RC Update Meeting

April 30, 2014

Agenda

IntroductionsUpdatesSchedules 2014Educational Session

• Demystifying Race Documents

• April 30, 2014

Introductions

State your name• What country would you most like to

visit? and Sean wants to know why

• April 30, 2014

Volunteer & Staff Changes

On the Water Director Jay Kehoe• Well known coach

− Juniors

− Stanford, Yale

− Adults- Etchells, Swan 42, Farr 40, etc.• Regional Race Officer• Starts May 20

− Still has some other commitments through June

• April 30, 2014

On the Water Reports

Frostbite, Finally!• Missed the first 4 weeks due to ice• Raced the next 4 weeks

• Sonars, Laser/Vanguard and 420s• No J-70s – yet• Big breeze- lots of boats in the harbor

High School• Icebreaker cancelled due to ice• Team Race Invitational

• 2 days, 42 races• April 30, 2014

On Land

RC 101

Refresher

Equipment

• April 30, 2014

Mini Training Sessions

Wed 30-Apr Monroe 5:45 to 6:30 Radio

Thurs 22-May Belmont 6:30 to 8:00

Thurs 29-May Monroe 5:45 to 6:30

Thurs 12-Jun Belmont 6:30 to 8:00

Tues 24-Jun Monroe 5:45 to 6:30

• April 30, 2014

Updates

Policies have been posted • Check the website

• Sign Up for Powerboat Course• Special Rate for RC volunteers

• April 30, 2014

Session #       Dates  

   Time

Session 1 April 30, May 1, 7, 8 5:30pm-9:30pm

Session 2   May 29, 29, June 4, 5   6pm - 10pmSession 3   July 2, 3, 9, 10   6pm - 10pmSession 4   August 6, 7, 20, 21   6pm - 10pmSession 5   September 10, 11, 17, 18   6pm - 10pm

I’m Number 1

No, I’m Number 1

• April 30, 2014

Up Next

Vlad Kobal Memorial Regatta• Saturday & Sunday, May 3 and 4• Lasers, Vanguard 15s

Racing Yachts Fleet (RYF)• Starts May 10, most Saturdays

Wednesdays Nights- Belmont & Monroe• Starts May 21

• April 30, 2014

NOOD, June 6, 7, 8

Sailing World is the Organizing AuthorityNOOD NOR is posted online.http://www.sailingworld.com/nood-regattas/chicago?dom=slw&loc=mainnav&lnk=chicago

3 Circles –all out of Monroe Station

• April 30, 2014

NOOD

J-70s Qualifier World Championships in Newport

Distance RaceNorth Sails Rally Race

• April 30, 2014

J-70s at Charleston Race Week

• April 30, 2014

Assignments

Janet B, Rick, Helle, Sean, Jay• Assign Race Officers first• Assign key positions next• Try to assign according to people’s

stated preferences• On the sign up form• E-mail to all the assignments team• Verbal reminder

• April 30, 2014

April 2014

• April 30, 2014

July 2014

• April 30, 2014

Race to Mackinac

Bag StuffingRegistrationCruising StartMac StartIsland Team

bus leaves Saturday afternoon,arrives about midnightReturn is Wednesday

• April 30, 2014

Island Team

Finish Trailer• Manage radio & record call in’s• Identify boats• Record finishes and timesTent• Skipper Sign-Ins• Answer questions• Accept protests

• April 30, 2014

More Island Team

Scoring• Enter boats and times on computer• Enter penalties• Track progressDocking• Radio & Recording• Look up each boat’s preliminary

assignment & decide if it will fit there• Get the boats in the assigned spot

• April 30, 2014

Criteria for Mac Assignments

• Availability• Skill-Set• Previous performance • Previous commitment to Race

Committee, evidenced by days served in current and previous years

• Chicago Yacht Club membership• Club Exchange

• April 30, 2014

Key Dates

NOOD: June 6, 7, 8Mac Starts: July 18, 19NACC: August 2,3,4T-10 NAC and Offshore Verve: Aug 6-10Inshore Verve: Aug 22-23Optimist Midwest Champ: Sept. 6,7Sheldon Clark: Sept. 13Etchells North Am Champ: Sept. 18-21Appreciation Dinner: Nov. 22

• April 30, 2014

Sign Up Today

• April 30, 2014

EDUCATIONAL SESSION -DEMYSTIFYING RACE DOCUMENTS

Race Documents

Notice of RaceSailing InstructionsAmendments

Racing Rules of SailingClass Rules

• April 30, 2014

Race Documents

Written by • Race Committee

Approved by • Judges & Organizing Authority

Used by • Sailors• Race Committee• Judges• Organizing Authority

• April 30, 2014

Writing & Publishing Race Documents

Notice• When sailors are deciding to attend• CYC-At least 90 days prior to Event

Sailing Instructions• Before the first race• CYC- two weeks before the Event

• April 30, 2014

Race Doc’s Progress Log

• April 30, 2014

Notice of Race

• Helps sailors decide to attend • Who, which classes, • what, a series of races or one race• when, dates and times• Where, body of water, registration• What rules will apply• How much it will cost

• April 30, 2014

Rules, per the Racing Rules of Sailing

a) The rules in this book, including the Definitions, Race Signals, Introduction, preambles and the rules of relevant appendices, but not titles;

b) ISAF Regulations…c) the prescriptions of the national authority…;d) the class rules;e) the notice of race;f) the sailing instructions; andg) any other documents that govern the event.

• April 30, 2014

CYC/Passion/Racing/Racing Series/Racing Yacht Fleets

• April 30, 2014

RYF Notice of Race

• April 30, 2014

1 RULES

1.1 The races will be governed by the rules as defined in The Racing Rules of Sailing.

1.2 The following US Sailing prescriptions will not apply: 60, 63.2, and 63.4.1.3 Appendix T1 will apply. The first two sentences of rule 44.1 are changed to:

“A boat may take a One Turn Penalty when she may have broken one or more rules of Part 2 in an incident while racing or rule 31. However, when she may have broken one or more rules of Part 2 in an incident while in the zone around a mark other than a starting mark, her penalty shall be a Two Turns Penalty.”

1.4 Class rules prohibiting the use of marine band radios and cellular telephones will not apply. All boats are required to carry an operating VHF marineband radio while sailing in these events. This changes International Etchells Class Rule C.5.2(b)(8) and Shields Class Rule 10.9.

1.5 Class rules prohibiting GPS navigation devices will not apply. The following conditions will apply to the use of GPS navigation devices: when class rules prohibit the use of a GPS while racing, such a device may be used provided that it is installed in a position or covered in such a way that no data may be taken from it while sailing. Data produced by such device may be viewed only at the dock or on shore. This changes International Etchell’s Class Rules C.5.1(b) and Shields Class Rule 10.9.• April 30, 2014

2 ELIGIBILITY AND ENTRY

2.1 The Racing Yachts Fleets Series is open to boats of the Beneteau 36.7, International Etchells, J/70, J/111, Farr 40, Luders 16, Shields, and Tartan 10 classes whose owner is also an active member in good standing of the boat’s class and local Chicago fleet.

2.2 To be eligible for Chicago Yacht Club member fees, a boat shall be owned, coowned, or chartered by a Chicago Yacht Club member or pending applicant, and such owner, coowner, charterer, or pending applicant or a designated representative who is a Chicago Yacht Club member shall be on board while racing in Series races.

2.3 Eligible boats may enter at the event website at www.chicagoyachtclub.org/ryf.

• April 30, 2014

3 Fees, 4 Schedule & Venue

4.1 All scheduled races are listed in Addendum A.4.2 The races will be held in the open waters of Lake Michigan

east of Belmont Harbor.4.3 The scheduled time of the warning signal for the first race

each day is 1055.4.4 The warning signal for the first class in a start sequence will

not be initiated after 1500. Subsequent classes in the start may receive a warning signal after 1500. Classes still racing at 1455 will not receive a subsequent warning signal.

4.5 A competitors meeting will be held on Saturday, May 10 at 0800 at the Chicago Yacht Club Belmont Station.

4.6 There may be boats entered in a separate competition sailing in the same race area as this series. ..These boats may use the same starting line, finishing line and

• April 30, 2014

5 SAILING INSTRUCTIONS

Sailing instructions will be available prior to the first scheduled event on the official notice board at the Chicago Yacht Club Belmont Station and, as a courtesy, on the event website at www.chicagoyachtclub.org/ryf.

• April 30, 2014

6 HAULOUT RESTRICTIONS

Drysail hoists shall not be used for boat cleaning, maintenance or repairs between 0800 and 1030 on the day that any drysailed class has a morning start. A boat breaking this rule may receive a scoring penalty in the next series race the boat completes of up to 40% (rounding 0.5 upward) of the boats entered in the series.

• April 30, 2014

7 Prizes & 8 FURTHER INFORMATION

7 PRIZESPrizes are offered as shown on Addendum B.8 FURTHER INFORMATIONChicago Yacht Club Race Coordinator400 E Monroe Street, Chicago, IL 606033128617777 Phone / 3128611840 Faxracecoordinator@chicagoyachtclub.orgEvent website: www.chicagoyachtclub.org/ryf.

• April 30, 2014

NOTICE OF RACE ADDENDUM A

• April 30, 2014

NOTICE OF RACE ADDENDUM B

• April 30, 2014

Sailing Instructions

Rules that ApplySchedulesCourses & how they are signaledMarks- type & colorTime Limits, Start & Finish WindowsScoring detailsLocation of the Official Notice BoardSpecial requirements

• April 30, 2014

RYF Sailing Instructions

• April 30, 2014

1 RULES

1.1 The races will be governed by the rules as defined in The Racing Rules of Sailing.

1.2 The following US Sailing prescriptions will not apply: 60, 63.2, and 63.4.1.3 Appendix T1 will apply. The first two sentences of rule 44.1 are changed to:

“A boat may take a One Turn Penalty when she may have broken one or more rules of Part 2 in an incident while racing or rule 31. However, when she may have broken one or more rules of Part 2 in an incident while in the zone around a mark other than a starting mark, her penalty shall be a Two Turns Penalty.”

1.4 Class rules prohibiting the use of marine band radios and cellular telephones will not apply. All boats are required to carry an operating VHF marineband radio while sailing in these events. This changes International Etchells Class Rule C.5.2(b)(8) and Shields Class Rule 10.9.

1.5 Class rules prohibiting GPS navigation devices will not apply. The following conditions will apply to the use of GPS navigation devices: when class rules prohibit the use of a GPS while racing, such a device may be used provided that it is installed in a position or covered in such a way that no data may be taken from it while sailing. Data produced by such device may be viewed only at the dock or on shore. This changes International Etchell’s Class Rules C.5.1(b) and Shields Class Rule 10.9.• April 30, 2014

2 NOTICES & 3 CHANGES TO SIs

2 NOTICES TO COMPETITORSNotices to competitors will be posted on the official notice board located at Chicago Yacht Club, Belmont Station and as a courtesy on the event website at www.chicagoyachtclub.org/ryf.3 CHANGES TO SIAny change to the sailing instructions will be posted no later than 0830 on the day it will take effect, except that any change to the schedule of races will be posted no later than 1800 on theWednesday before it will take effect.

• April 30, 2014

4 SIGNALS MADE ASHORE

4.1 Signals made ashore will be displayed on the staff at the east end of Chicago Yacht Club, Belmont Station. In addition, signals made ashore will be distributed, as a courtesy, to the email or text address listed in a boat’s entry form.

4.2 When flag AP is displayed ashore, ‘1 minute’ is replaced with ‘not less than 60 minutes’ in the race signal AP.

• April 30, 2014

5 SCHEDULE OF RACES

5.1 All scheduled races are listed in Addendum A.5.2 The scheduled time of the warning signal for the

first race each day is 1055. The warning signal for each succeeding race will be made as soon as practicable.

5.3 The warning signal for the first class in a start sequence (instruction 12.6) will not be initiated after 1500. Subsequent classes in the start sequence may receive a warning signal after 1500. Classes still racing at 1455 will not receive a warning signal.

5.4 Flag A displayed, with no sound, while boats are finishing means “No more racing today.”

• April 30, 2014

6 CLASS FLAGS

J/111 Flag JFarr 40 Flag FBeneteau 36.7 Flag 6Etchells Class insigniaJ/70 Flag 7Tartan Ten Flag zeroShields Class insigniaLuders 16 Class insignia

• April 30, 2014

7 RACING AREAS

The racing area is located in Lake Michigan approximately two nautical miles east of the Belmont Harbor red nun buoy or as posted on the official notice board.

• April 30, 2014

8 CHECKIN/ CHECKOUT

8.1 Each boat without an auxiliary engine shall check in by sailing past the signal boat, hailing or displaying her sail number, and receiving an acknowledgment from the race committee prior to her first race on each day of racing. A boat found to have broken instruction 8.1 may receive a scoring penalty for her first race that day equal to 20 percent of the number of competitors registered in her class.

8.2 Within one hour of the official race committee docking time, the person in charge of each boat without an auxiliary engine shall sign the class roster sheet located on the bulletin board outside the race committee room at Belmont Station to check out for the day. Boats may check out from the water by calling the race committee on the designated VHF channel and receiving an oral check out acknowledgment. A boat found to have broken instruction 8.2 may receive a scoring penalty in every race that day equal to 20 percent of the number of competitors registered in her class. This changes rule 63.1.

• April 30, 2014

8 CHECKIN/ CHECKOUT- continued

8.3 A boat that retires from a race shall notify the race committee either before leaving the course or, if that is impracticable, immediately after arriving ashore. A boat found to have broken instruction 8.3 may receive a scoring penalty in every race that day equal to 20 percent of the number of competitors registered in her class. This changes rule 63.1.

8.4 VHF channel 73 will be the designated channel for courtesy broadcasts. The race committee may change the hailing channel by posting a signboard on the signal boat prior to the first warning signal for each race or by posting on the official notice board near the race committee room at the Chicago Yacht Club, Belmont Station.

• April 30, 2014

9 THE COURSES

9.1 Addendum B shows the courses, the approximate angles between legs, the order in which marks are to be passed, and the side on which the order in which marks are to be passed, and the side on which the marks are to be left.9.2 No later than the warning signal, the race committee signal boat will display on course boards:approximate compass bearing to Mark 1

• The distance to Long Mark 1• The distance to Short Mark 1• The number of legs to be sailed• The course assignment for each class

• April 30, 2014

9 THE COURSES continued

9.3 Course information may be signaled by courtesy broadcasts on the designated VHF channel. Errors and omissions in courtesy broadcasts are not grounds for a request for redress. This changes rule 62.1(a).

9.4 Mark 2 will be a gate. In the event that the gate is not in place, the single leeward Mark 2 shall be left to port.

9.5 Flag O, if displayed before the warning, means Long Mark 1 will have an offset. In the event that the offset is not in place, the single windward Long Mark 1 shall be left to port.

• April 30, 2014

10 MARKS

10.1 Original turning marks will be orange shapes. 10.2 New marks, as provided in instruction 12.7

and 13.1, will be yellow for the first change. Subsequent changes will alternate orange and yellow marks.

10.3 The starting mark will be green. The finishing mark for downwind finishes will be a white mark to be left to port on the opposite side of the signal boat from the starting line. The finishing mark for upwind finishes will be the active long course weather mark.

• April 30, 2014

11 AREAS THAT ARE OBSTRUCTIONS

The following area is designated an obstruction: The area around the pumping stations (cribs) and the marks placed around them by the Coast Guard. Boats shall not sail between the marks.

• April 30, 2014

12 THE START

12.1 The starting line will be between a staff displaying an orange flag on the race committee signal boat at the starboard end and the course side of the port end starting mark.

12.2 Boats whose warning signal has not been made shall avoid the starting area during the starting sequence for other races.

12.3 Boats on the course side at the start may be courtesy hailed by the race committee on the designated VHF channel. Errors or omissions in courtesy broadcasts are not grounds for a request for redress. This changes rule 62.1(a).

• April 30, 2014

12 THE START continued

12.4 A boat starting later than four minutes after her starting signal will be scored Did Not Start without a hearing. This changes rules A4 and A5.

12.5 Classes shall start the first scheduled race of the day in the order shown in instruction 12.6. Any subsequent races will be started no less than five minutes after that class has finished a race. The race committee will alert boats prior to the warning signal for subsequent starts via the designated VHF channel and/or with short, rapid sound signals to draw the competitor’s attention. Errors and omissions in the sound signals or the announcement are not grounds for a request for redress. This changes rule 62.1(a).

• April 30, 2014

Start Window

12 THE START continued

12.6 Initial Start Sequence1. J/111 Class2. Farr 40 Class3. Beneteau 36.7 Class4. International Etchells Class5. J/70 Class6. Tartan Ten Class7. Shields Class8. Luders 16 Class

• April 30, 2014

12 THE START continued

12.7 The race committee may elect to combine classes in a start. The race committee will signal combined starts by simultaneously flying the class flags of the starting classes. The race committee will omit from the starting sequence any class not scheduled to race or any class that is not present to start a scheduled race. The starting sequence will be displayed on the course board and may change from race to race.

• April 30, 2014

12 THE START continued

12.8 Change of First Mark Between Starts –When signal flag C is displayed on the signal boat before the warning signal accompanied by repetitive sounds Mark 1 will be a new mark as defined in section 10.2 and revised bearing and distances will be displayed. When in a subsequent change a new mark is replaced, it will be replaced by an original mark.

12.9 There may be boats entered in a separate competition sailing in the same race area as this series. Those boats may use the same starting line, finishing line and marks. The starting order of classes of both competitions may be interspersed.

• April 30, 2014

13 CHANGE OF THE NEXT LEG OF THE COURSE

13.1To change the next leg of the course, the race committee will lay a new mark (or move the finishing line) and remove the original mark as soon as practicable. When in a subsequent change a new mark is replaced, it will be replaced by an original mark.

13.2 Offset marks, if used as provided in instruction 9.5, will not be set on a changed leg of the course.

13.3 The race committee may broadcast a change on the designated VHF channel as a courtesy. Errors and omissions in courtesy broadcasts are not grounds for a request for redress. This changes rule 62.1(a).

13.4 The race committee may change the course by five degrees or less without signaling. The changed leg change will continue to use the active mark. This changes rule 33(a).

• April 30, 2014

14 THE FINISH

The finish line will be between a staff displaying a blue flag on the race committee boat and the course side of the finishing mark to be left to port.

15 PENALTY SYSTEM

• April 30, 2014

16 TIME LIMITS

16.1 The time limit for all classes will be two hours. The Mark 1 time limit for each class will be 45 minutes.

16.2 If no boat has passed Mark 1 within the Mark 1 time limit the race will be abandoned for that class.

16.3 Boats failing to finish within thirty minutes after the first boat in their class sails the course and finishes will be scored ‘Time Limit Expired’ (TLE) and scored points for the finishing place one more than the number of boats that did finish the race without a hearing. This changes rules 35, A4.2, A5, and A11.

• April 30, 2014

Finish Window

17 PROTESTS AND REQUESTS FOR REDRESS

17.1 Protests and requests for redress shall be filed with the race committee in the Belmont Station race committee office or filed by email to racecoordinator@chicagoyachtclub.org within the appropriate time limit.

17.2 The protest time limit is one hour after the docking time of the race committee finishing boat.

17.3 The hearing schedule will be posted no later than 30 minutes after the protest time limit.

17.4 Notices of protests by the race committee or protest committee will be posted on the notice board no later than 30 minutes after the protest time limit. This changes rule 61.1(b).

• April 30, 2014

18 SCORING

18.1 Two completed races in a series will constitute a series for a class. When only one boat starts a race, her score will not be counted toward her series score. This changes rule A2.

18.2 A boat that comes to the starting area will be scored Did Not Start for all races she does not start that day. This changes rule A11.

18.3 When each series has been completed for a class, 80% of races … will count for a boat’s series score. This changes rule A2.

• April 30, 2014

We still need to start her

18 SCORING continued

18.4 When the season has been completed for a class, 80 percent of races…will count for a boat’s season championship score. This changes rule A2.

18.5 Special regattas will be scored with no excluded races. One completed race will constitute a special regatta. This changes rule A2.

• April 30, 2014

19 PRIZES

Prizes will be awarded in accordance with the Notice of Race.

Addendum A, Schedule

• April 30, 2014

Addendum B

• April 30, 2014

Are we done?

Check the website!

Check the Official Notice Board

• April 30, 2014

Changes!

• April 30, 2014

Changes to Race Documents

Posted on the Official Notice Board

Code Flag L

• April 30, 2014

Summary

Notice of Race- the basicsSailings Instructions

• April 30, 2014

If you are the Timer

First start

Time limits and windows

Start Sequence

Scoring – any handicaps?

• April 30, 2014

If you are on Flags

Start Time

Start Sequence

Flags for• Start sequence (class flags, P, I, etc.)• No more racing today• Any Special requirements

• April 30, 2014

If you are on Mark set

Change of course

Time limit and windowsDon’t forget to report AND RECORD

when the first boat rounds in each fleet

• April 30, 2014

If you are a recorder

Classes scheduled & sequence

Time Limits & Windows

Radio Channel

Scoring

• April 30, 2014

If you are the Race Officer or Deputy

Everything!

• April 30, 2014