1

Refund of the Balance amount of GOI’s share of Unspent Balance

under DPEP

The following State Implementation Societies have not yet refund the balance amount of GOIs share of Unspent Balance under DPEP despite repeated reminders.

Annexure S

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1. Assam : DPEP Phase

Amount due

Reasons Amount

Refunded

Balance still due

Reminder letter sent on

DPEP- I & II

Rs.409.17 lakhs

(i)Short fall in State Share

(ii)Some expenditure not claimed by SIS

Rs.

31.83 lakhs

Rs.377.34 lakhs

16th May 2013

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1. SIS was required to submit Monthly Statement of 100% Eligible expenditure (SOE) incurred on Project to GOI for claiming reimbursement of Expenditure from External Funding Agency.

2. GOI has to share expenditure that has been claimed for reimbursement and not other expenditure incurred by SIS and not claimed in SOE.

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3. Expenditure as per State Govt. Rs.32337.56 lakhs. But expenditure claimed under SOE is Rs.32022.85 lakh. Excess expenditure of Rs.314.71 lakhs has been claimed which cannot be shared by GOI as Project has not claimed the same under SOE during the Project Period.

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GOI share of Unspent Balance comes to

: Rs.409.17 lakhs

GOI has received refund

: Rs.31.83 lakhs

Balance Pending : Rs.377.34 lakhs

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2. Andhra Pradesh :DPEP Phase

Amount due

Reasons Amount

Refunded

Balance still due

Reminder letter sent on

DPEP-I Rs.321.66 lakhs

Short fall in State Share

- Rs. 321.66 lakhs

19th June 2013

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DPEP Phase

Amount due

Reasons Amount

Refunded

Balance still due

Reminder letter sent on

DPEP-II (APERP)

Rs.13533.36 lakhs

Originally a State Project subsequently education component converted into Central Project.

- Rs.13533.36 lakhs

19th June 2013

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DPEP Phase

Amount due

Reasons Amount Refunded

Balance still due

Reminder letter sent on

(i) Civil Works as expansion works of Rs.113 crore got constructed by State Govt. not covered under DPEP.

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DPEP Phase

Amount due

Reasons Amount Refunded

Balance still due

Reminder letter sent on

(ii) Audit disallowances (AG Audit) recovered by World Bank from Reimbursement claims.

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1. As per reimbursement claim submitted by DPEP-II, Andhra Pradesh, eligible expenditure for Project work out to Rs.58764.14 lakhs.

2. But SIS has indicated total expenditure (after adjustment of other income & prior period expenses) as per audited accounts Rs.70968.04 lakhs

3. Further World Bank had adjusted recovered an amount of Rs.419.133 millions out of amount reimbursed to GOI.

4. Amount due:DPEP-I : Rs.321.66 lakhsDPEP-II : Rs.15384.186 lakhsTotal : Rs.15705.846 lakhs

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3. Chhattisgarh :DPEP Phase

Amount due

Reasons Amount Refunde

d

Balance still due

Reminder letter sent on

DPEP-I & II

Rs.2070.86 lakhs

Under Reconciliation.Adjustment of advances made after closure of the Project has been reported which is not acceptable.

Rs.

119.54 lakhs

Rs.1951.32 lakhs will increase to Rs.2619.82 lakhs due to reduction in liabilities and receipt of Bank Interest and other receipts.

16th May 2013

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DPEP-I & DPEP-II came close on 31/12/2002 and 30/6/2003.

Grace period of 4 months was given to Project to make all payments due for goods & services that were provided to project before closing date and submit final reimbursement claims.

Expenditure of Rs.3082.134 lakhs shown to be have been icnurred by adjustment of advances, while outstanding advances as per Balance sheet were only Rs.2794.44 lakh.

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Auditor Report dated 15th April 2010 does not even indicate that adjustment of advances made during period 1.7.2003 to 10.4.2010 is against the expenditure incurred on the Project before closing dates of the Project.

Any expenditure that has been incurred by DPEP after closing dates is not a project Expenditure. GOI will not share any expenditure. As such these adjustments of advances made after closure of Project cannot be considered.

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Since assets of the Projects have been taken over by State Govt. any expenditure incurred on DPEP after closing date is liability of State Govt.

Therefore request you to refund balance amount of Rs.2619.82 lakhs to MHRD.

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DPEP Phase

Amount due

Reasons Amount

Refunded

Balance still due

Reminder letter sent on

DPEP-II Rs.414.07 lakhs

(AG) Audit disallowances not recovered from concerned departments. Reimbursement claims reduced by sending Minus claims

Nil Rs.414.07 lakhs

16th May 2013

4. Gujarat :

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Total Expenditure = Rs.136.59 croresThis was not found acceptable to GOI as it exceeds the project cost of Rs.132.29 crores approved by Expenditure Finance Committee.

Reimbursement claim submitted by Project also account for an expenditure of Rs.132.31 crores

Further SPD vide letter dated 21st June 2004 confirmed Total Expenditure under Project is Rs.131.41 crores.

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As amount of Rs.5.18 crores is to be deducted towards recovery of Salary and L.T.C. Copy of letter enclosed.

Amount of Rs.5.18 crores is recoverable from State Govt. Department as per comments of AG audit received vide your letter dated 10th March 2010.

Refund of Rs.414.07 lakhs of GOI share of Unspent Balance is due.

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SIS –SSA :Already clarified that we have refunded Rs.526.13 lakhs which was as per our CA certified accounts. UTC enclosed there in and as per UTC issued by MHRD also. We have no Unspent Balance, which could be refunded now, Rs.526.13 lakhs was refunded to MHRD on 6th March 2006. Utilization Certificate has been issued on basis of Audited Annual Accounts.

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MHRD :

SOE submitted in adjustment of total expenditure formed the basis of MHRD computation of Unspent Balance.

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DPEP Phase

Amount due

Reasons Amount Refunded

Balance still due

Reminder letter sent on

DPEP-II Rs.42.00 lakhs

No response

Nil /

Rs. 3.44 lakhs on 15.03. 2012

Rs.

38.56 lakhs

Certain clarifications sought from SIS on 16th May 2013

5. Himachal Pradesh :

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MHRD sought details regarding :(i) Expenditure adjusted out of Rs.25 lakhs

liabilities (court and arbitrations cases)(ii) Advance of Rs.27 lakhs towards Civil

Works adjusted in the year 2011. Date of Expenditure Date of Receipt of goods/Services Start date, completion date of Civil

works. Copy of Statement of Expenditure

(iii) Rs. 3.44 lakhs refunded (out of Rs.25 lakhs) in March 2012 to MHRD.

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DPEP Phase

Amount due

Reasons Amount

Refunded

Balance still due

Reminder letter sent on

DPEP-I & II

Rs.495.24 lakhs

Short fall in State share SPD has confirmed & written to SG for release of funds

Nil Rs.495.24 lakhs

2nd July 2013

6. Kerala :

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SIS–SSA has informed in February 2013 that matter has been referred to the State Govt.

MHRD has already requested to expedite.

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DPEP Phase

Amount due

Reasons Amount Refunde

d

Balance still due

Reminder letter sent

on

DPEP-II

Rs.444.23 lakhs

Reimbursement of some expenditures could not be claimed by the Project due to delay in reconciliation. The society has requested for waiver.

Nil Rs.

444.23 lakhs

16th May 2013

7. Uttar Pradesh :

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DPEP Phase

Amount due Reasons

Amount

Refunded

Balance still due

Reminder letter sent

on

DPEP-III

Rs. 136.70 lakhs

-do- Nil Rs.

136.70 lakhs

10.9.2012

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DPEP-II :MHRD letter dated 26th May 2011. No reply in-spite of many reminders Clarification sought :1. In case Rs.93.93 lakhs shown as Misc.

Income/Receipt is on account of cancelled cheques, the details of cancelled cheques be furnished.

2. Report on yearwise and categorywise break up TDS amount of Rs.105.30 lakh is awaited.

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3. Calculated balance arrived at must reconcile with closing balance of audited balance sheet.

4. Expenditure relating to PMGY/DRDA has not been identified, but an amount of Rs.2478.55 lakhs equivalent to funds received has been deducted from total expenditure. Whereas in Balance Sheet an amount of Rs.2458.71 lakhs has been transferred. Difference of Rs.19.84 lakhs need to be reconciled.

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DPEP-III :MHRD letter dated 10th September 2012. No reply inspite of reminders . Refund of Unspent Balance under DPEP - III

of Rs.310.04 lakhs SIS was allowed a grace period of 4 months

after closing date of the Project to submit claims for all unclaimed expenditure and an amount of Rs.351.77 lakhs unclaimed expenditure relating to previous years was also claimed as has been confirmed by your office letter dated 6th February 2007.

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GOI cannot share the expenditure which has not been claimed by the Project within stipulated period as same could not be claimed by GOI for reimbursement after closure of the Project from External Funding Agency.

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DPEP Phase

Amount due

Reasons Amount Refunde

d

Balance still due

Reminder letter sent

on

DPEP–I & II

Rs.74.586 lakhs

The Project could not claim. Some expenditures for reimbursement.

Nil Rs.

74.586 lakhs

16th May 2013

8. Tamil Nadu :

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1. Project accounts closed on 30th June 2003 any expenditure after this is not a Project ExpenditureAdditional Expenditure of Rs.102.732

lakhs stated to have been incurred. Subsequently cannot be shared by GOI.

Pre-project expenditure of Rs.50 lakhs was also shown in reimbursement claim submitted by the Project under SOE.

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DPEP Phase

Amount due Reasons Amount Refunded

Balance still due

Reminder letter sent on

DPEP-

I & II

Rs.4468.47 lakhs

Under Process of adjustment UCs being collected.

Rs. 3051.77

lakhs

Rs. 1416.70 lakhs

16th May 2013

9. West Bengal :

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Unspent Balance due to GOI works out to be Rs.1570.38 lakhs.

Expenditure incurred after closure of DPEP is not a Project Expenditure and therefore could not be adjusted against unspent balance at the close of the Project. However any receipt on account of bank interest and refund of grant already treated as expenditure as savings are to be shared in rates of 85:15

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State has refunded an amount of Rs.189.68 lakhs on 14/6/2010 so still a balance of Rs.1380.70 lakhs due to GOI.

GOI is also entitled to 85% receipt accrued to the Project in year 2009-2010 which amounts to Rs.42,35,628 out of this GOI share is Rs.36 lakhs. So balance due Rs.1416.70 lakhs.

Discussed with FC on 24th / 25th May 2012 . It was assured that necessary action would be initiated to settle this long pending issue. Under process of adjustment. Utilization Certificate being collected.