Subledgers

General Ledger

Subledger Accounting

Drilldown to Subledger Transactions

SubledgerAccounting Accounting

Drilldown to Subledger Transaction Details

Secondary Ledger

Primary Ledger

Define Secondary Ledger(s)(optional)

Define Accounting

Options

Complete Accounting Setup

Assign Legal Entities for Accounting

Setup (optional)

Define Primary Ledger

Define Legal Entities

SETUP (from the Accounting Setup Manager)

Define Calendars

Enable Currencies

Complete Optional Setup

Steps

GL SETUP STEPS

Define Chart of Accounts

Currency

If difference is only currency,use Reporting

Currencies

Chart of accounts

Calendar

Accounting Method

US GAAPAccrual

If one or more of the following are different, use a Secondary Ledger

Automated process

Post Journal inthe Primary or

Secondary Ledger

JOURNAL LEVEL REPORTING CURRENCY

Journal is Replicated to the

Reporting Currency

PROCESS

Run Translation in the Primary or

Secondary Ledger

BALANCE LEVEL REPORTING CURRENCY

PROCESS

Balances Converted to the

Balance Level Reporting Currency

Define Reporting Currency

SETUP

Acct Currency Entered ConvertedDebit Credit Debit Credit

Cash USD 1,000Cash GBP 500 1,200

Ledger Currency: USD

Automated process

Generate Recurring Journal

Journal is Created

PROCESS

SETUP

Define Recurring Journal

in any currency

APAC LedgerLedger

Legal Entities

Access Level

EMEA Ledger

Single Responsibility

UK(11)

Italy(13)

China(21)

User User

11i Responsibilities R12 Responsibilities

Automated process

Log on and go to the Journal Forms UI

PROCESS

Create journal batch for a ledger for which you

have access to

Example: Journal Batch Creation

Assign Data Access Set To Responsibility

Define and Complete Accounting Setup

SETUP

Data Access SetIs Automatically

Created

Assign Data Access Set To Responsibility

Manually DefineData Access Set

Automated process

Automated process

Select a Program from the

Concurrent Manager

PROCESS

Programs submitted for each ledger in the ledger set

Do you have sufficient access to

all ledgers in the ledger set?

Yes

No

Select the Ledger Set from the LOV

Assign the Data Access Set to the GL: Data Access Set profile option

Define a Ledger Set

SETUP

Data Access Set Is

AutomaticallyCreated

Automated process

Defined with ledgersDefined with ledger set

Automated process

PROCESS

Generate Report

SelectLedger Set

Runs an Aggregate Report

Automated process

Assign the Data Access

Set to the GL: Data Access Set profile option

Define a Ledger Set

SETUP

Data Access Set Is

AutomaticallyGenerated

Define FSG Report Across

Ledgers

Define MassAllocation

SETUP PROCESS

Generate MassAllocation

MassAllocationJournal is Created

Automated process

Define AutoPost

Criteria Set

SETUP PROCESS

Run AutoPost Program

Journals Are

Reversed

Run AutoReverse

Program

Define JournalReversal

Criteria Set

Assign JournalReversal Criteria

Set to Ledger

Journals Are

Posted

SETUP

Define profile option: Default Desktop Viewer

PROCESS

Select Layout

Select Data to Import (optional)

Create Excel document

Enter journals

Upload

Launch Journal Wizard

Select Layout

Select Budget to Download

Create Excel document

Enter budgetamounts

Upload

Launch Budget Wizard

SETUP PROCESS

Select JournalTo Be Copied in

Enter Journals window

No setup required

Automated process

Enter Batch Name,Period, Effective Date

for the New Batch

Create New Journal Batch

by Concurrent Program

Co

Dept

Acct

I/C

LE

LOB

Acct

Source Chart of Accounts

Target Chart of Accounts

Assign single value

Copy value

Use rollup rules

SETUP PROCESS

Automated process

Define Chart of Accounts Mapping

Assign to ConsolidationDefinition or

Accounting Setup

Run ConsolidationTransfer ProgramIn Source Ledger

Data Is MappedAnd TransferredTo Target Ledger

Define ConsolidationDefinition

SETUP PROCESS

Automated process

Define Alternate Accounts in

GL Accounts window

Run Create Accounting

in SLA orJournal Import in GL

Disabled Accountsare Automatically Replaced With

Alternate Accounts

Co CC Acct I/CBalancing

Cost CenterManagement

NaturalAccount Intercompany

Cost Center Hierarchy

Director A

Read/Write MSV Access

• Create/Post Journals• Update Balances• Run Reports• View Data

Vice President0683

Director AOU97

Director BOS69

Director COX53

No Access

X

X X

Vice President0683

Director AOU97

Director BOS69

Director COX53

Read/Write to Parent CC 0683

• Create/Post Journals• Update Balances• Run Reports

• View Journals• View Balances• View Reports

Cost Center Hierarchy

OU97

OS69

OX53

Management Ledger

Adjustments OnlyCo CC Acct I/C

Primary Ledger

LE Management Ledger Set

Day-to-Day Transactions

OU97

OS69

OX53

Automated process

SETUP

Define Data Access Set To Secure Specific

Management Segment Values

Designate aManagement Segment for Chart of Accounts

Assign Data Access Set To Responsibility

Ledger

Legal Entities(BSVs)

Access Level

US Corporate Ledger ($)

Read only to Full Ledger

US East (01)

US West (02)

US South (03)

Actions:• View Journals• View Balances• View Reports

Access to Full Ledger

Ledger

Legal Entities(BSVs)

Access Level

US Corporate Ledger ($)

Read only

US East (01)

US West (02)

US South (03)

Actions:• View Journals• View Balances• View Reports

Access by BSVs

Read/Write

Actions:• View, Create, Post Journals• View and Update Balances• View and Run Reports

Ledger

Legal Entities(BSVs)

Access Level

EMEA Corporate

Full Ledger Read and Write Access

UK (11)

Italy (12)

Italy(12)

Access to Multiple Ledgers

Actions:• View, Create, Post Journals• View and Update Balances• View and Run Reports

Italy Statutory

GL Clerk A Ledger #1Ledger #1

Ledger #2, BSV01Ledger #2, BSV01

Ledger #3, BSV02Ledger #3, BSV02GL Clerk B

Read Only Read and Write

Privileges

Assign Data Access Set To Responsibility

Define and Complete Accounting Setup

SETUP

Data Access SetIs Automatically

Created

Assign Data Access Set To Responsibility

Manually DefineData Access Set

(Optional)

Automated process

Open Journal Forms UI

PROCESS

Create journal batch for a ledger in which you

have write access to the ledger or one or more

BSVs.

Journal Batch Creation

SETUP PROCESS

Automated process

Set Control AccountQualifier for a

Natural Account ValueIn the Segment Values

Window

Create Accounting in SLA or enter journal in

GL

Accounting or Journal

Created

Valid for the journal source?

ErrorSelect a differentaccount

No

Yes

Accounting CalendarsAutoAllocationsAutoPost Criteria SetsAutoReversal Criteria SetsBudget FormulasBudget OrganizationsChart of Accounts MappingsConsolidation DefinitionsConsolidation Sets

Elimination SetsFSG Reports and componentsMassAllocations MassBudgetsRate TypesRecurring JournalsRevaluationsTransaction Calendars

UseUse ViewView ModifyModify

GL Clerk Controller

Rent Allocation

Recurring Rent

Rent Allocation

Recurring Rent

Balance Sheet

Income Stmt

Privileges

Query Definition

Do you haveView privilege?

View Definition

SETUP PROCESS

HaveModify

privilege?

Do you haveUse privilege?

Modify Definition

UseDefinition

Assign privilege forthe definition to the

Definition Access Set

System Administrator

GL Accountant

Enable Security on the Definition

Create a Definition

Assign responsibility to Definition Access Set

Define DefinitionAccess Set

Yes

Yes

Yes

Post Journal or Close Period

Should the journal be sequenced?

Yes

Automated process

SETUP PROCESS

Define Sequence(Optional)

Journal is sequenced

Define SequencingContext for Ledger

Is sequencedefined?

DefineSequence

Yes No

Assign SequenceTo Ledger

Enable Reconciliation Qualifier for

Natural Accountvalue

Enter Reconciliation Reference in SLA

or GL during manual journal entry

Enable Journal Reconciliation

for Ledger

SETUP PROCESS

Automated process

Query Journal LinesIn Reconcile Journal

Lines Window

Select Journal Lines to

Reconcile

Reconciliation ID assigned

Run AutomaticReconciliation

AutomaticManual

PROCESS

Unbalanced Journal is posted

Unbalanced journal

is for multipleBSV?

Yes

No

No

YesMultiple BSV assignedto different legal

entities?

Suspense Account is used for

balancing journals(if suspense acct

is defined)

Intracompany Balancing Rules

are used forbalancing journals

Intercompany Accounts

are used forbalancing journals

Define Legal Entity and

Ledger Setup

SETUP

Enable Intracompany

Balancing for Ledger

Define Intercompany

Accounts

Define Intracompany

Balancing Rules

Intercompany Accounts

IntracompanyBalancing Rules

AGISBalancing API

Balancing Entries Created

General Ledger Posting Program

Subledger Accounting Create Accounting Program