Book keeping & Financial Business Process Outsourcing Overview

Stay Focused - Concentrate on core business functions / areas.

Skilled manpower at affordable prices. Channel savings to Marketing Activity. World-class technology at lower rates. Individuals/Corporations can stay ahead

in Competition. Increased productivity. Tax benefits. Joint and interactive problem solving and

creativity.

Book Keeping Year End Accounts Management Accounts Payroll Personal Tax Returns Partnership Tax Returns Corporation Tax Returns VAT Returns Company Formations

Business Plans & Forecasts

Tax Planning Personal Financial

Advice Business Development Company Secretarial Senior Finance

Function

Providing Qualitative and Value Added services.

Professionally managed work methodology.

Documented and Transparent process. Use of latest Technology both in Hardware

and Software systems. Always valuing client’s time and catering

to their work requirements on-time. Maintaining business secrecy & security.

Large office space located in Central Ahmedabad; accessible through various means of Mass Rapid Transport including own vehicles.

FURNITURE State of the art Latest furniture and well furnished office UPS

COMPUTERS More than 22 pc’s installed in the office with LAN facility. 24 hours lease line internet (high speed broadband) Controlled Cooling using A.C. in all cabins / chambers

PRESENT STRENGTH Senior work force with young and dynamic youth good

experience in various fields of Commerce & Industry. Scaling-up possible as sufficient space is available for

accommodating more staff.

1. Data as Invoice, Deposit Tickets, Manual Checks, ADP Advise, Monthly Contractual Invoice, Contracts & Other Documents is collected from Clients.

2. Uploading the data on FTP – Dedicated Server.

3. Downloading the data.4. Printing & Segregation of data according

to prescribed norms.

5. Applying control checks on data downloaded.

6. Applying procedure to enter data in requisite software.

7. Verifying data entered in software and preparing control sheet.

8. Uploading the data.9. Conversion of data in to control/reporting

program.

10. Presentation in Excel sheet format.11. Review of presentation and matching of

balance with control/presentation program.

12. Preparation of final report.

Your Work

Scanned Documents Necessary Business Information

Conversion to Spreadsheet (After thorough verification)

Entered in QuickBooks (By qualified operators)

Final Checking (By Supervising CA)

Your Completed Work

Accounts payable Coding of invoice. Verifying invoice calculation & terms. Input invoice in accounts payable. Produce & distribute payable report. Respond to vendor inquires. Close accounts payable system monthly. Monthly accounts payable aging. Input manual checks/vouchers into system.

Cash management / Accounts receivable Enter deposit into general ledger. Transfer cash between accounts. Verifying & process debt service.

General accounting Preparing journal entries Complete monthly bank account reconsilation(s) Maintain chart of accounts Schedule/co-ordinate monthly/year end closes. Perform other SOFP/Balance sheet account

reconciliation. Produce & distribute trial balance & general

ledger report. Monitor accounting standards Support audit field work

Prepare/generate/submit agreed upon monthly financial reports.

Assist in reviewing/analyzing financial results.

Accounting records filing & retention. Recommend / implement accounting

process improvements. Assist in building annual budget model. Input prepared budget into general ledger

package for financial reporting process. Assist preparation of external financial

statements and schedules.

Process payroll with an outsource payroll provider (i.e. ADP)

Prepare journal entries for payroll. Review payroll.

Maintain/update fixed assets records. Calculate/record depreciation expenses. Process fixed assets

addition/sales/retirement. Account for lease transaction.

Preparation of Bank Reconciliation on monthly basis.

Different types of Reconciliation as Operating Account, Security Deposit, Credit Card – A/R.

Complete Presentation of Reconciliation in Excel work sheet with necessary supporting attachments.

Detail Control Sheet for regular monitoring and reporting purpose.

Value addition by providing interest and charges details to be incorporated in client system

Monthly reporting on pending items which require follow up by client.

HEMAL SHAHInvolved in providing Accounting Outsourcing

Services for last Thirteen years. Main Responsibilities and Achievements: The Role involves maintaining & Finalization of Books of

Accounts of Foreign Entities, this would cover- getting the data feeded in the software, by following accounting coding system, presentation in Excel format, tallying the Balance with control Programme or Software.

Analysis & Review of the data from Clients prospective, maintaining Accounts Receivables and Accounts Payable, preparing Cash Flow, Fund management.

Bank Reconciliation. Preparation of reports according to Foreign Law (US

GAAP) Analyzing Legal Documents & preparing Synopsis there of.

Managing the entire work and getting the same done from the staff in the desired manner, training them on the accounting methods, coding and decoding methods, to enable a smooth flow of work amongst all staff members.

Ensuring the paper work done accurately. Effective communication with superior, peers

and subordinate. Preparation of VAT Return and Filling Annual

Return with State and Federal Government Bodies – USA and to Companies House – U.K.

The software we are working with:

BWW – Business Works SAGE (MAS -200) – USA SAGE 50 PAYROLLS – U.K. SAGE ACCOUNTING – U.K. ACE Write Up CASEWARE QUICK BOOKS PEACHTREE IRIS