QUÉBEC GOLF FEDERATION

SECURITY POLICY

July 2011

NOTICE TO MEMBERS

The following articles are excerpts of the Act respecting safety in sports (RSQ., c.S-3.1) and they

apply to this security policy.

Decision 29. A sports federation or unaffiliated sports body, after

rendering a decision in accordance with its safety

regulations, shall transmit a copy thereof, by

registered or certified mail, to the person affected by

the decision within 10 days following the decision

and inform the person that an application for a review

by the Minister may be filed within 30 days of

receiving copy of the decision.

.

______________

1979, c. 86, a. 29; 1997, c. 43, a. 675;

1988, c. 26, a. 12; 1997, c. 79, a. 13.

Order to comply 29.1 The Minister may order a member of a sports

federation or unaffiliated sports body to observe the

safety regulations of the federation or body where the

federation or body fails to enforce them.

______________

1988, c. 26, a. 13; 1997, c. 79, a. 14.

Offence and penalty 60. Every member of a sports federation or unaffiliated sports

body who refuses to obey an order of the Minister

issued under section 29.1 is guilty of an offence and

is liable to a fine of $100 to $5,000.

______________

1979, c. 86, a. 60; 1990, c. 4, a. 810;

1997, c. 79, a. 38, 1988, c.26, a. 23;

1992, c. 61, a. 555.

Offence and penalty 61. In addition to any other sanction that may be

prescribed in the statutes or by-laws of a sports

federation or unaffiliated sports body whose safety

regulations have been approved by the Minister,

every person who does not comply with a decision

rendered by that federation or body in the application

of that regulation is guilty of an offence and is liable

to a fine of $50 to $500.

______________

1979, c. 86, a. 61; 1997, c. 79, a. 40.

1990, c. 4, a. 809;

TABLE OF CONTENTS

INTERPRETATION

CHAPTER PAGE

I Standards concerning golf facilities and equipment 1

II Standards concerning the practice and participation

in a training session or competition 2

III Standards concerning the training of sports managers 5

and their responsibilities

IV Standards concerning the organization and presentation 9

of a competition

V Penalties following a breach of this policy 10

LIST OF APPENDICES

APPENDIX 1 2007 RCGA Environment Policy

APPENDIX 2 First aid kit

APPENDIX 3 Notice to all competitors

APPENDIX 4 Conditions of the competition and Standard local rules

APPENDIX 5 Players’ code of conduct

APPENDIX 6 Motorized transportation policy

APPENDIX 7 Pace of play policy

APPENDIX 8 Coaching code of ethics

APPENDIX 9 Parents’ and spectators’ code of conduct

APPENDIX 10 Injuries and accidents report

INTERPRETATION

In this policy, the following entries mean:

Golf Québec: The Québec Golf Federation.

Golf Canada: National Sport Organization (Former RCGA)

RCGA: The Royal Canadian Golf Association.

PGA of Canada: The Canadian Professional Golf Association.

Training: Any activity which is supervised by a coach.

1

CHAPTER I

STANDARDS CONCERNING GOLF FACILITIES

AND EQUIPMENT

Section I

Facilities and equipment

Landscaping and course 1. The course must be designed in respect with the Golf

Canada Environment Policy as described in Appenix

1 “2007 RCGA Environment Policy”.

Clubhouse 2. The clubhouse must comply with the building code of

the Régie du bâtiment du Québec.

Section II

Security equipment

Communication 3. A phone must be accessible at all times near the

training and competition facilities. The following

phone numbers should be displayed near the phone:

i) Hospital;

ii) Ambulance;

iii) Police;

iv) Fire department.

First aid kit 4. A first aid kit as described in Appendix 2 must be kept

in a readily accessible location near the training and

competition facilities.

2

CHAPTER II

STANDARDS CONCERNING THE PRACTICE AND PARTICIPATION

IN A TRAINING SESSION OR COMPETITION

Section I

General information

Shoes with soft spikes 5. The participant must wear shoes with soft spikes.

Control of health status 6. The participant must stop playing, training or

competing as soon as he considers that his health status

prevents him from practicing golf normally or risks

harmful consequences to his physical integrity.

Drug, dopping substance 7. The participant must not be using or be under the

And alcohol influence of any drug, dopping substance, or alcoholic

beverage during a training session or competition.

Section II

Training

Supervision 8. As part of a Golf Québec program, a training session

must be supervised by a certified PGA of Canada

coach.

Warm-up 9. A warm-up session must begin with a series of

exercices designed to warm-up the specific joints that

are more solicited by the practice of golf.

Security rules 10. During a training session, the participant must:

i) inform the coach of any changes in his health

status that could prevent him from practicing

golf normally or that would risk causing harmful

consequences to his physical integrity;

ii) inform the coach that he is using medication and

might experience side effects;

iii) inform the coach that he is wearing contact

lenses;

iv) not use or be under th influence of any alcoholic

beverage or drug;

v) take into consideration the presence of other

participants on the course before executing an

exercice;

vi) refrain from installing himself in front of a

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participant who is ready to swing;

vii) refrain from swinging as a display of anger or

violently, except for the normal execution of a

stroke;

viii) refrain from hitting, kicking or throwing golf

clubs or other pieces of equipement with

violence or as a display of anger;

ix) take off the course any ball or obstacle that could

be disturbing;

x) not wear any jewelry that could fall or any

other object that could cause any injury, except

for accessories that are necessary for the

practice;

xi) tie their hair if it is long enough to impair

vision;

xii) respect other golfers and avoid disturbing them;

xiv) not use a walk-man or any other electronic

devices (cellular phone, Ipod, music devices);

xiv) display sportsmanship.

Ratio 11. In a supervised practice, the maximum number of

participant must respect the ratio of 12 players per

coach.

Section III

Competition

Affiliation 12. The participant must be a member of Golf Québec to

take part in any tournament sanctioned by Golf Québec.

Categories 13. The Golf Québec playing categories are:

i) junior, boys and girls:

a) 10-11 years old: mosquito;

b) 12-13 years old: pee-wee;

c) 14-16 years old: juvenile;

d) 17-18 years old: junior.

ii) amateur, men and women (19 years old +) ;

iii) mid-amateur, men and women (25 years old +) ;

iv) senior, men and women (55 ans years old +).

Upgrading 14. Upgrading is not authorized by Golf Québec.

Equipment 15. Golf clubs and balls that are used by a player must

comply with the Golf Canada standards as well as

with specifications and interpretations listed in

4

Appendices I and II.

Suspension of play 16. The round can be suspendent:

i) in case of an accident of if a participant is

injured;

ii) due to darkness, to the course condition or to

inclement weather;

Responsabilities 17. During a competition, the participant must:

1) before taking part in a competition, read the

Notice to all competitors as described in

Appendix 3 and the Conditions of the

competition and Standard local rules as

described in Appendix 4;

2) respect the security policies listed in article 10;

3) respect the Players’ code of conduct as

described in Appendix 5;

4) respect the Motorized transportation policy as

described in Appendix 6;

5) respect the Pace of play policy as described in

Appendix 7.

Security policies 18. The rules of the competition are printed in the official

Rules Book of the Golf Canada, which is available

through Golf Québec.

Waiver 19. All participants or the legal guardians of minor

players must sign a waiver indicating that they

understand the risks of the game before they can take

part in a competition.

5

CHAPTER III

STANDARDS CONCERNING THE TRAINING OF

SPORTS MANAGERS AND THEIR RESPONSIBILITIES

Section I

Instructors and coaches

Training 20. The instructor or coach must:

i) be a member of the PGA of Canada;

ii) have the appropriate level of certification

according to the PGA of Canada’s National

Coach Certification Program.

Certification levels 21. Levels of certification and interventions provided to

the instructors and coaches by the PGA of Canada are:

i) instructor of beginner golfers (IBG);

ii) instructor of intermediate golfers (IIG);

iii) instructor of advanced golfers (IAG);

iv) coach of new competitors (CNC);

v) coach of competitors in development (CCD);

vi) coach of high performance competitors (CHPC);

vii) coach of elite competitors (CEC).

Responsabilities 22. In a training session, the instructor and coach must:

i) have the appropriate level of certification as

listed in article 21;

ii) teach the Rules of golf;

iii) inform all participants on the security rules

identified in this policy;

iv) respect the coaches’ code of ethics as described

in Appendix 8;

v) during the training, make sure that security

standards listed in chapters I and II are respected;

vi) development among participant a respectful

attitude towards other participants, officials,

other members of the community, and equipment;

6

vii) establish a continued training program

corresponding to the skill level of each

participant;

viii) make sure that facilities and equipment are

complying with the standards listed in article 1

to 4;

ix) make sure that standards listed in articles 5 to 11

are respected;

x) take reasonable actions to ensure that no

participant is using or under the influence of any

alcoholic beverage, drug or dopping substance;

xi) in case of an injury, make sure that the

participant receives proper cares;

xii) be knowledgeable of the Golf Canada Rules of

the Competition;

xiii) not use or be under the influence of any

alcoholic beverage or drug while on duty.

Section II

Rules Officials

Certification levels 23. Rules Officials must be certified by Golf Canada.

of Rules Officials

Training 24. Levels of training that are offered to Rules Officials

by Golf Québec are:

i) Level 1: Beginner. Basic principles of the Rules

of Golf;

ii) Level 2: Assitant Rules Official. Regional or

provincial competitions;

iii) Level 3: Provincial certification for tournament

Rules Officials;

iv) Level 4: National certification.

Duties of the Head Referee 25. In a tournament sanctioned by Golf Québec, the Head

Referee must:

i) be appointed by the Golf Québec Rules

Committee Chairman or his appointment must

be approved by the Chairman;

ii) supervise the work of all rules officials;

iii) determine the supplementary local rules;

iv) make sure that this policy is respected;

7

v) collaborate with the Tournament Director to

write a report concerning breaches to this policy

within 7 days following an event;

vi) make sure that ruling equipment is available as

indicated in articles 1 to 4;

vii) make sure that standards are respected as

indicated in articles 5 to 11;

viii) verify the conditions of the course before and

during each round;

ix) make sure that the activity is held in secure

conditions, in respect with the policies of the

technical representative;

x) not use or be under the influence of any alcoholic

beverage or drug while on duty.

Suspension of play 26. The suspension of play procedure is:

i) The Tournament Director and Head Referee

suspend the play for the duration that they deem

necessary when circumstances that are out of our

control require it;

ii) The Tournament Director and Head Referee are

the only ones evaluating a suspension or delay of

play or any obstruction during a round.

Spectators in transit 27. In a tournament, make sure that parents and other

spectators remain approximately 50 yards far from

the group of golfers, behind them and in the grass

when possible, and that they respect the Parents’ and

Spectators’ Code of Conduct as described in

Appendix 9.

Section III

Course raters and handicap

Certification levels 28. The Course Rater must be certified by Golf Canada.

of course raters and handicap

Training 29. The Course Rater and handicap committee member

must take a Golf Canada certification exam.

Duties of the course raters 30. The duties of the Course Rater is to measure and

evaluate the relative difficulty of a golf course for the

purpose of providing golfers with an exact handicap

factor that can be applied from one course to another.

He must:

i) be named by the Golf Québec Tournament

Committee Chairman;

ii) make sure that the policy is respected;

8

iii) verify the conditions of the course et submit a

report to the club;

iv) make sure that the activity is held in secure

conditions;

v) not use or be under the influence of any alcoholic

beverage or drug while on duty.

9

CHAPTER IV

STANDARDS CONCERNING THE ORGANIZATION AND

PRESENTATION OF A COMPETITION

Tournament 31. An organization or club whose tournament is

Director sanctioned by Golf Québec must identify a

Tournament Director of 18 years old or more.

Tournament Director’s 32. The Tournament Director’s duties include:

duties

i) to be covered for liability by an insurance policy

in the eventually where he would make a

mistake in carrying out his duties or as a result of

carrying out his duties during a tournament;

The minimal amount of coverage must be at least

one million dollars for the duration of the

insured period. The coverage must extend to

actions of paid employees as well as volunteers

and must cover bodily injuries of any participant

or spectator;

ii) take reasonable actions to prevent that any drug,

dopping substance or alcoolic beverage are used

on the course during the tournament;

iii) maintain order and discipline amongst various

intervening parties and spectators;

iv) submit a report to Golf Québec, as described in

Appendix 10, concerning any breach to this

security policy or any bodily injury that could

have occurred in a tournamnet within 7 working

days following the end of the said tournament.

This report must be co-signed by the Head

Referee;

v) make sure that ruling equipment covered in

articles 1 to 4 is available at all times;

vi) enforce that standards described in articles 5 to

11 are respected.

Spectator traffic 33. In a tournament, make sure that parents and

spectators are respecting an approximate distance of

50 yards as they follow the group of players, in the

grass when possible, and that they respect the

Parents’ and Spectators’ Code of Conduct as

described in Appendix 9.

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CHAPTER V

PENALTIES FOLLOWING A BREACH OF THIS POLICY

Decisions of Rules Officials 34. Decisions that are rendered by Rules Officials in

compliance with the Conditions of the competition and

Code of conduct as well as applicable penalties, when

necessary, are immediately in effect and no appeal can

be filed with the Ministry.

Participant, coach, 35. A participant, coach, volunteer, or volunteer who

volunteer and spectators does not comply with this security policy can be

suspended by Golf Québec for an undetermined

period.

Organization, club, 36. An organization, club, or Tournament Director who

Tournament Director does not comply with this security policy can be

denied the right to attend any tournament that is

sanctioned by Golf Québec for an undetermined

period.

Rules Official 37. A Rules Official who does not comply with this

security policy can be suspended by Golf Québec for

an undetermined period.

Procedure 38. Golf Québec must warn any violator for every breach

he is charges with and invite him to explain his opinion

within a reasonnable time.

Decision and appeal 39. Golf Québec must send, by courrier or registered

mail, a copy of its decision to the violator, with 10

days after the date of the breach and must inform the

violator that he can ask for the decision to be

reviewed by the Ministry.

This appeal must be filed within 30 days following

reception of the decision in compliance with the Act

respecting safety in sports (L.R.Q., c. S-3.1).

11

LIST OF APPENDICES

APPENDIX 1 2007 RCGA Environmental Guidelines

APPENDIX 2 First aid kit

APPENDIX 3 Notice to all competitors

APPENDIX 4 Conditions of the competition and Standard local rules

APPENDIX 5 Players’ code of conduct

APPENDIX 6 Motorized transportation policy

APPENDIX 7 Pace of play policy

APPENDIX 8 Coaching code of ethics

APPENDIX 9 Parents’ and spectators’ code of conduct

APPENDIX 10 Injuries and accidents report

APPENDIX 1

2007 RCGA ENVIRONMENTAL GUIDELINES

1

APPENDIX 1

DIRECTIVES ENVIRONNEMENTALES DE LA RCGA - 2007

Guidelines for Golfers

Guidelines for Design, Construction and Renovation

Guidelines for Owners, Directors, Managers and Superintendents

Statement of Intent

The Royal Canadian Golf Association is committed to taking every practical precaution towards

ensuring that products and techniques used in the development and maintenance of golf courses

present the lowest possible risk to their employees, golfers, the public and the environment.

Strategy

It is the goal of the Royal Canadian Golf Association to develop programs to communicate and

promote practices that sustain an equilibrium between quality playing conditions and a healthy

environment. The Association acknowledges the need to blend a certain level of government

regulation with self-initiated action plans to achieve and maintain this balance. We also believe

that all regulations and plans should be based on scientifically supported data and, to this end, the

RCGA will continue to support turfgrass research.

We realize that everyone using, constructing or maintaining a golf course has a responsibility to

ensure this balance is kept. Discussions with national, provincial and regional stakeholders have

resulted in a set of recommended guidelines for golfers, golf course managers, superintendents,

and golf course designers and developers, based upon the following principles:

Guiding Principles

The Royal Canadian Golf Association and its member golf courses subscribe to the following

principles:

Ensure that all operations present the lowest possible risk to employees, golfers, the public

and the environment.

Comply with all legal requirements affecting operations and products.

Develop and implement environmental stewardship activities that conserve and enhance

natural resources.

Communicate with both the golfing and non-golfing public on issues concerning golf

development or maintenance and the environment.

Be responsive and sensitive to community concerns.

Communicate with and assist governments to encourage fair and attainable standards based

on scientifically supported data.

Communicate with the golf course management and golfers concerning the need to support

management practices that are environmentally responsive

GUIDELINES FOR GOLFERS

The game of golf is enhanced by, and indeed, is dependent upon the natural surroundings. The

quality of golf and life is enhanced by the preservation and conservation of our natural resources.

The Royal Canadian Golf Association and the Canadian golf industry have developed a code of

practice to ensure that the golf course continues to afford us the same natural experience for

future generations. You can help to continue providing the highest quality golfing experience by

considering the following guidelines.

Enjoy the natural environment and help to enhance and protect it by respecting all

2

local regulations.

Avoid activities which endanger plant, fish and wildlife populations or can potentially

threaten their habitat.

Assist in our conservation efforts by the efficient use of all water and energy resources.

Work with the management and directorship of your golf course to develop and

implement environmental enhancement programs.

Golf was meant to be played in a natural environment. Support your golf course's efforts

to balance course conditioning with environmental enhancement and conservation

strategies.

GUIDELINES FOR DESIGN, CONSTRUCTION AND RENOVATION

Golf course development employing effective principles of environmental design can

complement our natural environment. A golf course can enhance urban development, rehabilitate

previously disturbed landscapes and provide an effective barrier between agricultural, native, and

urban lands.

The Royal Canadian Golf Association and the Canadian golf industry recognize that vigilance is

required to develop and maintain the highest possible level of environmentally sensitive golf. To

help achieve the goals of preserving our natural heritage and conserving our natural resources we

encourage you to adhere to the following guidelines:

1. Site Selection

Assess the physical and economic viability of a golf course on a particular site.

Endeavour to select sites outside of agricultural land use zones, where possible. Should

agricultural land be the only option, follow local and provincial agricultural guidelines

when selecting development sites.

Respect the unique natural features and sensitive natural areas of a property. Avoid the

disturbance of these areas and incorporate these features into the design.

Consider present and potential natural resources when determining location.

Ensure conformity with all provincial and local regulatory requirements.

Ensure that an adequate water supply is available for both the potable and irrigation needs

of the golf facility and neighbouring properties on a long-term basis.

Be open, transparent and accountable with and to the community with respect to all aspects

of the project.

2. Design Considerations

Select plant species that are best suited to the local climate and require the minimum of

inputs.

Design the irrigation to efficiently use water only where and when needed.

Investigate the feasibility of using alternative or supplemental sources of irrigation water.

Maintain a vegetative buffer zone of at least ten metres adjacent to all water courses to assist

in filtering any nutrients or pesticides from storm water run-off, and to moderate water

temperatures.

Retain as much natural cover as possible and enhance vegetation through supplementary

planting of trees, shrubs and grasses, especially along fairways, to provide wildlife habitat

and along water courses supporting a fish habitat.

Incorporate as many natural features and areas in the golf course design as possible to

minimize disturbance of the existing ecology.

Consider future maintenance requirements of all golf course design features. Low-

maintenance features that require less intensive management are preferred.

3

3. Construction

Protect and/or re-establish native groundcover, trees and understorey species during and

after construction.

Schedule construction to protect soils by minimizing the time ground is left without cover.

Protect soils during construction through the use of mulching materials, hydro-seeding or

sod.

Monitor groundwater quality before, during and after construction.

Avoid construction near water courses. If construction is necessary, ensure adequate

measures are in place to protect water quality, fisheries and stream-side habitats. Contact the

local regulatory agencies for guidance.

Monitor streams at their entrance and exit from the property both before and after

construction. The same monitoring should be applied to natural onsite lakes.

GUIDELINES FOR OWNERS, DIRECTORS, MANAGERS AND SUPERINTENDENTS

A properly maintained golf course with established turfgrass cover and mature tree stands

provides much-needed greenspace relief from urban development. The filtering ability of dense,

healthy turf and its thatch layer can be utilized to filter pollutants before they reach groundwater

or enter rivers and streams. A golf course can be an attractive and effective transition between

agricultural, native, and urban landscapes and provides for the preservation or creation of areas

useful to wildlife. When managed in an environmentally conscious manner, golf courses can

enhance the quality of life within a neighbourhood. Resources such as the Canadian Golf

Superintendents Association’s Environmental Management Resource Manual can assist golf

courses with their environmental stewardship programs.

The Royal Canadian Golf Association and the Canadian golf industry are striving to preserve and

enhance the natural resources with which we are entrusted. To help us achieve these goals we

encourage you to adopt the principles outlined in the following guidelines.

1. Planning and Policies

Commit to the enhancement of your golf course by incorporating Environmentally

Responsible

Golf principles in all aspects of planning and policy-making.

Prepare an environmental policy statement and action plan for your golf course. Establish

an environmental committee to develop programs and foster staff, member, and public

support.

Establish a monitoring and evaluation process to assess the golf course's progress.

Commit to the use of environmental best management practices applicable to your site

2. Wildlife and Wildlife Habitats

Whenever possible, allow native vegetation to grow to provide natural/native habitat..

In non-golf areas of the property, replace native groundcover or shrubs that may have been

removed during any construction or renovation projects.

Avoid the disturbance of riverbanks whenever possible. If bank impacts cannot be

avoided, employ mitigating measures against erosion and siltation. Check with provincial

and local regulatory agencies for permit requirements.

Participate in programs such as the Audubon Co-operative Sanctuary Program for Golf

Courses which provide information and environmental expertise to conserve and enhance

fish and wildlife habitats on your property.

3. Clubhouse Operations

Develop and implement a waste management program to reduce, re-use and recycle waste

where possible.

4

Develop and implement a program of water and energy conservation.

Ensure where possible drainage from asphalt or concrete areas around buildings filters

through vegetation before reaching water rivers, lakes, and streams to avoid disruption to

aquatic habitat.

4. Integrated Pest Management

(IPM) Pest Controls

Reliable and accurate pest identification

Monitoring pest populations and environmental conditions to ensure treatments will only

be applied when necessary and when the treatment will be most effective.

Establishment of the environmental and playability impacts that can be tolerated

before control measures are implemented.

Use a combination of biological, cultural, physical, mechanical and chemical treatments

to control pests in a manner that achieves a high level of effectiveness while minimizing

environmental impact.

Evaluate the effectiveness of turf management practices and pest treatment methods through

the monitoring of IPM program success and determine if program changes are necessary.

Use only products registered for use in Canada and only those specified and approved for

use on golf courses.

Store all pesticides in an area conforming to all provincial regulations.

All mixing and loading of pesticides should be performed in accordance with all provincial

regulations.

Dispose of all pesticide containers and pesticide wastes in accordance with provincial

regulations.

All handling and spraying of pesticides to be performed by licensed pesticide applicators.

Pesticides should only be applied when wind conditions ensure a minimum of drift.

Protect water quality by maintaining a buffer zone between all water bodies and areas of

pesticide application.

When applying pesticides near water, use low-pressure spray nozzles to further reduce the

chance of drift.

Use appropriate methods to communicate with members of the golfing and non-golfing

community the nature of your application.

Apply the correct amount of product necessary to control the target pest and do so in

conformity with the specifications noted on the product label.

Only apply when the pest population and/or history warrants treatment, as determined by

pest monitoring.

Participate in a provincial pest management accreditation, when available.

Fertilizer Use

Use only products registered for use in Canada for only their specified and approved function.

Store all fertilizers in an area conforming to all provincial regulations.

Apply fertilizer only in quantities that can be utilized by the plant to minimize leaching

potential.

Protect water quality by maintaining a buffer zone between all water bodies and areas of

fertilizer application.

Use appropriate methods to communicate with members of the golfing and non-golfing

community the nature of your application.

Participate in a provincial pest management accreditation, when available.

Water Use

Irrigate only the areas requiring water and limit the amount applied to the current

requirements of the plant. Monitor daily.

5

Utilize water auditing to evaluate system performance to allow for efficient delivery of

water through the irrigation system.

Investigate the feasibility of alternative or supplemental irrigation water sources such

as effluent or on-site storage reservoirs for storm water run-off collection.

Conduct water quality tests of ground water and surface water at entry and exit points of

the property on a regular basis.

APPENDIX 2

CONTENT OF FIRST AID KIT

APPENDIX 2

CONTENT OF FIRST AID KIT

1 St-John Ambulance’s First aid manual

150 ml of antiseptic such as used in hospitals

24 safety pins

24 adhesive bandages (wrapped individually)

6 triangular bandages

4 rolls of 50 mm gauze bandage

4 rolls of 100 mm gauze bandage

4 packs of cotton balls (25 g each)

12 tampons or 75 mm x 75 mm gauze compresses

4 surgical tampons for compression bandages (wrapped individually)

1 roll of 12 mm adhesive bandage

1 roll of 50 mm adhesive bandage

Assorted splints

1 pair of cissors

1 tweezers

N.B.: The inventory of the first aid kit must be checked frequently.

APPENDIX 3

NOTICE TO ALL COMPETITORS

APPENDIX 3

NOTICE TO ALL COMPETITORS

1) Golf Québec membership card

A valid Golf Québec / Golf Canada membership card (original of the current year) must be

presented at each tournament. The handicap factor must have been certified within 15 days of the

tournament. A player who does not show his/her card or the document certifying his/her

handicap may be refused access to the competition.

2) Entries

The Committee reserves the right to limit the size of the field for all provincial tournaments.

Entries must be received before the deadlines indicated on the website.

3) Discipline

All junior competitors must follow the 2011 Junior Code of Conduct. All amateur competitors

must follow the 2011 Code of Conduct for competitors. The dress code will be strictly enforced.

All competitors must follow the Amateur Status Rules available on the Golf Canada website (

(www.golfcanada.ca).

4) Practice rounds

1. Provincial Junior Championship: For the official practice round, each player’s tee time

will be posted on Internet.

2. For tournaments where a practice round is permitted, players must make their own

reservation(s) with the concerned golf shop. Host club requirements may vary.

5) Starting times

The player must start at the time established by the Committee.

PENALTY FOR BREACH OF THIS RULE 6-3: DISQUALIFICATION

Note: The Committee may provide, in the conditions of a competition (R33-1), that if the player

arrives at his starting point, ready to play, within five minutes after his starting time, in the

absence of circumstances that warrant waiving the penalty of disqualification as provided in Rule

33-7, the penalty for failure to start on time is loss of the first hole in match play or two strokes at

the first hole in stroke play instead of disqualification.

6) Alternates

Players who want to substitute for any last minute cancellations will not be accepted, even if

there is some place available, unless they are listed on the official draw.

7) Results Competitors must exchange their scorecards. They must verify their own scores and act as score

keepers for another competitor. It is highly recommended to verify your scorecard before signing

and submitting it to the scoring official. Scorecards must be signed by the scorer and the player.

Parents and spectators cannot be involved in the scoring of a player. A player who doesn’t hand

in his/her card will be disqualified, resulting in a DNF (did not finish) score.

8) Prizes in tournaments

In general, gift certificates are awarded to the best gross scores in all championships. Some gift

certificates may also be given to the best net scores for some events.

9) Reimbursement policy

In general, when the registration deadline for a tournament is over, no reimbursement is issued if

the player decides not to take part in the tournament. They are handled as “no shows”.

10) Medical problems

The only situation where we might reimburse a player is if an injury prevents him from taking

part in our tournament. An evaluation of your case will be made to see if we can reimburse your

entry fee. Administrative charges of $25 will be kept by Golf Québec in these situations. You

must make a specific claim, documented and signed by your physician. If there is no medical

letter, you will not get refunded.

If health problems prevent you from playing in any of our tours (women’s, men’s or junior) for

the ongoing year, you could be able to maintain your status from the preceding year. This can be

done by sending a specific request informing us of your situation (at least 48 hours) before the

beginning of a tournament, and documented by your attending physician. Each request is

reviewed by the Tournament Committee. However, please note that if you were on the Order of

Merit from the preceding year, the privileges attached to this honour will not be transferred.

11) Motorized Transportation Policy

Please refer to the Motorized Transportation Policy for rules applying to use of electric carts on

our website.

12) No shows

After qualifying, a player who does not show for his/her starting time for a subsequent round

without notifying Golf Québec, will have his/her entry cancelled for his/her next tournament.

APPENDIX 4

CONDITION OF THE COMPETITION AND

STANDARD LOCAL RULES

APPENDIX 4

CONDITION OF THE COMPETITION AND

STANDARD LOCAL RULES

2011 – CONDITIONS OF COMPETITION and STANDARD LOCAL RULES

Approved: March 2011

Play is governed by the 2008 Rules of Golf of the Royal Canadian Golf Association (RCGA), the

2010-2011 RCGA Decisions on the Rules of Golf and where applicable, by the following Local

Rules and Conditions of Competition, subject to changes, additions or deletions for particular

Championships by the Rules Committee of Golf Québec. The player’s attention is drawn to

Conditions of Competition as printed on the forms accompanying applications for entry.

Complete text of Rules and Appendix I Part A, B, C may be found in the 2008 RCGA Rules of

Golf.

Unless otherwise noted, penalty for breach of a Condition or Local Rule is:

Match play - Loss of hole; Stroke play – Two strokes

SECTION A: CONDITIONS OF THE COMPETITION

Specification of the Ball – The ball the player plays must be named on the current List of

Conforming Golf Balls recognized by the RCGA. The current List of Conforming Golf Balls is

available in the Golf Québec Tournament Office.

Penalty for Breach of Condition: Disqualification

Specification of Driver Head – Any driver the player carries must have a clubhead, identified

by model and loft, that is named on the current List of Conforming Driver Heads recognized by

the RCGA. The current List of Conforming Driver Heads is available in the Golf Québec

Tournament Office.

Penalty for Breach of Condition: See Penalty Statement for Rules 4-1 and 4-2

Time of Starting – Note to Rule 6-3 is in effect.

Caddies – In stroke play competition, a player is prohibited from having another competitor

serve as his caddie.

Penalty for Breach of Condition: See Penalty Statement for Rule 6-4

Pace of Play – See posted 2010 Golf Québec Pace of Play Policy.

Discontinuance of Play – Note to Rule 6-8b is in effect. All practice areas are closed when play

is suspended for a dangerous situation until the Golf Québec Rules Committee has declared them

open. A player using such practice areas will be subject to disqualification.

Note: A suspension for a dangerous situation will be signaled by one prolonged air horn note. All

other types of suspension will be signaled by three consecutive air horn notes. Resumption of

play will be signaled by two short air horn notes.

Practice – In stroke play competition, a player may not practice on or near the putting green of

the hole last played or roll a ball on the putting green of the hole last played.

Transportation – Players must not ride on any form of transportation during a stipulated round

unless authorized by the Committee. See 2010 Golf Québec Transportation Policy.

Penalty for Breach of Condition: See Penalty Statement in Appendix 1, Part C, Section 9.

Close of Competition – The competition is deemed to have closed when the trophy has been

presented to the winner or, in the absence of a prize ceremony, when all scores have been

approved by the Committee.

SECTION B: LOCAL RULES

Abnormal Ground Conditions - Rule 25

Ground under repair includes:

Areas defined by white lines;

French drains filled with stones;

Seams of Cut Turf – Through the green, seams of cut turf (not the turf itself) are deemed to be

ground under repair. However, interference by a seam with the player’s stance is deemed not to

be, of itself, interference under Rule 25-1. If the ball lies in or touches the seam or the seam

interferes with the area of intended swing, relief is available under Rule 25-1. All seams within

the cut turf area are considered the same seam.

Embedded Ball Through the Green – Local Rule as prescribed in Appendix I, Part B, Section

4a is in effect.

Obstructions - Rule 24 – White lined areas tying into artificially surfaced roads, paths or

obstructions are deemed to have the same status as the road, path or obstruction and are not

ground under repair.

Wood Chips and Mulch – Wood chips and mulch are loose impediments.

Integral Parts of the Course

Wrappings, wires, cables and other objects when closely attached to trees;

Artificial walls and/or pilings when used to define the margin of bunkers. Such walls and/or

pilings are through the green.

Permanent Elevated Power Lines or Cables – If a ball strikes a permanent elevated power line

or cable, the stroke MUST be cancelled and the player must play a ball as nearly as possible at

the spot from which the original ball was last played in accordance with Rule 20-5.

Distance Measuring Devices – A player may obtain distance information by using a device that

measures distance only. However, if, during a stipulated round, a player uses a distance-

measuring device that is designed to gauge or measure other conditions that might affect his play

(e.g., gradient, wind-speed, temperature, etc.), the player is in breach of Rule 14-3, for which the

penalty is disqualification, regardless of whether any such additional function is actually used.

Penalty for Breach of this local rule : Disqualification

Temporary Obstructions - Local Rule as prescribed in Appendix I, Part B, Section 7 is in effect.

APPENDIX 5

PLAYERS’ CODE OF CONDUCT

APPENDIX 5

PLAYERS’ CODE OF CONDUCT

Golf Québec takes great pride in the quality of its players, host facilities and broad community

involvement at each tournament. In order to continue making Golf Québec tournaments

enjoyable for everyone, the Association requires all participants to adhere to a set of guidelines

known as the Golf Québec Code of Conduct.

The Golf Québec Code of Conduct is to be followed throughout the entire competition.

VIOLATIONS OF THE CODE OF CONDUCT ON THE GOLF COURSE

• Unsportsmanlike conduct, including abusive language, club throwing, disrespect to

volunteers, officials or fellow competitors, or abuse of golf course property.

• Use of drugs or alcohol.

• Failure to adhere to the dress code during practice round or tournament play.

• Withdrawing from Golf Québec sanctioned competition without notifying the Committee in

advance either during the round or before play begins.

• Use of a personal audio player or a cell phone while on the course.

VIOLATIONS OF THE CODE OF CONDUCT OFF THE GOLF COURSE

• Any vandalism at a host hotel, abusive behavior to host family or their property.

• Any other conduct not becoming of a Golf Québec participant.

CODE OF CONDUCT PENALTIES

• A participant’s entry is subject to rejection at any time (including during the Championship)

by Golf Québec. The reason for rejection may include unbecoming conduct.

• Any Code of Conduct violation will result in a written letter to the participant.

• Disqualification from future Golf Québec sanctioned tournament(s) for which he has been

accepted.

Note:

The Golf Québec Tournament Committee may assess any or all of the preceding penalties based

on the severity and frequency of the violation(s). In the event of a suspension, the participant will

be required to submit a written account of the Code of Conduct violation to the Golf Québec

Discipline Committee within 30 days of the suspension. The Committee will determine the

length of the suspension after reviewing all submitted materials, including a Golf Québec

tournament staff account of the violation. Any participant who is under suspension will not be

eligible for post-season honors.

DRESS CODE

All Golf Québec Competitors and Caddies must adhere to the Golf Québec dress code.

Men:

Golf shorts are permitted. However, they must not extend beyond the top of the knee, and

must not be shorter than three inches above the knee. Socks are required when shorts are

worn.

Golf shirts must have collars. Mock necks are acceptable.

Rugby / Cargo pants with external pockets, jeans and tank tops are not permitted.

The Golf Québec dress code is in effect during all practice and tournament rounds; and

anytime the competitor is on the host golf course property.

Ladies:

TOPS:

• Polo shirts with or without sleeves.

• Sleeveless shirts with or without collar but MUST have minimum 4 inch seam at the

shoulder. TANK TOPS ARE NOT PERMITTED.

• Dress T-shirt with or without collar or sleeves including V-neck, Mock neck, Turtle neck.

• Signature Cresting is allowed but NO ADVERTISING unless approved in writing by the

Managing Coordinator of Women’s Tournament.

• Tops may be worn tucked or untucked but NO midriff or cleavage can be shown.

• Tops may be fitted but NOT skin-tight.

BOTTOMS:

• Pants, capris.

• Skorts or shorts. MUST not be shorter than 4 inches above the knees.

• NO denim, spandex or fleece “sweatshirt” fabrics.

• Bottoms should be tailored but NOT skin tight.

FOOTWEAR

It is a condition of Golf Québec competitions that shoes with metal or traditionally designed

spikes are prohibited. Penalty for breach of this rule is DISQUALIFICATON.

CADDIES: Caddies must wear flat-soled shoes.

APPENDIX 6

MOTORIZED TRANSPORTATION POLICY

APPENDIX 6

MOTORIZED TRANSPORTATION POLICY

Extract of Golf Québec 2011 Extract of RCGA 2007

As a general policy, players and their caddies

are expected to walk at all times at Golf Québec

competitions.

There are exceptions to this policy:

A competitor with a serious or permanent physical

disability may request the use of motorized

transportation for himself at any Golf Québec

competition by following the approved application

procedure. If motorized transportation is approved

for a player at a competition that would otherwise

prohibit the use of motorized transportation, the

conditions described in Part A below must be

respected.

Competitors will be permitted to use motorized

transportation in the following competitions:

Spring Open qualifying rounds, Senior, Mid-

Amateur, Mixed, Generations, Four-Ball, and

Players championships. The conditions described

in Part B below must be respected.

If it can save time, a Rules official can, and indeed

should, transport a player proceeding under stroke

and distance penalty.

As a general policy, players and their caddies are

expected to walk at all times at Golf Canada

competitions.

There are exceptions to this policy:

A competitor with a serious or permanent physical

disability may request the use of motorized

transportation for himself at any Golf Canada

competition by following the approved application

procedure. If motorized transportation is approved

for a player at a competition that would otherwise

prohibit the use of motorized transportation, the

conditions described in Part A below must be

respected.

Competitors will be permitted to use motorized

transportation in senior competitions. The conditions

described in Part B below must be respected.

If it can save time, a Rules official can, and indeed

should, transport a player proceeding under stroke

and distance penalty.

Part A:

Use of motorized transportation by a person

with a serious or permanent disability

When using motorized transportation, the player

must not:

1. Permit anyone else to drive the cart (other than

moving it a very short distance to facilitate

play);

2. Permit anyone else to ride in the cart;

3. Drive, when practical, past any player’s ball to

gauge distance or gather any other information

about the hole. A player should keep pace with

the other competitors and not have the

advantage of arriving at his ball before the

other competitors.

A player in breach of this condition is subject to

penalty as follows:

Match play—At the conclusion of the hole at

which the breach is discovered, the state of the

match is adjusted by deducting one hole for each

hole at which a breach occurred; maximum

deduction per round—Two holes.

Stroke play—Two strokes for each hole at which

any breach occurred; maximum penalty per

round—Four strokes.

Part A:

Use of motorized transportation by a person with

a serious or permanent disability

When using motorized transportation, the player

must not:

1. Permit anyone else to drive the cart (other than

moving it a very short distance to facilitate play);

2. Permit anyone else to ride in the cart;

3. Drive, when practical, past any player’s ball to

gauge distance or gather any other information

about the hole.

A player in breach of this condition is subject to

penalty as follows:

Match play—At the conclusion of the hole at which

the breach is discovered, the state of the match is

adjusted by deducting one hole for each hole at

which a breach occurred; maximum deduction per

round—Two holes.

Stroke play—Two strokes for each hole at which any

breach occurred; maximum penalty per round—Four

strokes.

Match or stroke play—In the event of a breach

between the play of two holes, the penalty applies to

the next hole.

Match or stroke play—In the event of a breach

between the play of two holes, the penalty applies

to the next hole.

Any subsequent breach of this rule may result in

disqualification.

Any subsequent breach of this rule may result in

disqualification.

Part B:

Use of motorized transportation

There is a limit of 2 golf carts per group.

If a cart is shared by two or more players, the cart

and everything in it are deemed to be the

equipment of the player whose ball is involved

except that, when the cart is being moved by one

of the players sharing it, the cart and everything in

it are deemed to be the equipment of the player

moving the cart.

When using motorized transportation, the player

must not:

i) Permit anyone other than a player or caddie

to drive the cart (other than moving it a very

short distance to facilitate play);

ii) Permit anyone other than a player or caddie

to ride in the cart;

iii) Drive, when practical, past any player’s ball

to gauge distance or gather any other

information about the hole. A player should

keep pace with the other competitors and not

have the advantage of arriving at his ball

before the other competitors.

A player in breach of this condition is subject to

penalty as follows:

Match play—At the conclusion of the hole at

which the breach is discovered, the state of the

match is adjusted by deducting one hole for each

hole at which a breach occurred; maximum

deduction per round—Two holes.

Stroke play—Two strokes for each hole at which

any breach occurred; maximum penalty per

round—Four strokes.

Match or stroke play—In the event of a breach

between the play of two holes, the penalty applies

to the next hole.

Any subsequent breach of this rule may result in

disqualification.

Part B:

Use of motorized transportation

There is a limit of 2 golf carts per group.

If a cart is shared by two or more players, the cart

and everything in it are deemed to be the equipment

of the player whose ball is involved except that,

when the cart is being moved by one of the players

sharing it, the cart and everything in it are deemed to

be the equipment of the player moving the cart.

When using motorized transportation, the player

must not:

i) Permit anyone other than a player or caddie to

drive the cart (other than moving it a very short

distance to facilitate play);

ii) Permit anyone other than a player or caddie to

ride in the cart;

iii) Drive, when practical, past any player’s ball to

gauge distance or gather any other information

about the hole.

A player in breach of this condition is subject to

penalty as follows:

Match play—At the conclusion of the hole at which

the breach is discovered, the state of the match is

adjusted by deducting one hole for each hole at

which a breach occurred; maximum deduction per

round—Two holes.

Stroke play—Two strokes for each hole at which any

breach occurred; maximum penalty per round—Four

strokes.

Match or stroke play—In the event of a breach

between the play of two holes, the penalty applies to

the next hole.

Any subsequent breach of this rule may result in

disqualification.

APPENDIX 7

PACE OF PLAY POLICY

APPENDIX 7

PACE OF PLAY POLICY

Golf Québec – 2011 Text Extract of RCGA 2007 (for discussion)

The Rules of Golf require that a player must play

without undue delay (Rule 6-7). Rule 6-7 states, in

part: “For the purpose of preventing slow play, the

Committee may, in the conditions of a competition

(Rule 33-1), establish pace of play guidelines

including maximum periods of time to complete a

stipulated round, a hole or a stroke.” In

accordance with Rule 6-7, the RCGA has adopted

the following pace of play guidelines.

The Rules of Golf require that a player must play

without undue delay (Rule 6-7). Rule 6-7 states, in

part: “For the purpose of preventing slow play, the

Committee may, in the conditions of a competition

(Rule 33-1), establish pace of play guidelines

including maximum periods of time to complete a

stipulated round, a hole or a stroke.” In accordance

with Rule 6-7, Golf Canada has adopted the

following pace of play guidelines.

“OUT OF POSITION” DEFINED – STROKE

PLAY

The first group to start will be considered out of

position if, at any time during the round, they

exceed the time allotted to play, as detailed on the

applicable course’s Pace of Play Time Chart (Time

Par). Time Par will be established at each course

for groups of two players, three players or four

players.

The second and third groups to start will be

considered out of position if, at any time during

the round, they (a) exceed the allotted time to play

and (b) arrive at the teeing ground of a hole that is

open and free of play.

Any subsequent group will be considered out of

position if, at any time during the round, they

arrive at the teeing ground of a hole that is open

and free of play.

“OUT OF POSITION” DEFINED – MATCH

PLAY

The first match to start will be considered out of

position if, at any time during the round it exceeds

the time allotted to play, as detailed on the

applicable course’s Pace of Play Time Chart (Time

Par).

Subsequent matches will be considered out of

position if, at any time during the round, they (a)

exceed the allotted time to play and (b) arrive at

the teeing ground of a hole that is open and free of

play.

“OUT OF POSITION” DEFINED – STROKE

PLAY

The first, second, and third groups are deemed out of

position if, at any time during the round, they exceed

the time allotted to play, as detailed on the applicable

course’s Pace of Play Time Chart (Time Par). Time

Par will be established at each course for groups of

two players, three players or four players.

Any subsequent group will be considered out of

position if, at any time during the round, they arrive

at the teeing ground of a hole that is open and free of

play.

“OUT OF POSITION” DEFINED – MATCH

PLAY

The first match to start will be considered out of

position if, at any time during the round it exceeds

the time allotted to play, as detailed on the applicable

course’s Pace of Play Time Chart (Time Par).

Subsequent matches will be considered out of

position if, at any time during the round, they (a)

exceed the allotted time to play and (b) arrive at the

teeing ground of a hole that is open and free of play.

MONITORING OF GROUPS

A group that is out of position will normally be so

informed by the Committee. However, the

Committee reserves the right to time any player or

group of players that the Committee deems is out

of position or may be in breach of Rule 6-7,

whether or not the player or group has been

MONITORING OF GROUPS

A group that is out of position will normally be so

informed by the Committee. However, the

Committee reserves the right to time any player

or group of players that the Committee deems is

out of position or may be in breach of Rule 6-7,

whether or not the player or group has been

informed. informed.

TIMING

The timing of a player’s stroke will begin when it

is his turn to play and he can play without

interference or distraction. Any time spent

determining yardages will count as time taken for

the next stroke. On the putting green, timing will

begin after a player has been allowed a reasonable

amount of time to mark, lift, clean and replace his

ball, repair his ball mark and other ball marks on

his line of putt and remove loose impediments on

his line of putt.

Any player in a group which is out of position

shall be penalized for undue delay if, during the

round, he twice takes 40 seconds or more to play a

stroke.

An extra 10 seconds will be allowed for:

(a) the first player to play a stroke on a par-3

hole;

(b) the first player to play a second stroke on a

par-4 or par-5 hole (when attempting to reach

the putting green);

(c) the first player to play a third stroke on a par-

5 hole; or

(d) the first player to play on or around the

putting green.

If a group, which is out of position, regains its

position, timing of players will cease. Timing may

recommence if the group subsequently falls out of

position, in which case any recorded timing

exceeding 40 seconds anytime during the round

will be carried over throughout the round. Such

groups out of position will not be notified of

monitoring and timing unless asked by the

player(s). The Committee reserves the right to

time an individual player or group of players.

Undue delay can also occur between strokes (such

as by walking too slowly) and between the play of

two holes.

TIMING

The timing of a player’s stroke will begin when it is

his turn to play and he can play without interference

or distraction. Any time spent determining yardages

will count as time taken for the next stroke.

On the putting green, timing will begin after a player

has been allowed a reasonable amount of time to

mark, lift, clean and replace his ball, repair his ball

mark and other ball marks on his line of putt and

remove loose impediments on his line of putt.

Any player in a group which is out of position shall

be penalized for undue delay if, during the round, he

twice takes 40 seconds or more to play a stroke.

If a group, which is out of position, regains its

position, timing of players will cease. Timing may

recommence if the group subsequently falls out of

position, in which case any recorded timing

exceeding 40 seconds anytime during the round will

be carried over throughout the round. Such groups

out of position will not be notified of monitoring

and timing unless asked by the player(s). The

Committee reserves the right to time an individual

player or group of players.

Undue delay can also occur between strokes (such as

by walking too slowly) and between the play of two

holes.

PENALTIES

Stroke play: Any player in a group out of position

who exceeds 40 seconds to play a stroke on two

occasions will be informed as soon as practicable

that he has been penalized one stroke. If the player

exceeds 40 seconds to play a stroke on two more

occasions while the group remains or has again

become out of position (a total of four), he will be

informed as soon as practicable that he has been

penalized an additional two strokes. If the player

exceeds 40 seconds to play a stroke on two more

occasions while the group remains or has again

become out of position (a total of six), he will be

informed as soon as practicable that he has been

disqualified.

Match play: Any player in a match out of position

who exceeds 40 seconds to play a stroke on two

PENALTIES

Stroke play: Any player in a group out of position

who exceeds 40 seconds to play a stroke on two

occasions will be informed as soon as practicable that

he has been penalized one stroke.

If the player exceeds 40 seconds to play a stroke on

two more occasions while the group remains or has

again become out of position (a total of four), he will

be informed as soon as practicable that he has been

penalized an additional two strokes.

If the player exceeds 40 seconds to play a stroke on

two more occasions while the group remains or has

again become out of position (a total of six), he will

be informed as soon as practicable that he has been

disqualified.

occasions will be informed as soon as practicable

that he has lost the hole at which the second

excess time was recorded. If the player exceeds 40

seconds to play a stroke on two more occasions

while the group remains or has again become out

of position (a total of four), he will be informed as

soon as practicable that he has forfeited the match.

Match play: Any player in a match out of position

who exceeds 40 seconds to play a stroke on two

occasions will be informed as soon as practicable that

he has lost the hole at which the second excess time

was recorded. If the player exceeds 40 seconds to

play a stroke on two more occasions while the group

remains or has again become out of position (a total

of four), he will be informed as soon as practicable

that he has forfeited the match.

APPENDIX 8

COACHING CODE OF ETHICS

Principles and Ethical Standards

APPENDIX 8

COACHING CODE OF ETHICS

Principles and Ethical Standards

INTRODUCTION

The code of ethics adopted by Golf Canada is focused around four ethical principles and

recommended by the Golf Canada Player and Program Development Committee.

I. Respect for Participants

II. Responsible Coaching

III. Integrity in Relationships

IV. Honouring Sport

Each principle is followed by a brief description and a list of ethical standards illustrating how

that principle applies to the activities of coaches. These standards are grouped by key words that

are an important part of the overall principle.

I. Respect for Participants

The principle of respect for participants challenges coaches to act in a manner respectful of the

dignity of all participants in sport. Fundamental to this principle is the basic assumption that

each person has value and is worthy of respect.

Acting with respect for participants means that coaches:

I. Do not make some participants more or less worthy as persons than others on the basis of

gender, race, place of origin, athletic potential, colour, sexual orientation, religion,

political beliefs, socioeconomic status, marital status, age or any other conditions.

II. Have a responsibility to respect and promote the rights of all participants. This is

accomplished by establishing and following procedures for confidentiality (right to

privacy), informed participation and shared decision-making (right to self-determination

– athletes’ rights), and fair and reasonable treatment (right to fairness). Coaches have a

special responsibility to respect and promote the rights of participants who are in

vulnerable or dependant positions and less able to protect their own rights.

III. Interact with others in a manner that enables all participants in sport to maintain their

dignity.

IV. Build mutual support among fellow coaches, officials, athletes, and their family

members.

In being faithful to the principle of respect for participants, coaches would adhere to the

following ethical standards:

Key Words Ethical Standards

Respect

1.1 Treat all participants in sport with respect at all time.

1.2 Provide feedback to athletes and other participants in a caring manner that is sensitive to

their needs, e.g., focus on the performance rather than on the athlete.

1.3 Respect the areas of expertise, experience, and insights of others in sport by considering

carefully their opinions.

1.4 Do not engage publicly (e.g., statements, conversations, jokes, presentations, media

reports) in demeaning descriptions of others in sport.

1.5 Be discreet in non-public conversations about athletes, coaches or other participants in

sport.

Rights

1.6 Recognize athletes’ right to consult with other coaches and advisors.

1.7 Respect athletes as autonomous individuals and refrain from intervening inappropriately

in personal affairs that are outside the generally accepted jurisdiction of a coach.

Equity

1.8 Treat all participants equitably within the context of their sporting activities, regardless of

gender, race, national or ethical origin, athletic potential, colour, sexual orientation,

religion, political beliefs, socioeconomic status and any other condition.

1.9 Use language that conveys respect for the dignity of others (e.g., gender-neutral terms) in

written and verbal communications.

1.10 Do not practice, condone, ignore, facilitate or collaborate with any form of unjust

discrimination in sport.

1.11 Act to prevent or correct practices that are unjustly discriminatory.

Empowerment

1.12 Encourage and facilitate participants’ abilities to be responsible for their own behaviour,

performance and decisions.

1.13 Respect, as much as possible, the opinions and wishes of participants when making

decisions that affect them.

1.14 Give athletes the opportunity to discuss, contribute to, and agree with proposals for

training and performance standards.

Informed Participation

1.15 Provide athletes with the information necessary for them to be meaningfully involved in

the decisions that affect them.

1.16 Communicate and cooperate with family members, involving them in appropriate

decisions pertaining to an athlete’s development.

1.17 Clarify the nature of coaching services to participants, i.e., athletes parents, family

members or significant others.

1.18 Determine, in consultation with athletes and others, what information is confidential.

1.19 Keep confidential any information about athletes or others gained through coaching

activities and believed to be considered confidential by those persons.

1.20 Share confidential information only with the consent of those requesting confidentiality

or in a way that the individual(s) involved cannot be identified.

1.21 Exercise discretion in recording and communicating information to prevent this

information from being interpreted or used to the detriment of others.

1.22 Clarify and implement measures to protect confidential information, e.g., restricting

access to confidential records.

1.23 Encourage a climate of mutual support among all participants in sport.

1.24 Encourage participants to respect one another and to expect respect for their worth as

individuals.

1.25 Keep informed on current issues related to respect for participants, e.g., gender equity.

II. Responsible Coaching

The principle of responsible coaching carries the basic ethical expectation that the activities of

coaches will benefit society in general and participants in particular and will do no harm.

Fundamental to the implementation of this principle is the notion of competence – responsible

coaching (maximizing benefits and minimising risks to participants) is performed by coaches

who are “well prepared and current” – in their discipline.

In addition, responsible coaching means that coaches:

I. act in the best interest of the athletes development as a whole person

II. recognize the power inherent in the position of coach

III. are aware of their personal values and how these affect their practice as coaches

IV. acknowledge the limitations of their discipline

V. accept the responsibility to work with other coaches and professionals in sport

In being faithful to the principle of responsible coaching, coaches would adhere to the following

ethical standards:

Key Words Ethical Standards

Professional

2.1 Be responsible for achieving a high level of professional training competence through

appropriate training.

2.2 Keep current with relevant information (knowledge), coaching, and teaching skills and

research through personal learning projects, discussions with colleagues, workshops,

courses, conferences, etc. to ensure that coaching services benefit and do not harm others.

Self Knowledge

2.3 Evaluate how personal experiences, attitudes, beliefs, values, socioeconomic status,

sexual orientation, individual differences, and stresses influence actions as coaches and

integrate this awareness into all efforts to benefit and not harm others.

2.4 Engage in self-care activities that help to avoid conditions (e.g., burnout, addictions) that

could result in impaired judgement and interfere with the ability to benefit and not harm

others.

Beneficence

2.5 Coach in a way that benefits athletes, removes harm, and acts consistently for the good of

the athlete, keeping in mind that the same training, skills and powers that coaches use to

produce benefits for athletes are also capable of producing harm.

Coaching Limits

2.6 Take the limits of knowledge and capacity into account in coaching practice; in

particular; do not assume responsibilities if insufficiently prepared for them.

2.7 Recognise and accept when it is appropriate to refer athletes to other coaches or sport

specialists.

2.8 Refrain from working in unsafe or inappropriate situations that significantly compromise

the quality of coaching services and the health and safety of athletes.

Athlete’s interest

2.9 Ensure that activities are suitable for the age, experience, ability, and physical and

psychological conditions of athletes.

2.10 Prepare athletes systematically and progressively, using appropriate time frames and

monitoring physical and psychological adjustments.

2.11 Refrain from using training methods or techniques that may harm athletes; monitor

innovative approaches with care.

2.12 Be aware of significant pressures in athletes’ lives e.g., school, family, and financial

pressures, and coach in a manner that fosters positive life experience.

2.13 Consider athletes’ future health and well being as foremost when making decisions about

an injured athlete’s ability to continue participating.

2.14 Strive to be fully present, physically and mentally, in the performance of coaching duties.

Safety

2.15 Ensure that athletes train and perform in suitable and safe settings.

2.16 Make athletes aware of their responsibilities for participating safely in sport.

Sexual Relationships

2.17 Be acutely aware of power in coaching relationships and therefore, avoid sexual intimacy

with athletes, both during coaching and during that period following coaching during

when imbalance in power could jeopardize effective decision-making.

2.18 Abstain from and refuse to tolerate in others all forms of harassment, including sexual

harassment. Sexual harassment includes either or both of the following:

I. the use of power or authority in an attempt to coerce another person to engage in

or tolerate sexual activity. Such uses include explicit threats of reprisals for non-

compliance or promises of reward for compliance.

II. engaging in deliberate or repeated sexually oriented comments, anecdotes,

gestures or touching, if such behaviours

a. are offensive and unwelcome

b. create an offensive, hostile, or intimidating working environment

c. can be expected to be harmful to the recipient.

Colleagues

2.19 Act toward other coaches in a manner characterized by courtesy, good faith and respect.

2.20 Collaborate with other coaches and colleagues from related disciplines.

2.21 Communicate and cooperate with health practitioners in the diagnosis, treatment, and

management of athlete’s health-related needs.

2.22 Use discretion for resolving disputes with colleagues, e.g., deal with differences of

opinion constructively on a personal basis and refer more serious disputes to appropriate

bodies.

Extended

2.23 Encourage others, when appropriate, to coach responsibly.

Responsibility

2.24 Recognize and address harmful personal practices of others in sport, e.g., drug and

alcohol addiction, physical and mental abuse, misuse of power.

2.25 Assume responsibility for the actions of athletes and other supervised individuals with

regard to the principle of reasonable coaching.

III. Integrity in Relationships

Integrity means that coaches are expected to be honest, sincere, and honourable in their

relationships with others. Acting on these values is most possible when coaches possess a high

degree of self-awareness and the ability to reflect critically on how their perspectives influence

their interactions with others.

In being faithful to the principle of integrity in relationships, coaches would adhere to the

following ethical standards:

Key Words Ethical Standards

Honesty

3.1 Explore mutual expectations with athletes in an honest and open manner, giving due

consideration to the age and experience of individuals.

3.2 Accurately represent personal coaching qualifications, experience, competence, and

affiliations in spoken and written communications, being careful not to use descriptions

or information that could be misinterpreted.

3.3 Make athletes and others clearly aware of coaching qualifications and experience.

3.4 Notify other coaches when working with those coaches’ athletes.

3.5 Honour all promises and commitments, both verbal and written.

3.6 Act with an enthusiastic and genuine appreciation for sport.

3.7 Know the sport and abide by sport’s rules, regulations and standards.

3.8 Take credit only for the work and ideas actually done or generated and give credit for

work done or ideas contributed by others.

3.9 Do not exploit any relationship established as a coach to further personal, political or

business interests or other participants.

3.10 Be clear about and avoid abusing relationships (e.g., with athletes, assistants, officials,

administrators, board members) and avoid other situations that present a conflict of

interest or reduce the ability to be objective and unbiased in the determination of what

might be in the best interest of athletes.

3.11 Declare conflicts of interest when they arise and seek to manage them in a manner that

respects the best interest of all those involved.

3.12 Evaluate how personal experiences, attitudes, values, social context, individual

differences and stresses influence coaching activities and integrate this awareness into all

attempts to be neutral and unbiased in coaching.

3.13 Recognize and reveal whether personal views are based on facts, opinions, conjecture,

theory, beliefs, etc.

3.14 Encourage athletes and other participants to develop and maintain integrity in their

relationships with others.

IV. Honouring Sport

The principle of honouring sport challenges coaches to recognize, act on, and promote the value

of sport for individuals and team and for society in general. Honouring sport means that

coaches:

I. act on and promote clearly articulated values related to coaching and sport.

II. encourage and honour honourable intentions and actions in their coaching practice.

III. show high regard for and promote the value of sport in Canadian society and around the

world.

In being faithful to the principle of honouring sport, coaches would adhere to the following

ethical standards:

Key Words Ethical Standards

Spirit of Sport

4.1 Advocate and model the fundamentally positive aspects of sport, e.g., sporting and

human excellence, fair play, honest competition and effort, self-discipline, integrity,

personal growth and development, respect for the body, challenge and achievement, the

joy of movement, and other positive aspects identified by participants.

4.2 Actively seek ways to reduce potentially negative aspects of sport, e.g., winning at all

costs, playing to the letter of the rules at the expense of the spirit of the rules, unfairly

exploiting competitor’s weakness, focusing on sport to the harmful exclusion of other

aspects of athlete’s lives, initiating and supporting potentially harmful training regimes,

and other negative aspects identified by participants.

Respect for the rules

4.3 Accept both the letter and the spirit of the rules that define and govern sport.

4.4 Actively encourage athletes and other participants to uphold the rules of the sport and the

spirit of such rules.

Respect for officials and other coaches

4.5 Accept the role of officials in ensuring that competitions are conducted fairly and

according to established rules.

4.6 Refrain from abusive personal attacks on officials and other coaches, especially when

talking with the media.

Drug-free sport

4.7 Support initiatives that encourage the spirit of sport (see also 4.1, 4.2)

4.8 Actively discourage the use of performance-enhancing drugs; support athlete’s efforts to

be drug-free.

4.9 Refrain from encouraging the use of alcohol and tobacco in conjunction with athletic

events or victory celebrations at playing sites.

Positive role

4.10 Maintain the highest standards of personal conduct and project a favourable image of the

sport and of coaching to athlete’s, other coaches, officials, spectators, families, the media,

and the general public.

4.11 Project an image of health, cleanliness, and functional efficiency in personal habits and

appearance, e.g., refrain from smoking while coaching, and refrain from drinking

alcoholic beverages when working with athletes.

Responsibility to

4.12 Promote and maintain the highest standards of the coaching discipline.

4.13 Encourage measures to improve the quality and availability of coaches’ professional

services.

4.14 Encourage measures that promote education, knowledge, development, and research in

the field of coaching.

4.15 Develop the coaching profession by exchanging knowledge and experiences with

colleagues, athletes, and students and by being participants, course facilitators or master

course conductors in courses and internships.

4.16 Uphold the responsibility to coaching by bringing incompetent or unethical behaviour to

the attention of appropriate regulatory committees in a manner consistent with the ethical

principles of this code, if informal resolution or correction of the situation is no

appropriate or possible.

Extended

4.17 Encourage athletes and other participants to honour sport responsibly on a lifelong basis.

APPENDIX 9

PARENTS’ AND SPECTATORS’ CODE OF CONDUCT

APPENDIX 9

PARENTS’ AND SPECTATORS’ CODE OF CONDUCT

Golf Québec takes great pride in the tournaments we conduct. We are privileged to be guests of

our host club. In order to assist us in maintaining this relationship and to show respect for the

involvement of the host club, its volunteers and the participants, Golf Québec requires that all

parents & spectators adhere to the following set of guidelines, known as the Code of Conduct.

We request that this Code of Conduct be observed throughout the duration of the tournament.

This Code of Conduct is not a result of recurring problems, but a reference for frequently asked

questions from parents and spectators.

Expectations from Parents

When on the golf Course:

• In accordance with the Rules of Golf, no advice is to be given to your child during the

tournament rounds.

• Be sure to avoid all communication, verbal and non-verbal, which may be construed by

others (competitors, parents and our Rules Officials) as advice.

• Spectators are not permitted to use automotive transportation at tournaments.

• Please keep your distance from your child (approx. 50 yards) while following them during

play.

• Do not walk in the fairways during the tournament rounds.

• Please assist us in maintaining the pace of play by helping to spot golf balls for all players.

• Try to avoid distracting competitors at all times on the golf course.

• Please refrain from bringing cell phones, cameras or radios onto the golf course.

• Please feel free to ask your child if they need anything to eat or drink at the turn.

Rules of Golf:

• Allow Golf Québec Rules Officials to administer rulings. You will be brought into a situation

ONLY if the Rules Official asks you.

• Encourage your child to familiarize himself with the Rules of Golf and the Local Rules of the

tournament.

Respecting the host club and golf etiquette:

• Please respect the host facility's Dress Code policy. Some facilities may not allow blue jeans,

T-shirts, etc.

• Please respect the host club’s policy regarding cell phones. Both in the clubhouse and on the

course.

• If you are going to wear golf shoes as you walk the course, make sure they do not have metal

or traditionally designed spikes.

After the championship:

• Encourage your child to write thank-you notes to those persons who contributed to the

success of the tournament.

• Golf Québec encourages any and all suggestions that will assist us in improving the quality

of our tournaments.

APPENDIX 10

INJURIES AND ACCIDENTS REPORT

APPENDIX 10

INJURIES AND ACCIDENTS REPORT

Identification of injured person

First name: _______________________________

Family name: ______________________________

Address: _______________________________

_______________________________________

Postal code: ___ ___ ___ - ___ ___ ___

Telephone: ____ - ____- ________

Age: _____ Sexe: M ___ F ___

Activity

Sport: ______________________________________

Level: Initiation Competition

Recreational Excellence

Situation: Recreational

Training

Competition

Venue of accident Sketch __________________________________________

__________________________________________

__________________________________________

__________________________________________

__________________________________________

__________________________________________

Description of accident ______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

______________________________________________________________________________________

Identification of person who made the report

Name: __________________________________

Function: ________________________________

Signature: _______________________________

Date: ____ / ____ / ______ Time: _________

DD MM YYYY

Telephone: ____ - ____- ________

Description of injuries Localization Foot Hand Face

Angle Wrist Head Thigh Forearm Neck Knee Elbow Thorax Leg Arm Abdomen Hip Shoulder Back Pelvis

Nature Commotion Sprain Type: Contusion Scratch New traumatisme Cut Fracture Recurrence Dislocation Unknown Aggravation of a persistant Other painful condition Specify _______________________ Comments: ___________________________

_______________________________ ____________________________________