strengths Safety PCP Date last annual exam Mental health provider Chronic barriers (including health problems) Benefits status
ANCHORS Program Implementation
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Assess each individual’s health
and wellbeing and organize engagement around level of need using the Tiered Level of Need Model©
Adjust case management and APN support based on level of need
ANCHORS Program Implementation
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Outcome measures
Utilise quality of life and mental health rating scales
Perform baseline, quarterly, at discharge
ANCHORS Program Implementation
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Accountability
Evaluate goals in grant and assess if objectives are being met
Develop a system for reporting to funding agencies
Address systems for program to remain viable
ANCHORS Program Implementation
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Staff responsibilities
Obtain malpractice insurance Recruit collaborating physicians Develop collaborative
relationships within the agency and with community resources
ANCHORS Program Implementation
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1. Identify the client while in shelter
Engage and prepare for the transition to housing Clinical case manager does initial engagements
2. Identify individual specific barriers to wellness and health problems through initial screening Hypertension and diabetes screening Mental illness screening Substance abuse screening, including tobacco, drugs, ETOH Safety screening Pain screening Nutrition screening Eligibility for benefits screening
ANCHORSPlan of Care
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Identify individual specific strengths and
successes Identify level of need based on tiered system Identify resources available to address the
needs and gaps in services Case management Community clinics and mental health centers Healthy nutrition options-Food pantries Substance abuse treatment referrals Employment referrals
ANCHORSPlan of Care
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Linkage: Match needs with
existent resources Link community resources Community housing agencies Community healthcare agencies Community support systems
ANCHORSPlan of Care
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Monitor, reassess and evaluate
individual’s status within tiered system
Adjust intensity of services as tier status changes
ANCHORSPlan of Care
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Ongoing evaluation of program
Team meetings Monitor individuals’ status,
functioning, intensity of services and support needed using the Tiered Level of Need Model
Assess if objectives are being met
ANCHORSEvaluation
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A fluid model of assessing an individual’s level of need
for resources and services. Need is determined during individual assessments,
reevaluated each visit, and changes are implemented and incorporated into the plan of care.
Level 3 High need-maximum services and support required
Level 2 Moderate need-fluctuating services and support required, periods of high and low, more and less, need
Level 1 Low need- minimal services and support required
Tiered Level of Need Model©
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Tiered models have been used since Maslow
identified the tiered model of needs that informs the beginning of every nursing program.
Tiered models have been used in education to structure classrooms to better provide education to a diverse level of students.
These models date back to 1980 and provide a well researched system of interventions by identifying student skills and classroom strengths to best utilize the resources
TIERED LEVEL of NEED MODELS
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Minnesota public health has used a three
tiered model to group patients with medical needs into different tiers that translated into different service levels.
This model is used to focus limited public health monies to attain the best outcomes for the greatest number of patients.
TIERED LEVEL of NEED MODELS
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Assesses the overall complexity of patients by
grouping them into “complexity tiers” based on the number of major chronic condition categories that apply to them.
Assessing complexity allows a more complete picture of complexity not limited by diagnosis codes
Ensures more accurate payment through the use of complexity to approximate the time and work of care coordination
Also helps shape programs and helps care coordination agendas
TIERED LEVEL of NEED MODELS
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A seven tiered model of need has been used successfully in
Australia to coordinate services for a population with dementia. "Our model provides the basis for comprehensive planning of
service delivery. We believe that it is representative of the prevalence of different severities of behavioural and psychological symptoms of dementia (BPSD). Current funding is very sparse for intervention at tier 1 and tier 7 levels, even though the resource need per patient is greatest at the top and the population to be served is greatest at the bottom of the triangle.”
Targeting funding to lower levels may reduce the demand for higher-level services — this is the principle of preventive medicine.
Education for all staff working in residential-care settings has the potential to reduce the prevalence and severity of BPSD and the subsequent demand for more specialised (and more expensive) services
TIERED LEVEL of NEED MODELS
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Vulnerability Assessment Tool, Vulnerability
Index, Service Prioritization Decision Assistance Tool, VI-SPDAT: Used to determine who should be placed in RRH, PSH, or no additional support
Denver Acuity Scale: used to determine case management service intensity
Camberwell Assessment of Needs: Focused on SMI
Outcome Star, Arizona Self-Sufficiency Matrix: designed to be used collaboratively with client
Alternative Assessment Tools
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Domains of need impacting health
and housing linkages to services and success Medical Risks Mental Health (MH) Social Risks and Supports Financial Resources
Tiered Level of Need Model©Four Domains
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Level 3 High need-maximum services and support required
Level 2 Moderate need-fluctuating services and support required, periods of high and low, more and less, need
Level 1 Low need- minimal services and support required
Tiered Level of Need Model©Score Key
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Medical Risks (Linked=visit in
past 12 months) Level 3 Level 2 Level 1
*No PCP visit >3 yrs *PCP visit >1yr *Linked with Primary care provider (PCP
*High mortality risk health problem *AIDS, Renal or Liver disease *Pregnancy
*Uncontrolled chronic diseases, e.g. HTN, Diabetes, Asthma, Chronic uncontrolled pain
*No health problems or controlled chronic health problems, includes Controlled pain /No pain
*Chronic disease AND >60
*> 60 years old *20-40 years old (using contraception)
*ER >3 visits in 6 months *ER 1-2 visits within 6 months
*ER visit 1 visit/ year or less
*Active substance use with impairment
*Substance use management or
*Substance use goals attained or
*Active Mental and Physical health problems AND substance use
No use <6 months No use >6 months or No substance use
Tiered Level of Need Model© Medical Risks
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Mental Health (MH) Risks
(Linked=visit in past 6 months)
Level 3 Level 2 Level 1
*No MH provider (MHP) visit >3 yrs
*MHP visit >6 months
*No MH problems/Linked with MHP
*Deteriorating MH symptoms (sxs)
*Unstable MH symptoms
*Stable MH symptoms
*Active Suicidal Ideation, hx attempts
*Depression w/o active SI
*Functioning with Depression/MH sxs
*No insight, no reality testing
*Poor insight, impaired reality test
*Adequate insight, intact reality testing
*ER >3 visits in 3 months
*ER 1-2 visits within 6 months
*ER visit 1/ year or less
Tiered Level of Need Model©Mental Health
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Social Risks and Supports
Level 3 Level 2 Level 1
*Harmful/negative support system
*No/limited support system
*Positive/strong support system
*Not engaged and safety risk, DV
*Not engaged, no DV risks
*Engaged
Tiered Level of Need Model©Social Risks and Supports
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Financial Resources
Level 3 Level 2 Level 1
*Homeless *Housed 0-6 months
*Housed >6 months
*No Income or benefits
*High risk or inadequate income
*Working/Adequate Income
*Needs disability *Benefits Pending/Inadequate
*Adequate Benefits
*No budgeting skills
*Poor budgeting skills
*Budgets well/Access to (healthy) food
Tiered Level of Need Model©Financial Resources
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Sarah Circle links with
ANCHORS to develop Health Access program for Women who are formerly homeless
Health Access ANCHORS Pilot program
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Resources 292 (430) hours for Advanced Practice Nurse (APN) 822 (1209) hours for Clinical Case Manager (CCM)
Initial steps Select initial clients Explain the program Complete initial assessment Documentation required: Physical/MH assessments,
Specific Case management notes (Treatment Plans)
Health Access ANCHORS Pilot program
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Initial steps (cont’d) Homes visits
Introduce clients to CCM Coordination with CMs from supportive housing
programs Schedule visits
Determine data to be collected
Health Access ANCHORS Pilot program
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Year 1 Program goals 70 women receive initial
screenings 70 women connected to FQHC
home 70 women assessed for benefits,
for eligible women, process to be started
80% remain housed after 12 months
Health Access ANCHORS Pilot program Year 1
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Year 2 Program goals 70 women receive initial holistic screening 70 women connected to long-term sustainable
primary care and psychiatric care as needed 80% remain in housing for 12 months 85% of the clients scored at moderate to low
risk on the holistic health assessment by the time they exit the program
Health Access ANCHORS Pilot program Year 2
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Data Summary
139 (Y1 74, Y2 65) women housed and entered into Health Access ANCHORS program
Number of women with mental illness 93% (129/139 clients)
Health Access ANCHORS Pilot program
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Year 1 Year 2
Objectives Goal N (%) Goal N (%)
Received initial screening
70 clients(74 housed)
74 (100) 70 clients(65 housed)
65 (100)
Connected to FQHC home
70 clients(74 housed)
72 70 clients (65 housed)
57
Assessed for benefits, process started
70 clients(74 housed)
72 70 clients (65 housed)
64
Housed 1yr 80% 85% 80% Still gathering data
Health Access ANCHORS Program goals
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Medical Risks Initial assessment
Beginning of program
Final AssessmentEnd of program
Clients’ needs Percent per Tier (n) Percent per Tier (n)
High need 27% (37) 11% (10)
Moderate need 42% (59) 20% (18)
Low need 31% (43) 69% (61)
Health Access ANCHORS Program
Data summary per the 4 Domains
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High Moderate Low0
20
40
60
80
Medical Risks
Initial AssessmentFinal Assessment
Level of Need
% o
f clien
ts
Health Access ANCHORS Program
Data summary per the 4 Domains
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Mental Health Risks
Initial assessmentBeginning of program
Final AssessmentEnd of program
Clients’ needs Percent per Tier (n) Percent per Tier (n)
High need 18% (25) 9% (8)
Moderate need 47% (66) 17% (15)
Low need 35% (48) 74% (66)
Health Access ANCHORS Program
Data summary per the 4 Domains
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High Moderate Low0
20
40
60
80
Mental Health Risks
Initial AssessmentFinal Assessment
Level of Need
% o
f clien
ts
Health Access ANCHORS Program
Data summary per the 4 Domains
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Social Risks and Supports
Initial assessmentBeginning of program
Final AssessmentEnd of program
Clients’ needs Percent per Tier (n) Percent per Tier (n)
High need 17% (24) 6% (5)
Moderate need 46% (64) 20% (18)
Low need 37% (51) 74% (66)
Health Access ANCHORS Program
Data summary per the 4 Domains
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High Moderate Low0
20
40
60
80
Social Risks
Initial AssessmentFinal Assessment
Level of Need
% o
f C
lien
ts
Health Access ANCHORS Program
Data summary per the 4 Domains
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Financial Resources
Initial assessmentBeginning of program
Final AssessmentEnd of program
Clients’ needs Percent per Tier (n) Percent per Tier (n)
High need 44% (61) 11% (10)
Moderate need 51% (71) 27% (24)
Low need 5% (7) 62% (55)
Health Access ANCHORS Program
Data summary per the 4 Domains
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High Moderate Low0
10203040506070
Financial Risks
Initial AssessmentFinal Assessment
Level of Need
% o
f C
lien
ts
Health Access ANCHORS Program
Data summary per the 4 Domains
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% of women moving from Tiered level 3 High
need at beginning of program to level 1 Low need at end
Medical risks: 16% of women went from high to low
Mental health risks: 14% Social risks and supports: 14% Financial resources: 20%
Health Access ANCHORS Program
Data summary
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% of women moving from Tiered level 2
Moderate need at beginning of program to level 1 Low need at end
Medical: 26% of women went from moderate to low
Mental health: 36% Social risks and supports: 34% Financial resources: 38%
Health Access ANCHORS Program
Data summary
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% of women at Tiered level 1 Low need at
beginning of program and at the end of the program
Medical: 27% Mental health: 25% Social risks and supports: 27% Financial resources: 3%
Health Access ANCHORS Program
Data summary
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Data summary: Comparing needs across domains
For the Initial and Final Risk Assessments compare level of need (high, moderate, low) in each domain (Medical, Mental, Social, Financial) with each other
1stAssmtFinal
Financial High
Financial Moderate
Financial Low
MH High 14 11 0
MH Mod 30 27 3
MH Low 17 33 4
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Initial assessments showed Social need high when Medical need high Financial need high irrespective of Medical needs Financial need high irrespective of MH needs When Medical need low MH need low Social needs do not impact Financial needs and
Financial need does not impact Social needs Social support and MH needs reciprocally impact
each other, e.g low-low, mod-mod, high-high
Data summary: Comparing needs across domains
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Final assessments showed When Medical need low Social support needs low, when
Social support need low Medical need low When Financial need low Medical need low, when Medical
need low Financial need low When MH need low Financial need low, when Financial
need low MH need low When MH need low Medical need low When MH need moderate, Social supports need moderate,
when Social need low MH need low When Social supports need low Financial need low, but
low Financial need has no impact on Social supports need
Data summary: Comparing needs across domains
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Data summary: Comparing clients’ needs from initial intake
to discharge
1-9
10-19
20-29
30-39
0 5 10 15 20 25 30 35 40
% Improvement in Grid scores from Initial to Final Assessments
% Improvement in Grid scores from Initial to Final Assess-ments
% of Clients
% I
mpro
vem
ent
in G
rid S
core
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Compared changes in Grid scores
between initial assessment and final assessment and with Benefits status, Mental Health linkage, Health care linkage, Case Management
Data Summary
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7/34 clients with no case management
had scores improve 1-9 points 2/60 clients with no Case Management
had scores improve 10-39 points (10 points and 16 points)
58/60 clients had Case Management support and high improvement of scores (10-39 points)
Data summary: Comparison of change in scores from initial intake to discharge
with CM support
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72% Clients linked in a behavioral
health or support program 93% Clients linked with Primary
care (4 refused)
Data Summary: Percent Linkage by discharge
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Lessons Learned –Implementation
at Organizational LevelConsortium on Chicago School Research, Five Essentials for School
Improvement
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Five Essentials for Homeless Service Program Implementation
Lessons Learned –Implementation
at Organizational Level
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1. Leadership Inclusive leadership with vision, continuity,
power to make decisions, and strong understanding of intervention model and staff needs
Management wanted internal leader but program manager turnover and lots of organizational change E.g. Initially had clinical case manager do initial
engagement of the women, with leadership changes the APN did the initial engagement of the client and referred clients needing counseling to CCM
Lessons Learned –Implementation
at Organizational Level
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2. Community Ties (Issue of interagency silos) Importance of community context and external
relationships If >90% clients have SMI, need linkages with
behavioral health programs and agencies Lack of clinical services and programs to transition to Helpful to have staff member to talk across systems
APN able to communicate with health service providers Addressing cracks in service or turnover at other
agencies sensitively but effectively
Lessons Learned –Implementation
at Organizational Level
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3. Professional capacity: Development Staff in various roles need to understand
purpose, strategy, tactics, outcome measures, etc.
Even though expert staff, still need support and professional development pertaining to model Staff training-took time, and not prioritized,
given experienced project staff. Engagement different in time-limited program
Lessons Learned –Implementation
at Organizational Level
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3. Professional capacity: Collaboration Silos intra-agency
With a new program and with this population, the unexpected will occur, need to be able to collectively adapt Funding flexible, but must communicate progress and
changes Agency growth and change. Overall positive, but
Clients separate between programs (4), buildings (2) and shifts (3) - new need for centralized intake/referrals
Staff turnover Move to new building impacted housing #s second year Individual vs. team approach
Lessons Learned –Implementation
at Organizational Level
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4. Client-centered, Trauma-informed Climate Client-centered at all stages and levels
Design, direct service, and evaluation Making sure there is enough support for
staff around trauma
Lessons Learned –Implementation
at Organizational Level
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5. Quality Service Provision Great staff! Enough time per client?
Lessons Learned –Implementation
at Organizational Level
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Housing the whole person worked
Improved health and housing retention Getting housing retention data at 12 months
for those who needed lower levels of service difficult, but 85% of women placed in first year of program
confirmed housing retention at 12 months NONE confirmed as losing housing within 12
months
Lessons Learned – Project Specific
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Process for referrals and engaging clients before move How the program was framed to clients (initially as a
separate program, but later as a standard continuation of services)
Ability to provide these types of services for a limited amount of time when other supports were not available in the community to transition to
Who should engage client first, CCM or APN? APN was opening newly housed clients and closing
“graduating” clients who were housed for a year. Clients did not want to close. Time constraints made this difficult
Lessons Learned – Project Specific
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Staffing limitations-only 2 part-time
staff, limited time and funding Better housing placements on front end
(e.g. 3rd floor no elevator not ok for woman with mobility issues)
Clients often geographically dispersed, people go where the housing is, which was difficult due to limited staff time
Lessons Learned – Project Specific
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Developing implementation and evaluation
goals to meet objectives: What if objectives change?
Ethics questions When to speak up? Who to talk with when there is no manager? How to process and deescalate after trauma
with staff?
Lessons learned
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Quotes from staff
“never feeling like I was alone in the work, team approach which made us look at the whole person b/c we all had different education, backgrounds, experience”
“this program made a lot of us clinicians better clinicians and that’s something that isn’t possible in a lot of other agencies”
“Now we are all going in different directions and making other agencies better than they already are”
“I wouldn’t be as skilled and knowledgeable without you and that program”
Lessons learned