JANUARY 2013

Agenda

Roadmap for Growth

Budget

People

Growth

Infrastructure

ROADMAP FOR GROWTH

ROADMAP FOR GROWTH

Number of Green Projects 32 52%

Number of Yellow Projects 9 15%

Number of Red Projects 7 11%

Number of Black Projects 14 23%

62 100%

BUDGET UPDATE

2012 BUDGET YTD

2012 Full Year Forecast • As of the end of Q3 the General Revenue Fund is projected to finish the year in a surplus position of $1M+ • This is mainly driven by unplanned land sales and Provincial Grant money that was higher than expected • As of the end of Q3 the Utility Fund is projected to finish the year in a surplus position of $350K+ • All year end surpluses will be allocated to reserves to support our capital plan • Budget review and analysis continue to be a priority across every department • We are currently working on closing out 2012

2013 BUDGET PROCESS

• The team has been preparing for months • Committed to a solid and effective process • Our Budget proposal is now in the hands of Council for deliberation in the next week • January 11-12th Council Budget Deliberation • March 4th 2013 Budget Public Hearing

2013 BUDGET PROCESS

• 3% Efficiency/Revenue Goal for the organization • Every department was tasked to find sustainable efficiencies and or revenue where possible • Continuous improvement is ongoing • It is a learning process and I am confident in our process • Departments have accepted the challenge to “find a better way” in everything we do and will be ongoing

PEOPLE

PEOPLE

Human Resources Strategy • HR Planning Process – understanding current and future needs of the organization • New Vacancy Management Process • New Organization Chart Process • Retirement Planning • Succession Planning • Employee Relations Strategy • Safety and Risk Management Focus • We are in good shape for 2013

PEOPLE

Safety Focus – Mission Zero Program • Safety has become the #1 agenda item at all Department Head meetings • Improved awareness City wide • Our focus is starting to pay off • The City has seen a 24% decrease in lost time injuries and a 40% decrease in days lost associated with lost time injuries compared to 2011 • Overall, we will see a reduction in WCB premiums • Our Mission Zero Program was recognized with an Industry Leader award as part of NAOSH Week • Brian Kayes was recently awarded with a Provincial Emergency Coordinator of the Year

PEOPLE

Performance Management • Continues to be a priority of mine • You can’t manage what you can’t measure • Success Factors software not being renewed • New “in house” tracker will be developed internally • Currently “work in progress” on a Performance Scorecard and metrics • Currently “work in progress” on a Performance Review Process

PEOPLE

Negotiations Update • Fire Negotiations took place last week on non-monetary items • Arbitration is a reality for monetary items • No further Dates have been set for negotiations • E911 Negotiations continue on non-monetary items • Arbitration is a reality for monetary items • Dates for further discussions are set for January • Police Negotiation process will commence soon in 2013

GROWTH

GROWTH

WestJet Update • Nothing new to report yet! • We continue to make regular contact to stay informed • The new airline name is WestJet Encore • New CEO has been appointed based in Calgary • As previously communicated the launch will be a phased multi year approach • Hoping to hear something soon as the initial announcement is to be made January 21st, 2013

GROWTH

Casino Update • I will continue to stay close to the process • AMC has chosen to move forward near Carberry • We will wait and see what Spring 2013 brings • The current Provincial Government policy on gaming and licensing continues to be challenging • Our Brandon and TCIG partnership will continue to stay in contact and explore any opportunities that may arise

GROWTH

Canada Games • Currently we are working closely with the Province to address bid issues and concerns • Primary concern is the lack of an 8 lane-50meter pool • The Canada Games Council (CGC) met on December 6th and we hope to receive feedback shortly

GROWTH

Hotel Tax • Implemented by the City of Brandon in July, 2012

• First collection of the Hotel Tax was due October 20th • We have collected approximately $214,000 YTD • First event funding application was approved by Council on November 19th in the amount of $25,000 • Application information has been provided to five other potential events • A brochure promoting the hotel tax event funding program as a tool for event organizers has been developed • Work will commence early in the New Year on developing the evaluation metrics for the capital funding program and brought back to Council

GROWTH

City of Brandon Logo • Soft launch of our City of Brandon Logo was mid December • Part of our Roadmap for Growth strategy • Our purpose for the change was consistency • Other than time there was no additional money or consulting used on this project • You will continue to see this logo more and more as we roll out the implementation plan in 2013

INFRASTRUCTURE

INFRASTRUCTURE

Snow Clearing • Snow removal guidelines and priorities are posted on our website • As always, we are prepared as storms arise and will react based on our priority plan • Encourage residents to call 204-729-2285 with issues or concerns

INFRASTRUCTURE

8th Street Bridge • Based on feedback from Council, Dillion Consulting is in the final stages of preliminary design for a combined vehicular/pedestrian bridge at the existing location • This option will eliminate the need for expropriation of any private lands • When preliminary design is complete, Dillion will provide an updated cost estimate to Council for discussion • We expect more information early in 2013

INFRASTRUCTURE

Waste Water Treatment Plant • All seven contracts have been awarded and are underway • It is estimated that 65%+ of the construction has been completed • The completion date continues to be on target for September 2013 • Currently, the upgrade is approximately $3M under budget without any considerations for allowances

INFRASTRUCTURE

North Brandon Gateway (Black Farm) • Site analysis completed • Consultant hosting internal design session • Second public consultation is being held January 24th, 2013 at Kirkcaldy School • Criteria being developed to evaluate option plans • Project area revised to include Northern Pines Golf Course

INFRASTRUCTURE

Brandon & Fringe Area Growth Strategy • Background report completed • Survey available on-line for input • Initial public consultation is being held January 29th at Park Community Centre • Consultant finalizing analysis maps • City completing infill assessment of mature neighbourhoods • Anticipated completion: September 2013

INFRASTRUCTURE

Transit • New Fareboxes installed on December 10, 2012 • Project has gone very smooth and has been embraced

by both the public and bus operators • Four new Handi Transit vehicles were received in

December - replacing vehicles that have exceeded their life cycle

• New Year's Eve Service - 709 total passengers • Down 25% from last year, due to the extreme cold this

New Year's Eve.

INFRASTRUCTURE

Sanitation • Lanes have been plowed • Containers in lanes continue to be an issue and will be addressed • Second notice of non-compliance have been sent to residents and or property owners • By-law has been following up and tickets have been issued for third time offenders • As always, Sanitation will continue to monitor issues and work with residents • We are currently just finalizing the RFP for the multi family complexes waste management strategy

INFRASTRUCTURE

Brandon Inn • The hazardous materials contract and clean up is now complete and the building is secure • The tender will be out next week • Engineering will present the structure demolition tender to Council on February 4th, 2013 • Demolition is expected to take 4 weeks • Engineering is also working with Renaissance Brandon for the removal of the Real Estate Board building • A phase 2 environmental review of the site will happen in March with a completion date of April 2013

QUESTIONS?