Query Creation

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SAP R/3 FINANCIALS

Query Creation

Prepared By Natesh G

Query Creation

TABLE OF CONTENTS

QUERY CREATION..........................................................................................3

1. INTRODUCTION.....................................................................................3

2. CREATE NEW QUERY..............................................................................3

2.1 CREATE NEW INFOSET................................................................................................32.2 CREATE USER GROUP.................................................................................................62.3 CREATE QUERY.........................................................................................................82.4 Create Transaction to view Query.......................................................................14

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Query Creation

Query Creation

1. Introduction

Queries are useful in creating reports without coding in ABAP. It is a very simple tool to generate complex reports for fetching data from various tables in SAP. One can either create a report or use the existing standard report to create a report that suits the needs. This document explains how to copy standard query to generate reports.

Be specific on query creation..whether client specific or cross client… Click on the environment in infoset / query t-code.

And select relevant ones.

Steps for creation of new query:1) Create Infoset – SQ02 (Assigning of Tables, Joining Tables & “Z” fields)2) Assign Infoset to Role / User Group – SQ033) Create Query – SQ01

2. Create New Query

2.1 Create New InfoSet

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Query Creation

Via Menus Tools -> ABAP Workbench -> Utilities -> SAP Query -> InfoSets

Via Transaction Code SQ02

* Copying an existing infoset.

Select the standard query that you want to copy and select the Copy from the Menu shown above or use Keyboard shortcut ‘Ctrl + F1’

Give the name for the Infoset that needs to be created

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Query Creation

After created, the Infoset needs to be generated, so that it can be used in creating the query.

* Creation of New Infoset: (List of contracts in SD as outputs…by joining tables VBAK & KNA1)

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Give VBAK & KNA1 & KNB1

For joining tables click on “Define condition after selecting both tables , the following will be visible on right hand side of the screen

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Query Creation

For establishing a relationship between both tables, we need to identify a common field in both the tables. Click on the above circled icon.

By default system shows the following relationship.

For establishing relationship between these two tables of VBAK & KNA1 with customer number..then we need to remove relationship came as default…click on “=” button and click on above.

Then find KUNNR field on left side as well and give relationship as “00” “=” “00” as below.

Come back once and generate Infoset. The following screen appears..press Enter

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In the above screen…left side of the screen shows the tables selected and system displays all the fileds in those tables…if we need to select only few of them for our reporting purpose either for input or output…then we need to get those fields to right hand side by dragging and dropping…Steps:

1) First create some field groups as required on right hand side2) Drag and drop required fields from left hand side to right hand side.

These groups will be useful during our output selection.Now only fields which are on the right hand side will be available for our evaluation purpose.

Click on the above to generate Infoset.

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2.2 Create User Group

Via Menus Tools -> ABAP Workbench -> Utilities -> SAP Query -> User Groups

Via Transaction Code SQ03

Once the user group is created, the users and Infosets that should be assigned to this

User group should be assigned. Select

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Assign the users who can change the Infosets and Queries assigned to the user group.

Click

Select the InfoSet that needs to be used for creating the Query

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2.3 Create Query

Via Menus Tools -> ABAP Workbench -> Utilities -> SAP Query -> Queries

Via Transaction Code SQ01

From the user group select the Menu below to go to the Queries

Click

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Select the InfoSet to enter the screen for creating the Query

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Use the arrows on the left screen to open the various tables and select the items in Selection Criteria and Output

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Note:

1. The values in the right screen are the Selection Options that appear on the screen (Input Screen)

2. The columns below are the Columns that appear in the Output. 3. For certain columns, there is an option to display either text or value or both. This

can be selected by Right-clicking on the column and selecting accordingly as shown.

4. The output columns also can be shuffled by dragging and dropping at the desired locations.

Click Button to save the query

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Choose the user group and give the name and description of the query that appears when the Query is executed

Once saved, the Query must be generated so that the Report name is generated which can be used for creating the transaction

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2.4 Create Transaction to view QueryVia Menus Tools -> ABAP Workbench -> Utilities -> SAP Query ->

QueriesVia Transaction Code SE93

Give the name of the Transaction that needs to be created

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Select the second option

Give the name of the Program that was copied from the Query

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Once Transaction is created, it can be checked by giving the name in the Address bar as shown above

The selection criteria appear as above. More selection options are got by using the

button. The output format also can be chosen by clicking the button.

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The output of the report is as shown below for SAP List Viewer

** For Transport of Query / Downloand of query : SQ03 click on ..

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Give names of infoset and query to download…

Select the filename to be download…and the path..

The following output will be given.

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And to upload into the destination system…goto the target system..use SQ03 and transport and click on Upload…

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