quarterly status report - samtranscapital... · 100354 $309,467 $310,000 $0 0.2% 0.2% 12/01/19 /...
TRANSCRIPT
Capital Projects
Quarterly Status Report 2nd Quarter FY2020: October 01 – December 31, 2019
Prepared for the March 04, 2020 SamTrans Board Meeting
San Mateo County Transit District
San Mateo County Transit District
QUARTERLY CAPITAL PROGRAM STATUS REPORT Status Date: December 31, 2019
TABLE OF CONTENTS
Capital Program – Budget Status Summary 1 Traffic Light Report 3 Vehicle Replacement Projects: 021501 - Replacement of 55 - 2002 NABI Buses Project 5 021502 - Major Bus Components Project 6 100113 - Procurement of 10 Electric Buses Project 6 100354 - MB-2000 Bus Simulator System 7 Information Technology Projects: 021505 - Replace & Upgrade Servers & Out of Warranty Equipment Project 8 100016 - Wi-Fi at Bases for Video Review Project 8 100251 - FY2018 Transit Asset Management Plan 9 Facilities / Construction Projects: 021507 - Facility Smaller Projects 10 100247 - FY2018 Tech Refresh 10 100248 - EPM Replacement 11 100252 - Central Roof Replacement 11 100255 - Traffic Signal Priority Project 12 100348 - Upgrade Current District Website 12 100349 - FY2019 Facilities Eng. Smaller Projects 13 100350 - Central Office Sanitary Sewer Pump Replacement Project 13 100460 - FY2020 Purchase 14 Revenue Para Transit Vehicles (Vans) 14 100461 - FY2020 13 Paratransit (Cutaway) Revenue Vehicles 14 FY2018 Capital Budget 15 FY2019 Capital Budget 16 FY2020 Capital Budget 17 DBE Status Report 19 Definition of Terms 21 Performance Status (Traffic Light) Criteria 23
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FY2016 FY2017 FY2018 FY2019 FY2020
1. Revenue Vehicles Replacement $35,312 $7,725 $0 $0 $0
2. Revenue & Non Revenue Vehicle Support $1,421 $1,451 $5,321 $1,895 $3,546
3. Information Technology $5,775 $2,627 $2,878 $3,100 $500
4. Development $2,350 $1,942 $1,552 $750 $250
5. Facilities/Construction $1,190 $2,835 $7,282 $1,730 $10,612
6. Safety and Security $1,830 $1,451 $0 $0 $150
7. Contingency $250 $250 $250 $200 $250
$48,128 $18,281 $17,283 $7,675 $15,308
Some of the major projects completed or in progress include, but are not limited to the following:
Active ProjectsBus Stop Improvement Program Central Office Sanitary Sewer Pump Replacement ProjectLinda Mar Park-n-Ride Lot Repaving ProjectMaint. & Op. Facility Pavement Rehabilitation ProjectNon-Revenue Service Support Vehicles ProjectNorth and South Base Industrial Waste Line Replacement ProjectProcurement of 10 Electric Buses ProjectReplace & Upgrade Servers & Out of Warranty Equipment ProjectReplacement of 55 - 2002 NABI Buses ProjectTraffic Signal Priority ProjectWi-Fi at Bases for Video Review Project
Projects Completed Within the Last Three YearsFacilities Smaller Projects - FY2012Installation of CCTV to Enhance Safety at Central Office ProjectLighting Upgrade at North Base and South Bases ProjectMajor Bus Components - FY2012Non-Revenue Service Support Vehicles ProjectNorth and South Base Industrial Waste Line Replacement ProjectRedi-Wheels (3) Expansion Vehicles ProjectReplace 50 2003 Gillig low-floor buses ProjectSan Carlos Transit Center ProjectWi-Fi Installation at North and South Bases Project
Total Board Approved Budget by FY (1)
Programs
SamTrans - Capital Program - Budget Status Summary 2nd Quarter FY2020 - October 01, 2019 to December 31, 2019
All Costs in $1,000's
Note:(1) The "Total Board Approved Budget by FY" reflects the annual budget approved by the SamTrans Board of Directors for each fiscal year. This authorizes the amount that can be spent on projects. Unspent budget in a fiscal year may be carried forward to subsequent budget years.
Page 1
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Page 2
Oct 01, 2019 - Dec 31, 2019 SamTrans Quarterly ReportTRAFFIC LIGHT REPORT
Active Capital Projects
PageQ1 FY19 Q2 FY20 Q1 FY19 Q2 FY20 Q1 FY19 Q2 FY20 Q1 FY19 Q2 FY20
Vehicle Replacement Projects:
021501 - Replacement of 55 - 2002 NABI Buses Project 5
021502 - Major Bus Components Project 6
100113 - Procurement of 10 Electric Buses Project 6
7
Information Technology Projects:
021505 - Replace & Upgrade Servers & Out of Warranty Equipment Project 8
100016 - Wi-Fi at Bases for Video Review Project 8
100251 - FY2018 Transit Asset Management Plan 9
Facilities / Construction Projects:
021507 - Facility Smaller Projects 10
100247 - FY2018 Tech Refresh 10
100248 - EPM Replacement 11
100252 - Central Roof Replacement 11
100255 - Traffic Signal Priority Project 12
100348 - Upgrade Current District Website 12
100349 - FY2019 Facilities Eng. Smaller Projects 13
100350 - Central Office Sanitary Sewer Pump Replacement Project 13
100460 - FY2020 Purchase 14 Revenue Para Transit Vehicles (Vans) 14
100461 - FY2020 13 Paratransit (Cutaway) Revenue Vehicles 14
FUNDING
The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, and/or impact on customers.
SCOPE BUDGET SCHEDULE
100354 - MB-2000 Bus Simulator System
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G G GG
G G GG
G G GG
G G GG
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G G G G
G G GG
G G GG
G G GG
G G GG
G G GG
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Page 4
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Scop
e: P
rocu
re (5
5) re
plac
emen
t bus
es fo
r the
200
2 N
AB
I ar
ticul
ated
bus
es th
at h
ave
reac
hed
the
end
of th
eir u
sefu
l life
. Th
e ne
w b
uses
will
mee
t the
reco
mm
enda
tions
for v
ehic
le ty
pe to
co
mpl
emen
t the
Sam
trans
Stra
tegi
c P
lan
(SS
P).
The
pro
ject
al
so, p
urch
ases
maj
or b
us c
ompo
nent
s, in
acc
orda
nce
with
FTA
al
low
able
allo
wan
ce fo
r spa
re c
ompo
nent
s. T
he b
uses
will
be
purc
hase
d pe
r the
Fix
ing
Am
eric
a’s
Sur
face
Tra
nspo
rtatio
n (F
AS
T) A
ct w
hich
allo
ws
gran
tees
to p
urch
ase
rolli
ng s
tock
and
re
late
d eq
uipm
ent f
rom
a S
tate
’s c
oope
rativ
e pr
ocur
emen
t co
ntra
ct. T
his
allo
ws
the
Dis
trict
to p
urch
ase
vehi
cles
that
mee
t pr
oven
des
ign
and
cons
truct
ion
stan
dard
s, a
s w
ell a
s co
nfig
ure
them
to th
e D
istri
ct’s
spe
cific
atio
ns, a
t hig
hly
com
petit
ive
pric
es.
Issu
es: N
one.
Key
Act
iviti
esTh
is Q
uart
er:
(1) C
ontin
ued
rece
ivin
g bu
ses
(54
out o
f 55
buse
s ha
ve b
een
rece
ived
). (2
) Con
tinue
d co
ordi
natin
g R
esid
ent I
nspe
ctio
n fo
r In-
Pla
nt
Insp
ectio
n S
ervi
ces.
(3) A
ccep
ted
mor
e bu
ses
(45
buse
s ha
ve b
een
acce
pted
to d
ate)
.(4
) Con
tinue
d pu
tting
bus
es in
ser
vice
(33
buse
s ar
e in
ser
vice
).
Nex
t Qua
rter
: (1
) Con
tinue
coo
rdin
atin
g R
esid
ent I
nspe
ctio
n fo
r In-
Pla
nt
Insp
ectio
n S
ervi
ces.
(2
) Con
tinue
rece
ivin
g bu
ses.
(3
) Con
tinue
acc
epta
nce
test
ing
of b
uses
. (4
) Con
tinue
pla
cing
bus
es in
ser
vice
.
05/3
1/20
/06
/30/
20$4
5,75
1,64
7$4
8,97
2,00
0$0
93.4
2%71
.0%
02/0
4/17
/02
/04/
17A
$3,2
20,3
53
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
0215
01
Rep
lace
men
t of 5
5 -
2002
NA
BI B
uses
P
roje
ct
PM
- D
avid
Har
bour
$48,
972,
000
$48,
972,
000
$0$4
8,97
2,00
0
VEH
ICLE
REP
LAC
EMEN
T/M
AIN
TEN
AN
CE
PRO
JEC
TS:
Page 5
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
Scop
e: T
he o
bjec
tive
of th
is p
roje
ct is
to m
aint
ain
a st
ate
of g
ood
repa
ir fo
r bus
tran
sit.
Wel
l mai
ntai
ned
capi
tal b
us c
ompo
nent
s ar
e es
sent
ial t
o ke
ep o
ur re
venu
e eq
uipm
ent i
n se
rvic
e, re
liabl
e, a
nd
safe
for b
us p
atro
ns.
This
pro
ject
pro
vide
s fu
ndin
g fo
r new
par
ts, r
ebui
lt pa
rts, a
nd
maj
or b
us c
ompo
nent
s, n
ot a
ccou
nted
for i
n th
e op
erat
ing
budg
et,
that
exc
eed
$1,0
00 in
acc
orda
nce
and
com
plia
nce
with
FTA
gu
idel
ines
. P
arts
and
maj
or b
us c
ompo
nent
s in
clud
e; e
ngin
es,
trans
mis
sion
s, d
iffer
entia
ls, E
CU
(ele
ctro
nic
cont
rol u
nit),
HV
AC
un
its (h
eatin
g, v
entil
atio
n an
d ai
r con
ditio
ning
) rad
iato
r, m
uffle
r, ai
r co
mpr
esso
r, D
igita
l Vid
eo R
ecor
ders
(DV
Rs)
, Aut
omat
ic M
obile
D
ata
Term
inal
s (A
MD
Ts),
etc.
Issu
es: N
one.
Key
Act
iviti
es:
Th
is Q
uart
er:
(1) P
urch
ased
maj
or b
us c
ompo
nent
s an
d re
plac
emen
t par
ts.
Nex
t Qua
rter
: (1
) Con
tinue
to p
urch
ase
maj
or b
us c
ompo
nent
s an
d re
plac
emen
t pa
rts, a
s ne
eded
.
$5,2
32,1
69$1
,374
,467
$6,6
06,6
36$6
,606
,636
$0$6
,606
,636
07/0
1/15
/07
/01/
15A
06/3
0/20
/06
/30/
20$0
79.2
%79
.2%
$10,
926,
668
0215
02
Maj
or B
us
Com
pone
nts
PM
- D
avid
Har
bour
$6,6
06,6
36
1001
13
Pro
cure
men
t of 1
0 E
lect
ric B
uses
PM
- D
avid
Har
bour
$10,
926,
668
$10,
926,
668
$0
Scop
e: P
rocu
re 1
0 ba
ttery
-ele
ctric
Zer
o E
mis
sion
s B
uses
(ZE
Bs)
to
repl
ace
10 o
f the
200
3 G
illig
die
sel b
uses
and
inst
all s
ix
char
ging
sta
tions
in s
uppo
rt of
the
elec
tric
buse
s. T
his
proj
ect w
ill
supp
ort C
alifo
rnia
Air
Res
ourc
es B
oard
(CA
RB
)'s g
oal o
f 100
%
ZEB
tran
sit f
leet
by
2040
. The
se e
lect
ric b
uses
will
be
plac
ed in
a
pilo
t ser
vice
pro
gram
at N
orth
Bas
e.
Issu
es: N
one.
Key
Act
iviti
es
This
Qua
rter
:(1
) Wai
ting
for P
rote
rra
to fi
naliz
e pr
oduc
tion
sche
dule
.(2
) Con
tinue
d w
eekl
y m
eetin
g w
ith P
rote
rra’
s en
gine
erin
g te
am
rega
rdin
g bu
s de
fect
s an
d re
mai
ning
eig
ht b
uses
.(3
) Con
tinue
d tra
inin
g an
d te
stin
g of
bus
es.
(4) C
ompl
eted
con
figur
atio
n re
view
for r
emai
ning
eig
ht b
uses
.
Nex
t Qua
rter
: (1
) Con
tinue
wee
kly
mee
ting
with
Pro
terr
a’s
engi
neer
ing
team
re
gard
ing
bus
defe
cts
and
Lot 2
(rem
aini
ng e
ight
bus
es).
(2) C
orre
spon
d w
ith R
esid
ent I
nspe
ctor
abo
ut p
rodu
ctio
n in
202
0.(3
) Est
ablis
h fin
al p
rodu
ctio
n sc
hedu
le w
ith P
rote
rra.
Not
e: P
rodu
ctio
n fo
r the
rem
aini
ng e
ight
bus
es w
ill b
egin
in e
arly
20
20.
$2,2
69,2
67$8
,657
,401
$10,
926,
668
$020
.8%
42.0
%11
/30/
20/
11/3
0/20
02/0
1/18
/02
/01/
18A
Page 6
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
$310
,000
$310
,000
$0$3
10,0
00$5
3312
/31/
20/
12/3
1/20
1003
54$3
09,4
67$3
10,0
00$0
0.2%
0.2%
12/0
1/19
/12
/01/
19A
MB
-200
0 B
us
Sim
ulat
or S
yste
m
PM
- D
avid
Har
bour
Scop
e: T
he re
plac
emen
t of t
he o
utda
ted
MB
-200
0 B
us S
imul
ator
aq
uire
d in
200
5. S
amTr
ans
has
bene
fited
in tr
aini
ng a
war
enes
s fro
m th
e M
B-2
000
Bus
Sim
ulat
or te
chno
logy
but
is a
t the
end
of
its li
fe s
pan
and
can
no lo
nger
be
upgr
aded
. The
old
er S
imul
ator
la
cks
the
abili
ty to
ada
pt to
the
chan
ging
adv
ance
s as
a m
ulti
func
tioni
ng tr
aini
ng to
ol. A
new
sim
ulat
or g
ives
us
the
flexi
bilit
y to
m
anag
e la
rger
cla
sses
in th
e tra
inin
g ro
om e
nviro
nmen
t and
free
s up
bus
es in
ser
vice
. Als
o a
prim
ary
reas
on fo
r the
sim
ulat
or is
to
redu
ce p
reve
ntab
le c
ollis
ions
and
inci
dent
s. R
educ
ing
Ris
k in
a
haza
rds
envi
ronm
ents
. The
Sim
ulat
or h
as s
how
n po
sitiv
e re
sults
in
the
prev
entin
g pr
even
tabl
e an
d at
faul
t col
lisio
ns.
Issu
es: N
one.
Key
Act
iviti
es:
This
Qua
rter
: (1
) Beg
an w
orki
ng w
ith B
udge
ts to
sec
ure
the
addi
tiona
l fu
ndin
g ne
eded
to b
egin
the
proj
ect.
Nex
t Qua
rter
: (1
) Sec
ure
addi
tona
l fun
ding
.(2
) Pre
pare
sta
ff re
port
for S
amtra
ns B
oard
.
Page 7
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
Scop
e: T
his
proj
ect w
ill re
plac
e D
istri
ct’s
ser
vers
and
dat
a st
orag
e, c
opie
rs/p
rinte
rs, r
oute
rs a
nd s
witc
hes,
AC
, UP
S a
nd o
the r
appl
ianc
es th
at a
re a
t the
end
of t
heir
expe
cted
ser
vice
life
and
so
on to
be
out o
f war
rant
y. T
he p
roje
ct w
ill p
rocu
re n
ew
equi
pmen
t to
repl
ace
old
and
out o
f war
rant
y eq
uipm
ent i
n C
entra
l’s D
ata
Cen
ter,
Nor
th B
ase,
and
Sou
th B
ase
as w
ell a
s pr
ofes
sion
al s
ervi
ces
for s
etup
and
con
figur
atio
n.
Issu
es: N
one.
Key
Act
iviti
esTh
is Q
uart
er:
(1) P
rocu
red
addi
tiona
l ser
vers
, net
wor
k ro
uter
s an
d sw
itche
s to
re
plac
e th
e ou
t of w
arra
nty
equi
pmen
t.
Nex
t Qua
rter
: (1
) Pro
cure
add
ition
al s
erve
rs, n
etw
ork
rout
ers
and
switc
hes
to
repl
ace
the
out o
f war
rant
y eq
uipm
ent.
Scop
e: T
he p
roje
ct s
cope
will
prim
arily
be
as fo
llow
s:1.
Inst
all a
nd te
st W
iFi e
quip
men
t at N
orth
Bas
e an
d S
outh
Bas
e.2.
Spe
cify
sof
twar
e co
nfig
urat
ion
base
d on
sta
keho
lder
co
nsen
sus.
3.
Inst
all,
conf
igur
e, a
nd te
st s
erve
rs, i
nclu
ding
:a.
App
licat
ion
serv
er, w
hich
ser
ves
as th
e ba
ck e
nd fo
r clie
nt
com
pute
rs a
llow
ing
user
s to
requ
est v
ideo
, ini
tiate
s co
mm
unic
atio
n w
ith b
uses
whe
n th
ey e
nter
the
yard
, and
upl
oads
D
igita
l Vid
eo R
ecor
ders
(DV
Rs)
hea
lth d
ata
as w
ell a
s an
y re
ques
ted
vide
o.b.
Dat
abas
e se
rver
, whi
ch ru
ns M
icro
soft
SQ
L se
rver
and
ho
uses
dat
a fo
r the
ser
ver a
pplic
atio
n.
4. In
stal
l and
con
figur
e cl
ient
app
licat
ion
on s
peci
fied
com
pute
rs.
5. C
onfig
ure
all n
ew W
iFi e
quip
ped
DV
Rs
to c
omm
unic
ate
with
th
e ap
plic
atio
n se
rver
.
Issu
es:
(1) P
M is
requ
estin
g a
sing
le s
ourc
e op
tion
for t
he s
oftw
are
porti
on
of th
e co
ntra
ct.
(2) S
ched
ule
will
be
upda
ted
afte
r a v
endo
r is
sele
cted
.
Key
Act
iviti
es:
This
Qua
rter
:(1
) C
ontin
ued
the
proc
ess
of g
athe
ring
requ
irem
ents
for t
he W
iFi
infra
stru
ctur
e, b
acke
nd s
erve
rs a
nd s
tora
ge.
(2) C
ontin
ued
to m
eet w
ith p
roje
ct s
take
hold
ers.
(3) C
ontin
ued
revi
ew o
f the
ava
ilabl
e W
iFi s
yste
ms
to d
ecid
e on
th
e sy
stem
to b
e im
plem
ente
d.
Nex
t Six
Wee
ks:
(1) C
ontin
ue th
e pr
oces
s of
gat
herin
g re
quire
men
ts fo
r the
WiF
i in
frast
ruct
ure,
bac
kend
ser
vers
and
sto
rage
. (2
) Con
tinue
to m
eet w
ith p
roje
ct s
take
hold
ers.
(3) C
ontin
ue re
view
of t
he a
vaila
ble
WiF
i sys
tem
s.
07/0
1/14
/
07
/01/
14A
12/3
1/20
/12
/31/
20$4
,090
,947
$2,9
88,0
53$7
,079
,000
$057
.8%
62.0
%02
1505
Rep
lace
& U
pgra
de
Ser
vers
& O
ut o
f W
arra
nty
Equ
ipm
ent
Pro
ject
PM
- E
d K
elly
$7,0
79,0
00$9
95,0
00$6
,084
,000
$7,0
79,0
00
INFO
RM
ATI
ON
TEC
HN
OLO
GY
PRO
JEC
TS:
06/3
0/20
20/
06/3
0/20
0.4%
1000
16W
iFi a
t Bas
es fo
r V
ideo
Rev
iew
PM
- K
aram
bir
Che
ema
$690
,499
$690
,499
$0$6
90,4
9903
/26/
18/
03/2
6/18
A$2
,609
$687
,890
TBD
$690
,499
$0
Page 8
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
Scop
e: T
o im
plem
ent a
Tra
nsit
Ass
et M
anag
emen
t (TA
M) P
lan
whi
ch w
ill in
clud
e a
reco
gniz
ed d
atab
ase
plat
form
est
ablis
hed
with
in th
e IT
pro
fess
ion.
The
pro
ject
will
gui
de th
e D
istri
ct’s
effo
rts
to s
olic
it an
d m
anag
e im
plem
enta
tion
of a
new
fede
ral
man
date
/requ
irem
ent f
or “c
ondi
tion
base
d” a
sses
smen
t and
an
nual
repo
rting
of t
rans
it re
sour
ces
acro
ss a
bro
ad ra
nge
of
asse
ts.
Org
aniz
atio
ns re
ceiv
ing
fede
ral f
undi
ng m
ust g
athe
r and
re
port
cate
goriz
ed d
ata
(fina
nces
, ope
ratio
ns, s
ervi
ce le
vels
, sa
fety
, fac
ilitie
s, e
tc.)
in a
man
ner f
ully
con
sist
ent w
ith s
tate
d N
atio
nal T
rans
it D
atab
ase
(NTD
) par
amet
ers.
A D
istri
ct-w
ide
asse
t dat
abas
e m
eetin
g th
e N
TD p
aram
eter
s do
es n
ot c
urre
ntly
ex
ist w
ithin
the
agen
cy, t
he D
istri
ct w
ill s
eek
a tu
rnke
y da
taba
se/tr
aini
ng s
olut
ion
from
an
expe
rienc
ed fi
rm.
Exi
stin
g D
istri
ct re
sour
ces
(prio
r dat
a, IT
equ
ipm
ent,
etc.
) will
be
utili
tized
to
the
max
imum
ext
ent p
ossi
ble.
Issu
es: N
one.
This
Qua
rter
: (1
) TA
M a
naly
st w
as h
ired
and
bega
n th
e on
-boa
rdin
g pr
oces
s.(2
) Eng
aged
sta
ff an
d di
scus
sed
appl
icab
le to
pics
.
Nex
t Qua
rter
: (1
) TA
M d
ata
is u
pdat
ed c
ontin
uous
ly (f
ull c
ycle
onc
e ev
ery
4 ye
ars)
with
on-
goin
g co
nditi
on a
sses
smen
ts.
(2) T
AM
sup
port
for E
AM
sof
twar
e co
ntin
ues.
1002
51
FY18
Tra
nsit
Ass
et
Man
agem
ent P
lan
PM
- Je
ff Th
omas
$975
,000
$170
,811
$804
,189
02/0
1/18
/02
/01/
18A
05/3
1/20
/05
/31/
20$9
75,0
00$0
$975
,000
$975
,000
$017
.5%
17.5
%
Page 9
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
Scop
e: T
his
proj
ect w
ill m
aint
ain
a st
ate
of g
ood
repa
ir (S
OG
R)
for t
he D
istri
ct’s
infra
stru
ctur
e, s
hops
and
faci
litie
s. T
his
proj
ect w
ill
mai
ntai
n co
ntin
uity
of s
ervi
ces
and
sust
aina
bilit
y of
a p
leas
ant
wor
k en
viro
nmen
t, in
clus
ive
of ro
utin
e m
aint
enan
ce o
r re
plac
emen
t, e.
g. c
arpe
ts.
Issu
es: N
one.
Key
Act
iviti
es:
This
Qua
rter
: (1
) Per
form
ed m
aint
enan
ce a
nd re
pairs
wor
k.
Nex
t Qua
rter
: (1
) Con
tinue
with
mai
nten
ance
and
repa
irs w
ork,
as
need
ed.
Faci
lity
Sm
alle
r P
roje
cts
PM
- G
reg
Moy
er
$0$1
,265
,264
$38,
052
$1,2
65,2
6497
.0%
0215
07$1
,265
,264
$1,2
65,2
64$1
,227
,212
$097
.0%
07/0
1/15
/07
/01/
15A
06/3
0/20
/06
/30/
20
FAC
ILIT
IES
/ CO
NST
RU
CTI
ON
PR
OJE
CTS
:
2.3%
2.3%
1002
47
FY20
18 T
ech
Ref
resh
PM
- E
d K
elly
$1,3
03,4
76$1
,303
,476
$0$1
,303
,476
07/0
1/18
/07
/01/
18A
12/3
1/20
/12
/31/
20
Scop
e: T
o fa
cilia
te th
e ad
optio
n of
new
tech
nolo
gy to
mee
t ch
angi
ng n
eeds
and
miti
gate
the
risk
of o
bsol
esce
nce
of e
xist
ing
tech
nolo
gy.
Incl
uded
is th
e pe
riodi
c re
plac
emen
t of D
istri
ct
syst
em’s
ser
vers
and
sto
rage
, cop
iers
/prin
ters
, net
wor
k eq
uipm
ent
such
as
rout
ers
and
switc
hes,
AC
, UP
S a
nd o
ther
app
lianc
es th
at
are
at th
e en
d of
its
expe
cted
ser
vice
life
and
will
be
out o
f w
arra
nty.
Thi
s pr
opos
al w
ill c
over
pro
cure
men
t as
wel
l as
prof
essi
onal
ser
vice
s fo
r ins
talla
tion,
set
up a
nd c
onfig
urat
ion.
Issu
es: N
one.
Key
Act
iviti
es:
This
Qua
rter
: (1
) Con
tinue
d re
plac
emen
t of D
istri
ct’s
IT e
quip
men
t on
an a
s ne
eded
bas
is.
Nex
t Qua
rter
: (1
) Con
tinue
d re
plac
emen
t of D
istri
ct’s
IT e
quip
men
t on
an a
s ne
eded
bas
is.
$29,
766
$1,2
73,7
10$1
,303
,476
$0
Page 10
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
0.0%
07/0
1/20
/01
/01/
20
09/3
0/21
/09
/30/
21$5
00,0
00$0
$500
,000
$500
,000
$00.
0%10
0248
EP
M R
epla
cem
ent
PM
- L.
Mill
ard-
Olm
eda
Scop
e: T
his
proj
ect w
ill re
plac
e an
d up
grad
e th
e E
PM
(Ent
erpr
ise
Per
form
ance
Man
agem
ent)
softw
are
that
is c
urre
ntly
bei
ng u
sed
by th
e B
udge
ts g
roup
.
Issu
es: N
one.
Key
Act
iviti
es:
This
Qua
rter
: (1
) Thi
s pr
ojec
t has
not
sta
rted
yet.
Nex
t Qua
rter
: (1
) Bud
gets
gro
up w
ill b
e w
orki
ng w
ith IT
to d
evel
op s
cope
of w
ork
and
optio
ns fo
r the
sof
twar
e re
plac
emen
t.
$500
,000
$500
,000
$0
$2,9
98$1
,272
,002
$1,2
75,0
00$0
0.2%
1002
52C
entra
l Roo
f R
epla
cem
ent
PM
- G
reg
Moy
er
Scop
e: In
volv
es th
e re
habi
litat
ion
of th
e C
entra
l offi
ce ro
of, f
rom
th
e ea
st e
nd o
f the
tenn
is c
ourts
to th
e ea
st s
ide
of th
e bu
ildin
g.
The
roof
is a
20+
yea
rs o
ld “f
oam
roof
”, w
hich
nee
ds e
xten
sive
re
habi
litat
ion.
The
cur
rent
roof
allo
ws
leak
s in
to th
e 4t
h flo
or o
f th
e bu
ildin
g, w
hich
are
con
tain
ed b
y ga
rbag
e ca
ns in
hea
vy ra
ins.
Th
e m
ost c
ost e
ffect
ive
appr
oach
to re
hab
the
roof
will
be
dete
rmin
ed d
urin
g th
e de
sign
pha
se.
The
cost
est
imat
e fo
r thi
s pr
ojec
t is
base
d on
the
assu
mpt
ion
that
this
par
t of t
he ro
of w
ill b
e re
plac
ed w
ith a
new
foam
roof
. It
is a
lso
assu
med
that
wal
kway
s fo
r foo
t tra
ffic
will
als
o be
add
ed to
ext
end
the
life
of th
e ne
w ro
of.
This
pro
posa
l doe
s no
t inc
lude
reha
b of
the
tenn
is c
ourts
nor
the
faci
litie
s w
est o
f the
tenn
is c
ourts
. Thi
s pr
ojec
t wou
ld p
rom
ote
the
Dis
trict
’s g
oal o
f a re
liabl
e sy
stem
in a
sta
te o
f goo
d re
pair.
Issu
es: N
one.
This
Qua
rter
: (1
) Pre
pare
d W
ork
Dire
ctor
Pro
posa
l (W
DP
R) c
ost e
stim
ate.
(2
) Beg
an c
oord
inat
ion
with
Con
tract
s an
d P
rocu
rem
ent (
C&
P) t
o de
term
ine
polic
ies
of c
ontra
ct p
rocu
rem
ent.
(3) C
ontin
ued
to id
entif
y pr
ojec
t res
ourc
es to
dev
elop
sp
ecifi
catio
ns a
nd d
raw
ings
Nex
t Qua
rter
: (1
) Pro
ject
Tea
m to
wor
k w
ith C
&P
for d
esig
n-bu
ild p
rocu
rem
ent
type
.(2
) Con
tinue
to id
entif
y pr
ojec
t res
ourc
es to
dev
elop
spe
cific
atio
ns
and
draw
ings
for p
rocu
rem
ent.
$1,2
75,0
00$1
,275
,000
$0$1
,275
,000
0.2%
09/0
1/19
/09
/01/
19A
12/3
1/20
/12
/31/
20
Page 11
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
0.7%
0.7%
06/0
1/19
/06
/01/
19
03/3
1/21
/03
/31/
21$0
$600
,000
$4,1
74$5
95,8
26$6
00,0
00$0
1003
48
Upg
rade
Cur
rent
D
istri
ct W
ebsi
te
PM
- J.
Lipp
s
Scop
e: T
o co
mpl
ete
a w
ebsi
te re
-des
ign
and
deve
lopm
ent t
hat
incl
ude,
des
ign
and
deve
lopm
ent;
host
ing
mai
nten
ance
and
su
ppor
t. Th
e D
istri
ct in
tend
s to
ent
er in
to a
Pro
fess
iona
l Ser
vice
s A
gree
men
t with
the
mos
t qua
lifie
d C
onsu
ltant
, to
be th
e se
rvic
e pr
ovid
er.
Issu
es: N
one.
Key
Act
iviti
es:
This
Qua
rter
: (1
) Con
tinue
d w
orki
ng o
n th
e R
FP.
(2) H
eld
mee
tings
with
C&
P a
bout
RFP
.(3
) Con
tinue
d to
ans
wer
RFP
que
stio
ns fr
om p
oten
tial v
endo
rs.
Nex
t Qua
rter
: (1
) Hol
d m
eetin
g to
orie
nt R
FP s
elec
tion
com
mitt
ee.
(2) H
old
subm
issi
on re
view
mee
tings
.
$600
,000
$600
,000
09/3
0/21
/09
/30/
21$8
29,2
94$3
,077
,706
$3,9
07,0
00$0
21.2
%34
.0%
01/0
1/18
/01
/01/
18A
1002
55Tr
affic
Sig
nal P
riorit
y P
roje
ctP
M -
Rob
ert T
am
Scop
e: T
his
proj
ect w
ill im
plem
ent T
raffi
c S
igna
l Prio
rity
(TS
P)
tech
nolo
gy fo
r Sam
Tran
s bu
ses
trave
ling
on E
l Cam
ino
Rea
l in
San
Mat
eo C
ount
y (S
tate
Hig
hway
82)
. Thi
s w
ill im
prov
e tra
nsit
spee
d al
ong
the
corr
idor
by
eith
er g
ivin
g bu
ses
early
gre
en li
ghts
or
ext
endi
ng g
reen
ligh
ts a
t tra
ffic
inte
rsec
tions
. Sam
Tran
s w
ill
build
on
the
exis
ting
El C
amin
o R
eal S
mar
t Cor
ridor
Pro
ject
, im
plem
ente
d by
Cal
trans
and
the
City
/Cou
nty
Ass
ocia
tion
of
Gov
ernm
ents
of S
an M
ateo
Cou
nty
(C/C
AG
), an
d de
ploy
way
side
an
tenn
as a
t int
erse
ctio
ns a
nd tr
ansp
onde
rs a
boar
d bu
ses
as th
e pr
imar
y TS
P d
etec
tion
tech
nolo
gy to
pro
vide
max
imum
co
mm
unic
atio
n pr
ecis
ion.
Issu
es: N
one.
Key
Act
iviti
es:
This
Qua
rter
: (1
) Rec
eive
d th
e pe
rmit
from
Cal
trans
.(2
) Rec
eive
d th
e re
vise
d tra
inin
g an
d in
stal
latio
n pl
ans.
(3) C
ompl
eted
5 p
ilot b
us in
stal
latio
ns.
(4) I
nsta
lled
trans
pond
ers
on a
n ad
ditio
nal 3
5 bu
ses,
for a
tota
l of
65 b
uses
with
tran
spon
ders
.(5
) Com
plet
ed s
ite v
isits
to th
e bu
s ba
ses
and
inte
rsec
tions
.
Nex
t Qua
rter
: '(1
) Con
tinue
inst
allin
g tra
nspo
nder
s on
bus
es.
(2) B
egin
inst
alla
tion
of w
aysi
de a
nten
nas
at in
ters
ectio
ns.
$3,9
07,0
00$3
,907
,000
$0$3
,907
,000
Page 12
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
$035
.6%
35.6
%07
/01/
18A
/09
/30/
20
07/0
1/18
A/
09/3
0/20
1003
49
FY20
19 F
acili
ties
Eng
S
mal
ler P
roje
cts
PM
- V
ario
us
Scop
e: T
o m
aint
ain
a st
ate
of g
ood
repa
ir fo
r the
Dis
trict
’s
build
ings
, sho
ps, i
nfra
stru
ctur
e an
d fa
cilit
ies,
with
the
obje
ctiv
e of
m
aint
aini
ng c
ontin
uity
of s
ervi
ces,
incl
usiv
e of
rout
ine
mai
nten
ance
or
repl
acem
ent.
Thi
s pr
ojec
t add
s E
ngin
eerin
g an
d P
roje
ct
Man
agem
ent s
ervi
ces
to t
hese
"sm
alle
r pro
ject
s" in
ord
er to
ex
pedi
te th
eir d
eliv
ery.
Thi
s ye
ar's
fund
ing
requ
est c
onta
ins
spec
ific
proj
ects
as
follo
ws:
- Nor
th B
ase
Fire
Hyd
rant
Rep
air
- Cen
tral O
ffice
Par
king
Stru
ctur
e W
all R
ehab
- C
ompl
ete.
- N
orth
Bas
e M
aint
enan
ce B
uild
ing
Hyd
raul
ic L
ine
Reh
ab -
Com
plet
e.
- Oth
er P
roje
cts
Issu
es: N
one.
Key
Act
iviti
es:
Th
is Q
uart
er:
Cen
tral
Par
king
Wal
l Reh
ab(1
) NO
C w
as fi
led.
(2) W
aitin
g re
quire
d da
ys fo
r rel
easi
ng re
tent
ion.
Nor
th B
ase
Mai
nten
ance
Bui
ldin
g H
ydra
ulic
Lin
e R
ehab
(1
) Con
tract
ors
have
repa
ired
the
hydr
aulic
line
and
dem
obili
zed.
(2) I
ssue
d fin
al p
aym
ent a
nd b
egan
pro
ject
clo
seou
t.
Nex
t Qua
rter
: C
entr
al P
arki
ng W
all R
ehab
(1) R
elea
se re
tent
ion.
(2) B
egin
clo
seou
t of p
roje
ct.
Nor
th B
ase
Mai
nten
ance
Bui
ldin
g H
ydra
ulic
Lin
e R
ehab
(1
) Iss
ue fi
nal p
aym
ent.
(2) C
lose
out p
roje
ct.
Nor
th B
ase
Fire
Hyd
rant
Rep
air
(1) B
egin
pre
parin
g w
ork
plan
.
$530
,000
$530
,000
$0$5
30,0
00
37.2
%
$188
,440
$341
,560
$530
,000
$0$3
50,0
0007
/01/
17/
07/0
1/17
A
12/3
1/19
/03
/31/
20$1
30,3
04$2
19,6
96$3
50,0
00$0
37.2
%10
0350
Cen
tral O
ffice
S
anita
ry S
ewer
Pum
p R
epla
cem
ent
PM
- H
uber
t Cha
n
Scop
e: T
o re
plac
e tw
o se
wer
pum
ps lo
cate
d in
the
base
men
t of
Cen
tral.
Orig
inal
pum
ps w
ere
inst
alle
d in
197
9.
Issu
es: N
one.
Key
Act
iviti
es:
This
Qua
rter
: (1
) Con
duct
ed k
icko
ff m
eetin
g fo
r con
stru
ctio
n co
ntra
ct.
(2) A
ppro
ved
“app
rove
d eq
ual”
desi
gn s
ubm
ittal
.(3
) Com
plet
ed re
plac
ing
sew
er p
umps
.(4
) Beg
an p
unch
list w
ork.
(5) A
ppro
ved
war
ning
stro
be li
ght d
esig
n.
Nex
t Qua
rter
: (1
) Com
plet
e pu
nchl
ist i
tem
s.(2
) Com
plet
e w
arni
ng s
trobe
ligh
t Ins
talla
tion.
(3) C
ompl
ete
proj
ect c
lose
out
.
$350
,000
$350
,000
Page 13
(a)
(b)
(c)
(d)
(e)
(f)(g
) = (e
) + (f
)(h
)(i)
= (j
) - (h
)(j)
(k) =
(g) -
(j)
(l) =
(h) /
(j)
(m)
(n)
(o)
Proj
ect
No.
Proj
ect N
ame
Scop
e /
Issu
es /
Key
Act
iviti
esA
ppro
ved
Fund
ing
Orig
inal
Bud
get
App
rove
d C
hang
esC
urre
nt B
udge
tEx
pend
ed +
A
ccru
al T
o D
ate
Estim
ate
to
Com
plet
eEs
timat
e at
C
ompl
etio
nVa
rianc
e at
C
ompl
etio
n%
Exp
ende
d of
EA
CEs
t. Ph
ysic
al
% C
ompl
ete
Cur
rent
B
asel
ine
/ C
urre
nt
Star
t
Cur
rent
B
asel
ine
/ C
urre
nt
Fini
sh
Sam
Tran
s - M
ajor
Cap
ital P
roje
ct -
Qua
rter
ly R
epor
t - Q
2 FY
2020
Oct
ober
01,
201
9 to
Dec
embe
r 31,
201
9
12/0
1/19
/12
/01/
19
06/3
0/20
/06
/30/
20$1
,747
,086
$2,0
00$1
,745
,086
$1,7
47,0
86$0
0.1%
0.0%
TBD /
TBD
TBD /
TBD
1004
61
FY20
20 -
13 P
ara
Tran
sit
(Cut
away
) Rev
enue
V
ehic
les
PM
- D
avid
Har
bour
Scop
e: T
he p
roje
ct s
cope
is to
pro
cure
and
repl
ace
13 P
ara
Tran
sit (
cuta
way
) rev
enue
veh
icle
s th
at h
ave
exce
eded
use
ful
serv
ice
life.
Thi
s w
ill c
ontin
ue to
insu
re th
e re
liabi
lity,
dep
enda
bilit
y an
d co
st-e
ffect
iven
ess
of th
e D
istri
ct's
reve
nue
vehi
cle
fleet
s w
hich
in tu
rn w
ill im
prov
e cu
stom
er s
ervi
ce, a
nd w
ill h
elp
to
min
imiz
e re
pair
and
mai
nten
ace
cost
s. A
thre
e ye
ar 3
6,00
0 m
ile
war
rant
y on
the
chas
sis,
and
one
yea
r bum
per t
o bu
mpe
r w
arra
nty
from
El d
orad
o w
ill a
lso
miti
gate
ove
rall
repa
ir co
sts
for
that
per
iod.
In 2
016
the
EP
A a
nd N
HTS
A in
itiat
ed p
hase
2 o
f the
em
issi
on re
gula
tion
stan
dard
s to
impr
ove
over
all c
arbo
n fo
otpr
int
and
bette
r fue
l eco
nom
y st
anda
rds.
The
se n
ew re
plac
emen
t ve
hicl
es w
ill b
e pa
rt of
the
phas
e 2
stan
dard
s an
d he
lp to
de
crea
se th
e ov
eral
l car
bon
foot
prin
t and
day
to d
ay fu
el c
osts
as
soci
ated
with
this
sub
-flee
t.
Issu
es:T
he p
rocu
rem
ent w
ill p
iggy
bac
k of
f the
Cal
Act
- no
RFP
w
ill b
e re
quire
d.
Key
Act
iviti
es:
Th
is Q
uart
er:
(1) B
egan
pre
parin
g fo
r aw
ard
of c
ontra
ct.
Nex
t Qua
rter
: (1
) Aw
ard
cont
ract
.
$1,7
47,0
86$1
,747
,086
$00.
1%
$956
,480
$0$9
56,4
80$9
56,4
80$0
0.0%
1004
60
FY20
20 -
Pur
chas
e 14
R
even
ue P
ara
Tran
sit
Veh
icle
s (V
ans)
PM
- D
avid
Har
bour
Scop
e: T
he p
roje
ct s
cope
is to
pro
cure
and
repl
ace
four
teen
re
venu
e P
ara
Tran
sit v
ans
whi
ch h
ave
exce
eded
ther
e us
eful
se
rvic
e lif
e. T
his
proc
urem
ent w
ill a
lso
cont
inue
to in
sure
the
relia
bilit
y, d
epen
dabi
lity
and
cost
-effe
ctiv
enes
s of
the
Dis
trict
's
reve
nue
vehi
cle
fleet
s an
d w
ill im
prov
e cu
stom
er s
ervi
ce a
nd w
ill
help
to m
inim
ize
repa
ir an
d m
aint
enac
e co
sts.
A th
ree
year
36
,000
mile
war
rant
y on
the
chas
sis,
and
one
yea
r bum
per t
o bu
mpe
r war
rant
y fro
m E
l Dor
ado
will
miti
gate
ove
rall
repa
ir co
sts.
In
201
6 th
e E
PA
and
NH
TSA
initi
ated
pha
se 2
of t
he e
mis
sion
re
gula
tion
stan
dard
s to
impr
ove
over
all c
arbo
n fo
otpr
int a
nd b
ette
r fu
el e
cono
my
stan
dard
s. T
he n
ew re
plac
emen
t veh
icle
s w
ill b
e pa
rt of
the
phas
e 2
stan
dard
s an
d w
ill le
ssen
the
over
all c
arbo
n fo
otpr
int a
nd d
ay to
day
fuel
cos
t in
the
repl
acem
ent s
ub-fl
eet.
Issu
es: T
he p
rocu
rem
ent w
ill p
iggy
bac
k of
f the
Cal
Act
- no
RFP
w
ill b
e re
quire
d.
Key
Act
iviti
es:
Th
is Q
uart
er:
(1) T
he p
roje
ct h
as n
ot y
et s
tarte
d.
Nex
t Qua
rter
: (1
) Beg
in p
roje
ct.
Not
e: S
ched
ule
info
rmat
ion
will
be
adde
d ne
xt q
uart
er.
$956
,480
$956
,480
$0
Page 14
San Mateo
Cou
nty Tran
sit D
istrict
Fiscal Year 2018
Cap
ital B
udget
Budget
Item
Project N
o.Descriptio
nCu
rren
t Years
Budget
Previous Years
Budget
Total Project
Budget
Revenu
e Ve
hicle Supp
ort
1.1
1001
13/100
389
Purchase 10 electric buses
3,67
6,66
8
7,25
0,00
0
10,926
,668
1.2
1002
4650
flip se
ats &
mod
esty panels
144,61
3
‐
144,61
3
1.3
0215
02Major bus com
pone
nts (FY18
)1,50
0,00
0
3,34
1,43
6
4,84
1,43
6
S/T
5,32
1,28
1
10,591
,436
15,912
,717
Inform
ation Techno
logy
‐
2.1
1002
47Tech Refresh (FY 18
)2,37
7,80
0
(1,074
,324
)
1,30
3,47
6
2.2
1002
48EPM re
placem
ent
500,00
0
‐
500,00
0
S/T
2,87
7,80
0
(1,074
,324
)
1,80
3,47
6
Plan
ning/D
evelop
men
t3.1
1002
49Ride
rship repo
rting software
222,00
0
‐
222,00
0
3.2
0214
07Samtrans b
usiness p
lan
780,00
0
358,00
0
1,13
8,00
0
3.3
0900
37Ca
pital program
& project develop
men
t25
0,00
0
118,12
3
368,12
3
3.4
0990
24Ca
pital program
managem
ent
250,00
0
‐
250,00
0
3.5
1000
85Express b
us fe
asibility stud
y ‐ C
OMPLETE
50,000
634,00
0
684,00
0
S/T
1,55
2,00
0
1,11
0,12
3
2,66
2,12
3
Facilities/Co
nstructio
n4.1
1002
55Traffic signal prio
rity
3,90
7,00
0
‐
3,90
7,00
0
4.2
0215
07Facilities smaller p
rojects (FY17
& FY18)
265,00
0
282,00
0
547,00
0
4.3
1002
50Timeclock re
placem
ent
100,00
0
100,00
0
4.4
1002
51Transit asset m
anagem
ent p
lan
975,00
0
975,00
0
4.5
1002
52Ro
of re
placem
ent
475,00
0
475,00
0
4.6
1002
53Lind
a Mar park‐n‐rid
e repa
ving
‐ CO
MPLETE
700,00
0
700,00
0
4.7
0212
37San Ca
rlos tran
sit cen
ter ‐ COMPLETE
860,00
0
6,23
0,21
4
7,09
0,21
4
S/T
7,28
2,00
0
6,51
2,21
4
13,794
,214
Other 6.1
Contingency
250,00
0
‐
250,00
0
S/T
250,00
0
‐
250,00
0
Total FY2
018 Bu
dget
17,283
,081
17,139
,449
34,422
,530
3 year Cap
Bud
get Q
PR 2Q FY20.xlsx
2/14
/202
0
Page 15
Fiscal Year 2019
Cap
ital B
udget ‐ Amen
dmen
t 2
Budget
Item
Project N
o.Descriptio
nCu
rren
t Years
Budget
Previous
Budget
Total Project
Budget
Revenu
e Ve
hicle Supp
ort
1.1
0215
02Major bus com
pone
nts (FY18
& FY19)
1,17
3,20
0
4,84
1,43
6
6,01
4,63
6
1.2
1003
54MB‐20
00 bus simulator sy
stem
310,00
0
‐
310,00
0
1.3
1003
52AD
A self evaluatio
n plan
200,00
0
200,00
0
1.4
1003
53Mainten
ance su
pport e
quipmen
t94
,185
94,185
S/T
1,77
7,38
5
4,84
1,43
6
6,61
8,82
1
Non
‐Reven
ue Veh
icle Sup
port
2.1
1003
60Pu
rchase 4 non
‐reven
ue su
pport v
ehicles
847,31
1
847,31
1
S/T
847,31
1
‐
847,31
1
Inform
ation Techno
logy
3.1
0215
05Tech Refresh (FY 15
, 16, 17, 19)
2,50
0,00
0
4,57
9,00
0
7,07
9,00
0
3.2
1003
48Upgrade
current District w
ebsite
600,00
0
‐
600,00
0
S/T
3,10
0,00
0
4,57
9,00
0
7,67
9,00
0
Plan
ning/D
evelop
men
t4.1
Capital program
& project develop
men
t25
0,00
0
234,43
0
484,43
0
4.2
Capital program
managem
ent
250,00
0
75,000
325,00
0
4.3
US 10
1 mob
ility action plan
250,00
0
250,00
0
S/T
750,00
0
309,43
0
1,05
9,43
0
Facilities/Co
nstructio
n5.1
0215
07Facilities smaller p
rojects (FY17
, FY18 & FY19)
570,00
0
695,26
4
1,26
5,26
4
5.2
1003
49Facilities e
ngineerin
g sm
aller p
rojects
530,00
0
‐
530,00
0
5.3
1003
50Ce
ntral O
ffice Sanita
ry Sew
er Pum
ps Rep
lacemen
t 35
0,00
0
350,00
0
5.4
1003
51Ce
ntral Boiler R
eplacemen
t80
,000
80,000
5.5
1002
53Lind
a pa
rk‐n‐ride repa
ving
‐ CO
MPLETE
200,00
0
700,00
0
900,00
0
S/T
1,73
0,00
0
1,39
5,26
4
3,12
5,26
4
Other 6.1
Contingency
200,00
0
‐
200,00
0
S/T
200,00
0
‐
200,00
0
Total FY2
019 Bu
dget
8,40
4,69
6
11,125
,130
19,529
,826
3 year Cap
Bud
get Q
PR 2Q FY20.xlsx
2/14
/202
0
Page 16
Fiscal Year 2020
Cap
ital B
udget
Budget
Item
Project N
o.Descriptio
nCu
rren
t Years
Budget
Previous
Budget
Total Project
Budget
Revenu
e Ve
hicle Supp
ort
1.1
0215
02Major Bus Com
pone
nts (FY18
, FY19 & FY20 )
592,00
0
6,01
4,63
6
6,60
6,63
6
1.2
1004
60Re
placem
ent o
f (14
) Reven
ue Paratransit Va
ns
956,48
0
956,48
0
1.3
1004
61Re
placem
ent o
f (13
) Reven
ue Paratransit Cu
taway
1,73
2,64
0
1,73
2,64
0
1.4
1003
53Mainten
ance su
pport e
quipmen
t10
0,83
5
94,185
195,02
0
S/T
3,38
1,95
5
6,10
8,82
1
9,49
0,77
6
Non
‐Reven
ue Veh
icle Sup
port
2.1
1004
62Re
placem
ent N
on‐Rev Service Sup
port Veh
icles
164,00
0
‐
164,00
0
S/T
164,00
0
‐
164,00
0
Inform
ation Techno
logy
3.1
1004
63Spear S
ystem Im
provem
ents
150,00
0
‐
150,00
0
3.2
1004
77Intranet Solution Re
placem
ent
350,00
0
‐
350,00
0
S/T
500,00
0
‐
500,00
0
Plan
ning/D
evelop
men
t4.1
1004
64Ca
pital Program
and
Project Develop
men
t 25
0,00
0
‐
250,00
0
S/T
250,00
0
‐
250,00
0
Safety and
Security
5.1
1004
65CC
TV Network Im
provem
ent
150,00
0
‐
150,00
0
S/T
150,00
0
‐
150,00
0
3 year Cap
Bud
get Q
PR 2Q FY20.xlsx
2/14
/202
0
Page 17
Fiscal Year 2020
Cap
ital B
udget (Co
nt)
Budget
Item
Project N
o.Descriptio
nCu
rren
t Years
Budget
Previous
Budget
Total Project
Budget
Facilities/Co
nstructio
n6.1
1000
58Facilities S
maller P
rojects
1,11
0,00
0
1,11
0,00
0
6.2
1002
52
Central Building Ro
of Rep
lacemen
t (FY18
& FY20)
800,00
0
475,00
0
1,27
5,00
0
6.3
1004
66North and
Sou
th Base Em
ployee
Areas
520,00
0
520,00
0
6.4
1004
67North and
Sou
th Base Bu
s Parking
Area Re
strip
ing
258,00
0
258,00
0
6.5
1004
68North and
Sou
th Base Va
cuum
Rep
lacemen
t Design
150,00
0
150,00
0
6.6
1004
69North Base Bu
s Washe
r Rep
lacemen
t 54
0,00
0
540,00
0
6.7
1004
70North & So u
th Base IW
Line to Brake Pit Re
placem
ent
780,00
0
780,00
0
6.8
1004
74South Ba
se Bus W
ashe
r Walls Re
hab
350,00
0
350,00
0
6.9
1004
7160
' Aerial Lift App
aratus
70,000
70,000
6.10
1004
75AD
A Stud
y & Phase 1 Retrofits
1,22
5,00
0
1,22
5,00
0
6.11
1004
76North and
Sou
th Base Exterio
r Painting
1,14
0,00
0
1,14
0,00
0
6.12
1004
72Ce
ntral Building
750,00
0
750,00
0
6.13
1004
73Ce
ntral Building Re
fresh
1,84
9,20
0
1,84
9,20
0
6.14
1005
11South Ba
se Natural Gas Line Re
placem
ent
1,07
0,00
0
1,07
0,00
0
S/T
10,612
,200
475,00
0
11,087
,200
Other 7.1
0212
14Co
ntingency
250,00
0
‐
250,00
0
S/T
250,00
0
‐
250,00
0
Total FY2
020 Bu
dget
15,308
,155
6,58
3,82
1
21,891
,976
3 year Cap
Bud
get Q
PR 2Q FY20.xlsx
2/14
/202
0
Page 18
Page 19
This page is intentionally left blank.
Page 20
SamTrans
CAPITAL PROJECTS – Quarterly Status Report
Definition of Terms Approved Changes – Changes to the original budget and/or transfers of budget from
one segment code to another that have been approved by management and/or by the SamTrans Board of Directors.
Approved Funding – The amount of funding that has been approved by the SMCTD
Board for the execution of the project. Current Budget – The current budget reflects the original budget plus approved
changes or internal budget transfers which has been approved by the program manager and/or the project manager.
Expended % of EAC – This is the % of Money Spent (Not Physical Progress) as compare to the EAC. Estimate at Completion (EAC) – The forecasted final cost of the project. Estimate to Complete – Forecast of the cost to complete the remaining work, including anticipated and pending changes. Estimated Physical % Complete – An estimation of the physical work completed as
compared to the budgeted work expressed in %. Expended + Accrual to Date – The cumulative project costs that have been
recorded through the current reporting period in PeopleSoft + accrual cost of the work performed that has not been recorded in PeopleSoft.
Issues – Exceptions / concerns as identified for information or further actions. Key Activities - Identifies key activities being undertaken for the project for the current month and identifies the work anticipated for the next month. Original Budget – Budget as originally approved by senior management for execution
of the approved scope of work. Original Start / Current Start – The original planned start date and the current or actual start date of the project. Original Finish / Current Finish – The original planned completion date and the current forecasted completion date of the project.
Page 21
SamTrans
CAPITAL PROJECTS – Quarterly Status Report
Scope - A concise description of the work elements to be performed and delivered by the project. Variance at Completion (VAC) – Difference between the Current Budget and the
Estimate at Completion. A positive value reflects potential underrun, whereas a negative amount indicates possible overun.
Page 22
San Mateo County Transit District
SamTrans - Capital Programs Quarterly Status Report
Performance Status (Traffic Light) Criteria SECTIONS On Target
(GREEN) Moderate Risk
(YELLOW) High Risk
(RED)
1. SCOPE
(a) Scope is consistent with Budget or Funding.
(a) Scope is NOT consistent with Budget or Funding.
(a) Significant scope changes / significant deviations from the original plan.
(b) Scope is consistent with other projects.
(b) Scope appears to be in conflict with another project.
(b) Current Budget forecast exceeds current approved budget by more than 10%.
(c) Scope change has been mitigated.
(c) Scope changes have been proposed.
(d) Current Budget forecast exceeds the current approved budget by 5% to 10%.
2. BUDGET (a) Estimate at Completion forecast is within plus /minus 5% of the Current Approved Budget.
(a) Estimate at Completion forecast exceeds Current Approved Budget between 5% to 10%.
(a) Estimate at Completion forecast exceeds Current Approved Budget by more than 10%.
3. SCHEDULE
(a) Project milestones / critical path are within plus/minus four months of the current baseline schedule.
(a) Project milestones / critical path show slippage. Project is more than four to six months behind the current baseline schedule.
(a) Forecast project completion date is later than the current baseline scheduled completion date by more than six months.
(b) Physical progress during the report period is consistent with incurred expenditures.
(b) No physical progress during the report period, but expenditures have been incurred.
(c) Schedule has been defined.
(c) Detailed baseline schedule NOT finalized.
4. FUNDING
(a) Expenditure is consistent with Available Funding.
(a) Expenditure reaches 80% of Available Funding, where remaining funding is NOT yet available.
(a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available.
(b) All funding has been secured or available for scheduled work.
(b) NOT all funding is secured or available for scheduled work.
(b) No funding is secured or available for scheduled work.
Note: Schedule variance for (a) Purchase of maintenance equipment; (b) Purchase of major bus components; (c) Maintenance of facilities; and (d) Upgrading of computer systems will not be monitored, as schedules for these types of projects are only a reflection of the year that funding has been allocated.
Page 23