RECORD SET DELIVERABLE RECORD SET DELIVERABLE REQUIREMENTSREQUIREMENTS

SMOOTH SAILINGSMOOTH SAILING

WHAT ARE RECORD SET WHAT ARE RECORD SET DOCUMENTS?DOCUMENTS?

VARIOUS MEDIA THAT REPRESENT THE DESIGN AND CONSTRUCTION VARIOUS MEDIA THAT REPRESENT THE DESIGN AND CONSTRUCTION PROGRESS OF A PARTICULAR PROJECTPROGRESS OF A PARTICULAR PROJECT

DOCUMENTS THAT MAY BE USED AS A BASIS FOR FUTURE DOCUMENTS THAT MAY BE USED AS A BASIS FOR FUTURE CONSTRUCTION, AN AID IN SOLVING SITUATIONS PERTAINING TO CONSTRUCTION, AN AID IN SOLVING SITUATIONS PERTAINING TO WARRANTIES AND QUESTIONS OF METHODOLOGIES, LEGAL WARRANTIES AND QUESTIONS OF METHODOLOGIES, LEGAL COMPLIANCES, AND A RESOURCE FOR HISTORICAL ARCHIVINGCOMPLIANCES, AND A RESOURCE FOR HISTORICAL ARCHIVING

THESE RECORD SUBMITTALS SIGNIFY THAT A PROJECT HAS BEEN THESE RECORD SUBMITTALS SIGNIFY THAT A PROJECT HAS BEEN SUBSTANTIALLY COMPLETED AND READY FOR FINANCIAL CLOSEOUTSUBSTANTIALLY COMPLETED AND READY FOR FINANCIAL CLOSEOUT

YOU ARE A VITAL LINK AS A PARTNER WITH VANDERBILT TO INSURE THAT THESE DOCUMENTS ARE SUBMITTED SUCCESSFULLY.

WHAT DOCUMENTS DO I NEED WHAT DOCUMENTS DO I NEED TO SUBMIT?TO SUBMIT?

WHAT FORMAT DO I USE TO WHAT FORMAT DO I USE TO SUCCESSFULLY SUBMIT SUCCESSFULLY SUBMIT

RECORD SET DOCUMENTS?RECORD SET DOCUMENTS? PROJECT MANUALS – OPERATION & MAINTAINENCE MANUALS MUST PROJECT MANUALS – OPERATION & MAINTAINENCE MANUALS MUST

BE IN A .PDF FORMAT + HARD COPIES (CAMPUS SIDE ONLY)BE IN A .PDF FORMAT + HARD COPIES (CAMPUS SIDE ONLY) CAD FILES NEED TO BE IN AUTOCAD .DWG (ONLY FORMAT AVAILABLE CAD FILES NEED TO BE IN AUTOCAD .DWG (ONLY FORMAT AVAILABLE

FOR SUBMITTAL TO VANDERBILT UNIVERSITY MEDICAL SPACE AND FOR SUBMITTAL TO VANDERBILT UNIVERSITY MEDICAL SPACE AND FACILITIES PLANNING), MICROSTATION .DGN, OR FACILITIES PLANNING), MICROSTATION .DGN, OR AUTOCAD/MICROSTATION COMPATIBLE .DXFAUTOCAD/MICROSTATION COMPATIBLE .DXF

PLOT FILES FOR EACH CAD DRAWING SHALL BE IN EITHER HPGL/2 OR PLOT FILES FOR EACH CAD DRAWING SHALL BE IN EITHER HPGL/2 OR CAL FORMAT CONTAINING A FILE EXTENSION OF PLT, HPG, CAL, MIL, CAL FORMAT CONTAINING A FILE EXTENSION OF PLT, HPG, CAL, MIL, OR HPGL.OR HPGL.

HARDCOPY PRINTS OF PROJECT DRAWINGS. THE PRINT SIZE SHALL HARDCOPY PRINTS OF PROJECT DRAWINGS. THE PRINT SIZE SHALL BE 18” X 24”, NO MORE THAN 75 SHEETS PER BOUND BUNDLE, AND AT BE 18” X 24”, NO MORE THAN 75 SHEETS PER BOUND BUNDLE, AND AT A SCALABLE REDUCTION THAT IS COMPATIBLE WITH AN A SCALABLE REDUCTION THAT IS COMPATIBLE WITH AN ARCHITECTURAL OR ENGINEERING SCALEARCHITECTURAL OR ENGINEERING SCALE

OPERATION & MAINTAINANCE TRAINING SESSIONS ARE TO BE OPERATION & MAINTAINANCE TRAINING SESSIONS ARE TO BE SUBMITTED IN DVD FORMATSUBMITTED IN DVD FORMAT

HOW SHOULD I NAME THESE HOW SHOULD I NAME THESE DOCUMENTS?DOCUMENTS?

FOR COMMUNICATION, ARCHIVING FOR COMMUNICATION, ARCHIVING AND SEARCH CAPABILITIES, IT IS AND SEARCH CAPABILITIES, IT IS EXTREMELY IMPORTANT THAT EXTREMELY IMPORTANT THAT DOCUMENTS FOLLOW A DOCUMENTS FOLLOW A STANDARDIZED NAMING STANDARDIZED NAMING CONVENTIONCONVENTION

BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION)

LET’S SEE HOW THIS WORKS WITH EACH OF THE RECORD SET DOCUMENTS

CAD FILE NAMINGCAD FILE NAMING

REMEMBER THE NAMING CONVENTION?REMEMBER THE NAMING CONVENTION?

BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION)

YOU WILL BE GIVEN A SHEET TODAY GIVING YOU THE BUILDING NUMBERS, THE FIRM THAT YOU WORK FOR WILL SUPPLY YOU WITH THE PROJECT NUMBER

SPECIFIC INFO = PROJECT SECTION OR PHASE # - SHEET #

NOTE THAT THE SHEET # SHOULD BE THE SAME AS THE ARCHITECTURAL OR ENGINEERING SHEET THAT YOU ARE DRAWING

FILE EXTENSION WILL BE .DWG, DGN OR DXF

YOUR CAD FOLDER SHOULD YOUR CAD FOLDER SHOULD LOOK LIKE THISLOOK LIKE THIS

133 = BUILDING # (VANDERBILT UNIVERSITY HOSPITAL)

20699 = ARCHITECT’S PROJECT #

A0.1, A4.1, ECT = ACTUAL DRAWING SHEET NUMBER

.DWG = FILE EXTENSION

ONE LAST POINT ON CAD FILE ONE LAST POINT ON CAD FILE NAMING CONVENTIONSNAMING CONVENTIONS

IF THE PROJECT HAS A PHASE NUMBER,IF THE PROJECT HAS A PHASE NUMBER,

THAT NUMBER WILL BE INSERTEDTHAT NUMBER WILL BE INSERTED

BEFORE THE SHEET NUMBERBEFORE THE SHEET NUMBER

133-20699-01-A0.1.DWG (THIS PROJECT HAS A PHASE I)

133-20699-A0.1.DWG (THIS PROJECT DOES NOT HAVE A PHASE

PLOT FILE NAMINGPLOT FILE NAMING

REMEMBER THE NAMING CONVENTION?REMEMBER THE NAMING CONVENTION?

BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION)

YOU WILL BE GIVEN A SHEET TODAY GIVING YOU THE BUILDING NUMBERS, THE FIRM THAT YOU WORK FOR WILL SUPPLY YOU WITH THE PROJECT NUMBER

SPECIFIC INFO = PROJECT SECTION OR PHASE # - SHEET #

NOTE THAT THE SHEET # SHOULD BE THE SAME AS THE ARCHITECTURAL OR ENGINEERING SHEET THAT YOU ARE DRAWING

FILE EXTENSION WILL BE .PLT, HPG, .CAL, .MIL, OR .HPGL

NOW FOR THE PDF FILESNOW FOR THE PDF FILES PROJECT & OPERATION MANUALS ARE SUBMITTED IN .PDF FORMATPROJECT & OPERATION MANUALS ARE SUBMITTED IN .PDF FORMAT FILES ARE TO FOLLOWING THE NAMING CONVENTION OF:FILES ARE TO FOLLOWING THE NAMING CONVENTION OF:

BLDG # -ARCHITECT PROJECT # - SPECIFIC INFO . (FILE EXTENSION)

THE SPECIFIC INFORMATION THAT IS NEEDED IN THE NAMING CONVENTION IS OM FOR “OPERATIONS MANUAL” OR PM FOR PROJECT MANUAL. IF YOU ARE GIVEN A BUILDING NUMBER OF 133 AND A PROJECT NUMBER OF 20699, THEN YOUR FILE NAMES WILL LOOK LIKE THIS:

FOR A PROJECT MANUAL PDF FILE:

133-20699-PM.PDF (1 MULTIPAGE PDF FILE)

FOR AN OPERATIONS & MAINTAINENCE MANUAL PDF FILE:

133-20699-OM.PDF (1 MULTIPAGE PDF FILE)THE O&M PDF FILE WILL NEED TO BE BOOKMARKED BY CSI DIVISION.

NAMING HARD COPY PRINTSNAMING HARD COPY PRINTS THE NAMING CONVENTION THE NAMING CONVENTION

APPLIES TO THE 18” X 24” HARD APPLIES TO THE 18” X 24” HARD COPY PRINTS OF ALL COPY PRINTS OF ALL DRAWINGS SUBMITTED + DRAWINGS SUBMITTED + YOU YOU WILL NEED TO ADD 2 BITS WILL NEED TO ADD 2 BITS OF INFORMATION = OF INFORMATION = RECORD SET RECORD SET and and COSC COSC DATE.DATE.

THE NAMING CONVENTION + THE NAMING CONVENTION + RECORD SET + COSC DATE RECORD SET + COSC DATE WILL NEED TO BE INCLUDED IN WILL NEED TO BE INCLUDED IN THE TITLE BLOCKTHE TITLE BLOCK

FINAL DETAILS BEFORE FINAL DETAILS BEFORE ASSEMBLING THE RECORD SET ASSEMBLING THE RECORD SET

DOCUMENTSDOCUMENTS

ALL CAD WORK SHOULD BE DRAWN AT 1:1 IN MODEL SPACEALL CAD WORK SHOULD BE DRAWN AT 1:1 IN MODEL SPACE ALL XREFS SHOULD BE BOUND ALL XREFS SHOULD BE BOUND INCLUDE SOURCE DRAWINGS, REFERENCE DRAWINGS, FONT INCLUDE SOURCE DRAWINGS, REFERENCE DRAWINGS, FONT

LIBRARIES, & CUSTOM LINE SYTLES/CODESLIBRARIES, & CUSTOM LINE SYTLES/CODES ALL CAD FILES IN ONE FOLDERALL CAD FILES IN ONE FOLDER ALL PLOT FILES IN ONE FOLDERALL PLOT FILES IN ONE FOLDER THE PROJECT MANUAL (PDF) IN ONE FOLDERTHE PROJECT MANUAL (PDF) IN ONE FOLDER THE OPERATION & MAINTAINANCE MANUAL (PDF) IN ONE FOLDERTHE OPERATION & MAINTAINANCE MANUAL (PDF) IN ONE FOLDER CHECK WITH LEAD ARCHITECT TO SEE IF THERE WAS AN O&M CHECK WITH LEAD ARCHITECT TO SEE IF THERE WAS AN O&M

TRAINING VIDEO TO INCLUDE IN THE RECORD DOCUMENTSTRAINING VIDEO TO INCLUDE IN THE RECORD DOCUMENTS

BURN THE FOUR FOLDERS TO BURN THE FOUR FOLDERS TO ONE CDONE CD

RECORD SETCOSC: 11-06-03

MRB III BUILD-OUT#960278

DISK 1 OF 1

DWGFI LES

PLTFI LES

PDFO&M

PDFPM

THE INFORMATION NEEDED ON THE CD LABLE IS : RECORD SET,COSC DATE, PROJECT NAME, OFFICIAL PROJECT #, & DISK NUMER

LET’S RECAP HOW MANY COPIES LET’S RECAP HOW MANY COPIES THAT I NEED TO ASSEMBLETHAT I NEED TO ASSEMBLE

RECORD SET REVIEWRECORD SET REVIEW

ONCE THE RECORD SET DOCUMENTS REACH VANDERBILT, ONCE THE RECORD SET DOCUMENTS REACH VANDERBILT, THEY WILL BE REVIEWED TO INSURE THAT THEY COMPLY WITH THEY WILL BE REVIEWED TO INSURE THAT THEY COMPLY WITH THE STANDARDS THAT HAVE BEEN PRESENTED TODAY. THE THE STANDARDS THAT HAVE BEEN PRESENTED TODAY. THE REVIEW PROCESS IS A “YES” OR “NO” DECISION FOR EACH FILE REVIEW PROCESS IS A “YES” OR “NO” DECISION FOR EACH FILE CRITERIA, HARD COPY SUBMITTAL, AND CORRECT NUMBER OF CRITERIA, HARD COPY SUBMITTAL, AND CORRECT NUMBER OF DOCUMENTS RECEIVED. A SUCCESSFUL REVIEW BENEFITS DOCUMENTS RECEIVED. A SUCCESSFUL REVIEW BENEFITS YOU BY:YOU BY:

IMPARTING A SENSE OF “JOB WELL DONE”IMPARTING A SENSE OF “JOB WELL DONE” SAVING COSTLY “REWORKS”. THE SAVINGS ARE IN SAVING COSTLY “REWORKS”. THE SAVINGS ARE IN

BOTH TIME AND MATERIALBOTH TIME AND MATERIAL RELEASES FINAL MONIES TO YOUR FIRMRELEASES FINAL MONIES TO YOUR FIRM POTENTIALLY SETS A RECORD OF RELIABILITY FOR POTENTIALLY SETS A RECORD OF RELIABILITY FOR

FUTURE PROJECT PARTNERSHIPSFUTURE PROJECT PARTNERSHIPS

QUESTIONS & ANSWERSQUESTIONS & ANSWERS ARE ZIP FILES OK TO SUBMIT?....NO, EACH ARE ZIP FILES OK TO SUBMIT?....NO, EACH

FOLDERS SHOULD STAND ON THEIR OWN.FOLDERS SHOULD STAND ON THEIR OWN. SHOULD THE PLOT-TYPE FILES BE PRODUCED SHOULD THE PLOT-TYPE FILES BE PRODUCED

IN MODEL OR PAPER SPACE?.....PAPER SPACE IN MODEL OR PAPER SPACE?.....PAPER SPACE AND IN THE LAYOUT THAT YOU WOULD USE FOR AND IN THE LAYOUT THAT YOU WOULD USE FOR REGULAR HARDCOPY PLOTTING.REGULAR HARDCOPY PLOTTING.

WHERE DO YOU PUT THE FONT AND CUSTOM WHERE DO YOU PUT THE FONT AND CUSTOM LINE FILES?....THEY WILL GO IN THE DWG LINE FILES?....THEY WILL GO IN THE DWG FOLDER.FOLDER.

DOES EACH DIGITAL DRAWING AND HARDCOPY DOES EACH DIGITAL DRAWING AND HARDCOPY PRINT HAVE TO HAVE “RECORD SET & COSC PRINT HAVE TO HAVE “RECORD SET & COSC DATE”?......YESDATE”?......YES

DO XREFS NEED TO FOLLOW THE “NAMING DO XREFS NEED TO FOLLOW THE “NAMING CONVENTION”?....YES, HOWEVER, INSTEAD OF A CONVENTION”?....YES, HOWEVER, INSTEAD OF A SHEET NUMBER THERE WILL BE A DESIGNATION SHEET NUMBER THERE WILL BE A DESIGNATION ON THE ORDER OF XBASE, XBORDER, ECT. BE ON THE ORDER OF XBASE, XBORDER, ECT. BE SURE AND SURE AND BIND ALL XREFS TO THEIR BIND ALL XREFS TO THEIR ASSOCIATED DRAWINGS.ASSOCIATED DRAWINGS.

MUSHROOM THEORY OF MUSHROOM THEORY OF MANAGEMENTMANAGEMENT

A PERFECT EXAMPLE OF “POOR” MANAGEMENT WAS THE A PERFECT EXAMPLE OF “POOR” MANAGEMENT WAS THE PHILOSOPHY OF “KEEP YOUR PEOPLE IN THE DARK, FEED PHILOSOPHY OF “KEEP YOUR PEOPLE IN THE DARK, FEED THEM MANURE AND HOPE THEY GROW.”…MUSHROOM THEM MANURE AND HOPE THEY GROW.”…MUSHROOM MANAGEMENTMANAGEMENT

TODAY, ALL OF US MADE THE EFFORT TO RAISE THE BAR OF TODAY, ALL OF US MADE THE EFFORT TO RAISE THE BAR OF STANDARDS, OF TASK AWARENESS AND, MOST IMPORTANTLY, STANDARDS, OF TASK AWARENESS AND, MOST IMPORTANTLY, PROFESSIONAL COMMUNICATIONPROFESSIONAL COMMUNICATION

AS CADD PROFESSIONALS, OUR WORLD IS ONE OF DETAIL, AS CADD PROFESSIONALS, OUR WORLD IS ONE OF DETAIL, DESIGN, CREATIVITY, SPEED AND ACCURACY. THIS DESIGN, CREATIVITY, SPEED AND ACCURACY. THIS PRESENTATION WAS CONCEIVED FOR THIS PROFESSIONAL PRESENTATION WAS CONCEIVED FOR THIS PROFESSIONAL NICHE; FOR ,THROUGH US , A FINAL PRODUCT IS DELIVEREDNICHE; FOR ,THROUGH US , A FINAL PRODUCT IS DELIVERED

THANK YOU