receiving and distribution manager j-253fire center, attn: great basin cache supply office, 3833...

Job AidOctober, 2003

NFES 1244

RECEIVING ANDDISTRIBUTIONMANAGER

J-253

RECEIVING ANDDISTRIBUTION MANAGERJ-253

Sponsored for NWCG publication by the NWCG Training Working Team

Comments regarding the content of this publication should be directed to:National Interagency Fire Center, National Fire Training Support Group, 3833S. Development Ave., Boise, Idaho 83705. Email:[email protected].

Additional copies of this publication may be ordered from National InteragencyFire Center, ATTN: Great Basin Cache Supply Office, 3833 South Develop-ment Avenue, Boise, Idaho 83705. Order NFES 1244.

Job AidOctober, 2003

NFES 1244

1

TABLE OF CONTENTS

INTRODUCTION ................................................... 4

I. GENERAL

Obtain and Assemble Materials Needed forKit .................................................................. 7

Documentation Forms .................................. 7

Miscellaneous Items ..................................... 8

II. MOBILIZATION

A. Information from Local Dispatch Upon InitialActivation....................................................... 8

B. Gather Information ...................................... 10

III. INCIDENT ACTIVITIES

A. Incident and Check-in ................................. 10

B. Briefing from Supply Unit Leader(SUPL) ... 11

C. Personnel to Operate Supply Area............. 13

D. Organize Supply Area ................................. 13

E. Procedures for Receiving Supplies andEquipment................................................... 17

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F. Procedures for Issuance and Tracking ofSupplies ...................................................... 17

G. Notification to Ordering Manager (ORDM)of Supplies Received ................................. 18

H. Maintain Inventory ....................................... 19

I. Supervise the Receiving and DistributionUnit .............................................................. 21

J. Brief Subordinate(s) and ReliefPersonnel ................................................... 31

K. Coordinate with Appropriate IncidentPersonnel ................................................... 32

L. Reports Required by the Supply UnitLeader ........................................................ 32

M. Evaluate Performance of Subordinates ..... 33

N. Excesss Resources and Supplies ............. 33

IV. DEMOBILIZATION

Demobilization and Check-out .................... 34

TABLE OF CONTENTS (continued)

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APPENDICES

Appendix A, Check-out Authority, Example ......... 37

Appendix B, ICS 213, General Message,Example ............................................................... 39

Appendix C, Mix Ratio Chart ................................ 41

Appendix D, ICS 214, Unit Log,Example ............................................................... 43

Appendix E, 24-Hour Clock ................................. 45

Appendix F, Glossary of Terms and Acronyms ... 47

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RECEIVING AND DISTRIBUTION MANAGER(RCDM)

JOB AID, J-253 INTRODUCTION

The Receiving and Distribution Manager has beenidentified as a position within the IncidentCommand System (ICS). The J-253 job aid, whichsupports this position, is part of the NationalWildfire Coordination Group's (NWCG), WildlandFire Suppression Curriculum. The subjects withinthe performance based curriculum may beadministered by either an instructor led formaltraining course or by the use of job aids. It is highlysuggested that the trainee have previous incidentexperience. Forklift certification may be requiredper agency policy.

Job aids are "how to" books that assist an individualin performing specific tasks associated with aposition. They may be used by an individual, in atrainee position, who has met all of theprerequisites, but has not completed the positiontask book for that position. They are also used afterthe individual has become qualified, as an aid orrefresher in doing the job.

Note: Additional logistics information can beobtained from the National Logistics website atwww.fs.fed.us/logistics.

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The performance based qualification systemstipulates that an individual must complete aPosition Task Book prior to becoming qualified forthat position. Refer to the "Wildland andPrescribed Fire Qualification System Guide, PMS310-1" for the established standards for thisposition. It is recommended that this job aid beissued when the position task book is initiated.

This job aid has been developed by an interagencydevelopment group with guidance from the NationalInteragency Fire Center, Fire Training underauthority of the NWCG, with coordination andassistance of personnel from the followingagencies:

UNITED STATES DEPARTMENT OF THEINTERIOR

Bureau of Land ManagementTrenna Butler

Ed RyanMarianne Schappek

UNITED STATES DEPARTMENT OFAGRICULTUREForest Service

Lynn Burton

DEPARTMENT OF NATURAL RESOURCESState of Wisconsin, Division of Forestry

Ken Terrill

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NATIONAL INTERAGENCY FIRE CENTERFire Training, NWCG Development Unit

Karin NicholsJan Hendrick

We appreciate the efforts of those peopleassociated with the development and review of thispackage.

Sponsored for NWCG publication by the NWCGTraining Working Team, October, 2003.

Comments regarding the content of this publicationshould be directed to: National Interagency FireCenter, Fire Training, 3833 South DevelopmentAvenue, Boise, Idaho 83705.Email: [email protected]

Additional copies of this publication may beordered from: National Interagency Fire Center,ATTN: Great Basin Cache Supply Office, 3833 S.Development Avenue, Boise, Idaho 83705. OrderNFES #1244.

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I. GENERAL

Obtain and Assemble Materials Needed forKit.

Kit will be assembled and prepared prior toreceiving an assignment. Kit will containcritical items needed for functioning duringthe first 48 hours. Kit will be easilytransportable and within agency weightlimitation. Web gear or briefcase (not both)should not exceed 20 pounds.

! Proof of Incident qualifications (Red Card)! Position Task book, NFES 2354! Fireline Handbook, PMS 410-1, NFES

0065! National Fire Equipment System Catalog,

NFES 0362

Documentation Forms:

! ICS 213, General Message, NFES 1336! ICS 214, Unit Log, NFES 1337! ICS 219, Resource Status Card (T-Card),

NFES 1342 and holder (optional)! ICS 226, Individual Performance Rating,

NFES 2074! SF-261, Crew Time Report, NFES 0891

and/or OF-288 Emergency FirefighterTime Report, NFES 0866

! OF-316 Interagency Incident Waybill, NFES 1472

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! Agency specific forms

Miscellaneous Items (optional):

! Assorted pens, pencils, felt tip markers,highlighters, thumb tacks, string tags, padsof paper, clipboard, masking/strappingtape, duct tape, envelopes, surveyorflagging, file system supplies, hole punch,scissors, box cutter, etc.

! Calculator! Flashlight (extra batteries)! Alarm clock! Camera! Calendar! Tape measure! Insect repellent! Local area maps! Road atlas! Self locking metal seal, NFES 1938

II. MOBILIZATION

A. Obtain Complete Information From LocalDispatch Upon Initial Activation.

1. Obtain a copy of the order form whichcontains:

• Incident/Project name• Incident/Project order number

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• Office reference number (costcode)

• Descriptive location/responsearea

• Legal location (township, range,section)

• Incident frequencies (if available)• Incident base/phone number

(contact)• Request number• Reporting date/time and location,

e.g., Incident Command Post(ICP)

• Transportation arrangements androutes

• Special instructions

Retain a copy of this order form for yourpersonal fire experience record.

2. The individual will have:

• Frameless soft pack containingpersonal gear, not to exceed 45lb.

• RCDM kit, not to exceed 20 lb.• Proper Personal Protective

Equipment (PPE) for the job.

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B. Gather Information

Gather all available information necessary toaccurately assess incident; make appropriatedecisions about immediate needs andactions including:

• Type of incident- Planned operations, e.g., multiple

remote camps, burnoutoperations, water handlingoperations.

• Current situation status• Expected duration of incident• Terrain• Weather (current and expected)

III. INCIDENT ACTIVITIES

A. Arrive at Incident and Check In

• Locate supervisor (supply unit leader;SUPL.)

• Report to status check-in recorder andcomplete ICS 211, Check-in List.

• Report to the finance/administrationsection for time keeping procedures.

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B. Obtain Initial Briefing from the SUPL.

You are responsible for asking adequatequestions that will allow satisfactorycompletion of all job aspects. There are nostupid questions. Briefing should include asa minimum:

• Sleeping and eating arrangements.• Location of your work area(s).

- Cache/distribution area- Fueling and fuel storage area- Hazardous material area- Tool and equipment areas- Delivery areas

• Copies of supplies and resources thathave been ordered and received.

• Personnel ordered for your function,work schedule, policy and operatingprocedures, and chain of command inyour unit.

• Projections for additional personnel andequipment, approximate time andnumbers and expected duration ofincident.

• List of personnel authorized to checkout supplies and materials.

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• Obtain a current listing of thecontractors and a summary of contractspecifications on filling supply requestsfrom the finance section chief orprocurement unit leader.Request daily updates from thelogistics section chief of newcontractors.

• Type of communications available:- Command net and channel- Logistics net and channel- Phones and numbers

Cell/Hardline- Other

• People you will interface with on theincident:- Unit leaders and staff

• Established/needed securityprocedures.

• Recycling requirements and availabilityof recycle units.

• Local cache availability• Return procedures for surplus

resources.• Established briefing procedures within

the supply unit.• Request a current copy of the Incident

Action Plan (IAP) and incident map.

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Ordering Manager

Receiving and

Distribution Recorders

Supply Unit Leader

Recorders Helpers Tool and Equipment Specialist

Tool Attendants

C. Order Required Personnel to Support theReceiving and Distribution Area.

• Camp crew/helpers• Tool and equipment specialists• Cache demobilization specialist• Certified forklift operator (OSHA

requirement)

D. Organize Physical Layout of a Secure andSafe Receiving and Distribution Area.

• Ensure sufficient space for receiving,storage and issuance of equipment andsupplies for projected incident size.This area needs to be large and flat toaccommodate forklift operations. Whenpossible store items on pallets for easyaccess and transporting. Remember:OSHA certification is required for allforklift operators.

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• Provide for protection fromenvironmental hazards.

• Due to noise, lighting, dust, etc., ensurethat the area does not conflict with sleepareas, mess areas, etc.

• Provide for the safety of incidentpersonnel and security of the unit withbarricades, lighting, signing and securitypersonnel.

• Develop security procedures andmaintain contact with SUPLand security manager (SECM)concerning all present and anticipatedsecurity problems.

• Ensure adequate area for hazardousmaterials. Know location of MaterialSafety Data Sheets (MSDS) and theHazardous Material Spill Plan.

• Ensure adequate ingress/egress fordelivery vehicles.

• Separate tool area from supply storage.• Ensure the supply area is safe from

hazards. At a minimum check for thefollowing:- Flag all trip hazards and hanging

ropes.- Place electrical cords in a safe

area away from foot traffic areasand ensure water tightconnections.

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- Ensure boxes are stable whenstacking (heavy boxes on thebottom)

- Ensure personal protectiveequipment (PPE) has beenissued to and is utilized by all unitpersonnel.

PPE must be utilized to protect personnelfrom blood born pathogens, biologicalhazards, puncture wounds, eye injuries andother identified hazards. Contact the medicalunit leader for assistance in this area.

- Place fire extinguisherstrategically in fuel storage,hazardous materials, tool storage,and cache areas.

The following page depicts a sample layoutof a supply area. No two layouts are ever thesame, but all need to include the basicelements shown.

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Security Fence

Sample Receiving and Distribution Area Layout

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E. Establish Procedures for Receiving Suppliesand Equipment.

• Designate and sign areas for loadingand off-loading of supplies.

• Supplies and equipment are to bestored within the secure supply area.

• Prepare procedures for receiving filledorders

• Check off on waybill/receipt item(s)received.

• Prepare procedures for supply/equipment storage, rehabilitation, and/orreturn to cache.

• Utilize integrated electronic resourcetracking system if available.

F. Establish Procedures for Issuance andTracking of Supplies and Equipment.

• Instruct subordinates on maintaining thelist of personnel authorized to check outsupplies and materials.

See example of Check-Out Authoritychecklist, Appendix A.

• Set up and maintain a file system forreceiving and distribution of suppliesand equipment.

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Whether the system is a series of boxes, apiece of canvas with pockets, or a filingcabinet does not matter as long as it isfunctional and works as a status keepingsystem.

• Maintain a separate file for contractors.Some contractors, e.g., nationalcontractors, are to provide their ownsupplies. Establish an accountabilitysystem for checking out supplies thatallows for billing of non-returned items.

• Ensure issue receipts to contractors arerouted to finance/administration section.

• Ensure that the issue table isadequately identified and provide clearingress/egress for personnel.

• Ensure that special orders for materialsand supplies are delivered or issued tothe requester in a timely manner. Theseorders need to be verified for accuracy.

• Ensure that receipts for accountspayable get to the buying unit orfinance/administration section.

G. Notify ORDM of Supplies and EquipmentReceived.

Proper notification should include:

• Receipts of supply and equipment(record date and time.)

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• Turning all delivery documents/waybillsover to the ordering manager.

• Noting discrepancies between what islisted on the delivery document andwhat was actually received.

• Critical cancellations• Inform the SUPL of supplies

and equipment received.

H. Maintain Inventory of Supplies andEquipment.

• Through an established filing system,maintain inventories of all supplies andequipment on the incident.

• Display, at all times, the status andlocation of accountable property byusing T-cards or other visible means.Items checked out to crew or individualsshould be accounted for in the filesystem.

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• Update written inventory of supplies andequipment in the cache as requested bythe SUPL. The Outstanding/SurplusItem report, from the cache, will helpidentify those property items stillassigned to the incident.

• Order materials to maintain specifiedcache stock levels.

• Receive written request for suppliesand resources directly from incidentpersonnel or through the incidentcommunication system.

• Document requests on a ICS 213,General Message, legibly, andcontaining the following information:- Request date/time and

date/time needed- Catalog number (if

available)- Description of item(s)- Number desired, units of

issue- Any special billing

requirements- Whom to notify when the

item is delivered.- Delivery point(s)- Name of requesting party

and agency- Authorized approval

See Appendix B, ICS 213, General Messageexample.

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• Plan to maintain at least one operationalperiod additional inventory in stock at alltimes. If orders are placed during theafternoon and are filled the afternoon ofthe following day, plan adequatesupplies for two operational periods.

• All fuel should be labeled, e.g., dateand fuel only or mix ratio.

See Appendix C, Mix Ratio Chart.

I. Supervise and Manage the Receiving andDistribution Function.

• Provide for proper shipping, storageand handling of hazardous materialsassigned to the supply cache.

• Comply with and enforce known andidentified health and safety regulations.

• Ensure that materials are on hand forunexpected problems, e.g., weather, noair support, food shortage, equipmentshortage.

• Excess supplies that are not needed inthe next week should be returned to thecache. Complete return waybilldocuments and remove associated T-cards.

• Ensure adequate staffing levels forpeak times (operational periodchange and demobilization).

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• Identify and support individual strengthsof the receiving and distribution crew bydelegating, e.g., issuing of supplies,restocking of supplies, filling lineorders, fuel depot, hose rolling.

• Supervise tool and equipment function,to provide safety and security for thetool and equipment area.

• On major incidents this function mayinclude:- Changing the layout of the tool

and equipment work area.- Moving the tool and equipment

work area away from the receivingand distribution function to anearby building or warehouse toprovide better lighting, power, andprotection from the elements.

- Locating the work area away fromfoot traffic for safety reasons.

- Locating issuing and receivingpoints separate from the toolsharpening or equipment handlingsection, and providing readyaccess to a parking area for easyloading and unloading.

- Clearing combustible growth andmaterials from tool sharpeningsites.

- Providing an ABC Class fireextinguisher.

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- Establishing a security barrieraround your work area to preventtheft.

- Ensuring tool grinding and othernoisy activities are kept away fromthe check-out point and sleepingarea.

- Ensuring that personnel havebeen issued and use theadditional personal protectiveequipment dealing with thisfunction, e.g., aprons, face shield,goggles, gloves.

Tool and Equipment Specialists (TESP)

The job of the tool and equipment specialistis to maintain a supply of tools andequipment, store the tools and equipment thatare used on the incident and reconditionthese items as necessary. The tool andequipment specialist needs to be able tomakea quick evaluation of these returnedtools to determine which can and can not bereconditioned. Do not waste time on tools andequipment that should be sent back to the firecache for repair or disposal.

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Laying Out the Tool and Equipment WorkArea.

The location of the tool and equipment workarea already may have been decided whenyou are assigned to the incident. Otherwiseyour job upon arrival will be to determine andlay out your work area in cooperation withother functions of the logistics section.

Safety is of primary importance. Personnelwho are working with power tools needsufficient lighting to eliminate potentialaccidents. Commercial power, if available, ispreferable. Otherwise portable generatorsare needed to operate maintenance tools andprovide adequate lighting.

Establish a security barrier around your workarea to prevent theft. Stack sleeping bagcartons or other large storage containersaround the perimeter, with the smaller, moresensitive tools and equipment placed inside.Fences, tape and rope may also be used.

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Maintaining Tools and Equipment

Hand tools and equipment must bemaintained and any unserviceable tools mustbe repaired or returned to the cache.Inspection of tools by the tool and equipmentspecialist is of utmost importance inproviding worker safety and accomplishingthe objectives of the incident. You mustcarefully look at the following indicators wheninspecting for serviceability:

Cutting (Pulaskis, Axes, and Brush Hooks)

Handles:• looseness• wedges• cracks• splinters• smoothness

Heads:• cracks• wear• sharpness

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Scraping (Shovels, McLeods, Cal BarronTool, Hazel-Hoe)

Handles:• looseness• wedges• cracks• splinters• smoothness

Heads:• cracks• wear• sharpness• rivets

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SHOVELEach edge of the shovel is sharpened fromthe point to approximately 1 1/2 inches fromthe top of the blade, the bevel being on theinner face of the blade.

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MCLEODGrind the hoe so there is a good cutting edgeon the inside face. Bevel is on the outside ofthe blade, away from the handle.

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PULASKIAx bit to be ground with an even taper backfrom the cutting edge at least 2 1/2 inches.Hoe side ground to a good cutting edge, thebevel to be approximately 3/8 inch deep onthe inside of the blade; that is, on the sidefacing the handle.

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Tools not meeting standards during theincident will be separated from other tools.They will be clearly marked unserviceable sothey will not be inadvertently reissued.Serviceable tools will be reconditioned foreach operational period. You may need tohelp your tool attendants assemble the toolsfor issuance.

All tool sharpening, servicing and repair mustbe done to insure that appropriate safetymeasures are taken while tools are beingreconditioned. This includes the followingpractices:

• Power grinder- Place power cords in safe

location.- Ground power tools.- Wear goggles and other face

protection.- Wear hearing protection.- Wear gloves.- Wear special aprons.

• Use proper tool jigs.• Hand sharpening

- Wear gloves.- Clamp tools firmly.- Use file handles and guards.

• All tools ready for issue should havesheaths/guards attached (taping sharpedges is adequate).

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Other types of tools used in wildland firefighting and other types of incidents, e.g.,hazardous materials spills, earthquakes, andfloods, can place different demands on thetool and equipment specialist. The tool andequipment specialist may have to havetraining to deal with the specialized tools andequipment required for abating thoseincidents.

These specialized equipment operations canfall under the tool and equipment specialist’sresponsibility and they should be prepared todeal with those needs based on their localrequirements.

J. Brief Subordinate(s) and Relief Personnel.

• Initial staff briefing• Daily briefing(s)

- New personnel- Special problems, e.g., injuries.- Changes of policy and operating

procedures.- Upcoming operational needs,

e.g., burnout, base/camps.- Outstanding orders- Canceled orders- Schedule changes- Safety concerns, e.g., work/rest

compliance, nutrition, workenvironment.

- Current situation and outlook

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K. Interact and Coordinate with AppropriateIncident Personnel.

• Establish and maintain positiveinterpersonal and interagency workingrelationships.

• Establish and maintain communicationwith other unit leaders and staff.

• Recognize conflict early and takeappropriate action, e.g., seek the adviceof the logistics section chief (LSC),SUPL, or human resource specialist(HRSP).

• Recognize cultural language difficultiesthat impact work output andexpectations.

• Integrate cultural resourceconsiderations into all activities.

L. Prepare and Submit Reports as Required bythe SUPL.

• Submit Crew Time Reports daily• Prepare ICS 214, Unit Log.

- Events that occur in the receiving/distribution unit.

- List of the RCDM’s staff.- Difficulties meeting time frames.- Policy guideline changes- Problems encountered and the

actions taken.

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• Submit documents in a timely manner tomeet deadlines and/or incidentrequirements.

See Appendix D, ICS 214, Unit Logexample.

M. Evaluate Performance of Subordinate(s) asRequired by Agency Policy.

Performance evaluations are done for all unitpersonnel/crews prior to their release fromthe incident. Performance evaluations arediscussed with the individual(s).

N. Identify and Release Excess Resources andSupplies.

• Return excess or used supplies to thecache whenever possible, utilizingbackhaul in delivery vehicles.- Prepare waybills or shipping

invoices (include NFES numberand correct unit of issue) for allsupplies returned.

- Utilize original packing boxeswhenever possible.

- Avoid direct contact with filamenttape on items to be shipped.

- All hose should be returnedrolled up.

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- Utilize cargo sealed tags on loadwhen waybills are completed.Place tag numbers on waybill.

• Advise supply unit leader of excessmaterial for return to vendor(retrograde).

IV. DEMOBILIZATION

Demobilization and Check-out.

Keep in mind that demobilization starts whenthe incident starts.

• Final demobilization process- A Cache Demobilization Specialist

(CDSP) and a 5 ton cache van isrecommended to assist/expeditethe return of supplies andequipment to the NationalInteragency Support Cache(NISC).

- Assure the return of all issuedsupplies and equipment beforesigning the ICS 221,Demobilization Checkout forincident personnel.

- Coordinate with ORDMon cancellations of unfilled ordersno longer needed.

- Identify excess assignedpersonnel for inclusion in thedemobilization plan.

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- Contact NISC (or receiving unit)regarding critical shortages todetermine if these shortages canbe accommodated through yourunit demobilization.

- Accountable property is generallyin short supply and should bereturned to NISC (or agency) assoon as the incident is over.Provide “property numbers” ofaccountable property on shippingand return documents (useseparate waybill for accountableproperty).

- Notify receiving agency and giveestimated time of arrival (ETA) ofitems that will be returned to theirdestination (assure that this isdone for every load returned).

- Ensure all fuel cans, containersand fuel tanks are emptied andpurged prior to shipping.

- Assure hazardous materials areproperly documented and areshipped in accordance withDepartment of TransportationRegulations (49 CFR part 172). Ifyou don’t know how this isaccomplished ask either theSUPL or NISC.

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- Load hazardous material last sothat it is easily inspected atDepartment of Transportationcheck stations.

- Turn all receiving and distributionrecords over to the SUPL.

- Return all work materials to theoriginating supplier.

- Return your area to its pre-incidentcondition.

• Demobilization of receiving anddistribution personnel- Submit all required information to

the SUPL.- Receive demobilization

instructions from SUPL.- Brief replacement RCDM.- Obtain ICS 221, Demobilization

Checkout from the planningsection.

- Check out with each sectionindicated on the ICS 221.

- Submit completed ICS 221 to thedocumentation unit in the planningsection.

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APPENDIX ACheck-out Authority, Example

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APPENDIX BICS 213, GENERAL MESSAGE

Smith, DIVS

Chamber Ordering ManagerDivision B SupervisorSmith

Order of supplies 8/20I need the following items for the day operational period, by 0600, 8/20

I will pickup order

1 ea. pump kit, NFES 06705 ea. reducers 1” x 3/4”, NFES 07335 ea. wye 3/4”, NFES 07395 ea. reducer 1 1/2” x 1”, NFES 00105 ea. nozzle 3/4” NFES 0136

10 LG Hose, garden, NFES 10165 LG Hose, 1”, NFES 09665 LG Hose, 1 1/2” , NFES 0114

1945

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APPENDIX CMix Ratio Chart

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ICS 214, Unit Log, ExampleAPPENDIX D

Biscuit 08/20 1800

Receiving and Distribution D. Smith, RCDM 0600-1800

J. Jones CAMP OR-PVTD. Paul CAMP OR-PVTS. Williams CAMP OR-PVTL. Burke EDRC OR-FRFS. Shultz TESP CA-MDF

0600 Shift brief with camp crew, tool specialist, and dispatch recorder. Thisbrief included a tail-gate safety session.

0736 Received shipment of items from the cache. Prepared and loaded excessitems for back haul to cache.

0800 Relocated tool sharpening area away from the check-out point.0910 Briefed crew about the burnout operation this evening. Prepared fuel mix

for this project.1100 Reviewed orders.1300 Received supply order from Division B. Processed order and delivered to

Drop Point 3.1400 Received update Red Flag warning; briefed R & D personnel of this event.1800 Shift brief with incoming RCDM for night shift.

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APPENDIX E24-HOUR CLOCK

12 Hour 24 Hour Pronounced

1 AM ————— 0100 ——— Zero-one hundred2 AM ————— 0200 ——— Zero-two hundred3 AM ————— 0300 ——— Zero-three hundred4 AM ————— 0400 ——— Zero-four hundred5 AM ————— 0500 ——— Zero-five hundred6 AM ————— 0600 ——— Zero-six hundred7 AM ————— 0700 ——— Zero-seven hundred8 AM ————— 0800 ——— Zero-eight hundred9 AM ————— 0900 ——— Zero-nine hundred10 AM ————— 1000 ——— ten hundred11 AM ————— 1100 ——— eleven hundred12 NOON ——— 1200 ——— twelve hundred1 PM ————— 1300 ——— thirteen hundred2 PM ————— 1400 ——— fourteen hundred3 PM ————— 1500 ——— fifteen hundred4 PM ————— 1600 ——— sixteen hundred5 PM ————— 1700 ——— seventeen hundred6 PM ————— 1800 ——— eighteen hundred7 PM ————— 1900 ——— nineteen hundred8 PM ————— 2000 ——— twenty hundred9 PM ————— 2100 ——— twenty-one hundred10 PM ————— 2200 ——— twenty-two hundred11 PM ————— 2300 ——— twenty-three hundred12 Midnight——— 2400 ——— twenty-four hundred

To get 24 hour time, notice that you add 12 to the PM time to get the first twonumbers of the hour, i.e., 8 PM is twenty hundred (8 + 12 = 20).

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GLOSSARY OF TERMS AND ACRONYMS

For additional fireline terms, refer to Wildland FireTerminology, PMS 205, NFES 1832

Accountable Items with a purchase price ofProperty $5,000.00 or more or items that

the agency considers sensitive(cameras, chainsaws, items withproperty numbers).

A/C Aircraft, fixed or rotor wing.

AD Administratively Determined (ratesand pay plan for emergencyworkers.)

AGL Above Ground Level, altitudeexpressed in feet above theground.

AIDS Aerial Ignition Devices - usuallyrefers to a ping pong ball machineor a helitorch.

Air Contact Particular aviation resource tocontact when reporting to a fire.

Air Show Multiple aircraft over a fire, usuallyincluding air tankers.

APPENDIX F

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Air Tactical ICS position within the operationssection. Air Tactical GroupSupervisor (ATGS), synonymouswith air attack.

Air A weather data collection andTransportable forecasting facility consisting ofModular Unit seven modules, weighing a total(ATMU) of 355 pounds and occupying

34.2 cubic feet of space whentransported. Requires asupplemental order of helium,procured locally.

Alumigel® Jelly like substance produced bymixing gasoline and Alumigel®powder. It is then applied with anignition device such as a helitorchto ignite fires.

ALS Advanced Life Support

ATA Actual Time of Arrival

Air Tanker Fixed wing aircraft capable ofdelivering fire retardant (liquid andfoam).

ATD Actual Time of Departure

APPENDIX F (continued)

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Av Gas Fuel for aircraft with internalcombustion engines(reciprocating engines).

Azimuth The horizontal distance in angulardegrees in a clockwise directionfrom the north point.

Back Haul Excess supplies, equipment ortrash returned from a location onan incident.

Base The location at which primarylogistical functions for an incidentare coordinated and administered.There is only one base perincident, e.g., incident commandpost (ICP).

Bearing Position of an object withreference to a point on acompass.

Backpack A collapsible backpack made ofPump neoprene or high strength nylon

fabric that carries approximatelyfive gallons of water fittedwith a hand pump. (bladder bag)

BDU Battle Dress Uniform; Fireresistant pants


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Black Water/ Vehicle capable of pumping andSewage Truck hauling raw sewage (black water)

to certified sewage treatmentfacility.

Booster Pump An intermediary pump forsupplying additional lift in pumpingwater uphill past the capacity ofthe first pump.

Casual(EFF) An employee who is picked uptemporarily for a fire emergency,see AD. Also referredto as Emergency Fire Fighter(EFF)

Chief of Party Person in charge of passengerswhile traveling.

Clamshell Reusable battery holder for King®radios. Holds 9 AA batteries.Listed as Holder,Battery, King,NFES 1034.

Compressed A generic term used to describeAir foam systems consisting of an airFoam System compressor (air source), water(CAFS) pump and foam solution.

Commo Communications


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Consumable Items that are expected to beProperty consumed on the incident

(batteries, MREs, canteens).

Coordination Regional/Zone/State level centerCenter for mobilization of resources to

incidents, etc. (dispatch)

Coupling, hose A fitting on the end of a hose thatconnects the ends of adjacenthoses or other components ofhose, e.g., male, female, quickconnect, pin lug.

Coyote Tactics A progressive line constructiontechnique involving self-sufficientcrews which build fire line until theend of the operational period,remain at or near that point while inan unavailable status and beginbuilding fireline at that point at thestart of the next operationalperiod.

CSJRL Cotton-Synthetic Jacketed,Rubber Lined hose.

Cubie Cubitainer: a five gallon containerused for transporting drinkingwater.


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Demob Demobilization, process ofremoving resources, usually offincidents.

DHS Department of Homeland Security

Dispatch Dispatch center; a facility fromwhich resources are assigned toan incident.

Division Incident division, usuallydesignated by a letter, e.g.,Division A.

DJRL Double Jacketed Rubber Linedhose.

Dozer A tracked vehicle with a frontmounted blade used for buildingfireline; bulldozer.

Dozer tender Bulldozer service unit

Drum Lifter A device used to transport a 55gallon drum via a sling on ahelicopter.

Durable Non-accountable items, withProperty useful life expectancy longer than

one incident.


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Engine A truck mounted with a pump andtank (water), used in firesuppression.

EMS Emergency Medical Service

EMT Emergency Medical Technician

ETA Estimated Time of Arrival

ETD Estimated Time of Departure

ETE Estimated Time En Route.

Expanded The organization in dispatch that isDispatch activated when the complexity of

logistics coordination approachesa level the initial attack dispatchorganization can no longersupport.

FAA Federal Aviation Administration

FBO Fixed Base Operator; usually thelocal airport.


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Fill or Kill Policy designed to indicate abilityto fill an order or if it can not befilled within a reasonable amountof time (1 hour is standard), then“kill” it. Determine whetherto reorder at a later time or cancelthe order. This policy isreferenced in the NationalInteragency Mobilization Guide.

Fire Cache A supply of fire tools andequipment assembled in plannedquantities or standard units at astrategic point for exclusive use infire suppression.

Fixed Wing Aircraft with stationary wings; anairplane.

FLE Fire Line Explosives, used forrapid construction of fire line witha small number of speciallytrained personnel.

FMO Fire Management Officer


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Foam An extinguishing agent, chemicallyand/or mechanically produced,that blankets and adheres to thefuels to reduce combustion.When foam products are mixed at1% or less, the foam will remaineffective at preventing ignition for12 hours. Works with currentclass A foam delivery systems.

Fol-da-tank® A portable, collapsible water tankwith a tubular frame; varies incapacity from 500-1500 gallons.

FTS Federal Telephone System

Gated Wye A gated valve used in hose lays toallow connection of other hoseswithin the trunk line, e.g., 1” lateralhose with nozzle.

GHT Garden Hose Thread, 3/4 inchhose fittings

Gorman Rupp Small, portable water pump.

Gray Water Used water from the kitchen and(Grey) shower units.

Greenwich The time at “0” longitude,Mean Greenwich, England (Zulu time).Time


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Hazardous Substances that are identified,Material classified and regulated in the

Code of Federal Regulations,Title 49 and Hazardous MaterialsRegulation 175. A hazardousmaterial is a substance or materialwhich has been determined by theDepartment of Transportation tobe capable of posing anunreasonable risk to health, safetyand property when transported incommerce and which has been sodesignated.

Head (water Pressure due to elevation ofpressure) water. Equals 0.433 pounds per

square inch per foot of elevation.

Helibucket Specially designed bucket carriedby a helicopter like a sling loadand used for aerial delivery ofwater or fire retardants.

Helitorch An aerial ignition device slungbeneath a helicopter to disperseignited lumps of jelled gasoline(Alumigel®).

Hot Food/ Nonreusable cans that are used toDrink Cans ship hot or cold drinks and food to

remote locations.


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Hot Shots, IHC Specially trained seasonal handcrew (type 1).

Hoverfill Tank Large, portable tank from whichhelitankers can hoverfill.

IA Initial Attack, first effort tosuppress a fire

IC Incident Commander

Impeller Rotating part of a centrifugalpump which imparts energy to theliquid to be moved. For shearingpurposes, the impeller is on arotating shaft within the body ofliquid.

IMSR Incident Management SituationReport (Sit Report). Daily reportgiving the current fire situation inthe United States.

Incident An event (fire, flood, earthquake,other disasters)


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Incident An organization used to manageCommand an emergency incident or a non-System (ICS) emergency event. It can be used

equally well for both small andlarge situations. The system hasconsiderable internal flexibility. Itcan grow or shrink to meetdiffering needs. This makes it avery cost-effective and efficientmanagement system. Thesystem can be applied to a widevariety of emergency andnon-emergency situations.

Incident Action Contains objectives reflecting thePlan (IAP) overall incident strategy and

specific control actions for thenext operational period. Theplan may be oral or written.

Incident All supervisory positionsOverhead described in the incident

command system.

Increaser Increasing coupling used on hose,pump or nozzles to permitconnection of a larger size ofhose.


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Inductor A control mechanism that allows aregulated quantity of foamconcentrate to be introduced intothe main hose line.

Infrared A heat detection system used forfire detection, mapping and heatsource identification.

Inside The internal diameter of a tube,Diameter conductor or coupling as

distinguished from the outsidediameter. Fire hose sizes areclassified by a nominal internaldiameter.

IR Scan Infrared survey of a fire

Iron Pipe Standard system of thread forStandard connecting various types of rigidThread piping. These threads are much

finer and more difficult to connectin the field than National Standardthreads.

Kamlock Type of fitting that provides quickconnecting/disconnecting hose.


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Lead Line Line or set of lines made of rope,webbing or cable and used inhelicopter external loadoperations. Placed between aswivel or the cargo hook and theload.

Lead Plane Aircraft with pilot used to maketrial runs over the target area tocheck wind, smoke conditions,topography and lead air tankersto the target.

Lined Fire Fire hose with a smooth innerHose coating of rubber or plastic to

reduce friction loss.

Liquid Liquid phosphate fertilizers usedConcentrate as fire retardants, usually diluted

three to five times prior toapplication.

Live Line Hose line or reel on a fire engine,or Reel carried connected to the pump,

ready for use without makingconnection to pump or attachingnozzle.


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Load An agency form used to calculateCalculation helicopter load weight.Form

Local Agency An agency having jurisdictionalresponsibility for all or part of anincident.

Longline A line or set of lines, usually in 50feet increments, used in externalload operations that allow thehelicopter to place loads in areaswhich the helicopter can notland.

MAC Multi-Agency Coordinating Group

MAFFS Modular Airborne Fire FightingSystem, the military’s air tankerprogram (used when more tankersare needed than there areavailable on contract).

Mark III Small, portable water pump

Mark 26 Portable water pump (smaller thana Mark III)

Medevac Emergency medical evacuation


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Misery Whip Crosscut saw

MIST Minimum impact suppressiontactics

Mix Ratio The ratio of liquid foamconcentrate to water, usuallyexpressed as a percent.

Monitor Turret type nozzle usuallymounted on an engine.

Mob Guides Reference used to facilitate themobilization of resources.Includes policies, procedures,and where to find the resources.

Mopup Extinquish or remove burningmaterial near control lines after anarea has burned to secure the fireor to reduce residual smoke.

MRE Meals Ready to Eat, light weight,packaged food used on fires

Multicom A VHF/AM aircraft radio frequency(122.9 MHz) assigned by the FAAfor use in air-to-aircommunications.

Mud Fire retardant


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NH National Fire Hose, couplingthreads used for fire hose 1½"and larger.

NFES Catalog Referred to as the National FireEquipment System Catalog. Thiscatalog is used to orderequipment and supplies from firecaches.

NICC National Interagency CoordinationCenter at Boise, ID.

NIFC National Interagency Fire Centerat Boise, ID

Nomex® A fire resistant synthetic materialused in the manufacturing of flightsuits, pants and shirts forfirefighters.

Nozzle A foam generating device thatAspirated mixes air at atmospheric pressureFoam System with foam solution in a nozzle

chamber.

Nozzle, Twin-tip combination nozzle for 1”Forester hose. Combination fog/straight

stream nozzle tip; low volume.


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Nozzle, KK Combination barrel nozzle. Highervolume than the Forester nozzle.

NPSH National Pipe Straight Hosecoupling threads (straight pipethreads for hose couplings andnipple).

NPT National Pipe Threads/AmericanStandard Taper pipe threads

NTE Not to exceed; a personnel termused for positions that have alimited duration due to funding orproject length.

Payload Weight of passengers and/orcargo being carried by an aircraft.

PAX Passengers

PC Paracargo, cargo delivered bymeans of fixed wing aircraft andparachutes specialty packed andrigged, usually by smokejumperparacargo specialists.

PG Personal gear bag

Phoschek® Long term red colored fireretardant


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PIC Pilot in Command

Piston Pump Positive displacement pump with2, 4, and 6 reciprocating pistonsto force water from the pumpchamber in conjunction withappropriate action of inlet anddischarge valves.

Probeye® Infrared scanning device thatpicks up hotspots on fires.

Proportioner A device that adds apredetermined amount of foamconcentrate to water to form afoam solution.

PSD Plastic Sphere Dispenser - refersto a machine installed in ahelicopter that dispenses plasticspheres (ping pong balls) filledwith potassium permanganate.The machine injects a smallamount of ethylene glycol intoeach sphere and then dispensesthem out of the helicopter. Theexothermal reaction of the twochemicals creates enough heat toignite the plastic sphere, in 25 to30 seconds, which in turn ignitesthe fuel bed. Aerial SphereDispenser Kit, NFES 3410


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PTO Power Take-Off, a supplementarymechanism enabling the enginepower to be used to operate non-automotive apparatus (such as apump).

Pumpkin Collapsible, soft-sided,freestanding portable water tank.

Ramp Parking area for aircraft adjacentto a runway.

Red Card Fire qualification card issued topersonnel showing theirqualifications to fill specificfire positions.

Reel A frame on which hose is wound(3/4 to 1 inch hose) supplied by awater tank on the apparatus.

Resource Any person, aircraft, supply orequipment available forassignment to an incident.Described by kind and type, e.g.,T2 Crew, ICT1, T6 Engine.


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Resource Form used by dispatchers,Order service personnel and logistics

coordinators to document therequest, ordering or releaseof resources and the tracking ofthose resources on an incident.

Respirator A simple filter mask for individualprotection against smoke andfumes for use on wildland fires.

Retardant A chemical having a retardingaction on fire, usually applied withan air tanker.

Retrograde Reversal of an order; shippingsupply items from the incidentback to the cache or to anotherincident.

Requisition A form/procedure for purchasingsupplies.

RH Relative Humidity, a measure ofmoisture in the air.

Rocker Lug Hose coupling in which the lugsCoupling used for tightening or loosening

are semicircular in shape anddesigned to pass overobstructions.


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Rotor Wash The air turbulence caused by themovement of the rotor blades of ahelicopter.

Rotorwing Aircraft with a rotor system thatrotates about an axis to provide liftand/or thrust for a helicopter.

RX Prescribed fire

SIPT Straight Iron Pipe Thread

Slurry Fire retardant

SMJ or SJ Smokejumper; fire suppressionpersonnel who parachute to firesvia fixed wing aircraft.

SOP Standard Operating Procedures

Spotter Smokejumper supervisor incharge of a jumper load; performsnavigation, communication andparacargo duties.

Stocking Minimum levels of supplies keptLevels on hand at a fire cache.


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Strainer A wire or metal guard used tokeep debris from clogging pipe orother openings made for pumpingwater. Placed on suction hoseit will protect pumps from foreignmaterials.

Surfactant A surface active agent. Aformulation which, when added towater in proper amounts, willreduce the surface tension andincrease penetration capabilitiesof the water, e.g., wet water, classA foam, soap.

Swamper Assistant to an equipmentoperator

T&A Time and Attendance

Tail Number FAA number used to identifyaircraft, located on the tail of theship. American aircraft tailnumbers begin with the letter N,e.g., N543TY, N67344.

Tanker Air tanker


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TFR Temporary Flight Restriction. Thisairspace restriction is obtainedthrough the FAA. It is an area ofairspace over an incident that isdefined both laterally andvertically, which has beentemporarily or partially closed tononessential aircraft for a specificperiod of time.

Thread The specific dimensions of screwthread employed to couple firehose and equipment. AmericanNational Standard Hose Threadhas been adopted for firehose couplings.

Torch, Drip A hand-held device for ignitingfires by dripping flaming liquid fuelon the materials to be burned.Fuel used is generally a mixture ofdiesel and gasoline.

Trash Pump Medium sized pump used formoving large amounts of liquids,e.g., grey water, retardant. Thesepumps are ordered as volumepumps.

UTF Unable to fill; pertaining toresource orders.


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Water Buffalo Liquid storage unit

Water Tender Ground vehicle capable oftransporting specified quantitiesof water, e.g., Type 1 watertender; 5000 gallon capacity, 300gallon per minute pumpingcapability.

WFSA Wildland Fire Situation Analysis.An analysis tool used todetermine the mostappropriate management strategyfor a wildfire that has escapedinitial attack.

WX Weather

Xedar® Type of heat seeking videodisplay unit that identifies hotspots during mopup.

100 hour Mandatory maintenance done toaircraft every 100 hours (there isalso a 50 hour, 1000 hour, etc.)


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NOTES

receiving and distribution manager j-253fire center, attn: great basin cache supply office, 3833...

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