rcog world congress 2015
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RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
BRISBANE AUSTRALIA 12–15 APRIL 2015
www.rcog2015.com
SPONSORSHIP & EXHIBITION PROSPECTUS
The RCOG World Congress 2015, Joint RCOG / RANZCOG Event is being held at the Brisbane Convention & Exhibition Centre, Brisbane, Australia between Sunday 12 and Wednesday 15 April 2015.
The Congress will be co-hosted by the Royal College of Obstetricians and
Gynaecologists (RCOG) and the Royal Australian and New Zealand College
of Obstetricians and Gynaecologists (RANZCOG) – two Colleges who
Sponsor and exhibitor participation in both the RCOG World Congresses
The RCOG World Congress 2015 will be a prime opportunity for sponsors to maximise exposure to a key target audience.
and/or exhibition preferences for the Congress as soon as possible so as not to miss out on this opportunity.
INVITATION TO SPONSOR AND EXHIBIT
Your organisation will be openly and
The Congress will provide opportunities
throughout the Congress for your representatives to network with participants
update their knowledge and understanding of
The Congress will offer your organisation
In summary, your participation will:
Generate quality business leads
Create new business opportunities
Who will attend?
The last two RCOG World Congresses held in Liverpool, United Kingdom in 2013 and Hyderabad, India in 2014 have been sold out, with participation from over 65 countries.
approximately 1,200 delegates from Australia, New Zealand, the United Kingdom, the Asia
world will be present at the 2015 Joint Congress.
Your organisation will be openly an
The Congress will provide opportu
throughout the Congress for your representatives to network with pa
update their knowledge and under
The Congress will offer your organ
In summary, your participatio
Generate quality business leads
Create new business opportunit
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The Royal College of Obstetricians and Gynaecologists (RCOG) encourages the study and advancement of the science and practice of obstetrics and gynaecology.
standards in the practice of obstetrics
the public
appropriate practice and procedures
all aspects of obstetrics and gynaecology
obstetrics and gynaecology and publishes the results
wishing to specialise
Reviews the suitability of training
registration and subspecialties
relating to the specialty
relevant to obstetrics and gynaecology
Works in partnership with other agencies to increase awareness of,
of sexual and reproductive health care worldwide, in particular to reduce
The RCOG is a registered charity in
ABOUT THE HOST COLLEGES
nd Gynaecologists (RCOG) nt of the science and y.
COLLEGES
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The Royal Australian and New Zealand College of Obstetricians and Gynaecologists (RANZCOG) is committed to the establishment and maintenance of the highest possible standards of practice in women’s health and provides programmes in training, accreditation and continuing professional development (CPD) that are responsive to the evolving health care needs of women.
that those graduating have the essential
practitioner, specialist or subspecialist
Develops best practice advice on issues relating to obstetrics and gynaecology
Supports and develops educational
for health professionals in Indigenous
training, continuing education, peer
Supports research and advocacy for
relationships with individuals, the
organisations, both locally and
woanto
t
practitioner, specialist or subspecialist
Develops best practice advice on issuesrelating to obstetrics and gynaecology
training, continuing education, peer
Supports research and advocacy for
relationships with individuals, the
organisations, both locally and
omen’s health and provides programmes in training, accreditation nd continuing professional development (CPD) that are responsiveo the evolving health care needs of women.
that those graduating have the essential
Supports and develops educational
for health professionals in Indigenous
ThGyan
he Royal Australian and New Zealand College of Obstetricians and ynaecologists (RANZCOG) is committed to the establishment
nd maintenance of the highest possible standards of practice in
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The theme for the 2015 Joint Congress is “New Endeavours in Women’s Health”. This is in recognition of the HMS Endeavour which left the United Kingdom to discover Australia in 1788, and the training ship the “Young Endeavour” which was gifted to Australia by the United Kingdom to celebrate Australia’s bicentenary in 1988.
with a choice of up to six concurrent sessions that will cover topics
Genetics
Laparoscopic surgery
Global health
Oncology screening
Adolescent gynaecology
Indigenous health worldwide
Urogynaecology
Q & A with renowned broadcaster,
heme for the 2015 Joint Cen’s Health”. This is in recleft the United Kingdom
he training ship the “Younstralia by the United Kingtenary in 1988.
choice of up to six concurrent
etics
roscopic surgery
al health
ology screening
escent gynaecology
enous health worldwide
gynaecology
A with renowned broadcaster
Congress is “New Endeavours in cognition of the HMS Endeavour to discover Australia in 1788,
ng Endeavour” which was gifted gdom to celebrate Australia’s
t sessions that will cover topics
r,
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SCIENTIFIC PROGRAMME
Your support to delegates as they
‘endeavour’ to increase their knowledge and skills to provide the
best health care to women will provide an important contribution
to the meeting.
RCOG World Congress 2015 Venue
The Brisbane Convention & Exhibition Centre has been selected as the venue for this prominent event.
purpose-built venue renowned for its operational
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Organising Committees
Local RANZCOG Organising Committee
Dr Ben Bopp – Treasurer
Dr Kathy Saba
Dr Clare Boothroyd – Chair
Dr Glenn Gardener
RCOG Congress Committee
RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
To enable your organisation to be a part of this prestigious event, an extensive array of sponsorship opportunities are available for you to select from, and are listed on the following pages.
SPONSORSHIP OPPORTUNITIES
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BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
Gold Sponsorship inclusions:
including 8 exhibitor registrations for your
and Congress Close
concurrent session is not sponsored by another organisation)
In addition to the Gold Sponsorship inclusions listed above,
s:
r
nother organisation)
usions listed above,
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GOLD SPONSORSHIP $35,000
THREE OPPORTUNITIES
GOLD OPTION A
Registration Brochure
EXCLUSIVE OPPORTUNITY
world-wide between the RCOG and
& Call for Abstracts will be extensively
Entitlements
inside front cover of the Congress
GOLD OPTION B
Internet Hub
EXCLUSIVE OPPORTUNITY
While internet access is now readily accessible
touch with their practices and other
The internet hub will be used regularly by
This opportunity will provide you with extensive branding as the hub will be known as Company
Entitlements
for the area
handbook
GOLD OPTION C
Delegate Satchel and Luggage TagEXCLUSIVE OPPORTUNITY
used on other baggage at conclusion of the
Entitlements
the luggage tag in full colour alongside Congress branding
handbook
GOLD OPTION A
Registration Brochure
EXCLUSIVE OPPORTUNITY
GOLD OPTION B
Internet Hub
EXCLUSIVE OPPORTUNITY
While internet access is now readily accessible
GOLD OPTION C
Delegate Satchel and Luggage TagTTEXCLUSIVE OPPORTUNITY
world-wide between the RCOG and
& Call for Abstracts will be extensively
Entitlements
inside front cover of the Congress
y
touch with their practices and other
The internet hub will be used regularly by
This opportunity will provide you with extensive branding as the hub will be known as Companyy
Entitlements
for the area
handbook
used on other baggage at conclusion of the
Entitlements
the luggage tag in full colour alongside Congress branding
handbook
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RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
In addition to the Gold Sponsorship inclusions, Gold Sponsors may select three of the following options:
GOLD OPTION D
Delegate Name Badge and LanyardEXCLUSIVE OPPORTUNITY
duration of the event, which will enable access
branding!
Entitlements
lanyards
handbook
GOLD OPTION E
Congress App
EXCLUSIVE OPPORTUNITY
This is your chance to sponsor this exciting
will be available before, during and after the Congress, extending the value of your
The App will be available for delegates, speakers and exhibitors to download on
Entitlements
as the Congress App sponsor, on the
handbook
GOLD OPTION F
Session Filming
EXCLUSIVE OPPORTUNITY
This option provides your organisation with
production of presentations delivered at the
of the RANZCOG and RCOG via a secure
this sponsorship, your organisation will be provided with long lasting recognition of your support of the ongoing education of not only those who attended the Congress, but to the
Entitlements
where content is housed
handbook
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BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
SPONSORSHIP OPPORTUNITIES
GOLD OPTION G
Espresso Coffee Cart LicenceTWO OPPORTUNITIES
This highly sought after option provides you with a licence to supply espresso coffee to
and provision of coffee are the responsibility of the sponsor, and are NOT included in this
Entitlements
handbook
GOLD OPTION H
Breakfast Symposium
THIS OPTION CARRIES AN ADDITIONAL SURCHARGE OF $2000
This provides your organisation with the
and are an ideal way to show your
The package covers a continental breakfast for
Entitlements
registered delegates
delegates will be unable to register to
registration)
selected breakfast
handbook
for sponsorship by other organisations
GOLD OPTION I
Lunch Symposium
THREE OPPORTUNITIES
The package covers provision of lunch to
delegates will be able to collect before the
Entitlements
registered delegates
unable to register to attend through Congress registration)
selected lunch
handbook
for sponsorship by other organisations
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RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
LD OPTION I
ch Symposium
E OPPORTUNITI
ackage covers provisi
tes will be able to co
ements
stered delegates
ble to register to attegress registration)
cted lunch
dbook
nsorship by other organis
m
ES
on of lunch to
ollect before the
end through
sations
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BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
Silver Sponsorship inclusions:
representatives to attend
and Congress Close
concurrent session is not sponsored by another organisation)
Delegate list available two weeks prior
In addition to the Silver Sponsorship inclusions listed above,
SILVER SPONSORSHIP $25,000
THREE OPPORTUNITIES
SILVER OPTION J
Programme Handbook
ONE OPPORTUNITY
be distributed on-site to all participants and will be regularly referenced during,
sponsorship will provide you with the
Entitlements
on the inside front cover of the
SILVER OPTION K
E-Poster Display
ONE OPPORTUNITY
be offered the opportunity to present a
Your support of the e-posters is a strong
Entitlements
handbook
SILVER OPTION L
Pocket Programme
ONE OPPORTUNITY
Entitlements
handbook
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RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
In addition to the Silver Sponsorship inclusions, Silver Sponsors may select two of the following options:
SILVER OPTION J
Programme Handbook
ONE OPPORTUNITY
SILVER OPTION K
E-Poster Display
ONE OPPORTUNITY
SILVER OPTION L
Pocket Programme
ONE OPPORTUNITY
be distributed on-site to all participants and will be regularly referenced during,
sponsorship will provide you with the
Entitlements
on the inside front cover of the
be offered the opportunity to present a
Your support of the e-posters is a strong
Entitlements
handbook
Entitlements
handbook
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SILVER OPTION M
Speakers’ Support Lounge
ONE OPPORTUNITY
by all speakers at the Congress and provides a highly targeted prestigious branding
Entitlements
handbook
SILVER OPTION N
Notepads and Pens
ONE OPPORTUNITY FOR EACH
Delegates always need notepads and pens
used after the event, providing you with
Pens $2,000
Notepads $2,000
Pens & Pads $3,000
Entitlements
handbook
SILVER OPTION O
Concurrent Session
SEVERAL OPPORTUNITIES WILL BE AVAILABLE
This option provides your organisation the chance to sponsor one concurrent
please refer to the Congress website
Entitlements
session chairperson
handbook
Concurrent sessions are also available for sponsorship by other organisations
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BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
Industry partners are invited to
the sessions will be decided by the
upon request, and will be outlined in
be reproduced without prior consent
Check the Congress website
www.rcog2015.com regularly to
PLENARY SESSIONS
$8,000Six plenary sessions will be available for
will be held at the beginning and end of each
of each plenary your sponsorship of any of
Entitlements
session chairperson
handbook
CONCURRENT SESSIONS
$4,500Concurrent sessions, on a wide range of topics including obstetrics, gynaecology, global
of concurrent sessions will provide your organisation with access to an audience that is particularly interested in a topic that your
Entitlements
session chairperson
handbook
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RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
EDUCATIONAL SESSIONS
GENERAL PRACTITIONERS DIPLOMATES DAY SPONSOR
$4,000 TWO OPPORTUNITIES (ONE EACH DAY)
(DRANZCOG), and to provide their ongoing educational needs, RANZCOG is holding two
practitioners, who have undertaken additional study in obstetrics and gynaecology, are
in the area of obstetrics and gynaecology,
Diplomates Day 1: Obstetrics
Diplomates Day 2: Gynaecology
Entitlements
provided by sponsoring organisation
and pens to session delegates
Australia
BREAKFAST SYMPOSIUM
$9,000This provides you with the chance to host a
and are an ideal way to show your
The package covers a continental breakfast for
Entitlements
registered delegates
delegates will be unable to register to
registration)
breakfast
handbook
LUNCH SYMPOSIUM
$9,000 TWO OPPORTUNITIES PER DAY
available to your on your choice of three
The package covers a provision of lunch to
Entitlements
registered delegates
delegates to register (note delegates will be unable to register to attend through Congress registration)
lunch
handbook
delegates will be able to collect before the session
SEAT DROP
$2,000This provides your organisation an
a pre-selected session (subject to availability
opportunities are available and will be issued
SATCHEL INSERT
$2,000Your organisation will be entitled to insert
products, and services can be placed directly
corporate literature is one of the few sure
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BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
delegates will be unable to register to
registration)
delegates to register (note delegates will be unable to register to attend through Congress registration)
lunch
Australia
breakfast
handbook
handbook
delegates will be able to collect before the session
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DIPLOMATES COCKTAIL RECEPTION
$4,000 ONE OPPORTUNITY
As an included function for all registered
opportunity to network with General
Entitlements
WELCOME RECEPTION
$15,000 ONE OPPORTUNITY
Throughout the evening delegates will be able
will provide an excellent opportunity for networking, and your support will provide you
Entitlements
chairperson in the last plenary held on
reception
handbook
CONGRESS PARTY
$20,000 ONE OPPORTUNITY
The social highlight of the Congress, the
party, held in Liverpool during the RCOG
to be a perfect blend of delicious cuisine,
Entitlements
handbook
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RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
SOCIAL FUNCTIONS
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BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
ADVERTISING
PROGRAMME HANDBOOK ADVERTISING OPPORTUNITIES
$4,400 Full colour back cover
$3,500 Full colour inside back cover
$2,500 Full colour full page advertisement
$2,000 Full colour half page advertisement
$1,500 Black and white full page advertisement
$1,000 Black and white half page advertisement
ES
ent
ent
sement
tisement
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The exhibition associated with the Congress will be located in Great Hall 3&4 of the Brisbane Convention & Exhibition Centre and will play an integral role in this Congress.
Trade exhibitor booth $6,600
Exhibitor entitlements and booth hire options
Two Congress satchels, containing all Congress literature including
and afternoon tea, as well as lunch for two representatives
will be required to register and pay additional exhibitor fee
xhibition associated with eat Hall 3&4 of the Brisbae and will play an integral
e exhibitor booth $6,6
tor entitlements and booth h
Congress satchels, containing all C
fternoon tea, as well as lunch for
equired to register and pay additional
the Congress will be locatedane Convention & Exhibition l role in this Congress.
600
hire options
Congress literature including
two representatives
exhibitor fee
EXHIBITION OPPORTUNITIES
Space will only be
payment and signed
are received by the Congress Secretariat.
Space is assigned
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Installing exhibits
Dismantling exhibits
As a courtesy to delegates and other exhibitors, under no circumstances will exhibitors be permitted to dismantle exhibits before 2.00pm on Wednesday 15 April 2015. Please ensure that your representatives are aware of this requirement and that any travel plans take this into account.
Exhibition hours
Sunday 12 April 2015
Monday 13 April 2015
Tuesday 14 April 2015
Wednesday 15 April 2015
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RCOG BoothRANZCOG Booth
Application to Sponsor or Exhibit
email fax post
c
Full pre-payment of all money is required.
WALDRONSMITH Management – RANZCOG and post to
Bank: Commonwealth Bank of Australia,
Account name: WALDRONSMITH Management – RANZCOG, BSB: 063 587, Account number: 1042 3506
Correspondence
WALDRONSMITH
Australia
T F E www.rcog2015.com
Application to Sponemail
pre-payment of all mo
RONSMITH Management – RA
Bank: Commot name: WALDRONSMITH Ma3 587, Account number: 1042 35
espondence
RONSMITH
a
cog2015.com
nsor or Exhibitfax post
oney is required.
ANZCOG and post to
onwealth Bank of Australia, anagement – RANZCOG, 506
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CONFIRMATION OF PARTICIPATION
letter and tax invoice.Please note: booth allocations will be allocated in order
monies received.
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World Congress)
New Zealand College of Obstetricians and Gynaecologists (RANZCOG
other organisations to participate in an industry exhibition,
“meeting manager
“you”, “your”, “sponsor” or “exhibitor
prospectus or on the World Congress website and
“venue
2 Acceptance of Terms
3 Sponsorship and Exhibition Arrangements
RANZCOG reserves the right to decline any
acceptance confer any right of exclusivity in respect of the World Congress or any other activities of
organisations that abide by their relevant industry code
laws and all provisions of the relevant code(s) of
exhibition prospectus or on the World Congress
(e) If your application is approved, you will be entitled to
Payments and Taxes
(f) You will not receive any sponsorship or exhibition
(g) If you pay by electronic funds or an international
if detailed within the sponsorship and exhibition
(h) Taxes and charges, including goods and services taxes,
Allocated Space
Registration of Staff
No Delegation
area assigned to you without the prior approval of
Standard and Types of Displays
activities, unless expressly approved by RANZCOG in
No Interference
erecting of any sign, display or obstruction which
Site Requirements and Behaviour
Risk and Loss
(u) RANZCOG accepts no responsibility for the protection and security of your personnel and property
Venue Damage
Pack Up
Cancellation and Termination
cancelled or delayed through no fault of RANZCOG
disasters, civil disorders, riots, insurrections, work
person, without the written consent of RANZCOG (otherwise than as intended for the purposes of giving
TERMS AND CONDITIONS
RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
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APPLICATION TO SPONSOR OR EXHIBIT
Section one: General information
Organisation
Contact person
Suburb State
Important 1 has received this completed form.
2 Your entitlements will become effective once agreed payment has been received.
3 This form is considered a contract between the RCOG World Congress 2015 and the sponsoring organisation.
Section two: Sponsorship
SPONSORSHIP OPPORTUNITY COST
ie Gold Sponsor with Option A, D, F ie $35,000
Total owing for Sponsorship $
Sponsorship declaration
exhibit at the RCOG World Congress
Signed
Signature of authorised person, on behalf of sponsor
BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
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Section three: Exhibition
Please indicate below preferred booth numbers and complete section 4 relating to booth information
OR Exhibiting Organisations Only
BOOTH TYPE NUMBER REQUIRED COST BOOTH NUMBER PREFERENCE
1st 2nd 3rd
Total owing for Exhibition $
contained within this prospectus
Signature of authorised person, on behalf of sponsor or exhibitor Signature of authorised person, on behalf of sponsor or exhibitor
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Section four: Booth details
Booth requirements (where applicant is a sponsor / exhibitor)
I will require a booth structure to be provided
Details: Back and side walls are provided, along with an overhead fascia board on which your company’s name will be printed in sentence case
(maximum 25 characters).
I will require booth space only
Details: I will bring my own booth structure (not exceeding 3m x 3m x 2m high) OR I will order a custom booth from the exhibition builder
closer to the event. I understand that a company sign will NOT be supplied.
Cheque / International Bank Draft
SMITH
OR
EFT
SMITH
OR
Credit Card
Visa
RCOG WORLD CONGRESS 2015JOINT RCOG / RANZCOG EVENT
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Payments
All prices are quoted in Australian dollars and inclusive of GST
Total owing for Sponsorship $
Total owing for Exhibition $
TOTAL OWING $
IMPORTANT
AND
Section six: Cancellation policy
50% of the total sponsorship/exhibition rate, if the cancellation request is received in writing before 31 December 2014.
100% of the total sponsorship/exhibition rate, if the cancellation request is received in writing after 1 January 2015.
Any refunds of deposits paid will be made after the congress but not later than 30 June 2015.
Return application form to:
T
F
E
BRISBANE AUSTRALIA 12–15 APRIL 2015www.rcog2015.com
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Return application form to:
T
F
E
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RCOG World Congress 2015, Joint RCOG / RANZCOG Event Secretariat
WALDRONSMITH Management
119 Buckhurst Street
South Melbourne VIC 3205
Australia
T +61 3 9645 6311
F +61 3 9645 6322
www.rcog2015.com