FLOWCHARTING

COLLEGE ADMISSION PROCESS

PRESENTED BY

PARINITA DWIVEDI

PRAGYA

PRIYANKA TOGRA

(B.TECH 2ND YEAR)

(BANASTHALI UNIVERSITY)

Introduction to Flowchart

Flowchart-A flowchart is a diagram that uses graphic symbols to depict

the nature and flow of the steps in

the process. Another name for this

tool is “flow diagram”.

Why we use flowcharts?

At the beginning of process improvement efforts, an as-is Flowchart helps team and others involved in the process to understand how it currently works. The team may find it helpful to compare this as-is Flowchart with a diagram of the way the process is supposed to work. Later, the team will develop a Flowchart of the modified process—again, to record how it actually functions. At some point, your process to be performed.

What symbols are used in Flowcharts?

The symbols that are commonly used in Flowcharts have specific meanings and are connected by arrows indicating the flow from one step to another:

Oval- Ovals indicate both the starting point and the ending point of the

process steps. Box- Box represents an individual

step or activity in the process.

Diamond- A diamond shows a decision point, such as yes/no or go/no-go .Each path emerging from the diamond must be labelled with one of the possible answers.

Circle- A circle indicates that a particular step is connected to another page or part of the Flowchart. A letter placed in the circle clarifies the continuation.

Triangle- A triangle shows where an

in- process measurement occurs.

Interpreting Your Flowchart

Determine who is involved

Form theories about root causes

Identify ways to simplify and

refine

Determine how to implement changes

Locate cost-added-only steps

Provide training

Interpretation Steps

Step 1 - Examine each process step Bottlenecks? Weak links? Poorly defined

steps? Cost-added-only steps?

Step 2 - Examine each decision symbol Can this step be eliminated?

Step 3 - Examine each rework loop

Can it be shortened or eliminated?

Step 4 - Examine each activity symbol

Does the step add value for the end-

user?

Benefits of Using Flowcharts

Promote process understanding.

Provide tool for training.

Identify problem areas and

improvement opportunities.

Depict customer-supplier

relationships.

Keys to Success

Start with the big picture

Observe the current process

Record process steps

Arrange the sequence of steps

Draw the Flowchart

Macro flowchart for admission process

NO

YES

Student wants

admission in

Banasthali University

Fill online

application form

Fill offline

application form

Is student

eligible to give

entrance exam

Call letter sent by Banasthali to

the student providing information

about exam date and centre

A B

NO

YES

NO

YES

A B

Student gives

entrance exam

Is student

marks >

cut-off??

Student is called for

interview and interview is

held

Has student

cleared the

interview??

Fee submission is

done by the student

C D

Admission confirmed

C D

End of

process

Admission

denied

Micro flowchart for filling offline application form

Student has filled online

application form

Student sends an application requesting

for offline application form with a DD of

examination fee

On receipt of above, Banasthali sends

brochure and offline application form

to the student

On receiving the offline application form,

student fills it and it back to Banasthali where

it is process

End of filling offline

application form

Micro flowchart for interview process

Student has qualified the

entrance exam and gets a call

letter for interview

Document

verification is done

Mental ability of student is

checked via interview 1

Knowledge of student is

rechecked in interview 2

Medical test is held to

check the fitness of

student

A

NO

YES

A

Has student

qualified the

interview??

Admission is confirmed and fee

submission process takes place

Admission denied

End of interview

process

PROBLEMS FACED DURING ADMISSION PROCESS

1. Accomodation problem=

During admission times the no. Of students and their accompanying parents, coming to the

university campus , are much more that could be accommodated in the guest houses

2. too lengthy admission process=

Mere interview process continues for a whole day or two

3.improper communication between the university and students.

Sometimes the post sent to the university or to the students , doesn’t reach on time and it

hampers the admission process. The students have to fill 2 different application forms and it

creates problems. When to submit the dd is also a problem.

CONCLUSION

This project has been very useful . we have come across many new concepts

which would be useful to us in future. Here’s a brief summary of what we

learnt.

Flowchart is a diagrammatic representation of data flow which has

following benefits and limitations.

Advantages

Better communication

Effective analysis

Proper documentation

Efficient coding

Proper debugging

Efficient program maintenance

Limitations

Complex logic

Alterations and modifications are difficult to make.

Sometimes may have to change whole flowchart

Reproduction of flowchart becomes a problem as

flowchart symbols cannot be typed

Essentials of what is done can easily be lost in the

technical details of how it is done

Thanking you