Reading SymphonyReading SymphonyYouth OrchestraYouth Orchestra

ITALY 2007ITALY 2007

Agenda: May 19, 2007Agenda: May 19, 2007 PaymentsPayments Outstanding paperwork Outstanding paperwork Itinerary updatesItinerary updates Flight changesFlight changes Ground transportation detailsGround transportation details Pre departure Rehearsals Pre departure Rehearsals HousingHousing Bus list for touring groupsBus list for touring groups ShirtsShirts InstrumentsInstruments Travel tipsTravel tips Contact informationContact information

Invoices & PaymentsInvoices & Payments

Armin SurtiArmin Surti David SetleyDavid Setley

Short history of pricing Short history of pricing Transfer feesTransfer fees Value of US Dollar vs. Euro and its impactValue of US Dollar vs. Euro and its impact

Exchange rateExchange rateJuly, 2006 – Initial Plans were being formed

US to Euro Exchange Rate 1.2482

Fall 2006 – RSYO Season Begins

US to Euro Exchange Rate 1.2515

January 2007

US to Euro Exchange Rate 1.2921February 2007

US to Euro Exchange Rate 1.3211March 2007

US to Euro Exchange Rate 1.3293

April 2007 : Final Payment to UK Due US to Euro Exchange Rate 1.3695

May 2007 US to Euro Exchange Rate 1.3574

What it Means to UsWhat it Means to Us

Base Rate (students) 1185 EurosBase Rate (students) 1185 Euros In July 2006 = $1479.00In July 2006 = $1479.00 In April 2007 = $1623.00In April 2007 = $1623.00 Difference = $ 144.00Difference = $ 144.00

Initial Airfare QuoteInitial Airfare Quote July 2006 = $1100.00July 2006 = $1100.00 Final Airfare = $1225.00Final Airfare = $1225.00 Difference = $125.00Difference = $125.00

Outstanding paperwork & Outstanding paperwork & infoinfo

Passports (keep a copy in your Passports (keep a copy in your luggage)luggage)

Medical formsMedical forms Dietary requirementsDietary requirements

Diabetic or Serious food allergiesDiabetic or Serious food allergies VegetarianVegetarian

Itinerary UpdatesItinerary Updates

Already postedAlready posted Quick reviewQuick review

Flight ChangesFlight Changes

Outbound (Departures)Outbound (Departures) Flight Group B, C, and D Flight Group B, C, and D

BA #116 – 8:01 PMBA #116 – 8:01 PM

Flight Group EFlight Group E BA#114 – 8:30 PMBA#114 – 8:30 PM

Flight Group AFlight Group A BA#182 – 10:30 PMBA#182 – 10:30 PM

Flight ChangesFlight Changes

Inbound (Arrivals)Inbound (Arrivals) Flight Group B and D Flight Group B and D

BA #177 – 4:10 PMBA #177 – 4:10 PM

Flight Group C and EFlight Group C and E BA#115 – 6:45 PMBA#115 – 6:45 PM

Flight Group AFlight Group A BA#179 – 8:45 PMBA#179 – 8:45 PM

Ground TransportationGround Transportation

Berkshire MallBerkshire Mall Sears Automotive lotSears Automotive lot Bieber Bus Co.Bieber Bus Co. Departure Departure

Flights Groups B, C, D, and EFlights Groups B, C, D, and E 2:00 PM. Friday, June 22, 20072:00 PM. Friday, June 22, 2007

Flight Group AFlight Group A 4:30 PM. Friday, June 22, 20074:30 PM. Friday, June 22, 2007

Ground TransportationGround Transportation

Berkshire MallBerkshire Mall Sears Automotive lotSears Automotive lot Bieber Bus Co.Bieber Bus Co. ReturnReturn

Flights Groups B, C, D, and EFlights Groups B, C, D, and E 10 PM. Tuesday, July 3, 200710 PM. Tuesday, July 3, 2007

Flight Group AFlight Group A 12 Midnight. Tuesday, July 3, 200712 Midnight. Tuesday, July 3, 2007

Pre-Departure RehearsalsPre-Departure Rehearsals

Twin Valley High SchoolTwin Valley High School Saturday, June 9Saturday, June 9 9:00 am- 12:00 noon9:00 am- 12:00 noon Tuesday, June 19 Tuesday, June 19 9:00am-12:00 noon 9:00am-12:00 noon

LUNCH LUNCH 1:00pm-4:00pm1:00pm-4:00pm Wednesday, June 20Wednesday, June 20 9:00am-12:00 noon9:00am-12:00 noon

LUNCHLUNCH 1:00pm-4:00pm1:00pm-4:00pm Thursday, June 21Thursday, June 21 9:00am-12:00noon 9:00am-12:00noon

POSSIBLE PRE TRIP CONCERT POSSIBLE PRE TRIP CONCERT

Housing ListsHousing Lists

Touring bus listsTouring bus lists

ShirtsShirts Samples available today for sizingSamples available today for sizing

Need your size today!Need your size today! Traditional PolosTraditional Polos

Burgundy- will be embroidered with RSYO Italy Tour Burgundy- will be embroidered with RSYO Italy Tour 2007 and Italian Flag2007 and Italian Flag

Men’s sizesMen’s sizes May be ordered by men or women if traditional style May be ordered by men or women if traditional style

is preferredis preferred Women’s stylesWomen’s styles EXTRA SHIRTS $15/EACH check to RSYO EXTRA SHIRTS $15/EACH check to RSYO

Parent AssociationParent Association

InstrumentsInstruments

TransportTransport Via Penske Truck to/from airportVia Penske Truck to/from airport

PackingPacking Instruments will be packed immediately Instruments will be packed immediately

following the final pre-tour rehearsalfollowing the final pre-tour rehearsal

Contact informationContact information

Modified phone tree if needed for late Modified phone tree if needed for late arrivals or other significant changesarrivals or other significant changes

Mike Norris will be state-side contactMike Norris will be state-side contact The Setleys will have an international The Setleys will have an international

chip in their phonechip in their phone All students will be provide with a wallet All students will be provide with a wallet

card with pertinent information and card with pertinent information and contactscontacts

Travel Tips and UpdatesTravel Tips and Updates Pack lightly!! Maximum of 51 lbs.Pack lightly!! Maximum of 51 lbs.

Weigh your contents and reduce as Weigh your contents and reduce as necessarynecessary

Remember that you need to leave room Remember that you need to leave room for souvenirs for souvenirs

Travel knits and cotton are lightweight Travel knits and cotton are lightweight and easily washable in the hotel roomand easily washable in the hotel room

Remember any liquids over 3 ounces Remember any liquids over 3 ounces must be packed in checked luggagemust be packed in checked luggage

You will need a QUART sized bag for You will need a QUART sized bag for your carry on cosmetics, meds, etc…. your carry on cosmetics, meds, etc…. Cannot be larger!- no water bottlesCannot be larger!- no water bottles

Fyi.. European hotels do not usually Fyi.. European hotels do not usually provide washcloths. We suggest provide washcloths. We suggest purchasing a pack of cheap washcloths purchasing a pack of cheap washcloths at Walmart, Target, etc and leaving them at Walmart, Target, etc and leaving them behind behind

1 carry on/person allowed1 carry on/person allowed This is additional for students with small This is additional for students with small

instruments such as violinsinstruments such as violins

Suggest that flutes and other small Suggest that flutes and other small instruments be packed in checked luggage instruments be packed in checked luggage

Snacks: OK to pack p-butter crackers, Snacks: OK to pack p-butter crackers, granola bars, etc in checked luggage for granola bars, etc in checked luggage for longer days… must be non-perishablelonger days… must be non-perishable

Publicity for tour in ItalyPublicity for tour in Italy

Check it out!!!Check it out!!! Fyi… travel posters for tour in Italy Fyi… travel posters for tour in Italy

http://www.asiago.to/news.php?idEventohttp://www.asiago.to/news.php?idEvento=600=600

Behavior and Behavior and Expectations (handbook)Expectations (handbook)

Rules to be shared with studentsRules to be shared with students Dress codeDress code

TravelTravel TouringTouring ConcertsConcerts

Drinking ageDrinking age Please help make this a positive experience by Please help make this a positive experience by

talking to your son/daughter ahead of timetalking to your son/daughter ahead of time

Keep an eye on the Keep an eye on the websitewebsite

Download handbook & read it

Student & chaperone meetings to follow QUESTIONS??